Regular Council Meeting Monday, March 13, 2017 @ 7:00 PM Council Chambers

Elizabethtown - Kitley Agenda Regular Council Meeting Monday, March 13, 2017 @ 7:00 PM Council Chambers

Page

1. Call to Order

2. Adoption of Agenda

3. Disclosure of Interest

4. Adoption of Minutes

4.1. Regular Council meeting minutes dated February 27, 2017. 4 - 7 02.27.17 Regular Minutes

5. Delegations

6. Accounts/Financial Matters

6.1. February 2017 Accounts Payable

7. Staff Report

7.1. Report No. A-17-12: Township of Elizabethtown-Kitley Water Distribution 8 - 31 System A-17-12 Annual Water Quality Report 2016 Annual Water Quality Report

7.2. Report No. A-17-14: Limerick Environmental Services Ltd. 32 17-14 Limerick Environmental Services Extension Request

7.3. Report No. A-17-16: 2018 Municipal Election Alternative Voting 33 - 35 17-16 2018 Municipal Election Alternative Voting

7.4. Report No. F-17-03: Statement of the Treasurer 36 - 37 F-17-03 Statement of the Treasurer

8. Committee Minutes

8.1. Committee of Adjustment meeting minutes dated February 23, 2017. 38 - 44 03.13.17 COA

8.2. Heritage Elizabethtown-Kitley Committee meeting minutes dated February 16, 45 - 47 2017. 03.13.17 Heritage

9. By-laws

9.1. First and Second Reading 48 - 68 By-law No. 17-09: A By-Law To Appoint A Member of Council The Bellamy Park Management Board By-law No. 17-12: A By-Law To Amend Assessment Schedule Due To Changes In Ownership And Subdivided Lands In The Township Of Elizabethtown - Kitley For The Garland Municipal Drain Page 1 of 120

By-law No. 17-15: A By-law to Authorize the Execution of a Grant Funding Agreement Number 2 Between the Township of Elizabethtown-Kitley and Her Majesty the Queen in Right of Ontario (Minister of the Environment) for the Source Protection Municipal Implementation Fund 17-09 Council Appointment to Bellamy Park Management Board 17-12 Garland Assessment Schedule 17-12 Schedule Garland Drain 17-15 Source protection Municipal Implementation Fund Extension 2 17-15 SPMIF AMENDMENT AGREEMENT

9.2. Third Reading 69 - 107 By-law No. 17-09: As Above By-law No. 17-12: As Above By-law No. 17-13: A By-law to Authorize the Execution of an Agreement Between the Town of Smiths Falls, Village of Merrickville-Wolford, Township of Drummond/North Elmsley, township of Montague, Township of Rideau Lakes and the Township of Elizabethtown-Kitley Regarding the Recreation Cost Sharing By-law No. 17-15: As Above 17-13 Smiths Falls Recreation Cost Sharing 17-13 Recreation Cost Sharing Agreement

10. Correspondence

10.1. Laura & Harold Roobol Re: Reticle at the Airport - By-law and Intersection 108 - 109 (Receive and Refer to Staff) 03.13.17 10.1 Roobol Re Reticle Project and Intersection

10.2. Leeds, Grenville & Lanark District Health Unit Re: 2016 Land Control Services 110 - 111 (Receive and File) 03.13.17 10.2 Health Unit Re Land Control Services

10.3. Township of Lake of Bays Re: Schedule 5 of Bill 7 - And Act to Amend or 112 - 113 Repeal Various Acts With Respect to Housing and Planning (Property Standards) - Request for Support (Receive and Support) 03.13.17 10.3 Lake of Bays Requesting Support

10.4. Ministry of Education Re: Update on Pupil Accommodation Reviews in Rural 114 - 119 and Remote Communities (Receive and File) 03.13.17 10.4 Ministry of Education UPDATE - Pupil Accommodation Reviews and Support for Education Rural and Remote Communities

10.5. Elizabethtown-Kitley Residents Association Re: Lawful Explanation for the 400 120 m Shooting Range (Receive and Refer to Staff) 03.13.17 10.5 EKRA Re Lawful Explanation for 400 m Shooting Range

11. Informational Items

12. Unfinished Business

13. Motions and Notices of Motion

14. Public Question Period

15. Closed Meeting

15.1. 239(2)(f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose: LEGAL RECOMMENDATIONS FOLLOWING DECEMBER COUNCIL LETTER Page 2 of 120

15.2. That Council adjourn to a closed meeting at ______under Section 239 of the Municipal Act, 2001, as specified below, to facilitate discussion with respect to:

239(2)(f) Advice that is subject t to solicitor-client privilege, including communications necessary for that purpose: Specifically: Legal Recommendations Following December Council Letter

239(2)(b) Personal Matters about an identifiable individual: Specifically: Committee Applications, Personnel

16. Adjournment

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M I N U T E S The Corporation of the Township of Elizabethtown-Kitley Regular Council Meeting

- February 27, 2017 -

Members Present: Mayor Jim Pickard, Councillors Jim Miller, Earl Brayton, Robert Smith, Christina Eady and Dan Downey

Regrets: Council Jason Barlow

Staff Present: Administrator-Clerk Yvonne Robert, Fire Chief Jim Donovan and Deputy Clerk Betty Gibson

This meeting of Council was held at the New Dublin Council Chambers, 6544 New Dublin Road.

Call to Order:

Adoption of Agenda: RES. NO. 051-17 Moved by D. Downey Seconded by J. Miller That the February 27, 2017 Regular Council meeting agenda be adopted. DISPOSITION: Motion Carried

Disclosure of Interest: None

Adoption of Minutes: RES. NO. 052-17 Moved by J. Miller Seconded by R. Smith That the Regular Council meeting minutes dated February 13, 2017 be adopted as circulated;

And That The Special Council meeting minutes dated February 21, 2017 be adopted as circulated. DISPOSITION: Motion Carried

Delegations: Brant Burrow Re: Counties' ED-19 Site Mr. Burrow spoke to the Counties Waste Disposal Site ED-19 and negotiations regarding the possible sale of the site. Mr. Burrow advised he had attended a public meeting held by the Counties in Spencerville, noting people living near the facility are upset. Mr. Burrow feels thesite should be considered a public asset as it is paid for with residents' taxes. Mr. Burrow does not think the Counties should sell the site as it was established to meet possible future needs, also voicing interest as to where the Regular Council meeting minutes dated February 27, 2017.Page 1 of 4 Page 4 of 120 AGENDA ITEM #4.1. Regular Council Meeting Minutes Corporation of the February 27, 2017 Township of Elizabethtown-Kitley

proceeds will go if the site is sold. Mr. Burrow commented on his surprise that the Township did not have representation at the public meeting or that a staff report had not crossed the table, suggesting maybe the background was not known.

Mayor Pickard responded to some of Mr. Burrow's comments, advising the concerns that Mr. Burrow He advised that the Counties is still paying on a regular basis for studies. Mayor Pickard also commented that there are a series of implications from the Province, noting if the time does ever come (to sell ED-19), it will not be a mega dump, as it would be too expensive. Mayor Pickard noted the costs for dumping have gone up and this may make it more viable. The Mayor advised that discussions among councils are occurring and counties will be taking this matter to the councils within their county.

Staff Report: Fire Services 2016 Activity Report Council voiced appreciated to the volunteer firefighters. RES. NO. 053-17 Moved by R. Smith Seconded by D. Downey That the Fire Services 2016 Activity Report be received. DISPOSITION: Motion Carried

Committee Reports: Economic Development Committee Mayor Pickard advised of David Miles resignation from the Economic Development Committee, advising he had send Mr. Miles a letter thanking him for his commitment to the Committee.

