For Official Use Only O & M No. 75 ANNUAL ADMINISTRATIVE

For official use only O & M No. 75

ANNUAL ADMINISTRATIVE REPORT 2017

LOK SABHA SECRETARIAT NEW DELHI February, 2019

P R E F A C E

This Report deals with the various items of work executed by the Lok Sabha Secretariat during the Calendar year 2017.

2. The main function of the Lok Sabha Secretariat is to assist the Speaker in the discharge of several duties as the Presiding Officer of the Lok Sabha. It includes rendering of assistance to Members of Parliament (Lok Sabha) in the discharge of their Parliamentary duties in general and providing secretarial assistance to the House and various Standing and other Parliamentary Committees in particular.

3. The Lok Sabha Secretariat has been segmented into various Services and further into Branches/Sections for the efficient and smooth discharge of duties. The work done by each Branch/Section has been set out in the report Service-wise along with a Statement showing the personnel strength as on 31.12.2017.

New Delhi; Smt. Snehlata Srivastava

FEBRUARY, 2019 Secretary- General

C O N T E N T S

PART-I LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE

A HOUSE RELATED BRANCHES Page No.

1. Legislative Branch-I 8

2. Legislative Branch-II 13 (including Committee on Private Members' Bill & Resolution)

3. Parliamentary Notice Office 16

4. Members' Stenos Pool 18

5. Privileges & Ethics Branch 19 (including Committee of Privileges, Committee on Ethics and Committee on Protocol Violation and Contemptuous Behaviour of Government Officials with MPs)

6. Question Branch 26

7. Table Office 29 (including Business Advisory Committee and Committee on Absence of Members from the Sittings of the House) B COMMITTEE BRANCHES

(a) Financial Committee Branches

1. Estimates Committee Branch 38

2. Public Accounts Committee Branch 39

3. Public Undertakings Committee Branch 41

4. Railway Convention Committee Branch 42

(b) Departmentally Related Standing Committee 43 Branches

1. Agriculture Committee Branch 45

2. Chemicals and Fertilizers Committee 46 Branch

3. Coal and Steel Committee Branch 47

4. Defence Committee Branch 48

5. Energy Committee Branch 49

6. External Affairs Committee Branch 50

7. Finance Committee Branch 52

8. Food, Consumer Affairs & Public 53 Distribution Committee Branch 4

9. Information Technology Committee Branch 54

10. Labour Committee Branch 55

11. Petroleum and Natural Gas Committee 56 Branch

12. Railways Committee Branch 57

13. Rural Development Committee Branch 58

14. Social Justice and Empowerment 59 Committee Branch

15. Urban Development Committee Branch 60

16. Water Resources Committee Branch 61

1. Committee Branch-I 62 (including Rules Committee and General Purposes Committee)

2. Committee Branch-II 65 (Committee on Papers Laid on the Table, Joint Committee on offices of Profit, and Select/Joint Committee on Bills)

3. Committee on Government Assurances 70

4. Subordinate Legislation Committee Branch 71

5. Empowerment of Women Committee 74 Branch

6. Joint Committee on Security in Parliament 75 House Complex

7. Joint Committee on Land Acquisition Cell 76

8. MPLADS Committee Branch 77

9. Petitions Committee Branch 78

10. Scheduled Castes and Tribes Committee 79 Branch

11. Committee on Welfare of Other Backwards 80 Classes (OBC)

12. Complaints Committee Cell 82

13. Joint Committee on Financial Resolution 83 and Deposit Insurance Bill C ADMINISTRATIVE BRANCHES

1. Administrative Branch-I 84

2. Administrative Branch-II 94

3. Organisation and Methods Section 98 5

D SERVICE BRANCHES

1. Bills & Payment Branch 101

2. Computer (HW & SW) Management 104 Branch

3. Distribution Branch 116

4. General Procurement Branch 118

5. General Stores Branch 120

6. General Works Branch 122

7. Heritage Management Branch 124

8. Integrated Finance Unit (IFU) 126

9. Members' Salaries and Allowances Branch 130 (including Joint Committee on Salaries and Allowances of Members of Parliament)

10. Members' Services Branch 133 (including House Committee)

11. Sales and Records Branch 140

12. Welfare Branch 142

E OTHER BRANCHES 147 1. Conference Branch

2. Information Cell 158

3. Joint Recruitment Cell 159

4. Pay and Accounts Office (Members and 160 Gazetted Office, Non-Gazetted Employees & Audit and Cheques and Funds Branches)

5. Committee Coordination Branch 165

6. Reservation Cell for SC/ST Employees 167

Personnel Strength 169

PART-II LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE

A RESEARCH AND INFORMATION

1. Research related Sections/Wings

(a) Parliamentary Affairs Wings 172 (b) Political Affairs Wing 173 (c) Legal and Constitutional Affairs Wing 174 (d) Economic and Financial Affairs Wing 175 (e) Journal of Parliamentary Information (JPI) 176 Section (f) Social Affairs Wing 177 (g) Practice and procedure Unit 178 6

(h) Educational and Scientific Affairs Wing 179 (i) Who's Who Cell 180

2. Press and Public Relations Wing 182

3. Parliamentary Museum & Archives 188

4. Bureau of Parliamentary Studies & Training 192

B LIBRARY, REFERENCE AND DOCUMENTATION

1. Acquisition Section 194

2. Administration and Preservation Section 198

3. Audio-Visual & Telecasting Unit 200

4. Documentation Section 203

5. Members' Reference Service 205

6. Gazettes and Debates Section 208

7. Microfilming Unit 209

8. Parliament Library (Circulation Counter) 210

9. Press Clippings Section 214

10. Processing Section 217

11. Publication Unit 219

12. Reprography Service 220

13. Children's Corner 221

14. Acts and Bills Section 223

15. Digitalization Unit 225

16. Staff Library 228

Personnel Strength 230

PART-III VERBATIM REPORTING SERVICE

Reporters Branch 232

PART-IV SIMULTANEOUS INTREPRETATION SERVICE

Interpreters Branch 235

PART-V EDITORIAL AND TRANSLATION SERVICE

1. Editorial Branch 238

2. Synopsis Branch 241

3. Debates (Hindi) Branch 243

4. Debates (English) Branch 245 7

5. Translation (Index) Branch 247

6. Translation (Committee-I) Branch 250

7. Translation (Committee-II) Branch 252

8. Translation (Committee-III) Branch 254

9. Translation (Committee-IV) Branch 256

10. Translation (Committee-V) Branch 258

11. Translation (OIH-Q) Branch 259

12. Translation (English Questions) Branch 261

13. Translation (Parliamentary Papers) Branch 263

14. Translation (Publications) Branch 265

15. Raj Bhasha Prabhag 267

16. Hindi Information Unit 271

Personnel Strength 273

PART-VI PRINTING AND PUBLICATIONS SERVICE

1. Printing Section 274

2. Rota print Section 276

3. Proof Reading Section 277

4. Bindery Section 278

Personnel Strength 279

PART-VII LOKSABHA TELEVISION UNIT 280

PART-VIII PARLIAMENT SECURITY SERVICE 284

LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE

A. HOUSE RELATED BRANCHES

1.1 The House related Branches are concerned with the day-to-day business of the Lok Sabha i.e. Questions, Bills, Resolutions, Motions, Budget, Cut Motions, Amendments, etc., and also with various Legislative Committees. Presently, the following Branches deal with the work related to the House:-

(i) Legislative Branch-I (ii) Legislative Branch-II (iii) Parliamentary Notice Office (iv) Members' Steno Pool (v) Privileges and Ethics Branch (vi) Question Branch (vii) Table Office

1. LEGISLATIVE BRANCH-I

(1) FUNCTIONS

1.2 The Legislative Branch-I deals with – Bills-Government Bills/Ordinances, Resolutions- Government Resolutions & Statutory Resolutions, Motions- Government Motions, No-Day-Yet-Named Motions, Motions for Suspension of Rules, Amendments to Motion of Thanks on the President’s Address, Short Duration Discussions, Messages from Rajya Sabha (receipt & transmission), Budgets-General, Railways, States, etc.

(2) WORK DONE DURING THE YEAR 2017

1.3 The break-up of the work done in the Branch during the year was as under:-

BILLS

Government Bills introduced 58

Government Bills, as passed by Rajya Sabha, laid on the 1 Table of Lok Sabha

Government Bills passed 50

Bills referred to Standing Committees 5

Bills-report of Standing Committees presented/laid 7

RESOLUTIONS

Resolution placed before the House by the Chair 1

Government Resolutions-notices received 10

Government Resolutions-admitted 10

Government Resolutions-adopted 1 9

Government Resolutions-negatived Nil

Government Resolutions-withdrawn Nil

Statutory Resolutions-notices received 28

Statutory Resolutions-admitted 14

Statutory Resolutions adopted/negatived/withdrawn 14

ORDINANCES PROMULGATED BY THE PRESIDENT 10

MESSAGES RELATING TO BILLS, MOTIONS:

Received from RS 39 Transmitted to RS 67

MOTION

GOVERNMENT MOTIONS

No. of notices received: - Nil

No. of motions admitted: - Nil

No. of motions discussed: - Nil

No. of motions remained part-discussed: - Nil

NO-DAY-YET-NAMED MOTIONS

No. of notices received: - 7

No. of motions admitted: - Nil

No. of motions moved: - Nil

No. of motions adopted - Nil

No. of motions withdrawn: - Nil

No. of motions negatived: - Nil

No. of motions which remained part-discussed: - Nil

SHORT DURATION DISCUSSIONS UNDER RULE 193 ON MATTERS OF URGENT PUBLIC IMPORTANCE

No. of notices received: - 225

No. of discussions admitted: - 4

No. of discussions held: - 4

No. of discussions completed: - 3

No. of discussions remained part-discussed: - 1

MOTIONS FOR SUSPENSION OF RULES

No. of Motions moved: - 3

No. of Motions adopted: - 3

MOTION OF THANKS ON PRESIDENT’S ADDRESS

No. of amendments tabled: 549

No. of amendments moved and negatived: 415

UNION BUDGET

(i) No. of Cut Motions on Demands for Grants under 119 the control of Ministry of Railways admitted and circulated:

No. of Cut Motions moved: 80

No. of Cut Motions adopted: Nil

(ii) No. of Cut Motions on Demands for Grants under 53 the control of Ministry of Agriculture and Farmers' Welfare admitted and circulated:

No. of Cut Motions moved: 37

No. of Cut Motions adopted: Nil

(iii) No. of Cut Motions on Demands for Grants under 57 the control of Ministry of Defence admitted and circulated:

No. of Cut Motions moved: 29

No. of Cut Motions adopted: Nil

(iv) No. of Cut Motions on Demands for Grants under 61 the control of Ministry of Home Affairs admitted and circulated:

No. of Cut Motions moved: 20

No. of Cut Motions adopted: Nil

(v) Cut motions on the Outstanding Demands for 348 Grants admitted and circulated:

No. of Cut motions treated as moved: 348

No. of Cut motions adopted: Nil

AMENDMENTS TO GOVERNMENT BILLS

No. of Amendments tabled: 787

No. of Amendments moved: 379

No. of Amendments adopted: 209

No. of Amendments negatived: 169

No. of Amendments withdrawn: 1

APPLICATIONS UNDER THE RIGHT TO INFORMATION ACT, 2005

No. of applications received: 101

No. of appeals received: 5

1. Examined Supplementary Demands for Grants in respect of General and Railway Budget for the years 2015-16. Also examined Supplementary Demands for Grants in respect of General Budget for 2016-17, Budget (Uttarakhand) for 2016-17 and Demands for Grants on Account (Uttarakhand) for the year 2016-17 were also examined. Demands for Excess Grants in respect of General Budget for the year 2013-14 were also examined.

2. Examined all notices of cut motions, got them printed and circulated lists of admitted cut motions.

3. Prepared : Announcements for moving motions and Guillotine formula –

(i) Formulae for disposing of amendments to the Motion of Thanks on the President’s Address for use by the Speaker and Officers at the Table.

(ii) Lists of amendments to the Motion of Thanks for use by the Speaker and Officers at the Table.

(iii) Formulae for disposing of cut motions for use by the Speaker and Officers at the Table.

(iv) Marked lists of cut motions, moved by the members, for use by the Speaker and Officers at the Table and for display on the Notices Boards.

4. Prepared/scrutinised/got printed/distributed all Bills.

5. Examined all Bills introduced in Lok Sabha/Rajya Sabha.

6. Compiled statements showing weekly progress of Bills during sessions and got published in Bulletin-Part II

7. Prepared statements regarding Government Bills for inclusion in the Resume of Work done by Lok Sabha;

8. Prepared statements regarding Bills passed by the Houses and assented to by the President during the session;

9. Compiled requisite material for inclusion in Secretary-General’s D.O. letter to State Legislatures, Journal of Parliamentary Information;

10. Prepared briefs for Leaders’ Meetings before sessions;

11. Prepared briefs for Business Advisory Committee Meetings;

12. Updation of Chapters of Kaul and Shakdher relating to the Branch.

13. Processed letters/representations received from general public addressed to Hon’ble Speaker/Secretary-General relating to this Branch.

14. Compiled and provided information relating to this Branch under the Right to Information Act, 2005.

15. Prepared statements regarding receipt and distribution of copies of Annual Reports/Outcome Budgets relating to the Ministries/ Departments of Government of India.

16. Updating of Bills and entering information relating to Bills on the Parliament Homepage/Member's Homepage.

17. Table duty by Officers of the Branch.

18. Division duty by Officers/Sr. Assistants/Assistants.

2. LEGISLATIVE BRANCH-II [Including Committee on Private Members’ Bills and Resolutions]

(1) FUNCTIONS

1.4 Examination, Scrutiny and Editing of Private Members’ Bills and Resolutions and providing secretarial assistance to the Committee on Private Members’ Bills and Resolutions.

(2) FUNCTIONS OF COMMITTEE ON PRIVATE MEMBERS' BILLS AND RESOLUTIONS

1.5 To allot time to Private Members’ Bills and Resolutions, to examine Private Members’ Bills seeking to amend the Constitution before their introduction in Lok Sabha, to examine such Private Members’ Bills where the legislative competence of the House is challenged and also to categorise Private Members’ Bills according to their nature, urgency and importance into categories `A’ and `B’ after they have been introduced in Lok Sabha.

(3) WORK DONE BY BRANCH IN GENERAL DURING THE YEAR 2017

1.6 The break-up of the work done in the Branch during the year was as under:-

(i) Private Members’ Bills pending at the beginning of the year - 541

(ii) No. of Bills introduced (copies of these Bills were got published - 284 in the Gazette of India, Extraordinary Part II, Section 2 & supplied to RSS, Ministries concerned)

(iii) No. of Bills discussed and disposed of. (Statement-I) - 1 (Part- discussed) (excluding one part- discussed Bill, as passed by Rajya Sabha)

(iv) No. of Bills removed from the Register of pending Bills - 19 (Statement-II)

(v) No. of Bills withdrawn without discussion - 1 (Statement-III)

(vi) No. of Ballots in respect of pending Bills and publication of - 4 results thereof in Bulletin- Part II

(vii) No. of Lists of Business prepared, printed and circulated in - 7 respect of Private Members’ Bills

(viii) No. of amendments to Bills examined and circulated - NIL

(ix) Compilation of statement showing progress of Bills - Every week (issued by LB-I)

Preparation of paragraphs re.

(i) Statement of Private Members’ Bills pending in LS; - 3

(ii) Statement of pending notices of motions for leave to - 3 (At the end of introduce Private Members’ Bills and publication of every session) the same in Bulletin-Part II.

(iii) No. of Notices of Resolutions admitted - 21

(iv) No. of Resolutions discussed/disposed of in the House. - 3 (Statement-IV) (including one part- discussed)

(v) No. of Resolutions adopted - NIL

(vi) No. of Ballots of names of members - 7 who had given notices for moving resolutions

(vii) No. of Lists of Business prepared, printed and circulated - 6

in respect of Resolutions

(viii) No. of amendments to Resolutions examined and circulated - NIL

(4) WORK DONE BY COMMITTEE ON PRIVATE MEMBERS’ BILLS AND RESOLUTIONS

1.7 The break-up of the work done in the Committee during the year was as under:-

Constitution of the Committee CPMBR (2016-17) - 15.9.2016 (16th LS) CPMBR (2017-18) - 15.9.2017 (16th LS)

Sittings held - 9

Reports presented to the House - 9

Miscellaneous Work handled

Preparation of minutes and laying them on the Table of the - 9 House (both English and Hindi versions)

(5) WORK DONE IN HINDI

Private Members’ Bills:

(i) Number of Bills printed and circulated in Hindi - 284

(ii) Number of Lists of Business circulated - 7 (iii) Number of amendments circulated - NIL

Private Members’ Resolutions :

(i) Number of Lists of Business circulated - 6

(ii) Number of amendments circulated - NIL

Committee on Private Members’ Bills and Resolutions:

(i) Number of Notices and Agenda issued - 9

(ii) Number of Reports circulated - 9

(iii) Number of sittings of which minutes were laid on the - 9 Table of the House.

Applications under the Right to Information Act, 2005

No. of applications received - 31

No. of appeals received - NIL

3. PARLIAMENTARY NOTICE OFFICE

(1) FUNCTIONS

1.8 Receipt of Notices in connection with the business of Lok Sabha and other communications from members on allied matters, issue of member’s Photo Identity Cards, Spouse Identity Card-cum-Railway Passes, Ex-member Identity Cards-cum-Railway Passes, Ex-member Spouse Identity Cards and supply of forms etc., distribution of replies of Starred and Unstarred Questions to members are the main functions of the Parliamentary Notice Office.

(2) WORK DONE DURING THE YEAR 2017

1.9 The break-up of the work done in the Office during the year was as under:-

Receipt regarding Notices:-

(i) # Adjournment motion 943 (ii) # Calling Attention 237 (iii) # Matters under Rule 377 2887 (iv) No-Confidence Motion --- (v) # Matters of Urgent Public Importance 8448 (vi) Suspension of Question Hour --- (vii) # Motions under Rule 184 14 (viii) # Short Duration Discussions under Rule193 337 (ix) Amendments to Motion of Thanks on President’s 549 Address (x) Cut motion on General Budget 821 (xi) # Statutory Resolution 17 (xii) # Notices of Amendments to Bills 957 (xiii) Government Resolution --- (xiv) # Amendments to Resolution 01 (xv) # Ballot for Resolutions 197 (xvi) # Text of Private Member's Resolutions -- (xvii) # Private Members Bills 395 (xviii) # Privilege 30 (xix) $ Notice of Question Forms– Starred and Unstarred 121810 (78,492 + 45,452) (xx) $ Half-an-Hour Discussions 07 (xxi) $ Short Notice Questions 04

Receipt about constitution of Committees:- Committees (a) Nominations 131 (b) Withdrawals 21

(The notices were sent to the concerned Branches for necessary action besides attending to enquiries from Members) # including online notices received $ excluding online notices received

Issue of Identity cards/passes/lockers etc.

(i) Lockers supplied to Members - Nil (ii) Photo Identity Cards issued to Ex-MPs - 21 (iii) Photo Identity Cards issued to Spouse of Ex-MPs - 04

(iv) Member’s Identity Cards issued - 06 - 08 Duplicate

(v) Identity Card-cum- Railway - 08 Pass for Member’s Spouse issued - 02 Duplicate

(vi) Railway Journey Forms for Members/ - Nil Spouses/Attendants of Members (booklet) Steamer Journey Form

(vii) Supply of printed replies of Starred and - 1,660 + 19,090 = 20,750 Unstarred Questions to Members

Other items of work:

1. Seating arrangements in Lobbies/Galleries of Central Hall during the President’s Address on 31.01.2017 for Members of both the Houses of Parliament.

2. Issue of Paragraphs in Bulletin Part-II before the commencement of each session held in 2017.

4. Issue of Paragraphs in Bulletin Part-II informing Members of Lok Sabha on important matters.

5. Assisted/guided to MPs and Ex-MPs to obtain/delivery of group photograph of Members of Parliament of current and previous Lok Sabha from the Photographer.

6. Maintenance of two Notice Boards placed in the outer Lobby of Lok Sabha.

7. Printing and supply of various forms/cards.

4. MEMBER'S STENOGRAPHERS' POOL

(1) FUNCTIONS

1.10 Stenographers' Pool renders stenographic and typing assistance (both in English and Hindi) to Hon’ble Members of Lok Sabha.

(2) WORK DONE DURING THE YEAR 2017

1.11 The stenographic/typing work done by the Pool during, 2017 is as follows:-

English (in pages) 23565

Hindi 27235

Specific procedural and policy changes: No change

5. PRIVILEGES AND ETHICS BRANCH

(1) FUNCTIONS

1.12 Privileges & Ethics Branch provides secretarial assistance to three Parliamentary Committees viz. (i) Committee of Privileges; (ii) Committee on Ethics; and (iii) Committee on Violation of Protocol Norms and Contemptuous Behaviour of Government Officers with Members of Lok Sabha. Besides, the Branch also attends to the following types of work:-

(a) Examination of various Notices/Complaints regarding breach of privileges/violation of Protocol Norms/unethical conduct of MPs, etc.

(i) Examination of notices of questions of privilege given by Members, putting up observations to be made by Hon’ble Speaker on each of these notices in case the Member seeks to raise the matter in the House and also putting up statements on the updated daily status of pending notices of question of privileges for use of Secretary-General in the Chamber of the House as well as for all the officers in the hierarchy.

(ii) Publication of intimations received from Police Stations in Lok Sabha Bulletin Part-II regarding arrest/release/detention of MPs and other consequential actions thereto.

(iii) Processing of requests from members for provision of security to them and also putting up statements on the updated daily status of pending security matters of Members for use of Secretary-General in the Chamber of the House as well as all the officers in the hierarchy.

(iv) Examination/Processing of complaints received from MPs on violation of protocol norms by Government officers and also putting up statements on the updated daily status of pending protocol violation complaints and miscellaneous complaints from Members of Lok Sabha for use of Secretary-General in the Chamber of the House as well as all the officers in the hierarchy.

(v) Examination/Processing of complaints of unethical conduct of Members.

(vi) Lok Sabha Chamber duties The officers of the Branch perform duties at the Table of the House as per Roster taken out from time to time while officers/officials also attend to duties at the time of Division during session periods as allocated from time to time.

(b) Custody and Processing of Declarations filed by Members of Lok Sabha under the Members of Lok Sabha (Declaration of Assets and Liabilities) Rules, 2004

(i) Declaration forms filed by Members of Lok Sabha under the provisions of the above Rules ibid are received by the Secretary-General and marked to the Branch through the hierarchy of officers for being kept in custody of the Branch;

(ii) Entries are then made in the Branch Register maintained for the purpose;

(iii) The Declaration forms are then scrutinized and any lacunae found in these forms i.e. Absence of signature of the Member in the Declaration form; Declaration not in prescribed format; etc. are pointed out the Member concerned for due rectification thereof;

(iv) The Declaration form is scanned and a digital copy kept for records while the physical forms are stored in the Branch. 20

(v) The requirement for filing the Declaration form by Members within the stipulated time in terms of provisions of the Rules ibid are notified in the Lok Sabha Bulletin Part-II by the Branch from time to time.

(vi) The list of Members who have filed the Declaration forms vis-a-vis the list of Members whose Declaration forms are pending are compiled in the Branch and updated from time to time. Reminders are also issued to the Members from time to time whose Declaration forms are pending.

Furnishing of information to various private individuals/parties pertaining to Privileges & Ethics Branch sought for under the Right to Information Act, 2005.

(d) Examination and processing of requests received from Prosecuting Agencies viz. Central Bureau of Investigation (CBI), Police Authorities, etc. for sanction of the Hon’ble Speaker for grant of permission of MPs of Lok Sabha u/s 19(1)(c) of the Prevention of Corruption Act, 1988.

(e) Publications brought out by the Branch

(i) Introductory Guides pertaining to the three Parliamentary Committees serviced by the Branch viz. Committee of Privileges; Committee on Ethics; and Committee on Violation of Protocol Norms and Contemptuous Behaviour of Government Officers with Members of Lok Sabha (usually updated after every Lok Sabha).

(ii) Privileges and Ethics Branch Practice and Procedure (Volume I and II) (usually updated after every Lok Sabha).

(iii) Privileges Digest (Annual Issue) – Compilation of summaries of Privilege cases that have arisen in the Lok Sabha, Rajya Sabha, State Legislative Assemblies, Foreign Parliaments and Articles/other Matters of Interest (Annual Publication).

(iv) Updation of consolidated volumes of Privileges Digest Cases (1950-2000) for reprint to include Privileges Digest Cases (1950-2016) : The exercise is done from time to time and is currently being done by the Branch for being reprinted (Proof Reading Stage).

(v) Updation of the Branch Publication – Parliamentary Privileges – Court Cases (first brought out in 2002) for reprint thereof (under Proof Reading Stage).

(vi) Work pertaining to training of Interns (BPST and SRI) attached to the Branch for exposure to the various work of the Branch. (8 Interns in 2017)

I. FUNCTIONS OF THE COMMITTEES SERVICED BY THE BRANCH

(a) Committee of Privileges

The Committee of Privileges, Lok Sabha is one of the oldest and most important Parliamentary Standing Commitee having been in existence since 01.04.1950 and is entrusted with the onerous mandate of examining and determining questions of breach of privileges of the Members, that of Parliamentary Committees as also breach of privilege or contempt of the House, as a whole. Initially, only ten Members were appointed to the Committee. However, subsequently w.e.f. 2 May, 1955, the number of Members increased to fifteen Members. Unlike other Committees, the remit of the Privileges Committee extends to that of quasi-judicial nature as the 21

Committee has the power to recommend punitive action for breach of privilege of Members or contempt of the House

(b) Reference to the Committee

(i) When leave to raise a question of privilege is granted by the House, the House may consider the question itself and come to a decision or refer it to the Committee of Privileges for consideration and report, on a motion made either by the member who raised the question or by any other member. (Rule 226)

(ii) In practice, the House usually refers questions of privilege to the Committee in the first instance and reserves its judgment until the report is presented.

(iii) Besides, the Speaker may also suo motu refer any question of privilege to the Committee for examination, investigation and report. (Rule 227)

(iv) With the coming into force w.e.f 18.3.1986 of the Members of Lok Sabha (Disqualification on Ground of Defection) Rules, 1985, made by the Speaker, Lok Sabha under paragraph 8 of the Tenth Schedule to the Constitution, an additional function has been assigned to the Committee of Privileges. Rule 2(b) and 7 of the aforesaid rules, provide that the Speaker may refer to the Committee any petition made to him for disqualification of a member on the ground of defection, for making a preliminary inquiry and submitting a report to him, According to Rule 7(7) of the said Rules, the procedure which shall be followed by the committee for the purpose of making a preliminary inquiry shall be, so far as may be, the same as the procedure for inquiry and determination by the Committee of any question as to breach of privilege of the House by a member.

(i) It is the duty of the Committee to examine every question of privilege referred to it, to determine with reference to the facts of each case whether a breach of privilege is involved and, if so, the nature of the breach, the circumstances leading to it, and to make such recommendations as it may deem fit. [Rule 314(1)]

(ii) The Committee may recommend some specific form of punishment to be awarded to the offenders. The Committee may also suggest the procedure that may be followed by the House in giving effect to the recommendations made by it.

(iii) The Committee may also be required by the House or the Speaker to consider questions of procedure relating to the privileges of the House.

Committee on Ethics

The Committee on Ethics has since been accorded the status of a Parliamentary Standing Committee w.e.f. 12 August, 2015 from its earlier status of an ad hoc Parliamentary Committee. Subsequently, new Rules 233A, 233B under new Chapter XXA and new Rules 316A, 316B, 316C, 316D, 316E and 316F have been inserted in the Rules of Procedure and Conduct of Business in Lok Sabha pertaining to the Committee on Ethics. Rule 316B of the Rules ibid prescribes the functions of the Committee as under:-

“Rule 316B. The Committee shall:-

(a) examine every complaint relating to unethical conduct of a member of Lok Sabha referred to it by the Speaker and make such recommendations as it may deem fit. 22

(b) formulate a Code of Conduct for members and suggest amendments or additions to the Code of Conduct from time to time.”

Committee on Violation of Protocol Norms and Contemptuous Behaviour of Government Officers with Members of Lok Sabha

The scope and functions of the Committee on Violation of Protocol Norms and Contemptuous Behaviour of Government Officers with Members of Lok Sabha constituted by the Speaker under the provisions of Rule 254 of the Rules of Procedure and Conduct of Business have been laid down vide Bulletin Part-II No. 4274 dated 2 August, 2012. The Committee has the following terms of reference:—

(a) Examine every complaint referred to it by the Speaker relating to —

(i) Violation of protocol norms laid down from time to time regarding official dealings with Members of Parliament:

(ii) Violation of instructions or guidelines issued by the Government regarding official dealings between Administration and Members of Parliament; and

(iii) Discourteous behaviour by Government Servants with a Member during official dealings.

(b) Make such recommendations as it may deem fit.

(c) The procedure which shall be followed by the Committee for examining complaints referred to it shall be, so far as may be, the same as the procedure for inquiry and determination by the Committee of Privileges, insofar as it relates to any question of breach of privilege of the House or a Member.

(d) The provisions of Rules 315 and 316 of the Rules of Procedure and Conduct of Business in Lok Sabha relating to consideration of report of Committee of Privileges presented to the House and priority for consideration of such reports by House would be applicable mutatis mutandis to the reports of the Committee to examine complaints relating to violation of protocol norms in official dealings with members.

The procedure of the working of the Committee is akin to the procedure followed by the Committee of Privileges as laid down in the Rules of Procedure and Conduct of Business in Lok Sabha.

II. VARIOUS TYPES OF WORK DONE BY THE BRANCH PERTAINING TO THE FUNCTIONING OF THE ABOVE THREE COMMITTEES ARE HIGHLIGHTED AS UNDER: -

(i) Constitution of the Committees;

(ii) Preparation of Memoranda for consideration of the Committees on the cases referred to the Committees by Hon’ble Speaker.

(iii) Making arrangements for the sittings of the Committees viz. issue of notices, SMS, booking of Committee Rooms, placing of refreshment orders, requisition of Reporters, Interpreters and circulation of relevant agenda material to the Members of the Committees;

(iv) Preparation of questionnaire for oral evidence and getting the relevant proceedings of the sittings of the Committees corrected by the witnesses; 23

(v) Preparation of Minutes of the sittings of the Committee and circulation of the same to the Members after approval by the Chairperson;

(vi) Drafting of Reports on the cases referred to and examined by the Committees of Privileges/Ethics/Violation of Protocol Norms for approval by the respective Hon’ble Chairpersons. Work pertaining to the adoption of draft Reports approved by Hon’ble Chairpersons and presentation of these Reports to the Hon’ble Speaker, Lok Sabha and subsequent laying in the Lok Sabha;

(vii) Printing and circulation of Reports;

(viii) Work pertaining to pursuance of implementation of observations/recommendations of the Committees contained in their Reports presented to Lok Sabha, if the case demands;

(ix) Settlement of Refreshment Bills for reimbursement of expenditure incurred during Committees’ sittings;

(x) Preparation of material for SG’s D.O. Letter, furnishing of detailed information to LARRDIS Parliamentary Affairs Wing on the working of the Committees.

(xi) Preparation of Revised Estimates for current year and Budget Estimates for the next year;

(xii) Supply of material for inclusion in the Brief Summary and Resume of Work Done to Table Office;

(xiii) Preparation of Quarterly Reports in respect of economy in the use of paper in the Privileges & Ethics Branch to Organisation & Methods Section;

(xiv) Preparation of material for inclusion in the Journal of Parliamentary Information to LARRDIS, JPI Section.

(xv) Preparation of Statement of Work Transacted at the end of every Session of the Lok Sabha;

(xvi) Preparation of material for publication “Parliamentary Committees” (other than Financial and Departmentally Related Standing Committee) for every year;

(xvii) Preparation, updation and uploading of information of the sittings and reports of the Committees on the Committees’ Homepages in the website of Lok Sabha;

(xviii) Examination of requests made by MPs under detention to attend Session of the House;

(xix) Preparation of brief notes/furnishing of material for Presiding Officers’ Conference, Secretary- General’s DO to State Legislatures, Conference Branch/BPST Points, material for JPI (LARRDIS) on privileges and ethics related matters;

(xx) Processing of references from State Legislatures and Foreign Parliaments (through Conference Branch); and

(xxi) Private Individual Complaints and other miscellaneous matters received from individuals and Branches of the Secretariat.

(2) WORK DONE BY THE BRANCH DURING THE YEAR 2017

1.13 The break-up of the work done in the Branch during the year was as under:-

The following notices/communications were examined under relevant Rules/Directions and various Procedures/Practices laid down:

(i) Notices of question of privilege : 29

(ii) Requests for provisions of security to members : 09

(iii) Miscellaneous complaints/representations received : 06 from the members/ex-members

(iv) Communications from authorities concerned : 39 relating to arrest/release/detention of members – Processing thereof and publishing of information in Bulletin Part-II

(v) Petitions/Complaints from private Individuals : 23

(vi) Summons from various Courts of India : 02

(vii) Requests for sanction for prosecution : 02

(viii) Communications from various agencies of : 03 Government

(b) Miscellaneous work

(i) Briefs on points for reference and use during training : NIL and orientation programmers organized by BPST

(ii) Notes on points for Presiding Officers’ : 01 Conference/Secretaries’ Conferences (iii) Communications & References from State : 02 Legislatures and foreign Parliaments (iv) Compilation of material for SG’s DO letter : 01 (v) Compilation of material for JPI : 04 (vi) Material for brief summary/resume pertaining to : 04 Privileges & Ethics Branch (vii) References from Branches regarding : 02 privileges matters (viii) Cases related to RTI Act, 2005 dealt by the Branch : 83

(ix) Preparation of summaries for Privileges Digest-2016 : 16 (x) Manuscript of Privileges Digest (PD)-2016, printing : Under compilation copies thereof and circulation stage (xi) Manuscript of updated Volumes of Privileges Digest : Under proof reading Compilation (PDC) [1950-2016] stage (xii) Manuscript of updated ‘Privileges Digest Court : Under proof reading Cases’ (PDCC) Publication stage (xiii) Cases relating to misbehavior with MPs, Violation of : 45 Protocol norms by Govt. Officials vis-a-vis MPs (xiv) Miscellaneous references/requests from Branches : 19 (xv) Proposal for e-filing of Declaration of Assets and : 01 Liabilities by MPs (xvi) Proposal for placing the Declarations of Assets and : 01 Liabilities by MPs in public domain (xvii) No. of forms of Declarations of Assets and Liabilities : received and processed 25

(i) Committee of Privileges

The Hon’ble Speaker constituted the Committee of Privileges on 01.09.2014 in the 16th Lok Sabha

No. of sittings held 12

Matters under the Consideration of the Committee 12

No. of Memoranda prepared 6

No. of Reports drafted in 2017 6

No. of Reports presented* in 2017 6

* Presented to Hon’ble Speaker on 13 and 29 December, 2017 and subsequently laid on the Table of the House on 20 December, 2017 and 3 January, 2018 respectively.

(ii) Committee on Ethics

The Hon’ble Speaker (16th Lok Sabha) constituted the Committee on Ethics as a Standing Committee w.e.f. 12.08.2015

No. of sittings held NIL

Matters under the Consideration of the Committee 4

No. of Memoranda prepared 4

No. of Reports drafted in 2017 1 (to be adopted by the Committee)

No. of Reports presented in 2017 NIL

(iii) Committee on Protocol Violation and Contemptuous Behaviour of Government Officers with Members of Lok Sabha

The Hon’ble Speaker constituted the Committee on Protocol Violation and Contemptuous Behaviour of Government Officers with Members of Lok Sabha on 15.09.2014 in the 16th Lok Sabha.

No. of sittings held 12

Matters under the Consideration of the 12 Committee

No. of Memoranda prepared 3

No. of Reports drafted in 2017 7

No. of Reports presented** in 2017 3

** Presented to Hon’ble Speaker on 25 and 26 December, 2017 and subsequently laid on the Table of the House on 4 January, 2018. d. STATUS OF COMPUTERISATION

At present 11 Personal Computers, 8 Printers, 2 Scanner, 1 Fax Machine and 1 Photocopier have been provided to the Branch.

6. QUESTION BRANCH

(1) FUNCTIONS

1.14 Scrutiny and examination of Notices of Questions for their admissibility or otherwise as received from the Members as per the provisions laid down in the Rules of Procedure and Conduct of Business in Lok Sabha, Directions by the Speaker, Lok Sabha, past precedents, Rulings/Observations from the Chair and the conventions.

(2) WORK DONE BY BRANCH DURING THE YEAR 2017 1.15 During 2017, paragraphs on the following subjects/issues were prepared and sent to Table Office for inclusion in Bulletin Part-II for circulation to Members alongwith the Summons for Eleventh Session, Twelfth Session and Thirteenth Session of the Sixteenth Lok Sabha:-

(a) Allotment of days to various Groups for answering questions by Ministers in rotational order. (b) Tabling of Notices of Questions. (c) Holding of ballots for notices of starred and unstarred questions. (d) Ballot Results of Notices of Questions on Lok Sabha Website. (e) Inviting the attention of Members to the paragraph No.10(2) (xii) contained in the “Handbook for Lok Sabha Members” which inter alia stipulates that Notices of questions be clear, self- contained and complete. (f) Notice Period and Number of Notices of Questions to be tabled. (g) Identical Notices of Questions. (h) Addressing Notices of Questions to Ministers concerned. (i) Provisions of Rules/Directions concerning admissibility of questions. (j) Disallowance or referring back of questions of excessive length. (k) Inadmissibility of questions seeking information up to block or district level about implementation of Centrally Sponsored Programmes/ Schemes. (l) Enclosing a copy of relevant press-clipping along with Notices of questions based on newspaper reports. (m) Treatment of notices of questions in Excess of 230. (n) Publishing of status of notices of questions on Lok Sabha Website. (o) Errata to the printed lists of Questions. (p) Confidentiality of answers to Questions. (q) Questions Not-asked/Questions of Absent Members. (r) Procedure pertaining to Short Notice Questions and Balloting of admitted Notices of Half-an- Hour Discussions and undisposed Half-an-Hour Discussion before the commencement of each Session during the non-Budget Sessions. (s) Notices for Half-an-Hour Discussion and Balloting of admitted Notices of Half-an-Hour Discussion and undisposed Half-an-Hour Discussion before completion of financial business during the Budget Session. (t) e-filing of Notices of Questions. (u) Uploading of Replies to Questions on Members' e-Portal.

3. A Chart showing the programme regarding Schedule of Questions including Holding of Ballot, Printing and Circulation of lists of Questions was circulated for internal use of all the Groups of the Question Branch

4. A Chart showing dates of holding of Ballots for Half-an-Hour Discussions was circulated for internal use by all the Groups of the Question Branch.

