Invitation to Bid Contract
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SOUTH SUDAN RECOVERY FUND - EASTERN EQUATORIA STABILIZATION PROGRAM CONSTRUCTION OF BRIDGE ACROSS KIDEPO RIVER AND AUXILLARY DRAINAGE WORKS IN IKOTOS COUNTY, EASTERN EQUATORIA STATE, REPUBLIC OF SOUTH SUDAN United Nations Office for Project Services (“UNOPS”) Invitation to Bid Contract Measured Price Construction Contract Contract No.: [Insert Contract Number] Date of Issuance:14/02/2013 ITB Case No.: UNOPS/SSOC/77184/ITB/WORKS/2013-020 1 INVITATIONOperational excelle nTOce fo rBIDresult s that matter CONTENTS 1. INVITATION LETTER ………………............................................................................. 2. SECTION I – BID PARTICULARS ……………………………………………................. 3. SECTION II – INSTRUCTIONS TO BIDDERS …………………………………….......... 4. SECTION III – EVALUATION METHOD AND CRITERIA …………………………........ 5. SECTION IV – RETURNABLE BID SCHEDULES ………………………………............ SCHEDULE 1 Form of Bid……………………..................................................... SCHEDULE 2 Form of Bid Security……………................................................. SCHEDULE 3 Bidder’s Details……………......................................................... SCHEDULE 4 Bill of Quantities…………............................................................ SCHEDULE 5 Bidder Preliminary Programmes …………….............................. SCHEDULE 6 Proposed Project Team and Organizational Structure............... SCHEDULE 7 Insurances……………………………........................................... SCHEDULE 8 Capacities, Experience, Work in Hand and Work Completed..... SCHEDULE 9 Implementation/Quality Management System Proposals........... SCHEDULE 10 Health and Safety Management System………………............... SCHEDULE 11 Environmental Management System…...................................... SCHEDULE 12 Proposed Sub Contractors and Suppliers…............................... SCHEDULE 13 Proposed Sources of Naturally Occurring Materials................... SCHEDULE 14 Outline Statements of Proposed Methods….............................. SCHEDULE 15 Declaration................................................................................. SCHEDULE 16 Conflicts of Interest..................................................................... SCHEDULE 17 Dispute Details........................................................................... SCHEDULE 18 Addenda to ITB........................................................................... 6. SECTION V - UNOPS MEASURED PRICE CONSTRUCTION CONTRACT……….... i INVITATIONOperational excelle nTOce fo rBIDresult s that matter Instructions INVITATION LETTER Dear Sir/Madam, Subject: Invitation to Bid for the Construction of Bridge across Kidepo River and auxiliary drainage works in Ikotos County, Eastern Equatoria State, Republic of South Sudan – ITB Case No.: UNOPS/SSOC/77184/ITB/WORKS/2013-020 Under the South Sudan Recovery Fund for the Eastern Equatoria State Stabilization Program, UNOPS is implementing the Rehabilitation and Construction of the Lobira – Rumula - Kikilay to Kanangorok Road under the South Sudan Recovery Fund – Eastern Equatoria Stabilization Program. As part of this program, UNOPS is implementing the construction of a bridge across Kidepo river and auxiliary drainage works in Ikotos County in the Eastern Equotaria State of South Sudan The work comprises of geotechnical investigation, design of the bridge, construction of bridge piers, abutments and bridge approach roads, construction of drainage structures, supply, assembly, installation, launching and commissioning of bridge (Acrow type). The United Nations Office for Project Services (UNOPS) is pleased to invite prospective bidders to bid in accordance with the requirements and process as set out in this Invitation to Bid (ITB). The ITB consists of the following: This Invitation Letter; Bid Particulars (Section I); Instructions to Bidders (Section II); Evaluation Method and Criteria (Section III); Returnable Bid Schedules (Section IV); UNOPS Measured Price Construction Contract (the Contract) (Section V). A complete set of the above bidding documents in English may be obtained from UNOPS by downloading them from our website http://www.unops.org/ENGLISH/WHATWENEED/Pages/currentbusinessopportunities.aspx If you are interested in submitting a bid in response to this ITB, please prepare your bid in accordance with the requirements and process as set out in this ITB and submit your bid to UNOPS by the Deadline for Submission of Bids set out in the Bid Particulars in Section I of the ITB. We look forward to receiving your bid. Pre-cleared by Approved by: ____________________________ ___________________________ Name: Rula Ragheb ABU NIMREH Name: Sunita PITAMBER Title: Procurement Advisor Title: Procurement Authority Date: 