Councillor Downey will bring the suggestion that the $500 loan in 2016 to the E-K Farmers' Market Association be waived to the Economic Development Committee, clarifying it would be a one time grant. RES. NO. 054-17 Moved by R. Smith Seconded by J. Miller That the Economic Development Committee meeting minutes dated February 14, 2017 be received and filed DISPOSITION: Motion Carried

Public Library Board RES. NO. 055-17 Moved by C. Eady Seconded by E Brayton That the Public Library Board meeting minutes dated February 15, 2017 be received and filed. DISPOSITION: Motion Carried

Recreation Committee of the Whole RES. NO. 056-17 Moved by E. Brayton Regular Council meeting minutes dated February 27, 2017.Page 2 of 4 Page 5 of 120 AGENDA ITEM #4.1. Regular Council Meeting Minutes Corporation of the February 27, 2017 Township of Elizabethtown-Kitley

Seconded by C. Eady That the Recreation Committee of the Whole meeting minutes dated February 21, 2017 be received and filed. DISPOSITION: Motion Carried

By-laws: First and Second Reading Council agreed to first and second reading, but not third reading until an escape clause is included in the agreement and all municipalities would have to agree.

By-law No. 17-13: To authorize the Execution of an Agreement Between the Town of Smiths Falls, Village of Merrickville-Wolford, Township of Drummond/North Elmsley, Township of Montague, Township of Rideau Lakes and the Township of Elizabethtown- Kitley Regarding the Recreation Cost Sharing RES. NO. 057-17 Moved by E. Brayton Seconded by C. Eady By-law No. 17-13: To authorize the Execution of an Agreement Between the Town of Smiths Falls, Village of Merrickville-Wolford, Township of Drummond/North Elmsley, Township of Montague, Township of Rideau Lakes and the Township of Elizabethtown-Kitley Regarding the Recreation Cost Sharing.

That the mover be granted leave to introduce By-law Numbered 17-13 and this shall constitute the first and second reading thereof. DISPOSITION: Motion Carried

Third Reading Pending the inclusion of an escape clause in the agreement, Resolution No. 058-17 was tabled. RES. NO. 058-17 Moved by C. Eady Seconded by E. Brayton By-law No. 17-13: To authorize the Execution of an Agreement Between the Town of Smiths Falls, Village of Merrickville-Wolford, Township of Drummond/North Elmsley, Township of Montague, Township of Rideau Lakes and the Township of Elizabethtown-Kitley Regarding the Recreation Cost Sharing.

That By-law Numbered 17-3 be now read a third time and finally passed, signed, sealed and numbered accordingly. DISPOSITION: Motion Tabled

Public Question Period:

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Johanna Pietersma, 3404 Parslow Road Ms. Pietersmal referred to her question at the February 13th Council meeting regarding the ingredients of the chemical used as a dust suppressant. Staff provided advised research on the ingredients had been done and provided this information verbally, but will email Ms. Pietersma a summary of the ingredients.

Ms. Pietersma asked if the Counties would be spraying this year. Mayor Pickard advised the Counties will proceed this spring, noting not all roads are sprayed every year. Ms. Pietersmal asked if Elizabethtown-Kitley Council has given that spraying their blessing, and if it was a blanket approval.

Adjournment: RES. NO. 059-17 Moved by E. Brayton That Council adjourned at 7:49 p.m. to meet again on Monday March 13, 2017 at 7:00 p.m. in the New Dublin Council Chambers. DISPOSITION: Motion Carried

Mayor

Clerk

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Township of Elizabethtown -Kitley Main Administration Office Tel: (613) 345-7480 6544 New Dublin Rd 1 800 492-3175 RR 2 Fax: (613) 345-7235 Addison, ON K0E 1A0 Email: [email protected]

R E P O R T To: Mayor Pickard and Members of Council From: Yvonne L. Robert, Administrator-Clerk Date: March 13, 2017 Re: REPORT NO. A-17-12: Township of Elizabethtown-Kitley Water Distribution System

2009 Annual Summary Report for Council ______Council will find attached a copy of the 2016 Drinking Water System Annual Water Quality Report for the County Road 2 west water line system operations. This report is completed by the City of Brockville as the operator of the water line system in accordance with its agreement with the Township of Elizabethtown-Kitley. As part of the provincial requirements, Council must receive this report prior to March 31st of each year.

Recommendation: THAT Report A-17-12 be received; AND THAT Council receive the “Township of Elizabethtown-Kitley Water Distribution System, 2016 Annual Summary Report for Council”, dated February 2, 2017.

YLR

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BROCKVILLE DRINKING WATER SYSTEM

2016 ANNUAL WATER QUALITY REPORT

P. Raabe, P. Eng., Director of Environmental Services D. Richards, Supervisor Water Systems

DATE: February 2, 2017

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Brockville Drinking Water System Annual Water Quality Report 2016

TABLE OF CONTENTS

PAGE # Executive Summary 2 Table of Contents 3 List of Acronyms & Definitions 4

1. INTRODUCTION 5

2. LEGISLATED REQUIREMENTS 5 2.1 Drinking-Water Systems Regulation (O. Reg. 170/03) 2.2 Summary of Regulatory Requirements

3. ANNUAL WATER QUALITY SUMMARY FOR 2016 7 3.1 Water Quality Data

4. BROCKVILLE DRINKING WATER SYSTEM 11 4.1 Water System Description 4.2 2016 Flow Summary 4.3 Adverse Test Results 4.4 Operator Certification 4.5 Capital Projects

5. TOWNSHIP OF ELIZABETHTOWN-KITLEY WATER 15 DISTRIBUTION SYSTEM 5.1 Water System Description 5.2 Adverse Test Results 5.3 Historical Flow Results

6. CONCLUSION 16

7. KEY CONTACTS 17

APPENDICES APPENDIX A PROCESS OVERVIEW – WTP 18 APPENDIX B 2016 CAPITAL PROJECT HIGHLIGHTS 19 APPENDIX C 2016 FLOW REPORT 20-21 APPENDIX D 2016 WATER LOSS REPORT BROCKVILLE DWS 22 APPENDIX E 2016 WATER LOSS REPORT ELIZABETHTOWN-KITLEY WD 23

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Brockville Drinking Water System Annual Water Quality Report 2016

LIST OF ACRONYMS & DEFINITIONS

AWQI Adverse Water Quality Incidents

Examples of adverse water results: . An analytical result that exceeds a health-based water quality standards . Any evidence that disinfection may not have been effective . Low chlorine residuals

C of A Certificate of Approval

CFU colony forming units

CGSB Canadian General Standards Board

DWQMS Drinking Water Quality Management Standard

GUDI groundwater under the direct influence of surface water

L/s litres per second

m3/d cubic metres per day

mg/L milligrams per litre

mL milliliter

ML/d Mega (million) litres per day

MOECC Ministry of the Environment and Climate Change (Ontario)

MOH Medical Officer of Health

PVC Poly Vinyl Chloride

O. Reg. Ontario Regulation

PTTW Permit to Take Water

R.R.O. Revised Regulations Ontario (1990)

SCADA Supervisory Control and Data Acquisition

SDWA Safe Drinking Water Act, 2002

WTP Water Treatment Plant

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Brockville Drinking Water System Annual Water Quality Report 2016

1. INTRODUCTION

This Annual Water Quality Report is for the period from January 1st to December 31st, 2016 and includes reporting for both the municipal drinking water treatment and distribution systems that the City of Brockville owns and operates and the water distribution system that the Township of Elizabethtown-Kitley owns and the City of Brockville operates.

