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California Accidental Release Prevention (CalARP) Program Administering Agency Guidance January 31, 2005 Preface This document provides general guidance to help Administering Agencies (AAs) implement and enforce the California Accidental Release Prevention (CalARP) Program. The intent is to identify the elements of the Program applicable to each regulated business, and assist AAs with oversight of the CalARP Program statutes and regulations. This document is not a substitute for the CalARP Program regulations; it does not impose legally binding requirements. About This Document This document follows the format of the California Code of Regulations, Title 19, Division 2, Chapter 4.5: California Accidental Release Prevention (CalARP) Program. The regulatory sections are presented in parentheses for ease of reference. Acknowledgements The California Emergency Management Agency (Cal EMA) would like to thank the following people for their valuable assistance in the preparation of this document: Howard Wines, Hazardous Materials Specialist, City of Bakersfield Fire Department Robert Distaso P.E., Fire Safety Engineer, Orange County Fire Authority Randall L. Sawyer, Supervisor, Accidental Release Prevention Programs, Contra Costa County Health Services Department Beronia Beniamine, Senior Hazardous Materials Specialist, Stanislaus County Environmental Resources Department Angie Proboszcz, Risk Management Program Coordinator, USEPA Region 9 Jon Christenson, Senior Environmental Health Specialist, Merced County Department of Public Health Teresa Quiaoit, Hazardous Material Specialist III, Los Angeles County Fire Department Cal EMA staff: Jack Harrah, Hazardous Substances Scientist Cara Roderick, Hazardous Substances Scientist Charles Snyder, Hazardous Substances Scientist Brian Abeel, Hazardous Substances Scientist Steven DeMello, Program Manager II, Technological Hazards Division Deni Gray, Associate Governmental Program Analyst Dr. Frederick Lercari, Associate Toxicologist Fred Mehr, Hazardous Substances Scientist Michael Warren, Senior Emergency Services Coordinator Norm Wobschall, Graphic Designer David Zocchetti, Staff Counsel California Emergency Management Agency 01/31/05 Page 2 of 174 CalARP Program Administering Agency Guidance About the January 31, 2005 Revision The current version of this document is intended to reflect the June 28, 2004 revision to the CalARP regulations, California Code of Regulations, Title 19, Division 2, Chapter 4.5. In addition to correcting numerous minor errors in spelling, grammar and math (and hopefully not introducing too many more), the following list outlines the changes that have been made to the August 28, 2003 CalARP Administering Agency Guidance. Pages 23-24, Section 2740.1(d) – Registration. Several new fields added. Page 30, Section 2745.3 – Executive summary. No longer includes release scenarios. Page 33, Section 2745.10(c) and (d) – RMP Updates. “De-registration” added. Page 33, Section 2745.10.5 – Required RMP Corrections. New section. Page 39-40, Section 2750.3 – Quick Reference Worst Case Release Scenario Requirements. Updated flammable fuel requirements. Page 75, Section 2770.2 – Threshold determination. Elaboration on threshold determination for chemicals with listed concentrations. Page 108, Appendix D – CalARP Program Table of Deadlines. “De-registration” added. Pages 118-154, Appendix G – Example Forms and Letters. Several new forms added, including a new version of the registration form, with the new 2004 fields. Page 155, Appendix H – Acronym list. “SIC” deleted, “NAICS” added. Page 158, old Appendix J – List of Federal Registers. This appendix was deleted. Page 158, Former Appendix K now designated Appendix J. Pages 158-170, new Appendix J – CalARP Program Evaluation Questions. Questions updated to reflect 2004 regulations. California Emergency Management Agency 01/31/05 Page 3 of 174 CalARP Program Administering Agency Guidance TABLE OF CONTENTS Introduction Chapter 1 General (Article 1) ..................................................................................................13 Selected Definitions (Section 2735.3) .....................................................................................13 Applicability (Section 2735.4) ................................................................................................14 General Requirements (Section 2735.5) .................................................................................15 CalARP Program Management System (Section 2735.6) .......................................................17 Emergency Information Access (Section 2735.7) ...................................................................18 Chapter 2 Registration (Article 2) ...........................................................................................23 Registration (Section 2740.1) ..................................................................................................23 Chapter 3 Risk Management Plan (RMP) Components and Submission Requirements (Article 3) ........................................................................................25 Submission (Section 2745.1) ...................................................................................................25 RMP Review Process (Section 2745.2) ..................................................................................27 RMP Executive Summary Component (Section 2745.3) ........................................................30 RMP Offsite Consequence Analysis and Five-year Accident History Components (Sections 2745.4 and 2745.5)......................................................................................31 RMP Program 2 Prevention Program Component (Section 2745.6) .......................................31 RMP Program 3 Prevention Program Component (Section 2745.7) ......................................31 RMP Emergency Response Program Component (Section 2745.8) .......................................32 RMP Certification (Section 2745.9) ........................................................................................32 RMP Updates (Section 2745.10) .............................................................................................32 Required RMP Corrections (Section 2745.10.5) .....................................................................33 Covered Process Modification (Section 2745.11) ...................................................................34 Certificate of Occupancy (Section 2745.12) ............................................................................34 Chapter 4. Hazard Assessment (Article 4) ...............................................................................35 Hazard Assessment Applicability (Section 2750.1) ................................................................35 Offsite Consequence Analysis Parameters (Section 2750.2) ...................................................36 Worst-Case Release Scenario Analysis (Section 2750.3) ........................................................37 Alternative Release Scenario Analysis (Section 2750.4) ........................................................40 Defining Offsite Impacts to the Population (Section 2750.5)..................................................40 Defining Offsite Impacts to the Environment (Section 2750.6) ..............................................41 Offsite Consequence Analysis Review and Update (Section 2750.7) .....................................41 Offsite Consequence Analysis Documentation (Section 2750.8) ...........................................41 Five-year Accident History (Section 2750.9) .........................................................................42 California Emergency Management Agency 01/31/05 Page 4 of 174 CalARP Program Administering Agency Guidance Chapter 5. Program 2 Prevention Program (Article 5) ..........................................................43 Safety Information (Section 2755.1) ........................................................................................43 Hazard Review (Section 2755.2) .............................................................................................43 Operating Procedures (Section 2755.3) ...................................................................................44 Training (Section 2755.4) ........................................................................................................45 Maintenance (Section 2755.5) .................................................................................................46 Compliance Audits (Section 2755.6) .......................................................................................47 Incident Investigation (Section 2755.7) ...................................................................................48 Chapter 6. Program 3 Prevention Program (Article 6) ..........................................................49 Process Safety Information (Section 2760.1) ..........................................................................49 Process Hazard Analysis [PHA] (Section 2760.2) .................................................................51 Operating Procedures (Section 2760.3) ...................................................................................54 Training (Section 2760.4) ........................................................................................................55 Mechanical Integrity (Section 2760.5) ....................................................................................58 Management of