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ED325122.Pdf DOCUMENT RESUME ED 325 122 IR 053 313 AUTHOR Merrill-Oldham, Jan; Walker, Gay TITLE Brittle Books Programs. SPEC Kit 152. INSTITUTION Association of Research Libraries, Washington, D.C. Office of Management Studies. REPORT NO ISSN-0160-3582 PUB DATE Mar 89 NOTE 161p. AVAILABLE FROMAssociation of Research Libraries (ARL), Office of Management Studies, 1527 New Hampshire Ave., NW, Washington, DC 20036 ($20.00 per copy; subscriptions are available). PUB TYPE Guides - Non-Classroom Use (055) Reports Research/Technical (143) -- Tests/Evaluation Instruments (160) EDRS PRICE MF01 Plt;. postage. PC Not Available from EDRS. DESCRIPTORS Academic Libraries; *Administrative Policy; Books; Guidelines; Higher Education; Library Collection Development; Library Standards; Library Surveys; *Microreproduction; *Preservation; Program Descriptions; Records (Forms); *Research Libraries; Search Strategies; *Serials IDENTIFIERS *Brittle Books ABSTFACT This document focuses on the evaluation, bibliographic searching, replacement, preservation photocopying, and microfilming of library materials that are too brittle to handle without risking damage. To assess these activities, a SPEC (Systems and Procedures Exchange Center) survey was sent to members of the Association of Research Libraries (ARL), with resonses from 64 to 118 member libraries (54%). Over 90% of the responding libraries have some mec%anism for systematically identifying brittle books. Most libraries operate programs for replacing brittle books with hard or film copies and for fitting materials that cannot be replaced with protective wrappers and boxes. More than half of the libraries have developed preservation photocopying and microfilming capabilities. Nearly half of the libraries segregate brittle materials. Most libraries assign the responsibility of selecting preservation options to professional librarians, and many have forged links between preservation and collection development. Nearly half of the libraries discard A)% of original materials after providing adequate film or hard copy replacements; conversely, nearly 20% retain more than 90% of original materials. Approximately 64% of respondents, rely exclusively on micro'ilm. This SPEC Kit contains the survey instrument and the survey results, planning documents, organizational charts and job descriptions, searching and selection procedures and forms, guidelines and workflow descripcions, microfilming and photocopying procedures, and a five-item reading list. (SD) *********************Z************************************..********X*** * Reproductions supplied by EDRS are the best that can be made * * from the original document. * ****************************************m**************************** spgc KITSUBSCRIPTIONS INCI,UDE: and Novembet-pecember) 4 Ten Kits per year(combined issues July-A4ust fo.rroLiting.to With eachiKit, five extracopies of -theflyer.are inCluded library staff member§ that receive aspécialpackagé:with their first-ISsue NEW SUBSCRIBERS (as'available',vplus a contains backissuesofOMS-publications-and:Fiyctrs One-Time brder Form topurchase:bad(issUes-akits forhelf7Price. Updated-indexes and listingsof'SPECTilaterialS-andrOMS,publications twice per year programs,and otheractivitieS- Advance announcementsof OMS training The OMS-AnnuaReport Many-libraries use-SPC INSTITUTIONAL SPECFLYER SUBSCRIPTIONS; FLYER-SUBSCRIPTIONS as aninexpensive alerting,serviCefor Stattrileinbers. Flyer subscriptionsinclude: Five copieS of eachFlyer (ten per year) and`publicatiöris twiae Per Updated indexes andlistings of SPEC-materialS year and other activities Advance announcementsof OMS' training programs neWserviCe istlesigfied.to.be an FLYER SUBSCRIPTIONS. This PERSONAL SPEC library- management issues ofioday. Personal inexpensive way fOrlibrarians to keep-up on year) subscriptions include onecopyof each.Flyer(ten per TO ORDERSUBSCRIPTIONS OR CONTACT YOUR LiBRARYDISTRIBUTOR, SUBSCRIPTION AGENT, VENDOR. OR USE THEDIRECTOR-DER-FORM 3 SYSTEMS AND PROCEDURES EXCHANGECENTER SPEC DIRECT ORDER SUBSCRIPTION FORM 1 SHIPPING ADDRESS (ZIP) PHONE (A.C.) LIBRARY PURCHASE ORDER NUMBER CHECK TYPE OF SUBSCRIPTION DESIRED INSIDE U.S. PRICE OUTSIDE U.S. PRICE 0 KIT $150 0 KIT $250 0 Institutional Flyer $ 75 0 Institutional Flyer $100 Personal Flyer $ 40 0 Personal Flyer $ 65 ENCLOSE CHECK (U.S. FUNDS) TOTAL ENCLOSED $ INDICATE HERE if subscription is to begin other than current issue: TO BEGIN kMONTH) (YEAR) INSTRUCTIONS. Enclose order form and check for total made payableto. ARL Office ot Management Studies. Prepayment is required. Mail check and order formto. SPEC Subscriptions Office of Management Studies. ARL 1527 New Hampshire Avenue. N W Washington, D.C. 20036 Subscriptions will begin with the current issue. unless