Public Document Pack AB

PETERBOROUGH CITY COUNCIL SUMMONS TO A MEETING

You are hereby summonsed to attend a meeting of the Peterborough City Council, which will be held in the Council Chamber, Town Hall, Peterborough on

WEDNESDAY 10 JULY 2013 at 7.00 pm

AGENDA Page No. 1. Apologies for Absence

2. Declarations of Interest

3. Minutes of the meeting held on 22 May 2013 3 - 8

COMMUNICATIONS TIME

4. Mayor's Announcements 9 - 12

5. Leader's Announcements

6. Chief Executive's Announcements

COMMUNITY INVOLVEMENT TIME

7. Questions with Notice by Members of the Public

8. Questions with Notice by Members of the Council relating to Ward Matters and to Committee Chairmen

9. Questions with Notice by Members of the Council to representatives of the Fire Authority and to the Police and Crime Panel

10. Petitions submitted by Members or Residents

EXECUTIVE BUSINESS TIME

11. Questions with Notice to the Leader and Members of the Executive

12. Questions without Notice on the Record of Executive Decisions 13 - 20

COUNCIL BUSINESS TIME

13. Notices of Motion 21 - 24

14. Reports and Recommendations

(a) Electoral Boundary Review 25 - 88

(b) Children in Care Pledge 89 - 92

(d) Parish Council Appointments 95 - 96

2 July 2013 Town Hall Bridge Street Peterborough

Chief Executive

Emergency Evacuation Procedure – Outside Normal Office Hours

In the event of the fire alarm sounding all persons should vacate the building by way of the nearest escape route and proceed directly to the assembly point in front of the Cathedral. The duty Beadle will assume overall control during any evacuation, however in the unlikely event the Beadle is unavailable, this responsibility will be assumed by the Committee Chair.

For more information about this meeting, including access arrangements and facilities for people with disabilities, please contact Alex Daynes in the City Council's Governance team on Peterborough (01733) 452447or by email at [email protected]

There is an induction hearing loop system available in all meeting rooms. Some of the systems are infra-red operated, if you wish to use this system then please contact Alex Daynes on 01733 452447.

PETERBOROUGH CITY COUNCIL

MINUTES OF ANNUAL COUNCIL MEETING HELD WEDNESDAY 22 MAY 2013

Present:

Councillors Arculus, Ash, Casey, Cereste, Dalton, Davidson, Day, Elsey, Fitzgerald, Fletcher, Fower, Goodwin, Harper, Harrington, Holdich, Jamil, Johnson, Khan, Lamb, Lane, Lee, Maqbool, Martin, McKean, Miners, Murphy, Nadeem, North, Over, Peach, Rush, Saltmarsh, Sanders, Sandford, Scott, Seaton, Serluca, Shabbir, Shaheed, Sharp, Shearman, Simons, Stokes, Swift, Sylvester, Thacker, Todd and Thulbourn.

The Mayor addressed the meeting and requested Members consent to photographs being taking during the ceremonial proceedings, as required by the Council’s Constitution. Members agreed to photographs being taking during the ceremonial proceedings.

The Mayor further advised that there had been a request received for permission to take a video recording of the ceremonial proceedings. Members agreed to a video recording being taken of the ceremonial proceedings.

1. Apologies for Absence

Apologies for absence were received from Councillors Allen, Forbes, JA Fox, JR Fox, Hiller, Knowles, Kreling, Nawaz and Walsh.

2. Election of the Mayor for the Municipal Year 2013 / 2014

The Retiring Mayor requested nominations for the election of Mayor for 2013 / 2014.

Councillor Stokes was nominated and seconded.

There being no other nominations, Councillor Stokes was duly elected Mayor for the Municipal Year 2013 / 2014.

The Mayor made and signed her Declaration of Office. The retiring Mayor, Councillor Simons invested the Mayor with her Chain of Office and presented her with the past Deputy Mayor’s badge in recognition of her term of office.

The retiring Mayoress, Mrs Sylvia Simons, invested the Mayoress, Ms Karien Gait, with her Chain of Office and presented her with a gift in recognition of her term of office as the Deputy Mayoress.

3. Election of Deputy Mayor for the Municipal Year 2013 / 2014

The Mayor requested nominations for the election of Deputy Mayor for 2013 / 2014.

Nominations were received for Councillor Nadeem and Councillor Saltmarsh. Both nominations were seconded and following a vote (25 For Councillor Nadeem, 20 for Councillor Saltmarsh), Councillor Nadeem was duly elected Deputy Mayor for the Municipal Year 2013 / 2014.

3 The Deputy Mayor made and signed his Declaration of Office. The Mayor invested the Deputy Mayor with his Chain of Office and the Mayoress invested the Deputy Mayoress, Mrs Naheed Akhtar, with her Chain of Office.

4. Investiture of Badges of Office and Vote of Thanks to the Retiring Mayor and Mayoress

Councillor Cereste proposed a vote of thanks to the retiring Mayor, Councillor Simons. This vote of thanks was seconded and endorsed by Councillor Swift. Group Leaders supported the vote of thanks and following Group Leaders comments, all Members agreed to support the vote of thanks.

Councillor Simons responded to the vote of thanks and expressed his gratitude to all the people who had supported him throughout his term of office as Mayor.

Councillor Simons further highlighted his key achievements over the year and advised that, to date, £35,000 had been raised for his chosen charities.

The Mayor invited Councillor Simons to receive his Past Mayors Badge in recognition of his service to the city. Upon receiving his Past Mayors Badge, Councillor Simons presented the retiring Mayoress with her Past Mayoress’s Badge.

A special award was presented by Councillor Simons to Mr Brian Tyler, the Peterborough Disability Forum Manager, for his outstanding contribution to the work he had undertaken whilst representing people with a variety of disabilities.

The Mayor thanked all Members for their support in electing her as Mayor and expressed her thanks to Councillor Simons for his hard work and dedication over the previous municipal year. The Mayor confirmed her chosen charities for her term of office as Inspire Peterborough, Sue Ryder Thorpe Hall, PHAB Wednesday Club and Parents United.

5. Declarations of Interest

There were no declarations of interest received.

6. Minutes of the Meetings held 17 April 2013

The minutes of the meetings held 17 April 2013 were agreed and signed as an accurate record.

7. Political Groups and Group Officers 2013 / 2014

The membership of Political Groups and their Officers for the Municipal Year 2013 / 2014 were noted.

ANNUAL APPOINTMENTS AND THE SCHEME OF DELEGATIONS

8. Appointment of the Executive and Leader’s Scheme of Delegations

Councillor Cereste addressed the meeting and moved the recommendations as detailed within the report. In moving the recommendations, he outlined the priorities for the year ahead which included;

• Continued growth and regeneration of the city; • Giving the children of the city the ability to realise their potential; • Attracting skilled people to the city; • The continued safeguarding of the city’s adults and children; • The Environment Capital agenda; • Protecting the city’s businesses; and

4 • Continued support for Vivacity and Sport England.

Councillor Cereste presented his Scheme of Delegations advising that he would be taking responsibility for ’Planning (Development Control), Highways, Transport including Parking’ as well as the Strategic Planning responsibilities that he already held, and Regulatory Functions.

Councillor Cereste further named his Cabinet Members and advisors and their responsibilities.

Councillor Elsey seconded the recommendations and reserved his right to speak.

The Mayor invited Group Leaders in turn to comment on Councillor Cereste’s proposals.

Councillor Khan addressed the meeting and raised the following key points:

• The new Cabinet structure was disappointing. The Leader had missed an opportunity to revitalise the city by appointing new Members. A new dynamic was required; • The lack of a Deputy Leader was not disappointing; • There was a lack of confidence in some of the Cabinet Members; • There was one Cabinet Member less than last year and four advisors, this seemed unrealistic.

Councillor Harrington addressed the meeting and raised the following key points:

• Many lives had been disrupted over the past year, for example with the closing of the care homes. The Leader’s agenda was therefore questioned as there did not appear to be much consideration given to the people of Peterborough; • New jobs were required, however the people of the city needed to be supported. It only seemed like facilities were being taken away from them; • What was happening with the football ground? • The imposition of self sufficient energy would come at a cost, it would take away much needed industry.

Councillor Sandford addressed the meeting and raised the following key points:

• There were plenty of aspirations, but no real actions had been taken; • There had been numerous positions created for a number of Members of the Conservative Group; • There had been no reduction in SRAs or Members Allowances in order to save money; • The attendance at Neighbourhood Committee meetings had been poor and this had contributed towards their failure; • The public transport budget had been halved, this was a significant reduction and no impact assessments had been undertaken; • The Environment Capital agenda was important and needed to be taken forward.

Members were given an opportunity to comment and the following key points were raised:

• The savings made from the care home closures had gone back into the budget; • The football ground was a part of the community and a long term investment asset; • The decision to make savings around the play centres had not been taken lightly. There was good work going on around the buildings with regards to turning them into community facilities; • The educational aspect of the city was positive, with a number of new schools being built and exam direction going well; • Gratitude was extended to Councillor Matthew Lee for all the work he had undertaken whilst Deputy Leader.

Councillor Lee addressed the meeting and stated that he was proud of all he had achieved during his time as Deputy Leader and he fully supported the Leader going forward.

Councillor Cereste summed up and he stated that he appreciated the comments made by the Group Leaders and he offered all of the opposition Councillors an opportunity to meet him to discuss any issues they may have.

Following debate it was AGREED:

a) To note the decision taken at Annual Council, held on 16 May 2011 to elect Councillor Marco Cereste as Leader of the Council for a period of four years; and

b) To note the appointment of the Cabinet and the Leader’s Scheme of Delegation to Cabinet Members.

9. Committee Structures, Delegations and Allocations

Councillor Cereste addressed the meeting and moved the recommendations as detailed within the report. This was seconded by Councillor Dalton.

It was AGREED:

a) To agree the Council’s Committee structure and to note the programme of meetings schedules;

b) To agree the terms of reference of Committees and the Council’s Scheme of Delegations; and

c) To agree the allocation of seats to political groups.

10. Appointments and Consequential Changes to the Constitution

Councillor Cereste addressed the meeting and moved the recommendations as detailed within the report. This was seconded by Councillor Holdich.

It was AGREED:

a) To appoint the Chairmen and Vice Chairmen of the Council’s Committee and Committee Memberships for 2013 / 2014;

b) To delegate the consequential updating of the Constitution to the Monitoring Officer; and

c) To appoint Kim Sawyer, Head of Legal Services, as Monitoring Officer.

11. Cambridgeshire Police and Crime Panel

Council received a report that advised it of the work of the Cambridgeshire Police and Crime Panel and further advised Members of the process for questions to be put to the Panel. Councillor Elsey introduced the report and moved the recommendations contained therein. In summary it was advised that for future Council meetings, an item was to be included on the agenda to direct questions for the Commissioner through the Police and Crime Panel members and responded to at the meeting. This was seconded by Councillor Seaton.

A vote was taken (unanimous) and it was RESOLVED that Council :

1) Noted the activities of the Police and Crime Panel; and

6 2) Agreed that questions from Council to the Police and Crime Commissioner will be directed through the Police and Crime Panel and an agenda item added to future meetings accordingly.

12. Pension Scheme Auto Enrolment

Council received a report that sought its agreement to postpone automatic enrolment to pension schemes and to delegate to the Employment Committee the responsibility for determining future matters relating to auto enrolment, where not delegated to officers. This was moved by Councillor Seaton and seconded by Councillor Holdich.

A vote was taken (Unanimous) and it was RESOLVED that Council:

1. Agreed with the option to postpone automatic enrolment to pension schemes from between one day and three months; and

2. Delegated to the Employment Committee the responsibility for determining future matters relating to auto enrolment, where these were not delegated to officers.

The Mayor 18.30 – 20.25

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FULL COUNCIL AGENDA ITEM No. 4

10 JULY 2013 PUBLIC REPORT

MAYOR’S ANNOUNCEMENTS

1. PURPOSE OF REPORT: FOR INFORMATION

This report is a brief summary of the Mayor’s activities on the Council’s behalf during the last meetings cycle, together with relevant matters for information. (Events marked with * denotes events attended by the Deputy Mayor on the Mayor’s behalf).

2. ACTIVITIES AND INFORMATION – From 22 May to 7 July 2013

Attending Event Venue Mayor, Mayoress, Mayor Full Council Preparation Meeting The Parlour Elect, Mayoress Elect, Deputy Mayor Elect and Deputy Mayoress Elect Mayor and Mayor Elect Council Meeting Preparation The Parlour Mayor, Mayoress, Mayor Full Council Meeting Council Chamber Elect, Mayoress Elect, Deputy Mayor Elect and Deputy Mayoress Elect Mayor Cambridgeshire County Forum Briefing Coldhams Lane TA Centre for Civic Leaders Mayor Peterborough Lions Showtime Parkway Club Mayor, Mayoress, Deputy Formal photographs The Parlour Mayor and Deputy Mayoress Mayor, Deputy Mayor and Meeting with Canon regarding Mayor’s The Parlour Deputy Mayoress Installation Mayor Headteachers Awards Assembly Gladstone Primary School Mayor, Mayoress, Deputy Official Lido Opening The Peterborough Lido Mayor and Deputy Mayoress Mayor 100th birthday Party Stevenson's Court Mayor Meeting with Interim Director Public The Parlour Health Mayor and Mayoress Royal Garden Party Buckingham Palace Deputy Mayor Diabetes UK Healthy Lifestyle Outside Boots Chemist Roadshow Mayor Video Interview with Peterborough City The Parlour Online Deputy Mayor and The Pitch in Picnic - Judging the Soup The Green Backyard Deputy Mayoress Completion Deputy Mayor and Republican Day and Opening of The Fleet Complex Deputy Mayoress Consular Agency Deputy Mayor Citizenship Ceremony Council Chamber

Deputy Mayor Volunteering - Peterborough's Reception Room, The Town Community Heart Hall

9 Attending Event Venue

Deputy Mayor and Market Deeping Civic Service St Guthlac’s Church, Market Deputy Mayoress Deeping Deputy Mayor and Mayor of Kettering Civic Service Toller Church, Kettering Deputy Mayoress Mayor Peterborough Lions Business Meeting Ebeneezers

Deputy Mayor and CCS Physiotherapy Workout At Work City Care Centre Deputy Mayoress Day exercise Event Mayor Funeral Peterborough Cathedral Mayor, Deputy Mayor and Mayor's Open Day Reception Room Deputy Mayoress Mayor Opening of Sue Ryder - Thorpe Hall North Square, Queensgate Hospice Queensgate shop Mayor Orton Summer Fayre and Bushfield Bushfield Leisure Centre Leisure Centre official reopening Mayor Peterborough Dragon Boat Festival The Embankment 2013 Mayor Summer Concert - City of Peterborough Concert Hall Symphony Orchestra Mayor Meeting with Interim Director Public The Parlour Health Mayor and Deputy Mayor Charity Committee The Parlour Mayor Pride in Peterborough Awards Evening Holiday Inn Peterborough West Deputy Mayor and Family Event to meet family members 15 Searjeant Street Deputy Mayoress from oversees Mayor Peterborough Regional College Peterborough Regional 2012/13 Art, Media and Photography College Exhibition Preview Evening Mayor Formal Opening of New Office Of Refugee Services British Red Cross Mayor Puppy Show (Fitzwilliam (Milton) Hunt Milton Park Mayor Annual Civic Leaders Tour Community Activity Centre Mayor and Deputy Run through for Mayor’s Installation Cathedral with Head Verger Mayor Stanground St John's Primary School Celebratory Service Mayor and Mayoress Open Peterborough Heritage Festival City Centre Mayor and Mayoress Presentation by The Village Turners of Railworld Peterborough Deputy Mayor and Peterborough Heritage Festival Guest The Cathedral Deputy Mayoress Lecture Mayor, Mayoress, Deputy Mayor's Installation The Cathedral Mayor and Deputy Mayoress Mayor, Mayoress, Deputy Fly a Flag for Armed Forces Week Bridge Street Mayor and Deputy Mayoress

