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Logistics and Information

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Logistics and Information Logistics and Information Table of Contents 1. Arrival Information --------------------------------------------------------------------------- 2 . Getting to UBC . Getting to Accommodations . Getting from Accommodations to Green College 2. Venues ---------------------------------------------------------------------------------------------- 9 . Seminar Rooms at UBC . Off-Campus Programme Locations 3. Meals ------------------------------------------------------------------------------------------------ 11 . Breakfasts . Lunches . Dinners . “Early/Late Bird” Meals . Dietary Requirements 4. Reimbursement Information ------------------------------------------------------------ 13 . Reimbursement Form 5. Recreation Recommendations --------------------------------------------------------- 15 . UBC Campus Map 6. Quick Reference: Venue Addresses --------------------------------------------------- 17 7. Quick Reference: Contact Information and Websites ---------------------- 18 1 Arrival Information Getting to UBC To get to the University of British Columbia from the airport via public transportation, you will take the Canada Line, part of Vancouver’s transit system, for part of the trip and a bus the rest of the way. Find basic instructions below; for more information, or to plan your own route, visit the website of Vancouver’s regional transportation, TransLink: http://www.translink.ca. The total travel time to UBC via this method should be 50-60 minutes, depending on transfer time. 1. Exiting the airport and getting to the Canada Line Most of you arriving at Vancouver International Airport (YVR) (http://www.yvr.ca/en/passengers) will clear Canadian Customs & Immigration at the airport. Please ensure that you have a valid passport (many countries require passports to have a minimum of six months validity past the date of travel). You will exit at the International Arrivals area. Those arriving on flights from within Canada will exit at the Domestic Arrivals area. Please follow signs for the Canada Line. International travelers will take the escalator outside the arrivals area up to the Canada Line platform. 2. Taking the Canada Line to the bus Before boarding the train, you should purchase a Compass Ticket for travel to UBC (adult fare is $7.75) at one of the Compass Vending Machines (CMVs) at the airport station. CVMs accept Canadian coins and bills (up to $20), and debit and credit cards. Note: Keep your ticket, as it will be needed for the bus transfer; please also keep your receipt for later reimbursement by ISSA. Take the train to King Edward Station (see the map of Canada Line stations, right). 3. Taking the bus to UBC Exit the train station. Immediately outside the station, on the same side of the street, find a bus stop for bus #25 (to UBC). Show your Compass Ticket to the driver as proof of payment. The bus trip will end at the UBC Bus Loop (the end of the line). See map, next page. Canada Line stations King Edward Station to UBC Bus Loop, 12:33 PM - 1:04 PM (31 min) Vancouver, BC V6T, Canada King Edward Station to UBC Bus Loop Map data ©2016 Google 2000 ft G oogle Maps Note: There are multiple ways to get to UBC from the Canada Line. If you miss the King Edward Station, and/or just want to take a different route, get off at the Broadway - City Hall Station and from there catch the #99 bus to UBC (you will need to cross the street). Note: For those who wish to take a taxi from the airport, this is your decision. ISSA will reimburse a maximum of $7.75 per person from the airport to UBC. The flat-fare taxi rate to UBC from YVR is $34. The rate back to YVR from UBC is metered, but fare is similar (depending on travel time and traffic). Getting to Accommodations All participants in ISSA will be housed at the Point Grey campus of the University of British Columbia. Student participants will be accommodated at the Ponderosa Commons, Cedar House, 2075 West Mall (http://vancouver.housing.ubc.ca/residences/ponderosa-commons/). Faculty participants will be accommodated in the West Coast Suites, 5961 Student Union Boulevard (http://www.ubcconferences.com/visitor-info/west-coast-suites/). 3 After arriving at the UBC Bus Loop, both the student and faculty accommodations are a short walk away. See maps with the walking routes for each, pages 4 and 5. Students: UBC Bus Loop > Ponderosa Commons, Cedar House Walking route from UBC Bus Loop to Ponderosa Commons Residence Note: Ponderosa Commons is a complex that spans multiple new buildings – and the Google map does not accurately show the latest footprint of new buildings at UBC. Please use the above map for general walking directions to the area of your accommodations (intersection of West Mall and University Boulevard) and please see the detail map, next page, for the exact location of the Ponderosa Commons – Cedar House (across north west intersection of University Boulevard and West Mall, from where “Ponderosa Commons Residence” is starred on the map above). 