5. Changes in grouping of Ministries in the days for answering questions were made and Paragraphs were included in Bulletin Part-II in this regard for circulation to Members and Ministries.

6. Folders for rounding of Starred and Unstarred Questions were prepared. 7. Ministry-wise Index to questions was prepared and printed at the end of the Starred and Unstarred Lists.

8. Lists of questions for Oral answers for each sitting were got printed and circulated to Members and Ministries.

9. Materials on important procedural and other development in Lok Sabha for Secretary General’s D.O. letter to Secretaries of States Legislatures and others were sent to LARRDIS.

10. OM to all Ministries/Departments of Government of India regarding procedure for dealing with questions was issued before commencement of each Session.

11. Corrigenda to questions in Starred and Unstarred lists were prepared and issued whenever required.

12. Information regarding status of Notices of Questions was made available to the Members on the Lok Sabha website with field name `Status of Notices of Questions’ under question on the homepage during Eleventh Session, Twelfth Session, and Thirteenth Session of Sixteenth Lok Sabha.

13. Questions which were ambiguous in nature and did not convey clear meaning or did not fall clearly within the jurisdiction of any particular Ministry were referred either to the Member concerned or the respective Ministries to which they were addressed or to the Cabinet Secretariat for ascertaining the nodal Ministry responsible for handling the questions under reference.

14. An electronic searchable database of participation of Members in Question Hour was created and published/uploaded on the Lok Sabha Intranet.

15. The total number of notices received and admitted/replied during the Eleventh Session, Twelfth Session, and Thirteenth Session of the Sixteenth Lok Sabha was as under:- .

(i) Notices of Starred Questions = 65713 (ii) Notices of Unstarred Questions = 40262 (iii) Notices of Short Notice Questions = 21 (iv) Notices of Half-an-Hour Discussion received = 13 (v) Questions admitted/replied as Starred = 1218 (vi) Questions admitted/replied as Unstarred = 14011 (vii) Short Notice Questions admitted/ clubbed with SQ/USQ = 0 (viii) Half-an-Hour Discussions discussed in the House = 0

(ix) Number of questions to which written answers were laid on the Table of the House = 14984

(x) Abstract of Statements made by Ministers correcting replies already given by them to questions in Lok Sabha = 6

16. Member-wise indices were prepared for display on the Notice Board in the Outer Lobby of the Lok Sabha.

17. One set each of corrected lists of Starred and Unstarred Questions with corrigenda if any, pasted therewith was sent for the use of Hon’ble Speaker, Hon’ble Deputy Speaker, Secretary-General, Secretary, Principal Secretary to HS, OSD to HS, Ministry of Law & Justice, PS to President, Library and PNO.

18. Daily agenda sets comprising corrected question Lists and sets of replies to Starred Questions were prepared for the use of Hon’ble Speaker, Hon’ble Deputy Speaker, Secretary-General, Secretary, Principal Secretary to HS,OSD to HS, Additional Secretary/Joint Secretary in charge of 'Q' Branch, Joint Secretary (L) and other Senior Officers of Groups concerned.

19. Para relating to orally answered Questions and replies which were laid on the Table of the House was prepared on daily basis and sent to Table Office for inclusion in Bulletin Part– I.

20. During Session, every day 105 sets of replies to questions were sent to PNO/Lobby Officer for the use of Leaders of Parties/ Groups in the Lok Sabha. 28

21. 10 complete sets of each answer to starred and unstarred questions were supplied to PNO.

22. Statement of the Supplementaries asked by the Members during Question Hour in the Lok Sabha was prepared and uploaded on the Intranet on daily basis.

23. On the last day of each session, an exhaustive statement showing number of questions/ supplementaries asked and time taken by Members of various parties was prepared.

24. On the last day of each session, a statement showing the number of questions admitted during the session was also prepared and sent to Table Office for inclusion in the Valedictory Reference made by the Hon’ble Speaker.

25. Statistical information relating to questions after termination of each session was compiled and circulated to all officers and groups of Question Branch for their use

26. Material for Eleventh Session, Twelfth Session, and Thirteenth Session of the Sixteenth Lok Sabha was compiled and sent to Table Office, Table Office (Paper Laid Unit), LB-I, PPR, Library and JPI Section.

27. Annual Administrative Report for the year 2016 was prepared and sent to O&M Section.

28. 5 letters/requests were received from Members regarding various queries in respect of questions tabled by them which were resolved to their satisfaction.

29. 114 applications including 3 appeals were received under RTI Act, 2005 and information sought therein was supplied to the Information Cell.

30. 2 entries were prepared for inclusion in Precedents Register.

31. Debates pertaining to Eleventh Session, Twelfth Session, and Thirteenth Session of the Sixteenth Lok Sabha were examined with a view to culling out observations/decisions from the Chair.

7. TABLE OFFICE

[Incl. Business Advisory Committee and Committee on Absence of Members from the sittings of the House]

(1) FUNCTIONS

1.16 The Table Office (A) mainly deals with the Legislative and other day-to-day business of Lok Sabha. The Branch deals with:

(i) Processing of notices of Calling Attention, Adjournment/No-Confidence Motions, matters under Rule 377, matters of urgent public importance, Submissions by Members and Statements by Ministers.

(ii) Preparation of List of Business, Bulletin Part I and Bulletin Part-II.

1.17 The Branch also assists in conducting the sittings of the Business Advisory Committee and meetings held by Speaker with Leaders of the Parties.

1.18 As per directions of Hon’ble Speaker, the Lok Sabha Secretariat has initiated measures to strive towards paperless office. In this context, the Parliamentary documents viz., List of Business, Bulletin Part-I and Bulletin Part-II are now being uploaded on the Parliament of India website on a day-to-day basis.

Circulation of hard copies to all the Ministries/Departments of Government of India and Officers and Branches of the Secretariat has since been discontinued. Circulation of hard copies of Bulletin Part-II to Members of

Parliament, Officers and Branches of this Secretariat has been discontinued w.e.f. 17th April, 2015. Resume of Work done by Lok Sabha is also being uploaded on the website, as and when the same is compiled.

Circulation of hard copies of Resume of Work Done has been discontinued w.e.f. July, 2014.

(2) WORK DONE DURING THE YEAR 2017

1.19 The break-up of the work done in the Office during the year was as under:-

11th Session 12th Session 13th Session (16th Lok Sabha) (16th Lok Sabha) (16th Lok Sabha)

Summoning of 7th January, 2017 28th June, 2017 25th November, Lok Sabha 2017

Duration 31st January to 12th 17th July to 11th 15th December, April, 2017 August, 2017 2017 to 5th January, 2018

Sittings 29 19 13

Sine-die 12.4.2017 11.8.2017 5.1.2018

Prorogation 12.4.2017 12.8.2017 5.1.2018 30

[Table Office initiated and co-ordinated action regarding various ceremonies/ occurrences/business of Lok Sabha]

16th Lok Sabha

President’s Address 31st January, 2017

Motion of thanks on President’s Address 23rd February, 2017 (Notice Received)

Discussed on 3rd. 6th and 7th February, 2017

Motion Adopted on 7th February, 2017

President’s Message reported in House by 9th March, 2017 (Reported in the House) Speaker/Published on Nomination of Members NIL

Results of Bye-elections in 04 Parliamentary General Elections/Bye Elections Constituencies were declared on 11.3.2017 (one seat); 15.4.2017 (one seat); 17.4.2017 (one seat) and 15.10.2017 (one seat).

Necessary action, i.e., issue of circulars, etc. was taken up.

Oath or affirmation 4 Members made and subscribed oath/affirmation.

Obituary references Obituary references to the passing away of Six sitting Members, One sitting member of Rajya Sabha and 28 Ex-Members were prepared.

Tragic/Natural Calamity References 34 references on tragic/natural calamities were prepared.

Congratulatory/Felicitation references 10 congratulatory/felicitation reference were prepared.

References on Landmark anniversaries 05 references on landmark anniversaries and and solemn occasions solemn occasions were prepared.

Calling Attention 149 Notices (01 subject admitted) Adjournment motion 589 notices

Matters under Rule 377 1000 matters were raised/Laid

Submissions by members for inclusion in 89 members were permitted the Business commencing following week.

Matters of Urgent Public Importance 991 matters were raised raised after Question Hour and before the adjournment of the House for the day.

Statements made/laid on the Table by 29 statements made/laid. Ministers under rule 372 on matters of public importance.

Statements made/laid on the table by 122 statements made/laid. 31

Ministers under direction 73A of the Directions by the Speaker, Lok Sabha regarding status of implementation of recommendations contained in the Reports of Departmentally related Standing Committees.

Papers laid on the table – (i) By Government 5440 documents were received for laying from the Ministries/Departments. Out of which 5339 papers were included in the List of Business and the same was laid. One paper was returned to the Ministry/Department as the same remained unlaid due to incomplete submissions of papers for laying. NIL (ii) By Private Members

Maintenance of Index Cards Particulars relating to Reports, Accounts, Policies, Ordinances etc laid during 10h, 11h and 12th sessions of 16th Lok Sabha were entered in the various columns of the relevant cards by consulting Bulletins. .

Supplementary List of Business Supplementary Lists of Business for laying of Sensitive Notifications or laying of any other papers as per orders of HS were brought out and papers contained therein were laid on the Table.

SRO Paras During 10th, 11th, 12th and 13th sessions of 16th Lok Sabha, paragraphs containing the SROs laid on the Table during the week, which were subject to modification, were issued for information to members. After the termination of 10th, 11th and 12th sessions of 16th Lok Sabha, a consolidated sessional paragraph containing all the SROs laid on the Table during the above session were also issued.

Personal explanation under rule 357 02

Allegations under Rule 353 NIL

Notices under Direction 115 NIL

Notices under direction 115C 01

Presentation of Union General Budget 1st February, 2017 (Including Railways)

List of Business 119 Lists of Business (Advance/Revised/Supplementary) were issued.

Agenda sets Agenda sets were prepared for reference of HS, HDS, SG and other officers at the Table. At the end of each session, Agenda Sets were got bound and preserved.

Minutes Book At the end of each session, Minutes Book was got bound and preserved for life.

Reporters List Names of members who participated in various debates were recorded.

Authorization letters from Ministers Copies of letters sent to Legislative Branch-I, Legislative Branch-II and Question Branch for information and necessary action.

Branch Library Books frequently needed for reference were maintained.

Business Advisory Committee Date of constitution: 13.6.2014 Date of re-constitution: 28.6.2017

In all 12 sittings were held.

Allocation of time to 64 items (including preparation of 12 Reports) and Minutes of sitting of the committee and other allied work.

Bulletin Part-I Fifty-six (56) Manuscripts were prepared and sent for printing after the adjournment of the House for the day.

Bulletin Part-II 211 Bulletins (1387 paragraphs) were issued from 1 January, 2017 to 29 December, 2017.

Attendance register of members Members’ Attendance Register for all sittings from 11th to 13th sessions of the 16th Lok Sabha were prepared and placed in the Inner Lobby of the House for members to put their signatures as a token of having attended the House. The Attendance Register for all sessions of the 16th Lok Sabha were got bound.

Roll of members and Consolidated For the purpose of signing of members after Attendance of members Oath/Affirmation in the House, Roll of members was maintained as usual.

Attendance of members of every sitting during the year was uploaded on the Lok Sabha website www.loksabha.nic.in under the headings Members – Sitting Members – Attendance of Members.

Quorum Bell Total No. of times quorum bell was rung : 30

The record was included in the Resume and Brief Summary of Lok Sabha for 11th to 13th sessions of 16th Lok Sabha. Walk-out staged by members Total No. of walkouts staged by members: 30

The record was included in the Resume and Brief Summary of Lok Sabha for 11th to 13th sessions of 16th Lok Sabha. Chamber books Latest editions of all reference books viz. Constitution of India, Parliamentary Practice and Procedures, Rules, Directions, Who's Who, Dictionaries etc. were maintained for reference of Speaker, Members and Officers at the Table. Dressing the table on each day during The Chamber Attendants attended to the session work of arranging the Table for every day of each session held during the year.

Stationery for Chamber Stationery items used in Chamber were obtained from General Works/Procurement Branch before commencement of each session. Parliamentary papers for members Parliamentary papers pertaining to business before the House and printed forms of various notices were kept in a rack in the Inner Lobby for the use of Hon’ble members.

Parliamentary papers for Offices of Parliamentary papers/publications were parties/groups in Lok Sabha supplied to offices of parties and groups in Lok Sabha by Distribution Branch on the basis of information supplied by Table Office (B). Divisions Total No. of Divisions : 17

The record was included in the Resume and Brief Summary of Lok Sabha for 11th to 13th sessions of 16th Lok Sabha.

Operation of Automatic Vote Recording The procedure regarding operation of the System Automatic Vote Recording Machine and recording of corrections in the votes recorded by the machine was published in Bulletin Part-II on a daily basis during the currency of each session for the information of members. Automatic Vote Recording Machine was got tested and a certificate regarding the proper functioning of the machine was obtained from the concerned Assistant Engineer (AVR) on all session days before the commencement of the sitting. Deployment of supervisors/Division Clerks Number of Division rehearsals held : 4

Before the commencement of each session, the list of deployment of Supervisors/Division Clerks was finalised. A circular indicating their names together with places of duty allotted to them in the Chamber was issued.

Leader of House and the Leader of the During the 16th Lok Sabha, since Shri Opposition in Lok Sabha Narendra Damodardas Modi, Prime Minister is a member of the Lok Sabha, no Leader of House has been formally recognized in the 16th Lok Sabha during 2016. No Leader of Opposition has been recognized by the Speaker during the 16th Lok Sabha.

Allotment/re-allotment of seats Seat/Division numbers were allotted/re- allotted to Ministers/members of the 16th Lok Sabha. Some re-allotment of seats were also made on receipt of requests from members. Consequential actions viz., informing Ministers/members about their seat/Division number, carrying out corrections in the Attendance Register of Members, informing AVR staff about the changes, fixing of name plates in the Lok Sabha Chamber and issuing of circulars etc. were taken.

Panel of Chairpersons The following members continued to be on the Panel of Chairpersons, 16th Lok Sabha during 2017:-

1. Shri Anandrao Adsul 2. Shri Arjun Charan Sethi 34

3. Shri Hukm Deo Narayan Yadav 4. Shri Hukum Singh 5. Shri K.H. Muniyappa 6. Shri Konakalla Narayana Rao 7. Dr. P. Venugopal 8. Shri Pralha Joshi 9. Shri Ramen Deka 10. Dr. (Smt.) Ratna De (Nag)

After consultation, rosters were drawn up indicating the timings at which members on the Panel of Chairpersons would preside over the House in the absence of the Speaker and Deputy Speaker.

Statement indicating the actual time spent on the Chair by Speaker, Deputy Speaker and members on the Panel of Chairpersons were compiled and after obtaining approval, the same were included in the Resume of Work for session.

Resignation by Members Three resignations was processed and notification and circular were issued.

Vacation of Seats Vacation of seats due to :-

(a) Death 06 (b) Resignation 03

(Notification and circular were issued)

Change in the strength of parties. The party position of the Sixteenth Lok Sabha was revised on 10 occasions due to change in the strength of party in Lok Sabha on account of member’s demise, resignation, bye-elections etc.

Suspension of Members The following INC members were suspended from the service of the House under Rule 374A on 24 July, 2017 for five consecutive sittings viz., 24, 25, 26, 27 and 28 July, 2017 :-

1. Shri Gaurav Gogoi 2. Shri Kodikunil Suresh 3. Shri M.K. Raghavan 4. Shri Adhir Ranjan Chowdhury 5. Smt. Ranjeet Ranjan 6. Km. Sushmita Dev

Matters under Tenth Schedule to the Two petitions filed by Shri Mekapati Raja Constitution and Rules made thereunder. Mohan Reddy, M.P. and Leader of YSR Congress Party in Lok Sabha on 14 December, 2016 against two members of his own party viz., Smt. Kothapalli Geetha and Shri Ponguleti Srinivasa Reddy, MPs were referred to the Committee of Privileges for preliminary inquiry and report on 23.6.2017 and 02.11.2017 respectively. The reports are awaited.

One more petition filed by Shri Mekapati Raja Mohan Reddy, MP and Leader of YSR Congress Party in Lok Sabha against Shri S.P.Y Reddy, MP in June, 2014 is also under 35

examination of the Committee of Privileges.

Information furnished by the members As per requirement of rule 4 of the Members under rule 4 of the Anti-Defection Rules. of Lok Sabha (Disqualification on Ground of Defection) Rules, 1985, during 16th Lok Sabha, all have furnished information regarding their party affiliation in Form III. Their names along with their party affiliation will be published in Bulletin Part-II shortly. Information from leaders of parties in Form I is awaited from many parties. List of Office Bearers List of Office bearers of various Legislature Parties in Lok Sabha was prepared and revised as and when intimation regarding changes were communicated by the respective political parties. Seating Arrangements for Central Hall Seating arrangements were made for Functions members, dignitaries and other invitees on the occasion of the President’s Address to the joint sitting of the two Houses on 31 January, 2017 and Farewell to outgoing President Shri Pranab Mukherjee on 23 July, 2017.

The Branch assisted the Parliamentary Affairs Ministry in arranging for the seating of members, dignitaries and other invitees in the function to commemorate the launch of GST on 30 June, 2017 in the Central Hall. Certificates about membership of Lok 46 applications received from MSA Branch for Sabha for payment of Pension to ex- giving the period of membership of ex- members/families. members for pension purposes were verified.

Certificates about membership of Lok 25 members (former/sitting) of Lok Sabha Sabha for CGHS/Telephone/Railway Pass were issued membership certificates for facilities etc. to members/ex-members. CGHS/ Telephone/Railway Pass facilities/allotment of residential plots, etc. Report of Rajya Sabha proceedings Important matters raised/discussed in 57 immediately after Question Hour. sittings in Rajya Sabha at 12.00 Noon were reported for the information of the Secretary- General. Entries for Manuals Approved entries for Manuals on Rules, Directions and Constitution have been forwarded to CB-I for further necessary action. Meeting held by the Speaker with Leaders Three meetings of Speaker with of Parties/Groups Leaders/Representatives of Parties in Lok Sabha were held.

Extracts from the proceedings of the meetings were forwarded to the concerned Branches, wherever necessary.

Committee on Absence of Members from The Committee on Absence of Members from the sittings of the House and leave of the Sittings of the House met four times i.e. (i) absence granted to members. 11th session Part-I and Part-II of 16th Lok Sabha; (ii) 12th session of 16th Lok Sabha; and (iii) 13th session of 16th Lok Sabha. In all, the names of 12 members were recommended for grant of leave of absence by the Committee which has granted/condoned by the House. The members were informed accordingly.

Examination of Lok Sabha proceedings Daily proceedings of the 11th, 12th and 13th sessions of the 16th Lok Sabha were 36

examined on day-to-day basis. During this period, 6 observations were made by the Chair and 63 entries were culled out for inclusion in various Manuals. Supply of Information under RTI Act, 2005. 189 RTI applications were processed and forwarded to Information Cell for necessary action.

Valedictory Reference Valedictory References on conclusion of the 11th, 12th, and 13th Sessions of 16th Lok Sabha were prepared.

Publications of the Branch Manuscript of Resume of Work done by 16th Lok Sabha during 10th, 11th and 12th Sessions were prepared/compiled, got printed and uploaded on Lok Sabha website. The Resume pertaining to 13th Session is under preparation.

Brief Summaries of work relating to Legislative and other Business of 10th, 11th and 12th sessions of 16th Lok Sabha have been compiled.

Distribution of copies after laying thereof Sets of papers laid on the Table were got on the Table of the House prepared and delivered to various Branches of the Secretariat.

Misc. queries from Ministries, Legislatures Replies to such queries, as and when and outsiders. received, were given.

Reply to queries under Right to As and when queries under Right to Information Act, 2005. Information Act were received, the same was disposed off on top priority basis.

Disposal of spare copies of papers laid on The spare copies of the papers laid left over the Table after termination of the 10th, 11th and 12th Sessions of the 16th Lok Sabha, were weeded out.

Authenticated copies of the documents All authenticated copies of the documents, immediately after laying, were sent to the Library for permanent record and reference by members.

Recordings All files relating to the 10th, 11th and 12th sessions of 16th Lok Sabha were recorded.

NIL Entries for Manuals

Miscellaneous items of works:

(i) A comprehensive statement indicating total time allotted and total time taken by each party and number of members who had spoken with party affiliations and time taken by individual member was prepared for ready reference of HS/SG and other Officers on various discussions held in the House.

(ii) Material for 11th, 12th and 13th sessions of the 16th Lok Sabha were sent to LARRDIS for inclusion in the Journal of Parliamentary Information and SG's DO letter to Secretaries of the State Legislatures. 37

(iii) General arrangements in the Chamber/Lobbies viz., supply of parliamentary papers and articles of stationery items, drinking water, attending to telephone calls, messenger services and arrangements for meetings of visitors with members were looked after. (iv) Paras regarding (i) Attendance Register of Members; (ii) Turning off the head phones in Lok Sabha Chamber by Members; (iii) Parliamentary Customs, Conventions and Etiquette; (iv) Rules to be observed by members; (v) Operation of Automatic Vote Recording Machine; and (vi) Withdrawal and Suspension of members etc. were issued in Bulletin Part-II before the commencement and during the currency of each session.

(v) Training to Parliament Interns and Delegates from foreign countries regarding working of the Branch were undertaken.

(vi) Balloting of notices of Matters under Rule 377 is being done on computer. The List of Business, Bulletin Part-I and Bulletin Part- II are being uploaded on Parliament of India website.

(vii) Circulation of hard copies of Bulletin Part-II has been completely done away w.e.f. 17th April, 2015. Only a few hard copies are being got printed for record purposes.

(viii) The Resume of Work Done by Lok Sabha is being uploaded on the Lok Sabha website as and when the same is compiled. Circulation of hard copies has been discontinued w.e.f. July, 2014. Only 50 copies in English version and 30 copies in Hindi version are being got printed for record purposes.

(ix) Previously, 600 (English) and 450 (Hindi) copies of reports of Business Advisory Committee were being printed and circulated. From 6th November, 2015, only 600 copies (English and Hindi – back to back) are being printed.

(x) The number of hard copies of Reports to be laid on the Table of the House has also been reduced by 60% i.e. from 25 copies to 10 copies of each version. The copies of Reports of CAG/Commissions of Enquiry, which are circulated to Members, have also been reduced by 60% i.e. from 550 copies to 330 copies in English version and from 250 copies to 150 copies in Hindi version.

B. COMMITTEE BRANCHES

(a) Financial Committee Branches

1.20 The Financial Committee viz the Committee on Estimates, Committee on Public Accounts, Committee on Public Undertakings and Railway Convention Committee are served respectively by the Estimates Committee Branch, Public Accounts Committee Branch, Public Undertakings Committee Branch and Railways Convention Committee Branch.

ESTIMATES COMMITTEE BRANCH

(1) FUNCTIONS

1.21 The main functions of the Committee on Estimates as enshrined in the Rules of Procedure and Conduct of Business in Lok Sabha are:

(i) to report what economies, improvements in organisation, efficiency or administrative reform, consistent with the policy underlying the estimates may be effected;

(ii) to suggest alternative policies in order to bring about efficiency and economy in administration;

(iii) to examine whether the money is well laid out within the limits of the policy implied in the estimates; and

(iv) to suggest the form in which the estimates shall be presented to Parliament.

(2) WORK DONE DURING THE YEAR 2017

1.22 The break-up of the work done in the Committee during the year was as under:-

No. of No. of questions No. of study No. of No. of Reports prepared Remarks sittings prepared tours Subjects/ held undertaken bills Selected/ referred Original Action Taken

Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce

26 460 180 Nil 1 47 N.A. 2 N.A. N.A. 3 N.A.

2. PUBLIC ACCOUNTS COMMITTEE

(1) FUNCTIONS

1.23 The Public Accounts Committee examines the accounts showing the appropriation of sums granted by Parliament to meet the expenditure of the Government of India, the Annual Finance Accounts of Government of India and such other accounts laid before the House including those relating to autonomous bodies and the Reports of the Comptroller and Auditor General of India thereon, except those relating to such Public Undertakings as are allocated to the Committee on Public Undertakings. Apart from the various accounts of Ministries/Departments, the Committee also examines the Audit Reports of the Comptroller and Auditor General of India on different subjects, namely, Civil, Defence, Railways, Performance Appraisals, Direct Taxes and Indirect Taxes.

1.24 An important function of the Committee is to ascertain that money granted by Parliament has been spent by Government “within the scope of the demand”. If any money has been spent on a service in excess of the amount granted by the House for the purpose, the Committee examines with reference to the facts of each case and the circumstances leading to such an “excess” and makes such recommendations as it may deem fit. Such “excess expenditure” is thereafter required to be brought up before the House by Government for regularization. To facilitate speedy regularization of such “excess expenditure” by Parliament, the Committee presents a consolidated Report relating to all those Ministries/Departments which incur excess expenditure.

1.25 The functions of the Committee also extend “beyond the formality of expenditure to its wisdom, faithfulness and economy”. The Committee thus examines cases involving losses, nugatory expenditure and financial irregularities. While scrutinizing the Reports of the Comptroller and Auditor General of India on Revenue Receipts, the Committee examines various aspects of the Government’s tax administration viz under assessments, tax-evasion non-levy of duties, mis-classifications etc. The Committee also identifies the loopholes in the taxation laws and procedures and makes appropriate recommendations with a view to checking leakage of revenue. In the examination of the accounts relating to autonomous bodies and the Audit Reports thereon, the Committee examines the significance and importance of the roles to be played by the autonomous bodies, their achievements, economy in expenditure etc. The Committee also draws attention to the drawbacks noticed in the administration of autonomous bodies and calls upon the Ministries concerned to take remedial measures.

(2) WORK DONE DURING THE YEAR 2017

1.26 The break-up of the work done in the Committee during the year was as under:-

No. of No. of questions No. of study visits No. of No. of Reports presented Remarks sittings held prepared by the undertaken by the Subjects/ by the Committee of the Committee Committee bills Committee Selected/ held referred Original Action Taken Oral Study Local Other Subject Subjects Subjects Evidence Tours (s)

80* 2000 250 1 3 344 11 12 **

**DS-A drafted two Original Reports on 'XIX Commonwealth Games 2010' & 'Nutrient Based Subsidy Policy for Decontrolled Phosphatic and Pottasic Fertilizers'.

DS-B drafted two Original Reports on "Performance Audit of Employees State Insurance Corporation and Special Audit of Medical Education Projects of ESIC" & "Stressed Assets Stabilisation Fund."

DS-C drafted two Original Reports on 'Suburban Train Services in Indian Railways' & 'Commercial Publicity in Indian Railways.'

US drafted two Original Reports on 'Shared Mobile Infrastructure Scheme', & 'Excess over voted grants and charged appropriations'.

CO drafted one Original Report on ' Performance of Import and Export Trade Facilitation through Custom Ports'.

*21 Sittings of Public Accounts Committee (2016-17) and 59 Sittings of Public Accounts Committee (2017-18) including Main and Sub-Committees.

3. COMMITTEE ON PUBLIC UNDERTAKINGS BRANCH

(1) FUNCTIONS

1.27 The functions of the Committee on Public Undertakings are (a) to examine the reports and accounts of the Public Undertakings specified in the Fourth Schedule to the Rules of Procedure and Conduct of Business in Lok Sabha; (b) to examine the Reports, if any, of the Comptroller and Auditor-General of India on the Public Undertakings; (c) to examine, in the context of the autonomy and efficiency of the Public Undertakings, whether the affairs of the Public Undertakings are being managed in accordance with sound business principles and prudent commercial practices; and (d) to exercise such other functions vested in the Public Accounts Committee and the Estimates Committee in relation to the Public Undertakings as are not covered by (a), (b) and (c) above and as may be allotted to the Committee by the Speaker from time to time.

(2) WORK DONE DURING THE YEAR 2017 1.28 The break-up of the work done in the Committee during the year was as under:-

No. of No. of questions prepared No. of study visits No. of Reports Remarks sittings of by the Committee undertaken by the prepared by the the Committee Committee Committee held Oral Study tours Local Other Original Action Evidence Taken 20 1920 Nil Nil Nil 2 3

4. RAILWAY CONVENTION COMMITTEE BRANCH

(1) FUNCTIONS

1.29 The Railway Convention Committee (16th Lok Sabha) was constituted on 27th April, 2015. The Committee is an ad-hoc Committee and once constituted it functions till the dissolution of Lok Sabha. The Railway Convention Committee Branch renders secretarial assistance to the Committee. The foremost job of the Committee is to review the Rate of Dividend payable by the Railways to the General Revenues as well as other ancillary matters, in connection with Railway Finance vis-à-vis General Finance and make recommendations thereon and to suggest the level of appropriation to various funds of Railways like the Depreciation Reserve Fund, the Development Fund etc. However, the Railway Budget was merged with the General Budget in the year 2016-17. The Committee also takes up other subjects for examination and report.

(2) WORK DONE DURING THE YEAR 2017

1.30 The break-up of the work done in the Committee during the year was as under:-

No. of No. of questions No. of study tours No. of Reports presented by the Remarks sittings of prepared by the undertaken by the Committee the Committee Committee Committee held Original Action Taken Oral Study Local Other Sub. DFG Bill Sub. DFG Evidence Tours (s) (s) (s) (s)

13* Approx. Approx. Nil 03 06 Nil 04 300 200 ---

(b) DEPARTMENTALLY REALTED STANDING COMMITTEES (DRSCs) BRANCHES

1.31 To make the Parliamentary activity incisive and to make the Executive more accountable to the Legislature, a full-fledged system of Departmentally Related Parliamentary Standing Committees (DRSCs) comprising 17 Standing Committees was initially created in 1993. These Committees covered under their jurisdiction all the Ministries/Departments of the Union Government. Subsequently, due to the unwieldy jurisdiction of some of the DRSCs, the DRSCs system as restructured in 2004 increasing their number to 24 with each DRSC consisting of 21 members from Lok Sabha and 10 members from Rajya Sabha. Out of the 24 DRSCs, the following 16 Standing Committees have been allocated to Lok Sabha:-

(i) Committee on Agriculture (ii) Committee on Chemicals and Fertilizers (iii) Committee on Coal and Steel (iv) Committee on Defence (v) Committee on Energy (vi) Committee on External Affairs (vii) Committee on Finance (viii) Committee on Food, Consumer Affairs & Public Distribution (ix) Committee on Information Technology (x) Committee on Labour (xi) Committee on Petroleum and Natural Gas (xii) Committee on Railways (xiii) Committee on Rural Development (xiv) Committee on Social Justice and Empowerment (xv) Committee on Urban Development (xvi) Committee on Water Resources.

FUNCTIONS OF DEPARTMENTALLY RELATED STANDING COMMITTEES BRANCHES

1.32 The main functions of the DRSCs as laid down under the Rule 331(E) of the Rules of Procedure and Conduct of Business in Lok Sabha are as under:

(a) to consider the Demands for Grants of the concerned Ministries/Departments and make a report on the same to the Houses;

(b) to examine such Bills pertaining to the concerned Ministries/Departments as are referred to the Committee by the Chairman, Rajya Sabha or the Speaker, as the case may be, and make report thereon;

(d) to consider National basic long term policy documents presented to the Houses, if referred to the Committee by the Chairman, Rajya Sabha or the Speaker, as the case may be, and make reports thereon.

1.33 The other allied functions of the Departmentally Related Standing Committees (DRSCs) Branches are as follows:-

(a) Work relating to the constitution of the Committee, selection of subjects, filling-up casual vacancies, formation of sub-Committee/Study Groups.

(b) Preparation of critical analysis of statements made by Minister under Direction 73A of the Directions by the Speaker regarding status of implementation of the Committee's recommendations.

(c) The collection and distribution of Preliminary Material and handling of correspondence with various Ministries/Departments.

(d) Preparation and circulation of minutes of the sitting of Committee.

(e) Carry our factual corrections in the verbatim proceedings received from official/non-official witnesses.

(f) Preparation and issuing of Press Releases after presentation of reports.

(g) Settling the bills of refreshment served in sittings of the Committee.

(h) Obtaining sanction orders for the TA/DA of the Chairman/Members for the journeys undertaken during the study tour(s) and also submit the resume of (s).

(i) Supply information to BPST for various question -answers sessions during training courses and brief the participants of training courses during attachment to the Branch.

(j) Prepare write-ups/briefs on Committee for use in various publications/conferences/meetings.

(k) Process parliamentary questions and representations received by the Committee.

(l) Studying Newspapers/Parliamentary Questions along with their Replies/parliamentary Debates and culling out relevant information pertaining to subjects under examination.

(m) Preparation of Budget Estimates and Revised Estimates

(n) Review of old files and culling out entries for select Documents, Manual on Rules and Departmental Decisions and prepare briefs on path-breaking recommendations of the Committee.

(o) Recording and weeding out of old files. Maintenance of Attendance of Members, Reports Register, File Register etc. and also Branch Record room.

1. AGRICULTURE COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.34 The following Ministries come under the jurisdiction of Committee on Agriculture.

(a) Ministry of Agriculture and Farmers Welfare

(i) Department of Agriculture, Co-operation and Farmers Welfare (ii) Department of Agricultural Research and Education (iii) Department of Animal Husbandry, Dairying and Fisheries

(b) Ministry of Food Processing Industries

(2) WORK DONE DURING THE YEAR 2017

1.35 The break-up of the work done in the Branch during the year was as under:-

No. of No. of questions No. of study No. of *No. of Reports prepared Remarks sittings prepared tours Subjects/ held undertaken bills Selected/ referred Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce

27 1000 1100 02 02 04 00 02 04 **

*The information relating to the number of Original Reports drafted by US/DS/Addl. Director/Director should specifically be mentioned in Remarks Columns.

**03 Reports were drafted by US & above US (Agri) -03

2. CHEMICALS AND FERTILIZERS BRANCH

(1) JURISDICTION OF COMMITTEE

1.36 Ministry of Chemicals & Fertilisers comes under the jurisdiction of Committee on Chemicals & Fertilisers.

(2) WORK DONE DURING THE YEAR 2017

1.37 The break-up of the work done in the Branch during the year was as under:-

No. of No. of questions No. of study No. of *No. of Reports prepared @Remarks sittings prepared tours Subjects/ held undertaken bills Selected/ referred Original Action Taken

Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce

18 600 170 Nil 3 7 Nil 4 3 - 2 3 *

*(1 Report on the subject 'Implementation of New Urea Policy-2015' of Department of Fertilizers was drafted by Shri R.C. Sharma, Dy Secy & 1 Report on the subject 'Freight Subsidy Policy of Department of Fertilizers was drafted by Shri U.C.Bharadwaj, Dy Secy

@The information relating to the number of Original Reports drafted by US/DS/Addl.Director/Director should specifically be mentioned in Remarks Column.

3. COAL AND STEEL COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.38 The following Ministries come under the jurisdiction of Committee on Coal and Steel:

(a) Ministry of Coal (b) Ministry of Mines (c) Ministry of Steel

(2) WORK DONE DURING THE YEAR 2017

1.39 The break-up of the work done in the Branch during the year was as under:

No. of No. of No. of study No. of No. of Reports prepared Remarks sittings questions tours Subjects/ held prepared undertaken bills Selected/ referred Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Evid Tours (s) (s) (s) (s) (s) (s) ence

16 450 315 Nil 2 1 3 Nil 2 3

4. DEFENCE COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.40 The following departments come under the jurisdiction of Committee on Defence:-

(a) Department of Defence; (b) Department of Defence Production; (c) Department of Defence Research and Development; and (d) Department of Ex-Servicemen Welfare.

(2) WORK DONE DURING THE YEAR 2017

1.41 The break-up of the work done in the Branch during the year was as under:-

No. of No. of questions No. of study No. of No. of Reports prepared Remarks sittings prepared tours Subjects/ held undertaken bills Selected/ referred Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce

15 500 200 - 03 03 04 - - 06

5. ENERGY COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.42 The following Ministries come under the jurisdiction of Committee on Coal and Steel:

(a) Ministry of Power (b) Ministry of New and Renewable Energy

(2) WORK DONE DURING THE YEAR 2017

1.43 The break-up of the work done in the Branch during the year was as under:

No. of No. of questions No. of study No. of No. of Reports prepared Remarks sittings prepared tours Subjects/ held undertaken bills Selected/ referred Original Action Taken

Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce

* 23 450 100 Nil 03 26 Nil 02 02 00 00 01

*The information relating to the number of original reports is enclosed at Annexure IV

List of original and Action taken Reports presented/laid during 2017

Sl. No. of Subject Drafted by No. Reports

1. Sh. Manish Kumar National Electricity Policy- A Review pertaining to the 30 Senior Executive Assistant Ministry of Power 2. Action Taken on the recommendations contained in the Mrs. L. Nemjalhing Haokip 29 Twenty-Sixth Report (16 Lok Sabha) on Demands for Under Secretary

Grants for the year 2017-18. 3. Ms. Deepika 'National Solar Mission – An Appraisal' relating to the 28 Executive Assistant

Ministry of New and Renewable Energy

4. Demands for Grants of the Ministry of New and Ms. Deepika 27 Renewable Energy for the year 2017-18 Executive Assistant 5. Demands for Grants of the Ministry of Power for the Sh. Manish Kumar 26 year 2017-18 Senior Executive Assistant

6. EXTERNAL AFFAIRS COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.44 The following Ministries come under the jurisdiction of Committee on External Affairs:-

(a) Ministry of External Affairs (b) Ministry of Overseas Indian Affairs

(2) WORK DONE DURING THE YEAR 2017

1.45 The break-up of the work done in the Branch during the year was as under:-

19 399 148 - 1@ 10# Nil 1* 1+ Nil 1$ 1& 13^

Other works done by the Committee on External Affairs Branch

(i) Supply of information relating to the Committee sought by Table Office, LARRDIS and Committee Coordination Branch etc from time to time.

(ii) Forwarding of Statements showing the work done by the Committee, the status of settlement of study-visit bills, statement on sharing of information with Rajya Sabha Secretariat, circulation of documents through e-portal to Committee Coordination Branch on a monthly basis.

@ The Committee undertook study tour to Leh, Amritsar, Mumbai and Diu from 29 April to 5 May 2017.

#. The following subjects have been selected by the Committee on External Affairs (2016-17) for detailed examination during the year 2016-17:

(1) India’s Soft Power Diplomacy including role of Indian Council for Cultural Relations (ICCR) and Indian Diaspora.

(2) Performance of Passport Issuance System including issuance of e-passports.

(3) Indo-Pak relations.

(4) Issues relating to migrant workers and skill development initiatives for prospective emigrants.

Besides above, the Committee have also selected the following subjects for briefing during the year 2016-17 (in addition to other issues that may arise during the year):-

(1) One Belt One Road initiative of China and its strategic and economic ramifications for India.