Mayor Visit by local Rotary Youth Exchange The Parlour and Council students with their visiting guests from Chamber Illinois and Kansas USA Deputy Mayor and Book Launch by a local author Gladstone Park Deputy Mayoress Community Centre Mayor Citizenship Ceremony Council Chamber Mayor and Mayoress 50th Anniversary of Rainbow Court 18 Rainbow Court Mayor Visit by Oakdale Primary School Year 5 The Parlour and Chamber

10 Attending Event Venue Mayor Blooming Great Tea Party City College Mayor and Mayoress Bondholder Garden Dinner Party Deanery Garden,

Deputy Mayor and Summer Exhibition The Peterborough School Deputy Mayoress Mayor and Mayoress St. Peter's Day Festival Evensong The Cathedral

Mayor Armed Forces Day - Meet and Greet Cathedral Square Mayor The Peterborough Association for the St John the Baptist Church Blind Strawberry Fair Deputy Mayor and Crowland Show 2013 Snowden Field Deputy Mayoress Mayor Armed Forces Day Ball Reception Room - Town Hall Mayor and Mayoress East Northamptonshire Council St Mary’s the Virgin Chairman's Civic Service Church Mayor and Mayoress Peterborough Crematorium Annual Peterborough Crematorium Memorial Service Mayor, Mayoress, Deputy 8th Annual Mosque Open Day 4 Burton Street Mayor and Deputy Mayoress Mayor and Mayoress Lunch with children from the Phoenix Chimmi Changa School Mayor Visitors from Jack Hunt School on the The Parlour and Council China Exchange Chamber Mayor and Mayoress Young People's Film Awards 2013 Ormiston Bushfield Academy Deputy Mayor and Community Event Gladstone Park Deputy Mayoress Mayor and Mayoress An American Independence day RAF Alconbury Reception and fireworks display Mayor and Deputy Mayor Mayor’s Charity Coffee Morning Reception Room Mayor Peterborough Eco Education Awards Ormiston Bushfield 2013 Academy Mayor and Mayoress Children's Film Awards 2013 Kingsgate Community Church Mayor Kids Country Food and Farming Day Peterborough Showground

Mayor Peterborough food bank collection at Tesco Extra Hampton Tesco Extra Hampton at Serpentine Green Mayor and Mayoress Luminus Community Inspiration Awards Brook House 2013 Deputy Mayor and Dinner Reception in honour of Major Lala's Banquet Suite Deputy Mayoress Tahir Iqbal MNA Mayor and Mayoress Maxey Village Mad Hatters' Fayre The Green, School Lane Mayor, Mayoress, Deputy Closing Ceremony The Temple Mayor and Deputy Mayoress Mayor and Mayoress Mayor of Wisbech Civic Service Council Chamber

3. BACK GROUND DOCUMENTS (IN ACCORDANCE WITH THE ACCESS TO INFORMATION ACT 1985)

None.

11 4. DIRECTOR RESPONSIBLE

Gillian Beasley

COUNCIL AGENDA ITEM No. 12

10 JULY 2013 PUBLIC REPORT

EXECUTIVE REPORT – FOR INFORMATION RECORD OF EXECUTIVE DECISIONS

1. DECISIONS FROM CABINET MEETING ON 1 JULY 2013

PASSENGER TRANSPORT - SUBSIDISED SERVICE PROVISION

Cabinet received a report to consider and determine the service provision that would meet the indicative budgetary requirement of £600,000 for subsidised passenger transport services as allocated in the Medium Term Financial Strategy.

Cabinet considered the report and RESOLVED to:

1. Continue to fund the existing Demand Responsive Transport services at current levels of subsidy of £180,000 and to increase the investment in Demand Responsive Transport Services;

2. Invest £220,000 in expanding the Demand Responsive Transport service available to residents in Peterborough;

3. Reduce the Voluntary Partnership Agreement funding with Stagecoach to £200,000;

4. Invest any savings below the £220,000 budgeted for the expanded Demand Responsive Transport service into additional evening services provided within the Voluntary Partnership Agreement;

5. Discontinue all the funding for Local Link services;

6. Discontinue all the funding to some daytime services on the Kimes 9 service;

7. Discontinue all funding to some daytime services on Stagecoach route 24;

8. Discontinue all funding to Sunday services on Stagecoach route 37; and

9. Discontinue all funding for the Luxecabs service.

BUDGET MONITORING - FINAL OUTTURN 2012-13

Cabinet received a report advising it of the final financial position for the revenue budget, capital programme and final reserves position for 2012/13.

Cabinet considered the report and RESOLVED to note:

1. The final outturn position of £135k under spend on the Council’s revenue budget 2012/13 and that this is an improvement since the probable outturn position;

2. The final outturn position of £111.7m on the Council’s capital budget 2012/13;

3. The reserves position for the Council;

4. The performance against the prudential indicators; and

5. The performance on treasury management activities, payment of creditors, collection performance for debtors, local taxation and benefit overpayments.

OPPORTUNITY PETERBOROUGH BUSINESS PLAN

Cabinet received a report requesting it endorsed the Opportunity Peterborough annual business plan. As sole funder it was important that the Council was satisfied that the draft business plan would deliver the objectives agreed.

Cabinet considered the report and RESOLVED to:

Endorse the 2013/14 business plan for Opportunity Peterborough.

PUBLIC HEALTH BUSINESS PLAN

Cabinet received a report that gave an overview of Public Health responsibilities that had transferred to the local authority, along with details of how these responsibilities would be delivered during 2013/14.

Cabinet considered the report and RESOLVED to:

Note the information provided within the report and at Appendix 1, Delivering Public Health in Peterborough, Public Health Business Plan 2013/2014.

OUTCOME OF PETITIONS

Cabinet received a report updating it on the progress being made in response to petitions in accordance with Standing Order 13 of the Council’s Rules of Procedure.

Cabinet considered the report and RESOLVED to:

Note the action taken in respect of petitions presented to full Council.

2. CALL-IN BY SCRUTINY COMMITTEE OR COMMISSION

Since the previous report to Council, the call-in mechanism has not been invoked.

3. SPECIAL URGENCY AND WAIVE OF CALL-IN PROVISIONS

Scrutiny Procedure Rule 14 and Executive Procedure Rule 7 require any instances where the Council’s special urgency provisions have been invoked, and/or the call-in mechanism was not applied, to be reported to the next available meeting of the Council, together with reasons for urgency.

Since the previous report to Council the urgency provisions have not been invoked.

4. CABINET MEMBER DECISIONS

CABINET REFERENCE DECISION TAKEN MEMBER AND

14 DATE OF DECISION

Councillor APR13/CMDN/044 Discretionary Rate Relief from Business Rates for Seaton Charities, Similar Organisations not Established or Conducted for Profit and Rural Businesses 11 April 2013 The Cabinet Member:

1. Approved the award of Discretionary Rate Relief for charities and similar organisations shown at Appendix A attached to the report to 31 March 2015; and

2. Rejected the applications for awards of Discretionary Rate Relief for charities and similar organisation as shown at Appendix B attached to the report.

Councillor Hiller APR13/CMDN/045 Capital Programme of Works 2013/14

30 April 2013 The Cabinet Member approved the 2013/14 Local Transport Plan (LTP) Programme of Works contained in the annexes 1-4 as follows:

• The 2013/14 Integrated Transport Programme (annex 1); • The 2013/14 Highway Maintenance Programme (annex 2); • The 2013/14 Street Lighting Maintenance Programme (annex 3); and • The 2013/14 Bridge Maintenance Programme (annex 4).

Councillor MAY13/CMDN/046 Housing Related Support Programme - Specific Seaton Grant Agreements for Housing Related Support Services - 1st April 2013 - 31st March 2014 7 May 2013 The Cabinet Member:

1. Authorised the award of specific grant agreements for the continued provision of housing related support funded through public health funding to the following organisations for the period of 1 st April 2013 to 31 st March 2014: a. Peterborough & Fenland MIND Floating Support Service - £21,333.60 b. Peterborough Woman’s Aid – Refuge Service - £60,205.69 c. NACRO STORM Project – Floating Support - £35,200.44

2. Authorised the award of specific grant agreements for the provision of housing related support funded through the Housing Related Support (formerly Supporting People) Programme to the following organisations for the period of 1 st April 2013 to 31 st March 2014: a. Axiom Housing Association – Hostel

15 Accommodation and Drop-in Services - £580,000.00 b. Cross Keys Homes – Hostel Accommodation - £99,109.00 c. Genesis Housing Association – Hostel Accommodation - £58,741.48 d. Home Group (Stonham) – Hostel Accommodation - £81,527.95 e. YMCA – Hostel Accommodation - £250,059.39

Councillor MAY13/CMDN/047 The Cambridgeshire Information Sharing Framework Seaton The Cabinet Member approved Peterborough City 8 May 2013 Council’s membership of the Cambridgeshire Information Sharing Framework and associated Charter.

Councillor MAY13/CMDN/048 Hampton Leisure Facilities Cereste The Leader of the Council:- 15 May 2013 1. Authorised negotiations to be concluded with a private developer, Townfast Limited, for the Council to enter into (a) an Agreement for Lease; and (b) a Lease for 25 years and 6 months of a new leisure facility at Hampton with a projected date for lease commencement on or around 1 December 2013 on the terms set out in the Exempt Annex to this report, the agreement for lease to be entered into after:- - Expiry of a 10 day standstill period without challenges following publication of a voluntary transparency notice in the Official Journal of the European Union; and - arrangements having been formalised with Vivacity as referred to in recommendation 2 below;

2. Authorised arrangements be entered into with Vivacity to provide services at both the Hampton leisure facility referred to in recommendation 1 and the new Hampton library and community leisure centre on the terms referred to in this report and on the basis of the financial model referred to in the Exempt Annex;

3. Authorised the Executive Director – Strategic Resources and the Head of Legal Services, in conjunction with the Deputy Leader and Cabinet Member for Culture, Recreation and Strategic Commissioning, to determine and resolve any issues or any other legal agreements that may be necessary to enable the actions in recommendations 1 and 2 to be achieved within the timescales applicable for the two projects.

Councillor MAY13/CMDN/049 Discretionary Rate Relief from Business Rates for Seaton Charities, Similar Organisations not Established or Conducted for Profit and Rural Businesses 17 May 2013

16 The Cabinet Member:

1. Approved the award of Discretionary Rate Relief for charities and similar organisations shown at Appendix A to the report to 31 March 2015; and

2. Rejected the applications for awards of Discretionary Rate Relief for charities and similar organisation as shown at Appendix B to the report.

Councillor MAY13/CMDN/050 Appointment of Authority Governor - NeneGate Holdich School

17 May 2013 The Cabinet Member appointed Mr Lee Sargeant as authority governor nominated by the local authority.

Councillor CMDN/MAY13/051 The Skills Service Holdich The Cabinet Member approved the transfer of the Skills 16 May 2013 Service to Opportunity Peterborough Limited, including the current budget of up to £85,000.

Councillor MAY13/CMDN/052 Local Welfare Provision (Peterborough Community Seaton Assistance Scheme)

21 May 2013 The Cabinet Member approved the introduction of the new Local Welfare Provision Service including new investments into the voluntary sector for 2013/14.

Councillor MAY13/CMDN/053 Provision and Management of Sports Facilities at Seaton Bretton Park to include Rugby, Cricket, Tennis and All Weather Pitches together with Club House and 29 May 2013 Changing Facility

The Cabinet Member authorised the Head of Growth and Regeneration, in consultation with the Chief Executive, Executive Director of Strategic Resources and Head of Legal Services to conclude negotiations with and to grant a long-term lease to Peterborough Lions Leisure Limited (the company to be incorporated to enter into the lease on behalf of the Peterborough Lions Rugby Union Football Club (PLRUFC)) for the provision and management of sports facilities at Bretton Park.

Councillor JUN13/CMDN/054 Energy Performance Contract (EnPC) - Nomination Seaton of Contractor

21 June 2013 The Cabinet Member agreed to authorise:

1. The award of a framework contract for the Energy Performance Contract (EnPC) to Honeywell Building Solutions (a trading name of Honeywell Control Systems Ltd) referred to in this report as “Honeywell” for an eight year period commencing July 2013;

2. The Executive Director of Strategic Resources to call-off individual contracts under the framework; and

3. The Head of Strategic Finance to:

(1) Commission Blue Sky Peterborough Ltd, the Council’s wholly owned energy services company, to call-off individual contracts under the framework on behalf of the Council in respect of the councils portfolio and other buildings where appropriate; and

(2) Provide the funding for any such contracts under the Invest to Save Budget.

Councillor JUN13/CMDN/055 School Term Dates 2014/2015 Holdich The Cabinet Member approved the proposed term dates 21 June 2013 for the academic year 2014/15 as detailed below:

AUTUMN TERM

2014 Wednesday 3 Opens September Half Term 27 - 31 October Ends Friday 19 December 73 days SPRING TERM

2015 Opens Tuesday 6 January Half Term 16 - 20 February Ends Friday 27 March 54 days SUMMER TERM

2015 Opens Tuesday 14 April May Day Monday 4 May Half Term 25 – 29 May Ends Friday 17 July 63 days

190 teaching days

Councillor JUN13/CMDN/056 Appointment of Authority Governor - Middleton Holdich Primary School

26 June 2013 The Cabinet Member appointed Mr Matthew Clements as authority governor nominated by the governing body.

Councillor JUN13/CMDN/057 Appointment of Authority Governor - Eyrescroft Holdich Primary School

26 June 2013 The Cabinet Member appointed Mr Ernest Joseph as

18 authority governor nominated by the local authority.

Councillor JUN13/CMDN/058 Appointment of Authority Governor - Hampton Holdich Hargate Primary School

26 June 2013 The Cabinet Member appointed Ms Rebecca Powell as authority governor nominated by the local authority.

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20 COUNCIL AGENDA ITEM No. 13

10 JULY 2013 PUBLIC REPORT

NOTICES OF MOTION

The following notices of motion have been received in accordance with the Council’s Rules of Procedure 15.2:

1. Motion from Councillor David Harrington

That this Council:

1. Notes the widespread concern and opposition to energy park plans on tenant farms; the financial and project risks are considerable and that the council has moved away from its core activities in the establishment of Blue Sky Peterborough on which Councillors and officers hold directorships;

2. Believes that enough time and money has already been spent on solar farm energy schemes; and

3. Recommends to Cabinet that it takes note of residents’ concerns and cuts its losses through the introduction of a moratorium on any further expenditure on solar farm schemes on our tenant farms and on the Blue Sky Peterborough organisation.

2. Motion from Councillor John Fox

That this council:

1. Acknowledges that the council has a duty to protect its vulnerable residents;

2. Agrees that more could have been done to make vulnerable residents aware of their obligation to pay the new charges prior to receiving the notice;

3. Acknowledges that frustration and distress was caused to some residents upon receipt of a summons for non-payment of the new council tax requirement;

4. Agrees that a review of the Council’s communication policy and that of its strategic partners is carried out to ensure that the lessons learned from the council tax summons letters are implemented and the unnecessary disruption and distress that was experienced by vulnerable residents is not repeated; and

5. Ensures that monitoring of the impact on residents of the change to the council tax support scheme takes place with a report to be taken back through scrutiny for any further recommendations to be made.

21 3. Motion from Councillor Shearman

That this Council:

• Notes with grave concern that a recent OFSTED report reveals the proportion of disadvantaged pupils in Peterborough schools achieving the Governments benchmark standard at GCSE is the lowest in the Country;

• *Notes that the OFSTED report highlights the success of a programme of support known as the London Challenge (City Challenge in other areas), and that as a group disadvantaged pupils in the Local Authorities participating in this programme achieved, and in many cases exceeded, the Governments benchmark standard at GCSE;

• Notes that the additional funds received by our schools for meeting the needs of these pupils in the current year (known as the Pupil Premium) totals £7.2 million (indicative figures); and

• Notes that in a report published by OFSTED in September 2012 entitled 'The Pupil Premium', Inspectors identified a number of areas for improvement in the way this money is used in schools.

In view of this Council resolves to:

1. Set up a Task and Finish Group tasked with:

(i) examining the way in which the Pupil Premium is used in all secondary schools particularly insofar as it meets the recommendations outlined in the OFSTED report; and (ii) investigating the way in which the needs of disadvantaged children are being met in all secondary schools; and in both instances report back its findings and recommendations to full council by he end of the Spring Term 2014.