This report contains three different reports required for the City of Brockville and the Elizabethtown-Kitley Drinking Water Systems:  Section 11 Annual Report, as per Section 11 of O. Reg. 170/03  Summary report as per Schedule 22 of O. Reg. 170/03  Summary of the raw water values that were submitted to the Ministry of the Environment and Climate Change under O. Reg. 387/04

This annual report is available to the public at no charge. Users of this drinking water system have been notified that this annual report is available by placing a notice on the City of Brockville’s website and water billing inserts. The 2016 Annual Water Quality Report is available to the public at no charge at the following locations:

 City of Brockville’s website - www.brockville.com  City of Brockville – Public Library  City of Brockville –Revenue Office, City Hall  City of Brockville – Water Systems Division, 20 Rivers Ave., 613-342-8772 ext. 5510.  Township of Elizabethtown-Kitley’s website - http://www.elizabethtown-kitley.on.ca  Township of Elizabethtown-Kitley’s Municipal Office – 6544 New Dublin Road, RR#2 Addison

2. LEGISLATED REQUIREMENTS

2.1 Drinking-Water Systems Regulation (O. Reg. 170/03)

Under Schedule 22 of the Drinking Water Systems Regulation (O. Reg. 170/03), Summary Reports for Municipalities, annual reports to the owners of large municipal residential systems and small municipal systems are required. The summary report must be submitted no later than March 31st to members of municipal council. The contents must list the requirements of the Safe Drinking Water Act, 2002, the regulations, the system’s approval and any order that the system failed to meet at any time during the reporting period covered, specify the duration of the failure, and the measures taken to correct the failure.

In addition, the report must include a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly averages, maximum daily flows and daily instantaneous peak flows. The summary must be compared to the rated capacity and flows provided in the system’s Municipal Drinking Water Licence.

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Brockville Drinking Water System Annual Water Quality Report 2016

The City of Brockville is the Owner of the Water Treatment Plant, trunk and local water distribution systems, and the City of Brockville is the Operating Authority for the Township of Elizabethtown-Kitley’s water distribution system.

2.2 Summary of Regulatory Requirements

Acts and Regulations

Regulated systems must meet the requirements of Ontario's Safe Drinking Water Act, 2002 and its regulations. Most notably, the Drinking Water Systems Regulation sets out treatment and testing requirements for all categories of regulated water systems, including small non-municipal and seasonal operations.

Safe Drinking Water Act, 2002

In the Part Two Report of the Walkerton Inquiry, Justice O'Connor recommended that the Ontario government enact a Safe Drinking Water Act, 2002 to deal with matters related to treatment and distribution of drinking water. As articulated by Justice O'Connor, the purpose of the Safe Drinking Water Act, 2002 is to gather in one place all legislation and regulations relating to the treatment and distribution of drinking water.

Summary of Provincial Legislation Significant to Water Operations

ACT O. Reg. WATER OPPORTUNITIES ACT  Water Opportunities Act, 2010 CLEAN WATER ACT, 2006  Source Protection Areas and Regions O. Reg. 284/10  Source Protection Committees O. Reg. 288/10  Terms of Reference O. Reg. 287/07 SAFE DRINKING WATER ACT, 2002  Drinking Water Systems Regulation O. Reg. 170/03

 Certification of Drinking-Water System Operators and Water Quality Analysts O. Reg. 128/04

 Drinking Water Testing Services - relating to laboratory licensing O. Reg. 248/03

 Schools, private schools and day nurseries O. Reg. 243/07

 Compliance and Enforcement Regulation O. Reg. 242/05

 Ontario Drinking Water Quality Standards O. Reg. 169/03

 Definitions of Words and Expressions Used in the Act O. Reg. 171/03

 Definition of Deficiency and Municipal Drinking Water System O. Reg. 172/03

 Licensing Of Municipal Drinking-Water Systems O. Reg. 188/07 O. Reg. 453/07  Financial Plans

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Brockville Drinking Water System Annual Water Quality Report 2016

ONTARIO WATER RESOURCES ACT  Licensing of Sewage Works Operators O. Reg. 129/04

 Approval Exemption O. Reg. 525/98 R.R.O. 1990, Reg.  Wells 903  Revoking Ontario Regulation 459/00 O. Reg. 175/03

 Revoking Ontario Regulation 505/01 O. Reg. 176/03

 Water Taking O. Reg. 387/04

 Charges for Industrial and Commercial Water Users O. Reg. 450/07

ENIVIRONMENTAL PROTECTION ACT  Certificate of Approval Exemptions - Air O. Reg. 524/98 ENIVIRONMENTAL BILL OF RIGHTS ACT  Prescribing the Safe Drinking Water Act, 2002 O. Reg. 257/03

3. ANNUAL WATER QUALITY SUMMARY FOR 2016

The City of Brockville’s Water Systems Division is responsible for the Brockville Drinking Water System under O. Reg. 170/03 including water treatment plant, trunk water distribution system (elevated storage, reservoirs, booster stations) and local water distribution systems. Staff’s primary responsibility is water treatment and distribution in compliance with all applicable legislation and municipal drinking water licences and drinking water works permits. Routine water quality testing and continuous monitoring of water quality and quantity is conducted to ensure compliance. All data from SCADA, process control point data, in-house laboratory results and external laboratory results are all captured in a WaterTrax data management system.

3.1 Water Quality Data

Raw and treated water is sampled and tested for chemical, physical and microbiological parameters in accordance with the requirements of O. Reg. 170/03 and individual municipal licences and permits. Sampling is also conducted in the distribution system primarily for bacteriological indicators and evidence of sustained chlorine residuals. Enhanced sampling programs are also defined by the Water Systems Division, and testing procedures followed and where necessary submitted to external accredited laboratory for analysis. This level of water quality monitoring ensures public health and public confidence in the water supply.

The majority of analysis is conducted by an external accredited laboratory, with some specialized analysis contracted to other accredited laboratories. In accordance with Schedule 16 of O. Reg. 170/03, all required notifications of adverse water quality incidents are provided to the Spills Action Centre and Medical Officer of Health.

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Brockville Drinking Water System Annual Water Quality Report 2016

Operational Testing: The following table is a summary of the operational testing completed in 2016 (as per O. Reg. 170/03, Schedules 6 and 7).

PARAMETER TESTED: # of Grab RANGE OF RESULTS: Samples Minimum Maximum Turbidity – Raw (NTU) Continuous 0.09 4.99 monitoring Turbidity – Filter 1 (NTU) Continuous 0.02 0.73 monitoring Turbidity – Filter 2 (NTU) Continuous 0.02 0.26 monitoring Turbidity – Treated (NTU) Continuous 0.02 1.00 monitoring Chlorine – Pre Filter (mg/l) Continuous 0.00 3.0 monitoring Chlorine – Reservoir (Main Plant) (mg/l) Continuous 0.91 3.38 monitoring Chlorine – Plant Effluent (mg/l) Continuous 1.25 2.37 monitoring Chlorine – Distribution System Parkedale Continuous 1.23 2.19 Reservoir (mg/l) monitoring Chlorine – Elizabethtown-Kitley Distribution 1.05 1.46 52 System (mg/l) Fluoride – Plant Effluent (mg/l) Continuous 0.00 2.0 monitoring UV Dosage (mJ/sq. cm.) Continuous 0 3277 monitoring UV Intensity (microW/sq cm) Continuous 0 10.24 monitoring UV Transmittance (%) 365 95 95

Additional Testing as Required by the Municipal Drinking Water Licence, Order or Other Legal Instrument for 2016:

TYPE OF LEGAL INSTRUMENT: PARAMETER Municipal Drinking Water Licence 152-101 Section 1.5 TSS Residue – Monthly Residue Management – Composite Sample 6 mg/L (annual average)

Microbiological Testing: Microbiological testing completed under the Schedule 10, 11 or 12 of O. Reg. 170/03 during this reporting period.

