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Board of Trustees of State Institutions of Higher Learning BOARD OF TRUSTEES OF STATE INSTITUTIONS OF HIGHER LEARNING Final Board Book January 16-17, 2008 AGENDA BOARD OF TRUSTEES OF STATE INSTITUTIONS OF HIGHER LEARNING EDUCATION AND RESEARCH CENTER UNIVERSITIES CENTER 3825 RIDGEWOOD ROAD JACKSON, MISSISSIPPI January 16-17, 2008 Wednesday, January 16, 2008 A. Committee Meetings: ● 1:30 p.m. - Educational Policies & Programs – Dr. Bettye Neely, Chair ● 3:00 p.m. - Real Estate & Facilities – Mr. Scott Ross, Chair ● 3:30 p.m. – Strategic Planning Committee – Mr. Thomas Colbert, Chair Thursday, January 17, 2008 _____________________________________________________________________________________________ A. 8:30 a.m. – Call to Order B. Prayer – Ms. Robin Robinson C. Approval of Minutes ♦November 14, 2007 Regular Board of Trustees Meeting D. Special Recognition ♦ Dr. Wayne Stonecypher, Executive Director, Community and Junior Colleges ♦ Dr. Malvin Williams, Interim President, Alcorn State University E. Consent Agenda – Dr. Stacy Davidson F. Educational Policies & Programs – Dr. Bettye Henderson Neely G. Gulf Coast Committee Update – Ms. Amy Whitten H. Legal – Ms. Amy Whitten I. Budget, Finance & Audit – Mr. Aubrey Patterson J. Real Estate & Facilities – Mr. Scott Ross K. Governance – Dr. D. E. Magee L. Administration/Policy - Dr. Thomas C. Meredith M. Commissioner’s Report - Dr. Thomas C. Meredith ♦ 2007 Best Practices Award Winners N. Additional Agenda Items if Necessary O. Reconsideration P. Other Business/Announcements Q. Executive Session if Determined Necessary R. Adjournment BOARD OF TRUSTEES OF STATE INSTITUTIONS OF HIGHER LEARNING JANUARY 17, 2008 TABLE OF CONTENTS I. APPROVAL OF THE MINUTES 1. November 14, 2007 Regular Board of Trustees Meeting..................................................................1 II. *CONSENT ITEMS A. EDUCATIONAL POLICIES AND PROGRAMS 1. System Administration – Approval of Degrees Conferred in December 2007.................41 2. System Administration – Approval of Degrees to be Conferred in February 2008..........41 B. BUDGET, FINANCE AND AUDIT Approval of Contracts 1. UMMC – Contract Extension for Medical Transcription Services with MedQuist, Inc...42 2. UMMC – Contract Amendment for Additional Space with Jackson Medical Mall Foundation ....................................................................................................................42 3. UMMC – Contract for Billing Services with National Billing Associates .......................42 4. System Administration – JSU Educational Building Corporation to Enter into Bond Swap (Information Item) .....................................................................................43 C. REAL ESTATE AND FACILITIES Approval of Initiation of Projects/Appointment of Professionals 1. JSU – GS 103-247, J. Y. Woodard Building Renovation.................................................43 2. JSU – GS 103-248, Dining Hall Renovation ....................................................................43 3. MSU – IHL 213-137, Horse Park Site..............................................................................43 4. MUW – GS 104-161, Cromwell Electrical & Mechanical ...............................................44 5. USM – IHL 214-013, Entertainment Industry Facility, Gulf Park Campus .....................44 Approval of Award of Contract 6. UMMC – IHL 209-506, Emergency Fuel Center.............................................................44 Approval of Budget Increases/Change of Scopes 7. JSU – GS 103-231, E-City Center Project........................................................................44 8. UM – IHL 207-295, Comprehensive Master Plan............................................................45 9. USM – IHL 208-268, Data Center Upgrade.....................................................................45 Approval of Other Real Estate and Facilities Requests 10. MSU – Lease Agreement..................................................................................................45 i D. PERSONNEL Approval of Personnel Requests 1. Employment (ASU, UM, UMMC & USM) .....................................................................47 2. Change of Status of Personnel (UM & UMMC) ............................................................47 3. Emeritus Status (UMMC).................................................................................................48 *Without objection, these items will not be discussed (unless there are questions) and will stand approved as presented. III. APPROVAL & INFORMATION ITEMS A. EDUCATIONAL POLICIES & PROGRAMS 1. System Administration – Approval of New Academic Unit.............................................49 2. System Administration – Online Degree Programs (Information Item) ...........................49 