And specifically:

2. Request from all secondary schools information on the way in which the Pupil premium is being used, and publish that information on the council's website.

3. Ensure the Chairs of Governing Bodies in all Peterborough secondary schools understand the importance of maintaining a strong focus on the way in which the Pupil Premium is used;

4. Ensure that all secondary schools in Peterborough understand the value and importance of developing a strong and supportive link with a successful UK secondary school facing similar challenges; and

5. Urge the Coalition Government to replicate something similar to the London Challenge on a regional basis across the country, as recommended by the Chief Inspector.

22 4. Motion from Councillor Peach

That this Council:

1. Recognises the importance to local business and via business and employment the stability to Peterborough residents of having a clear legally blinding route to a referendum on future membership of the EU; and therefore

2. Supports the current private members bill going through Parliament by Conservative MP James Wharton and the Lib Dem manifesto pledge at the last election to hold a referendum in 2017 or before, thus giving Peterborough voters a say on their relationship with the EU.

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COUNCIL AGENDA ITEM No. 14(a)

10 JULY 2013 PUBLIC REPORT

Contact Officer: Diane Baker, Head of Governance Tel. 452559

SUBMISSION BY PETERBOROUGH CITY COUNCIL ON COUNCIL SIZE TO THE LOCAL GOVERNMENT BOUNDARY COMMISSION FOR ENGLAND (LGBCE) – REPORT OF THE ELECTORAL REVIEW GROUP (ERG)

RECOMMENDATIONS FROM : The Electoral Review Group Deadline date : August 2013

Council is requested to:

1. Note and approve the submission of the Electoral Review Group, who are the cross party working group, as outlined in Appendix A attached; and 2. Agree that this submission can be presented to the LGBCE for their consideration in determining Peterborough City Council’s ‘Council Size’ as part of their electoral review of the Council.

1. ORIGIN OF REPORT

1.1 Peterborough City Council has been selected for review as part of the LGBCE’s programme of work. The selection has occurred because some of the city’s wards show electoral imbalances and the LGBCE is responsible for deciding whether the boundaries of wards or divisions within a local authority need to be altered to ensure a fairer representation at local government elections.

1.2 The review is scheduled to conclude in January 2015, when the LGBCE’s final recommendations will be published.

2. PURPOSE AND REASON FOR REPORT

2.1 The first part of the review is a consideration of ‘council size’ which means the total number of councillors who represent the local authority. The next stage of this process involves consideration of ward boundaries and will commence when council size is finalised

2.2 A cross party working group, known as the ‘Electoral Review Group’ was convened for the purpose of determining a council size, which would allow the council to take decisions effectively, manage the business and responsibilities of the council successfully; and provide effective community leadership and representation. Membership and Terms of Reference for the ERG are set out at Appendix A.

2.3 The ERG met on four occasions between March and June 2013. The group followed the LGBCE’s guidance on how to assess council size, which led to a consideration of the following areas:

• The Council’s governance and decision-making • Committees and scrutiny • Councillors’ representational roles • Future – what changes might be made to current arrangements

2.4 The ERG’s report, which contains detailed evidence to support an increase in the number of councillors from 57 to 60, is set out at Appendix B.

2.5 Council is asked to approve the submission of the ERG and to agree that this report can be presented to the LGBCE as the Council’s formal submission under this part of the review.

3. RECOMMENDATIONS ARISING FROM THE ELECTORAL REVIEW GROUP

3.1 The ERG recommends that the number of councillors on Peterborough City Council is increased from 57 to 60.

3.2 This recommendation is based on a number of key factors such as the rise in population, the Council’s wider growth agenda, the Council’s support for economic development, the rate of births in the city and the rate of economic migration into the city and is considered in the context of future arrangements and plans. This is to ensure the arrangements remain relevant for the longer term.

4. CONSULTATION

4.1 All members, including Parish Councillors’, have been invited to attend briefings by the LGBCE and updates by key officers involved in the review.

4.2 All officers who have contributed to the review have been invited to comment on the final submission.

5. IMPLICATIONS

5.1 Legal - The legal implications are referred to within the report.

5.2 Finance – There may be financial considerations at a later stage in the review. These will be addressed in subsequent reports to Council.

6. BACKGROUND DOCUMENTS Used to prepare this report, in accordance with the Local Government (Access to Information) Act 1985

None.

26 APPENDIX A

Local Government Boundary Commission for England (LGBCE)

Further Electoral Review (FER) OF Peterborough City Council

Terms of Reference for Electoral Review Group (ERG) – Cross Party Working Group

Membership of the ERG

Cllrs Ash, Fox, Hiller, Holdich, Khan, Peach, Sandford, Scott, Shearman, Swift, Thacker, Thulbourn

Local Democracy, Economic Development and Construction Act 2009 (the 2009 Act)

Section 56 of the 2009 Act requires the LGBCE to review “from time to time” every principal local authority in England and make recommendations in respect of their electoral arrangements. In addition, it can at any time review the arrangements by carrying out a further electoral review (FER) if it considers it desirable.

As a consequence, Peterborough City Council (PCC) is being reviewed under a FER by the LGBCE, which involves a full review of both the Council “size” i.e. the number of elected members needed to conduct the business of the council and its representation of the electorate/residents, and also the ward boundaries so as to ensure greater equality in the ratio of member:elector levels of representation for each ward.

Schedule 2 of the 2009 Act sets out the statutory criteria to which the LGBC is required to take into account in conducting the review. In broad terms they are required to have regard to:-

• the need to secure equality of representation • the need to reflect the identities and interests of local communities, and • the need to secure effective and convenient local government.

In order to facilitate the review, a ‘cross-party working group’ of elected members will be tasked with looking into all aspects of the review, taking into account the statutory criteria as indicated, in order to prepare a submission to the LGBC in respect of both council size and ward boundaries.

Council Size

In relation to ‘council size’, the main factors to be considered are:

• Governance arrangements of the council and how it takes decisions across the broad range of its responsibilities.

• Scrutiny functions relating to the Council’s decision making and responsibilities to outside bodies.

• The representational role of councillors in the local community and how they engage with people, conduct casework and represent the Council on local partner organisations.

Ward Boundaries

The second phase of the review to be undertaken involves looking at the councillor: elector ratio for each existing ward of the City to ensure that equality of representation is reflected as

27 near as practicable in any proposals for change that the LGBCE is seeking. In doing so, regard must be given to both community ties and distinct geographic indications of boundaries, such as roads, rivers and other natural barriers. Projected levels of population change over the next five years will also be taken into account.

The number of wards and the number of councillors for each ward will be in relation to the determined ‘size’ of the council decided by the LGBCE.

No changes will be made under the review of any parish councils that are unaffected by any changes to the City wards.

Review Timetable

The LGBCE’s current proposed timetable for the review of PCC is set out below:-

Current Review timescale

Stage Date start Date finished

Preliminary period April 2013 October 2013 Preliminary meetings with Group Leaders, full Council, parish and town April-May 2013 (or sooner) councils and officers Council size submission due August 2013 Council size dialogue meeting with group leaders (to explore the rationale August 2013 behind a submission

Initial Council size LGBCE meeting 10 September 2013

Council size consultation 24 September 2013 05 November 2013 Council size decision LGBCE meeting December 2013

Stage 1 consultation start 14 January 2014 01 January 2014

Tour May 2014

LGBCE analysis and deliberation June 2014

Draft recommendations consultation 14 July 2014 06 October 2014

Tour November 2014

LGBCE analysis and deliberation December 2014

Final recommendations published 20 January 2015

28 Glossary of Terms

Council size

The total number of elected members (councillors) for Peterborough City Council.

Electoral equality

Every vote has the same weight: each councillor represents a similar number of electors and in a council in which not all wards have the same number of councillors, an appropriate multiple.

Electoral ratio

The number of electors for an area divided by the number of elected representatives of that area.

City ward

A ‘ward’ is the geographical electoral unit of the City Council.

Polling district

A polling district is a geographical sub-division of a ward or parish area, which is designated by the local authority.

Polling Place

An area or building designated within a polling district for the allocation of a polling station.

March 2013

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Submission by Peterborough City Council on Council Size to the Local Government Boundary Commission for England

1. Introduction and Background

This document sets out Peterborough City Council’s submission to the Local Government Boundary Commission for England (LGBCE) on council size.

On 21 May 2012, the LGBCE advised the council that it intended to carry out a Further Electoral Review of the council due to a number of imbalances in the councillor: elector ratios resulting in both over-represented and under-represented areas. In eight of the city’s 24 wards the electoral variance is in excess of 10 per cent from the average for the city as a whole and in one ward (Orton with Hampton), the variance is greater than 30 per cent.

This submission has been developed by a cross-party group of councillors and has been agreed at a meeting of the Full Council on 10 July 2013.

The submission has been informed by:

• Briefings provided by the LGBCE to all councillors, including parish councillors and key officers • Current and projected electorate figures • The work of the cross-party Councillors Electoral Review Group, who met on a number of occasions between March and June 2013

The last Review on the electoral arrangements for Peterborough local authority area was carried out by the Boundary Committee for England (BCFE) and completed in July 2002. The main final recommendations of that review were that: “Peterborough City Council should have 57 councillors, the same as at present; there should be 24 wards, the same as at present.”

At the time of that review, the electorate totalled 109,100 (February 2001), and was estimated to grow to 117,990 by 2006. The actual 2006 electorate figures exceeded this and grew to 119,757 (September 2006).

By March 2013 the electorate had grown to 135,283 and is projected to increase by a further 12.5 per cent by 2019 to 152,193. With the existing number of councillors, this will produce a councillor: elector ratio of 1 to 2,670. This is above the national average and with both planned and organic growth in the population of Peterborough up to 2031; the council believes this to be a major factor to be taken into account by the LGBCE in determining the council size.

The size of the electorate is estimated to increase by almost 40 per cent from 2001 up to 2019 and according to the council’s population and dwelling forecasts, published in December 2011; an increase in excess of 50 per cent in population is anticipated by 2031.

Peterborough City Council’s submission on Council Size to the LGBCE Page 1

2. The Council’s Submission

This section sets out a summary of the case supporting the Council’s submission that the number of councillors should be increased from 57 to 60. The detailed evidence supporting this submission is contained in Section 3 of this report, which provides a substantial and compelling case for the increase.

The basis of the Council’s submission is as follows:-

(a) The Council has seen rapid population growth over the past 10 years which is set to continue. This increase in population will add to the workload of councillors. The increase in the Council’s population, as well as the projected increase, is evidenced by:-

• The recent Census figures; • The Council’s ambitious agenda for growth, the number of planning permissions granted to support the agenda and the number of sites identified for future development in its site allocations policy; • The Council’s support for economic development and attracting new jobs and investment to the city; • The rate of births in the city; • The rate of economic migration into the city and the constant churn in this population.

(b) Peterborough’s growth in population is not only matched by its diversity but also by the many challenges faced by some of the city’s population who live in the more deprived areas. Some of the council’s priorities and schemes also create community challenges requiring councillors to actively involve themselves in campaigns to support their residents. As a result of all of this, the caseload of councillors has grown, not only in size, but in complexity, requiring a considerable amount of work to be devoted to their representational and ward work.

(c) Over and above the demanding workloads councillors have in their representational and community roles, councillors also have considerable workloads through their work as executive members, as non-executive members on regulatory and scrutiny committees and through their appointments to outside bodies. In summary the council’s case is as follows:-

• Cabinet Members meet together to make decisions about 12 times each year. They meet informally for at least two hours each fortnight and they use Cabinet away days to formulate budget proposals. Cabinet Members also take a large number of individual decisions requiring detailed briefing and consideration. • The council has a very active scrutiny function which demands considerable commitment from the councillors concerned, not only in preparation for meetings, but in their attendance at scheduled meetings and through in-depth scrutiny reviews by ‘task and finish’ groups. • The work of Regulatory Committees has also increased as a result of, for example, the Council’s growth agenda and the heavier workload on the Planning Committee. Licensing Committee has also seen an increase in its work, for example, in alcohol licensing as new shops and businesses are set up in some of the city’s urban areas. • The schedule of councillor appointments to outside bodies also demonstrates the considerable commitment of councillors to strategic and community organisations which further add to their workloads. Peterborough City Council’s submission on Council Size to the LGBCE Page 2

3. Evidence to Support the Submission

3.1 Context

3.1.1 Location

Peterborough is a unitary authority area in the East of England. It borders Cambridgeshire, Lincolnshire, Northamptonshire and Rutland and the local authorities of Fenland and Huntingdonshire (in the East of England), and East Northamptonshire, Rutland, South Kesteven and South Holland (in the East Midlands).

With excellent transport links, Peterborough is only 75 miles (125km), or a 50-minute train journey, north of London and only 36 miles from Cambridge. It comprises of the city of Peterborough itself, and 25 villages set in countryside extending over an area of approximately 344 square kilometres. The city stands athwart the River Nene, which flows into the North Sea approximately 30 miles to the north-east.

The East Coast Main Line railway gives Peterborough excellent links with London but also the north and other historic cities such as York, Leeds, Durham and Edinburgh.

Modern Peterborough is a thriving city, a regional centre for commerce, industry, transport and leisure. It is one of the fastest growing cities in England and has seen one of the country’s steepest increases in population in the past decade.

Designated as a New Town in the 1960s the city core expanded rapidly in the 1970s and new townships followed that became part of Peterborough including Bretton and Ravensthorpe, Werrington, the Ortons, and most recently Hampton.

3.1.2 Population make-up

The Office for National Statistics (ONS) categorises Peterborough as a ‘new and growing town’. However, our thriving city also has a rich and fascinating heritage and a history of welcoming new settlers from all over the world. After the Second World War, Italian families came and settled here, working in the many brickyards.

In the 1950s the city welcomed arrivals from the West Indies, and in the 1960s people from Pakistan and India came to Peterborough to work and decided to stay. Groups of Ugandan Asians and Vietnamese boat refugees came in the 1970s and most recently migrant workers from Poland, Lithuania, Slovakia and the Czech Republic have settled in Peterborough.

According to the 2011 Census about 20 per cent of the current population were born outside of the UK – 3,366 of our newest residents arrived in Peterborough in 2010/11. Although this figure was less than in the previous two years, it means Peterborough still has more migrants than anywhere else in the country proportionally. The latest Census figures also show that 10.5 per cent of people living in Peterborough were born in other EU countries – around twice the England average of 4.3 per cent. A further ten per cent of the population were born outside of Europe. Today, more than 14,000 of the city’s current residents came here from EU accession countries including Poland and Lithuania.

Peterborough is a multicultural city – but that diversity brings challenges.

More than 60 nationalities live side-by-side in our city today. More than 100 different languages are spoken in Peterborough schools and in one Peterborough School – Gladstone Primary in the Central Ward - every pupil has English as an additional language.

Peterborough City Council’s submission on Council Size to the LGBCE Page 3

These language challenges and cultural differences mean our councillors must work harder to help new residents integrate into the city. As Peterborough grows and more new communities settle in Peterborough, the role of our elected councillors is only set to grow.

The 2011 Census ward profiles for Peterborough show that overall mix of ethnic groups across the city indicates that the Asian/British population makes up 11.7 per cent of the total population. The ‘Other White’ (predominantly European) population is currently 10.6 per cent. However, the growth in electors from eastern European countries, namely Czech, Hungarian, Latvian, Lithuanian, Polish and Slovakian, now account for 8.5 per cent of the electorate (as against 4 per cent in 2008) and more notably in the wards of Central (23 per cent), East (20 per cent) and Park (19 per cent). As this figure is predicted to grow significantly year-on-year, ward councillors will be more involved in helping to deal with the educational, social and welfare issues that will inevitably increase.

However, the impact of new communities settling in the city is not the only factor that adds to the complexity and level of councillors’ workloads.

In 2012, the city’s Register Office recorded 5,000 births in one calendar year – giving Peterborough the sixth highest birth rate in the country. This means the council is constantly juggling complex needs with difficult financial decisions to ensure there are sufficient school places and other services for these children and their families as they grow up.