(2) The crisis in EU in the wake of Brexit and its implications for India.

(3) South China Sea dispute and UNCLOS. 51

(4) India and international security regime: claim for candidature, negotiating strategies and challenges ahead.

(5) India and the new US Administration.

(6) Voting Rights to NRIs.

^ The following subjects have been selected by the Committee on External Affairs (2017-18) for detailed examination during the year 2017-18:

1. ‘Issues relating to migrant workers including appropriate legislative framework and skill development initiatives for prospective emigrants.’

2. Sino-India Relations including Doklam, border situation and cooperation in international organizations.

3. Performance of Passport Issuance System including issuance of e-passports.

Besides above, the Committee has also selected the following subjects for briefing during the year 2017-18 (in addition to other issues that may arise during the year):-

1. India’s Act East Policy including BIMSTEC.

2. Relations with Myanmar and the Rohingya situation.

3. India and the BRICS.

4. Situation in the Far East: Japan and North Korea.

5. India’s engagement with SAARC countries.

6. United Nations related issues including UNESCO and Sustainable Development Goals (SDGs).

7. India’s efforts to counter Global Terrorism at international level and its outcome.

8. Voting Rights to NRIs.

9. The crisis in EU in the wake of Brexit and its implications for India.

10. India’s renewed role in reconstruction of Afghanistan.

* Sixteenth Report on the subject ‘Indo-Pak Relations.’

+ Fifteenth Report on the Demands for Grants (2017-18) of the Ministry of External Affairs for the year 2017-18

$ Seventeenth Report on action taken by the Government on the recommendations contained in the Twelfth Report on the subject 'Recruitment, structure and capacity-building of IFS Cadre, including need for a separate UPSC examination for cadre, mid-career entry and in-service training and orientation' was presented to the Hon’ble Speaker on 31.08.2017.

& Fourteenth Report on action taken by the Government on the Observations/Recommendations contained in the Eleventh Report on Demands for Grants of the Ministry of External Affairs for the year 2016-17.

7. FINANCE COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.46 The following Ministries come under the jurisdiction of Committee on Finance:-

(a) Ministry of Finance

(i) Department of Economic Affairs (ii) Department of Financial Services (iii) Department of Expenditure (iv) Department of Revenue (v) Department of Investment and Public Asset Management

(b) Ministry of Planning NITI Aayog

(d) Ministry of Corporate Affairs

(2) WORK DONE DURING THE YEAR 2017

1.47 The break-up of the work done in the Branch during the year was as under:-

No. of No. of No. of study No. of *No. of Reports prepared Remarks sittings questions tours Subjects/ held prepared undertaken bills Selected/ referred Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Evid Tours (s) (s) (s) (s) (s) (s) ence

23 193 142 - 02 - - 1 5 - 1 5 **

*The information relating to the number of Original Reports drafted by US/DS/Addl. Director/Director should specifically be mentioned in Remarks Column.

** Reports are drafted in team mode with active participation at all levels

8. FOOD, CONSUMER AFFAIRS AND PUBLIC DISTRIBUTION COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.48 The following Departments come under the jurisdiction of Committee on Food Consumer Affairs and Public Distribution:-

(a) Department of Food and Public Distribution (b) Department of Consumer Affairs.

(2) WORK DONE DURING THE YEAR 2017

1.49 The break-up of the work done in the Branch during the year was under:

13 300 350 Nil 3 16 Nil Nil 2 Nil 1 4

9. INFROMATION TECHNOLOGY COMMITTEE BRANCH

(1) JURISDICTION OF COMMITTEE

1.50 The following Ministries come under the jurisdiction come under the jurisdiction of Committee on Information Technology:-

(a) Ministry of Communications

(i) Department of Posts (ii) Department of Telecommunications

(b) Ministry of Electronics and Information Technology (c) Ministry of Information and Broadcasting

(2) WORK DONE DURING THE YEAR 2017

1.51 The break-up of the work done in the Branch during the year was as under:-

No. of No. of questions No. of study No. of 1No. of Reports prepared Remarks sittings prepared tours Subjects/ held undertaken bills Selected/ referred Original Action Taken

Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce

24 900 150 Nil 2 - - 2 4 Nil 1 4 *

*US(IT) – 1 (Report on ‘Issues related to quality of services and Reported Call Drops’) 1 The information relating to the number of Original Reports drafted by US/DS/Addl. Director/Directors should specifically be mentioned in Remarks column.

10. LABOUR COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.52 The following Ministries come under the jurisdiction of Committee on Labour.

(a) Ministry of Labour and Employment (b) Ministry of Textiles (c) Ministry of Skill Development and Entrepreneurship.

(2) WORK DONE DURING THE YEAR 2017

1.53 The break-up of the work done in the Branch during the year was as under:-

No. of No. of No. of study No. of *No. of Reports prepared Remarks sittings questions tours Subjects/ held prepared undertaken bills Selected/ referred Original Action Taken

Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Evid Tours (s) (s) (s) (s) (s) (s) ence

25 900 100 - 2 39 - 3 3 - 1 2 **

*The information relating to the number of Original Reports drafted by US/DS/Addl. Director/ Director should specifically be mentioned in Remarks Column.

** Five Original and 3 Action Taken Reports were drafted by US. One Original Report was drafted by DS. All the Reports were routed through Director who substantially modified the drafts and made original contribution wherever necessary.

11. PETROLEUM & NATURAL GAS COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.54 The Ministry of Petroleum and Natural Gas comes under the jurisdiction of the Committee on Petroleum and Natural Gas.

(2) WORK DONE DURING THE YEAR 2017

1.55 The break-up of the work done in the Branch during the year was as under:

No. of No. of No. of study No. of No. of Reports prepared Remarks sittings questions tours Subjects/ held prepared undertaken bills Selected/ referred Original Action Taken

Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Evid Tours (s) (s) (s) (s) (s) (s) ence 22 900 200 Nil 3 16 Nil 1 1 - 1 -

12. RAILWAYS COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.56 The Ministry of Railways comes under the jurisdiction of the Committee on Railways.

(2) WORK DONE DURING THE YEAR 2017

1.57 The break-up of the work done in the Branch during the year was as under:-

No. of No. of questions No. of study No. of *No. of Reports prepared Remarks sittings prepared tours Subjects/ held undertaken bills Selected/ referred Original Action Taken

Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce

12 330 180 Nil 2 19 Nil 01 01 02 02 01 **

*The information relating to the number of Original Reports drafted by US/DS/Addl. Director/Director should specifically be mentioned in Remarks Column.

**One Report on original subject 'Tourism Promotion and Pilgrimage Circuit' was adopted by the Committee on 21.12.2017 which was subsequently presented on 04.01.2018

13. RURAL DEVELOPMENT COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.58 The following Ministries come under the jurisdiction of Committee on Rural Development.

(a) Ministry of Rural Development

(i) Department of Rural Development (ii) Department of Land Resources (iii) Department of Drinking Water and Sanitation

(b) Ministry of Panchayati Raj

(2) WORK DONE DURING THE YEAR 2017

1.59 The break-up of work done in the Branch during the year was as under:-

14 600 400 -- 02 09 -- 02 04 -- 03 01

*The information relating to the number of Original Reports drafted by US/DS/Addl. Director/Director should be mentioned in Remarks Column.

**33rd Report on DFG (2017-18) of the Ministry of Panchayati Raj and 41st Action Taken Report on Demands for Grants of the Ministry of Panchayati Raj for the year 2017-18 were drafted by DS (RD).

14. SOCIAL JUSTICE AND EMPOWERMENT COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.60 The following Ministries come under the jurisdiction of Committee on Social Justice and Empowerment.

(a) Ministry of Social Justice and Empowerment (b) Ministry of Tribal Affairs (c) Ministry of Minority Affairs

(2) WORK DONE DURING THE YEAR 2017

1.61 The break-up of work done in the Branch during the year was as under:-

19 565 350 Nil 2 17 1 Nil 4 1 2 5

15. URBAN DEVELOPMENT COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.62 The following Ministries come under the jurisdiction of Committee on Urban Development

(a) Ministry of Urban Development (b) Ministry of Housing and Urban Poverty Alleviation

(2) WORK DONE DURING THE YEAR 2017

1.63 The break-up of the work done in the Branch during the year was as under:-

14 800 250 00 03 2016- Nil 1 2 0 1 4 * 17=17 2017- 18=16

*Prepared by:

Under Secretary

(i) DFG (2017-18) Report of M/o HUPA (ii) ATR on the Subject, 'Modernization of Directorate of Printing,..'. (iii) ATR on DFG (2016-17) Report of M/o HUPA

Deputy Secretary

(i) ATR on DFG (2017-18) Report of M/o HUPA in assistance with EA(UD).

16. WATER RESOURCES COMMITTEE BRANCH

(1) JURISDICTION OF THE COMMITTEE

1.63 The jurisdiction of the Committee extend to the Ministry of Water Resources, River Development and Ganga Rejuvenation along with its Attached/Subordinate Offices, Public Sector Undertakings, Registered Societies and Statutory Bodies.

(2) WORK DONE DURING THE YEAR 2017

1.64 The break-up of the work done in the Branch during the year was as under:

07 400 200 Nil 02 15 Nil 02 01 01 02 01

1. COMMITTEE BRANCH-I

(1) FUNCTIONS

(a) Nomination/election of members to Parliamentary Committees and Government Bodies in which Lok Sabha is represented and association of members of Lok Sabha with the Committees constituted by State Governments.

(b) Examination of proposals for amendments to the Rules of Procedure and Conduct of Business in Lok Sabha/Directions by the Speaker and to bring out their new editions or reprints.

(c) Preparation and issue of replacement series to each of the three Manuals, namely, the Manual on Selected Articles of the Constitution, Manual on Business and Procedure in Lok Sabha (i.e. the Manual on Rules of Procedure) and the Manual on Directions by the Speaker, so that these Manuals are kept up-to-date from time to time.

(d) To arrange meetings of HS with the Chairpersons of the Parliamentary Committees.

(e) Examination of the issues relating to the guidelines regarding study tours of Parliamentary Committees.

(f) To provide Secretarial assistance to the Rules Committee and the General Purposes Committee.

(g) Updating of History of Rules and Directions.

(h) To examine all the policy decisions pertaining to Parliamentary Committees.

(i) To put up replies to procedural queries from Branches/BPST/State/Legislative Secretariats/Foreign Parliaments and Rajya Sabha Sectt., etc.

(j) To examine and process the applications and Appeals received under the RTI Act.

(2) Functions of Rules Committee

1.64 To consider matters of procedure and conduct of business in the House and recommend amendments or additions to the Rules of Procedure and Conduct of Business in Lok Sabha that are considered necessary.

(3) Functions of General Purposes Committee.

1.65 To advise the Speaker on such matters concerning the affairs of the House as may be referred to it by the Speaker from time to time.

(4) Work done during the year 2017

1.66 The break-up of the work done in the Committee during the year was as under:-

NOMINATIONS/ELECTION OF MEMBERS OF LOK SABHA TO PARLIAMENTARY COMMITTEES/ GOVT. COMMITTEES/OTHER BODIES.

(a) Number of Committees constituted/reconstituted by nomination/election:-

(i) DRSCs* - 24 (ii) Other Standing Committees** - 10 (iii) Financial Committees - 04 and SCTC (iv) Ad hoc Committees and OBC - 05

(b) No. of Govt. bodies - 11 to which elections were held

(d) No. of change of nominations effected/ - (i) DRSCs: 11 casual vacancies filled in (ii) Fin. Ctes./SCTC:05 Parliamentary Committees/Govt. Bodies (iii) Others (OBC) : (iv) Govt. Bodies: 04

(e) No. of members elected/nominated to - Elected :- Parliamentary Committees & other Bodies on which Lok Sabha is represented wholly or partially (i) Committees: 85 (ii) Govt. Bodies: 26

. Nominated:-

(i) DRSCs: 504 (ii) Other Ctes.: 137 (iii) Ad-hoc Ctes.: 62 (iv) Govt. Bodies: 16

*Out of 24 Committees, 08 DRSCs are serviced by Rajya Sabha Secretariat. The members of Lok Sabha to these Committees are nominated by the Speaker, Lok Sabha.

**Four Committees, namely, BAC, Rules, Privileges and Petitions which have no fixed term were allowed to continue for one more year.

(f) The requests for nominations/election of members to bodies were also examined from the office of profit angle and in some cases, clarifications were obtained from the Ministries concerned before processing such cases.

(g) Put up replies to a number of queries on various procedural issues pertaining to general functioning of the Committees received from BPST/Branches/State/Foreign Legislature Secretariat(s)/Rajya Sabha Secretariat/Ministry of Parliamentary Affairs.

(h) The procedural matters relating to interpretation of rules received from various Branches, State Legislature etc. were processed and the decision thereon communicated to the Branches concerned.

(i) Pursued the progress of review of Rules and Directions by the Branches and examined the proposals received from various Branches regarding amendments to Rules and Directions for being placed before the Rules Committee.

(j) Submitted summary of work in respect of the Rules Committee and General Purposes Committee.

(k) Examined and put up the requests received from the Members for amendments to the Study Tour Guidelines.

(l) Examined and put up the proposals received from the Rajya Sabha Secretariat regarding amendments to the Study Tour Guidelines as approved by the General Purposes Committee of Rajya Sabha.

(m) Examined and put up the requests received from members for nomination or change of nomination in respect of various Committees which could not be accommodated due to lack of vacancies in the desired Committees.

(n) Processed amendments to the Fifth Schedule to the Rules of Procedure and Conduct of Business.

(a) Rules Committee

Date of constitution of the Committee - 01 September, 2014

No. of sitting held during 2017 - 01

No. of reports presented during 2017 - 01

(b) General Purposes Committee

Date of constitution of the Committee - 29.01.2015

No. of sittings held during 2017 - Nil

(i) Queries pertaining to membership on Committees, functioning of Committees/procedural points/ study tours, reports, etc., received under the Right to Information Act were processed and replied to. Briefs were also prepared for P.O./Secretaries Conference.

(ii) Necessary modifications have been carried out from time to time to the Committee Home Page software. Information which is required to be updated by Branches were consistently monitored and discrepancies rectified after taking up the issues with concerned Branches verbally and in writing also.

(iii) Revision and updating of write-up on Committee Home Page.

2. COMMITTEE BRANCH-II

1.67 Committee Branch-II deals with the work relating to Committees viz. (i) Joint Committee on Offices of Profit and (ii) Committee on Papers Laid on the Table. The Branch also deals with Select/Joint Committees on Bills, as and when constituted. During the period under Report, Joint Committee on the Financial Resolution and Deposit Insurance Bill, 2017 was constituted. The Branch also acts as custodian of records of past Joint Parliamentary Committees. The broad functions and the work done - in respect of each of the Committees are brought out in the following paragraphs:

JOINT COMMITTEE ON OFFICES OF PROFIT

(1) FUNCTIONS

1.68 The functions of the Joint Committee on Offices of Profit are:-

(a) to examine the composition and character of all existing ‘committees’ and all ‘committees’ that may hereafter be constituted, membership of which may disqualify a person for being chosen as, and for being, a member of either House of Parliament under Article 102 (1) (a) of the Constitution;

(b) to recommend in relation to the ‘Committees’ examined by it what offices should disqualify and what offices should not disqualify; and

(c) to scrutinise from time to time the Schedule to the Parliament (Prevention of Disqualification) Act, 1959, and to recommend any amendments in the said Schedule, whether by way of addition, omission or otherwise.

1.69 The Committee also examines any queries relating to ‘Offices of Profit’, received from Members of Parliament, Ministries of Government of India, State Governments or other Institutions and sends replies in appropriate cases.

Approach of the Committee

1.70 The Joint Committee on Offices of Profit have been following the under mentioned criteria for determining whether an office ought or ought not to disqualify the holder thereof for being chosen as, and for being, a Member of Parliament:-

(a) Whether Government exercise control over the appointment to and removal from the office and over the performance and functions of the office;

(b) Whether the holder draws any remuneration, other than the 'compensatory allowance' as defined in Section 2 (a) of the Parliament (Prevention of Disqualification) Act, 1959;

(c) Whether the body in which an office is held, exercises executive, legislative or judicial powers or confers powers of disbursement of funds, allotments of lands, issue of licenses, etc., or gives powers of appointment, grant of scholarships, etc., and

(d) Whether the body in which an office is held enables the holder to wield influence or power by way of patronage.

Scrutiny of Bill to amend Parliament (Prevention of Disqualification) Act, 1959.

1.71 One of the functions of the Joint Committee on Offices of Profit is to scrutinise from time to time the Schedule to the Parliament (Prevention of Disqualification) Act, 1959 and to recommend any amendments in the said Schedule, whether by way of addition, omission or otherwise. The Ministry of Law and Justice 66

(Legislative Department) drafts Bill to amend the Parliament (Prevention of Disqualification) Act, 1959, so as to give effect to the recommendations of the Committee made from time to time. Before introducing a Bill in either House of Parliament, the Ministry of Law and Justice (Legislative Department), forwards to the Lok Sabha Secretariat a copy of the draft bill to see whether it is fully in accord with the recommendations made by the Committee. On receipt, the bill is examined by the Secretariat in the light of the recommendations of the Committee and then placed before the Committee, with the approval of the Chairperson. The Report of the Committee on the Bill is presented to the House and thereafter the Ministry of Law and Justice (Legislative Department) proceeds with the introduction of the Bill in Parliament.

(2) WORK DONE DURING THE YEAR 2017

1.72 The break-up of the work done in the Committee during the year was as under:-

No. of No. of questions No. of study No. of No. of Reports prepared Remarks sitting prepared visits Subjects/ held undertaken bills Selected/ referred Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce

07 50 50 Nil 01 - - 08 - - - - $

$(i) Attended to detailed examination of 18 cases, undertook correspondence with the State Govts. and Ministries/Departments under the control of Government of India for seeking requisite information on Committees/Bodies, etc. under examination by the JCOP, Besides prepared Brief Notes on 07 issues.(subjects) (ii) 13 cases under RTI Act, 2005 were examined and appropriate replies were sent to Information Cell.

I Attended the works relating to :- - The work of reviewing the Schedule attached to the Parliament (Prevention of Disqualification) Act, 1959 undertaken by the Committee during 16th Lok Sabha was continued further and in total view of 55 Ministries and Departments of the Government of India were heard by the Committee.

- Furnishing inputs for SG’s DO letter to be issued to Secretaries of State Legislatures.

- Preparation of Statement for inclusion in Journal of Parliamentary Information and sent to LAARDIS;

- Preparation of Revised Estimates for 2017-2018 and Budget Estimates 2018-19 as per Circular issued by Integrated Finance Unit (IFU)

- Different Statements viz Monthly resume of work done, Tour bills, Member Attendance, Work transacted during Sessions (PPR Wing), Resume of work done during Sessions (Table Office), Journal of Parliamentary Information (LARRDIS), Summary of Work (Co-ordination Branch); and

- Work related to Drafting and Presentation of Sixteenth to Twenty Third Reports of JCOP viz. preparation of brief summary of recommendations contained in the Report; Entry sent to Table Office (Lok Sabha) and Committee Co-ordination Section (Rajya Sabha) for moving motion for presentation/laying of Report, Requisite copies of the Report sent to Publication Counter (LS), Publication Centre (Rajya Sabha), Library and PPR Section etc., and sent the copies of Reports to concerned Ministries/Departments/State Government.

II. Work relating to the filling up of Casual Vacancies emerged due to elevation of 01 Lok Sabha MP as Minister of State and retirement of 02 Rajya Sabha Members.

III. Work relating to appointment of Chairperson, Joint Committee on Offices of Profit.

IV Work relating to the Study Visit undertaken by the Joint Committee on Offices of Profit to Kolkata and Gangtok from 15 to 17 June, 2017.

V Work relating to Constitution of the JPC on the Financial Resolution and Deposit Insurance Bill, 2017 - Attended the procedural work related to constitution of Joint Parliamentary Committee on the Financial Resolution and Deposit Insurance Bill, 2017

- Prepared Para for inclusion in Bulletin Part-II of Lok Sabha and Rajya Sabha relating to constitution of the Joint Committee.

- Intimating the Chairperson and Members of the Committee regarding their nomination/election to the Committee alongwith booklets as reference /reading material.

- Record and Documents were handed over to the new cell created to draft and present a report on the Bill and a parallel cyclostyled set of documents was maintained in the branch for future record and reference.

VI. Other Miscellaneous work

- Regular updation of Lok Sabha Web Page pertaining to the Committee;

- Prepared Annual Administrative Report 2016 and after getting approval sent the same to Committee Coordination Branch;

- Attended to recording of files and completing other records pertaining to the branch.

(B) COMMITTEE ON PAPERS LAID ON THE TABLE

(1) FUNCTIONS

(a) The functions of the Committee on Papers laid on the table are:-

The Committee on Papers Laid on the Table is constituted under Rule 305 A(1) of the Rules of Procedure and Conduct of Business in Lok Sabha. The functions of the Committee are to examine all papers(except the papers which are examined by COSL ) laid on the Table of the House by Ministers and to Report to the House on

(i) whether there have been compliance with the provisions of the Constitution, Act, Rule or Regulation under which the papers have been laid

(ii) whether there has been any unreasonable delay in laying the paper; and

(iii) if there has been such delay, whether a statement explaining the reasons for delay has been laid on the Table of the House and whether those reasons are satisfactory.

(iv) Whether both the Hindi and English Version of the paper have been laid on the Table; and

(v) Whether a statement explaining the reasons for not laying the Hindi version has been given and whether such reasons are satisfactory.

(b) Besides the above functions the Committee also performs such other functions in respect of the papers laid on the Table as may be assigned to it by the Speaker from time to time.

(2) WORK DONE DURING THE YEAR 2017

No. of No. of No. of study No. of No. of Reports prepared Remarks sitting questions visits Subjects/ held prepared undertaken bills Selected/ referred Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Evid Tours (s) (s) (s) (s) (s) (s) ence

11 450 260 - 03 - - 08 - - - - ## (Nos. (Nos. of of Org. Org. exami exam ned26) ined2 5)

## (Prepared Revised Estimates for 2017-2018 and Budget Estimates 2018-2019 as per circular issued by Integrated Finance Unit(IFU);

(ii) Prepared Revised Estimates for 2017-2018 and Budget Estimates 2018-2019 as per circular issued by MSA Branch;

(iii) Prepared Statements viz monthly resume of work done, Tour bills, Members attendance, work transacted during sessions (PPR Wing), Resume of work done during Sessions (Table Office) Journal of Parliamentary Information (LARRDIS), Summary of Work (Co-ordination Branch);

3. COMMITTEE ON GOVERNMENT ASSURANCES

(1) FUNCTIONS

1.73 The main functions of the Committee on Government Assurances are to scrutinize in detail the Assurances, promises, undertaking etc., given by Ministers from time to time on the floor of the House and to report on :-

(a) The extent to which such Assurances, promises, undertaking etc. have been Implemented; and (b) Where implemented, whether such implementation has taken place within the minimum time necessary for the purpose.

(2) WORK DONE DURING THE YEAR 2017

1.74 The break-up of the work done in the Committee during the year was as under:-

No. of No. of No. of study No. of No. of Reports prepared Remarks sittings questions visits Subjects/ held prepared undertaken Bills Selected/ referred Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Evide Tours (s) (s) (s) (s) (s) (s) nce

* 11 78 459 NIL 01 N.A. N.A. 19 N.A N.A - N.A.

*Action Taken Report is not prepared by this Committee.

4. COMMITTEE ON SUBORDINATE LEGISLATION BRANCH

(1) FUNCTIONS

1.75 The Committee on Subordinate Legislation scrutinizes and reports to the House as to whether the power to make regulations, rules, sub-rules, bye-laws etc. conferred by the Constitution or delegated by

Parliament on the executive is being properly exercised within the scope of such delegation and regulations, rules, sub-rules, bye-laws etc., commonly known as ‘Orders’, framed in pursuance of the provisions of the

Constitution or a statute delegating powers to a subordinate authority, whether laid on the Table of the House or not, fall within the purview of the examination of the Committee.

1.76 After an ‘Order’ is published in the Gazette, it is examined in the Branch in accordance with Rule 320 of the Rules of Procedure and Conduct of Business in Lok Sabha and with reference to practice and procedure of the Committee. Variation, if any, noticed as result of the scrutiny are brought to the notice of the

Committee. In terms of Rule 320, examination of an ‘Order’ is undertaken with reference to the following:-

(a) Whether it is in accord with the general objects of the Constitution or the Act pursuant to which it is made;

(b) Whether it contains matter which in the opinion of the Committee should more properly be dealt with in an Act of Parliament;

(d) Whether it directly or indirectly bars the jurisdiction of the Courts;

(e) Whether it gives retrospective effect to any of the provisions in respect of which the Constitution or the Act does not expressly give any such power;

(f) Whether it involves expenditure from the Consolidated Fund of India or the public revenues;

(g) Whether it appears to make some unusual or unexpected use of the powers conferred by the Constitution or the Act in pursuance to which it is made;

(h) Whether there appears to have been unjustifiable delay in its publication or in laying it before Parliament; and

(i) Whether for any reason its form or purport calls for any elucidation:

Examination of Bills is also undertaken regarding provisions which seek to :--

(i) delegate power, to make ‘Orders’, or

(ii) amend earlier Acts delegating such powers, with a view to seeing whether suitable provisions

for the laying of the ‘Orders’ on the Table of the House have been incorporated therein.

The Speaker may also refer Bills containing provisions for delegation of legislative powers to the

Committee. In Bills so referred, the Committee examine-

(a) the extent of such powers sought to be delegated; and 72

(b) where powers are sought to be delegated to State Governments or other authorities for

bringing into operation any subsidiary provisions or to make any further rules or regulations,

the necessity for such delegation as well as the extent and manner in which such power shall

be exercised by the subordinate authorities concerned.

The provisions contained in the Bill delegating legislative powers are examined and in case the Bill is required to be annulled wholly or in part, or should be amended in any respect is brought to the notice of the

Committee. The Committee may, thereupon, form an opinion and report to the House the grounds thereof before the Bill is taken up for consideration in the House.

(2) WORK DONE DURING THE YEAR 2017

1.77 The break-up of the work done in the Committee during the year was as under:-

(i) Date of Constitution of the Committee - 1.9.2017 (ii) Number of Orders received and examined to - 869 sort out the admissible orders for further scrutiny (iii) Number of Statutory Orders scrutinized - 296 (iv) Number of Bills examined - 10 (v) Number of references made to the Ministries - 36 (vi) Number of sittings of the Committee held - 19 (vii) Number of Memoranda considered - 3 (viii) Number of cases in which oral evidence was taken - 16 (ix) Number of reports presented - 5 (Original), 3 (ATR) (x) Number of Study Tours undertaken - Three

No. of No. of No. of study No. of No. of Reports prepared Remarks sittings questions visits Subjects/ held prepared undertaken bills Selected/ referred Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Evid Tours (s) (s) (s) (s) (s) (s) ence

19 640 540 1 3 $ NA 5 Nil - 3 NA *

* During the period under review, the Committee examined 869 orders and undertook 296 Gazettes for scrutiny. Out of these 36 references were made to the concerned Ministry/Deptt.

$ In addition to the scrutiny of rules published in the Gazette of India the Committee also took briefing/oral evidence on the following subjects:

1. Rules/Regulations pertaining to Insurance Regulatory and Development Authority of India (IRDAI).

2. Rules/Regulations governing the (i) Treatment under Health Insurance by Hospitals and (ii) Reported reuse of medical equipment in Hospitals.

3. Rules/Regulations pertaining to Kendriya Vidyalaya Sangathan.

4. Real Estate (Regulation and Development) Act, 2016.

5. Rules framed under the National Food Security Act, 2013.

6. Rules pertaining to Swachh Bharat Mission Programme.

7. Rules/Regulation prohibiting use of chemicals in artificial ripening of fruits and vegetables.

8. Rules/Regulation restricting the various kinds of pollution caused by vehicular, noise, burning of waste, hazardous industrial, chemicals etc.

9. Rules/Regulations framed under All India Council for Technical Education (AICTE) Act, 1987.

10. Rules/Regulations pertaining to conservation and maintenance of Monuments in the country.

5. EMPOWERMENT OF WOMEN COMMITTEE BRANCH

(1) FUNCTIONS

1.78 The functions of the Committee on Empowerment of Women are (a) to consider the reports of National Commission for Women and to report on the measures that should be taken by the Union Government for improving the status/conditions of women in respect of matters within the purview of the Union Government including the Administrations of Union Territories; (b) to examine the measures taken by the Union to secure for women equality, status and dignity in all matters; (c) to examine the measures taken by the Union Government for comprehensive education and adequate representation of women in Legislative bodies/service and other fields; (d) to report on the working of the welfare programmes for the women; (e) to report on the action taken by the Union Government and Administration of the Union Territories on the measures proposed by the Committee; and (f) to examine such other matters as may deem fit to the Committee or are specifically to it by the House or the Speaker and the Rajya Sabha or the Chairperson, Rajya Sabha.

(2) WORK DONE DURING THE YEAR 2017

1.79 The break-up of the work done in the Committee during the year was as under:-

No. of No. of No. of study No. of No. of Reports prepared Remarks sitting questions visits undertaken Subjects/ s held prepared bills Selected/ referred

Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Evide Tours (s) (s) (s) (s) (s) (s) nce

11 175 450 00 03 - - 02 NA - 01 NA *

*01 Original Report by Committee Officer 01 Original Report and 01 ATR by Sr. Committee Assistant.

6. JOINT COMMITTEE ON SECURITY IN P.H COMPLEX

(1) FUNCTIONS

1.80 As had been the practice in the Thirteenth, Fourteenth and Fifteenth Lok Sabha, the Hon’ble Speaker, Lok Sabha in consultation with the Chairman, Rajya Sabha, in the Sixteenth Lok Sabha too, constituted Joint Parliamentary Committee on Security in Parliament House Complex for a period of one year with effect from 29 April, 2016. The Committee consisted of eleven members – eight from Lok Sabha and three from Rajya Sabha. The Committee is headed by Hon’ble Speaker, Lok Sabha. The terms of reference of the Committee are:- (i) to review the progress of work relating to installation of security equipments in Parliament House Complex, particularly, in the context of the recommendations made by the JPC on Security from time to time; (ii) to consider the security aspects pending for consideration/decision; and (iii) to prepare a comprehensive report on Security for Parliament defining the threat perception and likely security scenario in the future as also to monitor the steps being taken to meet the same. Upon the end of the term of this Committee on 28 April 2017, the Speaker in consultation with the Chairman, Rajya Sabha, had on 28 April 2017 extended the term of the Committee for another one year with effect from 29 April, 2017 to 28 April, 2018. The JPC does not lay its Report on the Table of the House.

(2) WORK DONE DURING THE YEAR 2017 1.81 The break-up of the work done in the Committee during the year was as under:- No. of No. of questions No. of study No. of *No. of Reports prepared Remarks sittings prepared visits Subjects/ held undertaken bills Selected/ referred Original Action Taken

Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce Nil (3) Nil Nil Nil ------**

*The information relating to the number of Original Reports drafted by US/DS/Addl. Director/Director should specifically be mentioned in Remarks Column.

**The Branch has updated implementation of recommendations contained in the Report of JPC on Security in PHC on basic security related matters, CCTV up-gradation project in PHC, Integrated Security System and protection from CBRN agents. These recommendations of the Committee were sent to the concerned Branches of the Secretariat and Ministries to get latest Action Taken Status which were then updated and put up to the Chairperson of the Committee for kind perusal and necessary action. JPC does not lay its Report on the Table of the House. However, the Minutes of the sittings are presented before the HS, LS and HC, RS. Thereafter, the same included in the Report. Three Memoranda were also prepared for consideration by the ` Committee.

7. JOINT COMMITTEE ON LAND ACQUISITION CELL

(1) FUNCTIONS

1.82 The Joint Committee on the Right to Fair Compensation and Transparency in Land Acquisition, Rehabilitation and Resettlement (Amendment) Second Bill, 2015 was constituted on a motion adopted by Lok Sabha on the 12th May, 2015 and concurred in by Rajya Sabha on the 13th May, 2015. The Committee were mandated to report on the Bill to the Parliament on the first day of the first week of the Monsoon Session, 2015.

1.83 The Committee have held 25 sittings so far which include 4 sittings held on 30th March, 2017, 22nd May, 2017, 29th June, 2017 and 13th November, 2017, where the Committee have reviewed the status of information furnished by the State Governments/UTs and Union Ministries/Departments in the context of Clause 6 of the Bill and also heard the evidence of the representatives of the State Governments of Karnataka and Madhya Pradesh and NCT of Delhi and the Ministries of Urban Development, Coal (along with Coal India Limited), Mines, Defence and Railways and also Delhi Development Authority. The Committee have been granted 11 extensions of time for presentation of Report on the Bill so far which include two extensions granted on 07/04/2017 and 18/12/2017 respectively. As per the last extension granted by the Hon'ble Speaker, the Committee are required to finalize and present the Report on the Bill by the last day of the Monsoon Session, 2018.

(2) WORK DONE DURING THE YEAR 2017 1.84 The break-up of the work done in the Committee during the year was as under:-

No. of No. of No. of study No. of No. of Reports prepared Remarks sittings questions visits Subjects/ held prepared undertaken bills Selected/ referred Original Action Taken

Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Evid Tours (s) (s) (s) (s) (s) (s) ence

4 # -Nil- -Nil- -Nil- -Nil- @ - N.A. *

# 210 questions were prepared in r/o 3 out of 4 sitting held to take evidence

@ Joint Committee on RFCTLARR Bill, 2015 was constituted on a motion adopted by Lok Sabha on the 12th May, 2015 and concurred in by Rajya Sabha on the 13th May, 2015. As per the last extension granted by the House, the Committee have been given time upto the last day of the Monsoon Session, 2018.

* Report yet to be finalized. Out of 4 sittings held, 3 sittings were held to take evidence of State Governments/UT Administrations and Ministries/Departments.

8. MPLADS COMMITTE BRANCH

(1) FUNCTIONS

1.85 The functions of the MPLADS Committee are to:-

(i) monitor and review periodically the performance and problems in implementation of the MPLAD Scheme;

(ii) consider complaints of Members of Lok Sabha in regard to the Scheme; and

(iii) perform such other functions in respect of the MPLAD Scheme as may be assigned to it by the Speaker from time to time.

(2) WORK DONE DURING THE YEAR 2017

1.86 The break-up of the work done in the Committee during the year was as under:-

No. of No. of No. of study No. of No. of Reports prepared Remarks sittings questions visits Subjects/ held prepared undertaken bills Selected/ referred Original Action Taken

Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Evid Tours (s) (s) (s) (s) (s) (s) ence

03 - 44# - - ** Nil - -NA- -- 1 --- *

*Other works attended to by the Branch are mentioned below the table for reference.

**Committee on MPLADS (LS) examined various issues and problems relating to the implementation of the MPLAD Scheme.

#Pertaining to cancelled study tour of the Committee to Bihar and Jharkhand.

13 representations/complaints from MPs / Ex-MPs / Individuals were examined in the Branch and necessary action was taken on them.

The Branch also attended MPs (Lok Sabha) who came to the Branch in person and made oral enquiries regarding implementation of MPLAD Scheme in their Constituencies.

9. COMMITTEE ON PETITIONS BRANCH

1.87 The Petitions Committee Branch renders Secretariat assistance to the Committee on Petitions.

(1) FUNCTIONS

1.88 The functions of Committee on Petitions are:

(i) The Committee shall examine every Petition referred to it, and if the Petition complies with these rules, the Committee may direct that it be circulated. Where circulation of the petition has not been directed, the Speaker may at any time direct that the Petition be circulated.

(ii) Circulation of the Petition shall be in extenso or in summary form as the Committee or the Speaker, as the case may be, may direct.

(iii) It shall also be the duty of the Committee to report to the House on specific complaints made in the Petition referred to it after taking such evidence as it deems fit and to suggest remedial measures either in a concrete form applicable to the case under review or to prevent such cases in future.

(2) WORK DONE DURING THE YEAR 2017

1.89 The break-up of the work done in the Branch during the year was as under:

No. of No. of questions No. of study No. of No. of Reports prepared Remarks sittings prepared visits Subjects/ held undertaken bills Selected/ referred Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce

15 175 160 Nil 2 - - 11 NA- NA- 11 - NA- **

*The Committee do not select subjects. The Committee undertake examination of Petitions/Representations. The Reports of the Committee may include chapters on Petitions/ Representations and also chapters on Action Taken on earlier Reports of the Committee.

**The Committee on Petitions Branch receives a large number Representations. During 2017, this Branch examined 01 Petition which was presented to the House on 22.12.2017 and in addition, a total of 2899 Representations were also examined by the Branch. Out of these Representations, after scrutiny, 38 were referred to the respective Ministries for obtaining factual information/inviting comments of the Ministries - in regard to the issues contained therein and the remaining Representations were either forwarded to the respective Ministries for such action as they may deem fit or were filed after examination under the prevailing Rules/Directions as applicable for the disposal of the Committee work.

10. SCHEDULED CASTES AND TRIBES COMMITTEE BRANCH

(1) FUNCTIONS

1.90 The Branch provides secretarial assistance to the Committee on the Welfare of Scheduled Castes and Scheduled Tribes. It helps the Committee in discharging its functions enumerated hereunder:-

(i) to consider the reports submitted by the National Commission for the Scheduled Castes and the National Commission for the Scheduled Tribes under Article 338(5)(d) & 338A(5)(d) respectively of the Constitution and to report as to the measures that should be taken by the Union Government in respect of matters within the purview of the Union Government including the Administrations of the Union Territories;

(ii) to report on the action taken by the Union Government and the Administrations of the Union Territories on the measures proposed by the Committee;

(iii) to examine the measures taken by the Union Government to secure due representation of the Scheduled Castes and Scheduled Tribes in services and posts under its control (including appointments in the Public Sector Undertakings, Nationalized Banks, Statutory and Semi- Government Bodies and in the Union Territories) having regard to the provisions of Article 335;

(iv) to report on the working of the welfare programmes for the Scheduled Castes and the Scheduled Tribes in the Union Territories; and

(v) to examine such other matters as may deem fit to the Committee or are specifically referred to it by the House or the Speaker.