14 February 2013 Date: 14 February 2013 1 INVITATIONOperational excelle nTOce fo rBIDresult s that matter Instructions SECTION I BID PARTICULARS 2 INVITATIONOperational excelle nTOce fo rBIDresult s that matter Instructions Works The works include the construction of Bridge across Kidepo River and (Article 1) auxiliary drainage works in Ikotos County, Eastern Equatoria State, Republic of South Sudan as further described in Section V of this ITB. Contact for All correspondence, notifications and requests for clarification in relation correspondence, to this ITB shall be sent to: notifications and E-Mail: Jennifer Wanichan at [email protected] and requests for copy to Rula Ragheb Abu Nimreh at clarifications [email protected], (Article 1) United Nations Office for Project Services Office: Procurement Office, UNOPS Juba Contact details: Procurement Officer ATTENTION: BIDS SHALL NOT BE SUBMITTED TO THE ABOVE ADDRESS BUT TO THE ADDRESS FOR BID SUBMISSION AS SET OUT BELOW (see Art. 21). Bidder Eligibility No nationalities are excluded from submitting a bid. (Article 4) Bidders may be a private, public or government-owned legal entity or any associations, including joint ventures or consortiums, with a formal intent and legal capacity to enter into a binding agreement with UNOPS Clarifications Requests for clarification from bidders will not be accepted any later than (Article 8) 10 days before the Deadline for Submission of Bids. Responses to requests for clarification shall be communicated to bidders by posting responses on UNOPS’ website at www.unops.org under ITB Case No. UNOPS/SSOC/77184/ITB/WORKS/2013-020 Clarification A clarification meeting shall be held as follows: Meetings (Article 9) Date: 21st February 2013 Time: 11.00am Location: Safari Link Hotel, Torit, South Sudan. The clarification meeting is mandatory. Site Inspection (Article 10) A group site inspection shall be held as follows: Date: 22nd February 2013 Time: 11:00 am Location: Kidepo River, 80km from Lobira Road camp. The site inspection is mandatory. Bidders shall notify UNOPS two days in advance as to whether or not 3 INVITATIONOperational excelle nTOce fo rBIDresult s that matter Instructions they intend to participate in the site inspection and the details of their representatives who will attend. Bid validity Bids shall remain valid for acceptance by UNOPS for 90 Days from the period Deadline for Submission of Bids. (Article 13) Alternative bids (Article 15) Alternative bids will NOT be evaluated. Bid security (Article 16) Bidders shall provide bid security in the form set out in Returnable Bid Schedule 2 – Form of Bid Security (see Section IV). The bid security shall be in the amount of USD 5,000.00 Bid Currency Prices shall be quoted in US Dollars (Article 17) Duties and Taxes (Article All bids shall be submitted inclusive of any direct taxes 18) Language of All bids, information, documents and correspondence exchanged bids between UNOPS and the bidders in relation to this bid process shall be (Article 20) in English. Bid Submissions Bids must be submitted as follows: (Article 21) Personal delivery in sealed envelopes by the Closing Date. The sealed envelopes shall contain one soft copy and two hardcopies. The two hardcopies shall comprise one original hardcopy bid marked “Original”. One hardcopy of the bid marked “Copy" shall also be submitted. In the event of any discrepancy between the soft and/or hardcopies of the bid, the bid marked as “Original” shall govern. ***CONFIDENTIAL BID - DO NOT OPEN UNLESS AUTHORIZED*** United Nations Office for Project Services Behind State Ministry of Physical Infrastructure Central Equatoria State Juba South Sudan Personal delivery shall be made between the hours of 8.30 am and 5.00pm on UNOPS regular working days by the Closing Date. Att.: Chair Person, Bid Opening Committee. Case No.: UNOPS/SSOC/77184/ITB/WORKS/2013-020 Closing Date: 7thMarch 2013 at 10.00am at Juba, South Sudan Time From: [Insert bidder’s name & details] ] Deadline for All bids must be submitted by Thursday 10:00 am Juba, South Sudan Submission of Time on 07th March 2013 Bids (Article 22) Bid Opening Bids will be opened at 3:00pm on 7th March 2013 at UNOPS SSOC 4 INVITATIONOperational excelle nTOce fo rBIDresult s that matter Instructions (Article 24) Juba, South Sudan. 5 Operational excellence for results that matter INVITATION TO BID Instructions SECTION II INSTRUCTIONS TO BIDDERS 1. INFORMATION FOR BIDDERS Bidders are invited to submit a bid for the works described in the Bid Particulars in Section I, and further described in the Contract in Section V, in accordance with this ITB. All correspondence, notification and bids in relation to this ITB shall be sent to the contact person and address set out in the Bid Particulars in Section I. 2. INTERPRETATION OF THE ITB This