otherwise noted by the libraryUpur receipt of payment, all new subscribers receive a New Subscriber Package thatIncludes a One-Time Order Form to purchase back issues of kits for half-price. SPEC subscriptions also are available from subscription agencies and distributors. For more information cont,erning SPEC subscriptions, call 202 232-8656 4 . - PROFORMA INVOICE ORDER FORM (202) 232-8656 FED. ID #52-0784198-N KITS ALSO AVAILABLE BY SUBSCRIPTION To order, tiii out hew* and sena with PREPAYMENT' to. ARL Office or Management Services, 1527 New Hampshire Ave. NW, Washington, DC 20036. (ARL library members may be billed. ARL per-kit cost Is 810.00.) Purchase Order if. Shipping Address- Date: ARL Client No (ZIP) TO DETERMINE PREPAYMENT: Number of kits ordered below x $20.00 per kit: First Olass Postage/Handling in US, add 85.00 per kit: Postage/Handling to Canada, add $5.00 per kit: Postage/Handling to all other countries, add: $8.50 per kit: TOTAL PREPAYMENT DUE: Contact SPEC for reduced postage/handling charges for large orders. Orders shipped library rate in U.S. uress otherwise specified. Allow 4.6 weeks delivery. KIT BACK ISSUES ber of Copies KIT TITLE Number of Copies KIT TITLE 152.Brittle Books Programs 143.Search - Administrators 151.Qualitative Collection Analysis 142.Remote Access 150.Bldg. Security/Personal Safety 141.Approval Plans 149.Electronic Mail 140.Performance Appraisal 148.User Surveys 138.University Copyright Policies 147.Serials Control Prujects 137.Preservation Guidelines 146.Development, Fund Raising 136.Management Copy Cataloging 145.Lib. Publications Programs 135.Job Analysis 144.Building Use Policies 134.Planning Mngt. Statistics SEE SACK 5 132.Library-Schol; Communic. 90.Integrated Lib.Info.Systm 129.0rganization Charts 86.Professional Development 128.Systems Office Organiz. 84.Public Serv.Goals-Objs. 127.Interlibrary Loan 83.Approval Plans 126.Automated Library Systems 82.Document Delivery Systems 125.Tech.Services Cost Studies 81.Services to Disabled 122.End-User Search Services 80.Specialty Positions 121.Bibliographic Instruction 79.Internships/Job Exchanges :20.Exhibits 78.Recruitment-Selection 119.Catalog Maintenance Online 75.Staff Development 118.Unionization 74.Fees for Services 117.Gifts and Exchange Function 73.External User Servs. 116.0rganizing for Preservation 72.Executive Review 115.Photocopy Services 68.AACR2 Implement.Studies 114.Binding Operation: 67.Affirmative Action Progs. 111.Coop.Collection Development 64.Indirect Cost Rates 110.Local Cataloging Policies 63.Collective Bargaining A09.Staff Training Automation 57.Special Collections 108.Strategic Planning 56.External Communication 107.University Archives 54.Internal Communication 106.Electroqic Mail 49.Use of Annual Reports 105.Nonbibl. Databases 48.External Fund Raising 104.Microcomputers 47.Automated Cataloging 103.Asst./Assc.Director Position 46.Planning Card Catalog 102.Copyright Policies 29.The Systems Function 100.Collection Security 19.Staff Associations 99.Branch Libraries 7.Personnel Classif.Schemes 97.Building Renovation 3.Personnel Organization 96.0nline Catalogs 1.0rganization Charts 95.Lib.Materials Cost Studies * * * SPEC Kits (ISSN 0160 3582) are available tor $20.00. This basic price includes library -rate postageIn the US, allow 4-6 weeks for delivery. For first-class postage/handling in US, add $5.00 per kit. For postage/handlingto Lida, add $5.00 postage per kit. Fo postage/handling to all other countries, add $8.50 per !kit. Prepayment is required, and Klts should be ordered by !timber and Title. Send check payable to "41 Office of Management Services"to. SPEC, OMS, 1527 New Hampshire Ave., NW, Washington,D.C. 20036. 6 A #152 - March 1989 0 . to I . ISSN 0160 3582 BRITTLE BOOKS PROGRAMS bt Jan Merrill-Oldham, Head, Preservation Dept., University of Connecticut Library, and Gay Welker, Head, Preservation Dept., Yale University Libraries. In reeentyears, many 4. unstituenues hat e focused attention be replaced with prviectlye wrapt .1and boxes. More than un the deteriorating 4. undition of resear..h eolleetions half the libraries haye deyeloped consenation, preservation :lorth American libraries. While library eommunity has photoeopying, and microfilming capabilities. Nearly half played a key role in generating this growing awareness, it of the libraries segregate brittle materials from others. also has been instrumental in developing programs to combat what has Lome to be called the "brittle book" problem DECISION-MAKING STAFFING AND PROCEDURES. publications produced on acid paper that are now so dete- Most libraries assign the responsibility of selecting approp- riorated that they must be reproduced in some form or eyen- nate preserration options for brittle materials to professional tually be lost. librarians.
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