(2) WORK DONE DURING THE YEAR 2017

1.91 The break-up of the work done in the Committee during the year was as under:-

No. of No. of questions No. of study Examination of No. of Reports prepared Remarks sittings prepared visits representation held undertaken s from SC/ST Associations/I ndividuals Original Action Taken Oral Study Local Other Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) ce

18 360 170 0 1 325 3 - - 2 NIL

Material studied (No. of pages) 12255

11. COMMITTEE ON WELFARE OF OTHER BACKWARD CLASSES

(1) FUNCTIONS

1.92 The functions of the Committee as per the mandate of the Committee are as follows:-

(i) To consider the reports submitted by the National Commission for Backward Classes (NCBC) set up under The National Commission for Backward Classes Act, 1993 and to report to both the Houses as to the measures that should be taken by the Union Government in respect of matters within the purview of the Union Government including the Administrations of the Union Territories;

(ii) To report to both the Houses on the action taken by the Union Government and the Administrations of the Union Territories on the measures proposed by the Committee;

(iii) To examine the measures taken by the Union Government to secure due representation of the Other Backward Classes, particularly the Most Backward Classes, in services and posts under its control (including appointments in the public sector undertakings, statutory and semi-Government Bodies and in the Union Territories) having regard to the provisions of the Constitution;

(iv) To report to both the Houses on the working of the welfare programmes for the Other Backward Classes in the Union Territories;

(v) To consider generally and to report to both the Houses on all matters concerning the welfare of the Other Backward Classes which fall within the purview of Union Government including the Administrations of Union Territories; and

(vi) To examine such of matters as may be deemed fit by the Committee or are specifically referred to it by the House or the Speaker.

(2) WORK DONE DURING THE YEAR 2017

1.93 The break-up of the work done in the Committee during the year was as under:-

No. of No. of questions No. of study No. of *No. of Reports prepared Remarks sittings prepared visits Subjects/ held undertaken bills Selected/ referred Original Action Taken Oral Study Local Other Sub. Bill Sub. DFG Bill Sub. DFG Eviden Tours (s) (s) (s) (s) (s) (s) ce

12 252 1020 Nil 2 20 N.A 3@ N.A N.A 3 N.A ** apprx.

* The information relating to the number of Original Reports drafted by US/DS/Addl. Director/Director should specifically be mentioned in Remarks Column.

**Sixth, Seventh and Ninth Reports of the Committee was drafted by US. Tenth Report of the Committee was drafted by DS/Addl. Dir.

@ Three subject Reports were presented to Hon'ble Speaker on 14.12.2017 as per the provisions contained in the Directions 71A of the Directions by the Speaker.

12. COMPLAINTS COMMITTEE CELL

(1) FUNCTIONS

Constitution of the Internal Complaints Committee: 1.94 The Complaints Committee in the Lok Sabha Secretariat was established by the Hon’ble Speaker vide Notification No.F.7/52/2009/AN.I(DM&CC)/GN-6413/2010 dated 22.04.2010 to examine the complaints/allegations of sexual harassment of women employees of the Lok Sabha Secretariat at workplace and also to recommend appropriate measures for redressal of grievances and prevention of sexual harassment. Since then the Complaints Committee has been reconstituted from time to time yearly to inquire into disciplinary cases regarding sexual harassment of women employees referred to it by the Disciplinary Authority.

1.95 In terms of Section 4 of the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013, the Speaker, Lok Sabha had vide Notification No.F7/52/2009-AN.I(DM&CC)/GN- 7735/2015 dated 14.05.2015, constituted an “Internal Complaints Committee” for the year 2016-2017, to provide protection against sexual harassment of women at workplace of Lok Sabha Secretariat and for Redressal of complaints of harassment and for matters connected therewith or incidental thereto. The Speaker, reconstituted the Committee for a period of one year or until further orders whichever is earlier vide Notification No.F7/52/2009-AN.I(DM&CC)/GN-8264/2017 dated 03.07.2017.

(2) WORK DONE DURING THE YEAR 2017

1.96 No case was examined by the ICC during the year 2017.

13. JOINT COMMITTEE ON FINANCIAL RESOLUTION AND DEPOSIT INSURANCE BILL

(1) FUNCTIONS

1.97 Joint Committee on the Financial Resolution and Deposit Insurance Bill, 2017 was constituted on a motion adopted by Lok Sabha on the 10th August 2017 and concurred in by Rajya Sabha on the 11th August, 2017. The Committee was mandated to present their Report on the Bill to the Parliament by the last day of the first week of the next Session i.e. Winter Session 2017. On 13th December 2017, Hon'ble Speaker granted extension of time for presentation of the Report of the Joint Committee up to the last day of the Budget Session 2018 and later informed the House on 18th December 2017 in this regard. As per further extension granted by the House on 16th March 2018, the Committee is required to finalize and present their Report on the Bill by the last day of the Monsoon Session, 2018.

1.98 The Committee has held 05 sittings till 31st December 2017, and heard the views of various Ministries / Departments and other Stakeholders on the provisions of the Bill. Keeping in view the wide ranging importance of the provisions contained in the Bill, suggestions from experts/organizations/individuals and other stakeholders were invited through advertisement in print and electronic media. The last date for receipt of the memoranda/suggestions in this regard was 29th September 2017. The Committee received 35 memoranda from the experts, organizations and the other stakeholders. The Committee undertook a study visit to Mumbai from 3rd to 5th October, 2017 and heard the views of 36 Mumbai based organizations / stakeholders.

(2) WORK DONE DURING THE YEAR 2017

1.99 The break-up of the work done in the Committee during the year was as under:-

05 150 136 Nil 01 -Nil- @ Not Applicable *

@Joint Committee on FRDI Bill, 2017 was constituted on a motion adopted by Lok Sabha on the 10th August, 2017 and concurred in by Rajya Sabha on the 11th August, 2017 to make a Report to the House on the Bill.

*Report is yet to be finalized.

1.100 The Administrative Branches look after the general administrative machinery of Lok Sabha Secretariat and function as service Branches for Lok Sabha Secretariat.

1. ADMINISTRATION BRANCH-I

(1) FUNCTIONS

1.101 Administration Branch-I deals with the application and interpretation of the Lok Sabha Secretariat (Recruitment and Conditions of Service) Rules, Conduct Rules etc., examination and adoption of orders regarding conditions of service and orders of financial nature received from various Ministries of the Govt. of India. Establishment matters, such as creation, continuance, conversion, re-designation and classification of posts, revision of scales of pay of various posts, appointment, confirmation, promotions, posting and transfers, fixation of pay in respect of non-gazetted employees, grant of various types of advances, deputation in the personnel staff of HS/HDS/LOP/Chairmen of Parliamentary Committees, Leader, Deputy Leader and Chief Whips of Parliamentary Parties and Groups in Lok Sabha and re-organization of Branches of this Secretariat are dealt in the Branch. Cases referred to the Branch for initiation of departmental disciplinary action under the R&CS Rules and Court cases filed against the Secretariat in service matters are referred to and dealt in DM&CC Unit.

(2) WORK DONE DURING THE YEAR – 2017

1.102 The break-up of the work done in the Branch during the year was as under:-

Sl. No. Subject Nos. 1. Issue of R&CS Orders under the LSS(R&CS) Rules 76 1955 2. Creation of permannent/temporary posts in various 110 Services of Lok Sabha Secretariat 3. Abolition of posts in various Services of Lok Sabha - Secretariat 4. Appointment, confirmation, promotion, retirement, Statement-I resignation etc. 5. Formation of panel on the basis of direct recruitment Statement-II examination. 6. Engagement/Extension of tenure of Consultant 78 7. Termination of persons appointed as Consultant 07

8. Extension of services beyond superannuation - 9. Extension of services after re-employment - 10. Grant of advances of different types to employees 59 11. Withdrawal/Advances from GPF accounts. 401 cases 12. No of cases relating to RTI Act, 2005 processed Statement-III during the year 13. Category-wise sanctioned and actual strength Statement-IV 14. Strength of Personal staff of HS, HDS, LOP, Lok Statement-V Sabha, Chairman/Chairpersons of Parliamentary Committees, Leaders/Deputy Leaders/Chief Whips of the various Parties.

1.103 In addition, other matters pertaining to Administration Branch-I viz. deputation, Encashment of EL, forwarding of applications, permission of educational qualification, change of name, change of home town, permission to go abroad, permission for acquiring passport, permission to join educational institute, counting of past service and pensionary benefits, regulation of joining time, engagement of consultant and their extension thereto and all other matters pertaining to establishment were also dealt with by the Branch.

1.104 The Speaker’s Research Initiative (SRI) Cell initially created in Administration Branch-I vide Office Order Part-I No. 1876 dated 10.05.2016. SRI Cell started functioning as an independent cell after 17.08.2017. SRI Cell organized 6 workshops in coordination with various Ministries and Departments of the Government, Institutes and domain experts for workshops. Administration Branch-I provide Secretarial Assistance for organizing workshops and other programmes under the auspices of SRI Cell.

APPOINTMENT, CONFIRMATION, PROMOTION, RETIREMENT, RESIGNATION ETC.

S.No. Gazetted Non-Gazetted Total 1. (a) No. of Officers appointed through NIL 58 58 Direct Recruitment (b) No of appointments made on the NIL 08 08 basis of departmental examination (c) No. of appointments made on compassionate grounds. NIL 02 02

2. No. of officers appointed on promotion. 122 133 235

3. No. of officers reverted from Higher NIL NIL NIL officiating grade/scale for want of post/scale.

4. No. of officers confirmed. 16 44 60

5. No. of officers whose services were 01 NIL 01 extended beyond the age of superannuation.

6. No. of officers retired on attaining the 28 12 40 age of superannuation (including those whose services were extended beyond the age of superannuation).

7. No. of officers permitted to retire 05 02 07 voluntarily.

8. No. of officers resigned. 0 06 06

9. No. of officers reverted to lower post as NIL NIL NIL a measure of penalty.

10. No. of officers whose services were 08 07 15 terminated

11. No. of persons appointed on tenure 12 24 36 basis 12. No. of officers expired while in service 02 01 03 86

13. No. of officers appointed from other 08 06 14 Departments on deputation/ transfer to this Secretariat. 14. (a)No. of officers removed from service NIL NIL NIL (b)No. of officers suspended

15. No. of officers on deputation to this 05 NIL 05 Secretariat reverted to their parent Departments/relinquished charge/transferred to other departments

16. No. of officers of this Secretariat on 04 09 13 deputation/transfer to other departments

17. No. of officers of this Secretariat on 01 NIL 01 deputation to other departments who resumed duties in this Secretariat on reversion

18. (a)No. of officers re-employed after 01 NIL 01 retirement (b)No. of officers appointed on Contract 01 NIL 01 Basis

19. (a)No. of re-employed officers relieved of their duties (b)No. of officers appointed on contract 0 17 17 basis relieved of their duties

20. Number of officers granted Time Scale 49 109 158 Placement – 2011.

21. No. of permanent/temporary posts 17 99 116 created

22. No. of posts abolished NIL NIL NIL

23. No. of Persons engaged as Consultants NIL NIL NIL

24. (a) No. of Persons whose term of - - 12 engagement as Consultant was extended. (b) No. of persons appointed on - 17 17 contract basis whose term was extended.

25. No. of Persons whose engagement was - - 29 terminated

Formation of panel on the basis of Direct/Departmental Recruitment Examination

Sl. Name of post(s) No. of persons Remarks No. placed in the panel during 2017 1. Security Assistant Grade- 65 First person appointed on 24.10.2017 II(Tech)

2. Stenographer 02 -

3. Parliamentary Report Grade-I 14 Pre-appointment formalities have been initiated. 4. Farrash 04 - 5. Attendant Grade-III 16 06 persons are appointed and pre- appointment formalities 10 persons are in process.

NUMBER OF CASES RELATING TO RTI ACT, 2005 PROCESSED DURING THE YEAR 2017

Sl No. Subject No. of cases

1. Total No. of Applications 107

2. Total No. of First Appeal before Appellate Authority 04

3. Total No. of Second Appeal before Central Information - Commission.

4. Any other matter: -

STATEMENT-IV As on 31.12.2017

CATEGORY-WISE SANCTIONED AND ACTUAL STRENGTH

S. No. Category Sanctioned Actual Remarks strength strength 1. Secretary General 01 01 2. Secretary 01 01 3. Additional Secretary 04 04 4. Joint Secretary 16 16 (01 ad-hoc)

THE LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE

S.No. Category Sanctioned Actual Remarks Strength strength 1. Director 27 27 2. Additional Director 30 30 3. Deputy Secretary 42 40 4. Under Secretary 40 40 5. EO/LO/CO/PO 118 95 6. Welfare Officer

7. Sr. EA/LA/CA/PA 158 153 8. EA/LA/CA/PA 181 123

LARRDI SERVICE

S.No. Category Sanctioned Actual Remarks strength Strength 1. Director (LARRDIS) 14 14

2. AdditionalDirector (LARRDIS) 28 25 3. Joint Director (LARRDIS) 24 17 4. Deputy Director 19 19 (LARRDIS) 5. Research/Reference Officer – 54 18 PROM.

DR 6. Reference/Research Assistant 27 19 7. Sr. Library Assistant 25 15 8. Jr. Library Assistant 36 25 9. Senior Library Attdt. 12 03 10. Junior Library Attdt. 11 09

SIMULTANEOUS INTERPRETATION SERVICE

S.No. Category Sanctioned Actual Remarks Strength Strength 1. Director (Interpretation) 02 02 2. Additional Director (Interpretation) 03 03 3. Joint Director (Interpretation) 07 07 4. Parly. Interpreter Grade-I 13 13 Including 01 person on deputation 5. Parly. Interpreter Gr.- II 17 08 Including 01 person on adhoc basis.

VERBATIM REPORTING SERVICE

S.No. Category Sanctioned Actual Remarks strength strength 1. Director(Reporting) 02 02 2. Additional Director 05 05 Including one person on (Reporting) deputation 3. Joint Director (Reporting) 26 24 4. Parly. Reporter Grade-I 21 09 5. Parly. Reporter Grade-II 14 06

PRIVATE SECRETARIES AND STENOGRAPHIC SERVICE

S.No. Category Sanctioned Actual Remarks strength strength 1. Director(PSS) 02 02 2. Additional Director(PSS) 05 05 3. Joint Director (PSS) 17 17 4. Sr. Private Secretary 26 26 5. Private Secretary 20 19 01 post kept vacant of a deferred case. 6. Sr. Personal Assistant 35 33 02 ST posts to be filled by deputation as per R&CS Order No. PDA- 1249/2011. 7. Personal Assistant 79 67 (1) Actual strengtch excluding 01 person on deputation. (2) 05 ST post to be filled up by deputation as per R&CS Order No. PDA- 1249/2011. 8. Stenographer 63 45 (1) Actual strength excluding 01 person on deputation. (2) 01 person is yet to be appointed from the Reserve Panel.

STAFF CAR DRIVER

S.No. Category Sanctioned Actual Remarks strength strength 2. Staff Car Driver Gr. -I 14 13 3. Staff Car Driver Gr. -II 11 10 4. Staff Car Driver (Ordinary 24 21 Grade) 5. Dispatch Rider 03 01 6. Muralist 01 01

PRINTING AND PUBLICATIONS SERVICE

S.No. Category Sanctioned Actual Remarks strength strength 1. Director (Printing) 02 02 2. Additional Director (Printing) 02 01 3. Joint Director (Printing) 02 02 4. Assistant Director (Ptg & 03 03 Pub) 5. Manager of Printing 07 06 6. Production Officer 01 01 7. Sr. Printing Assistant 12 11 8. Printing Assistant 15 14 9. Proof Reader 22 21 10 Junior Proof Reader 22 15 11. DTP Operator 04 00 12. Litho Operator 05 01 13. Printer 04 03 14. Senior Reprographer 14 12 15. Reprographer Grade-I 04 04

Promotion 25%

DR 75% 11 00 16. Reprographer Grade-II 06 06 17. Sr. Production Assistant 01 01 18. Production Assistant 04 04 19. Jr. Production Assistant 09 09 20. Binder Grade-I 6-4*=02 01 * 04 posts of Binder Grade- I were downgraded. 21. Binder Grade-II

Promotion 50% 05 05

DR 50% 05 04 22. Warehouseman 08 03

EDITORIAL AND TRANSLATION SERVICE

S.No. Category Sanctioned Actual Remarks strength strength 1. Director(Translation) 03 03 2. Additional Director 07 07 (Translation) 3. Joint Director (Translation) 15 14 4. Editor 37 37 5. Assistant Editor 52 51 6. Translator 73 39 DR -75% Transfer on deputation basis 24 00 -25%) 7. Hindi Assistant 13 13 Including one person, whose lien has been maintained in the Grade of Hindi Assistant.

PARLIAMENT SECURITY SERVICE

S.No. Category Sanctioned Actual Remarks Strength Strength 1. Joint Secretary(Security) 01 01 2. Director (Security) 02 01 Non Technical Wing 3. Additional Director (Security) 04 04 4. Joint Director (Security) 08 08 5. Assistant Director (Security) 09 09 6. Joint Director (Marshal) (Ex- 01 01 cadre) 7. Assistant Director (Marshal) - - (ex-cadre) 8. Security Officer 31 31 9. Marshal(Ex-cadre) 01 01 10. Senior Security Assistant 61 60 Excluding 02 persons on deputation 11. Security Assistant Grade-I 69 50 Excluding 01 persons on deputation 12. Security Assistant Grade-II 128 25 Excluding 01 persons on deputation Technical Wing 13. Addl.Director(Tech) 02 00 14. Joint Director (Tech) 01 01 15. Assistant Director 08 07 (Technical) 16. Security Officer (Technical) 11 08 17. Senior Security Assistant 50 35 (Tech) 18. Security Assistant Gr.-I 52 00 (Tech) 19. Security Assistant Gr.-II 70 39 (Tech) 20. Security Assistant Gr-II 01 01 (Pharmacist) 21. Security Guard (Dog 13 07 Handler) 22. SecurityGuard 03 00 (Kennelmen/Cook)

CLERICAL SERVICE

S.No. Category Sanctioned Actual Remarks strength strength 1. Senior Clerk 100 94 2. Junior Clerk 160 92

MESSENGERS SERVICE

S.No. Category Sanctioned Actual Remarks Strength Strength 1. Senior Chamber Attendant 10 09 (SG) 2. Senior Chamber Attendant 50 46 3. Chamber Attendant 100 92 4. Attendant Grade-II 105 105 92

5. Attendant Grade-III 135 125 Including 02 persons whose lien in the respective grade has been maintained.

HOUSEKEEPING WING

S.No. Category Sanctioned Actual Remarks Strength Strength 1. Housekeeper (Special 10 06 Grade) 2. Housekeeper Grade-I 34 31 03 posts of Housekeeper Grade-I were downgraded.

3. Housekeeper Grade-II 42 36

4. Housekeeper Grade-III 39 11

Sanctioning strength of the Secretariat as on 31.12.2017 = 3124

Actual strength of the Secretariat as on 31.12.2017 = 2385 (excluding those who have proceeded on deputation and including those whose lien is being maintained)

Parliament Museum

Sl. Category Sanctioned Actual Remarks No strength strength 1. Chief Curator 2. Curator 3. Deputy Curator

4. Conservator 5. System Analyst 6. Senior Technical Assistant 7. Technical Assistant

The above mentioned posts were created w.e.f. 21.06.2018 vide R&CS Order No. PDA- 1376/2018 dated 20.06.2018.

STATEMENT-V AS ON 31.12.2017

STRENGTH OF PERSONAL STAFF

Hon’ble Speaker

Sl.No. Name of Post Strength 1. Principal Secretary to HS 01 2. OSD to HS 04 3. Additional PS to HS 02 4. 1st PA 01 5. 2nd Personal Assistant 03 6. Office Assistant 01 7. Attendant Gr-III 05 8. Staff Car Driver Grade-II 01 Total 18

Hon’ble Deputy Speaker

Sl.No. Name of Post Strength 1. OSD to HDS 01 2. Principal Secretary to HDS 01 3. Additional PS to HDS 02 4. Senior PS 01 5. Assistant PS 01 6. Clerk 01 7. Peon 01 8. Attendant 01 Total 09

Leader of Opposition, Lok Sabha

Sl.No. Name of Post Strength 1. PS to LOP 2. Additional Private Secretary 3. Assistant Private Secretary 4. 1st PA 5. Junior Clerk 6. Attendant Gr.-II 7. Attendant Gr.-III Total

Chairmen/Chairpersons of Parliamentary Committees

Sl.No. Name of Post Strength 1. Senior Private Secretary 33 2. Attendant Grade-III 35 Total 68

Leaders/Deputy Leaders/Chief Whips

Parties Name of the Post Leaders Dy., Leaders Chief Whips (Strength) (Strength) (Strength)

BJP ------NIL------Congress Private Secretary NIL NIL 01 TMC Private Secretary NIL NIL 01 Honorary Sr. PS NIL NIL 01 Advisor BPST

2. ADMINISTRATION BRANCH-II

(1) FUNCTIONS

1.105 The main functions of Administration Branch-II are: (i) maintenance of Service Books/Leave Accounts, matters regarding Annual increments for non- gazetted staff (ii) provision of Telephones, Mobile phones, Hotlines, RAX, Key Telephone Systems, STD and ISD facilities Toll Free connections and Leased Circuits (iii) allotment of Lok Sabha Pool accommodation (iv) Works related to providing staff cars to Senior Officers and other works like purchase, maintenance of official vehicles, provision of drivers, contracting of vehicles related works (v) Casual Labourers; various matters under CGHS and (vi) work relating to invitation cards for Independence Day, Republic Day Rehearsal Parade, Republic Day Parade, Republic Day Reception, Army Day Parade, and Beating Retreat Ceremonies.

(2) WORK DONE DURING THE YEAR 2017 1.106 The break-up of the work done in the Branch during the year was as under:-

OPENING AND MAINTENANCE OF SERVICE BOOKS OF NON-GAZETTED STAFF

(i) Service Books closed/transferred - 50

(ii) New Service Books opened - 52

(iii) Total Service Books with the Branch - 1611 (including new service books)

PROCESSING OF LEAVE APPLICATIONS AND MAINTENANCE OF LEAVE ACCOUNTS OF NON- GAZETTED STAFF AND ISSUE OF OFFICE ORDER PART-II FOR REGULAR LEAVE (i) Total Leave Applications processed - 6716

(ii) Issue of Office Order Part-II for regular leave - 11

EXAMINATION/SETTLEMENT OF CASES (i) Annual increments to staff - 1501 (ii) Issue of Office Order Part-II for - O/o No.24275 (20/01/2017) Annual increments to staff & 24394 (20.07.2017) (iii) Passport Forms verified - 43 (iv) Change of Home Town - 06 (v) LTC Advance - 199 (vi) LTC Settlement - 338 (vii) 10 days EL encashment - 226

PROCESSING OF MATTERS UNDER CGHS FOR OFFICERS AND STAFF: (i) Total number of CGHS beneficiaries (New series) - 105 (ii) Number of CGHS cards cancelled/surrendered - 30 (iii) Change of dispensaries/additions/deletions/renewal - 274

INSTALLATION OF TELEPHONES AND SETTLEMENT OF TELEPHONE BILLS (i) Total MTNL direct line telephones (Office & Residence) and safe custody - 245 a) Telephones with STD facility - 199 b) Telephones (with wi-fi systems) for - 90 Broadband connectivity (ii) Telephones/mobile phones taken over by the Secretariat - 650 iii) Hot line - 04 iv) RAX - 14 v) Mobile Phones - 37 vi) Key Telephone Systems - 11 vii) Toll free connections - 02 viii) Leased circuits - 02 ix) Wireless Internet Data Card (Dongle) - 05 x) Sim Cards for eReaders/IPads/Tabs - 16 xi) Total amount of the bills settled during - Rs. 1,04,95,107/- the year 2017

ALL MATTERS RELATING TO PREPARATION OF PRIORITY LIST, ALLOTMENT, SUB-LETTING, EVICTION & LICENCE FEE OF LOK SABHA SECRETARIAT POOL ACCOMMODATION i) Total quarters in LSS Pool - 978

ii) Allotment of quarters to different categories - 124

iii) Number of quarters allotted in change - 52

iv) Number of quarters allotted on maturity - 72

v) Number of quarters allotted from reservation roster from type I to type IV - 02

vi) Number of Quarters allotted from Ladies Pool - 02

vii) Number of quarters allotted on out-of-turn basis - 04

viii) Issue of demand statement of licence fee/ arrear licence fee - 249

ix) Surety for payment of Electricity and Water charges for allottees - 168

x) Processing of cases of subletting/inspection of LSS Pool Quarters - NIL

xi) Cases of retention of quarters by retired officers under process for vacation - 21

xii) Deputation cases - 01

xiii) Regularization of quarters to the wards of deceased employees - 02

xiv) Representations regarding change/out of turn/mutual/deputation/miscellaneous - 151 96

xv) Court cases - 01

xvi) Estate Officer cases - 01

xvii) No. of quarter evicted - NIL

MAINTENANCE OF STAFF CARS AND OTHER VEHICLES i) Staff Cars 37 a) 01 Jaguar b) 02 Toyota Camry c) 03 Honda Accord d) 20 Maruti Ciaz e) 07 Maruti SX4 f) 01 Hyundai Verna g) 01 Hyundai Accent h) 01 Ambassador i) 01 Toyota Corolla

ii) Mini Coach 1 At the disposal of AN-II Branch

iii) Maruti Van/Eeco 07 a) 4 at the disposal of ‘D’ Branch b) 1 at the disposal of AN-II c) 2-at the disposal of Parliament Security Service.

iv) Gypsies 0 4 2 at the disposal of Parliament Security Service 2-Pilot Gypsies- one each with HS & HDS

v) Tata Sumo Grande 02 At the disposal of AN-II Branch

vi) Motor Cycles 02 a) 1 at the disposal of Parliament Security Service b) 1 at the disposal of ‘D’ Branch ----- Total Vehicles 53 -----

PURCHASE OF PETROL/CNG AND OTHER LUBRICANTS- Rs. 71,74,871/- PURCHASE AND MAINTENANCE OF VEHICLES - Rs. 2,00,65,395/-

PURCHASE/CONDEMNATION OF STAFF CAR/MOTOR CYCLE

Purchased - 01 Camry, 16 Ciaz and 03 Van Condemned/Auctioned - 03 Van, 06 SX-4, 05 Accent

MISCELLANEOUS WORK RELATING TO STAFF CARS

a) Prepared Special Incentive Bills in respect of all staff car drivers.

b) Deployed staff cars for the dignitaries and senior officers i.e. ASs, JSs and facilated staff cars to all Branches as per their requirements.

c) Inspection of vehicles was got carried out before and after repair of the vehicles.

d) Cases pertaining to RTI of transport seat.

e) Examination/ payment of bills received in respect of petrol and repairing/ maintenance of staff vehicles

f) Maintained Casual Leave Register in respect of staff car drivers

DEPLOYMENT OF CASUAL LABOURERS

i) Total number of man-days utilized as casual labourers - 19729 ii) Expenditure incurred - Rs.1,59,58,595/-

INVITATION CARDS ISSUED

i) Republic Day Reception - 07

ii) Republic Day/ Beating Retreat Ceremony - 776

iii) Independence Day Reception - 11

iv) Independence Day - 447

OTHER MISCELLANEOUS WORK

i) Entry in Leave Record and other particulars contained in Service Book on e-Wisdom by all concerned dealing hands.

ii) Dealt with RTI applications pertaining to various seats of the Branch.

iii) Preparation of Budget of the Branch.

iv) Annual Maintenance Contract for the maintenance of Key Telephone Systems awarded.

3. ORGANISATION AND METHODS SECTION

(1) FUNCTIONS

The functions of the Section include:

1.107 Simplification of methods of work and procedural improvement; assessment of workload and staff requirements of Branches and submission of reports thereon; job analysis and fixation of standards of performance; physical verification of stores under the charge of various Branches of Lok Sabha Secretariat (LSS) and submission of reports thereon; coordination, editing and consolidation of Annual Administrative Reports of various Branches/Sections/Units, etc. of Lok Sabha Secretariat (LSS); co-ordination in regard to revision of Manuals on Procedure & Practice of various Branches; maintenance of sets of Instructional Orders & Office Orders Part- I & II and indexing thereof; co-ordination of Annual Inspection of Branches; issue of Instructions regarding handling of Secret/Confidential papers; drafting and issue of Instructions/Orders on procedural matters of general applicability; issue of instructions on filing and maintenance of records procedure and bringing out the revised/updated edition of Manual on Office Procedure by incorporating further procedural instructions issued on the subject from time to time.

(2) WORK DONE DURING THE YEAR 2017

1.108 The break-up of the work done in the Section during the year was as under:

(a) Physical Verification of Stores

(i) Undertook physical verification of Store i.e. Gift articles & Exhibition material under the charge of PMA and Store namely Gift items under the charge of Conference Branch.

(ii) Prepared report in regard to Physical verification of Central Command Station and Gift articles & Exhibition material under the charge of PMA.

(iii) Reconciliation report submitted by Audio-Visual Unit was examined.

(b) Annual Administrative Report, 2016 (i) Prepared write-up pertaining to Organisation and Methods (O&M) Section for inclusion in Annual Administrative Report, 2017; and

(ii) Co-ordinated, edited and consolidated write-ups of different Branches for inclusion in Annual Administrative Report of Lok Sabha Secretariat for the year 2016.

(c) Circulars issued The following Circulars were issued: Circular No. Subject 30644 Reminder Circular pertaining to Annual Administrative Report of Lok Sabha Secretariat, 2016.

31014 Annual Administrative Report of the Lok Sabha Secretariat, 2017.

30700 & Reminder Circular pertaining to Annual 30671 Inspection Report of Branches.

31015 Annual Inspection of Branches for 2017. 30772 Procedure regarding filing and recording of files.

30957 Preparation & maintenance of Computer Inventory Register.

30672, Reminder Circular regarding Economy in 30479 & use of paper in Lok Sabha Secretariat. 30958

30718, 30721 30722, 30730 30733, 30739 30745, 30766 Related to schedule of inspection in May- 30821, 30831 June and August-September, 2017 30838, 30841 30845, 30849 30864 & 30875

30696 & 31005 Regarding meeting of Joint Secretaries and higher level officers with the Secretary-General, Lok Sabha

(d) Facilitation of inspection of various Branches/Sections/Units by the Secretary, Lok Sabha Secretariat. Inspection of various Branches/Wings/Sections/Units was undertaken by the Secretary, Lok Sabha Secretariat in two phase i.e. first round during May-June, 2017 and second round during August- September, 2017. The inspection was facilitated by O&M Section and various Circulars regarding schedule of inspection were issued viz., 30718, 30721, 30722, 30730, 30733, 30739, 30745, 30766, 30821, 30831, 30838, 30841, 30845, 30849, 30864 and 30875. Action taken received by various Branches as a result of inspection were compiled into statements and further follow up meetings on the issue were organized as per the directions of the Secretary.

. (e) Meeting of Joint Secretaries and higher level officers with Secretary-General, Lok Sabha As per the directions of Secretary-General, Lok Sabha, various meetings of Joint Secretaries, Additional Secretaries and higher level officers with the Secretary-General are being organized by the Section since December, 2017. Circular No. 30969 and 31005 { Sl. No. 9, Table at para 2.1 (c)}were issued in this regard in the month of December, 2017. Minutes of the meetings were also circulated to the officers concerned. 100

(f) Work Study

(i) Work Study Report on Simultaneous Interpretation Service was completed and submitted;

(ii) Work Study Report on Clerical Service was completed and submitted; and

(iii) Work Study Report of Messengers Service was completed and submitted.

(g) Other issues/proposals undertaken The following issues/proposals were undertaken: Instructional Order No. 1317 dated 7th December, 2009 on the subject Inventory Management - Physical Verification was modified and a new Instructional Order No. 1337 dated 26th October, 2017 was issued on the same subject.

(h) Requests under Right to Information (RTI) Act. Information was provided to 02 applicants under the RTI Act, 2005.

101

(D) SERVICE BRANCHES

1. BILLS AND PAYMENT BRANCH

(1) FUNCTIONS

1.109 The Bills and Payment Branch prepares the Bills relating to salaries/OTA/Other Allowance/Special Allowance/Newspapers/Pension/Contingent/Expenditure/TA/DA/Medical/LTC/ various advances/contribution to International Bodies/Debits Claims and disburses various payments etc. in respect of officers and staff of Lok Sabha Secretariat.

(2) WORK DONE DURING THE YEAR 2017

1.110 The break-up of the work done in the Branch during the year was as under:-

Salary and Allowances and Other bills in respect of Lok Sabha Secretariat

Sl. Items of work No. of No. Bills/Vouchers in the Year 2017 1. Salary Bill including bonus, Leave Encashment, Arrear (LSS)- 1193 (2576 employees) (2600 employees

2. Professional Fee/Salary Bills (LSTV) 37 (110 persons each month) 3 Professional Fee of LSS Consultant 12 ( 5 persons) 4. Salary Bills (Chief Whip) 14 5. Medical Bills (Chief Whip) 5 6. LTC(Adv.+Settlement) (LSS) 1016 7. Children Education Allowances (LSS) 311

8. Overtime Allowance 100 (Now Spl. Incentive Scheme) (LSS)

9. Medical (Adv.+ Settlement) (LSS) 4176 10. Domestic Travel Expenses 800 (Advances and Settlement including Air Invoices) (LSS)

11. TA/DA Bills in respect of Domestic Tours 257 (Advances+Settlement) (LSTV)

12. Foreign Travel Expenses 65 (Advance and Settlement incl. Air Invoices) (LSS) 13 Office Expenses (LSS)

(a) Contingent Bills 1425 (9000 thousand invoice/Bills of the Parties) (b) Newspaper and Magazine 25 (c) Committee Tour 101 102

(d) Inter Deptt.Meetings 336 (e) Adv./Settlement of imprest money 677 297

Office Expenses(LSTV) 14 Subsidies 2 15. Grant –in-aid 8 16. BPST-Office Expenses 102 17. BPST-OAE 229 18. FPD 142 19. BPST-Domestic Travel 22 20. Discretionary Grants 32 21. Printing and Publication 322 22. Other Administrative Exp. (Hospitality) 1012 23 Books for Parliament Library (OE of MPs) 416 24 Wages 15 25. Debit Claim(IPD) 2 26. Contribution IPU/CPA 2

Work Relating to Pensionary Benefits to the retired Officers

1. Revision of Pension 20 2. Pension Sanctions at the time of Retirement 50 Payment of DCRG(including refund of withheld amount and arrear 3. due to DA announcement) 38 employees 4. Payment of CVP 48 employees 5. Payment of Leave Encashment 50 6. Payment of CGEGIS 50

OTHERS BILLS/PAYMENTS 1 Preparation of Arrears due to final fixation of Pay & Allowances of 2850 employees 2 Preparation of Arrears due to Promotion/TSP of officers

3 Preparation DA Arrear 5120

4 Bills for HBA, GPF, Conveyance and other Advances 860 6 Payment of NDMC (No. of employees) 3600

7 Payment to LIC (No. of employees) 10980

8 Issue of Receipt/Challan 1400 9 Forwarding Cheques to private party 200 (approx.). Mostly payment now through e- payment MISCELLANEOUS WORK

1 Replies to RTI Applications 29 2 Submission of monthly data relating to TDS to P&AO for 24G & 26G 12 103

3 Submission of Quarterly data relating to TDS to Income Tax Department (4 for employees and 4 for other than employees) 8 statements(24347 data yearly and 2534 parties 4 Submission of Correction Statements of TDS Data to Income Tax Department *11 statements

5 Maintenance of Pay Bill Registers, Bill Registers and ECR Registers

6 Preparation of monthly statement showing the Processed and Pending Bills

7 Reconciliation of Monthly Expenditure with P&AO Preparation of Monthly Expenditure Statement (Head-wise)

8 Preparation of Revised Estimates and Budget Estimates pertaining to Branch

Correction – 8 belongs to 4th Qtr. 2016-17.

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2. COMPUTER (HW & SW) MANAGEMENT BRANCH (SOFTWARE UNIT)

(1) FUNCTIONS 1.111 The Software Unit of the Branch has been arranging to provide necessary technological support with the assistance of NIC, TCS etc. for managing different activities of the Secretariat and also to meet the information requirements of Members of Parliament. The Unit coordinates several activities, viz. software development, software procurement, their distribution and maintenance, updating of Home Pages of Lok Sabha and of the Hon’ble Speaker on daily basis and other technical aspects of computerization, including e- governance in Lok Sabha Secretariat, etc. The Software Unit also attends to the activities pertaining to the development of web pages as and when required as well as several ad hoc items, viz. briefs, background notes, etc. as and when assigned.

(2) WORK DONE DURING THE YEAR 2017 1.112 The break-up of the work done in the Branch during the year was as under:- Lok Sabha Questions/Answers:

(i) No. of Lok Sabha Questions/Answers updated for 11th, 12th and 13th session of 16th Lok Sabha = 13958

(ii) Number of Questions entered in the database (PQALS) for 11th, 12th and 13th session of 16th Lok Sabha = 13979

(iii) Uploaded Questions list of 16th Lok Sabha, 11th, 12th and 13th session on Lok Sabha Homepage = 56 days Scanning of the pending Questions/Answers of 3rd and 4th session of 16th Lok Sabha:-

3rd session = 46 Qs. 4th session = 66 Qs.

Lok Sabha Supplementary Questions/Answers Extraction and Formatting of Supplementary Questions/Answers of 11th, 12th and 13th Sessions of 16th Lok Sabha = 174 Questions

Questions/Answers updated on Members e-Portal (i) Total number of Starred Questions / Answers published after 10.00 am for 11th, 12th and 13th Sessions of 16th Lok Sabha = 1117 Questions (ii) Total number of Unstarred Questions / Answers published after 12.00 pm for 11th, 12th and 13th sessions of 16th Lok Sabha = 12841 Questions Lok Sabha Debates

(i) Total Debates indexed = 57 days (11th, 12th and 13th Sessions of 16th Lok Sabha)

(ii) Prepared/modified titles of Debates = 2574 titles

(iii) Keywords assigned to titles of Debates = 7100 (Approx.) (iv) Carried out extraction of Debates = 48 days

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Lok Sabha Bills

(i) Uploaded Gazette Notifications relating to Bills passed in the year 2017– 35 Bills

(ii) Manual scanning of Pvt. Members' Bill of year 2000 and sent to LB-II for uploading on Lok Sabha Homepage = 144 Bills

(iii) Mannual scanning of Govt. Members Bill of the year 1990, 1991 and 1992 and sent to LB-I for uploading on Lok Sabha Homepage

Year 1990 = 46 Bills Year 1991 = 62 Bills Year 1992 = 61 Bills

Papers laid on the Table

(i) Uploaded titles of the Papers laid on the Table of the House during 2017 - 3699 Titles

(ii) Uploading of soft copies of the Paper laid on the Table during 2017 - 14

Hon’ble Speaker’s Home Page

Information updated on the Hon’ble Speaker’s Home Page is as given below:-

(i) Bio-profile of Smt. Sumitra Mahajan, Hon’ble Speaker, Lok Sabha.

(ii) Photographs of Events attended -117 photographs

(iii) Speeches delivered by the Hon’ble Speaker - 48 speeches Legislative Bodies in India – Website

Updated information in all the State Legislatures’ web pages released on the website: “Legislative Bodies in India”.