Peterborough is growing but so is the proportion of elderly residents. Whilst Peterborough’s population is expected to grow 11 per cent between 2010 and 2021, the number of people aged 85 and over is set to increase by more than 50 per cent. There are almost 15,000 people living in the city with a disability and during the coming year 20,000 people are expected to suffer from some kind of mental health issue.

It means that residents are increasingly having more complex needs leading to councillors often having to deal with multiple agencies, such as health bodies, the council, police, social housing providers or charitable organisations to help them resolve their issues.

While Peterborough has its more affluent areas there are also wards and specific neighbourhoods within them with particularly high levels of deprivation. Between 20 and 25 per cent of children and young people in Peterborough are living in poverty. Dogsthorpe ward, for example is among the 20 per cent most deprived wards in the country but also there are specific areas within this ward that are among the five per cent most deprived nationally. Paston Ward has areas within it that range from being in the 70 per cent most deprived to the seven per cent most deprived.

Families living in the city’s more deprived areas often require high levels of support from the council and other agencies and can result in councillors becoming involved in often complex case work with multiple council departments and other agencies.

3.1.3 Growth Agenda

In the past decade the number of people living in Peterborough has increased by 20 per cent to almost 184,000 residents. According to leading economists, The McKinsey Global Institute, the city is predicted to expand by 40 per cent by 2025, faster than anywhere else in the UK. By 2031 that figure is expected to reach almost 240,000.

These statistics alone place Peterborough in the top 15 fastest growing cities in Britain in terms of population and fourth highest outside London.

The city’s ambitious growth agenda sets out how this expansion will continue over the next two decades. The Peterborough Core Strategy, forms part of the Statutory Development

Peterborough City Council’s submission on Council Size to the LGBCE Page 4

Plan for Peterborough, known as the Local Development Framework (LDF). It is our overall plan for the development of Peterborough to 2026 setting out our exciting plans to create an additional 20,000 new jobs and 25,500 homes in the next two decades.

The core strategy makes provision for new housing development at a wide variety of places across the local authority area, but with a distinct emphasis on locations within and adjoining the urban area of the city. These are generally the most sustainable locations and help to maximise the use of previously developed land.

The Peterborough Site Allocations Development Plan Document (DPD) also forms part of the LDF. It identifies the land required over the period to 2026 to deliver the scale of growth and development set out in the Peterborough Core Strategy. It was adopted by the city council on 18 April 2012.

In addition to the Council’s approved allocation for residential development, under Policy SA1 for Urban Extensions, of 14,041 dwellings spread across the areas of Hampton, Paston Reserve, Stanground South, Great Haddon and Norwood, under Policy SA3, provision for a further 4,052 dwellings have been allocated within the Urban Area of Peterborough.

The City Centre Plan, which is also part of the LDF, gives in more detail how the city centre will grow in the next 15 years, including a major extension to the city’s main retail area and a brand new 100-acre riverside development.

Construction is already well underway on the city’s 300-home Carbon Challenge housing development on the south bank of the River Nene that aims to be the UK’s most sustainable scheme.

The Council will also soon start the process to appoint a private sector partner to create a brand new riverside development in the city centre. The Fletton Quays site, also known as the Riverside Opportunity Area, is located on a key arterial route into the city.

The Council’s vision is to transform Fletton Quays into a thriving high-quality quarter with many leisure, commercial and residential opportunities, not only allowing the area to be connected to the rest of the city centre but also, bringing more new residents to the south side of the city.

Today, Peterborough is an important regional centre, providing employment, shopping, health, education and leisure facilities for people across a wide catchment area. In 2012 alone almost 4,500 jobs were created in the city’s diverse economy.

Two of the biggest employers are in the public sector and considerable numbers of people are employed in a range of service industries including insurance, publishing, travel, retailing and logistics.

Manufacturing still has a significant place in the economy, despite the general decline in this sector nationally, and a particularly important characteristic of Peterborough is the concentration of companies engaged in environment-related activities.

There is significant pressure for development to serve the logistics industry, taking advantage of the area’s prime location beside the (north-south) A1 and (east-west) A47. Agriculture remains important to the economy, although the numbers employed on a full-time basis are relatively small. Unemployment levels in Peterborough tend to be marginally higher than those for the UK as a whole, but average figures mask particularly high pockets of unemployment, with a concentration in some inner city wards where other measures of deprivation are higher than average.

Peterborough City Council’s submission on Council Size to the LGBCE Page 5

Alongside its ambitious growth agenda the Council also has significant priorities as part of its overall long-term vision for the city as outlined in the Medium Term Financial Strategy up to 2022/23.

These are:

• Improving educational attainment and skills for all of our children and young people, allowing them to seize the opportunities offered by new jobs and our university provision, thereby keeping their talent and skills in the city; • Safeguarding children and vulnerable adults; • The Environment Capital agenda including pursuing new income streams from solar energy and wind farm developments; • Supporting Peterborough’s culture trust, Vivacity, to continue to deliver arts and culture in the city; • Keeping our communities safe and cohesive.

3.2 Governance and Decision-making arrangements

3.2.1 Full Council

The Full Council, involving all 57 councillors, meets approximately six times a year and meetings last up to four hours. There are decisions that only Full Council can make and these include setting budgets and spending programmes, setting Council Tax levels and approving major policies and priorities.

It is also the forum that all councillors can use to ask questions of other members of the council. For example they can ask the Leader, any of the Executive or Committee chairs questions about ward matters, they can submit petitions on behalf of residents and ask questions about the fire authority to those councillors who are representatives on the authority.

It also provides an opportunity for all councillors to ask questions on decisions taken by committees or the executive. The council’s budget and Medium Term Financial Strategy is agreed at Full Council each spring, often after a lengthy debate.

Each year at its annual meeting, Full Council also appoints the Mayor, Deputy Mayor, Leader of the Council and Committee Chairs. The Cabinet and Committees report to and are accountable to Full Council. It is also the role of Full Council to appoint the Chief Executive. (Appendix 1 lists the functions reserved for Council)

3.2.2 Executive

Peterborough became a unitary authority on 1 April 1998 and subsequently adopted a Leader and Cabinet/Executive model of decision-making under the provisions of the Local Government Act 2000.

Peterborough City Council’s executive is made up of the Leader and eight Cabinet Members and four Cabinet Advisors who are appointed by the Leader.

The Cabinet is responsible for most day-to-day decisions. It is responsible for the delivery of all strategic executive functions within the Council’s Major Policy and Budget Framework and leads the Council’s overall improvement programmes.

The Leader has allocated a “portfolio” to each Cabinet Member and delegated to each “Portfolio Holder” responsibility for the discharge of functions set out below:

Peterborough City Council’s submission on Council Size to the LGBCE Page 6

(a) To exercise the Executive powers and duties of the Council for strategic development, policy direction, partnership working, key decisions, programme and performance management, in accordance with the Council’s procedure rules, for their portfolio areas.

(b) To be responsible for ensuring the successful delivery of business transformation in relation to their portfolio areas.

(c) To request the relevant Scrutiny Committee and/or Commission to review changes to policy and strategy within these service areas.

(d) To be responsible for budget planning, monitoring and expenditure/savings over £500,000 in these service areas with Executive Directors and the Executive Director- Strategic Resources, ensuring that it remains within the cash limit, reporting any issues which cannot be resolved within the service budget to the Leader of the Council.

(e) To act as the Council’s lead spokesperson, representative on strategic bodies and member champion for these service areas and to respond to relevant consultations by Central Government and other agencies.

(f) To make decisions on actions relating to contracts including:

i. Awarding, assigning and terminating contracts over £500k; ii. Waiving or granting exemptions to Contract Regulations where contracts are over £500k

The Cabinet meets about 12 times a year in public, and more if necessary to take collective decisions on behalf of the council.

However, this is only a fraction of the work they do. The Cabinet also meets informally once a fortnight for two hours or more. Each individual Cabinet Member also has a large number of delegated powers and therefore meet regularly with heads of service and directors to sign decision notices, make key decisions, and work with their executive directors and the Executive Director of Strategic Resources to help plan and monitor the budgets for their portfolio areas and spending and savings programmes over £500,000.

Collectively the Cabinet take the lead in driving the strategic direction of the Council through the overall vision and priorities as outlined in the Medium Term Financial Strategy each year.

They are responsible for putting together proposals for the Council’s overall budget. Each year, the Cabinet has about five or six full-day meetings to consider savings and investment proposals as part of the Council’s budget-making process to put together each year’s budget and Medium Term Financial Strategy.

The Cabinet Members are also the lead spokespeople for their portfolio areas and are often called upon to undertake media interviews, provide briefings for the rest of the councillors on emerging issues, and ensuring MPs, partner organisations and other key stakeholders are informed and involved in the Council’s decision-making processes and understand the services the Council delivers.

Peterborough City Council’s submission on Council Size to the LGBCE Page 7

The Cabinet comprises of:

• Leader and Cabinet Member for Growth, Strategic Planning, Housing, Economic Development and Business Engagement • Cabinet Member for Resources • Cabinet Member for Education, Skills and University • Cabinet Member for Children’s Services • Cabinet Member for Adult Social Care • Cabinet Member for Community Cohesion, Safety and Public Health • Cabinet Member for Environment Capital and Neighbourhoods • Cabinet Member for Culture, Recreation and Waste Management • Cabinet Advisor to the Leader on Business Engagement, Tourism and International Links • Cabinet Advisor to the Leader on Planning and Housing • Cabinet Advisor to the Cabinet Member for Community Cohesion, Safety and Public Health on community cohesion and safety issues • Cabinet Advisor to the Cabinet Member for Culture, Recreation and Waste Management on culture and recreation

Each of the Cabinet Members can also request that cross-party advisory groups are set up to help advise them on a particular issue. In the past, a cross-party working group of councillors carried out a review of the possibility of introducing Emergency Stopping Places in Peterborough as a temporary place for travellers to stop when visiting Peterborough and a way of dealing with unauthorised encampments. The piece of work which has taken more than 18 months has been long and involved and has pulled together national experts, police, fire and a traveller representative to assess sites across the city for suitability. The Cabinet can commission reviews on any subject.

Cabinet Members are also called into scrutiny to defend any decisions that are called-in for their portfolio areas.

As councillors of the executive they are also required to sit on and attend meetings for a number of key partnership organisations including the Greater Peterborough Partnership Executive Board, and Vivacity, Peterborough’s culture and leisure trust.

The extent of work carried out by Cabinet Members to ensure that policies of the Council are delivered is immense. They take a leading role in promoting the economic, environmental and social well-being of the area; promote Peterborough’s Community Strategy and other key strategies; review Council changes in its Constitution and lead the delivery of Business Transformation with the Council. The above is not exhaustive but merely a sample of the work the Executive undertakes.

For more information see Appendix 2 for Part 3 of Peterborough City Council’s Constitution Section 3.2 ‘Functions of the Cabinet’ and 3.3 ‘Individual Cabinet Members’.

3.3 Regulatory

The Council has six regulatory committees and associated sub-committees responsible for the functions which, by law, the executive, cannot undertake or those that the council has agreed should not be considered by the executive. The committees are all cross-party and can include Cabinet Members.

Peterborough City Council’s submission on Council Size to the LGBCE Page 8

The committee membership reflects the political makeup of the Council so the party with the majority also holds the most seats on committees. The committees are listed below:

• Appeals – The Appeals (Services Issues) Committee meets once a year to look at the outcome of the appeals heard by the Appeals Sub-Committee throughout the year. This committee has 10 councillors. The Appeals Sub-Committee hears appeals against the refusal on the part of the local authority to provide transport to schools or colleges. This sub-committee is made up of three councillors, either from the main committee or chosen from a trained pool of councillors. In 2012/13, the sub- committee met eight times for meetings that lasted, on average, three hours.

• Audit - The Audit Committee has eight councillors and is scheduled to meet six times a year. Along with its more traditional role of overseeing the financial reporting process, providing independent scrutiny of the authority's financial and non-financial performance and how it affects the council’s exposure to risk, it also now deals with complaints previously dealt with by the Standards Committee. Audit Committee meetings generally last for about an hour.

• Employment Committee – This Committee has seven councillors and last year had nine meetings, six of which were extraordinary meetings. This committee appoints directors, heads of service and determines terms and conditions of employment. It also implements the Council’s equal opportunities policy. Scheduled meetings last between 10 minutes and an hour when dealing with policy issues. However, extraordinary meetings tend to be called as part of the council’s recruitment process and can include formal employment interviews which mean they can last up to three hours.

• Licensing Committee - The Licensing Committee considers whether to issue, suspend, revoke, refuse to renew, or amend conditions to licences in the local authority area such as Hackney carriage and private hire vehicles, licensed shops and food premises, alcohol and entertainment licenses, or those with live animals, where those decisions have been not delegated to officers, or the relevant officer has referred the application to the Licensing Committee.

Licensing has become a key issue in Peterborough in recent years particularly in the Millfield/New England area because of the high number of alcohol-licensed premises. Following changes in the law, the introduction of a ‘cumulative impact policy’ has given this committee more power to refuse applications for additional licensed premises in that area of Peterborough including takeaways and off-licences where there is clear evidence that the high concentration of licensed premises is leading to crime and disorder or public nuisance issues.

The main Licensing Committee has 10 councillors and is scheduled to meet once a month. In 2012/13 it met seven times and meetings lasted about an hour. The Licensing Act 2003 Sub Committee, which is made up of three councillors of the main Licensing Committee, hears new premises license applications and reviews existing ones and variation applications. Last year, this sub-committee met 14 times and meetings lasted on average about two hours. Both the main committee and the sub-

Peterborough City Council’s submission on Council Size to the LGBCE Page 9

committee can also ask for site visits prior to meetings to help them in their decision- making.

• Planning and Environmental Protection Committee- The Planning and Environmental Protection Committee decides planning applications for building development, including new homes, commercial buildings, alterations and change of use, where permission is not granted under delegated authority. There is also an enforcement function, where breaches of planning control are referred to the committee. The committee has 10 councillors and is scheduled to meet once a fortnight and meetings are sometimes up to five hours in length.

The Planning Committee also visits all of the sites where applications are coming forward to committee prior to that planning committee meeting. Last year the committee met 15 times. Current major developments within the Council’s planning process include the Council’s renewable energy park proposals to build wind and solar farms on three sites across the city. In the past four years the work of the Planning Committee has increased as the number, size and complexity of planning applications has increased in line with the council’s growth agenda. The work of the Planning Committee is only set to increase as the council moves forward with the city’s growth agenda in areas such as the Riverside Opportunity Area and the Station Quarter.

• Planning Review Committee – This committee meets to consider applications that have been determined by the Planning Committee. If 30 per cent of the councillors of the planning committee don’t agree with the decision then these decisions can then be called-in for review by this membership. The committee has 10 councillors and is totally independent of the Planning Committee.

3.4 Scrutiny

3.4.1 Scrutiny Committees/Commissions

The Council places a strong emphasis on scrutiny in Peterborough. They not only review proposals that are already going through the decision-making processes, but they are also tasked with researching the viability of new proposals and policies.

There are three Scrutiny Committees and two Scrutiny Commissions in Peterborough and all of them review and scrutinise budgetary, policy, and service delivery decisions made by the Council’s Cabinet and Cabinet Members and can be tasked to carry out reviews, write reports, advise and make recommendations, generally to Cabinet.

In the past two years they have reviewed the city’s Citizen Power programme that was set up to use arts to increase community engagement and bring further investment in arts to the city, have been meeting social workers and other agencies monthly to challenge and review the Council’s improvement plan in children’s social care and are in the process of assessing the viability of introducing 20mph speed limits in the city. The scrutiny reviews are carried out by task and finish groups described below.

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The five committees/commissions comprise of:

• Scrutiny Commission for Rural Communities • Scrutiny Commission for Health Issues • Creating Opportunities and Tackling Inequalities Scrutiny Committee • Sustainable Growth and Environment Capital Scrutiny Committee • Strong and Supportive Communities Scrutiny Committee

(Appendix 3 sets out the full scrutiny functions.)