Sample Number Range of E.Coli Range of Total Number Range of HPC Results Description: of Or Fecal Coliform of HPC CFU/ml Samples Results Results Samples CFU/100ml CFU/100ml

Min. Max. Min. Max. Min. Max. Raw 52 0 24 0 >400 52 <10 1150 Treated 52 0 0 0 0 52 <10 20 Distribution 422 0 0 0 1 163 <10 60

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Brockville Drinking Water System Annual Water Quality Report 2016

Chemical Testing: The following Tables are a summary of the chemical testing completed in 2016 (as per O. Reg. 170/03, Schedule 13).

Schedule 23 Summary of Inorganic parameters tested during this reporting period or the most recent sample results:

Parameter Sample Date Result Value Unit of Exceeded the Exceeded Half the Measure Standard Standard Antimony Jan. 5/16 .0001 mg/l No No Arsenic Jan. 5/16 0.0007 mg/l No No Barium Jan. 5/16 0.021 mg/l No No Boron Jan. 5/16 0.023 mg/l No No Cadmium Jan. 5/16 <0.00002 mg/l No No Chromium Jan. 5/16 <0.002 mg/l No No Mercury Jan. 5/16 <0.00002 mg/l No No Selenium Jan. 5/16 0.001 mg/l No No Sodium Jan. – Dec. 14.65* mg/l No n/a (17 samples) Uranium Jan. 5/16 0.00031 mg/l No No Nitrite Quarterly <0.10* mg/l No No (4 samples) Nitrate Quarterly 0.30* mg/l No No (4 samples) *average n/a – not applicable

Schedule 24 Summary of Organic parameters sampled during this reporting period or the most recent sample results:

Parameter Sample Date Result Unit of Exceeded Exceeded Value Measure the Half the Standard Standard Alachlor Jan. 5/16 <0.3 ug/l No No Atrazine + N-dealkylated metabolites Jan. 5/16 <0.5 ug/l No No Azinphos-methyl Jan. 5/16 <1 ug/l No No Benzene Jan. 5/16 <0.5 ug/l No No Benzo(a)pyrene Jan. 5/16 <0.005 ug/l No No Bromoxynil Jan. 5/16 <0.3 ug/l No No Carbaryl Jan. 5/16 <3 ug/l No No Carbofuran Jan. 5/16 <1 ug/l No No Carbon Tetrachloride Jan. 5/16 <0.2 ug/l No No Chlorpyrifos Jan. 5/16 <0.5 ug/l No No Diazinon Jan. 5/16 <1 ug/l No No Dicamba Jan. 5/16 <5 ug/l No No 1,2-Dichlorobenzene Jan. 5/16 <0.1 ug/l No No 1,4-Dichlorobenzene Jan. 5/16 <0.2 ug/l No No 1,2-Dichloroethane Jan. 5/16 <0.1 ug/l No No 1,1-Dichloroethene Jan. 5/16 <0.1 ug/l No No Dichloromethane Jan. 5/16 <0.3 ug/l No No 2-4 Dichlorophenol Jan. 5/16 <0.1 ug/l No No 2,4-Dichlorophenoxy acetic acid (2,4- Jan. 5/16 <5 ug/l No No D) Diclofop-methyl Jan. 5/16 <0.5 ug/l No No Dimethoate Jan. 5/16 <1 ug/l No No

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Brockville Drinking Water System Annual Water Quality Report 2016

Parameter Sample Date Result Unit of Exceeded Exceeded Value Measure the Half the Standard Standard Diquat Jan. 5/16 <5 ug/l No No Diuron Jan. 5/16 <5 ug/l No No Glyphosate Jan. 5/16 <25 ug/l No No Malathion Jan. 5/16 <5 ug/l No No 2-Methyl-4-Chlorophenoxyacetic acid Jan. 5/16 <0.00012 ug/l No No (MCPA) Metolachlor Jan. 5/16 <3 ug/l No No Metribuzin Jan. 5/16 <3 ug/l No No Monochlorobenzene Jan. 5/16 <0.2 ug/l No No Paraquat Jan. 5/16 <1 ug/l No No Pentachlorophenol Jan. 5/16 <0.1 ug/l No No Phorate Jan. 5/16 <0.3 ug/l No No Picloram Jan. 5/16 <5 ug/l No No Polychlorinated Biphenyls(PCB) Jan. 5/16 <0.05 ug/l No No Prometryne Jan. 5/16 <0.1 ug/l No No Simazine Jan. 5/16 <0.5 ug/l No No THM Quarterly (min) (4 36.82 ug/l No No (NOTE: shows latest annual average) samples) Terbufos Jan. 5/16 <0.3 ug/l No No Tetrachloroethylene Jan. 5/16 <0.2 ug/l No No 2,3,4,6-Tetrachlorophenol Jan. 5/16 <0.1 ug/l No No Triallate Jan. 5/16 <10 ug/l No No Trichloroethylene Jan. 5/16 <0.1 ug/l No No 2,4,6-Trichlorophenol Jan. 5/16 0.14 ug/l No No Trifluralin Jan. 5/16 <0.5 ug/l No No Vinyl Chloride Jan. 5/16 <0.2 ug/l No No

LEAD SAMPLING:

Brockville Drinking Water System (Lead Sampling Exemption – no requirement to sample Winter Period) Sampling Period – Winter (December 15th to April 15th) Plumbing Distribution

Number of individual samples (Lead Sampling (Lead Regulatory Relief) Sampling Regulatory Relief) Number of sample points (locations) N/A N/A Number of individual sample exceedances N/A N/A Number of sample points with an exceedance during the period N/A N/A Percentage of sample points with an exceedance N/A Is the system required to have a Corrosion Control Plan prepared? NO Do the reduced sampling & frequency requirements apply to the NO system? Do the plumbing sample exemptions apply to the system? NO

Sampling Period - Summer (June 15th to October 15th) Plumbing Distribution

Number of individual samples (Lead Sampling (Lead Regulatory Relief) Sampling) Number of sample points (locations) N/A 6 Number of individual sample exceedances N/A 0 Number of sample points with an exceedance during the period N/A N/A Percentage of sample points with an exceedance N/A Is the system required to have a Corrosion Control Plan prepared? NO Do the reduced sampling & frequency requirements apply to the YES system? Do the plumbing sample exemptions apply to the system? YES

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Brockville Drinking Water System Annual Water Quality Report 2016

Elizabethtown-Kiltley Distribution System(Lead Sampling Exemption – no requirement to sample Winter Period) Sampling Period – Winter (December 15th to April 15th) Plumbing Distribution

Sampling Period - Summer (June 15th to October 15th) Plumbing Distribution

4. BROCKVILLE DRINKING WATER SYSTEM

4.1 Water System Description

Drinking-Water System Number: 220001263 Drinking-Water System Name: Brockville Drinking Water System Drinking-Water System Owner: City of Brockville Accredited Operating Authority: City of Brockville Municipal Drinking Water Licence: 152-101 Drinking Water Works Permit: 152-201 Permit To Take Water: 8577-5ZCP45 Drinking-Water System Category: Large Municipal Design Capacity: 36.4 ML/D Treatment: Direct Filtration Class III Local Distribution: Class II Trunk Distribution: Class III Source Water: St Lawrence River Population Served: 22,000