Lok Sabha Website

(i) Updated information related to various events held during the year 2017.

(ii) Updated Organization Chart relating to Telephone Numbers, Official Addresses, Email Ids, and Photographs of Officers of the Lok Sabha Secretariat.

(iii) Updated information relating to Govt. Bodies on which Lok Sabha is represented.

(iv) Uploaded issues of the Journal of Parliamentary Information upto September, 2017.

(v) Updated information under the Conference webpage.

(vi) Updated new information on webpages of Indian Group of Commonwealth Parliamentary Association.

(vii) Updated the Notice forms under the head 'Members Homepage'.

(viii) Updated information with regard to Tenders relating to various Branches of the Lok Sabha Secretariat.

Lok Sabha Intranet Site (i) Uploaded Notices/Notification/Circulars.

(ii) Scanned forms and uploaded under "Download Office Forms".

(iii) Regularly updated Accommodation Priority Lists, Telephone Directory, Division of work amongst Officers, List of Private Hospitals empanelled, Staff Benefit Rules, Duty Roster of the Parliament Library and Museum and other links on the Intranet Site., etc. 106

(iv) Uploaded information relating to Annual Administrative Report-2016.

(v) Uploaded Reference Notes/ Information Bulletin prepared by the Reference Division /Research & Information Division.

Website Development

(i) LSTV Website Put up the proposal for development / redesigning of LSTV website. Proposals were invited from NICSI vendors through NIC. Development work was assigned to NICSI (LI) vendor. The work was supervised from time to time.

(ii) PPR Website

NIC was requested to redesign the PPR website. (Under Development)

(iii) SRI Website

Got developed the website of SRI (Speaker's Research Initiative) and released.

(iv) IPG Website

Got developed the website of Indian Parliamentary Group and released.

Reporters' Branch Software Development of software for Reporters' Branch was assigned to NICSI vendor M/s Silver Touch Technology. Proposal was put for Administrative/ Financial approval. (Completed)

Software Development/Modification/Maintenance by NIC

S.No Projects

1. Loksabha Home Page (English/Hindi)

2. Member Module Loksabha Home Page (English/Hindi)

3. Committee Module Loksabha Home Page (English/Hindi)

4. Legislation Module Loksabha Home Page (English/Hindi)

5. Business Module Loksabha Home Page (English/Hindi)

6. Debate Module Loksabha Home Page (English/Hindi)

7. JRC Module

8. Reference Service input programme

9. Speaker's Home Page (English/Hindi)

10. Press Clipping Service software

11. Reference Service , Member and Business Modules in Member's Portal

12. Secretariat Module( Loksabha Home Page -English/Hindi)

13. PQALS Application for Uploading Parliament Questions and Answers for Ministries

14. Parliament Questions and Answers Module for Member's Portal

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15. Questions Module( Loksabha Home Page -English/Hindi)

16. RTI Application

17. Recruitment Module( Loksabha Home page-English/Hindi)

18. E-Books/E-Journals Application for Parliament Library

19. New Addition and Parliamentary Documentation Applications for Parliament Library

20. BPST Website.

Paperlaid Module (Lok Sabha Home Page) 21. Web application for Committee on Paperlaid 22. 23. Tender web application ( Lok Sabha Home Page) 24. Lok Sabha Intranet

e-Parliament and Paperless Secretariat

Organized a series of meetings to discuss the ways to convert the Offices of Lok Sabha Secretariat as a Paperless Office. Prepared Action Taken Reports and minutes of the Meetings and circulated amongst the Members of the Committee.

E-portal for Members of Lok Sabha

(i) An e-portal for MPs of Lok Sabha has been developed for submission of parliamentary papers electronically. Organized series of meetings with concerned Branches and organized demos of the e-portal for Officers/Branches

(ii) Conducted training Programme for MPs & PAs

(iii) Training for officers of LSS

(iv) Issued Login/passwords to Members.

(v) Uploaded circular/notices for the information of Members on to the portal.

(vi) Sent bulk emails to Members through Members' Portal.

(vii) Attend to the queries/complaints of Members regarding Members' Portal and got resolved. e-Wisdom Project

(i) Coordinated with the officials of TCS regarding the problems being faced in e-Wisdom application by various Branches of the Secretariat.

(ii) Organized monthly meetings with the user Branches and CMC to take the feedback on the development work done by TCS in e-Wisdom application.

(iii) Processed files for the renewal of contract between TCS and LSS for the development of remaining work on e-Wisdom application and organized meetings with CMC, NIC & LSS for renewal of contract on e-Wisdom.

(iv) Processed and cleared bills of e-Wisdom Project

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e-Payment Project

As per the orders of GOI, all financial transactions are to be made online through the Public Finance Management System (PFMS). For this, an interface was developed between the e- Wisdom software and PFMS. The following works have been undertaken in this regard.

(i) Prepared contract for the development of e-payment software through TCS.

(ii) Processed files for the administrative/financial approval and finalization and renewal of contracts with TCS for various ongoing/ new requirements.

(iii) Conducted meetings with PFMS team and financial Branches of Lok Sabha Secretariat.

e-Office System

Lok Sabha Secretariat has implemented E-Office System. Software Unit works as coordinating branch for implementation of E-Office System (including File Tracking System (FTS)) and E- leave System. Work done under e-Office project is as follows :

File Tracking System (FTS)):

(i) Conducted training programme for officers of the Secratariat. (ii) Processed files for the approval of e-office team. (iii) Monitoring the work of e-office team. (iv) Number of Organisation Unit Created in eOffice: 317 (v) Number of Posts Created in eOffice: 956 (iv) Number of Designations created in eOffice: 97 (vii) Number of User accounts Created in eOffice: 1867 (viii) Number of File Heads Created in eOffice: 126 Branches (ix) Number of Files created in eOffice: 7061 (x) Number of Receipts Created in eOffice: 3212 (xi) Number of eOffice Workshop organized in LSS: 29 (xii) Number of Handholding Training in LSS: 192 (xiii) Number of Visits to User's Desk by eOffice Team: 1303 (xiv) Number of Transfers/ Promotions in eOffice: 69 (xv) Reference Data Created for eOffice Application. (xvi) Resolved the 526 queries pertaining to eOffice, received through e-mail from 1-08- 2017 to 29-12-2017. E- Leave:

(i) Leave work flow data consolidation and creation (ii) User creation in leave management system (iii) Leave balance updation of all the employees of the Secretariat (iv) Training sessions for LSS employees

Provided the telephonically support through 5669 Extn. (6000+ calls has been received)

DIGITAL LIBRARY Issue/Return of CDs

(i) No. of CDs issued : 16

(ii) No of CDs returned : 14

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Procurement of software

(i) 250 CDs duplication on request of BPST for 32nd Parliamentary Internship Programme.

(ii) The annual software support contract for LIBSYS Package. Payment made to LIBSYS which is being use for managing the Parliament Library activities.

Renewal of Domain names

Renewal of subscription of domain names - gov.in viz parliamentofindia.nic.in, loksabha.nic.in, speakerloksabha.nic.in and legislativebodiesinindia.nic.in

RTI Act, 2005

After due approval, sent the replies to RTI applications (8 Applications) related to Software Unit to the Information Cell for further action.

Issue of E-mail Ids to MPs and Officers of LSS

Got created e-mail IDs of all the Officers and Staff of LSS for operationalizing e-Office user accounts. New e-mail Ids : MPs' : 80 Officers : 1650

Bulk SMS Facility

Software Unit outsources bulk sms services from M/s SMS Country w.e.f. August 20, 2010. The facility is being currently used by Press & Public Relations Wing, BPST, SRI Cell, etc for sending SMS to Members of Parliament and others through the Software Unit.

Digital Signature Certificates (DSCs)

Procurement of around 30 DSCs for officers of Lok Sabha Secretariat.

Hiring of Manpower from NICSI

Software Unit regularly put up proposal for hiring technical manpower from NICSI to carry out various software development and maintenance tasks for about 60 applications running in the LSS. Also hires the manpower for Digitization Unit, Hindi Unit, implementation of e-Office and for updation of Lok Sabha Question on Home Page. Bills of approximately Rs. 69 Lakh have been processed and sent for payment in the Financial Year 2017-2018.

Updation of data re the Business of the House on to the Lok Sabha homepage

Uploaded Statement of Work, Resume of Work and Wit and Humour of the 16th Lok Sabha, as received from PPR Branch, Table Office and Reporters Branch, respectively.

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COMPUTER (HW&SW) MANAGEMENT BRANCH (HARDWARE UNIT)

(1) FUNCTIONS

1.113 The Computer (HW&SW) Management Branch manages different activities of computerization and support services in the Secretariat. It has two Units, viz. Hardware Unit and Software Unit. The details given hereunder pertain to Hardware Unit only.

1.114 The Hardware Unit deals with procurement of computer hardware/peripherals, their inventory management, maintenance and distribution to Officers/Branches of Lok Sabha Secretariat, Offices of Political Parties, Officers of allied agencies, at the residences of HS, HDS, LOP and Officers of the rank of JS and above. The Unit has also been entrusted with the work of providing networking facilities to Officers/Branches of the Secretariat as well as offices of Ministers in Parliament House Complex. The Unit has a Members Query Booth (MQB) to deal with financial entitlement of Members of Lok Sabha for purchase of Computer Equipment and matters related thereto.

(2) WORK DONE BY HARDWARE UNIT DURING THE YEAR 2017

1.115 The work transacted by the Unit during the year 2017 is as under:

(a) (i) Requests of Computer hardware/peripherals/Servers received from various Officers/Branches were processed and after approval the following items were procured:

Sl. No. Name of Computer Hardware/Accessories Quantity Procured 1. All-in-one Desktop Computer 80 2. Desktop Computers 30 3. UPS 100 4. Printers 107

5. Laptop 15 6. Pen Drive (8 GB, 16 GB, 32 GB and 64 GB) 275 7. Fuser Assembly Kit 6 8. Portable Hard Disk 4 9. Apple I pad (12.9") 5 10. Apple I pad (9.7") 9 11. Apple I pad (10.5") 1 12. e-reader 2

13. Web Cam 1 14. Speaker and headphone 6 15. Data cable and charger cable 4 16. Dongle 10 17. Leather cover for I pads 17 18. HP Wired Keyboard and Mouse 15 19. Wireless Mouse 2 20. Wireless Keyboard 1 (ii) LAN and Wifi Connections/ Internet connections installed in Parliament House Complex (PHC) were procured after approval, were issued and installed. The details of the items are as under: - 111

(A) Passive Components

Sl. Name of Computer Hardware/Accessories Qty Procured Qty. issued No. Procured 1. UTP CAT 6 Cable (305 mtr. Box) 448 448 2. Information Outlets 2897 2897 3. UTP CAT6 Patch Cord 3 ft 3590 3590 4. UTP CAT6 Patch Cord 7 ft 3052 3052 5. Wire Manager 195 195 6. Fiber patch cord 3 mtr. SC - LC (MM) 646 646 7. Fiber optic outdoor armoured 24 core (SM) 24878 24878 8. LIU, 24 fiber, Rack Mount (SC) (SM) 166 166 9. LIU, 48 fiber, Rack Mount (SC) (SM) 6 6 10. SG Pigtails (SM) 4032 4032 11. 19" wall mount 12 U Rack 80 80 12. 19"Floor Standing 42 U Rack 6 6 13. 24 Port Jack Panel (CAT 6) 196 196 14. Optical Fiber Patch Cord, SM, SC to SC (3 mtr.) 42 42 15. Optical Fiber Patch Cord, SM, SC to LC (3 mtr.) 54 54 16. Supply of Duct ( 15 x 15) 5050 5050 17. Supply of Duct ( 45 x 25) 2560 2560 18. Supply of Duct ( 30 x 25) 3470 3470 19. Supply of Duct ( 45 x 45) 2804 2804 20. Conduit Pipe (32 mm) 6590 mtrs. 6590 mtrs. 21. Conduit Pipe (32 mm) 7185 mtrs. 7185 mtrs. 22. 12 U Rack 8 8 23. 12" HDPE PVC Jacket 1500 1500 24. UTP Cable CAT 6 Patch Cord (5 mtrs.) 202 202 25. PVC Pipe (25 mm) 825 mtrs. 825 mtrs. 26. UTP Cable CAT 6 Patch Cord (10 mtrs.) 60 60

(B) Active Components

27. 24 Ports LAN Access Switches 90 90 28. 48 Ports LAN Access Switches 29 29 29. Core Switch for LAN 8 8 30. GLC-LH-SMD Module 620 620 31. X2-10GB-LR Module 42 42 32. SFP-10G-LR Module 8 8 33. Wi-Fi Access Points 299 299 34. 24 Ports PoE Switch 35 35 35. Distribution Switch for Wi-Fi 8 8 36. GLC-SX-MMD 148 148 37. GLC-T (Module) 4 4 38. WLAN Controller 1 1 39. Network Access Validation Server 1 1 40. Licence for ISE Server 1 1 41. NMS Server (Prime) 1 1

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(iii) The following computer hardware/ accessories procured during 2017 were issued by the Branch :-

Sl. No. Item Qty. 1. All-in-one Desktop Computer 51

2. Desktop Computers 30 3. UPS 100 4. Printers 107

5. Laptop 15

6. Pen Drive (8 GB, 16 GB, 32 GB and 64 GB) 275 7. Fuser Assembly Kit 6

8. Portable Hard Disks 4 9. Apple I pad (12.9") 5

10. Apple I pad (9.7") 9

11. Apple I pad (10.5") 1 12. e-reader 2

13. Web Cam 1 14. Speaker and headphone 6 15. Data cable and charger cable 4

16. Dongles 10

17. Leather cover for I pads 17 18. HP Wired Keyboard and Mouse 15

19. Wireless Mouse 2

20. Wireless Keyboard 1

(iv) The following Computer hardware were surrendered by Branches/Officers:-

Sl. No. Item Qty 1. Desktop, CPU, UPS, Printer, Pen Drive and Tablet 455

(v) The following Computer Hardware were disposed off: -

Sl. No. Item Qty. 1. Desktop Computers with CRT Monitor 203 2. Desktop with TFT Monitor 132 3. UPS 375 4. Printer 63 5. Scanner 4 6. Laptop 4 7. Misc. Items (Pen Drive, Hard Disk, Hard Drive etc.) 7 Total 788

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(b) The following works were also attended:-

(i) Procurement of 80 nos. of All-in-one Computers, Laptops, I-pads and different types of Printers for use of the Reporters Branch, Officers in the rank of JS and above, and for Secretariat/staff.

(ii) Repair of physically damaged computer hardware issued to Officers/Branches.

(iii) Processing of 76 bills relating to procurement of computer hardware/networking items, maintenance of hardware and renewal of insurance of e-Reader device, Laptop & computer hardware installed at the residences of Officers of the rank of JS and above.

(iv) 'No Dues Certificate' issued to the officers/staff.

(v) Issue of Computer Hardware, Pen Drives, Hard Disks, UPSs, to Offices of Chairpersons, Parliamentary Committees.

(vi) Issue of Multi function Printers to HS and Offices of Chairmen of Parliamentary Committees.

(vii) Disposed off 203 Desktop Computers with CRT Monitor, 132 Desktop with TFT Monitor, 375 UPSs, 4 Laptops, 63 Printers, 4 Scanners and 7 Misc. items through Open Tender Enquiry under e-Waste (Management and Handling) Rules, 2011. Rs.10,16,217/- were deposited through cashier, B&P Branch after selling of trashed Computer Hardware items.

(viii) Made payment to M/s Delphi infosolution Pvt. Ltd. on account of AMC Charges for computer hardware, Desktop Computers, Printers and Scanners installed in the Secretariat, Offices of Political Parties located in PH complex and at the residence of HS, HDS, LOP, SG, and Officers of the rank of JS and above, for the period of 03.10.2016 to 02.04.2017, 03.04.2017 to 02.10.2017.

(ix) Made payment to M/s VSM Automation Enterprises Pvt. Ltd. for AMC charges in respect of UPSs installed in the Secretariat, Offices of Political Parties located in PH Complex and at the residence of HS, HDS, LOP, SG and Officers of the rank of JS and above for the period of 24.09.2016 to 23.03.2017 and 24.03.2017 to 23.09.2017.

(x) Demands for computer hardware were obtained from various Branches of Lok Sabha Secretariat, were consolidated and the procurement process was initiated. In this connection, technical specifications were finalised and put up before STAC for approval.

(xi) Renewal of warranty of Apple I-Pads issued to Officers in the rank of JS and above in the Secretariat.

(xii) Preparation of Revised Estimates (2017-18), Budget Estimates (2018-19).and Expenditure Control Register was initiated.

(xiii) Placement of Supplementary Work orders for procurement and installation of additional Passive and Active Components for upgradation of LAN and Wi-Fi in Parliament House Complex (PHC).

(xiv) Installation of active and passive components in PHA, PHA, PLB and PH for upgradation of LAN & Wi-Fi Network was carried out.

(xv) Payment for supply and installation of active and passive components of LAN and Wifi for main and supplementary agreements were made.

(xvi) Work related to installation and supply of active and passive components of LAN and Wifi in Reporter's Branch was carried out.

(xvii) Insurance of Computer hardware issued at the residence of officers of the rank of JS and above.

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(xviii) The Branch has carried out the work of reviewing and listing of files from 1992 to 2010. Recording of the files have also been carried out for the period of 1999 to 2000.

(c) Provision for Internet connectivity to various Officers/Branches Chairpersons/Ministers Offices rooms located in PH/PHA/PLB made: - 150 (approx.)

(d) Complaints pertaining to computer hardware and network redressal attended:-

(i) Complaints in respect of computer hardware received/rectified - 4599 (ii) Complaints in respect of networking received/rectified - 1600 6199

(3) STANDING TECHNICAL ADVISORY COMMITTEE (STAC)

Three meetings of the STAC were held during the year 2017. The meetings were held on 07.12.2017, 08.12.2017 and 11.12.2017 in which the Committee considered and recommended the specification of Computer Hardware (Desktops, UPSs, B&W MFP, Colour MFP, B&W Heavy Duty multi function Printer, Basic Printer and Colour Printer) to be procured for the use of Officers/ Branches of Lok Sabha Secretariat. Apart from above, the Committee also desired/recommended that Officers in the rank of Director or above should be provided All-in-one Desktop Computers and others be provided with Desktop Computers. Heavy Duty multi function printers and colour printers may be provided only to Branches with Heavy work load and such branches be identified in consultation with NIC to rationalise the quantity of procurement to minimize the cost.

(4) OFFICERS' COMMITTEE ON COMPUTERISATION IN LSS

Officer's Committee on Computerisation was reconstituted on 20.10.2017. Secretary-General, Lok Sabha appointed Dr. D.K.Bhalla, Secretary as Chairman of the Committee and 5 members are, namely, Smt. Kalpana Sharma, Joint Secretary, Sh. V.K.Tripathi, JS (E), Smt. Abha Singh Yaduvanshi, JS, Shri R.C.Tiwari, JS and Smt. Kavita Prasad, JS &FA. However, no sitting of the Committee was held during 2017.

(5) MEMBERS’ QUERY BOOTH (MQB)

1.116 The work relating to processing of Bills of Members of Lok Sabha under the Provision of Computer Equipment (Members of Lok Sabha) Rules, 2009 and the Committee on Provision of Computers to Members of Lok Sabha were dealt with by the Booth. During the year 2017, the following work has been transacted by the Members’ Query Booth:-

(i) No. of Bills/Proforma Invoices processed for payment to - 68 MPs/Vendor under the Scheme during 16th Lok Sabha

(ii) No. of Bills forwarded to MSA Branch for final settlement - 20 against Proforma Invoice during 16th Lok Sabha

(iii) No. of Members from whom cash/cheques has been collected - 6 towards depreciated cost of computer hardware procured by them during 14th and 15th Lok Sabha 115

(iv) Issued ‘No dues certificate’ to MPs/Ex-MPs for Computer - 25 Equipment.

(v) Meeting of the Committee on Provision of Computers to - NIL Members of Lok Sabha during 2017

(vi) Review of files pertaining to MQB from 1994-2017 have been done

(6) COMMITTEE ON PROVISION OF COMPUTER EQUIPMENT TO MEMBERS OF LOK SABHA

The Committee on Provision of Computer Equipment to (Members of Lok Sabha) looks into the matters of financial entitlement for purchase of computer equipment to members of Lok Sabha and other computer related issues of MPs. No meeting of the Committee was held during 2017. The Chairperson convened a sitting on 16.01.2017. However, the sitting of the Committee could not take place due to lack of quorum.

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3. DISTRIBUTION BRANCH

(1) FUNCTIONS

1.117 Distribution Branch is a service Branch. Besides acting as the receipt and issue Branch of the Lok Sabha Secretariat, this Branch also renders the following services to the Members of Lok Sabha:-

1. Circulation of Parliamentary Papers to Members, Ministries and others.

2. Circulation of Papers to Members of various Departmental Related Standing Committees, other Parliamentary Committees and ad-hoc Committees.

3. Maintenance of information regarding addresses (local & permanent) of members for delivery of Dak to them.

4. Dispatch of communications received from Members to Ministers and Officers of the Ministries/ Departments of Government of India.

5. Compilation, printing and distribution of List of Members of Lok Sabha and Council of Ministers.

6. Resographing of proceedings of the House and Reports of all Parliamentary Committees, preparation and distribution of sets thereof.

7. Marking, sorting out and dispatch of copies of the speeches in the House to members for correction.

8. Supply of extra copies of the speeches to Members and Ministers on demand. Distribution of printed copies of Debates and Reports to Members and other parties on demand.

9. Sale of Personalized and Generalized D.O. letter heads stationery to Members through Publications Counter located in Parliament House.

10. Receipt of Lok Sabha Secretariat Publications and Annual reports, etc. from Ministries and their distribution to members through the Publications Counter. 117

(2) WORK DONE BY THE BRANCH DURING THE YEAR, 2017

1.118 break-up of the work done in the Branch during the year was as under:-

ITEMS OF WORK OUT-PUT

Letters, Publication sets, received from outside and distributed 1,19,900 to Officers/Branches of the Secretariat

Questions received 14,750

DESPATCH SECTIONS

Letters etc. despatched through General Section 64,610

Letters etc. despatched through Committee Section 1,41,579

Letters etc. despatched through Parliamentary Section 77,984

No. of copies of Parliamentary and other allied papers 64,310 circulated to Members of Lok Sabha PUBLICATION SECTION

Bill received (copies) 3,85,900

Bills distributed (copies) 3,24,300

Reports received (copies) 93,248

Reports distributed (copies) 58,073

Printed Debates received (copies) 23,254

Printed Debates distributed (copies) 17,584

PUBLICATIONS COUNTER

Number of Ministerial/LSS publication received 302

Number of copies of publication received 44,465

Number of copies of publication distributed (with previous 48,210 copies) RESOGRAPHING SECTION

Total No. of impressions taken out (Resograph) 77,09,190

ADDRESSOGRAPH SECTION

Total No. of embossing on envelopes 1,65,950

FAX MACHINE

Fax message received 1,290

Message faxed out 1,995 118

4. GENERAL PROCUREMENT BRANCH

(1) FUNCTIONS

1.119 General Procurement Branch is Central Procurement Branch of the Secretariat for all types of stationery, printing paper, various types of folders, souvenir items, bindery articles, sanitation items, livery items, papers, fax machines, Photocopier Machines and Machines/Printers for Printing, Rota Print, ‘D’ Branch and other Branches/Offices. The Branch also looks after the matters relating to Annual Maintenance Contract (AMC)/ Full Service Maintenance Agreement (FSMA) for the Machines and disposal of the items recommended for condemnation by the Condemnation Committee. The procurement process has been streamlined and made more transparent by adopting to e-tendering process since June, 2017 for all tenders instead of manual tendering process. The Branch has further adopted File Tracking System (FTS) under e-Office for submission of files under the initiatives of digitization programme of Lok Sabha.

(2) WORK DONE DURING THE YEAR 2017 1.120 The break-up of the work done in the Branch during the year was as under:- Items Procured (i) Office Automation Equipment including machines for ‘D’ Branch, Rota Print and other Branches/offices (ii) Annual Maintenance Contracts (AMC / FSMA) for Office Automation Equipment (iii) Consumable items/ spares for office Automation Equipment (iv) General Stationery items including copier papers. (v) Briefcases/Suitcases/Bags. (vi) Local Purchase. (vii) Sanitation related items. (viii) Livery/Uniform items. (ix) Souvenir Items/Gift items (x) Banners SI. Items No. of Nature of tender Actual No. Proposals / Expenditure Requests 01. Office Automation equipment – Photocopier - 04 Open /Advt. Purchase of new machines Tender (All machines/equipment) (On Rate Rs. 7,66,966/- Contract

Agreement)

FAX - Limited Tender 10 (On Rate Contract Agreement) Others - Limited Tender 09 (On Rate Contract Agreement) 02. Consumable Items and spares for 25 Open/Ltd. tender Rs. 87,39,730/- machines and computers (On Rate Contract Agreement) 119

03. General Stationery 165 Open Tenders Rs. 85,79,339/- (main)/Papers/Plastic folders etc. /Limited Tenders

04. Bindery Articles 08 Limited Tender Rs. 1,05,501/- 05. Briefcases/Suitcases for 03 Limited Tender Rs. 8,839/- Committees and for other purposes from time to time

06. Local Purchase items 114 Urgent/ Limited Rs. 6,25,361/- Tender Items No. of Nature of tender Actual Proposals / Expenditure Requests 07. Sanitation-related items 16 Limited Tenders Rs. 14,18,669/-

08. Rubber Stamps 234 On Rate Rs. 73,652/-

Contract Agreement 09. Livery/Uniform items 02 Open and Ltd. Rs. 60,39,275/- Tenders 10. Annual Maintenance Contracts for 37 Rate Contract Rs. 30,68,092/- machines/equipments Agreement

11. Souvenir items/Gifts 76 On Rate Contract Rs. 28,61,315/- Agreement 12. Banners 17 Single source Rs. 1,82,093/-

Compilation of information for inclusion in Lok Sabha Diaries, 2018 The Branch has compiled the information relating to addresses and telephone numbers of dignitaries of Parliament , MPs, Union Government, State Governments, officials of the Lok Sabha Secretariat and other information for inclusion in the Lok Sabha Diaries- 2018.

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5. GENERAL STORES BRANCH

(1) FUNCTIONS

1.121 The General Stores Branch mainly arranges transactions of all kinds of material (including receipt of deliveries, storage, distribution of stationeries and other items including Photocopier Machines, Multi Function Printers(MFPs) and Fax Machines/equipment and livery items that are issued to the Offices of HS/HDS/LOP/SG, Officers and Branches of the Secretariat. Demands in the form of indent are placed by General Stores Branch with the General Procurement Branch based on the consumption pattern of past three years. Delivery of these items is received from suppliers/firms as per the Procurement Orders placed by the General Procurement Branch on the basis of the indents sent by this Branch. The criteria for procurement and distribution of all these items which run into large numbers/quantities are based on entitlement/ demand and on average consumption pattern in respect of respective items in the Secretariat.

(2) WORK DONE DURING THE YEAR 2017

1.122 The break-up of the work done in the Branch during the year was as under:-

1. Assessment of requirements of all entitled and Demand Based items for the whole year under the functional scope of the General Stores Branch, was carried out in the beginning of the year. Assessment also included the average consumption pattern of these items for past three years was prepared, along with the estimated demands placed by the Branches and Offices of the Officers. After administrative approval of the assessments, demand indents for quarterly requirement of items/articles were placed with the General Procurement Branch.

2. Supplementary demand indents was also placed with General Procurement Branch for purchase of any specific and unforeseen items that were required in particular by High Offices, and by the Officers/ Branches in general.

3. List of Official Uniforms of entitled Officers/Staff along with other livery items for issuance during the year were drawn up from the Uniform Issuance Registers and sum total of requirements of fabric and livery items were consolidated and updated based on new entitlements due to transfer of staff/officers. Demand indent for all such items were sent to the General Procurement Branch for further processing.

4. Requests for new Machines and articles were analyzed and the approved ones were procured through the General Procurement Branch. Replacement of old photocopiers and fax machines was done based on the recommendations of the Service Engineers through his Inspection Reports along with the functional and economic viability report of any specific machine, and also keeping in view the functional life of each Machine.

5. Printing and distribution of Deepawali/New Year Greeting Cards/Card Calandars were also done during 2017. The work relating to assessment, receipt, categorization and distribution of Lok Sabha Diaries 2018 was also carried out. After receiving diaries from the Printers, the same were distributed to the MPs/High Offices/Officers/Staff of the Secretariat, as well as, the retired Officers/Officials in a record time period. Wall calendars were also distributed to the Officers/Branches of the Secretariat as received from DAVP. Similarly, New Year Giveaway Items for 2018 were also assessed during the last quarter of 2017 and upon approval an indent were placed with the General Procurement Branch. These items were also issued to High Offices/Officers and staff of the Secretariat.

6. Bills for reimbursement of entitled officials of Lok Sabha Secretariat towards purchase of briefcases/Ladies purse were sent to B&P for final settlement. 121

7. Work relating to obtaining permission from Delhi Traffic Police for vehicles from the supplier firms/companies from DCP Office for delivery of the Procured Consignments at Parliament House Annexe was carried out.

8. Work relating to arranging for the entry passes of representatives of various firms/companies to deliver the required items in the store was also carried out.

9. Routine requests/demands for stationeries and other items received from Offices of HS/HDS/SG/Chairpersons of various Parliamentary Committees and Branches were processed and procured through the General Procurement Branch after taking approval from Competent Authority.

10. The functional aspect of the General Stores Branch entails Annual Assessment of demands and processing of request for stationery for the use of entire Secretariat. As such, minor variations in the consumption/requirement are demand based.

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6. GENERAL WORKS BRANCH

(1) FUNCTIONS

1.123 General Works Branch is responsible for infrastructure facilities as well as maintenance and upkeep of the whole Parliament House Complex, such as renovation/upgradation of Parliament House, Parliament House Annexe, Parliament Library Building, Extension to PHA Building, 36, GRG road and 21 & 23 Mahadev Road and Staff Quarters Complex at Sector-2, R.K. Puram and CRPF Complex at Sector 12, R. K. Puram.

1.124 The responsibilities assigned to the Branch includes planning and sanction for new projects. CPWD is the executing agency for implementation of all infrastructure projects/works undertaken by the Lok Sabha Secretariat. Currently, this Branch has been entrusted with the following important projects. For timely execution of these projects, various inspection are also carried out to review the status of the ongoing projects (civil & electrical) in Parliament House Complex.

(i) Renovation of Reception of Parliament House.

(ii) Renovation of Conference Hall (LSTV), 21-23 Mahadev Road, PLB

(iii) Renovation of Main Committee Room, PHA

(iv) Renovation of Banquet Hall, PLB

(v) Construction of 'D' Branch.

(vi) Replacement of Sound system of Central Hall, Parliament House

(vii) Replacement of Sound system of Committee Rooms of Parliament House,

Parliament House Annexe and Parliament Library Building

(viii) Replacement of Lift Nos.1 & 4, Parliament House.

(ix) Replacement of lifts in Parliament House Annexe

(x) Replacement of all the existing old lights and luminaries with LED, Parliament Library Building.

(xi) Restoration of Murals/Portraits in Parliament House by National Museum.

1.125 This Branch has been also assigned with the work relating to cleanliness and upkeep of the followings:

(i) All the four buildings and outer precincts of PH. Complex including civil/electrical installations/gadgets. For this purpose, regular inspections are being carried out by this Branch alongwith CPWD to ensure proper cleanliness and upkeep of the P.H. Complex.

(ii) Residences of Hon’ble Speaker, Hon’ble Deputy Speaker, Secretary General and Secretary, Lok Sabha Secretariat through the concerned Wings of CPWD.

(iii) Art work such as murals, paintings, statues and portraits installed in P.H. Complex.

(iv) Work relating to award of annual contract for disposal of waste paper in Parliament House Complex.

(v) Measures relating to fire safety measures in Parliament House Complex which includes monthly firesafety inspections of all the buildings of P.H. Complex in coordination with DFS, CPWD and PSS and fire safety audit of the Buildings. 123

This Branch has also looking after the Housekeeping work of Parliament Library Building, Parliament House Annexe Extension Building and certain areas of Parliament House and Parliament House Annexe through CPWD (BVG).

1.126 This Branch provides the following services to facilitate the working of offices under the purview ofLok Sabha Secretariat and allied agencies:

(i) Provision of telephone and furniture

(ii) Provision of electrical gadgets such as TVs, ACs, fans etc.

(iii) Provision of cable TV system in P.H. Complex

(iv) Provision of digital display of Committee Meetings in Parliament House Complex

1.127 Providing secretarial assistance to serving of the following Committees:

(i) Joint Committee on Installation of Portraits/Statues of National Leaders and Parliamentarians in Parliament House Complex. (sitting of the committee during year 2017 = Nil)

(ii) Joint Committee on Food Management in Parliament House Complex (Sitting of the Committees during the year 2017 = 04 and Committee also undertaken one tour to Hyderabad in the year 2017 with a view to improve the canteen faculties)

1.128 Organizing floral tributes to National Leaders whose portraits are in the Central Hall of Parliament House and former Speakers is also assigned to General Works Branch. Presently 32 (thirty two) such floral tribute functions are organized on the occasions of Birth Anniversaries of National Leaders and deceased Former Speakers of Lok Sabha. On the requests of Ministry of Social Justice and Empowerment, necessary arrangements are made/directions are given to the concerned agencies for making arrangements on the occasion of birth /death anniversaries of Dr. B.R. Ambedkar at his statue installed in Parliament House Complex.

1.129 Apart from the above, the followings other important works are carried out by this Branch:-

(i) Booking of Committee Rooms/Central Hall/Balayogi Auditorium for various important meetings/events and functions

(ii) Arrangement for various functions, exhibitions, conferences etc.

(iii) Maintenance of Solar Energy Systems installed in Parliament House Complex

(iv) Matters related Swachata Abhiyan/cleanliness drive in Parliament House Complex.

(v) Matters related Sessional Arrangements such as rehearsal in Lok Sabha Chamber, coordination with NDMC for regular power supply, water and cleanliness arrangements in P.H. Complex.

(vi) Matter related to capital expenditure of LSTV.

(vii) Matter related to subsidy claim of Northern Railway.

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7. HERITAGE MANAGEMENT BRANCH

(1) FUNCTIONS

1.130 The functions/work profile of the Heritage Management Branch as intimated by Administration Branch-I vide their note dated 08.03.2013 are as under:- (a) Scrutinizing all proposals of CPWD works (electrical/civil) in so far as they relate to repair, improvement, addition and alternations in the Parliament House; (b) Scrutinizing the proposals regarding the need for infrastructural requirements of Parliament Security Service for installation or removal of security equipment and gadgets; (c) Overseeing all interior decoration proposals; (d) Vetting the proposals of Horticulture Division for lying of flower beds and for new plants; (e) Maintaining and conserving all paintings and sculptures in the Parliament House Complex; maintaining their inventory including valuation and keep a record of their photographs; (f) Suggesting and procuring paintings and sculptures worthy to be displayed in Parliament House Complex; (g) Coordinating efforts for removal of obstructions in the fire exit routes in PHC; (h) Suggesting improvements in the maintenance procedures; (i) Liaisoning with Archaeological Survey of India for training of Lok Sabha Secretariat personnel; (j) Liaisioning with other Parliaments who have conserved and preserved their buildings; (k) Handling all work relating to the Joint Parliamentary Committee and Standing Technical Committee on Maintenance of Heritage Character and Development of Parliament House Complex; (l) Preserving of old building plans of Parliament House Complex; (m) Exercising constant vigil over any activity which is likely to cause long term damage to the Heritage Character of the building.

(2) WORK DONE DURING THE YEAR 2017

1.131 The break-up of the work done in the Branch during the year was as under:-

(i) Scrutinised/examined various work proposals of CPWD received from the General Works Branch in order to see whether any heritage angle in involved therein.

(ii) Examined the proposal for replacement of main entry doors of Committee Room No. 53, 62 & 63 by sound proof door and replacement of main entry steel glazed door by wooden glazed door of Central Hall, Parliament House.

(iii) Examined the proposal for Improvement of Mobile Network Coverage of Telecomservice providers (TSPs) in Parliament House through an In Building Solutions (IBSs).

(iv) Examined and put up the detailed proposal for formation of a Team of Officers of Heritage Management Branch, CPWD, ASI and INTACH to carry out monthly inspection of the Parliament House Building to ensure proper compliance of instructions issued to conserve, preserve and protect its heritage character. 125

(v) Carried out monthly inspections of Parliament House Building along with the team of officers of CPWD, ASI and INTACH on 21.08.2017 and 14.11.2017 and put up detailed monthly inspection reports for kind perusal of the Secretary General, Lok Sabha and sent the inspection reports duly approved by Secretary General, Lok Sbaha to concerned agencies for compliance.

(vi) Supplied information to various Branches/services i.e. LARRDIS, Table Office, CB-I etc. about work profile, functioning and work done by the Branch for inclusion in various publication brought out by them from time to time.

(vii) Prepared Write up for inclusion in Annual Administrative Report of Lok Sabha Secretariat, 2016 and also forwarded the same to O&M Section;

1.132 In addition to the above, inspection of Parliament House have been made from time to time by the officers of the Branch to exercise constant vigil over any activity which is likely to cause damage to the heritage character of the Parliament House Building.

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8. INTEGRATED FINANCE UNIT (IFU)

(1) FUNCTIONS

1.133 Integrated Finance Unit (IFU) headed by Financial Adviser to provide assistance to Secretary- General, Lok Sabha in financial matters has been created vide office order part-I Nos. 1142 and 1143 dated 26 October, 2006. The main functions of IFU are the following :-

(i) all the work connected with preparation of Budget Estimates of Lok Sabha and its Secretariat; (ii) to assist the Secretary-General, Lok Sabha in planning, programming, budgeting and monitoring of expenditure of the Secretariat; (iii) to assist the formulation of schemes, projects by all branches right from the initial stages; (iv) to assist in Budget formulation, scrutiny of projects and post – budget vigilance to ensure that there are neither considerable shortfall in expenditure nor unforeseen excesses for which provisions have not been made either in the original Budget or in the Revised Estimates; (v) to monitor the progress of the schemes against the Budget and preparation of performance Budget of the secretariat; and (vi) to render advice on financial matters.

(2) WORK DONE DURING THE YEAR 2017

1.134 The break-up of the work done in the Unit during the year was as under:-

Budget Committee  Agenda and notice for the sitting of the Committee on Budget of Lok Sabha to be held on 21.11.2017 were finalised and circulated to the Chairman and Members of the Committee.