Each of the committees meet six times a year for meetings of up to two hours in public – although in the past year because of the complex and controversial nature of some of the items on the meeting agendas some meetings have lasted up to three hours. Additional meetings have also been held for two call-ins and to scrutinise further the decision to close two care homes and the decision to introduce wind and solar farms in Peterborough.

The Scrutiny Commission for Health Issues undertakes a similar policy development and scrutiny role in relation to the health of the local community by working with all NHS bodies and the new Clinical Commissioning Groups in our area.

The work of the Scrutiny Commissions/Committees has significantly increased over the past three years and is expected to expand even more in the future.

3.4.2 Task and Finish Groups of Scrutiny Committees

Outside of these regular scrutiny meetings, a key part of the work of the scrutiny function is to set up task and finish groups (TFGs) to research, review and advise on specific areas of Council business.

These TFGs are often involved in lengthy and time-consuming pieces of research (often up to 12 months) to enable them to help the Cabinet or Full Council take a view on how to proceed on certain policies. The membership of the TFGs are drawn from all parties and usually consist of between four and six councillors.

The example referred to on page 10, relating to the benefits of introducing 20mph speed limits, has led to the setting up of a Task and Finish Group of seven councillors who will now conduct their investigation which may include visiting other local authorities who have and have not implemented similar schemes to understand the advantages and disadvantages of introducing the scheme together with the associated costs, challenges, opportunities and risks associated with it. They may speak to authorities that investigated it but didn’t proceed with it to find out why and read published research on the issue. They could also meet key ‘witnesses’ such as the 20’s Plenty for Us campaign which is campaigning for a 20mph default speed limit in residential streets nationwide.

3.5 Representational Role of Councillors in Their Wards

The role of councillors in Peterborough, just like in other towns and cities across England, is a varied and multi-faceted one and each of those councillors decide individually how they choose to manage their workload.

In Peterborough, the diversity and culturally rich make-up of the unitary authority area from its bustling inner city wards with dozens of nationalities living side-by-side and its quieter rural villages with their own distinct identities, mean that it is a carefully choreographed balancing act to make the right decisions for the city as a whole.

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Councillors need to understand and juggle their many different individual and collective responsibilities.

If Peterborough is to achieve its vision for a bigger Peterborough that is a better city for everyone then it is vital that our elected councillors have manageable workloads to operate effectively.

They need to be able to successfully juggle their personal, collective and representative responsibilities to the residents of Peterborough through the many different issues they get involved in, the committees on which they make decisions and the outside bodies on which they sit and represent the city council. (See Appendix 4 for the council’s membership and meetings schedule and Appendix 6 detailing councillors’ attendance statistics).

Councillors have their individual responsibilities to helping local residents through their ward work whether it is dealing with complaints about parking on grass verges or a neighbour dispute they are asked to help resolve.

Many of our councillors also represent the Council on community groups and associations as well as their more traditional role representing their wider electorate by taking an active part in decision making at Full Council meetings. More is set out in the next section about these roles.

As part of their ward work, some councillors hold weekly or monthly surgeries at a formal time and place for their residents to raise issues, ask questions or make complaints.

Some councillors are also active on social media and interact with residents on this platform, providing regular updates about issues on Twitter and Facebook about the ward and other council work they are undertaking. Some ‘report live’ from meetings.

Depending on the issue, councillors may try to resolve their case work in a number of ways but this could involve:

• Meeting with officers, heads of service, directors to get a better understanding of the issue, raise concerns or try to find a solution for the constituent. • Meeting with the resident to advise on how to access relevant council services or make a formal complaint if they are unable to resolve it. • Organising meetings between the resident and relevant officers. • Calling upon members’ services officers to work with other officers across the council to resolve issues to enable them to report back to residents.

Some councillors write their own monthly ward newsletters for residents to keep them abreast of what is happening in their neighbourhood and to remind them of ways to contact their elected councillors or main Council services.

Although the nature of the casework differs greatly from ward to ward, the work of councillors in different wards can be equally complex and challenging. Some councillors have personally taken on active campaign work to represent their residents against proposals for example, the Council’s wind and solar energy proposals, or the closure of care homes.

Whereas councillors in some of the inner city areas may be more actively involved in work to bring communities together and resolve cohesion issues where there are high levels of inward migration.

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3.5.1 Representing the council on outside bodies and parish councils

There is an extensive list of external bodies on which councillors are nominated to represent the Council including:

• Key partnerships such as Greater Peterborough Partnership Executive Board, Safer Peterborough Partnership and the Community Cohesion Partnership. • National organisations, such as the Local Government Association. • Regional bodies such as the Regional Transport Forum and the East of England Regulatory Services Partnership. • Local and cross-authority organisations such as the Cambridgeshire and Peterborough Joint Minerals and Waste Working Group, the Greater Cambridge and Greater Peterborough Local Enterprise Partnership, and the Cambridgeshire and Peterborough Road Safety Forum, Greater Cambridgeshire/Greater Peterborough Local Transport Body and well as other key local organisations such as Peterborough Culture and Leisure Trust (Vivacity), the University Board and the Opportunity Peterborough Board.

Councillors also represent the Council in a community engagement role through representation on organisations as diverse as Nene Park Trust, Peterborough Cathedral Trust and the Anglian (Northern) Regional Flood and Coastal Committee to Peterborough Racial Equality Council, Peterborough Association for the Blind and Railworld.

Finally, councillors also represent the Council on a whole host of local community associations, community centre management committees and other local liaison committees. As such they play prominent roles on those organisations acting as advocates of their communities and maintaining a vital link between the users and providers of public services and can ensure that community interests are taking into account in decision-making processes.

In total, the Council is represented by more than 130 councillors on more than 80 organisations. (See Appendix 5 for more details.)

Peterborough has 27 parish councils and some of our ward councillors are parish councillors too.

3.5.1 Engaging with young people

The Council has a very active Youth Council which councillors consult with, particularly in relation to policy or services changes that may affect young people.

Each year as part of the budget consultation, the Cabinet meets with the Youth MP and deputy and councillors of the Youth Council to brief them on the proposals and offers other opportunities to find out more information about any they are particularly interested in.

4. Conclusion

Since the Boundary Committee for England (BCFE) last reviewed the electoral arrangements for Peterborough local authority area in July 2002 the city has changed dramatically.

As evidenced earlier in this submission, the population has grown rapidly making Peterborough one of the fastest growing cities in the UK. But an increase in numbers is only part of the story because the make-up of Peterborough ‘s population has also become increasingly diverse.

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More than 60 different nationalities live side-by-side in the city and while Peterborough is proud of its multicultural make-up, keeping the city cohesive has only added to councillors’ casework and workloads as they try to help residents from different countries settle in and play an active role in their community.

Peterborough’s ambitious growth agenda means that some of the schemes create community challenges requiring councillors to actively involve themselves in campaigns to support their residents. While in the more deprived areas, councillors are often dealing with multiple agencies and organisations to help resolve their residents’ issues.

Over and above their ward work, councillors also have considerable workloads as executive members taking decisions individually, collectively and representing the council locally, regionally and nationally on outside bodies, as non-executive members on regulatory committees and through appointments on local organisations to maintain vital links between the users and providers of public services.

The council’s very active scrutiny function carries out detailed reviews to help shape new policies and scrutinise decisions taken by the executive, and this detailed and time- consuming research only adds to the workloads of non-executive members.

In summary, taking into account the above rationale it is therefore felt that a Council size of 60 is needed in order for the Council to continue to operate strong governance arrangements whilst supporting the council’s planned growth over the next 15 years.

This view has been formally endorsed by Full Council at its meeting on 10 July 2013.

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Appendix 1

Peterborough City Council Constitution Part 3 Section 1 – Functions Reserved to the Council

1.1 Policy Functions

1.1.1 To make, amend, revoke or re-enact bye-laws, and to promote or oppose local or personal Bills.

1.1.2 To make an order identifying a place as a designated public place for the purposes of police powers in relation to alcohol consumption.

1.1.3 To determine matters that are the responsibility of the Executive, which are outside the agreed policy framework or budget and are not covered by one of the exemptions listed in the Executive Procedure Rules, set out in Part 4 of this Constitution.

1.1.4 To adopt, approve and revoke the following plans and strategies, which comprise the Council’s Major Policy Framework:

Plans included under statutory guidance

(a) The Corporate Plan (b) Sustainable Community Strategy (c) Crime and Disorder Reduction Strategy (includes community safety strategies and programmes including CCTV and emergency planning, in line with Home Office/other Government guidelines) (d) Youth Justice Plan (e) Local Transport Plan (f) Housing Strategy (g) Local Agenda 21 Strategy (h) Plans and strategies which together comprise the statutory development plan (Development Plan Documents within the Local Development Framework) (i) Authorising applications to the Secretary of State for transfer of housing land (j) Lifelong Learning Development Plan (k) Quality Protects Management Action Plan (l) Statement of Licensing Policy under s5 of the Licensing Act 2003 (m) Licensing Authority Policy Statement under s349 of the Gambling Act 2005

Plans included by local choice

(a) Environmental Strategy and Corporate Environmental Policy Statement (b) Energy Policy (c) Trees and Woodlands Strategy (d) Waste Management Strategy (e) Local Cultural Strategy and Sports Strategy (f) The Housing Allocations Policy (g) Economic Development and European Strategy (h) Endorsement of strategies to improve/redevelop areas of the city (i) Maintenance strategy for the Council’s property portfolio (j) Strategic land use and transport planning issues (k) Homelessness Strategy (l) Biodiversity Strategy (m) Home of Environment Capital Policy 2010 (n) Neighbourhood development plans and neighbourhood development orders

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1.1.5 To instigate major reviews of policy and co-ordinate the work of the Executive and Committees, for example through a corporate strategy.

1.1.6 To manage and review the performance of the Council within stated policy.

1.2 Budget and Financial Functions

1.2.1 To approve the Annual Budget, including:

(a) the budget strategy for both revenue and capital spending, (b) capital and revenue estimates in accordance with the budget strategy, (c) the annual review of fees and charges, (d) the annual council tax and related matters in respect of the tax base and Collection Fund.

1.2.2 To determine statutory borrowing limits and the Council’s Investment strategy.

1.2.3 To determine the choice of the Council’s main bank.

1.2.4 To determine matters relating to local government pensions, where these are not delegated to officers, in accordance with regulations made under the Superannuation Act 1972.

1.2.5 To make proper arrangements for the administration of the Council’s financial affairs, where these are not delegated to officers, in accordance with section 151 of the Local Government Act 1972.

1.2.6 To approve the Statement of Accounts, in accordance with Regulation 8 of the Accounts and Audit Regulations 1996.

1.3 Constitutional, Operational and Ceremonial Functions

1.3.1 To adopt and review this Constitution and determine any changes to it (other than consequential changes which may be made by the Monitoring Officer).

1.3.2 To determine the scheme of payment of allowances to Councillors.

1.3.3 To make any appointments to other bodies not approved through delegated authority.

1.3.4 To make appointments to Committees, other than those covered by other delegations.

1.3.5 To appoint the Leader.

1.3.6 To appoint the Mayor and Deputy Mayor.

1.3.7 To appoint, discipline or dismiss the Chief Executive.

1.3.8 To appoint ‘proper officers’ for particular purposes including the Head of Paid Service, the Monitoring Officer and the Chief Finance Officer.

1.3.9 To confer the title of Honorary Alderman, or award the Freedom of the City.

1.3.10 To adopt the Petitions Scheme and determine any changes to it.

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1.4 Election and Parish Functions

1.4.1 To appoint an electoral registration officer.

1.4.2 To appoint a returning officer for local government elections.

1.4.3 To determine functions in relation to parishes and Parish Councils.

1.4.4 To conduct reviews of parishing arrangements, including dissolving small Parish Councils, making orders for (or dissolving or separating) groups of parishes or creating parishes, or changing the name of a parish.

1.4.5 To divide constituencies and electoral divisions into polling districts.

1.4.6 To pay expenses properly incurred by electoral registration officers.

1.4.7 To fill electoral vacancies in the event of there being insufficient nominations.

1.4.8 To determine whether to submit an application to the Secretary of State for a pilot electoral scheme for local elections.

1.4.9 To determine any proposals to change the name of the Council.

1.5 Delegations to Officers

1.5.1 The Chief Executive is authorised to undertake functions in respect of holding elections, to assign officers in relation to requisitions of the electoral registration officer and to appoint deputy electoral registration officers.

1.5.2 The Chief Executive is required to provide assistance at European Parliamentary elections.

1.5.3 The Chief Executive is authorised to:

(a) declare a vacancy in office in certain cases, (b) give public notice of a casual vacancy (c) make temporary appointments to Parish Councils

1.5.4 The Chief Executive is authorised to make payments or provide other benefits, in consultation with the Cabinet, and either the Scrutiny Committees / Commissions or Council (as appropriate), in cases of maladministration.

1.5.5 The Solicitor to the Council is authorised to determine fees and conditions for the supply of copies of, or extracts from, electoral documents.

1.5.6 The Solicitor to the Council is authorised to make appointments to partnerships and outside organisations where they have been agreed in accordance with the Council’s approved procedure set out at Part 4 of this Constitution.

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Appendix 2 Peterborough City Council’s Constitution Part 3 Delegations

Functions of the Cabinet

3.2.1 To take collective responsibility for the delivery of all strategic Executive functions within the Council’s Major Policy and Budget Framework and lead the Council’s overall improvement programmes to deliver excellent services.

3.2.2 To promote the Council’s role as community leader, giving a ‘voice’ to the community in its external relations at local, regional and international level, and fostering good working relationships with the Council's partner organisations, Parish Councils and the relevant authorities for Police, Fire, Probation and Magistrates’ Courts Services.

3.2.3 To take a leading role in promoting the economic, environmental and social wellbeing of the area.

3.2.4 To promote the Council’s corporate and key strategies and Peterborough’s Community Strategy and approve strategies and cross-cutting programmes not included within the Council’s major policy and budget framework.

3.2.5 To review and recommend to Council changes to the Council’s Constitution, protocols and procedure rules.

3.2.6 To lead the delivery of Business Transformation within the Council.

3.2.7 To be responsible for the Council’s overall budget and determine action required to ensure that the overall budget remains within the total cash limit.

3.2.8 To determine any conflicts of opinion or decision which may arise between two or more Cabinet Members exercising delegated executive functions.

3.2.9 To commission reviews by and determine any changes of policy proposed by the Scrutiny Committees and Commissions making recommendations to Council about proposed changes to the Council’s major policy and budget framework.

3.2.10 To determine responses to (and/or make recommendation to the Council, as appropriate) reports from the Monitoring Officer, external inspections and the Local Government Ombudsman.

3.2.11 To scrutinise auditors’ reports and letters, to consider reports from the Council’s external auditor and internal auditor, where appropriate, and determine appropriate responses.

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3.3 Individual Cabinet Members

3.3.1 The Leader has allocated a “portfolio” to each Cabinet Member and delegated to each “Portfolio Holder” responsibility for the discharge of functions set out below.

3.3.2 All Cabinet Members have the following delegations in relation to their portfolios and the service areas for which they are responsible, as set out in the table below.

3.3.3 To exercise the Executive powers and duties of the Council for strategic development, policy direction, partnership working, key decisions, programme and performance management, in accordance with the Council’s procedure rules, for their portfolio areas

3.3.4 To be responsible for ensuring the successful delivery of business transformation in relation to their portfolio areas

3.3.5 To request the relevant Scrutiny Committee and/or Commission to review changes to policy and strategy within these service areas.

3.3.6 To be responsible for budget planning, monitoring and expenditure/savings over £500,000 in these service areas with Executive Directors and the Executive Director- Strategic Resources, ensuring that it remains within the cash limit, reporting any issues which cannot be resolved within the service budget to the Leader of the Council.

3.3.7 To act as the Council’s lead spokesperson, representative on strategic bodies and Member Champion for these service areas and to respond to relevant consultations by Central Government and other agencies.

