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Regular Council Meeting Monday, March 13, 2017 @ 7:00 PM Council Chambers

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Regular Council Meeting Monday, March 13, 2017 @ 7:00 PM Council Chambers Elizabethtown - Kitley Agenda Regular Council Meeting Monday, March 13, 2017 @ 7:00 PM Council Chambers Page 1. Call to Order 2. Adoption of Agenda 3. Disclosure of Interest 4. Adoption of Minutes 4.1. Regular Council meeting minutes dated February 27, 2017. 4 - 7 02.27.17 Regular Minutes 5. Delegations 6. Accounts/Financial Matters 6.1. February 2017 Accounts Payable 7. Staff Report 7.1. Report No. A-17-12: Township of Elizabethtown-Kitley Water Distribution 8 - 31 System A-17-12 Annual Water Quality Report 2016 Annual Water Quality Report 7.2. Report No. A-17-14: Limerick Environmental Services Ltd. 32 17-14 Limerick Environmental Services Extension Request 7.3. Report No. A-17-16: 2018 Municipal Election Alternative Voting 33 - 35 17-16 2018 Municipal Election Alternative Voting 7.4. Report No. F-17-03: Statement of the Treasurer 36 - 37 F-17-03 Statement of the Treasurer 8. Committee Minutes 8.1. Committee of Adjustment meeting minutes dated February 23, 2017. 38 - 44 03.13.17 COA 8.2. Heritage Elizabethtown-Kitley Committee meeting minutes dated February 16, 45 - 47 2017. 03.13.17 Heritage 9. By-laws 9.1. First and Second Reading 48 - 68 By-law No. 17-09: A By-Law To Appoint A Member of Council The Bellamy Park Management Board By-law No. 17-12: A By-Law To Amend Assessment Schedule Due To Changes In Ownership And Subdivided Lands In The Township Of Elizabethtown - Kitley For The Garland Municipal Drain Page 1 of 120 By-law No. 17-15: A By-law to Authorize the Execution of a Grant Funding Agreement Number 2 Between the Township of Elizabethtown-Kitley and Her Majesty the Queen in Right of Ontario (Minister of the Environment) for the Source Protection Municipal Implementation Fund 17-09 Council Appointment to Bellamy Park Management Board 17-12 Garland Assessment Schedule 17-12 Schedule Garland Drain 17-15 Source protection Municipal Implementation Fund Extension 2 17-15 SPMIF AMENDMENT AGREEMENT 9.2. Third Reading 69 - 107 By-law No. 17-09: As Above By-law No. 17-12: As Above By-law No. 17-13: A By-law to Authorize the Execution of an Agreement Between the Town of Smiths Falls, Village of Merrickville-Wolford, Township of Drummond/North Elmsley, township of Montague, Township of Rideau Lakes and the Township of Elizabethtown-Kitley Regarding the Recreation Cost Sharing By-law No. 17-15: As Above 17-13 Smiths Falls Recreation Cost Sharing 17-13 Recreation Cost Sharing Agreement 10. Correspondence 10.1. Laura & Harold Roobol Re: Reticle at the Airport - By-law and Intersection 108 - 109 (Receive and Refer to Staff) 03.13.17 10.1 Roobol Re Reticle Project and Intersection 10.2. Leeds, Grenville & Lanark District Health Unit Re: 2016 Land Control Services 110 - 111 (Receive and File) 03.13.17 10.2 Health Unit Re Land Control Services 10.3. Township of Lake of Bays Re: Schedule 5 of Bill 7 - And Act to Amend or 112 - 113 Repeal Various Acts With Respect to Housing and Planning (Property Standards) - Request for Support (Receive and Support) 03.13.17 10.3 Lake of Bays Requesting Support 10.4. Ministry of Education Re: Update on Pupil Accommodation Reviews in Rural 114 - 119 and Remote Communities (Receive and File) 03.13.17 10.4 Ministry of Education UPDATE - Pupil Accommodation Reviews and Support for Education Rural and Remote Communities 10.5. Elizabethtown-Kitley Residents Association Re: Lawful Explanation for the 400 120 m Shooting Range (Receive and Refer to Staff) 03.13.17 10.5 EKRA Re Lawful Explanation for 400 m Shooting Range 11. Informational Items 12. Unfinished Business 13. Motions and Notices of Motion 14. Public Question Period 15. Closed Meeting 15.1. 239(2)(f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose: LEGAL RECOMMENDATIONS FOLLOWING DECEMBER COUNCIL LETTER Page 2 of 120 15.2. That Council adjourn to a closed meeting at ___________under Section 239 of the Municipal Act, 2001, as specified below, to facilitate discussion with respect to: 239(2)(f) Advice that is subject t to solicitor-client privilege, including communications necessary for that purpose: Specifically: Legal Recommendations Following December Council Letter 239(2)(b) Personal Matters about an identifiable individual: Specifically: Committee Applications, Personnel 16. Adjournment Page 3 of 120 AGENDA ITEM #4.1. M I N U T E S The Corporation of the Township of Elizabethtown-Kitley Regular Council Meeting - February 27, 2017 - Members Present: Mayor Jim Pickard, Councillors Jim Miller, Earl Brayton, Robert Smith, Christina Eady and Dan Downey Regrets: Council Jason Barlow Staff Present: Administrator-Clerk Yvonne Robert, Fire Chief Jim Donovan and Deputy Clerk Betty Gibson This meeting of Council was held at the New Dublin Council Chambers, 6544 New Dublin Road. Call to Order: Adoption of Agenda: RES. NO. 051-17 