 The Action Taken Reports of various Branches of the Lok Sabha Secretariat and CPWD on the points raised by the Committee on Budget of Lok Sabha at sitting held on 22.11.2016 were compiled and submitted for approval of Secretary-General. Thereafter, the same was circulated to the Chairman and Members of the Committee on Budget of Lok Sabha.

 The Committee on Budget of Lok Sabha under the Chairmanship of Hon’ble Deputy Speaker, Lok Sabha, met on 21.11.2017 considered the Revised Estimates 2017-18 & Budget Estimates 2018-19 alongwith Action taken Reports on the points raised by the Committee on Budget of Lok Sabha at its meeting held on 22.11.2016.

 Minutes of the above sitting were prepared and got approved by Chairman of the Committee on 23.11.2017. Relevant extracts of the minutes were sent to concerned branches of the Secretariat and CPWD for action taken report.

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Budget  Draft proposals for Revised Estimates for the year 2017-2018 and Budget Estimates for the year 2018-2019 under the Budget Grant of Lok Sabha alongwith Memoranda were prepared and got approved by Secretary-General for placing the same before the Committee on Budget of Lok Sabha. The Committee under the Chairmanship of Hon’ble Deputy Speaker, Lok Sabha at its sittings held on 21.11.2016 approved Revised Estimates for the year 2017-2018 (Rs. 655.96 crore) and Budget Estimates for the year 2018-2019 (Rs. 774.97 crore) in respect of Lok Sabha and Lok Sabha Secretariat. After its final approval by the Hon’ble Speaker, the same alongwith other budget papers were sent to the Ministry of Finance on 6.12.2017 for inclusion in the Union Budget for the year 2018-2019.

 Proof of Detailed Demands for Grants in respect of Demand No. 76 - Lok Sabha for the financial year 2017-18 was checked and returned to Ministry of Finance on 20.1.2017.  Various annexures and appendices as per Budget Circular 2017 were prepared and sent to Ministry of Finance. Loans to Government Servants: Revised Estimates for 2017-18 and Budget Estimates for 2018-2019 in respect of Officers/staff of the Secretariat under the Major Head 7610 - ‘Loans to Government Servants’ were finalized and sent to the Ministry of Finance on 27.10.2017 for inclusion in the Union Budget. Allocation: Budget Estimates for the year 2017-18 was allocated to all Controlling Officers (All Branches/Committee Branches). Budget Allocation under Major Head 7610 - ‘Loans to Government Servants’ was also made. Allocation for Committee tour reimbursement expenses were made on demand basis from Committee Branches. Revised allocation was also done during the year on requirement basis. Monitoring of Expenditure & Re-appropriation : Review of Monthly Expenditure under various heads with percentage of expenditure was sent to Ministry of Finance for the period from 1.1.2017 to 31.12.2017. Expenditure under various heads was monitored closely and wherever shortage of fund was noticed, after taking approval of Secretary-General, three re-appropriation orders were issued on 20.3.2017 and 18.8.2017 and 3.11.2017, besides making re-allocation of funds. Supplementary Demands for Grants: After assessing expenditure incurred and requirement of funds for the remaining period, proposal for Third and Final batch of Supplementary Demand for Grants -2016-17 and First & Second batch of Supplementary Demand for Grants 2017-18 were sent to Ministry of Finance 17.1.2017, 28.6.2017 and 27.10.2017 respectively. Surrender of Savings: After review of expenditure incurred under various Heads and committed expenditure to be incurred upto 31.03.2017 was undertaken and savings were surrendered to the Ministry of Finance in two stages on 9.2.2017 and 20.3.2017. Computerisation of Budget – e-wisdom: Status reports on the project of e-wisdom was compiled and sent to Computer Management Branch and efforts were made to complete the unfinished modules with TCS. Work related to allocation of fund other than Budget Grant of Lok Sabha i.e under Loans to Government Servants and pensionary benefits other than Budget Grant was also undertaken through e-wisdom. Audit : Replies/clarifications were furnished to DGACR on the Audit Inspection paras pertaining to Budget of Lok Sabha and Lok Sabha Secretariat for the year 2016-17 on 20.1.2017.

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Annual Administrative Report : Prepared Annual Administrative Report for the year 2016

Financial Advice

1.135 During the year under review, financial advice was rendered on the following matters: -

1. Recovery of Telephone charges in r/o Shri Vincent, MP. 2. Limited Tender for procurement of white shirts and other livery items of winter uniform. 3. Provision of latch and magic eye on old doors for security reasons. 4. Delegation of power to HoDs for settling medical cases. 5. Exemption of recoveries from ex-MPs relating to study bills. 6. Proposal regarding hiring of vehicles for use of officers of Secretariat. 7. Procurement of handmade paper folder with printing for BPST. 8. Replacement of curtains installed at Building Gate No.5, PH. 9. Request for advance from Imprest Money for Purchase of Audio Mixer for Special Programme in Conference Room. 10. Return of bids in respect of cancelled tender for procurement of 45 cell phone jammers. 11. Financial approval for procurement of twenty hand held metal detectors for PHA extension Building. 12. Engagement of Social Media Agency. 13. Procurement of 8 x-ray Baggage Inspection System, PHA extension. 14. Settlement of TA/DA claims of late Smt. Renuka Sinha, MP. 15. Tender for engagement of Transport Vehicles, LSTV. 16. AMC of Tetra Communications System-Levying of service tax & VAT on total contract value. 17. Clarification regarding financial powers to officers for sanctioning expenditure on Committee Tour. 18. Change of charge of Imprest Money Fund. 19. Proposal for procurement of two ENG cameras for LSTV Channel. 20. Procurement of 4 nos. of Editing Machine for LSTV. 21. Reimbursement of medical claims as per financial delegation powers in LSS. 22. Reimbursement of expenditure incurred on printing of letter heads. 23. Payment of AMC charges of CCTV System of PHC to M/s ECIL for 01.04.2016 to 31.12.2016. 24. Payment of AMC charges of LSS of PHC to M/s ECIL for 01.04.16 to 31.12.2016. 25. Replacement of condemned staff vehicles. 26. Tender for engagement of transporters for LSTV officials. 27. Payment of outstanding dues security service at LSS (SG's residence) 28. Tendering for the engagement of a transporter for LSTV Channel. 29. Settlement of bills in respect of study tour undertaken by Standing Committee on Finance. 30. Settlement of bills in respect of books purchased by Acquisition Section for the use of BPST program. 31. Request for boarding pass for settlement of TA claim. 32. Exemption of recoveries from Ex-MPs relating to Standing Committee on Railways. 33. Procurement of bindery items - GP Branch 34. Advance payment for booking of tickets against passes of MPs/Ex-MPs. 35. Procurement of consumable items for office machines-vetting of tender document. 36. Non-submission of boarding pass for settlement of TA claims. 37. Revised wages for Ape Handler to deal with Monkey Menace in PH Complex. 38. Travel expenses of Shri Himanshu Dudhwadkar, Consultant engaged by CPWD for interior designing of HS Chamber, Lobby in PHA Extension Building. 39. 30th International Training Program-Issues regarding payment to be made to Balmer & Laurie 40. Payment of bills with respect to M/s Segment Book Distribution by Acquisition. 41. Approval for vehicles and treatment of LSS dog Feru at Veterinary Clinic. 42. International Legislative Drafting Program-Travel entitlement of Shri Baisakh. 43. Tender/agreement transporter LSTV 44. Proposal for renewal of agreement with M/s Cvoter News Services 45. Proposal of LSTV on "Loktantra". 46. Hiring of vehicles from ITDC. 47. Tender Notice for procurement of security equipments. 48. Hiring of vehicles from ITDC (queries resolved). 49. Awarding contract of security service at the residence of SG. 50. Full service Maintenance Agreements for photocopier machines. 51. Comprehensive Maintenance for printing/bindery machines installed in Rota Print. 52. Funding of ICPS through AN-I. 53. Proposal for renewal of Agreement with M/s Cvoter News Services. 54. Freezing of requirements of e-wisdom. 55. AMC of Tetra Communication System (70%-80%). 56. Digital Duplicator -AMC/Rota Print. 129

57. Purchase of photocopier. 58. Digital display of Committee meetings in PH Complex. 59. Regarding delay in repairing of Tetra Base. 60. Requirement of GST registration number for raising bills on behalf of LSTV Channel. 61. Settlement of bills preferred by M/s Segment for providing printed version of debates of House of Lords and House of Commons. 62. Proposal from M/s Wisdomtree Production Pvt. Ltd. for telecast of program 'Bharat' or 'Loktantra' on LSTV. 63. Renewal/Extension of AMC of LSS of PH Complex. 64. Digital Display-GW Branch. 65. Proposal to review of hiring of Vizart graphics for LSTV Channel. 66. Finalisation of agreement with M/s Wisdomtree Productions for serial "Loktantra" meeting reg. 67. Engagement of security guards at the residence of Secretary-General. 68. Request for revised estimates -additional funds for M/s Riddi Siddhi Caterers. 69. AMC for CCTV-Payment to M/s ECIL for the period of 01.01.2017 to 31.03.2017. 70. AMC of Integrated Security System period 01.01.2017 to 31.03.2017. 71. Condemnation & disposal of consumable, scrap & other equipments. 72. Penalty-Tetra Turkey Project. 73. Publication of Tender Notice for procurement of security equipment. 74. Digitization of cable TV system in PHC. 75. Procurement of DFMDS for PH Extension. 76. Procurement of NLJD for PH Extension. 77. Procurement of XBIS for PHA Extension. 78. Proposal for replacement of Device Server. 79. Payment of FTTH Bills to MTNL. 80. E-tender for fresh music for Channel ID, other programmes and creation of music Bank for LSTV Channel. 81. Requirement of Heavy Duty MFP in Branches reg. 82. Proposal reg. fixing limit of expenditure on light refreshment at formal inter-departmental & other meetings. 83. Proposal for hiring of graphics systems for LSTV Channel. 84. Pensionary benefits with respect to Ms. Gurmeet Kaur, widow d/o Sh. Charanjit Singh. 85. Pay-fixation in r/o re-employed pensioners employed in LSS. 86. Pensionary benefits in r/o Dr. Satya Prakash, DS 87. Request for grant of family pension to Smt. Mona Vaid. 88. Opening of sub-heads under e-wisdom.

Other miscellaneous matters referred to Financial Adviser by different branches of the Lok Sabha Secretariat for advice

Right To Information (RTI)

 Reply was provided to 34 applications received under RTI Act, 2005

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9. MEMBERS’ SALARIES AND ALLOWANCES BRANCH

(Including Joint Committee on Salaries and Allowances of Members of Parliament)

(1) FUNCTION

1.136 The Members' Salaries and Allowances Branch deals with the following items of works:-

(i) Payment of salary, allowances (including TA/DA) to Officers of Parliament, Leader of Opposition and Members of Lok Sabha;

(ii) Salary of PAs of Members;

(iii) Reimbursement of medical claims of Officers of Parliament, Leader of Opposition and Members of Lok Sabha;

(iv) Sanction of conveyance advance to Members;

(v) Grant of pension to ex-members and their families (wherever applicable);

(vi) Payment to Air India, Railways, Department of Telecommunications (MTNL) and NDMC for the services rendered by them to the Officers of Parliament, Leader of Opposition and Members of Parliament on account of their statutory entitlement;

(vii) Payment to the host organizations on account of charges incurred by them towards making arrangements for boarding, lodging and transportation for the Parliamentary Committees while on study tour;

(viii) Preparation of TA/DA bills, advances, etc. for Members of the Indian Parliamentary Delegations going abroad.

(ix) Payment of allowances to non-official witnesses summoned to give evidence before Parliamentary Committees;

(x) Payment for the maintenance charges of vehicles earmarked for members;

(xi) Sanction of advance for purchase of computer equipments by Members as well as reimbursement of bills for the purchase of computer equipment by Members to the concerned agency, as the case may be;

(xii) Issue of Exchange Orders to Members of Parliament for travel in connection with official work;

(xiii) Preparation of the Budget Estimates relating to MSA Branch;

(xiv) Supply of information to Information Cell under the Right to Information Act, 2005.

(xv) Providing secretarial assistance to the Joint Committee on Salaries and Allowances of Members of Parliament and follow up of the recommendations made by them from time to time. The Branch also attends to the work emerging out of amendments in the Salary, Allowances and Pension of Members of Parliament Act, 1954 and Rules made there under.

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(2) WORK DONE DURING THE YEAR 2017

1.137 (a) The number of bills of various categories prepared and settled by the Branch during the year 2017 is given below:

Salary Bills of Officers of Parliament 24 TA/DA Bills of Officers of Parliament 42 Salary Bills of Leader of Opposition Nil TA/DA Bills of Leader of Opposition Nil Salary Bills of Members of Lok Sabha 380 Salary Bills of PAs to Members of Lok Sabha 424 TA/DA Bills of Members of Lok Sabha 7988 (it includes 8 to 9 tickets approx. in one Bill)

TA/DA Bills of Consultative Committee Meetings 146 Final Settlement of accounts of Ex-MPs 02 Advance/Settlement of Bills relating to IPD going abroad 128 Payment to MTNL (No. of Bills) 35 Payment to NDMC (No. of Bills) 26 Payment to Indian Airlines (No. of Invoices) 4251 Exchange Orders issued to Com. Branches 1416 Conveyance Advance sanctioned to MPs Nil Settlement of Committee Tour Bills 66 Pension Revised/Sanctioned to Ex-MPs 25 Family Pension 54 Reimbursement of Medical Claims of MPs including HS/HDS 289 Miscellaneous payment (maintenance of vehicles) 42 Number of Bulletins issued by the Branch 29 Typing work 24000 pages (approx.) Payment to Railway for travel facilities to MPs/Ex-MPs 20.77 crores

(b) Preparation of Revised Estimates 2017-18 and Budget Estimates 2018-19 relating to the Branch.

During the year, the Branch provided information regarding 329 applications under the RTI Act, 2005 received from different applicants to the Information Cell.

(d) Reimbursement of medical claims of Members of Parliament:

The Branch deals with the reimbursement of medical claims of Members of Parliament for the treatment taken by them and their family members in India and abroad. The reimbursement of medical claims is made on the basis of CGHS approved rate lists circulated by the Ministry of Health and Family Welfare from time-to-time. In cases where the admissible amount is on the lower side and the Member desires full reimbursement, the claims are placed before the Secretary-General for approval of full reimbursement by relaxation of rules as per the powers vested with him. The Branch also settles debit claims in respect of the treatment taken by Members and their family members abroad.

(e) Computerization of the Branch:

Even work relating to Computerization in the branch is complete yet it needs some amendments to be carried out. 132

(f) Joint Committee on Salaries and Allowances of Members of Parliament: The Joint Committee on Salaries and Allowances of Members of Parliament is constituted in pursuance of section 9(1) of the Salary, Allowances and Pension of Members of Parliament Act, 1954.

(i) Functions: The functions of the Joint Committee are to make rules in consultation with the Central Government to provide for all or any of the matters referred to in sub-section (3) of section 9 of the Salary, Allowances and Pension of Members of Parliament Act, 1954.

(ii) Number of Sittings held: 2

(iii) Minutes of Sittings of the Joint Committee prepared and circulated: 2

(iv) Reports of the Joint Committee: The Joint Committee do not present any report to either of the Houses of Parliament.

(v) Study Tour of the Joint Committee: The Joint Committee did not perform any tour in the year 2017.

(g) The Branch attended to the queries raised by Members/ex-Members in respect of their Salary, TA/DA, Pension, etc. and information furnished to the Government Departments/State Government with respect to the entitlement of salary, allowances and other facilities available to Members of Parliament.

(3) Specific Procedural and Policy Changes: Nil

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10. MEMBERS’ SERVICES BRANCH (including House Committee)

(1) FUNCTIONS

1.138 The Branch deals with various amenities/services provided to the Members of Lok Sabha. Main functions of Members Services Branch are as follows :

(i) Allotment of regular and temporary residential accommodation to MPs (LS) in New Delhi; (ii) Accommodation in Western Court Hostel for guests of MPs; (iii) Allotment of accommodation to Members on temporary basis for their guests; (iv) Monitoring of medical facilities provided to MPs at Parliament House Annexe, Parliament House and CGHS dispensaries located in MPs residential areas in New Delhi; (v) Facilitate MPs and their spouse in getting passports and visas; (vi) Monitoring of services provided to MPs’ by Income Tax Sub-Office, Railway Booking, Air India Booking Office, Post Offices and State Bank of India Branches in Parliament House Complex; (vii) Coordination with Delhi Police for security arrangements in Members’ Residential localities; (viii) Sanction of providing Landline telephone and Mobile broadband connections to MPs; (ix) Transport arrangement for MPs through Transport Desk; (x) Availability of Taxis etc. at Taxi stands near MPs residential areas as well as Parliament House Complex; (xi) Liaisoning with NDMC, CPWD and Rent Section of Directorate of Estates with regard to their services for MPs’; (xii) Monitoring of services of MPs Canteens located at North Avenue, South Avenue and Western Court Hostel; and (xiii) Any other work relating to amenities/services provided to MPs of Lok Sabha allotted from time to time.

HOUSE COMMITTEE

1.139 MS Branch provides Secretarial assistance to the House Committee of Lok Sabha which deals with all matters relating to residential accommodation for Lok Sabha Members and exercises supervision over the facilities for accommodation, MPs Canteen, medical aid and other amenities provided to Members in Members’ residences and Western Court Hostel in Delhi.

1.140 Four sittings of the House Committee and 17 Inter-Departmental Meetings were held during the year 2017. Some of the important issues taken up for discussions in these sittings included (i) Construction of 88 suites in Western Court Annexe; Redevelopment of North Avenue (Phase I); (iii) Redevelopment of Dr. B. D. Marg (opposite to Narmada/Kaveri Flats); (iv) Maintenance and repair work in MPs' residential areas; (v) water and power supply in MPs` residential areas by NDMC; (vi) security arrangements in MPs' residential areas in New Delhi; (vii) additions/alterations in MPs residences (viii) Renovation/re-modeling of old MS Flats; (ix) Inauguration of Conference Hall by Hon’ble Chairperson, House Committee, Lok Sabha; (x) Inauguration of Renovated Canteen and Club at South Avenue; (xi) Installation of AED Machines in PH Complex.

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(2) WORK DONE DURING THE YEAR 2017

1.141 The break-up of the work done in the Branch during the year was as under:-

Allotment of Accommodation Regular Accommodation 41 Guest Accommodation 60 Staff Quarter 40 Motor Garages 25 Western Court Hostel Requests processed for allotment of accommodation to Members 4000 on temporary basis for their guests in Western Court Hostel Cancellations files for overstay in suites in Western Court Hostel 20 MTNL/BSNL Requests received from MPs for telephone connections 69 (including mobile and internet) forwarded to Liaison Officer, MTNL/BSNL Medical Facilities Posting/transfer of doctors/para 6 Doctors Medical staff in Medical Centre, Parliament House Annexe, First Aid Post, Parliament House CGHS dispensaries located1at residential areas of MPs.

Postings and transfers of CPWD Engineers. 5 AE (Civil/Elect)

Transport Facilities (i) No. of trips made by MPs’ special vehicles (10 40000 Trips (approx.) Lok Sabha Secretart’s Innovas + 7 DTC versa +5 ITDC Innova vehicles w.e.f. 17.11.2016) between Parliament House complex and MPs’ residential areas/Central Govt. Offices.

(ii) Providing vehicles to Conference Branch, BPST 12 times

Requests for VISA Notes/Passports Applications received for renewal/issue of new Diplomatic 60 Passports. Requests of MPs forwarded to the Ministry of External Affairs for 132 issue o visa notes to Hon’ble MPs/Spouses.

Major item of work completed/being pursued. 1. Redevelopment of North/South Avenue House Committee of both the Houses have accorded approval for plan outlays of CPWD to redevelop North Avenue and South Avenue for 135

construction of new duplex flats Accordingly, construction of the first phase of the project has been started in which 36 duplex flats are going to be constructed before the General Elections, 2019. A Foundation Stone was laid by Hon’ble Speaker, Lok Sabha on 11.04.2017 at North Avenue. 2. Re-development of Dr. B.D. Marg. The Committee initiated the process of re-development of Dr. B.D. Marg, i.e. constructing three blocks similar to Narmda and Kaveri. As of now, demolition of the bungalows at Dr. B.D. Marg has been started and by the end of July, 2018 construction of 76 new MS Flats are likely to be started.

3. Construction of Western Court Hostel Annexe. As directed by the House Committee, Lok Sabha M/o HUA and CPWD have initiated steps for expansion of Western Court Hostel with a proposal to construct 88 suites for allotment of transit accommodation to the newly elected Members. With the concerted efforts of House Committee, Lok Sabha, the construction work at the site was in full swing.

4. Inauguration of First Aid Post at Narmada Block, Dr. B.D. Chairperson, House Committee, Lok Marg Sabha (Shri Suresh C. Angdi) inaugurated a newly opened First Aid Post at Narmada Block, Dr. B.D. Marg for MPs on 22.02.2017 in the presence of Officers of Lok Sabha Secretariat and M/o Health & Family Welfare 136

5. Installation of AED Machines in PH Complex. With the efforts of MS Branch, 3 AED Machines have been installed in PH Complex on 10.11.2017 at near Banquet Hall, PHA, Outer Lobby of Lok Sabha Chamber and near First Aid Post and corridor leading to Balayogi Auditorium, PLB and near Banquet Hall, PHA Extention on 13.11.2017.

RTI - pertaining to facilities to MPs, accommodation, Guest 95 accommodation, transit accommodation, transport etc.

Specialized Camps (i) Aadhar Camp had been set up for MPs in Committee Room 'E', PHA from 20 to 24 March, 2017. (ii) Fast Tags Camp had been set up for MPs at Notice Office, PH from 06.02.2017 to 09.02.2017 and 20.03.2017 to 12.04.2017.

Other services provided

Processed requests of Members for carrying out certain additions/alterations/repairs etc. and supply of furniture at 15 their residences

Requests received from MPs for installation of electrical 277 appliances, viz. Air-conditioners, fans, boilers, aqua guards, coolers, geysers, etc. Requests of MPs processed and forwarded for allotment of 26 army disposal vehicles Requests received from MPs for Fastag for their vehicles 161

Requests received from MPs for issue/renewal of Airport 144 Entry Passes for their PA/PS

Monitoring of Works of Agencies

(a) MTNL & BSNL

Requests for New MTNL & BSNL telephone 19 connections opened in Delhi New telephone connections opened in Delhi. 35 Constituency Telephone connections for 15 Internet connectivity Delhi telephone for Internet BB 08 137

Mobile telephone connections 15 Constituency Mobile Telephone connections 15 Telephone connections shifted 39 FTTH Connection opened 05 FTTH connection disconnected 12 I-Pad distributed to MPs 15 Duplicate Mobile SIM & I-Pad issued to MPs 59 Disconnection of telephone wherever -- Required ISD & IR facilities provided to Hon'ble 25 (for constituencies Mobile) MPs Mobile Daily telephone complaints received & solved 1352

(b) NDMC

No. of cases of electricity/water connections. 206

No. of cases of disconnections.

NumberNo. of cases of Lok of Sabhadisconnections. MPs’ Electric/Water bills handled 186

Number of MPs’ complaint received/ Number of Lok Sabha MPs’ Electric/Water bills handled 22000 attended to. Number of MPs’ complaints received/attended to 145 The quarries from the MPs' attended telephonically and disposedThe quarries off. from the MPs’ attended telephonically -- References sent to Chairperson/Secretary, NDMC by the -- Hon’ble MPs for civil works pursued to different departments of NDMC (c) Air India

Bookings made by Air India Office in Room No. 131 5500, (PH). (d) Railway Reservation facilities

Reservations made by the Railway Reservation Office, MPs- 160692 (Approx.) Parliament House/Reception.

No. of Reservation Slips dealt 92589

(e) Medical Facilities

No. of patients attended to by the Doctors at First Aid Post (PH) (General Patient + Non -card Holders) 6000 (MP, Ex-MP + card 5500 Holders ______Total - 11500 No. of patients attended to by the Doctors at Medical Centre, PHA. E. Medical Facilities MPs : 17655 Ex. MPs: 15960 No. of patients attended to by the Doctors at First Aid Post Family Member of (PH) MPs and Ex-MPs:13617 Journalists: 412 No. of patients attended to by the Doctors at Medical Others: 15728 Centre, PHA. Total: 63372

F. State Bank of India

Monitored Banking arrangements for MPs and Ex-MPs 138

(f) State Bank of India

No. of new accounts opened for MPs during the Year. 19 Total No. of Accounts 5618

No. of new Accounts opened for Ex-MPs during the year. 04

No. of Accounts closed during the year. 42

(g) Other items of work handled by SBI during the year 2017 for MPs/Ex-MPs:-

(a) Car loan sanctioned (i) No. of loans 29 (ii) Amount 2.67 crs.

(b) Pension Loan sanctioned (i) No. of loans 16 (ii) Amount 42.90 lacs. (c) Personal Loan Sanctioned 2 10 lacs (d) Pension Loan sanctioned against Property 1 (i) No. of loans 129.00 lacs. (ii) Amount (e) Housing Loan sanctioned (i) No. of loans 6 (ii) Amount 13.04 crs. (f) Credit Card and Internet Banking All MPs Facility extended. (g) SBI Mutual Fund and SBI Life products More than 3.80 crores offered during the year 2016 (h) Issuance of INB, MBS, Debit/Credit Cards and other alternate Channel Products.

(h) Income Tax Cell

No. of MPs attended to by the Income Tax Cell in PHA 25 Besides many MPs get Information on telephone either by themselves or through their Secretary / Representative.

(i) CPWD Additions/Alterations carried out at residences of MPs 40

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(j) Rent Parliament Section (Directorate of Estates)

The assessment of rent is made including the charges on the furniture and other furnishing items provided to MPs by Government. During the year 2016 a sum of Rupees 3.5 crores (Approx) were recovered by this section. The visiting MPs and other VIPs were attended to their entire satisfaction. All the applications of RTI and PG cases were replied in due time. Clearance Certificates/FDC/NDC were issued in time to all MPs/ Ex-MPs wherever demanded.

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11. SALES AND RECORDS BRANCH

(1) FUNCTIONS

1.142 The main functions of Sales and Records Branch are as under :

(i) Sale of Parliamentary Publications/ periodicals/ souvenirs/ Greeting cards/ Parliamentary Papers and Union Budget sets through Sales Counter, Reception Office, Parliament House and souvenir items with Parliament Museum logo through Souvenir Shop in Parliament Museum, Parliament Library Building.

(ii) Sale of D.O. Stationery of Members and greeting cards through Publication Counter, Parliament House.

(iii) Sale of Parliament Publications through the Publications Division (Ministry of Information & Broadcasting) and through their outlets in different cities of the country.

(iv) Deposit sale proceeds by cash and through swipe machines installed in P.H., PLB and Sales and Records Branch of items at (i) to (iii) above with Bills and Payment Branch on daily basis.

(v) Appointment of selling agents for sale of Parliamentary publications across the country.

(vi) Open Deposit Account for purchase of Parliamentary publications.

(vii) Setting up of Sales Counter for sale of publications brought out by Lok Sabha Secretariat and souvenir items with Parliament Logo at the venue of various Conferences held in Delhi and other parts of the country.

(viii) Maintenance of records of Branches of the Secretariat, retrieval/review of old files/records of the Branches, weeding out or otherwise of old Debates, Bills and other Parliamentary publications meant for sale etc. which have outlived their utility, in consultation with the concerned Branches.

(ix) Retrieval of files and other Parliamentary publications for use and reference of various Branches.

(x) Reply to the applicants of RTI within stipulated lime limit.

(xi) Tallying of sale proceeds made through swipe machines with B&P Branch on monthly basis.

(2) WORK DONE DURING THE YEAR 2017

1.143 The break-up of the work done in the Branch during the year was as under:-

Sales No. of Parliamentary Publications sold 3853

No. of souvenir Items sold through Sales Counter and 29695 Branch

No. of Souvenir Items sold at Souvenir Shop 15148

No. of Budget Sets sold at Sales Counter 195

No. of D.O. and general stationery sold including Post 1948 Card

141

Statistical data on Lok Sabha Publications sent to Publications Division of Ministry of Information and Broadcasting for sale through their outlets is as under :

No. of Parliamentary Publications/Periodicals/Reports - 60

During the year 2017, the Branch realized and deposited sale proceeds of ₹ 53,48,373/- with B&P Branch.

Two Swipe Machines were installed at Sales Counter, Parliament House and Souvenir Shop at Museum, Parliament Library Building and had been functioning from 09.12.2016. A Swipe Machine has also been installed on 31.03.2017 at Sales & Records Branch, Parliament House Annexe as sanctioned by the Secretary General.

Records

1.144 At the commencement of the year 2017, the Records Section had in Stock 32,750 recorded files. During the year 2017, the Branch received 125 files, 1021 Reports and 3734 files were sent to concerned Branches for weeding out/retention. There is no feedback received from various branches as on 31.12.2017.

Received Issued/Returned Back (i) Parliamentary Report 1021 963 (ii) Parliamentary Debates 1046 -- (iii) Parliamentary Periodicals 124 -- (iv) Bills 317 -- (v) Files 125 3734(weeding out of files)

Dissemination of Information on publications/items on sale

List of Parliamentary Publications and Souvenir Items available for sale was updated and a consolidated handout issued for information of Members and general public. The contents of the handout were also made available on homepage/website of the Secretariat.

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12. WELFARE BRANCH

(1) FUNCTIONS

1.145 The Primary function of Welfare Branch is to render prompt, effective and efficient medical assistance to members of Parliament, their family members and officers and staff of the Lok Sabha Secretariat.

1.141 Regular work attended by Welfare Branch:-

(i) Providing Medical Assistance to Members of Parliament (Lok Sabha) and visiting hospitals.

(ii) Providing medical assistance to officers and staff and visiting hospitals and their residence in case of illness/death.

(iii) Preparation of CGHS cards for MPs (16th Lok Sabha), issuing prospective permission regarding treatment/test in Private Hospitals under CGHS, purchase of artificial appliances and Ex-post-facto approvals for the tests/treatment taken by Members or their dependents in emergency.

(iv) Presenting bouquets to Ministers on birthday.

(v) Issuing permission for treatment/test and purchase of artificial appliances, ex-post-facto approval, Appointment/Extension of Authorised Medical Attendant(AMA) for Officers/Staff, issuing credit letter to officers/staff or their dependents admitted in emergency condition, Medical Advance for major surgery/illness, issuing permission for Compulsory Health Checkup Scheme for officers/staff over 40 years.

(vi) Providing financial assistance from Staff Benefit Fund in case of demise or illness of officers/staff or their dependants.

(vii) Providing Secretarial assistance to Staff Benefit Fund, Grievance Redressal, Scholarship, Meritorious Awards and Compassionate Committees.

(viii) Organisation of Yoga Shivir on occasion of International Yoga Day.

(ix) Organizing meetings of LSS Officers' Forum and Send-off functions to bid farewell to retiring officials.

(x) Organising Condolence Meetings on sad demise of officers/staff.

(xi) Forwarding complaints to civil/police authorities for redressal of their grievances.

(xii) Photo I-card and Validation passes from M/y of Home Affairs.

Programmes organised by Welfare Branch and new initiatives taken

(i) On the occasion of Nutan Samvatsar on 28th March 2017, organised lunch for the Members of both the Houses of Parliament, Senior Officers and Doctors.

(ii) Distribution of 6,800 lunch packets to officials of Lok Sabha Secretariat, Rajya Sabha Secretariat and all allied agencies working in the precincts of Parliament House on the occasion of Nutan Samvatsar on 28th March 2017.

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Cultural Programmes:

(iii) Hindi feature film 'Dangal' for the Members of Parliament of both the Houses alongwith their spouse on 23rd March, 2017

(iv) Book Launch of Hindi drama 'Matoshree' written by Hon'ble Speaker Smt. Sumitra Mahajan which was released by Hon'ble Prime Minister Sh. Narendra Modi and Shri Ananth Kumar, Minister of Parliamentary Affairs, followed by staging of drama 'Matoshree' based on the life of Devi Ahilyabai Holkar by Avirat Group, Indore on 11th April, 2017 at Balayogi Auditorium, Parliament Library Building, New Delhi.

Interactive Sessions

(v) Lecture on 'Stress Management and Work Life Balance' by Dr. Rajesh Rastogi, HOD, Department of Psychiatry of Safdarganj Hospital for the officer/staff of the Secretariat on 13th February, 2017

(vi) Session by Dr. Mohit Gupta, Professor, Department of Cardiologist, G.B. Pant Hospital, New Delhi on "Secrets of Healthy Heart and Happy Mind" on 25th October, 2017 for the officer/staff of the

New initiatives

(vii) Commemoration of International Women's Day by organising various competitions viz self- composed Poetry, Prose, Painting/Sketch, Rangoli making and flower arrangement and cultural programme involving women employees of Lok Sabha Secretariat and allied agencies working in the Parliament House precincts. Around 50 participants including personnel from Delhi Police, CRPF and CPWD participated in various competitions and performed during the cultural programme. The cultural event organised on 7th March, 2017 was attended by more than 400 women.

(viii) Ten days Self Defence Training Programme for the women employees of Lok Sabha Secretariat and female family members of officers/staff with more than 75 participants and successful completion by 45 participants in June-July, 2017 .

(ix) Facilitated collection of Rs. 4,205,70/- as financial assistance for Shri Sunil Sharma, Cameraman, LSTV Channel who met with severe accident and was in critical condition.

(x) Facilitated collection of Rs. 1,43,000/- as financial assistance to Shri Anuj Kumar Singh, Sessional/Casual Messenger on demise of his ailing son.

(xi) Issued Circular for preparation of list of blood donors for any contingency. Around 40 units of blood had been arranged from within staff for Shri Sumesh Gupta, Additional Director (Printing) and other officers/staff in need.

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(xii) To deepen Welfare Branch's engagement with the officials of Lok Sabha Secretariat and to identify the new avenues and initiatives that can be taken, officials of Welfare Branch visited and interacted with approximately 50 officials and their family members.

(xiii) Started issuing photo AMA cards to officers/staff not residing in areas covered by CGHS to eliminate the problems faced by them during treatment.

(xiv) In 'Sansadiya Manjusha' separate space was provided for Welfare Branch to include writeup about events organized by Welfare Branch as well as details of retired officers and officers who passed away.

(xv) Forwarded request to BPST for organising preparatory classes of longer duration and for arrangement for typing practice for the officials appearing in departmental examination for Junior Clerk. Accordingly, BPST organised classes for the purpose.

(xvi) Regarding setting up creche facility in Parliament precincts, visited various government creches in the vicinity of Central Delhi and interacted with resource persons to get insight into management of crèche and identify the best practices and interacting with officials from Grih Kalyan Kendra for management and securing resource persons for the proposed Crèche.

(xvii) Approached Deen Dayal Upadhyaya Institute for Physically Challenged and interacted with officials to explore the possibility of conducting workshop/counseling for parents of children with developmental challenges and therapies for such children/dependents.

(xviii) Interacted with officials of Apparel Training & Design Center, National Head Office to explore the possibility of job oriented courses for the family members of officers/staff of LSS.

Besides, Welfare Branch has been organising various need based programmes from time to time

(2) WORK DONE DURING THE YEAR 2017 1.146 The break-up of the work done in the Branch during the year was as under:-

Members

Medical Assistance to Members of Parliament 152

Permission Letter issued to MPs for taking treatment/test in Private 379 Hospitals under CGHS

Ex-post-facto approvals for the treatment taken by Members of 99

Parliament and their dependents

CGHS Cards prepared of MPs (16th Lok Sabha) till date 30

145

Staff

Medical Assistance to officers and staff and their dependents 206

Permission given to staff and officers and their dependents for taking 1342 treatment in Private Hospitals empanelled under CGHS

Cases for purchase of artificial appliances 31

Ex-post-facto approval for the treatment taken by staff and officers and their 364 dependents

Credit Letter issued to officers/staff or their dependents admitted in 118 emergency condition

Medical Advance to Officers and Staff 15

Appointment/Extension of Authorised Medical Attendant for Officers/Staff 126

Permission given under Compulsory Health Checkup Scheme for 353 officers/staff over 40 years

Scholarships given to Group C Staff To be decided

Number of Meritorious Awards 7 wards has been selected. Award will be given in due course.

Expenditure from Staff Benefit Fund: 5 (Rs. (i) Financial assistance in case of demise of officers/staff, 135000/- in total)

(ii) Financial assistance in case of demise of dependents of officers/staff 13 (Rs. 18000/- (iii) Financial assistance in case of self illness each)

3 (Rs. (iv) Financial assistance in case of dependents' illness 60,000/- in total) (v) for preparation of Mementoes 5 (Rs.69962/- (vi) for purchasing of shawls (from October, 2015 to April, 2017 in total) 40(Rs. (vii) for promotion of sports 41,805/-)

Total expenditure from Staff Benefit Fund 146

35 (Rs. 25,200/)

Rs. 63837/-

Rs. 6,29,804

Lok Sabha Secretariat Compassionate Fund (providing financial assistance - to the staff members in need)

Validation passes including Photo Identity Cards 105 for the Officers & Staff

LSS Officer’s Forum (arranging meetings to discuss matters of common 11 interest, bidding farewell to retiring members)

Number of Send-off functions to bid farewell to retiring officials 12

LSS Co-op. Thrift & Credit Society (facilitating the functioning of the Society) Total membership-

1992 Annual transactions- Rs.20,62,58, 758/-

Number of applications of employees forwarded to civil/police authorities for 4 redressal of their grievances.

Forwarding request of Booking of Holiday Home 167

Organization of Yoga Shivir 1

Number of Condolence Meetings held during the year 5

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(E) OTHER BRANCHES

(1) CONFERENCE BRANCH CPA CELL

(1) FUNCTIONS

1.147 CPA aims to promote constitutional, legislative, economic, social, knowledge and cultural aspects of Parliamentary Democracy with particular reference to the countries of the Commonwealth of Nations. CPA Cell coordinates with CPA Secretariat, London, various CPA Regions and Branches abroad and the State Branches of India Region of CPA. Towards this aim, CPA Cell is engaged in the following activities:-

(i) Annual CPA Conference;

(ii) CPA Executive Committee Meetings;

(iii) Commonwealth Women Parliamentarians (CWP) Steering Committee Meeting; CWP Regional Group events;

(iv) Meeting of Society of Clerks-at-the-Table;

(v) Coordination with Indian Parliamentary Group (IPG) about CPA’s activities;

(vi) CPA Regional Secretaries Meeting;

(vii) Workshops, Seminars organized by CPA Secretariat, international bodies and various CPA Branches viz. UK CPA Branch, Canada CPA Branch, CAPAC, ARAPAC;

(viii) Conference of Speakers and Presiding Officers of the Commonwealth (CSPOC) and Meeting of Standing Committee of CSPOC;

(ix) CPA India Region Activities viz., organizing Regional Conferences, Seminars, Workshops, Meetings of Executive Committee; CWP Constitution and its activities, maintenance of CPA India Region Accounts;

(x) North East Region CPA Conference; and

(xi) Study Tours undertaken by the State CPA Branch / Speakers.