3.3.8 To make decisions on actions relating to contracts including:

(a) Awarding, assigning and terminating contracts over £500k; (b) Waiving or granting exemptions to Contract Regulations where contracts are over £500k

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Lead Cabinet Member Portfolio

Leader and Cabinet Member for a) Determination of the Council’s scheme of delegation Growth, Strategic Planning, of Executive functions, and any financial thresholds Housing, Economic within it above which the potential decision-maker Development and Business must refer the matter up for determination (eg from Engagement officer to member, and from Cabinet Member to Cabinet).

b) Appoint Cabinet Members, determine their remits and monitor their performance, and Chair Cabinet meetings.

c) Determine and ensure the publication of the Notice of Intention to Take Key Decisions.

d) Lead in providing political leadership for the Council, and develop and implement the Administration’s policy programme.

e) Co-ordinate the Council’s overall strategic direction, programme and performance management.

f) Advise relevant Executive Director or Chief Executive about the filling of vacancies on the establishment via an external advertisement between Scale 9 and Head of Service level.

g) Portfolio areas:

a) Strategic Planning Authority including minerals and waste (this applies to policy formulation and development)

b) Planning (Development Control), Highways and Transport, including car parking

c) Building Act 1984

d) Strategic Housing & Affordable Housing

e) Homelessness, housing options and supporting people

f) The City Council’s Economic Development and Regeneration

g) Infrastructure development, Strategic Transport and Local Transport Plan

h) The City Council’s Growth Strategy

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Lead Cabinet Member Portfolio

i) Environmental protection and trading standards including functions undertaken as the Weights and Measures authority.

j) Approve Food Law Enforcement & Health & Safety Law Enforcement Plan (Council 14 October 2009).

k) Flood risk management and planning.

l) Traveller sites

m) Strategic policies linked to open space management including trees and biodiversity.

n) Senior Management Arrangements.

h) Attend regional and sub-regional partnership meetings across a range of Council activities and represent the Council on the major Peterborough based strategic partnerships and provide regular update to Cabinet on the effectiveness of these partnership arrangements.

i) Determine disputed appointments to external organisations and review the list of organisations to which appointments are made in accordance with Section 6 of the Council’s Delegations Document.

j) Responsibility for Emergency Planning and resilience issues.

k) Lead member for attracting national, regional and European funding to aid economic prosperity and regeneration into the City.

l) Lead member for business engagement and development

m) Tourism

n) City Centre Management (including CCTV, fairs and markets)

o) Council representative at national, regional and local forums to promote the city as a centre for business growth.

p) International links

Cabinet Advisor to the Leader Advice and support to the Leader as Lead member for (Business Engagement, business engagement and development in the following Tourism and International areas of his portfolio:

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Lead Cabinet Member Portfolio Links) a) Ambassadorial role to attract business development & inward investment.

b) Champion creation of jobs & small business incubation.

c) Encourage & support entrepreneurship, enterprise & innovation in the city.

d) Tourism.

e) City Centre management (including CCTV, fairs and markets).

f) Council representative at national, regional and local forum to promote the City as centre for business growth.

g) International Links.

Cabinet Advisor to the Leader Advise and support to the Leader in the following areas (Planning and Housing) of his portfolio:-

a) Planning (Development Control), Highways and Transport, including car parking

b) Building Act 1984

c) Homelessness, housing options and supporting people

d) Environmental protection and trading standards including functions undertaken as the Weights and Measures authority.

e) Approval of Food Law Enforcement & Health & Safety Law Enforcement Plan (Council 14 October 2009).

f) Flood risk management and planning.

g) Traveller sites

h) Strategic policies linked to open space management including trees and biodiversity.

Cabinet Member for a) Responsibility for the Council’s aspirations to become Environment Capital and Environment Capital by:

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Lead Cabinet Member Portfolio Neighbourhoods. (i) overseeing policy alignment across service areas to promote environmental

considerations.

(ii) establishing positive work relationships with environmentally themed organisations and driving the Sustainable Community Strategy objective, of creating the country’s Environment Capital.

(iii) promoting nationally, regionally and locally the City’s Environmental aspiration in the media by developing a coherent public relations strategy.

b) Responsible for neighbourhood support including strategic long-term problem solving and operational community issues.

Cabinet Member for Culture, a) Responsibility for the Council’s functions in relation to Recreation & Waste Peterborough Museum, working with, and overseeing Management the work of Vivacity.

b) Culture and Recreation (including sports and leisure).

c) Libraries and Archives.

d) Arts and Museums.

e) Cemeteries and Crematoria

f) Registrar and Coroner’s Service

g) Strategic waste management, including refuse collection, recycling and disposal.

h) Street cleaning, public conveniences and graffiti.

i) Building and grounds maintenance

j) Maintenance of green and open spaces

k) Overseeing the work of Enterprise Peterborough, Vivacity and Viridor in respect of items above.

Cabinet Advisor to the Cabinet Advise and support to the Cabinet Member in the Member for Culture, Recreation following areas of his portfolio: and Waste Management (Culture and Recreation) a. Responsibility for the Council’s functions in relation to Peterborough Museum, working with, and overseeing the work of Vivacity.

b. Culture and Recreation (including sports and leisure).

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Lead Cabinet Member Portfolio

c. Libraries and Archives.

d. Arts and Museums.

Cabinet Member for Education, a) In conjunction with the Lead Member for Children’s Skills & University Services to deliver the education functions of the authority, as set out in s18(2) of the Children Act 2004

b) To deliver the functions, powers and duties for which the Council is responsible as the Local Education Authority, in consultation with the Lead Member for Children’s Services, including, but not limited to school improvement and educational excellence.

c) Property maintenance and asset management (excluding disposal).

d) Standing Advisory Committee on Religious Education, School Organisation Committee and Inspection Advisory Group (including appointment of Councillors, following consultation with political groups, with any disputes to be resolved by Council).

e) Higher Education/University Provision.

f) Functions of planning and commissioning in relation to the statutory responsibilities for Learning and Skills for post 16 and for 16-25 year old learners with learning difficulties or disabilities.

g) Appointment of Council representatives to school governing bodies in accordance with agreed democratic arrangements and consultation with recognised Political Group Secretaries where the number of nominations exceeds the vacancies.

h) Promoting the educational attainment of Looked After Children

Cabinet Member for Children’s To act as the Lead Member for Children’s Services with Services political responsibility for the leadership, strategy and effectiveness of Children’s Services, and to discharge the education and children’s services functions of the authority, as set out in s18(2) of the Children Act 2004, including, but not limited to:

a) Social care services for children, including all matters specifically provided by the Local Authorities (Social Services) Act 1970, personal social services and care in the community, together with the responsibilities under associated and ancillary legislation.

b) Responsibility for Councils functions under section 7

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Lead Cabinet Member Portfolio (4) and (5) of the NHS and Local Authorities Partnership Bodies Regulations 2000 in relation to joint commissioning and pooled funding in relation to social care for children.

c) Lead, promote and create opportunities for co- operation with local partners, for example health, police, schools, housing services, early years, youth justice, probation, higher and further education, and employers, to improve the wellbeing of children and young people.

d) Services for Looked After Children

e) Youth Services, community education and careers services.

f) Youth offending services.

g) Children’s Play Service.

Cabinet Member for a) Strategic Resources and Corporate Management Resources (excluding Human Resources).

b) Financial Strategy and Resources Planning.

c) Annual Budget preparation.

d) Annual Accounts.

e) Internal and external Audit Arrangements.

f) Capital Programme.

g) Investment, Borrowing, Leasing and Treasury Management.

h) Funding for individuals, voluntary and not-for-profit organisations/individuals.

i) Council Tax and Benefits Administration.

j) Procurement.

k) Asset Management and property services - Any property transactions over £250,000 will be taken in consultation with the Leader of the Council.

l) Insurance.

m) Discretionary Rate Relief.

n) Ensuring strategic development and delivery of the business transformation programme

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Lead Cabinet Member Portfolio

o) Strategic Commissioning

p) Information Communication Technology

q) Write off debts in excess of £10,000 deemed to be irrecoverable.

r) Monitor Council’s overall budgetary position and:

(i) discuss, negotiate where necessary and help problem solve any issues concerning budgets for particular service areas with the Cabinet Member responsible for that budget;

(ii) through regular budget scrutiny, anticipate future pressures;

(iii) make recommendations for Cabinet to determine in respect of all budgetary control issues;

(iv) keep the Cabinet advised of budget deficits or surpluses;

(v) determine applications for supplementary estimates, virements or allocation of the corporate contingency, within the limits set by Council for determination by the Executive.

s) Responsible for overseeing the work of SERCO as follows:-

- shared transactional services

- property services

- corporate procurement

- business support

- business transformation

- Peterborough direct

t) Legal services and governance.

Cabinet member for Adult a) Providing political leadership for all matters relating to Social Care adult social care, health improvement and reducing health inequalities in the city.

b) Responsibility for all adult social care functions of the Council, including all matters specifically provided by the Local Authorities (Social Services) Act 1970, personal social services and care in the community, together with the responsibilities under associated Peterborough City Council’s submission on Council Size to the LGBCE Page 27

Lead Cabinet Member Portfolio and ancillary legislation.

c) Responsibility for the Council’s functions under section 7(4) and (5) of the NHS and Local Authorities Partnership Bodies Regulations 2000 in relation to joint commissioning and pooled funding under the NHS Act 2006, including acting as a member of key bodies, and agreeing social services related partnership matters.

d) Council’s lead spokesperson for all matters relating to the commissioning and provision of health services by the NHS for Peterborough

e) Lead representative on strategic bodies for Adult Social Care and Health including the Health and Wellbeing Board and any other joint boards that may be established.

f) Responsibility for negotiating and recommending entering into agreements with NHS trusts for the provision of integrated commissioning or delivery of social care and health services.

Cabinet Member for Community a) Community Cohesion. Cohesion, Safety and Public Health b) Community Safety.

c) Drugs prevention.

d) Human Resources Strategy, employee budgets and Trade Union Resources (consulting Employment Committee, where appropriate).

e) Health and Safety.

f) Lead the Council’s engagement with the Greater Peterborough Partnership.

g) Equality & Diversity

h) Responsibility of all Public Health functions of the Council, including all matters specifically provided by the Health and Social Care Act 2012 and related legislation.

i) Responsibility for leading and developing the Council’s internal and external communications and marketing strategy by:-

i. Leading the development of an external communications strategy for the council.

ii. Leading the development of an internal

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Lead Cabinet Member Portfolio communications strategy for the Council.

iii. Establishing positive working relationships with media organisations locally and nationally.

iv. Leading the development of targeted marketing campaigns aligned with the objectives of the Council.

v. Enhancing the reputation of the Council locally and nationally.

vi. Leading the work with Opportunity Peterborough and other stakeholders in marketing and promoting the city.

Cabinet Advisor to the Cabinet Advise and support to the Cabinet Member the following Member for Community areas of her portfolio:- Cohesion, Safety and Public Health (Community Cohesion a) Community Cohesion and Safety) b) Community Safety

c) Drugs prevention.

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Appendix 3

Peterborough City Council Constitution Part 3 Section 4 – Overview and Scrutiny Functions

4.1 Creating Opportunities and Tackling Inequalities Scrutiny Committee

1. To review and scrutinise the delivery of the Sustainable Community Strategy priority of creating opportunities, tackling inequalities. This will include reviewing and scrutinising the performance of other public bodies in their activities and performance in the delivery of the Single Delivery Plan.

2. Hold the Executive to account for the discharge of functions in the following ways:

• by exercising the right to call-in, for reconsideration, decisions made but not yet implemented by the Executive or key

61 decisions which have been delegated to an officer. • by scrutinising Key Decisions which the Executive is planning to take, as set out in the Forward Plan • by scrutinising Executive decisions after they have been implemented, as part of a wider policy review.

3. To review and scrutinise the planning, decisions, policy development, service provision and performance relating to the following service areas:

• Adult Learning and Skills • Children’s Services • Education • Safeguarding Children 4. To assist and advise the Council and the Executive in the development of its budget and policy framework by in-depth analysis of policy issues in relation to the terms of reference of the committee.

5. Make recommendations to the Executive and/or Council arising from overview and scrutiny activity.

6. Establish ad-hoc Task and Finish Groups to investigate specific topics on a time-limited basis.

7. To consider any appeals from petition organisers who are not satisfied with the outcome of the Council’s consideration of their petition.

Peterborough City Council’s submission on Council Size to the LGBCE Page 31

4.2 Strong and Supportive Communities Scrutiny Committee

1. To review and scrutinise the delivery of the Sustainable Community Strategy priority of creating strong and supportive communities. This will include reviewing and scrutinising the performance of other public bodies in their activities and performance in the delivery of the Single Delivery Plan.

2. Hold the Executive to account for the discharge of functions in the following ways:

• by exercising the right to call-in, for reconsideration, decisions made but not yet implemented by the Executive or key decisions which have been delegated to an officer. • by scrutinising Key Decisions which the Executive is planning to take, as set out in the Forward Plan • by scrutinising Executive decisions after they have been implemented, as part of a wider policy review.

3. To review and scrutinise the planning, decisions, policy development, service provision and performance relating to the following service areas:

• Cohesion 62 • Cultural Services • Neighbourhood Services • City Centre

4. To assist and advise the Council and the Executive in the development of its budget and policy framework by in-depth analysis of policy issues in relation to the terms of reference of the committee.

5. Make recommendations to the Executive and/or Council arising from overview and scrutiny activity.

6. Establish ad-hoc Task and Finish Groups to investigate specific topics on behalf of the Committee on a time-limited basis.

7. To undertake all of the Council’s statutory functions in accordance with Sections 19 & 20 and associated regulations of the Police and Justice Act 2006, relating to scrutiny of crime and disorder matters, including acting as the Council’s crime and disorder committee.

8. To consider any appeals from petition organisers who are not satisfied with the outcome of the Council’s consideration of their petition.

Peterborough City Council’s submission on Council Size to the LGBCE Page 32

4.3 Sustainable Growth and Environment Capital Scrutiny Committee

1. To review and scrutinise the delivery of the Sustainable Community Strategy priorities of truly sustainable growth and of creating the UK’s environmental capital.

To review and scrutinise the delivery of the underpinning Sustainable Community Strategy theme of value for money. This will include reviewing and scrutinising the performance of other public bodies in their activities and performance in the delivery of the Single Delivery Plan.

2. Hold the Executive to account for the discharge of functions in the following ways:

• by exercising the right to call-in, for reconsideration, decisions made but not yet implemented by the Executive or key decisions which have been delegated to an officer. by scrutinising Key Decisions which the Executive is planning to take,

63 as set out in the Forward Plan • by scrutinising Executive decisions after they have been implemented, as part of a wider policy review.

3. To review and scrutinise the planning, decisions, policy development, service provision and performance relating to the following service areas:

• Business Efficiency • Growth • Planning and Development • Regeneration • Strategic Resources • Environment, Transport & Engineering • Waste Strategy & Management 4. To exercise the powers of overview and scrutiny with regard to the Council’s corporate functions.

5. To receive and consider the Executive’s annual budget proposals and make recommendations.

6. To exercise the powers of overview and scrutiny with regard to over-arching policy framework documents, seeking the view of other scrutiny committees where appropriate. This will include the Corporate Plan; Sustainable Community Strategy and Single Delivery Plan.

Peterborough City Council’s submission on Council Size to the LGBCE Page 33

7. To review and scrutinise the Council’s performance in relation to budgetary management.

8. To assist and advise the Council and the Executive in the development of its budget and policy framework by in-depth analysis of policy issues in relation to the terms of reference of the committee.

9. Make recommendations to the Executive and/or Council arising from overview and scrutiny activity.

10. Establish ad-hoc Task and Finish Groups to investigate specific topics on behalf of the Committee on a time-limited basis.

11. To consider any appeals from petition organisers who are not satisfied with the outcome of the Council’s consideration of their petition.

Peterborough City Council’s submission on Council Size to the LGBCE Page 34

4.4 Scrutiny Commission for Rural Communities

1. The Commission shall comprise 7 councillors and not more than 4 non-voting co-opted councillors.

2. A member of the Cabinet shall not be appointed to the Commission.

3. The quorum shall be 4 voting councillors.

4. To discharge overview and scrutiny functions, excluding call-in, in relation to any area within the remit of the Scrutiny Committees which has potential for significant impact on the rural communities of Peterborough.