Moved by D. Downey Seconded by J. Miller That the February 27, 2017 Regular Council meeting agenda be adopted. DISPOSITION: Motion Carried Disclosure of Interest: None Adoption of Minutes: RES. NO. 052-17 Moved by J. Miller Seconded by R. Smith That the Regular Council meeting minutes dated February 13, 2017 be adopted as circulated; And That The Special Council meeting minutes dated February 21, 2017 be adopted as circulated. DISPOSITION: Motion Carried Delegations: Brant Burrow Re: Counties' ED-19 Site Mr. Burrow spoke to the Counties Waste Disposal Site ED-19 and negotiations regarding the possible sale of the site. Mr. Burrow advised he had attended a public meeting held by the Counties in Spencerville, noting people living near the facility are upset. Mr. Burrow feels thesite should be considered a public asset as it is paid for with residents' taxes. Mr. Burrow does not think the Counties should sell the site as it was established to meet possible future needs, also voicing interest as to where the Regular Council meeting minutes dated February 27, 2017.Page 1 of 4 Page 4 of 120 AGENDA ITEM #4.1. Regular Council Meeting Minutes Corporation of the February 27, 2017 Township of Elizabethtown-Kitley proceeds will go if the site is sold. Mr. Burrow commented on his surprise that the Township did not have representation at the public meeting or that a staff report had not crossed the table, suggesting maybe the background was not known. Mayor Pickard responded to some of Mr. Burrow's comments, advising the concerns that Mr. Burrow He advised that the Counties is still paying on a regular basis for studies. Mayor Pickard also commented that there are a series of implications from the Province, noting if the time does ever come (to sell ED-19), it will not be a mega dump, as it would be too expensive. Mayor Pickard noted the costs for dumping have gone up and this may make it more viable. The Mayor advised that discussions among councils are occurring and counties will be taking this matter to the councils within their county. Staff Report: Fire Services 2016 Activity Report Council voiced appreciated to the volunteer firefighters. RES. NO. 053-17 Moved by R. Smith Seconded by D. Downey That the Fire Services 2016 Activity Report be received. DISPOSITION: Motion Carried Committee Reports: Economic Development Committee Mayor Pickard advised of David Miles resignation from the Economic Development Committee, advising he had send Mr. Miles a letter thanking him for his commitment to the Committee. Councillor Downey will bring the suggestion that the $500 loan in 2016 to the E-K Farmers' Market Association be waived to the Economic Development Committee, clarifying it would be a one time grant. RES. NO. 054-17 Moved by R. Smith Seconded by J. Miller That the Economic Development Committee meeting minutes dated February 14, 2017 be received and filed DISPOSITION: Motion Carried Public Library Board RES. NO. 055-17 Moved by C. Eady Seconded by E Brayton That the Public Library Board meeting minutes dated February 15, 2017 be received and filed. DISPOSITION: Motion Carried Recreation Committee of the Whole RES. NO. 056-17 Moved by E. Brayton Regular Council meeting minutes dated February 27, 2017.Page 2 of 4 Page 5 of 120 AGENDA ITEM #4.1. Regular Council Meeting Minutes Corporation of the February 27, 2017 Township of Elizabethtown-Kitley Seconded by C. Eady That the Recreation Committee of the Whole meeting minutes dated February 21, 2017 be received and filed. DISPOSITION: Motion Carried By-laws: First and Second Reading Council agreed to first and second reading, but not third reading until an escape clause is included in the agreement and all municipalities would have to agree. By-law No. 17-13: To authorize the Execution of an Agreement Between the Town of Smiths Falls, Village of Merrickville-Wolford, Township of Drummond/North Elmsley, Township of Montague, Township of Rideau Lakes and the Township of Elizabethtown- Kitley Regarding the Recreation Cost Sharing RES. NO. 057-17 Moved by E. Brayton Seconded by C. Eady By-law No. 17-13: To authorize the Execution of an Agreement Between the Town of Smiths Falls, Village of Merrickville-Wolford, Township of Drummond/North Elmsley, Township of Montague, Township of Rideau Lakes and the Township of Elizabethtown-Kitley Regarding the Recreation Cost Sharing. That the mover be granted leave to introduce By-law Numbered 17-13 and this shall constitute the first and second reading thereof. DISPOSITION: Motion Carried Third Reading Pending the inclusion of an escape clause in the agreement, Resolution No. 058-17 was tabled. RES. NO. 058-17 Moved by C. Eady Seconded by E. Brayton By-law No. 17-13: To authorize the Execution of an Agreement Between the Town of Smiths Falls, Village of Merrickville-Wolford, Township of Drummond/North Elmsley, Township of Montague, Township of Rideau Lakes and the Township of Elizabethtown-Kitley Regarding the Recreation Cost Sharing.
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