1.148 CPA Cell also deals with All India Presiding Officers’ Conference (AIPOC). The aims and objectives of All India Presiding Officers Conference (AIPOC) is primarily to secure the appropriate coordination of Parliamentary procedure throughout India. To achieve these objectives, CPA Cell deals with the following items of work: -

(i) Conference of Presiding Offices and Secretaries of Legislative Bodies in India;

(ii) Conference of Chairpersons of the Committees of Parliament and State Legislatures;

(iii) Maintenance of the Corpus Fund of All India Presiding Officers’ Conference;

(iv) Standing Committees of POs and Follow-up Sub-Committee;

(v) Felicitations of newly elected Chairmen / Speakers of Legislative Bodies in India; and 148

(vi) Identity Card for the Presiding Officers of Legislative Bodies in India for entry into Parliament House Complex.

1.149 CPA Cell also deals with the following works:

(i) Debit Claims;

(ii) Replies to RTI Queries on relevant subjects; and

(iii) Processing of passport / visa of India Parliamentary Delegations (IPDs) going abroad.

1.150 CPA Cell attended to communications, Conference preparations, coordination and logistical support for the following delegations going abroad / Seminars / Conferences abroad and other inland Conferences / Seminars / Standing Committing Meetings during the year 2017:-

(a) CPA - Annual Conference / Seminar / Workshops / related Meeting :

SL No. EVENTS

(i) Meeting of the CPA Expert Committee on the Status of CPA in London from 9 to 13 March, 2017

(ii) The CPA Mid-Year Executive Meeting in Darwin, Australia from 24 to 28 April, 2017

(iii) The UK CPA Asia-Pacific Regional Workshop on Modern Slavery in London from 26 to 28 April, 2017

(iv) The CPA Fundamental Programme on Parliamentary Practice and Procedure at the University of Witwatersrand, Johannesburg, South Africa from 22 to 28 May, 2017

(v) The CPA UK Election Assessment Mission for UK General Election in London, United Kingdom from 3 to 10 June, 2017

(vi) The 8th Conference of the Association of SAARC Speakers and Parliamentarians in Colombo, Sri Lanka from 2 to 7 October, 2017

(vii) The 14th Canadian Parliamentary Seminar in Ottawa, Canada from 15 to 21 October, 2017

(viii) The 63rd Commonwealth Parliamentary Conference in Dhaka, Bangladesh from 1 to 8 November, 2017

(b) Commonwealth Women Parliamentarians (CWP) related events:

SL No. EVENTS

1. The Commonwealth Women Parliamentarians (CWP) Working Group at Wilton Park, United Kingdom from 24 To 27 February, 2017

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SL No. EVENTS

1. The 16th NERCPA Conference in Imphal from 14 to 18 June, 2017

2. Meeting of the Executive Committee of CPA India Region in New Delhi on 10 October, 2017.

(d) CSPOC events:

SL No. EVENTS

1. Meeting of the Standing Committee of Conference of Speakers and Presiding Officers of the Commonwealth (CSPOC) in London, UK from 10 to 14 January, 2017

1.151 The papers related to the following events were processed in the Branch. However, the events could not materialize / delegations were regretted / postponed:-

SL No. EVENTS 1 The Commonwealth Parliamentary Conference on the Rule of Law & Human Rights in London from 24 to 25 January, 2017

2 Inaugural Conference for Commonwealth Parliamentarians with Disabilities in Nova Scotia, Canada 2017

3 The International Parliamentary Conference on National Security and the Cyber Security Day in London, UK from 27 to 31 March, 2017

4 Invitation of Smt. Meenakashi Lekhi, MP and CWP Steering Committee Member to join Parliamentarians for Global Action (PGA)

5 OECD Global Anti-Corruption and Integrity Forum in Paris from 30 to 31 March, 2017

6 Request for hosting of the Study Group of CPA to update the CPA Recommended Benchmarks for Democratic Legislatures

7 BIMR CWP Conference by CPA Wales in Cardiff, Wales from 6 to 8 April, 2017

8 CPA Global Parliamentary Conference (GPC) Parliamentary Network on the World Bank and IMF in Washington DC from 17 to 18 April, 2017

9 The International Women’s Conference in South Africa from 29 to 30 August, 2017

10 Invitation to attend the Commonwealth ICT Roundtable in London in July, 2017 and October-November, 2017

11 The UK CPA Branch Commonwealth Symposium on Trade and Prosperity in London from 11 to 14 September, 2017

12 The 9th Commonwealth Youth Parliament (9CYP) in British Virgin Islands from 8 to 12 October, 2017 150

13 The 48th CPA Africa Region Conference in Owerri, IMO State, Nigeria in October, 2017

14 Westminster Seminar on Parliamentary Practice and Procedure from 13 to 17 November. 2017

15 2017 Westminster Workshop for Public Accounts Committees from 4 to 6 December, 2017 and the 1st Commonwealth Association of Public Accounts Committees (CAPAC) Conference in London on Thursday, 7 December, 2017

16 The Modern Slavery Project Legislative Drafting Seminar from 11 to 15 December, 2017

7. CPA Cell also dealt with accounts, audit, filing of Income Tax Return, depositing TDS Quarterly with income tax authority in respect of the Corpus Fund of All India Presiding Officers’ Conference (AIPOC) and CPA India Region Accounts. Officers from CPA Cell have been deputed to accompany various Indian Parliamentary Delegations going abroad and for duties with Foreign Parliamentary Delegations visiting India during the year 2017. Proposal for supplying Articles to “The Parliamentarian” was received and processed

8. Briefing Meetings were arranged for delegates attending CPA Conference / Seminars / Workshops. CPA Cell also attended to all work relating to issue of Passport, affixing Visa to the countries of visit and all work in connection with receiving / seeing off delegates at the Airport at the time of arrival and departure, including check-in and check-out, coordination with CISF, Bureau of Civil Aviation Security, concerned Airlines, etc.

9. Further, during the year 2017, Conference Branch (CPA Cell) also attended to the following works:

1. RTI applications answered / disposed 14 2. Newly elected Chairmen / Speakers felicitated 8

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INTER-PARLIAMENTARY UNION CELL

(1) FUNCTIONS

1.152 IPU cell provides secretarial and protocol assistance to the Indian Parliamentary Delegations attending the events of Inter Parliamentary Union such as Statutory Assemblies of IPU and other Specialised Conferences which are either organized by the IPU or joint events organised by the organisations recognized by the IPU.

Besides, IPU Cell also deals with the visits of Indian Parliamentary Delegations to the attend the meetings of Asian Parliamentary Assembly (APA), Forum of Asia-Pacific Parliamentarians for Education (FASPPED), Asia-Europe Parliamentary Partnership (ASEP), ASEAN Inter Parliamentary Assembly, AIPA, Eurasian Speakers' Summit and Asia-Pacific Parliamentarians Conference on Environment & Development (APPCED).

(2) WORK DONE DURING THE YEAR 2017

1.153 The break-up of the work done in the Cell during the year was as under:-

Statutory Assemblies of IPU

(i) 01 to 05 April, 2017

The 136th Assembly of the Inter-Parliamentary Union held in Dhaka (Bangladesh).

(ii) 14 to 18 October 2017

The 137th Assembly of the IPU held in St Petersburg (Russian Federation).

Specialized Meetings/conferences

(iii) 9th March 2017

Meeting of 38th Session of the Steering Committee of Parliamentary Conference on the WTO held in Brussels .

(iv) 13 to 17 March, 2017

Meeting of Standing Committee of Asian Parliamentary Assembly (APA) held in Islamabad (Pakistan).

(v) 19 to 21 April, 2017

Australasian council of Public Accounts Committee biennial conference held in Brisbane, Queensland (Australia). 152

(vi) 25 to 26 April, 2017

Regional meeting of Young Parliamentarians of the Asia-Pacific held in Colombo (Sri Lanka).

(vii) 11 to 13 May, 2017

Regional Seminar on the Sustainable Development Goals (SDGs) for the Parliaments in the Asia-Pacific region held in Ho Chi Minh City (Viet Nam).

(viii) 21 to 24 May, 2017

Standing Committee Meeting on Staff and Financial Regulations of Asian Parliamentary Assembly (APA) held in Abu Dhabi (UAE).

(ix) 26 to 28 June, 2017

Second Meeting of Speakers of Eurasian Countries Parliament held in Seoul, Korea.

(x) 31 August to 2 September, 2017

Meeting Of Standing Committee On Social And Cultural Affairs Of Asian Parliamentary Assembly (APA) held in Thimphu, Bhutan.

(xi) 5 to 7 September, 2017

World Parliamentary Forum on Sustainable Development held in Nusa Dua, Bali (Indonesia).

(xii) 14 to 20 September, 2017

38th General Assembly of ASEAN Inter Parliamentary Assembly held in Manila, Philippines.

(xiii) 26 to 28 September, 2017

Meeting of (i) 39 Session of the Steering Committee of Parliamentary Conference on the WTO; (ii) Parliamentary Session within the framework of WTO Public Forum 2017; and (iii) WTO Public Forum 2017 held in Geneva (Switzerland).

(xiv) 1 to 4 October, 2017

First Executive Council Meeting of Asian Parliamentary Association (APA) held in Phnom Penh (Kingdom of Cambodia).

(xv) 17-18 November, 2017

The fourth IPU Global Conference of Young Parliamentarians held in Ottawa, Canada. 153

(xvi) 21 to 24 November, 2017

10th Plenary Session and 2nd Executive Council's Meeting of Asian Parliamentary Assembly(APA) held in Istanbul (Turkey).

(xvii) 4th December, 2017

Parliamentarian against Drugs Conference held in Moscow (Russia).

(xviii) 9 and 10 December, 2017

Annual Session of the Parliamentary Conference on WTO held in Buenos Aires, Argentina.

(b)Conference(s) organised in India

South Asian Speakers’ Summit on Achieving the Sustainable Development Goals held in Indore, Madhya Pradesh from 18 to 20 February, 2017.

(i) 28th Annual Session of the Crans Montana Forum held in Barcelona (Spain) from 5-8 July, 2017.

(ii) Annual Meetings of World Bank and International Monetary Fund (IMF) held in Washington D.C., USA from 10 to 11 October, 2017.

(iii) Parliamentary Assembly of the Collective Security Treaty Organisation (CSTU) held in St. Petersburg, Russian Federation, on 13 October, 2017.

(iv) WPL Annual Global Summit 2017 held in Reykjavik, Iceland from 28 to 30 November, 2017.

(v) 12th Summit of Women Speakers of Parliament in Bolivia in December, 2017. (Postponed)

(vi) Global Network of Road Safety Legislators held at London, in December, 2017.

(d) Future events:

The Cell has also started processing the work pertaining to the following events:

(i) 138th Assembly of IPU to be held in Geneva, Switzerland, from 24 to 28 March, 2018.

(ii) IPU Advisory Group field visit to Rwanda from 23 to 28 January, 2017.

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(e) Report:

The report on the participation of the Indian Parliamentary Delegation at the 133rd IPU Assembly was laid on the Table of Lok Sabha /Rajya Sabha.

(f) Information supplied to the Branches of the Secretariat & Other Bodies:

Compiled information regarding participation of Indian Parliamentary Delegations to various conferences/ meetings abroad was supplied to JPI Section, LARRDIS for inclusion in the IPG Newsletter/Journal of Parliamentary Information (JPI)/SG’s DO letter.

About 16 applications under RTI ACT, 2005 seeking information were received and desired information was supplied to the applicants through the Information Cell.

(g) Debit Claims Settlement:

All debit claims received from Ministry of External Affairs have been proceed for settlement. Presently, no debit claim is pending with the Cell.

(h) Updation of Web Page:

The Cell uploaded information regarding the participation of the parliamentary delegations on the Home Page of Lok Sabha at regular intervals of time.

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OTHER THAN IPU & CPA CELL

(A) FUNCTIONS

1.154 Conference Branch (Other than IPU & CPA Cell) deals with Indian Parliamentary Group (IPG); Incoming and Outgoing Parliamentary Delegations under bilateral exchange; Best Parliamentarian Awards, Address by foreign dignitaries; Calls on HS/HDS/SG, Lok Sabha by various dignitaries, Calls on Chairmen of Parliamentary Standing Committees by Foreign dignitaries; Maintenance of Calendar of events (including IPU / CPA Cells); Procurement and distribution of gifts (including IPU / CPA Cells); Settlement of Bills / Hospitality Expenses etc., formation and meetings of Parliamentary Friendship Groups etc.

1.55 The Branch makes all arrangements including local hospitality, protocol and liaison work in connection with the visiting foreign delegations, and the visits of Indian Parliamentary Delegations going abroad. A resume of the work done by the Branch during the year 2017 is given below:-

(B) WORK DONE DURING THE YEAR 2017

1.156 The break-up of the work done in the Branch during the year was as under:-

1. Exchange of Parliamentary Delegations

Foreign Parliamentary Delegations’ visit to India 03 (Namibia, Mexico and Seychelles)

Indian Parliamentary Delegations’ visit abroad 02 (Mauritius and Russian Federation)

2. Lunches / Dinners Lunches / Dinners hosted in honour of visiting dignitaries / delegations 03 etc.

Lunches / Dinners hosted by Hon'ble Speaker, Lok Sabha to mark 03 Special Occasions

3. Adhoc Visits / Meetings / Calls on

Visits of Foreign Dignitaries to Parliament House / Parliament Library 23 Building

Calls on Hon’ble Speaker, Lok Sabha by Foreign dignitaries 06

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INDIAN PARLIAMENTARY GROUP (IPG)

I. Function to Bid Farewell to outgoing President of India

On 23 July, 2017 a Ceremony to bid farewell to the outgoing President, Shri Pranab Mukherjee was held in the Central Hall of Parliament House. Hon'ble Speaker, Lok Sabha, Smt. Sumitra Mahajan presented a farewell Address on behalf of Members of Parliament, placing on record their respectful and affectionate tributes to Shri Pranab Mukherjee. A 'Signature Book' signed by the Members of Parliament and a silver (gold plated) plaque with Parliament House Replica was also presented by Hon'ble Speaker, Lok Sabha to Shri Pranab Mukherjee.

Shri Mohammad Hamid Ansari, Vice-President of India and Chairman, Rajya Sabha addressed the gathering on the occasion. The outgoing President then addressed the distinguished gathering.

II. Meeting of the Executive Committee of the Indian Parliamentary Group

A meeting of the Executive Committee of the Indian Parliamentary Group was held on Thursday, 28 December, 2017 at 1730 hours in the Speaker’s Committee Room, Parliament House.

The Committee adopted the Annual Report for the year 2016-17 of the Group together with audited statements of accounts.

Executive Committee Meetings of IPG 01

III. Annual General Meeting of the IPG

The Annual General Meeting of the Indian Parliamentary Group was held on Thursday, 28 December, 2017 at 1830 hours in the BPST Main Committee Room, Parliament Library Building under the Presidentship of Smt. Sumitra Mahajan, Hon’ble Speaker, Lok Sabha. The meeting was followed by Dinner hosted by President of the Group in honour of the Members and Associate Members of the IPG in Banquet Hall, Parliament Library Building.

IV. IPG Newsletter

Information on Indian Parliamentary Delegations’ visit abroad, Foreign Parliamentary Delegation visiting India under Bilateral Exchange and Calls-on/Meetings held during 2017 was compiled and sent to JPI Section, LARRDIS for inclusion in the IPG Newsletter / Journal of Parliamentary Information (JPI).

5. ADHOC NATIONAL/INTERNATIONAL CONFERENCES

NIL

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6. Information supplied under RTI Act 2005.

Twenty (20) applications were received under RTI ACT, 2005 seeking information on various matters related to Conference Branch (including IPU & CPA Cells). The desired information was furnished to the applicants through the Information Cell.

7. GIFTS / PRESENTS

The Conference Branch procures Gifts / Presents etc. through General Procurement Branch for being presented by Hon’ble Speaker, Hon’ble Deputy Speaker, Chairmen of Standing Committees and Secretary-General, Lok Sabha during the visits of Foreign Parliamentary Delegations’, visits of Indian Parliamentary Delegations’ abroad, Calls on etc.

All arrangements for and in connection with the above visits / meetings/calls-on, preparation of Revised Estimates and Budget Estimates and ticketing / airport facilitation / protocol duty, procurement & distribution of gifts for Conference Branch including IPU/CPA Cells, settlement of Bills, Debit Claim Bills/Vouchers and Hospitality expenses were attended by the Conference Branch.

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2. INFORMATION CELL

RIGHT TO INFORMATION ACT, 2005

1.157 Under Section 25(3) of the Right to Information Act, 2005 the information for the year 2017(From 01st January to 31st December, 2017) in respect of Lok Sabha Secretariat is as under :

(a) The number of requests made to the 1939 public authority.

(b) The number of decisions (1st appeal) 195 where applicants were not entitled to Information was not provided under Sections 2(f), access the documents pursuant to the 2(j) and 8(1)(j) of the RTI Act, 2005. requests, the provisions of this Act under which these decisions were made and the number of times such provisions were invoked.

(c) The number of 2nd appeals referred to 16 the Central information Commission for Dismissed. review, the nature of the appeals and the outcome of the appeals. In most of the cases CIC upheld the contention of this Secretariat.

In one or two cases, CIC directed this authority to provide additional information, if any.

(d) Particulars of any disciplinary action NIL taken against any officer in respect of the administration of this Act.

(e) The amount of charges collected by the Rs. 7,131 public authority under this Act.

(f) Any facts which indicate an effort by the Efforts have been made to upload as much public authorities to administer and information as possible on the website of the Lok implement the spirit and intention of this Sabha Secretariat i.e. www.loksabha.nic.in – to Act. facilitate online access by the information seekers.

(g) Recommendations for reform, including NIL recommendations in respect of the particular public authorities, for the development, improvement, modernization, reform or amendment to this Act or other legislation or common law or any other matter relevant for operationalising the right to access information.

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3. JOINT RECRUITMENT CELL

1. FUNCTIONS

1.158 Conducting Examinations/Interviews for recruitment to various posts in the Lok Sabha Secretariat.

2. WORK DONE DURING THE YEAR 2017

1.159 The break-up of the work done in the Cell during the year was as under:-

(i) Issue of advertisement(s) : Advt. No. 1/2017 for 1 post Advt. No. 2/2017 for 1 post Advt. No. 3/2017 for 3 posts Advt. No. 4/2017 for 1 post Advt. No. 5/2017 for 1 post Advt. No. 6/2017 for 2 posts Advt. No. 7/2017 for 1 post Advt. No. 8/2017 for 1 post Advt. No. 9/2017 for 1 post

(ii) Processing of applications : 36,638 [applications received offline] 1,96,677 [applications received online]

(iii) Issue of call-letters : 29,376 [issued through post/by hand*] 1,77,023 [issued through online system]

(iv) Number of Interviews/ : 14 Open Examinations and examinations conducted 06 Departmental Examinations

(v) Expenditure incurred on conduct of examinations : Rs. 93,56,487/-

*in case of departmental examinations.

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4. PAY AND ACCOUNTS OFFICE (Deals with Member and Gazetted Officer, Non-Gazetted Employees and preparation of Cheques and Funds Branches)

(1) FUNCTIONS

1.160 The primary function of the Pay and Accounts Office is pre-checking/scrutiny and making all payments to Members of Parliament, Gazetted Officers, Non-Gazetted Employees, LSTV employees and private vendors thorough e-payments or cheques, as the case may be, in accordance with the relevant Rules, Account codes etc. and to ensure that no payment claimed by the Lok Sabha Secretariat as authorized by the Office is in excess of the Budget grant allotted under the various head/sub-heads.

(2) WORK DONE DURING THE YEAR 2017

1.161 The break-up of the work done in the Officer during the year was as under:-

Sl.No. Subject No.of Bills

1. Salary bills of Member of Parliament (Lok Sabha) 475

2. Salary Bill of PA’s of Member of Parliament (LS) 498

3. Members TA/DA Bills 8449

4. Bills of Indian Airlines for MPs 4086

5. Bill of Indian Airlines for HS/HDS 189

6. Members Water and Electricity Bills 31

7. Members conveyance advance Bills -

8. Members Telephone Bills 65

9. Medical Bills HS/HDS -

10. Medical Bills of MPs Lok Sabha 431

11. Bills of Committee Tour 105

12. TA/DA Bills of MPs attending Consultative Committee Meeting 220

13. Indian Parliamentary Delegation visiting abroad Bills 37

14. Bills of Foreign Parliamentary Delegation coming to India 82

15. Pay and Allowance Bills of Officer and staff of Lok Sabha Sectt. 1636

16. Honorarium bill of Officer/Staff 101

17. LTC advance/settlement claims of Officers and Staff 1036

18. House Building Advance -

19. Travelling Allownace/IAC Bills officers and staff 859

20. Contingency Bills 2024 161

21. Gratuity and commutation bills to retirees -

22. Leave encashment bills LTC = 444 499

Leave encashment of unutilized EL/HPL (Retirement) = 55

23. General Provident Fund Bills 380

24. Bicycle Advance bills of staff -

25. Festival Advance bills -

26. BPST 326

27. CGEGIS 27

28. Computer/MC/Scooter Advance Bills 55

29. Salary and TA/DA Bills of HS/HDS 58

30. Salary bills of LOP, Lok Sabha -

31. Salary bills of staff of LOP, Lok Sabha -

32. TA/DA Bills of LOP staff -

33. Medical Bills of LOP, Lok Sabha -

34. Security deposit/refund bills 70

35. Computer bills of MPs 68

36. LSTV 521

37. Non-official witness bills 6

38. Petrol Lubricants bills (Maintenance of AC buses) 42

39. Medical Bills of staff /officers 4286

40. Salary Bills of Chief Whip 21

41. No. of RTI (Received and Reply given to Information Cell) 45

Total 26728

There is no significant change in the organization policy, procedure or practice during the year.

Other Works

Maintenance of Expenditure Control Register (ECR): The ECRs in respect of all Heads/subheads of the grant relating to the Lok Sabha, Lok Sabha Secretariat, P&AO & expenditure incurred under the head – Other Charges was developed in-house in Excel format in the computer and is being maintained.

Broadsheets : Pay & Accounts office receives schedule of recovery of advances from B&P Branch. The same is categorized in P&AO and the entries are made in the broadsheet against the respective advance. Transfer entries are also made if there is any discrepancy. 162

Payments to the High Commission of India/Indian Embassies/Missions abroad: The payments are made through the Controller of Accounts, Ministry of External Affairs, Government of India and also to the International Bodies/IPU/CPA etc. through SBI in foreign currency.

Payment of subscription to foreign Journals/Magazines: The payments are made for Parliament Library. Payments are also made to the Trainees of external agencies under Colombo Plan/SCAPP etc. being conducted by BPST.

Compilation of Accounts: Every month Civil Account is prepared by this office for sending it to Controller General of Accounts, Ministry of Finance. Summary statement is also prepared after incorporation of challans, books adjustments etc and then it is sent to CGA through e-lekha. Head-wise appropriation account of Lok Sabha circle is prepared for submission to Secretary-General before sending the same to CGA’s Office. Central transactions audit, appropriation account and expenditure statement relating to pension, loans to Government Servants, tax deduction etc. are also prepared. Record of Debt Deposit and Remittance is also prepared.

Maintenance of suspense account: Consolidated summary (credits) and consolidated summary (debits) are prepared in this office. After sending the monthly account to Controller-General of Accounts, Ministry of Finance, both the summaries are sent to suspense account. The P&AO suspense (Original) and P&AO (Respondent) of the consolidated summary (Credit) are entered first. Then the P&AO suspense (Original) and P&AO (Respondent) of the consolidated summary (Debits) are entered in the register and are totaled at the end. The total of P&AO suspense (Original) both the summaries i.e. credit and debits are added to the balance forwarded of the previous months and the total of the P&AO suspense (respondent) is subtracted from the total. The figures of the monthly progressive receipts and payments is tallied with the entries in the abstract summary register of payments and receipts.

Maintenance of accounts of cheques outstanding: Regularly prepared Daily Bank Scroll supported by treasury challans, and Summary of Treasury Challans on monthly basis for incorporation in the Civil Account.

Maintenance of Service Books and leave accounts of all Gazetted Officers of Lok Sabha Secretariat and Pay and Accounts Office, pay fixation/increment, furnishing the requisite information sought by AN-I. Encashment of leave at the time of availing LTC and at retirement, whether LTC is admissible, nature/number/period of leave applied, no. of days of EL available to his/her credit, place of visit etc. are made promptly. All orders regarding appointment/ Times Scale Promotion (TSP)/Promotion issued by AN-I branch are entered in Service Book. Pay Fixation of the Officers on promotion/TSP and on appointment are fixed in this Branch. All types of leave are also updated in the Service Books. Leaves are updated in computer for viewing by the Officers. New programming of leaves incorporating all the rules are under process in consultation with TCS . RTI applications relating to Gazetted Officers are dealt with by the Branch.

Salary certificates were issued to Hon’ble Speaker,Deputy Speaker, Leader of Opposition , Members of Parliaments (Lok Sabha) and former MPs of Lok Sabha. In addition applications received under RTI Act, 2005 were attended to. Bills of HS/HDS Members Salary, TA/DA, Medical are received from MSA branch in 163

e-wisdom programme audited and passed in e-wisdom. Committee tour bills, Petrol & Lubricants, MTNL, NDMC, IPD Advance and settlement and computer bills were also audited and passed in e-wisdom.

Execution of other establishment matters The work relating to preparation of Salary & Allowance Bills of Officers and Staff of Pay and Accounts Office/Contingent Bills/grant of leave and increment/maintenance of service books/Budget estimates for 2016-2017 and revised Budget estimates for 2015-2016 in respect of P&AO, LPC /Service statements/CGEIS verification of Gazetted Officers/Leave encashment of Gazetted Officers of the Secretariat were attended to. Information regarding verification of the various details from the service books of the concerned gazetted officer sought by AN-I or any officer from time to time were furnished.

The fixation of Pay/fee in respect of Consultants appointed in LSTV/LSS was made.

Audit Registers relating to Domestic/Foreign Travel Expenses, Petroleum and Lubricants/NDMC/MTNL in respect of Hon’ble Members of Parliament are being maintained properly.

Pay Fixation of serving employees who have been promoted and new recruited Gazetted employees was done by PA(MG) Branch and sent for vetting to AN-I Branch. Cases of anomaly in pay fixation was also dealt and vetting of due and drawn statement received from B&P Branch in PA(MG) Branch.

Amendment to Central Civil Services (Revised Pay) Rules,2016 of Pay Matrix in Level 13 was carried out by revising the pay of Directors w.e.f. 1.1.2016 on the basis of R&CS Order No.PA-537/2017 dated 10th November, 2017 and the vetting was done by AN-I Branch. Approximately 70 cases pertaining to Date of Next Increment was also carried out in the year 2017.

Auditing and passing Bills relating to salary, TA/DA, Medical, Children Education Allowance and Leave encashment, LTC and Honorarium were also passed. Arrears bills of pay fixation of serving employees who have been promoted was done by this office. Releasing of Annual Increments every year in the month of July and January.

Budget was prepared for the financial years 2017-2018 in respect of the retiring staff/officers. Work related to Death-cum-Retirement Gratuity, Commuted Value of pension, Leave Encashment, Deposit Linked Insurance Scheme and Defined New Pension System was also carried out.

Computerization All bills relating HS and HDS TA/DA, LTC Advance/Settlement, Medical, CGEGIS, House Building Advance, LSTV Salary, Honararium Bills of Staff, Security deposit/Refund, BPST, FPD etc., in respect of Gazetted and non-Gazetted officials received and passed in e-Wisdom and the payment made through e-payment mode or cheques as the case may be, to the concerned.

GPF statement excluding deputationist had been computerized & Bills of GPF Advance/withdrawal/ Final Payment were passed in e-Wisdom. Master of GPF interest was also developed in e-Wisdom.

Audit Branch Discharged the functions for audit of Finance Accounts and Appropriation Accounts by the Directorate General of Audit. Further assisted the Audit party to conduct audit of DDO Accounts of Lok Sabha Secretariat for the year 2006-16. All the audit replies have been sent to Audit Party.

E-Payment through Public Financial Management System (PFMS) The matter of making payment through PFMS in “E-payment” mode was taken up with the Ministry of Finance in August, 2015. The main target was to integrate e-wisdom (a stand alone system in Lok Sabha Secretariat) with PFMS. After organizing numerous meetings and training sessions with PFMS team, e-Wisdom software through which all 164 payments were being made by cheques only was integrated with Public Financial Management System (PFMS). After the integration, e-payment was started w.e.f. April, 2017 in the Lok Sabha Secretariat.

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5. COMMITTEE COORDINATION BRANCH

(1) FUNCTIONS

1.162 The main functions of Committee Coordination Branch are as follows:

(i) Coordination with DRSC Branches to ensure uniformity in their working; (ii) Coordination with Rajya Sabha Secretariat for ensuring uniformity in the working of the DRSCs; (iii) Revision and updation of common (a) Internal Working Rules; and (b) Introductory Guides for the DRSCs; (iv) Compilation and printing of publications (a) Annual Review on DRSCs; and (b) Parliamentary Committees – Summary of Work. (v) Common Practice and Procedure for DRSCs. (vi) Revision/Updation of Brochure on DRSCs. (vii) Coordination for collection and compilation of information common to all Committees such as progress of work done by Committees, information relating to Committee tours and settlement of bills for submission to Secretary-General/Speaker (Committees specific information to be dealt with by the Committee Branches concerned). (viii) Any other statistical information pertaining to Parliamentary Committees.

(2) WORK DONE DURING THE YEAR 2017

1.163 The break-up of the work done in the Committee during the year was as under:-

(a) The following publications were compiled and laid on the Table of the House:-

(i) DRSCs –Summary of Work (2015-16) (ii) Parliamentary Committees (other than Financial and DRSCs) – Summary of Work for the year 2015-16.

(b) Material collected from all the DRSC Branches and other Parliamentary Committee Branches for compilation of the following publications.

(i) DRSCs- Summary of Work 2016-17’

(ii) ‘Parliamentary Committees (other than Financial and DRSCs) Summary of Work 2016-17.

(c) Conducted the Meeting of Hon’ble Speaker with the Chairpersons of DRSCs serviced by Lok Sabha and Rajya Sabha held on 31st January, 2017.

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(d) Conducted the Meeting of Hon’ble Speaker with the Chairpersons of all Parliamentary Committees serviced by Lok Sabha held on 19.12.2017.

(e) Conducted the Meeting of Secretary-General with the ASs/JSs of all Parliamentary Committees serviced by Lok Sabha held on 26.12.2017.

(f) Circulated requests received from Legislative Assemblies of various States for postponement of study visits to their respective States.

(g) Supplied information relating to working of DRSCs to LARRDIS, Table Office, PPR Wing and BPST time to time.

(h) Prepared consolidated statements for the information of Hon’ble Speaker / Secretary-General on the following subjects after collecting the information from all DRSCs Branches and other Parliamentary Committee Branches:-

(i) Monthly statement regarding material uploaded on e-portal by Parliamentary Committees;

(ii) Monthly statement regarding Progress of Work done by Parliamentary Committees;

(iii) Quarterly statements regarding the Study Tours (Fourteenth, Fifteenth and Sixteenth Lok Sabha) of Parliamentary Committees – stay arrangements and settlement of Bills for reimbursement of expenditure;

(iv) Critical analysis made by DRSC Branches in respect of statements made by Minister under Direction 73 A regarding status of implementation of DRSCs recommendations;

(i) Information under the Right to Information (RTI) Act, 2005 relating to Parliamentary Committee Branches was collected, compiled for onward transmission to Information Cell in the context of various applications as and when received.

(j) A comprehensive exercise was undertaken for streamlining the procedure for booking of railway tickets for Parliamentary Standing Committees.

(k) Prepare statement regarding achievements and Initiatives of the HS during the Sixteenth Lok Sabha for information to R&I Cell.

(l) Two photocopier machines installed in the Branch catered to all photo copying needs of DRSCs and other Branches. During the period under review 2.64 lakh pages (approx) were xeroxed and saved 158 reams by using back to back paper.

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6. RESERVATION CELL FOR SC/ST EMPLOYEES

(1) FUNCTIONS:

1.164 Reservation Cell for SC/ST Employees was constituted vide Office Order Part-I No 1650 dated 24th September, 2012. The main functions of Reservation Cell for SC/ST employees are enumerated below:

(i) To ensure due compliance with the orders and instructions pertaining to Reservation issued in favour of Scheduled Caste and Scheduled Tribes employees.

(ii) Ensure that the reservation orders relating to persons with disabilities enumerated in R& CS Order No. PDA-1247/2011 dated 07.09.2011 are complied with.

(iii) Examining promotion Proposals for various grades/services of Lok Sabha Secretariat in accordance with the established reservation rules for SC/ST employees.

(iv) Vetting of vacancies arising in various services/grades of Lok Sabha Secretariat in accordance with the established reservation rules for SC/ST employees/person with disabilities.

(v) Receiving Representations from SC/ST and Physically Disabled persons of the Secretariat regarding their Service related matters covered by the reservation orders and forwarding the same to Administration Branch-I for necessary action. Also giving suggestions/recommendations after examining the Representations received in light of the established reservation related rules for SC/ST and Physically Disabled persons.

(vi) Conducting Annual Inspection of the Reservation Roster/Roster Registers maintained in the Administration Branch-I and ensuring that they are maintained as per the procedure laid down by DoPT in the Brochure on Reservation for SC/ST & OBC’s and thereby proper implementation of reservation orders.

(vii) Reporting/Submission to Secretary General Cases of negligence or lapses if any related to implementation of Reservation orders for SC/ST and Physically Disabled Persons.

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(2) WORK DONE DURING THE YEAR 2017

1.165 The break-up of the work done in the Cell during the year was as under:-

Sl.No. Job elements Nos. *Remarks 1. Representations Nil * 2. Promotion Proposals 21 3. Vetting of vacancies 04 4. RTI 01 5. Reservation Roster Register 06 6. Files submitted to Secretary Nil General 7. Miscellaneous 03

*Most of the work undertaken in the Cell depends on the work forwarded by AN-I/ Representations received from staff, hence the variation.

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As on 31.12.2017

PERSONNEL STRENGTH OF LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATION SERVICE

The personnel strength of the various Branches/Sections/Committees of LAFEA Service

SL. Name of Branch EO/PO/ Exe./Sr. Steno/PA/ Jr./Sr Xerox Chamber Total No. LO/CO Exe. Asstt. PS. . Operator Attndt./ Sr. PS/JD Clerk Attendant

P P P P P P P HOUSE RELATED BRANCHES 1. Legislative Branch-I 3 4 2 3 1 2 15

2. Legislative Branch-II 2 3 2 1 - 3 11

3. Parliamentary Notice 1 5 - 1 - 4 11 Office

4. Members' Stenos Pool - - 16 - - - 16

5. Privileges & Ethics 1 1 - 3 - 3 8 Branch

6. Question Branch 7 44 - 16 1 5 73

7. Table Office 8 2 1 6 - 29 46

Financial Committee Branches 1. Estimates Committee 1 2 - 2 - 1 6

2. Public Accounts 1 3 2 2 1 2 11 Committee

3. Public Undertakings 1 2 2 1 - 2 8 Committee

4. Railway Convention 1 - - 1 - 1 3 Committee

Departmentally Related Standing Committee Branches

1. Agriculture Committee - 3 - 3 - 1 7

2. Chemicals and Fertilizers 1 1 2 1 - 1 6

3. Coal and Steel 1 1 1 - 1 4 Committee

4. Defence Committee - 3 - 2 - 1 6

5. Energy Committee - 2 - 2 - 1 5

6. External Affairs - 1 - 2 - 1 4 Committee

7. Finance Committee 2 3 1 2 - 1 9 170

8. Food, consumer Affairs & 1 1 2 - - 1 5 Distribution Committee

9. Information Technology 1 3 2 - - 1 7 Committee

10. Labour Committee - 2 - 2 - 1 5

11. Petroleum and Natural 2 - - 2 - 1 5 Gas Committee

12. Railways Committee 1 1 - 2 - 1 5

13. Rural Development - 3 - 2 - 1 6

14. Social Justice and 1 2 1 2 - 1 7 Empowerment Committee

15. Urban Development 1 1 1 1 - 1 5

16. Water Resources 1 1 - 2 - 1 5 Committee

Other Committee Branches (including Ad-hoc Committee) 1. Committee Branch-I 2 2 1 1 1 - 7

2. Committee Branch-II 1 4 1 2 - 2 10

3. Government Assurances 1 1 - 4 - 1 7 Committee

4. Subordinate Legislation 2 4 1 1 - 2 10 Committee

5. Empower of Women 1 2 - 1 - 1 5 Committee

6. Joint Committee on 1 - - 1 - 1 3 Security in Parliament

7. Joint Committee on Land - 2 - 1 - 1 4 Acquisition Cell

8. MPLADS Committee - 1 - 2 - 1 4

9. Petition Committee - 2 - 2 - 1 5

10. Scheduled Castes and 1 3 1 2 - 2 9 Tribes Committee

11. Committee on Welfare of 1 - 2 - 1 4 Other Backwards Classes - (OBC)

12. Complaints Committee - - 1 - - - 1 Cell

Administrative Branches 1. Administration Branch-I 2 10 1 10 1 3 27

2. Administration-II 2 7 - 5 - 2 16

3. Organisation and - 2 1 1 - 1 5 Methods Section 171

Service Branches 1. Bills and Payment Branch 3 16 - 4 - 3 26

2. Computer 3 7 - 5+1 - 2 18 (HW & SW) Management (JLA) Branch

3. Distribution Branch 1 10 - 4 7 26 48

4. General Procurement 2 5 - 1 - 1 9 Branch

5. General Stores Branch 2 3 - 2 - 2 9

6. General Works Branch 1 7 - 3+1 - 2 14 (Mur alist) 7. Heritage Management 1 - - 1 - 1 3 Branch

8. Integrated Finance Unit - 2 - 1 - 1 4 (IFU)

9. Members' Salaries and 2 11 - 3 - 2 18 Allowances Branch

10. Members' Service Branch 1 6 - 2 - 2 11

11. Sales and Records 1 4 - 2 - - 7 Branch

12. Welfare Branch 1+1 1 - 3 - 2 8 (OSD) Other Branches

1. Conference Branch 6 7 1 3 2 4 23

2. Information Cell 2 3 - 2 - 2 7

3. Joint Recruitment Cell - 2 - 4 - 1 7

4. Pay and Accounts Office 8 19 1 4 - 5 37

5. Committee Coordination - 1 - 1 1 1 4 Branch

6. Reservation Cell for 1 3 1 2 - 2 9 SC/ST Employees

Total 87 240 45 145 15 145 678

6+2 (2 sessional) Resograph operator, 1 Fax operator and 5 Van drivers in Distribution Branch, 1 Muralist in G.W. Branch and 11 Drivers in MS Branch have been placed in the column of Xerox Operator of the concerned Branches.