5. To scrutinise the agencies, mechanisms and processes involved in delivering services to rural communities.

6. To contribute to the development of policies, strategies and plans in relation to the delivery of services to rural areas.

65 7. To advise on and monitor crime and disorder issues in rural areas.

8. To establish time limited working groups to undertake specific enquiries.

9. To consider any appeals from petition organisers who are not satisfied with the outcome of the Council’s consideration of their petition.

Peterborough City Council’s submission on Council Size to the LGBCE Page 35

4.5 Scrutiny Commission for Health Issues

1. The Commission shall comprise 7 councillors and not more than 4 non-voting co-opted councillors.

2. A member of the Cabinet shall not be appointed to the Commission.

3. The quorum shall be 4 voting councillors.

4. To discharge overview and scrutiny functions, including call-in, in relation to any area within the remit of the Scrutiny Committees which has potential for significant impact on the health of the communities of Peterborough.

5. Hold the Executive to account for the discharge of functions in the following ways:

• Adult Social Care • Public Health • Safeguarding Adults • Scrutiny of the NHS

7. To scrutinise the agencies, mechanisms and processes involved in delivering services which have an impact on the health of communities.

8. To contribute to the development of policies, strategies and plans in relation to the delivery of health services.

9. To establish time limited working groups to undertake specific enquiries.

10. To undertake all of the Council’s statutory functions in accordance with section 244 of the National Health Service Act 2006,

Peterborough City Council’s submission on Council Size to the LGBCE Page 36

to review and scrutinise matters relating to the health service within the Council’s area and to make reports and recommendations to local NHS bodies. This will include appointing councillors, from within the councillorship of the Commission, to any joint health overview and scrutiny committees with other local authorities.

11. To consider any appeals from petition organisers who are not satisfied with the outcome of the Council’s consideration of their petition.

Peterborough City Council’s submission on Council Size to the LGBCE Page 37

Peterborough City Council’s submission on Council Size to the LGBCE Page 38

Appendix 4

The Council’s Membership and Meetings schedule for 2012/2013 and 2013/2014 are listed below:

Council body Councillors Meetings 2013/2014 Full Council 57 6 + extra as needed Cabinet Members 8 8 Cabinet Advisors 4 Scrutiny Commission for Rural Communities 7 6 Scrutiny Commission for Health Issues 7 7 Strong & Supportive Communities Scrutiny 7 7 Committee Creating Opportunities & Tackling Inequalities 7 7 Scrutiny Committee Sustainable Growth & Environmental Capital 7 6 Scrutiny Committee Audit Committee 7 7 Employment Committee 7 5

Licensing Committee 10 10 Planning & Environmental Protection Committee 10 10 (+10 provisional) Planning Review Committee 10 As required Health & Wellbeing Board 5 4 Appeal Committee 10 1 (Service Issues) Parish Liaison 1 4

Diversity Working Group 3 6 Joint Committee to Appoint Council 2 0 Representatives to Police Authority

Police & Crime Panel 2 5 Combined Fire Authority 4 4

Total Meetings 103

Note: The work of ward councillors is anticipated to increase as the Council continues in its approach to helping local communities and the Community Leadership Fund (CLF), which is set by the Council each year, is designed to help local groups for the benefit of the ward area as a whole. Individual ward councillors are responsible for the utilising the fund within their particular wards and are empowered to agree amounts within their allocated budget.

Peterborough City Council’s submission on Council Size to the LGBCE Page 39

Peterborough City Council’s submission on Council Size to the LGBCE Page 40

Appendix 5

External Organisations

Peterborough City Council’s Constitution Part 3 Section 5 – Appointments to External Organisations

5.1 Introduction

5.1.1 The Council has partnership links with many external organisations, dealt with in the Constitution as follows:

(a) Partnerships Council representatives participate in joint arrangements in which the Council is one partner. (b) Appointments to external Council representatives are appointed to organisations organisations wholly external to the Council. (c) Commercial partnerships Contractual relationships with a partner undertaking work for the Council.

5.1.2 These links may be statutory or discretionary. For example, the (statutory) constitution of Internal Drainage Boards requires that some Board councillors be appointed by the Council. Discretionary external appointments may arise by invitation to the Council or by the Council's own initiative. The council will always assess the value of participation - will it benefit directly? If not, would participation still be beneficial to the community (whether financially or in other ways, due to council representation and endorsement)? The Council aims to maximise the benefit to be obtained from participation, both for the Council and the community.

5.2 Requirements and categories for appointing external representatives

5.2.1 In deciding whether or not the Council should make an appointment to an external organisation, one of the following criteria must be met:

(a) Is the appointment a statutory requirement? (b) Is the proposed involvement consistent with the corporate strategy? (c) Does the proposed involvement add value to the Council's activities?

5.2.2 Each external organisation to which the Council makes an appointment, and partnership in which it participates, will be placed into one of the following categories:

(a) Key partnerships - defined by the Council's partnership framework. (b) Strategic and executive - participation contributes to the Council's strategic functions, priorities and community leadership role and/or assists the Council in fulfilling its executive responsibilities. (c) Community engagement - Not necessary to fulfil strategic or executive function but still beneficial in terms of leading, engaging and supporting the community. District-wide role. (d) Local engagement - Community engagement focussed at ward level.

5.3 Procedure for making external appointments

5.3.1 The determination of appointments to external organisations is legally a 'local choice' function which can be exercised by Council, a Committee, the Executive or a combination of these. To provide for transport and speedy appointments at the beginning of each municipal year, the Council’s external and partnership Peterborough City Council’s submission on Council Size to the LGBCE Page 41

appointments will be determined by the Executive following the process below (which does not apply to officer participation). 5.3.2 All appointments are subject to annual change unless otherwise stated in the constitution of the external organisation. Each (including in-year replacements) runs for the municipal year, ending at the next Annual Council Meeting.

5.3.3 Where participation by a category of person is specified (such as 'all the ward councillors' or 'the relevant cabinet member'), then these appointments will be automatic by virtue of office. The relevant Cabinet Member(s) will be determined by the Leader, if not readily apparent.

5.3.4 Other external appointments will be made following this procedure:

(a) As soon as possible after the local elections each year (or by early May in a year without elections), the Solicitor to the Council convenes discussion between the political groups operating on the Council. Where possible, they will agree informally the allocation of seats upon external organisations and partnerships taking into account the principles contained in this procedure. As a general rule, elected councillors will fill all formal appointments available, but it is recognised that non-Member involvement at local level can be a useful way of promoting community engagement provided that good links with, and feedback from, such representatives, are maintained. (b) For all seats in the key partnerships category (namely GPP and the six key partnerships), the Executive seats required by the partnership agreement will be filled automatically by the relevant cabinet member. Where the relevant person is not readily identifiable, the Leader will determine which councillors are appointed to fill the required number of seats. The non-Executive seats required by the partnership agreement will be totalled across these seven key partnerships and then allocated proportionally to the Council's various political groups using this appointments procedure. (c) For all seats in the strategic and executive category , the presumption will be that the Executive allocates them to the political Administration except where:

(i) the external organisation's constitution/partnership agreement states otherwise; (ii) in the case of the Local Government Association, where wider representation is usual; (iii) the Executive decides otherwise.

(d) For seats in the community engagement category, excluding any allocated automatically by virtue of office, the total number of seats available across all organisations in the category will be calculated. Seats will then be allocated equitably amongst the Council's declared political groups, as far as is reasonably practicable reflecting the political balance of the Council. The final allocation does not have to be exactly proportional, provided that distribution is equitable. (e) Seats in the local engagement category , excluding any allocated automatically by virtue of office, will be allocated having regard to the political composition of the ward(s) most closely affected. The expectation is that local candidates will be considered ahead of other nominees for representation. (f) Where an appointment includes an option as to the allocation of votes (for example, at the Local Government Association assemblies), this appointments process will be used to determine vote allocation as well as named representation.

Peterborough City Council’s submission on Council Size to the LGBCE Page 42

(g) all seat and vote allocations made automatically, or agreed informally through this process by the political groups, will be authorised and implemented by the Solicitor to the Council. (h) any seat or vote allocation which is disputed must be reported by the Solicitor to the Council to the Leader of the Council for determination. Seat allocations will be deemed to be disputed if:

(i) either one or more political groups disagrees with the proposed allocation; (ii) or no informal agreement is reached by the end of the second calendar week after the Annual Council Meeting (because it is essential to determine new appointments early in the municipal year, ahead of the annual conferences of the LGA and Eastern Regional Local Government Conference).

(i) When determining disputed seats and votes, the Leader should have regard to the principles at a) to e) above although they are not absolutely binding. Any decision made contrary to these principles will be accompanied by an explanation as to why. The Leader’s decision may be delegated to the Deputy Leader or the Cabinet. All such appointments are published Executive decisions, available for scrutiny.

5.3.5 If an appointment vacancy arises during the municipal year, it will be filled following the process above. The Solicitor to the Council will start the informal process as soon as possible after the vacancy arises. The views of the political groups may be sought by telephone, in writing or via a meeting. In the community engagement category, the replacement representative will usually be a nominee of the same political group as was the outgoing representative.

5.3.6 When a new appointment opportunity arises, the Leader of the Council will determine whether or not this should be accepted. His/her decision will have regard to the appointment criteria listed above. If approved, the Leader will also determine in which appointment category the appointment/participation should be listed, having regard to the descriptions above. This approval (or rejection) and categorisation will be a published Executive decision, available for scrutiny in the usual way.

5.3.7 The Leader may review the list of organisations to which appointments are made at any time, although the Council will not usually expect to change arrangements in- year unless there is a particularly strong reason for doing so. Any changes to participation will also be a published Executive decision.

5.3.8 All appointments will be listed in the Council's partnerships database.

5.4 Support for appointments to external organisations

5.4.1 Lead officer: A lead officer will be identified in the Council's partnership database for all appointments in the key partnerships and strategic and executive categories. This officer will work closely with the appointed Member(s) to provide briefings and support. In turn, representatives will brief the lead officer regularly about discussions at external meetings and any activities which the organisation is undertaking, particularly as they affect the Council.

5.4.2 City Councillors appointed by non-Council routes : The Council will take advantage of any appointments of its Councillors to national and regional bodies within the strategic and executive category, by means other than direct Council appointment. This may be, for example, via regional appointments from a pool of

Peterborough City Council’s submission on Council Size to the LGBCE Page 43

Councillors to ensure politically balanced representation. These appointments will be recorded in the Council's partnership database, and a lead officer will be allocated to brief/support, and be briefed by, the representative.

5.4.3 Briefings: For organisations and partnerships in the community and local engagements categories , a lead officer will not be allocated unless the Director and/or relevant Cabinet Member for the service area deem that this will be beneficial. However, the representative may still seek support and briefings from Council officers.

5.4.4 Induction: Partner/external organisations are expected to provide an induction into their affairs for newly appointed Council representatives. In the case of key partnership and strategic and executive appointments, it is the lead officer’s responsibility to ensure that an induction is arranged.

5.5 Councillors' role in external and partnership appointments

5.5.1 Councillors fulfilling external and partnership appointments (and non-councillors fulfilling that role in the place of an elected member) are, in general, expected to see themselves as upholding the Council's interests. Their role includes:

(a) representing and reporting the Council's interests and activities to the organisation; (b) feeding back to the relevant officers of the Council, and the Executive or committees; (c) where the Council makes a decision which affects the organisation/partnership, contributing information from the perspective of being a member on that body; (d) monitoring how resources given or lent to the organisation/partnership by the Council are used, especially by comparison with any conditions or Service Level Agreement involved, and notifying the Council of any problems identified; (e) using their position as an elected public representative to influence and ensure that other public or charity money is spent wisely; (f) helping the organisation/partnership to understand the Council's and Community Strategy priorities, and how the organisation/partnership can best contribute to or benefit from them; (g) lending support and endorsement to the organisation's activities, in the role of community leader and spokesperson; (h) submitting an annual report to the Council of their activities within the appointment.

5.5.2 A Council representative may, depending upon the organisation's legal status, be required to act in the best interests of that organisation - for example, trustees. This can cause tensions for the representative, but need not conflict. For example, the member must always declare their personal interest in any matter decided by the Council which affects 'their' organisation, if they are present and participate in the debate and decision. Further, acting in the best interests of the organisation does not override the need to ensure that public money allocated by the Council (or any other resources of the organisation) are used with probity, wisely and in compliance with any conditions attaching to those resources.

Peterborough City Council’s submission on Council Size to the LGBCE Page 44

5.5.3 Councillors appointed as Trustees are personally responsible to the Trust as a Trustee (quite distinct from their duties as elected councillors) and are liable for any mismanagement or breaches of Trust because they are required to act in good faith and for the benefit of the Trust at all times. There are strict requirements for Trustees to administer/manage the Trust property for the benefit of the Trust (and not for any other purposes) and in accordance with the express terms of the Trust document.

5.5.4 Every external appointee is required to complete a short report at the end of the municipal year, to be submitted to the Solicitor to the Council. This is to state the extent of their attendance and involvement during the year, what has been achieved and whether continuing representation is considered worthwhile in their opinion. This information will be made available to the political groups and Leader to inform their decisions about the next year's appointments. It will also be made available to other Councillors on request.

5.5.5 All external representatives are expected to attend that organisation's meetings regularly. If they become unable to maintain this level of involvement and support, they should inform the Solicitor to the Council so that an alternative representative can be identified as soon as possible.

Peterborough City Council’s submission on Council Size to the LGBCE Page 45

Peterborough City Council’s submission on Council Size to the LGBCE Page 46

KEY PARTNERSHIPS

For all seats in the key partnerships category (namely GPP and the six key partnerships), the Executive seats required by the partnership agreement will be filled automatically by the relevant cabinet member. Where the relevant person is not readily identifiable, the Leader will determine which councillors are appointed to fill the required number of seats.

The non-Executive seats required by the partnership agreement will be totalled across these key partnerships and then allocated proportionally to the Council's various political groups using the appointments procedure.

ORGANISATION NO. OF REPS 2013/14 APPOINTMENTS GPP Executive Board 2 Exec

Community Cohesion Partnership 1 Exec 77 1 Non-Exec Safer Peterborough Partnership 1 Exec

Peterborough City Council’s submission on Council Size to the LGBCE Page 47

STRATEGIC & EXECUTIVE

For all seats in the strategic and executive category, the presumption will be that the Executive allocates them to the political Administration except where:

National

ORGANISATION NO. OF REPS 2013/14 APPOINTMENTS Local Government Association 4 78

LGA – Rural Commission 2

LGA – Urban Commission 2

Peterborough City Council’s submission on Council Size to the LGBCE Page 48

Regional

ORGANISATION NO. OF REPS 2013/14 APPOINTMENTS East of England Regulatory Services Partnership 1

Eastern Shires Purchasing Organisation (ESPO) Management Committee 2

Great Fen Project / Steering Committee 1

Greater Cambridgeshire Greater Peterborough Local Transport Body 1

79 Greater Cambridgeshire Local Nature Partnership Board 1

Regional Transport Forum 1

Local

ORGANISATION NO. OF REPS 2013/14 APPOINTMENTS Cambridgeshire and Peterborough Joint Minerals and Waste Working Group 3 Cambridgeshire and Peterborough Road Safety Forum 1

Cambridgeshire and Peterborough Waste Partnership (Recap Board) - formerly 1 Waste and Environment Forum

Cross Keys Board 2 Greater Cambridge and Greater Peterborough – Local Enterprise Partnership 1

Opportunity Peterborough Board 2

Peterborough City Council’s submission on Council Size to the LGBCE Page 49

ORGANISATION NO. OF REPS 2013/14 APPOINTMENTS Opportunity Peterborough Audit Committee 1

Pensions Committee – Cambridgeshire County Council 1

Peterborough and Stamford Hospitals NHS Foundation Trust 1 (Board of Governors)

Peterborough Culture and Leisure Trust (Vivacity) 2

Peterborough Museum Foundation 1

Standing Advisory Committee for Religious Education 3 University Board 1

Peterborough City Council’s submission on Council Size to the LGBCE Page 50

COMMUNITY ENGAGEMENT

For seats in the community engagement category, excluding any allocated automatically by virtue of office, the total number of seats available across all organisations in the category will be calculated. Seats will then be allocated equitably amongst the Council's declared political groups, as far as is reasonably practicable reflecting the political balance of the Council. The final allocation does not have to be exactly proportional, provided that distribution is equitable.