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Brockville Drinking Water System Annual Water Quality Report 2016

Connected Drinking-Water Systems:

Drinking-Water System Number: 260007777 Drinking-Water System Name: Elizabethtown-Kitley Distribution System Drinking-Water System Owner: Township of Elizabethtown-Kitley Accredited Operating Authority: City of Brockville Municipal Drinking Water Licence: 257-101 Drinking Water Works Permit: 257-201 Drinking-Water System Category: Large Municipal Class I Water Source: City of Brockville DWS Population Served: 350

4.1.1 Water Treatment Plant

The City of Brockville’s Water Treatment Plant is a Class III direct filtration facility located at 20 Rivers Avenue, located on the St. Lawrence River and serves the City of Brockville (population 22,000), and a portion of the Township of Elizabethtown-Kitley (population 350). The Water Distribution System is separated into a Trunk Water Distribution System and Local Water Distribution System. The Trunk WDS is a Class III System (Certificate #3811) and the Local

System is a Class II System (Certificate #2193). A 900 mm raw water intake pipe equipped with zebra mussel control lies on the bottom of the St. Lawrence River extending 300 metres off shore at a depth of 10.5 metres. The treatment process has a design maximum flow rate of 36.4 ML/d and is composed of a number of sub-units:

 low lift pumping station  coagulation and flocculation using polyaluminum chloride (PAC)  pre- and post-filter disinfection with chlorine gas  two granular activated carbon filters  fluoride addition  reservoir and high lift pumping station  final treated water UV disinfection  process (filter backwash residuals) wastewater treatment.

4.1.2 Treatment Chemicals Used

All chemicals used in the operation of the drinking water system meets all applicable standards set by both the American Water Works Association (“AWWA”) and the American National Standards Institute (“ANSI”) safety criteria standards NSF/60 and NSF/61

Chemical Application Supplier Chlorine Gas Pre, Post Filter, Plant Effluent Brenntag Canada (Primary Disinfection) Poly Aluminum Chloride XL-6 (SternPAC) Pre Filter(Coagulant) Kemira Water Solutions PAX XL-1900 (ACH) Hydrofluorosilicic acid Plant Effluent (Fluoride) Brenntag Canada Sodium Hypochlorite Parkedale Reservoir Brenntag Canada (Secondary Disinfection) Page 12 of 23 Report No. A-17-12: Township of Elizabethtown-Kitley Water D... Page 20 of 120 AGENDA ITEM #7.1.

Brockville Drinking Water System Annual Water Quality Report 2016

4.1.3 Water Distribution System – Trunk and Local Systems

The City of Brockville’s Distribution system comprises of a Class III Trunk Distribution and a Class II Local Distribution. The distribution system consists of a number of underground pipes ranging in size from 100 mm in diameter to 600 mm diameter and are made of a variety of materials including, cast iron, ductile iron, poly vinyl chloride, concrete, steel, HDPE and asbestos cement. In addition there are over 8,330 service connections, 890 fire hydrants and 2,800 valves. The distribution also consists of a number of treated water storage facilities and booster stations as indicated below.

 Parkedale Avenue Reservoir The Parkedale Avenue Reservoir, Booster Pumping Station and Re-chlorination Facility services two geographical areas which are Zone 1, which is the area South of Highway 401, and Zone 2 which is the area North of Highway 401. It is a 7,600 m3 capacity reservoir at-grade, single cell, concrete, non-baffled, treated water reservoir.

 Perth Street Elevated Storage Tank (Water Tower) The City of Brockville has a 1,900 m3 overhead storage tank located on Perth St. It is a single cell, steel, non-baffled treated water storage tank.

 Water Booster Stations There are three (3) booster pump stations (First Ave., Sunset Blvd., Parkedale Ave.) which are part of the distribution system. The purpose of booster stations is to ensure consistent pressure is maintained throughout the system.

 Feeder Main & Local WDS 600 mm single feeder main from the WTP to the Church St./Perth St. area where flow splits between the Water Tower and the Local and Trunk distribution systems.

4.2 2016 Flow Summary

In 2016 the maximum or peak daily raw water flow was 35,376 L/min which occurred on June 14, 2016 and was above the permitted maximum amount of 25,278 L/min, or 140% of the Permit as indicated in the table below. In addition, the annual average daily raw water flow to the WTP was 10,231,478 L/day or 28% of its maximum approved treatment capacity of 36,400,000 L/day.

Maximum Permitted Water Taking – WTP

Condition: Maximum Permitted Water Taking Maximum Amount of Water Taken per Minute 35,376.00 (L/min) Maximum Amount of Water Taken per Day 36,400 (m3/d)

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Brockville Drinking Water System Annual Water Quality Report 2016

The Permit to Take Water specifies the maximum flow into individual treatment systems as indicated below.

Maximum Flow to Treatment System – WTP

Treatment System/Stage: Maximum Flow Rate (m3/d) GAC Filters – Flow 19,600 each UV Disinfection System 36,400

The summary of the volume of water taken daily and the flows of the water supplied during the 2015 calendar year is provided in Appendix D, and includes 2015 flow data and historical flow of past years of pumping at the WTP.

The historical total plant effluent flow is also displayed in Appendix D. The total annual plant effluent flow for 2016 is 5.7% less than the total annual plant effluent flow from 2015. This information is provided for interest and to evaluate the treatment system trends over time in order to prepare for any future improvements required to meet this demand.

4.3 Adverse Test Results

In accordance with Schedule 16 of O. Reg. 170/03, all required notifications of adverse water quality incidents were provided to the Medical Officer of Health (MOH) and the Spills Action Centre (SAC). In 2016 there were a total of four (4) reports filed with SAC as summarized below.

AWQI Incident Date Parameter Result Corrective Action Corrective Action Date March 10, 2016 Low Restored pressure, flushed and March 11, 2016 pressure sampled AWQI #128534 < 20 PSI

September 8, 2016 Total TC (1) Brockville Flushed / resampled, all resample September 12, 2016 Coliform Museum sapmple results clean and documentation sent AWQI #131136 (TC) to MOH & SAC

September 10, 2016 Fluoride 2.0 mg/L residual spike Shutdown chemical feed system, September 10, 2016 AWQI 131160 during main plant power flushed trunk distribution system. All failure during diesel documents submitted to MOH & SAC. backup operation. September 11, 2016 Fluoride 2.0 mg/L residual spike Shutdown chemical feed system, September 12, 2016 AWQI #131162 during chemical feed flushed trunk distribution system. All system startup. documents submitted to MOH & SAC. Power surge from thunderstorm altered dosage settings on chemical feed pump causing residual spike. Dosage program adjusted and surge prote4ction installed on power supply.

4.4 Operator Certification

The Certification of Drinking-Water System Operators and Water Quality Analysts (O. Reg. 128/04) requires owners to ensure that every operator employed in the facility holds a license applicable to that type of facility. All operators in the Water Systems Division hold the required certifications for treatment and distribution.

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Brockville Drinking Water System Annual Water Quality Report 2016

4.5 Capital Projects

The 2016 Capital Project Highlights can be found in Appendix B of this Report. All works are subject to the annual budget process and approval by Council. A 30 Year Capital Replacement Equipment Plan has been developed that includes an extensive breakdown of all capital equipment that requires allocated funds for refurbishment or replacement. This is not included in the Annual Summary Report this year, but can be made available upon request.