4 Detail of Ponderosa Commons buildings – Cedar House is building #4 5 . Faculty: UBC Bus Loop > West Coast Suites Walking route from UBC Bus Loop to West Coast Suites Getting from Accommodations to Green College Students: Ponderosa Commons to Green College On Sunday evening, June 5th, an ISSA representative with a sign will meet you in the lobby of Ponderosa Commons to walk with you to the Welcome Reception at Green College. Please gather in the lobby around 4:45pm on Sunday, June 5th. The group will depart no later than 4:50pm. For future reference, the map on the next page also shows several possible walking routes. 6 Walking routes from Ponderosa Commons to Green College 7 Faculty: West Coast Suites to Green College Walking routes from West Coast Suites to Green College 8 Venues Seminar Rooms at UBC Most ISSA sessions will be held at the Coach House at Green College or in the Anthropology/Sociology Building (starred, to the lower left of Green College on the map below). See the programme for full information about events and locations. UBC seminar and accommodations locations 9 Off-Campus Programme Locations On Thursday, June 9th, the ISSA programme will take place at UBC’s Centre for Hip Health and Mobility. This is about a 25-minute taxi ride from the UBC Point Grey campus (group transportation via taxi will be arranged). The ISSA Networking Dinner on June 9th (all participants, presenters and mentors) will be held at the Dockside Restaurant at the Granville Island Hotel (participants will walk over from the Centre for Hip Health and Mobility after the day’s sessions). Locations of Centre for Hip Health and Mobility and Dockside Restaurant 10 Meals Breakfasts . Breakfasts during the ISSA will be held in the Great Hall in Graham House, Green College on Monday, June 6th, Tuesday, June 7th, Wednesday, June 8th and Friday, June 10th. Breakfast will be available from 7:30a.m. to 8:30a.m. Instructions for breakfast on Thursday, June 9th, will be provided during the ISSA. Lunches . Lunches on Monday, June 6th, Tuesday, June 7th, and Friday, June 10th will be provided in Green College (either the Great Hall or the Piano Lounge in Graham House). On Wednesday, June 8th, lunch will be provided in the Lino Lounge in the Anthropology/Sociology building. On Thursday, June 9th, lunch will be provided at the 7th floor lounge of the UBC Centre for Hip Health and Mobility. Dinners . On Sunday evening, June 5th, the Welcoming Reception will be held in the Piano Lounge in Graham House, Green College, followed by dinner in the Great Hall at Green College. On Monday, June 6th, dinner will be held at Koerner’s Pub (the UBC grad student pub) on campus. On Tuesday, June 7th, dinner will be held at the Mahoney & Sons Pub on the UBC campus. ISSA has scheduled a ‘free evening’ for networking and social time on Wednesday, June 8th. ISSA participants are responsible for the cost of their meal on that evening. The June 9th Networking Dinner will be held on Granville Island, at the Dockside Restaurant. Note: In accordance with UBC’s and our funding sponsor’s policies, alcohol will be provided at ISSA-funded dinners on Sunday, June 5 (the Welcome Reception) and Thursday, June 9th (the Social Dinner), only. At other evening meals, alcohol will be available for purchase by individuals at their own expense. 11 “Early/Late Bird” Meals For those of you arriving before June 5th, and/or leaving after June 10th, information on meal venues available on the UBC campus is available here: http://www.food.ubc.ca. Information about meal venues will also be provided onsite at the accommodations when you arrive. For those staying at the Ponderosa Commons, there is an Italian-style café called Mercante directly across the street from your accommodations (http://www.food.ubc.ca/place/mercante/). For international travelers pre-approved for June 4th arrival, please note: According to the ISSA financial rules, reimbursement of meals for international early-arrival travelers will be at the UBC ‘per diem’ rate of: Breakfast $14.00; Lunch $16.00; Dinner $30.00. Only one dinner (June 4) and one breakfast and one lunch (June 5) will be reimbursed for the June 4th-5th period (maximum total $60 Canadian). Information on meal cost reimbursement will be provided during the ISSA. Dietary Requirements For those who have dietary requirements (allergies, preferences, etc.), ISSA must receive notice by May 23, 2016 of special requirements. Reimbursement The 2016 ISSA is jointly sponsored by the Department of Sociology at The University of British Columbia, the Social Sciences and Humanities Research Council of Canada, and the UBC Hampton Research Endowment Fund. Travel support is also provided by Lund University, Sweden, and Newcastle University, UK. Travel costs and some meal costs will be reimbursed by UBC, as agreed. Jordan Brocato from the UBC Department of Sociology will provide information during the ISSA on reimbursement procedures.
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