Not necessary to fulfil strategic or executive function but still beneficial in terms of leading, engaging and supporting the community: District wide-role.

ORGANISATION NO. OF REPS 2013/14 APPOINTMENTS Anglian (Northern) Regional Flood and Coastal Committee 1 (formerly the Anglian (Northern) Regional Flood Defence Committee)

Peterborough has voting rights for 2013/2014. 81 Cresset – Council of Management 1

Nene Park Trust 3

North Level Internal Drainage Board 5 Peterborough Association for the Blind 1

Peterborough Cathedral Trust 1

Peterborough Racial Equality Council 4

Peterborough City Council’s submission on Council Size to the LGBCE Page 51

ORGANISATION NO. OF REPS 2013/14 APPOINTMENTS Peterborough Workspace 3

Railworld 1

Welland and Deeping Internal Drainage Board 1

Peterborough City Council’s submission on Council Size to the LGBCE Page 52

LOCAL ENGAGEMENT

Seats in the local engagement category, excluding any allocated automatically by virtue of office, will be allocated having regard to the political composition of the ward(s) most closely affected. The expectation is that local candidates will be considered ahead of other nominees for representation.

Local engagement appointments are an opportunity for Ward Councillors and other Councillors to work closely with the communities that they represent. A limited number of the appointments are on the basis of statutory guidance, but the majority appointed following requests from local organisations

ORGANISATION NO. OF REPS 2013/14 APPOINTMENTS Charity consisting of cups etc of former 336 Field Battery RA (TA) Board of 1 Trustees 83

Dogsthorpe Landfill Local Liaison Committee 1

Eye Quarry Local Liaison Committee 2

James Bradfield Trust (Helpston) 1

Maxey Quarry Local Liaison Committee 1

Pode Hole Quarry Local Liaison Committee 2

Thornhaugh 1 Local Liaison Committee 2

Peterborough City Council’s submission on Council Size to the LGBCE Page 53

LOCAL ENGAGEMENT – COMMUNITY ASSOCIATIONS

ORGANISATION NO. OF REPS 2013/14 APPOINTMENTS Dogsthorpe 1 Rep

East 2 Trustees

1 Rep Gladstone District 1 Rep

Glinton 2 Trustees

1 Rep Italian 2 Trustees

1 Rep Longthorpe 1 Rep

Millfield 2 Trustees

1 Rep Millfield and New England Regeneration Partnership 1 Rep Newborough and Borough Fen 1 Rep

North Bretton 2 Trustees

1 Rep

Peterborough City Council’s submission on Council Size to the LGBCE Page 54

ORGANISATION NO. OF REPS 2013/14 APPOINTMENTS Northborough 1 Rep

Pakistan 1 Rep

Paston and Gunthorpe 1 Rep

Residents of Ravensthorpe 2 Reps Riverside Residents Association 2 Reps

South Bretton 1 Rep

South Grove 1 Trustee

1 Rep 85 Southfields 1 Rep

Stanground 1 Rep

Walton 2 Trustees

1 Rep Werrington 2 Trustees

1 Rep Werrington Neighbourhood Council 6 Reps Westwood and Ravensthorpe (Stafford Hall Management Committee) 3 Reps

Woodston (Belsize Community Centre) 1 Rep

LOCAL ENGAGEMENT – COMMUNITY CENTRE MANAGEMENT COMMITTEES

Peterborough City Council’s submission on Council Size to the LGBCE Page 55

Barn Youth Centre 1

Bedford Hall (Thorney CA) 1

Copeland Community Centre (Copeland Community Association) 1

Dogsthorpe Community Centre 2 Herlington Community Centre (Herlington Community Association) 1

Hodgson Community Centre (Hodgson Community Association) 1

Loxley Community Centre (Loxley Community Association) 1

Manor Farm Community Centre (Eye Community Association) 1

Matley Community Centre (The Salvation Army) 1

86 Orton Goldhay 1

Parnwell Community Centre (Parnwell Community Association) 1

Riverside Community and Sports Centre Interim Committee 1 St John’s Hall, Mayors Walk (West Town Community Association) 2 Thorney Community Centre 1

Wistow Community Centre (Orton Wistow Community Association) 1

Please note: Organisations where all Councillors of Council are appointed by virtue of office such as Cross Keys Area Forums, Police Neighbourhood Panels etc, have not been included in this list.

Peterborough City Council’s submission on Council Size to the LGBCE Page 56

Appendix 6

Attendance Summary Statistics – November 2012 to May 2013 Councillor Expected Present(% of expected) Councillor Sue Allen 10 3 (30%) Councillor Nick Arculus 12 12 (100%) Councillor Chris Ash 10 8 (80%) Councillor Graham Casey 20 19 (95%) Councillor Gr. Uff. Marco Cereste 17 14 (82%) Councillor Matthew Dalton 11 10 (91%) Councillor Julia Davidson 10 7 (70%) Councillor Sue Day 13 12 (92%) Councillor Gavin Elsey 12 7 (58%) Councillor Wayne Fitzgerald 18 18 (100%) Councillor Michael Fletcher 9 4 (44%) Councillor Lisa Forbes 11 11 (100%) Councillor Darren Fower 10 5 (50%) Councillor Judy Fox 10 10 (100%) Councillor John Fox 10 10 (100%) Councillor Janet Goodwin 12 8 (67%) Councillor Chris Harper 12 11 (92%) Councillor David Harrington 20 19 (95%) Councillor Peter Hiller 29 26 (90%) Councillor John Holdich OBE 19 18 (95%) Councillor Mohammed Jamil 12 12 (100%) Councillor Jo Johnson 12 12 (100%) Councillor Nazim Khan MBE 13 8 (62%) Councillor John Knowles 8 4 (50%) Councillor Mrs Pam Kreling 23 23 (100%) Councillor Diane Lamb 18 14 (78%) Councillor Stephen Lane 16 10 (62%) Councillor Matthew Lee 12 8 (67%) Councillor Yasmeen Maqbool 12 8 (67%) Councillor Stuart Martin 11 4 (36%) Councillor Dale McKean 12 10 (83%) Councillor Adrian Miners 12 11 (92%) Councillor Ed Murphy 11 9 (82%) Councillor Mohammed Nadeem 11 10 (91%) Councillor Gul Nawaz 14 10 (71%)

Peterborough City Council’s submission on Council Size to the LGBCE Page 57

Attendance Summary Statistics – November 2012 to May 2013 Councillor Expected Present(% of expected) Councillor Nigel North 20 15 (75%) Councillor David Over 10 8 (80%) Councillor John Peach 17 17 (100%) Councillor Brian Rush 12 11 (92%) Councillor Bella Saltmarsh 23 20 (87%) Councillor David Sanders 10 6 (60%) Councillor Nick Sandford 17 11 (65%) Councillor Sheila Scott OBE 14 10 (71%) Councillor David Seaton 11 11 (100%) Councillor Lucia Serluca 21 19 (90%) Councillor Nabil Shabbir 17 13 (76%) Councillor Asif Shaheed 6 3 (50%) Councillor Keith Sharp 10 7 (70%) Councillor John Shearman 12 10 (83%) Councillor George Simons 6 4 (67%) Councillor June Stokes 17 15 (88%) Councillor Charles W Swift OBE 15 11 (73%) Councillor Ann Sylvester 19 16 (84%) Councillor Paula Thacker MBE 18 17 (94%) Councillor Nick Thulbourn 9 9 (100%) Councillor Marion Todd 19 13 (68%) Councillor Irene Walsh 13 10 (77%)

Peterborough City Council’s submission on Council Size to the LGBCE Page 58

COUNCIL AGENDA ITEM No. 14(b)

10 JULY 2013 PUBLIC REPORT

APPROVAL OF THE UPDATED CHILDREN IN CARE PLEDGE

R E C O M M E N D A T I O N S FROM : Executive Director of Children’s Services

That Council: That Full Council approve the amended Children in Care Pledge

1. PURPOSE AND REASON FOR REPORT

1.1 To present the updated Children in Care Pledge to Full Council for approval subsequent to full endorsement from the Corporate Parenting Panel.

2. BACKGROUND (& CONSULTATION)

2.1 Care Matters: Transforming the lives of children and young people in care: was published in 2007 and introduced the expectation that Local Authorities would set out their ‘Pledge’ to children in care. The purpose of the pledge was to set out the services and support children in care should expect to receive.

2.2 In October 2010 the Full Council signed off the Pledge that Peterborough made to its Children in Care and so the Pledge has been in place since then. It was based on extensive work undertaken by Elected Members, Young People, Foster Carers and Officers. The original promise was based on the legislation that was in place at the time.

2.3 The promise was reviewed by the Children in Care Council over the summer of 2012 and approved by the Corporate Parenting Panel in September 2012. The agreed pledge has not yet been presented to Full Council.

3. IMPLICATIONS

3.1 All members and staff of Children’s Services are responsible for ensuring that they deliver on the promises set out in the Pledge and to ensure the health, wellbeing and safety of all children in care.

3.2 The Pledge will be monitored by the Corporate Parenting Panel and the Children in Care Council.

3.3 In addition when Ofsted conduct regulatory activity and inspections of services for Looked After Children, they will have an expectation that there will be a Pledge in place and that the impact of the Pledge in improving outcomes for children, is regularly monitored.

4. BACKGROUND DOCUMENTS

Used to prepare this report, in accordance with the Local Government (Access to Information) Act 1985)

4.1 Appendix – Children in Care Pledge

89 This page is intentionally left blank

90 Promises to our Children in C a r e

Peterborough City Council is committed to our children in care and will always have high expectations of what children in care can do and what they can achieve. The council is committed to supporting children in care to achieve their full potential and therefore we have listened carefully to the views of our children in care to develop our pledge.

Peterborough City Council promises the children that we take into our care that we will…

help encourage you to be healthy give you written information about where you are going to live before you make sure you have health checks meet new carers make sure your carer supports you to avoid moving you to different attend health checks placements make sure you are brought up in a keep brothers and sisters together if supportive and safe environment possible make sure you are placed in safe and allow you to stay in touch with carers secure homes where you feel at home after 18 years old make sure you are treated equally, as make sure you are able to have regular one of the family contact with relatives, if appropriate.

support you to have a good education and recognise your hard work

91 Promises to our Children in C a r e

have events to celebrate your give you information on how to get an achievements independent visitor

make sure you are treated at school give you information on how to make a like any other pupil complaint or compliment

involve you in writing your education make sure you have contact details for plan your social worker and reviewing ofﬁcer

support you to learn and achieve your involve you in your care plan full potential make sure someone explains to you make sure meetings do not take place why you are in care during school time help you to run the Children in Care make sure you have access to a Council so everyone has a chance to computer and other equipment you have their say need support you to stay in care until you are support you into college and education at least 18 years old

support you to spend at least two help you to get skills so you can care hours a week taking part in activities for yourselves when you are older you enjoy make sure you have a bank account give you information about how to get an advocate support you to follow your religion We will listen to you and your wishes.

COUNCIL AGENDA ITEM No. 14(c)

10 JULY 2013 PUBLIC REPORT

GOVERNANCE UPDATE

R E C O M M E N D A T I O N S FROM : Kim Sawyer – Monitoring Officer

The Council is asked to:

(1) Note the appointment of Councillor John Holdich as Deputy Leader of the Council;

(2) Appoint Councillor Walsh to the Health & Wellbeing Board as an additional member to the Board; and

(3) Agree that the post of Head of Governance be designated as the Authority’s scrutiny officer under section 9FB of the Local Government Act 2000.

1. PURPOSE AND REASON FOR REPORT

1.1 Certain Council functions cannot be delegated to the Monitoring Officer and therefore Council is asked to approve the various governance functions set out in this report.

2. BACKGROUND

Appointment of Deputy Leader 2.1 Under the Council’s constitution the Leader is responsible for appointing members to the Cabinet. This must now include the appointment of a deputy leader.

2.2 The Leader of the Council, Councillor Cereste has appointed Councillor John Holdich as deputy leader of the Council and asks that Council note the appointment.

2.3 The Monitoring Officer will amend the Constitution to reflect this appointment

Appointment to the Health & Wellbeing Board 2.4 At its meeting of 6 June 2013 the Health & Wellbeing Board agreed to recommend to Council the appointment of Councillor Walsh as an additional member of the Board. The Council is asked to agree this appointment.

2.5 Under the Local Authority (Public Health, Health and Wellbeing Boards and Health Scrutiny) Regulations 2013, the usual political balance and nomination rules are disapplied for the Board. It is therefore for the Council to appoint Members (and officers) to the Board as it considers appropriate.

2.6 The Health and Wellbeing Board recommends the appointment of Councillor Walsh following the assignment of the public health function to her role as Cabinet member.

93 Statutory scrutiny officer 2.7 The Council is required to designate one of its officers as the Council’s scrutiny officer. An aspect of this designation is that this may not be an officer who is the authority’s monitoring officer.

2.8 The post of Head of Legal Services was previously designated as the scrutiny officer. As a result of being appointed monitoring officer, this officer can no longer be the scrutiny officer and therefore it is recommended that the Head of Governance be designated as the statutory scrutiny officer.

2.9 The duty of the scrutiny officer is to promote and support the authority's scrutiny committee and its members and to provide guidance to other members, the executive and officers of the authority on the functions of the scrutiny committees.

2.10 The Head of Governance is the manager responsible for directly managing the officer support functions to the Councils’ scrutiny Committees.

3. IMPLICATIONS

3.1 The effect of the legislation is contained within the contents of the report.

4. BACKGROUND DOCUMENTS

4.1 There are no background documents not otherwise published available for inspection.

COUNCIL AGENDA ITEM No. 14(d)

10 JULY 2013 PUBLIC REPORT

TEMPORARY APPOINTMENT OF PARISH COUNCILLORS TO MARHOLM PARISH COUNCIL

R E C O M M E N D A T I O N S FROM : Kim Sawyer – Monitoring Officer

That:

The Monitoring Officer be authorised to make an Order under Section 91 of the Local Government Act 1972 to appoint one Councillor of Peterborough City Council to Marholm Parish Council on an interim basis until a sufficient number of elected parish councillors have taken up office.

1. PURPOSE AND REASON FOR REPORT

1.1 To seek approval for the temporary appointment of one Councillor to Marholm Parish Council to enable the work of the Parish Council to continue until other councillors are elected to take up office.

2. BACKGROUND

2.1 The minimum number of councillors permitted to enable the Council to be quorate is a third of its Members or three, whichever is the higher.

2.2 Three councillors have recently resigned from Marholm Parish Council. This leaves the Parish Council with only 2 councillors, meaning that the Parish Council is inquorate and cannot exercise any of its functions.

2.3 As the relevant principal council, however, this Authority has a statutory power to take action in such cases. It can make an Order to appoint persons to fill some of the vacancies on the Parish Council as is appropriate until such time as new Parish Councillors are elected and take up office.

2.4 It is, therefore, recommended that the Council makes the necessary Order to appoint one of its Councillors to Marholm Parish Council to act so long as is necessary until an election can be held.

2.5 The common practice in this situation is that the temporary appointments are offered first to those Members of this Council whose ward is geographically the most aligned with the boundaries of the Parish.

2.6 For speed and administrative ease, it is requested that the arrangements are delegated to the Monitoring Officer, including the appointment of the Councillor.

3. IMPLICATIONS

3.1 Legal

95 3.1.1 Section 91 of the Local Government Act 1972 - Temporary Appointment of Members of Parish and Community Councils - states:

(1) Where there are so many vacancies in the office of parish or community councillor that the parish or community council are unable to act, the district council may by order appoint persons to fill all or any of the vacancies until other councillors are elected and take up office.

3.2 Financial and other

3.2.1 There are likely to be negligible cost implications, being travel costs only, which are governed by the distance that the temporary member would have to travel from home and be only for the period of the temporary appointment.

4. BACKGROUND DOCUMENTS

4.1 There are no background documents not otherwise published available for inspection.