5. TOWNSHIP OF ELIZABETHTOWN-KITLEY WATER DISTRIBUTION SYSTEM

5.1 Water System Description

The City of Brockville provides treated water from its Water Treatment Plant to the Elizabethtown-Kitley Water Distribution System (Class I) west of the City. This is facilitated through a 10 kilometer water main that extends along County Road #2 to the Country Club, through a meter chamber and associated appurtenances. This distribution system services approximately 350 residential customers. This system was installed in 1996 by the Ministry of Transportation and the Ontario Clean Water Agency and turned over to the Township of Elizabethtown-Kitley.

A booster station at Lily Bay provides for increased pressure only. The Township Fire Department is aware of this operational constraint and does not use the distribution system for firefighting or training purposes. An automated flushing station at the end of the service line is required to maintain free chlorine residual above the regulated minimum level of 0.20 mg/L. City Staff operate and maintain this system on behalf of the Township as the “Operating Authority”.

Township of Elizabethtown-Kitley Drinking-Water System Number: 260007777 Drinking-Water System Name: Elizabethtown-Kitley Distribution System Drinking-Water System Owner: Township of Elizabethtown-Kitley Accredited Operating Authority: City of Brockville Municipal Drinking Water Licence: 257-101 Drinking Water Works Permit: 257-201 Drinking-Water System Category: Large Municipal Class 1 Water Source: City of Brockville DWS Population Served: 350

5.2 Adverse Test Results

No adverse water quality incidents reported to SAC in 2016 for the Elizabethtown- Kitley WDS.

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Brockville Drinking Water System Annual Water Quality Report 2016

5.3 Historical Flow Results

A summary of the volume of water taken daily and the flows of the water supplied during the 2016 calendar year is provided in Appendix D.

The historical flow is also displayed in Appendix D. The total flow for 2016 is 8.89% less than the total flow from 2015. This information is provided for interest and to evaluate the system flow trends over time in order to prepare for any future improvements required to meet this demand.

CONCLUSION

The City of Brockville serves approximately 22,000 residents and about 350 residents in the Township of Elizabethtown-Kitley. One of the City’s most important responsibilities is to protect public health by providing its residents with clean, safe drinking water. Routine water quality testing and continuous monitoring of the water quality and quantity is completed by City Staff at the Water Treatment Plant and throughout the distribution systems to demonstrate that the City consistently meets or exceeds the standards set by the MOECC.

In Ontario, water taking, treatment and distribution are governed by a number of Acts and Regulations. This report fulfills the reporting requirements of the Drinking Water System Regulation (O. Reg. 170/03) made under the Safe Drinking Water Act for all of the municipal drinking water treatment systems in the City of Brockville and the Township of Elizabethtown-Kitley, and covers the period from January 1st to December 31st 2016. As required under this same regulation, the report is prepared prior to March 31st and is filed for review and approved by both the City of Brockville’s and Elizabethtown-Kitley’s municipal council. Copies of the report are also on hand at the Public Library, the Revenue Office at City Hall, the Water Treatment Plant at 20 Rivers Avenue, Brockville and the Township of Elizabethtown-Kitley’s Municipal Office at 6544 New Dublin Road, RR#2 Addison.

The contents of this report highlight the requirements of the Safe Drinking Water Act, the regulations, and the systems’ approval including any reportable events and the corresponding corrective actions undertaken in 2016. In addition, the report also includes a summary of the quantities and flow rates of the water supplied during the calendar year, including monthly averages, maximum daily flows, and daily instantaneous peak flow rates. The summaries are compared to the rated capacity and flow rates in the system approvals.

The Water Systems Division has taken all necessary steps to comply with all regulatory requirements in the production and distribution of safe drinking water and to conform to the requirements of implementing and maintaining a Drinking Water Quality Management System. The dedication and commitment of all Water Systems Staff ensures a safe reliable drinking water supply to consumers of the City of Brockville and the a portion of the Township of Elizabethtown-Kitley.

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Brockville Drinking Water System Annual Water Quality Report 2016

7. KEY CONTACTS

Don Richards Supervisor - Water Systems Phone: 613-342-8772 ext. 5510 Fax: 613-345-6163 Email: [email protected]

Jason Barlow Chief Operator - Water Systems Phone: 613-342-8772 ext. 5511 Fax: 613-345-6163 Email: [email protected]

Peter Raabe, P. Eng. Director of Environmental Services Phone: 613-342-8772 ext. 3257 Fax: 613-342-5035 Email: [email protected]

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City of Brockville Drinking Water OperationalD... Water Plan Elizabethtown-Kitley of Township A-17-12: No. Report

FIGURE 6.1 - DRINKING WATER SYSTEM PROCESS DIAGRAM Uncontrolled When Printed When Uncontrolled

DISCHARGE TO RIVER TO DISCHARGE ST.LAWRENCE RIVER PRE-CHLORINE

SUPERNATANT (ZEBRA MUSSEL CONTROL) SANITARY SEWER

SLUDGE TO LOW - LIFT PUMPING STATION

BROCKVILLE WATERTREATMENTFLOW SCHEMATIC RAW WATER TURBIDITY ANALYZER PRE-CHLORINE

SETTLING METER (OFF-SEASON) TANK B /W CHAMBER COAGULANT

COAGULANT PRE Cl 2 ANALIZER FLOCCULATION TANKS HOLDING TANK B /W GRANULATED CARBON ACTIVATED FILTERS No.1 B/W WASTE WATER APPENDIX A

FILTER 1 TURBIDITY ANALYZER B/W WASTE WATER No.2

FILTER 2 TURBIDITY ANALYZER

POST FILTER CHLORINE FILTER FILTER PUMP PUMP B /W B /W No.1 No.2

POST FILTER Cl 2 ANALYZER WATER FORBACKWASH RESERVOIR PROCESS

MAIN PLANT RES. Cl 2 ANALYZER FLUORIDE POST- CHLORINE

SEE BELOW HIGH LIFTPUMPSTATION DIESEL No.2 No.2 Page TREATED WATER FLOW METER 18 PUMP No.1 ULTRA VIOLET of SK2011-94 2012 0124

DIESEL No.1 DISINFECTION 23 DISTRIBUTION SYSTEM

No.3 POST-CL2 ANALYZER

FLUORIDE ANALYZER

D.G.D. TREATED WATER TURBIDITY ANALYZER AGENDA ITEM #7.1. ITEM AGENDA 2016 PROPOSED CAPITAL PROGRAM AGENDA ITEM #7.1.

PROJECT NAME: Water Equipment/Construction YEAR PROPOSED: 2016

Brockville Water Treatment Plant, Trunk Distribution System and Booster LOCATION: Stations Cost Centre: 08WTPW

HISTORY: LENGTH OF PROJECT: Ongoing YEAR FIRST INTRODUCED: 2001

Provides for the capital needs of the Water Treatment Plant, Trunk Distribution SCOPE: System and Booster Stations. Funding is provided through water revenues. PROJECT ID: PROJECT DESCRIPTION: PRJ. MGR: BUDGET: 9403010 WATER TREATMENT: BLDG. & PROPERTY MNTCE: Security Measures & Monitoring (Additional card entry locks) 9,500 Main Plant Brick/Exterior (Brick Repairs) 10,000 Fencing (Security barrier gate main plant parking lot) 8,500 Heating Systems (Clara-vac / filter building 25,000 Building Structure (Workshop / mezzanine main plant) 55,000

WATER TREATMENT PLANT: Filter Surafce Wash System (Bearing replacement / wash nozzle fittings) 7,500 Level Transmitters (5) 17,500

PARKEDALE RESERVOIR & BOOSTER STNS: Zone II, Pump #1 (refurb) 12,500 Electrical (Replace control switches Zone I panel) 10,000

BOOSTER STATIONS

LOW LIFT STATION PLC (Low PLC expansion) 20,000 Pump #2 (refurb) 12,500

OVERHEAD TANK Retaining Wall (Repairs) 10,000 Water Tower Structure (Reserve Contribution) 75,000

TRUNK WATER FEEDER MAIN

Twin WTP Discharge Line (Reserve Contribution) 100,000

CONTINGENCY: 22,380

395,380

Allows for coordinated planning of the Capital Requirements required to meet WHY REQUIRED: the needs of the Water Treatment system through the Water Distribution Reserve. This Advantages & also

Benefits ensures that all costs are being captured and financed through the water rates.