3. System Administration – Modification to Existing Academic Unit (Information Item) ..50 4. System Administration – Institutes and Centers (Information Item) ................................50 B. LEGAL 1. UM – Approval to Settle A Workers’ Compensation Case ..............................................50 2. MSU – Approval of Contract for Legal Services with David Ware & Associates, L.L.C. ...........................................................................................50 3. MUW – Approval of Interlocal Cooperation Agreement with the City of Columbus......50 4. System Administration – Report of Payments to Outside Counsel (Information Item)....55 5. System Administration – Discussion of Termination of Contract for Legal Services Between DLA Piper U. S. and MSU.............................................................................59 C. BUDGET, FINANCE AND AUDIT Approval of Contract 1. JSU – Approval of Amendment to Bookstore Contract....................................................60 D. REAL ESTATE & FACILITIES Approval of Initiations of Projects/Appointments of Professionals 1. MSU – IHL 205-231, South Entrance Road.....................................................................61 2. USM – GS 116-001, Cross Creek Master Planning – Gulf Coast Campus ......................61 3. USM – IHL 208-236, Tennis Court Relocation................................................................61 Approval of Budget Increase/Change of Scope 4. UMMC – IHL 209-435C, Guyton Building Expansion....................................................61 ii Approval of Other Real Estate and Facilities Requests 5. JSU – Resolution Request for Conveyance of Certain Parcels.........................................62 6. JSU – Lease of Certain Parcels.........................................................................................62 7. MSU – Sale of 1.607 Acres of Land.................................................................................63 8. UM – Approval of Development Agreement ...................................................................63 9. MSU – Naming of New Residence Hall...........................................................................63 10. System Administration – Real Estate and Facilities Items Subsequent to the November 14, 2007 Board Meeting (Information Item) ...............................................64 E. GOVERNANCE 1. System Administration – Approval of Proposed Amendments to Board Policy 201.0608 Institutional Executive Officer/Commissioner of Higher Education Search Process...............................................................................................................73 F. ADMINISTRATION/POLICY 1. System Administration – Election of Vice President of the Board of Trustees for the Term Beginning May 8, 2008 and Ending May 7, 2009...............................................79 2. System Administration – Approval of Agenda Items Approved Subsequent to the November 14, 2007 Board Meeting. The Commissioner Granted Approval and Requests Board Ratification..........................................................................................80 iii 1 MINUTES OF THE BOARD OF TRUSTEES OF STATE INSTITUTIONS OF HIGHER LEARNING November 14, 2007 Regular Board of Trustees Meeting 01/14/2008 MINUTES OF THE BOARD OF TRUSTEES OF 2 STATE INSTITUTIONS OF HIGHER LEARNING November 14, 2007 BE IT REMEMBERED, That the Board of Trustees of State Institutions of Higher Learning of the State of Mississippi met in a regular session at the Board Office in Jackson, Mississippi, at 8:30 a.m., and pursuant to notice in writing mailed by certified letter with return receipt requested on August 21, 2006, to each and every member of said Board, said date being at least five days prior to this November 14, 2007 meeting. At the above- named place there were present the following members to wit: Mr. H. Ed Blakeslee, Mr. Thomas W. Colbert, Dr. Stacy Davidson, Mr. Roy Estess, Dr. D. E. Magee, Jr., Dr. Bettye Henderson Neely, Ms. Virginia Shanteau Newton, Mr. Bob Owens, Mr. Aubrey B. Patterson, Ms. Robin J. Robinson, Mr. Scott Ross and Ms. Amy Whitten. The meeting was called to order by Dr. Stacy Davidson, President, and opened with prayer by Mr. Aubrey Patterson. APPROVAL OF THE MINUTES On motion by Ms. Robinson, seconded by Dr. Neely, with Mr. Owens and Mr. Ross absent and not voting and Ms. Newton abstaining from the approval of the September minutes due to her absence from the September meeting, it was RESOLVED, That the Minutes of the Board meeting held on September 19-20, 2007; the teleconference meeting held on October 8, 2007; and the meeting and retreat held on October 16-18, 2007, stand approved. CONSENT AGENDA On motion by Ms. Robinson, seconded by Ms. Newton, with Mr. Owens and Mr. Ross
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