PREPARED BY (PROJECT MANAGER): D. RICHARDS DATE: September 3, 2015 Page 19 of 23 Report No. A-17-12: Township of Elizabethtown-Kitley Water D... Page 27 of 120 AGENDA ITEM #7.1. Appendix C Flow Report 2016

BROCKVILLE WATER SYSTEMS ANNUAL FLOW REPORT 2016

Month WTP Raw WTP Raw WTP Raw WTP Raw WTP WTP Rated Rated WTP Treated Avg Flow Max Flow Peak Flow Total Flow Treated Treated Capacity Flow Total (m3/day) (m3/day) (L/min) (m3) Avg Flow Max Flow (m3/day) Capacity Monthly Flow (m3/day) (m3/day) (%) (m3)

January 9,572 11,226 21,181 296,761 9,731 11,588 36,400 32% 301,685 February 9,902 11,260 18,789 287,168 9,924 11,171 36,400 31% 287,811 March 10,092 11,194 19,369 312,852 9,953 10,423 36,400 29% 308,571 April 9,917 10,902 28,165 297,530 9,867 10,470 36,400 29% 296,012 May 10,780 13,290 32,541 334,184 10,618 12,912 36,400 35% 329,165 June 11,384 13,265 35,376 341,520 11,106 12,287 36,400 34% 333,204 July 11,666 13,589 32,108 361,675 11,413 13,080 36,400 36% 353,833 August 12,114 14,327 35,019 375,552 11,745 13,895 36,400 38% 364,117 September 10,365 11,085 32,046 310,952 10,229 10,873 36,400 30% 306,890 October 9,876 11,052 25,696 306,160 9,571 10,348 36,400 28% 296,719 November 9,380 10,325 21,268 281,404 9,244 9,860 36,400 27% 277,327 December 9,325 10,039 21,918 289,103 9,335 10,080 36,400 28% 289,386 TOTAL 3,794,868 3,744,720

BROCKVILLE WATER SYSTEMS HISTORICAL ANNUAL FLOW

Year Total Flow Year Total Flow (m3) (m3)

1963 5,468,128 1991 5,297,094 1964 5,792,558 1992 5,037,999 1965 7,026,093 1993 5,013,019 1966 6,652,020 1994 5,548,256 1967 6,531,729 1995 5,467,001 1968 6,302,901 1996 5,148,340 1969 6,174,018 1997 5,698,474 1970 6,447,978 1998 5,519,157 1971 6,246,122 1999 5,631,225 1972 5,876,886 2000 5,565,808 1973 6,179,755 2001 5,726,410 1974 6,552,608 2002 5,032,500 1975 7,049,823 2003 5,117,740 1976 6,157,384 2004 5,238,190 1977 5,862,139 2005 5,625,869 1978 6,283,413 2006 5,308,800 1979 6,340,110 2007 5,189,831 1980 6,905,996 2008 4,715,116 1981 6,324,999 2009 4,332,102 1982 5,685,995 2010 4,128,747 1983 6,119,997 2011 4,291,115 1984 5,894,998 2012 4,213,592 1985 5,451,999 2013 3,815,746 1986 5,780,998 2014 3,822,724 1987 5,515,998 2015 3,972,362 1988 5,319,997 2016 3,744,720 1989 6,034,455 1990 5,064,771

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EILZIBETHTOWN-KITLEY WATER DISTRIBUTION ANNUAL FLOW REPORT

Month Avg Flow Max Flow Total Flow (m3) (l/min) (m3)

January 129 1,710 3,510 February 133 1,206 3,863 March 104 1,345 3,228 April 115 1,605 3,475 May 167 1,426 5,185 June 187 1,455 5,613 July 176 1,605 5,471 August 151 2,601 4,698 September 113 2,604 3,410 October 102 2,788 3,189 November 99 1,277 2,979 December 107 1,407 3,344 TOTAL 47,965

ELIZABETHTOWN WATER DISTRIBUTION HISTORICAL ANNUAL FLOW

Year Total Flow (m3) 2004 81,913 2005 101,402 2006 99,254 2007 113,068 2008 128,460 2009 98,782 2010 95,876 2011 74,052 2012 76,372 2013 71,552 2014 62,873 2015 52,646 2016 47,965

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2016 WATER LOSS REPORT 2016 (m3) Water Treatment Plant 3,744,720

Accounted for Water Water sold to customers Residential 1,120,548 Industrial 1,698,896 Sales to Elizabethtown-Kitley (East of Brockville) 68,733 Sales to Elizabethtown-Kitley (West of Brockville) totalizer meter 47,966 Total Billed Water 2,936,143

Total NRW 808,577 NRW Accounted for 21.6% Flat Rate Water Users 29,982 Industrial Fire flow testing 15,000 Chlorinator Flow 19,961 Watermain Breaks 237,301 Anti-Freeze Taps 20,422 Fire Fighting and Training 3,106 Hydrant Fire Flow testing and flushing 30,616 Water for Low Lift manual vacuum priming sysyem 0 Flushing Stations 71,758 Parks and Recreation Water Use 10,871 NRW used (accounted for) 439,017 11.7% Total Lost Water 369,560 Percentage of Lost Water 9.87%

Steve Allen, C.E.T. Jason Barlow, C.Tech January 31, 2017

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Township of Elizabethtown-Kitley

2016 WATER LOSS REPORT 2016 (m3) Flow Through Totalizer meter 47,966

TOTAL METERED WATER 47,966

Water sold to Residential Customers (west of totalizer) 47,235

Total Billed Water 47,235

Total NRW 731 1.5% NRW Accounted for Watermain Breaks 0 Localized Flushing for Sampling and Complaints 0 Hydrant Fire Flow testing 0 Flushing Stations 1,636

NRW Used (accounted for) 1,636 3.4% Total Lost Water -905 Percentage of Lost Water * -1.89%

Steve Allen, C.E.T. Jason Barlow, C.Tech January 31, 2017

* Within range of water meter accuracy

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Township of Elizabethtown -Kitley Main Administration Office Tel: (613) 345-7480 6544 New Dublin Rd 1 800 492-3175 RR 2 Fax: (613) 345-7235 Addison, ON K0E 1A0 Email: [email protected]

R E P O R T To: Mayor Pickard and Members of Council From: Yvonne L. Robert, Administrator-Clerk Date: March 13, 2017 Re: REPORT NO. A-17-14: Limerick Environmental Services Ltd. 2009 Annual Summary Report for Council ______The Township entered into a waste collection agreement with Limerick Environmental Services Ltd. for the collection and disposal of waste from the north end of the municipality in 2014. This contract was for a three year period to end on May 31st, 2017.

Under Article 4 of the agreement, the municipality, at its option may choose to enter into two one year (1) extensions of this agreement with Limerick Environmental Services Ltd. Recently Limerick Environmental Services Ltd. met with Township staff and have requested a two year extension. They have confirmed that the extension will be at the same price as originally tendered.

A discussion with staff noted that there have not been any significant issues with this contractor. Therefore, it is recommended to Council that a two year extension be granted, in accordance with the June, 2014 agreement.

Recommendation: THAT Report A-17-14 be received; AND THAT Council approve the extension of the Limerick Environmental Services Ltd. waste collection agreement for a two year period commencing June 1, 2017.

YLR

Report No. A-17-14: Limerick Environmental Services Ltd. Page 32 of 120 AGENDA ITEM #7.3.

Township of Elizabethtown -Kitley

Main Administration Office Tel: (613) 345-7480 6544 New Dublin Rd 1 800 492-3175 RR 2 Fax: (613) 345-7235 Addison, ON K0E 1A0 Email: [email protected]

R E P O R T To: Mayor Pickard and Members of Council From: Yvonne L. Robert, Administrator-Clerk Date: March 27, 2017 Re: REPORT NO. A-17-16: 2018 Municipal Election Alternative Voting ______Amendments to the Municipal Election Act require the municipal Council to adopt the vote counting equipment or alternative voting by-law prior to May 1st, 2017. Previously, this by-law was required to be passed in the spring of the election year. It is believed that part of the reasoning around this movement in date is the requirement to have all procedures and forms established before December 29, 2017.

Another change to the Municipal Election Act requires the Clerk to prepare a pre-election accessibility plan identifying potential accessibility issues and how the municipality will be addressing the issues with either removal, prevention or mitigation.

As noted in past reports regarding municipal elections, the Municipal Elections Act states that “in choosing a location for a voting place, the clerk shall have regard to the needs of electors with disabilities”; municipalities must now provide accessible customer service. The Accessibility Standards for Customer Service, Regulation 429/07 requires the following provisions:  Allow for the use of service animals and support persons  Provide notice of temporary disruptions of service  Provide accessibility customer service training for all election staff, including election officials and third parties  Establish procedures for responding to feedback  Provide documents in alternate format to take into account a person’s disability  Provide notice of availability of the above documents

In keeping with Regulation 429/07, specifically, the AMCTO’s elections guide for the previous election recommends that municipalities consider incorporating more than one method of casting a ballot. Alternative forms of voting also provide the voter with the opportunity to “vote anywhere any time”, further facilitating the elector’s ability to cast their ballot no matter the disability.

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There continue to be benefits to providing alternative voting methods, including electronic (internet and telephone) as well as paper ballots:

1. Voter Choice and Flexibility The voter does not have to be at a specific poll at a specific time but can be anywhere in the municipality, province or anywhere in the world as long as telephone or internet services are available. This will ensure business travellers, students, snowbirds and non-resident voters have a voice in the municipal election.

2. Fast and Accurate Results Results of internet and telephone voting would be available immediately upon the close of polls. Tabulators will provide a prompt counting of all paper ballots rather than relying on manual counts.

3. Accessibility Issues As discussed above, the various forms of voting will provide alternatives to ensure accessibility to all. Paper ballots would be available at a poll located at the Township office which is fully accessible as well as at the three nursing homes and the Brockville Mental Health Centre. It has been noted that voters with vision disabilities can make use of telephone voting and voters with a hearing impairment can use the internet to vote with little or no assistance.

4. Voter Participation Though the Township’s voter participation numbers have reduced over the past two elections, other municipalities have seen a significant increase in voter turnout when offering internet/telephone voting. Using the electronic voting method combined with a paper option eliminates the complicated proxy process.

It should be noted that there are other events that affect voter turnout including but not limited to a race for the Mayoral position and a hot topic that spurs the interest of the electors.

In the 2014 election the greatest numbers of voters were between 50 and 70 with the majority of those using electronic/telephone voting. Those over 80 years of age used both electronic/telephone voting and paper ballot equally. This could be due to the travelling polls (those that attend seniors housing) offering only paper ballots.

Electronic voting also allowed voters from outside the area to vote including Quebec, Saskatchewan, Florida, Illinois, Minnesota, North Carolina, New York, Ohio, Pennsylvania, South Carolina, Texas and Virginia.

…..3/

Report No. A-17-16: 2018 Municipal Election Alternative Voti... Page 34 of 120 Report A-17-16 - 3 - AGENDA March 27, ITEM2017 #7.3. 2018 Municipal Election Alternative Voting

5. Candidate Election Tools It is possible for a candidate to be able to monitor voter turnout throughout the voting period by defined areas in order to more effectively direct campaigning efforts. With this option, a candidate would no longer need scrutineers as the candidate and his/her approved supporters could monitor participation online (secure login would need to be provided).

Other companies have entered the market since the Township first participated in electronic voting in 2010. The Leeds and Grenville CAO/Clerk’s group hosted an open house last fall where the various companies could provide information on their programs. As in the past, municipal staff from across the United Counties of Leeds and Grenville will be working together to develop a request for proposal from all companies for review and consideration. By partnering with other municipalities, there is a savings in training costs and support services. As well, it is hoped that by buying together, there may be a price reduction.

As a point of consideration by Council, there are a number of Ontario municipalities that have opted for electronic voting only (no paper ballots).

It is recommended that Council authorize the use of electronic voting, including internet and telephone as well as paper ballots for the 2018 municipal election, with vote counting equipment.

Recommendation: THAT Report No. A-17-16 be received; THAT staff be instructed to draft the necessary vote counting equipment and alternate voting by-law for Council’s consideration.

YLR

Report No. A-17-16: 2018 Municipal Election Alternative Voti... Page 35 of 120 AGENDA ITEM #7.4.

Township of Elizabethtown—Kitley

Main Administration Office Tel: (613) 345-7480 6544 New Dublin Rd , 800 492-3175 RR2 Fox:(613) 345-7235 Addison, ON KOElAO Email: [email protected] R E P O R T To: Mayor Jim Pickard and Members of Council From: Diane Gordon, Director of Finance Date: February 27, 2017 Re: REPORT NO. F-17-03: Statement of the Treasurer

In accordance with Section 284(1) of the Municipal Act, 2001, as set out below, attached is the 2016 Statement of the Treasurer:

“The Treasurer of every municipality shall on or before March 31 provide to the council of the municipality an itemized statement on remuneration and expenses paid in the previous year to, a) each member of council in respect of his or her services as a member of the council or any other body, including a local board, to which the member has been appointed by council or on which the member holds office by virtue of being a member of council; b) each member of council in respect of his or her services as an officer or employee of the municipality or other body described in clause (a): and (3) each person, other than a member of council, appointed by the municipality to serve as a member of any body, including a local board, in respect of his or her services as a member of the body.”

Recommendation:

That Report F-17-01 be received.

Report No. F-17-03: Statement of the Treasurer Page 36 of 120 AGENDA ITEM #7.4.

STATEMENT OF REMUNERATIONAND EXPENSES FOR MEMBERS OF COUNCIL FOR THE YEAR 2016

Honorarium Non Tax Committee Conference Total

PICKARD, J 15,000.00 5,000.00 320.00 — 15,320.00 BARLOW, J 9,999.96 3,333.32 880.00 1,100.00 11,979.96 BRAYTON, E 9,999.96 3,333.32 960.00 1,100.00 12,059.96 DOWNEY, D 9,999.96 3,333.32 600.00 1,100.00 11,699.96 EADY, C 9,999.96 3,333.32 600.00 10,599.96 MILLER, J 9,999.96 3,333.32 480.00 1,100.00 11,579.96 SMITH, R 9,999.96 3,333.32 800.00 1,100.00 11,899.96

TOTAL 74,999.76 24,999.92 4,640.00 5,500.00 85,139.76

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