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PART-II

LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE

2.1 The Library and Reference, Research, Documentation and Information Service (LARRDIS) caters to the information needs of the Members of Parliament on various topical matters in such manner that factual, objective and unbiased information is supplied to them.

(A) RESEARCH AND INFORMATION

Research Related Sections/Wings

(i) PARLIAMENTARY AFFAIRS WING

(1) FUNCTIONS

2.2 The Parliamentary Affairs Wing, a R&I Division of LARRDIS, deals with the diverse subjects of parliamentary interest, including S.G.’s Sessional D.O. Letter which address and inform the State Legislatures about the proceedings in Parliament during the Sessions. The Wing attends to ad hoc items such as Briefs, Speeches, Memorial Lectures, Talking Points, Articles, Messages, etc. for the use of H.S, H.D.S., and S.G., as and when assigned. Besides preparing Background Notes, Resolutions, Briefs and Speeches for the use of Indian parliamentary Delegations attending various national and international Conferences/Seminars/Workshops, etc., the Wing brings out, from time to time, publications on parliamentary matters.

(2) WORK DONE DURING THE YEAR 2017

2.3 The break-up of the work done in the Wing during the year was as under:-

S. No. Items of work Total No.

1. Books*

2. Speeches/Addresses/Presentations/Interventions/Talking Points 58

3. Briefs/Explanatory Notes/Background Notes/Articles/Reports 38

4. Messages/Letters/Communication 2

5. Responses to Questions for HS/Delegates/Questionnaire 6

6. S.G.’s Sessional D.O. Letters 3

7. Resolutions/Draft Suggestions 7

8. Miscellaneous Items 6

*Mss..of 'Outstanding Parliamentarian Awards' (rev. ed.) – Fourth proof of English version received and being examined. First proof of Hindi version sent to Translation Branch. 173

(ii) POLITICAL AFFAIRS WING

(1) FUNCTIONS

2.4 The Political Affairs Wing, a part of the Research and Information Division of the Library and

Reference, Research, Documentation and Information Service (LARRDIS), prepares ad hoc research items such as speeches, messages, articles, etc. for the use of Hon’ble Speaker, Hon’ble Deputy Speaker and

Secretary-General as assigned from time to time. The Wing also prepares briefs, background notes, resolutions, country reports, speeches and talking points for the use of Indian Parliamentary Delegations attending various national and international Conferences such as Inter-Parliamentary Union (IPU), the

Commonwealth of Parliamentary Association (CPA) and Association of SAARC Speakers and

Parliamentarians and many other Meetings/Seminars/Workshops. It also prepares/updates scripts/ research notes for the Bureau of Parliamentary Studies and Training (BPST). The Wing is also assigned the work relating to bringing out Monographs, Booklets, Information Bulletins, Biographical Profiles, etc.

(2) WORK DONE DURING THE YEAR 2017

2.5 The break-up of the work done in the Wing during the year was as under:-

Sl. Items 2017 No. 1. Speeches/ Talking Points Interventions/Introductory Remarks/Presentations. 67

2. Briefs/Background Papers/Resolutions/Country Notes/Discussion Papers/Research 21 Notes etc.

3. Messages/Articles/Foreword/Preface/Publication 8

4. Citation/Scripts etc. -

5. IPU Questionnaire/ Booklets/Brochures/ -

6. Question and Answer 1

7. Miscellaneous 7

8. Bullet points for parliamentary delegation -

9. Information Bulletin -

10. Booklets/Brochures/ Bio-profile 1

11. Publication: “Addresses delivered by foreign dignitaries in the Central Hall of Work in Parliament”. progress

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(iii) LEGAL AND CONSTITUTIONAL AFFAIRS WING

(1) FUNCTIONS

2.6 The Legal and Constitutional Affairs Wing, as part of the Research and Information Division of LARRDIS, prepares ad hoc research items such as Speeches/Addresses/Talking Points, Messages, Briefs, Background Notes, Research Notes, Statements, Reports, Resolutions, Memoranda, etc., on diverse subjects for HS, HDS, SG and Indian Parliamentary Delegations for use at the various National Events and International Conferences like Inter-Parliamentary Union, Commonwealth Parliamentary Associations, South Asian Speakers' Summit, Asian Parliamentary Assembly, Presiding Officers Conferences and CPA India Region Conferences and Meetings/Seminars/ Workshops. Besides, the Wing is assigned the work relating to bringing out Publications, Brochure, Information Bulletins, etc. The Wing has brought the publication “Making of The Constitution” (English and Hindi Version). The said Publication has been distributed to the dignitaries including Hon'ble President; Hon'ble Vice- President, Hon'ble Prime Minister, Council of Ministers, Presiding Officers and Secretaries of State Legislature's for addition to holdings of State Legislature's Libraries. In addition, the Wing has brought out the Brochure on 'Electing the President and the Vice-President of India' (English and Hindi Version) on the eve of elections to the Offices of President and Vice-President in June 2017.

(2) WORK DONE DURING THE YEAR 2017

2.7 The break-up of the work done in the Wing during the year was as under:-

Work Assigned Quantum of work

I. Publications

1. Publication on “Making of the Constitution”  (English and Hindi version) – Distributed to the dignitaries and 02 others

2. Brochure on “Electing the President and Vice-President of India”  (English and Hindi version) – Distributed to the dignitaries and others.

II II. Ad hoc Items 32 1. Speeches/Addresses/ Talking Points/ Presentation papers/Bullet

Points for interaction/Questions & Answers, etc.

2. Briefs/Write-ups/Reports/Resolutions Questionnaires/ Explanatory 33 Notes

40 III. Miscellaneous Items of Work

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(IV) ECONOMIC AND FINANCIAL AFFIARS WING

(1) FUNCTIONS

2.8 The Economic and Financial Affairs Wing is one of the specialized Wings of the Research and

Information Division of the LARRDI Service. The Wing attends to the assignments mainly related to economic and financial issues and other allied subjects. The assignments include draft Briefs, Speeches, Interventions,

Inaugural/Welcome Addresses, Articles, Reports/Resolutions, Information Bulletins, Write-ups, etc., for the use of HS, Secretary-General and Indian Parliamentary Delegations attending various parliamentary

Conferences, Seminars, Workshops, etc., organized from time to time by the IPU/ CPA and other inter- parliamentary organisations.

Apart from attending to various ad hoc assignments, the Wing has been engaged in undertaking the works relating to the revised edition of the publication titled Parliament of India, which is in the final stage of printing. In addition, two Information Bulletins on - (i) 'Cyber Security in the Financial Sector'; and (ii)

'Promoting Digital Payments and Transforming India into a Less-Cash Economy' were also brought out for distribution among the Members of Parliament. These apart, a Booklet on 'Sustainable Development Goals:

Challenges of Implementation and the Role of Parliament' (Part I) was also brought out by the Wing for circulation among the Members of Parliament during the discussion on the subject in Lok Sabha.

(2) WORK DONE DURING THE YEAR 2017

2.9 The break-up of the work done in the Wing during the year was as under:-

SL.NO Assignments No. of Items

1. Briefs 35 2. Speeches/Interventions 36

3. Background Notes/ Discussion Papers/ Detailed 07 Write-ups 4. Inaugural/Welcome Addresses 11

5. Amendments to IPU/WTO related Resolutions 03

6. Booklet 01 7. Information Bulletins 02

8. Publication 01 9. Miscellaneous items that include compilation of 18 factual/statistical information, Questions and Answers, Annual Administrative Report, etc.

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(v) JOURNAL OF PARLIAMENTARY INFORMATION SECTION

(1) FUNCTIONS

2.10 The main function of the JPI Section is to bring out the following two quarterly publications:- (i) The Journal of Parliamentary Information (JPI) and (ii) The IPG Newsletter. The JPI aims at the dissemination of authoritative information about the practices and procedures that are continuously evolving in the Indian and foreign Legislatures. It also purports to serve as an authentic recorder of important parliamentary events and activities. The Journal is published four times a year, viz. in the months of March, June, September and December and designated, respectively, as the March, June, September and December issues. The IPG Newsletter aims at providing information to members of the Indian Parliamentary Group (IPG) on important Parliamentary events and activities which take place in India and abroad. The Newsletter is published four times a year, viz, in the months of January, April, July and October and designated, respectively, as the January, April, July and October issues.

2.11 The Section also attends to various ad hoc items of work such as preparation of draft speeches, talking points, articles, messages, etc. for H.S., H.D.S., and S.G. Besides, briefs and speeches for the use of Indian Parliamentary Delegations at various National and International Conferences/Seminars/Workshops,etc.

(2) WORK DONE DURING THE YEAR 2017

2.12 The break-up of the work done in the Section during the year was as under:-

1) The Journal of Parliamentary Information (Qaurterly):

(i) December 2016 -- Published (ii) March 2017 -- Published (iii) June 2017 -- Published (iv) September 2017 -- Published

2) IPG Newsletter (Quarterly):

(i) January, 2017 -- Published (ii) April, 2017 -- Published (iii) July, 2017 -- Published (iv) October, 2017 -- Published

3) Ad-hoc items:

(i). Speeches -- 2 (ii). Messages -- 1 (iii). Notes/Talking Points -- 1

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(VI) SOCIAL AFFAIRS WING

(1) FUNCTIONS

2.13 The Wing attended to various ad hoc items of work such as preparation of Draft Speeches, Talking Points, Articles, Messages etc. for the u se of HS, HDS, SG and BPST Advisor. Besides, Briefs and Speeches for the use of Indian Parliamentary Delegations at various National and International Conferences/Seminars/Workshops, etc., Research Notes in response to Questions from the BPST, HS, SG and other miscellaneous items were also prepared in the Wing. The work inter-alia involved liasoning with various Ministries; getting Hindi Translation to the English version, sending letters to various agencies etc.

(2) WORK DONE DURING THE YEAR 2017

2.14 The break-up of the work done in the Wing during the year was as under:-

1 Speeches/Interventions 32

2 Briefs 26 3 Background notes/materials 2* 4 Suggestion for Subjects/topics 2 5 Messages 1 6 Publications 2# 7 Questions and Answers 1 8 Talking Points 1 9 Resolution 1 10 Information Bulletin 2^ 11 Miscellaneous 8

* Explanatory Notes for suggested Themes

# India: Seventy Years of Democracy and Development & Reprint on the book 'Chandra Shekhar in Parliament: A Commemorative Volume'.

^ Information Bulletins titled 'Safety of Children' and 'Crime against Women' is in hand.

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(vii) PRACTICE AND PROCEDURE UNIT

(1) FUNCTIONS

2.15 The main area of functioning of the Practice and Procedure Unit in Research and Information Division is to deal with the work relating to the periodic revision of the publication, Practice and Procedure of Parliament by M.N. Kaul and S.L. Shakdher. The Unit also deals with ad hoc research items assigned to it from time to time.

(2) WORK DONE DURING THE YEAR 2017 2.16 the work on the revision of the Hindi Edition of the Publication, Practice and Procedure of Parliament, by M.N. Kaul and S.L. Shakdher was finalized and the book was published. The Book, containing 47 chapters, is verbatim translation of the 7th English Edition of the Book Practice and Procedure of Parliament, by M.N. Kaul and S.L. Shakdher which was published and was released by HS in July 2016.

Along with this, Practice and Procedure Unit attempted various types of ad hoc items such as Addresses/speeches/Talking Points, briefs, messages, information bulletins, publications, articles, papers, reports and write-ups for HS/HDS/SG from time to time. The Unit also prepared briefs and speeches for the use of Indian Parliamentary Delegations attending various national/international conferences/seminars, including IPU and CPA, as per the details given below:

Sl. Job element Remarks (including reasons for variations, No. if any) 2017 (i) (ii) (iii) 1. Speeches/Addresses/ 29 Interventions/Presentations/Papers

2. Briefs/Write-ups 25

3. Questionnaire 3

4. Talking Points 4

5. Report 1 6. RTI 3

7. Brochure -

8. Citation - 9. Messages 3 10. Information Bulletins 1

11. Books/Booklets/Bio-profiles 1

12. Practice & Procedure of Parliament Fourth Hindi Editions was published and (Fourth Hindi Edition) distributed 14. Article -

15. Replies to Questions -

16. Reports/Suggestions of Agenda topics for 2 CPA/IPU &other National International Conferences 17. Miscellaneous 10 179

(viiii) EDUCATIONAL AND SCIENTIFIC AFFAIRS WING

(1) FUNCTIONS

2.17 The Educational and Scientific Affairs Wing of LARRDIS in 2017 prepared various ad hoc research items such as Briefs, Speeches, Reference/Legislative Notes etc. for the use of H.S., H.D.S., S.G., Secretary and the Indian Parliamentary Delegations at various national and international Meetings, Conferences,

Seminars, Workshops, etc.

(2) WORK DONE DURING THE YEAR 2017

2.18 The break-up of the work done in the Wing during the year was as under:-

Quantum of work done in the Wing during the year 2017 is detailed below:

I. Ad-hoc items

Briefs - 32

Speeches - 57

Talking Points - 02

Messages - 03

Information Folder - 01

Miscellaneous - 03

Reference/Legislative Notes - 07

References(online & Offline) - 362

II. Publication:

1. Compendium on National Women Legislators Conference. 2. Booklet on Parliamentary Initiatives in Achieving Sustainable Development Goals.

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(ix) WHO’S WHO CELL/ADHOC PUBLICATIONS UNIT

(1) FUNCTIONS

2.19 The Who’s Who Cell & Adhoc Publications Unit is entrusted with the task of collecting the biographical information about the newly elected Members after every General Election and the constitution of a new Lok Sabha. The information furnished by Members or obtained from official sources is edited to prepare bio-profiles and bring out biographical publications. The Cell brings out three publications on a regular basis. They are: - (i) a bilingual publication containing brief bio-graphical sketches of the Members of the new Lok Sabha with permanent address (ii) Revised edition of the same publication with Delhi Addresses and Division Numbers in Lok Sabha and (iii) ‘Who’s Who’ of the Lok Sabha, ( Hindi and English versions) with detailed bio-data of Members along with the election results, including the votes polled for ‘NOTA’ (None of the Above) in each Constituency, and category-wise information, such as Women Members, State-wise, Party-wise, Terms-wise list of Members and other statistical information. The Cell also brings out ‘Profiles Handbook’, as assigned from time to time, during the National and International Conferences and Seminars for the use of the Delegates. In addition, the Cell examines various requests received under the RTI Act, 2005 and furnishes information concerning Members of the Lok Sabha, from the first Lok Sabha to the latest, with regard to, their bio-profiles and statistical data as sought by the applicants. The Cell also brings out such other publications/and attends adhoc items, as assigned from time to time.

(2) WORK DONE DURING THE YEAR 2017

2.20 The break-up of the work done in the Cell during the year was as under:-

S. No. Items 2017

(i) No. of requests for information received under the RTI Act, 2005 80

(ii) Publications 6

(Besides bringing out five Publications, work relating to one more Publication was also taken up during the year).

(iii) Briefs/Speeches and other Ad-hoc Assignments 10

[Including 2 Reference Notes, 2 Legislative Notes and also many other References during the Session/Inter-Session period (The Additional Director is also Supervising Officer of the Legal and Constitutional Affairs Desk of Reference Wing)]

(iv) Updating of Members’ information on the Website of Lok Sabha 578*

(v) Miscellaneous items of Work 10

* (i) No. of Brief bio-datas of Members elected in bye- 8 elections prepared and fed on the website

(ii) No. of bio-profiles of Members 542+3=545 (approx.) updated on the website

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(iii) No. of photographs of Members 16 changed and uploaded on the website, www.loksabha.nic.in

iv) No. of bio-datas of Ministers/Members 9 (3 resigned & 6 died) who resigned/died, removed from the list of Sitting Members

(v) Updated important bio-datas HS, HDS and SG on Home-page regularly

(vi) Got updated changes of address, phone numbers, Email ID etc. in the homepage as per requests received from Members

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2. PRESS & PUBLIC RELATIONS WING

(1) FUNCTIONS

2.21 The primary work of the Press and Public Relations Wing is to provide coverage of various parliamentary events, activities and functions in print, electronic and other media. The work mainly involves liaisoning with the media and various publicity organizations in the government and outside. All matters concerning the Press Gallery of Lok Sabha, including consideration and issue of Press Gallery passes, providing various facilities to the media-persons covering the proceedings of Lok Sabha and its other functions, dissemination of information on the business transacted by Lok Sabha and other matters are handled by this Wing.

(2) WORK DONE DURING THE YEAR 2017

2.22 The break-up of the work done in the Wing during the year was as under:-

(i) Admission of newspapers/news agencies/correspondents etc. to the Press Gallery and matters connected thereto:

Dealt with 96 requests. (ii) Press Gallery and other passes: Issue/Renewal of Passes to media-persons:

(a) 445 RF Tags issued / renewed;

(b) 167 Radio-Frequency Tags (endorsed for CH);

(d) 165 General Duty passes for support staff of newspapers/news agencies;

(e) 44 Passes to officials of Doordarshan/AIR for telecasting/ broadcasting of Lok Sabha proceedings. Also issued 15 casual passes;

(f) 395 casual passes for camera persons / photographers;

(g) 298 Passes to cameramen accredited to the PIB to cover various functions held in PH/PHA/PLB;

(h) 157 Sessional Car Park Labels to media-persons/agencies;

(i) 140 Annual Car Park Labels to media-persons/agencies; and

(j) 254 Temporary CH passes issued.

The Registrar of Newspapers for India (RNI) and the Audit Bureau of Circulation (ABC) were requested regularly to intimate the daily circulation of newspapers accredited to the Lok Sabha Press Gallery.

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(iii) Distribution of Parliamentary Papers: All parliamentary papers, viz. List of Business, Bulletins Part I, Starred and Un-starred Questions Lists, copies of Bills, Statements made by Ministers, Observations and rulings of the Hon'ble Speaker and other papers were distributed to accredited correspondents and to correspondents who attended the Press Gallery on temporary passes. Reports of Parliamentary Committees were distributed after they were laid on the Table of the House. Besides, copies of Papers laid on the Table were made available to them.

(iv) Facilities to Media: The facilities provided to the Press Correspondents included supply of parliamentary papers, a small Reference Library in the Wing for meeting the urgent reference needs of media-persons and installation of telephones and computers during the Sessions by accredited news agencies in the three Press Rooms. Photocopies of the desired material were supplied to the media-persons on demand. Local fax facility was also provided to the correspondents for onward transmission of news items to their respective offices. A Media Work Station in Parliament Library Building is functional in Parliament Library Building where ten computers, one TV set and a telephone connection have been installed for the use of media persons for filing their stories. Correspondents, in large number, used this facility during Sessions as well as during the Inter-Session period.

(v) Supply of Information: 503 references received from the Press/media-persons and the general public were attended to.

(vi) Press Advisory Committee: i) Three meetings of the Press Advisory Committee and

ii) Five meetings of Sub-Committees (Print and Electronic) of Press Advisory Committee held.

(vii) Press Releases: A total of 350 Press Releases/Notes/Obituaries/HS Messages on festivals, Summoning and Prorogation of the Lok Sabha and expunge/non-recorded as ordered by the Chair, etc. on parliamentary matters pertaining to the Sessions of Lok Sabha, visits of Indian Parliamentary Delegations, Conferences/Seminars and floral tributes at the portraits of national leaders in the Central Hall and other parliamentary functions were issued. Press Releases received from Parliamentary Committees were also issued. Press Releases on various functions (other than parliamentary functions) attended by the Hon'ble Speaker were issued to the print as well as to the electronic media. Statements showing the business transacted by the Lok Sabha during the Sixth Session of the 16th Lok Sabha and Eleventh, Twelfth and Thirteenth Sessions of 16th Lok Sabha were prepared in co-ordination with other Branches of the Secretariat and released to the Press in statistical format.

(viii) Media Coverage: Newspapers were scanned and news clippings related to all these functions were put up for the perusal of the Hon'ble Speaker and the Secretary-General. 184

(ix) Total numbers of Arrangements were made for media coverage (both Photographs and Press Releases issued) on the Birth anniversaries - 35

(x) Applications under Right to Information Act, 2005: Dealt with 02 applications under the Right to Information Act, 2005.

(xi) Coverage of parliamentary news in various newspapers: Prepared Sessional Statements of coverage of parliamentary news items in various national newspapers indicating title of the news items, page numbers, size of print, columns, and other details.

(xii) Arrangements for National/International Conferences: All necessary arrangements were made for:- (a) Conference of Speakers and Presiding Officers of the Commonwealth (CSPOC), London, January 2017 (b) World Parliamentary Forum Meeting, Nusa Dua, Bali, Indonesia, September 2017 (c) 8th Conference of SAARC Speakers and Parliamentarians, Colombo, Sri Lanka, October 2017 (d) 137th Assembly of the Inter-Parliamentary Union, St. Petersburg, Russian Federation, October 2017

The following Conferences were organised during the year 2017. All media related arrangements were made for wide publicity of the Conference including setting of Media Centre:-

(a) The South Asian Speakers’ Summit on Achieving Sustainable Development Goals, Indore, India, February 2017 (b) 16th North East Regional Commonwealth Parliamentary Association Conference (NERCPA- 2017), Imphal, India, June 2017

(xiii) Total numbers of Press Releases and photographs of Hon'ble Speaker, Lok Sabha's were issued - 198

(xiv) Presidential Election 2017, Special arrangement for:

The Branch made special arrangements during Presidential Election, 2017 in coordination with the Election Commission of India in June/July 2017. Some of the important initiatives taken included:

(i) Accreditation of camerapersons/photographers of media organisations including Doordarshan, LSTV, RSTV and other agencies, in coordination with the Election of India; (ii) Issuance of ID cards to eligible camerapersons; (iii) Coverage in Polling/Counting Centers as per directions of Election Commission of India; (iv) Issue of daily Press Releases and other Press matter to accredited media organisations/media persons for wide coverage; (v) The Branch also coordinated media arrangements, in coordination with the Ministries concerned, for the following events: (a) Farewell Ceremony of the outgoing President; (b) Swearing-in of the new President.

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(xv) Media arrangement for launch of GST:

The Branch also made arrangements, in coordination with Ministry of Parliamentary Affairs, to arrange wider coverage for the function to launch GST on 30 June 2017.

(xvi) Short Messaging Service: During the period, PPR Wing sent regular E-mails and SMSs to around 98,400 media persons informing them about the Press Advisories, gist of Press releases, etc.

(xvii) Social Media Platforms: Information and photographs relating of events attended by Hon’ble Speaker, Hon’ble Deputy Speaker, Chairpersons of Departmental Related Standing Committees, Secretary General and other dignitaries posted regularly on verified Facebook and Twitter handles of Lok Sabha Secretariat (updated time to time).

(xviii) Dedicated Webpage of PPR: The webpage of PPR, earlier part of the link ‘Parliament Library’ was delinked, redesigned and added as a distinct link on Lok Sabha Website for easy recognition and accessibility by all stakeholders.

(xix) Photographs: Coordinated photo coverage of all the functions cited above through Photo Division, M/s Studio Sabharwal and Photo Sections of PTI and UNI. Photographs of all these functions were obtained for publicity/presentation/record.

(xx) Display of Birthday Lists of MPs: Lists showing the dates of Birth of Ministers and Members of Lok Sabha were verified from the Lok Sabha Website and displayed on the notice board near Ground Floor Library, Parliament House, and on the notice board at the Outer Lobby during the Sessions.

(xxi) Information Folders: Information Folders were distributed to Parliamentary Delegations visiting India and to dignitaries who attended various training programmes organized by the BPST and others.

(xxii) Research Work: The Wing dealt with updating of the PPR Brief as also the Information Folder titled ‘Press & Public Relations Service’. (xxiii) Film Shots: Dealt with four requests for taking film shots in the Parliament House Complex.

(xxiv) Charts: Revised the Master Chart comprising photographs of Members of the 16th Lok Sabha as per the latest Division Numbers for placing it on the Table of the Hon’ble Speaker, Lok Sabha and for use at other locations.

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(xxv) Greeting Cards: New Year Greeting Cards and Deepawali Greeting Cards in English and Hindi (about 800 in number) were issued to media-persons, on behalf of HS and the Press and Public Relations Wing.

(xxvi) Bills: About two hundred and twenty three (223) bills received from DAVP and Railway Canteen/Tea Board/UNI/PTI/M/s Sabharwal Studio /Fellowship Committee/ HS office and others were checked/verified for settlement.

(xxvii) Lok Sabha Calendar: Copies of Lok Sabha Calendars (10,000) were distributed to dignitaries, MPs, media persons, allied agencies, officers and staff of the Secretariat and others. Put up the proposals for the year 2018 with alternative designs and write-ups. After approval, steps were taken to print and distribute the calendars.

(xxviii) Tele-printer News Service: Tele-printer News of PTI (English), PTI-Bhasha (Hindi) and UNI (English) were scanned.

(xxix) Computerization: Updated lists of about 460 correspondents and 215 newspapers/news agencies accredited to the Lok Sabha Press Gallery. Besides, list of Editors of national newspapers, along with their addresses, telephone nos., etc., were stored in the computer and was updated from time to time. Details of various types of passes were also stored in the computer by CPIC, in consultation with this Wing and distribution thereof.

(xxx) Press Releases and Photographs on Speaker’s Homepage: Uploaded Press Releases and photographs on the Speaker’s Homepage, as also on the link “PPR”, at the Lok Sabha Home page.

(xxxi) Fellowship Committee: During the year, five meetings of the Fellowship Committee were held. Thirteen fellows have been granted the Lok Sabha Research Fellowships for writing books for the year 2017.

(xxxii) DAVP: (a) PPR Wing is the nodal Branch to process bills (received from DAVP) of various branches of Lok Sabha Secretariat in respect of advertisements issued in newspapers by DAVP.

(b) During the years 2017, 29 bills amounting to Rs.81,73,126/- (Rupees Eighty one lakhs seventy three thousand one hundred twenty six only) were checked and processed in this Wing. B&P branch was requested to release the payments to DAVP for the advertisements published in newspapers.

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(c) Further, circulars were uploaded on the Lok Sabha Intranet reminding various branches to adhere to the prescribed procedure while forwarding such pending bills to PPR for settlement. The branches were also reminded telephonically.

(xxxiii) Sessional statements of the work done by Lok Sabha:

(a) Issued circulars/notes to Branches of the Secretariat for compiling information about ‘Statement of Work transacted by Lok Sabha’ during the Eleventh, Twelfth and Thirteenth Sessions.

(b) Prepared the Sessional Statements and got them uploaded on the Lok Sabha Website.

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3. PARLIAMENTARY MUSEUM & ARCHIVES

(1) FUNCTIONS

2.23 The Parliamentary Museum and Archives locates and collects articles, objects, photographs, films, tapes, records, manuscripts, etc., connected with the framing of the Constitution of India and the evolution, growth and working of the Parliament and other representative institutions in the country. The Division preserves items and sets up Exhibitions for displaying the collections so as to provide an authentic, interesting and inspiring sense of the history of our Parliament. The Parliamentary Museum and Archives (PMA) has four distinct Sections, viz. (a) Photographs Section; (b) Archives Section; (c) Exhibitions Section; and (d) Museum Section.

(2) WORK DONE DURING THE YEAR 2017

2.24 The break-up of the work done during the year is as under:

(i) Photographs Section

(a) No. of photographs of important parliamentary events and 680 eminent parliamentarians received/captioned/put up for approval for addition

(b) No. of approved photographs added 403

(c) No. of photographs procured for supply to different Branches, HS 815 Office, dignitaries and various institutions on demand

(d) No. of soft copies of photographs e-mailed and supplied to 2,200

different Branches, HS Office, dignitaries and various institutions

on demand

(e) No. of new photographs put into albums 403

(f) No. of bills of photographs and exhibition processed for payment 22

(g) No. of photographs arranged accession no. wise in photo albums 3,800

(h) No. of photographs scanned, colour corrected and data fed for 650 in-house digitization work

(i) No. of DVDs of photographs taken by the official photographer in 89 the Parliament House Complex added

(j) No. of captions of photographs corrected 375

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(ii) Archives Section

(a) Scrutinized private papers of 3 ex-MPs and others in the Archives collection

(b) No. of books added 05

(c ) No. of official records added 118

iii) Exhibition Section

No. of Exhibitions organized Nil

(iv) Museum Section

(a) No. of letters/reminders sent to the State Legislatures for supply of their models of Legislature buildings 10

(b) No. of models of Legislature/Buildings received 03

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PARLIAMENTARY MUSEUM

(1) FUNCTIONS

2.25 Parliament Museum came into being on 14 August, 2006 to showcase the democratic heritage and traditions of our country. This hi-tech Museum is frequented by Speakers/Members of foreign Parliaments, State Legislative Assemblies, Members of Judiciary, foreign Parliamentary Delegates, General visitors, students etc. The staff conducts show rounds and provides insight of various artifacts and items placed in the Museum. The general public has to purchase entry ticket costing Rs.10/-. As part of its routine work, the Museum maintains and conserves the various artifacts available in the Museum, conducts meetings of the Parliamentary Museum Committee, issues advertisements through DAVP etc.

(2) WORK DONE DURING THE YEAR 2017

2.26 The break-up of work done in Parliament Museum during the year 2017 is as under:

(i) No. of foreign delegates, Speakers of foreign Parliaments, State Legislative 510 Assemblies, members of Lok Sabha & Rajya Sabha visiting the Museum

(ii) No. of school and college students visiting the Museum 16790

(iii) No. of other visitors (working in Parliament complex, their guests/ 14650 family members) visiting the Museum

(iv) No. of entry tickets sold 6862

(v) Total amount received and deposited with B&P Branch Rs.68620/-

(vi) No. of remarks/observations/appreciations given by visitors put up 68

(vii) No. of bills processed for upkeep/repair/ purchase/ AMC of gadgets 19 (amounting to Rs.356808/-).

(viii) No. of quotations received/examined/put up with regard to various items 5

(ix) No. of times inventory of gadgets and artefacts tallied/their physical Nil verification done

(x) Prepared/sent advertisement about Parliament Museum for publication Yes in various newspapers all over the country. Advertisement appeared in national dailies put up

(xi) Prepared/revised/updated write-up for inclusion in the IPG Yes Newsletter and JPI.

(xii) Meeting of Parliament Museum Committe Nil

(xiii) New dress of model of Pt. Nehru was made 2

(xiv) Conservation of wooden objects displayed in Museum 2

(xv) Conservation of Fibre Reinforced Plastic model in the Museum 5

(xvi) Conservation of metallic artefacts in the Museum 2

(xvii) No. of applications/information dealt under the RTI Act, 2005 2

(xviii) Cleaning and Conservation of wall paintings in Parliament museum was done

(xix) Got two new set of dresses stitched for the model of Pt. Nehru of Parliament Museum 191

(xx) Got SMC make cylinder CQ 2A16 – 10 D

(xxi) Procured LED flood lights for Parliament Museum.

(xxii) Purchased two graphic cards for Transfer of Power

(xxiii) Procured new all in one printer for Resource Centre.

(xxiv) Information updated of incumbent Hon’ble President and Hon’ble Vice President of India in Know Your Leader section.

(xxv) Got approval regarding removing the age limit of entry in Parliament Museum

(xxvi) The gown of Hon’ble Speaker was got displayed in a special display case

(xxvii) The carpets of some sections in Parliament Museum were replaced

(xxviii) Meeting of Heritage Committee attended by official of Parliament Museum.

(xxix) Gift items received from Hon’ble Speaker and displayed in the 8 Parliament Museum

(xxx) Officers attended Annual Conference of Museum Association held 2 at Ahmedabad in February 2017

(xxxi) Officer attended Annual Conference on Conservation of Cultural 1 property at state Archives Patna, Bihar from 12-16 September, 2017

(xxxii) No. of duty roster for deployment of officers on every Saturday 12 prepared and got uploaded on the Intranet.

(xxxiii) Para bulletin part-II sent before the commencement of session. 3

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4. BUREAU OF PARLIAMENTARY STUDIES AND TRAINING

(1) FUNCTIONS

2.27 The Bureau organizes Orientation Programmes, Seminars and Lecture Series on subjects of topical interest by experts for Members of Parliament; Orientation Programmes for Members of State Legislatures; Familiarization Programmes for Media persons; Appreciation Courses in Parliamentary Processes and Procedures for Probationers of various All-India and Central Services; Attachment and Training Programmes for foreign parliamentarians/parliamentary officials, officials of Lok Sabha & Rajya Sabha Secretariats, and State Legislature Secretariats; Study Visits for Presiding Officers/senior parliamentary officials from other countries, academicians, researchers, students, etc; and coordinates nomination of officers of the Secretariat to attend Seminars/Conferences and training programmes at various institutions in India and abroad. Two International Training Programmes, viz., the Parliamentary Internship Programme and Legislative Drafting Programme for foreign parliamentary officials are also organized by the Bureau. The BPST also arranges show-rounds of the Chambers of Parliament, Central Hall and the Parliament Museum for various Course participants. Besides, Computer Training Programmes are organized for Members of Lok Sabha and officials of the Secretariat.

(2) WORK DONE DURING THE YEAR 2017

2.28 The break-up of the work done in the BPST during the year was as under:-

Name of the course No. of Programmes No. of Participants

Programmes for Indian participants in BPST

Programmes for MPs/MLAs 2 49

Programmes for Media Persons 1 47

Appreciation Courses 18 1,102

Training Programme/Courses for State Legislatures, Lok Sabha and Rajya Sabha 8 360 Secretariat

Training Programme/Courses for PA to 2 142 Members

Lok Sabha Internship Programmes 2 50

Study Visits (National) 132 6,353

Study Visits(for Tribals/Panchayat Members) 3 131

Programmes for Foreign participants in BPST

Call – on Meetings 1 45 193

Legislative Drafting Programme 1 44

Parliamentary Internship Programme 1 50

Programmes for Foreign Parliamentarians 6 100

Study Visits (International) 27 775

Programmes for Lok Sabha Secretariat Officers in BPST within India/Abroad

Training Programmes/Courses 18 466

Hindi Conferences 3 12

Museum Conferences 2 3

Programmes Abroad 11 66

Total 235 9,795

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B. LIBRARY, REFERENCE AND DOCUMENTATION

1. ACQUISITION SECTION

(1) FUNCTIONS

2.29 Books and other publications are selected and acquired from the entire field of human activity relating to almost all subjects with special emphasis on the legislative equirements of the members of Parliament by the Acquisition Section, for enriching the Parliament Library holdings. The Section selects and acquires books for the Parliament Library, Staff Library & Children’s Corner keeping in view the requirements of the readers.

2.30 In addition to this, the Section also procures books for the Hon’ble Speaker, Hon’ble Deputy Speaker, Secretary General, Secretary, Leader of Opposition, Chairmen of the Parliamentary Committees of Lok Sabha, Standing Committees, Branch Libraries and Senior Officers of Lok Sabha Secretariat, to help them in the efficient discharge of their duties.

2.31 Parliament Library permits reputed booksellers to visit the Acquisition Section twice in a week i.e. Monday & Thursday and supply new books on approval basis. It is ensured that the books selected fall within the broad pattern of the subjects of interest to the Library. The books falling in the core areas are also selected from the Book Reviews appearing in the Newspapers and Journals, pre-publication announcements, catalogues and publishers lists. Important Indian books and topical publications are obtained immediately on their release. Library personnel also make visits to the national and international book fairs organized from time to time during the year and select latest books to enrich the Library collections.

2.32 Parliament Library does not depend only on direct purchase of books and publications for enriching its collections. Under the Press and Registration of Books Act, 1867, all State Governments send a copy each of books printed in their respective States to the National Library, Kolkata and other Public Libraries at Mumbai and Chennai. Similarly, one copy of each book is also received in the Parliament Library under the Delivery of Books and Newspapers (Public Libraries) Act, 1954. Besides, as per the "Government and Parliament: procedure to be followed by Ministries in connection with Parliamentary work” all Ministries of Government of India, including their departments as well as their attached subordinate offices supply five copies of all their reports/publications, along with their soft copies to the Parliament Library.

2.33 Exchange arrangements are also in operation with reputed institutions in India and abroad for sending their publications in exchange for publications brought out by the Lok Sabha Secretariat. Parliament Library is also a depository library for all the unrestricted publications of the United Nations and its allied Agencies. Books and publications are also received for addition to the Library on complimentary basis, presented by members of Parliament, Institutions, Publishers, Authors and individuals etc. Books are also added on suggestions received from the members of Parliament and officers of Lok Sabha Secretariat.

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Library Committee Meetings All the books added to the Library holdings need the approval of the Library Committee. The meetings of the Library Committee are generally held during Session period only. In case when the meeting of the Library Committee is scheduled to be held shortly, these books are placed before the Committee for their approval. The books which are subsequently added in the Library the lists of those books are placed before the Committee in its next meeting to obtain their ex-post facto approval.

During the year 2017, three Library Committee meetings were convened on 6 April, 9 August and 28 December 2017. All the arrangements including fixation of date, notice, agenda papers and minutes thereof prepared and circulated among members of the Library Committee and senior officials in the Secretariat.

(2) WORK DONE DURING THE YEAR 2016

2.34 The break-up of the work done in the Section during thyear was as under:-

Sl. Job Element Work done No. 1. Addition of Books in Parliament Library Purchase

(a) Received on approval : 7087

(b) Selection for purchase (English & Hindi books) : 2204 (1530 English & 674 Hindi books) (c) Quotations called : 3 (d) Addition of books suggested by MPs / Staff : 114

(e) Books acquired for Officers / Branches : 89

(f) Total books accessioned : 2253 (i) Main Library : 2106 (ii) Staff Library : 125 (iii) Children's Corner : 22

Under Copyright / Complimentary (a) Receipt of books under P&R Act, 1867 : 5794

(b) Accessioned (E,H & R) : 700 (c) Regional language books : 205

(d) CDs/DVDs received : 152

(e) Donated to Institution / Schools : 633 (f) Sorting & Transliteration of Regional Books : 752 2. Received Government reports and other publications : 12439

3. Checking of availability of books (Libsys / Internet) : 12550

4. Transit Cards (Hindi Books) (a) Prepared : 790

(b) Interpolated : 822

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5. Feeding of bibliographic details of books in Libsys : 4904

6. Accessioning of Books in Libsys : 2204

7. Developed orders for book suppliers : 451

8. Data Entry of Processed Hindi & English Books : 2491

9. Spine Stickers generated : 2700

10. File development of Hindi & English Books : 1791

11. Verification of Branch Library Registers / Issuing No Dues Certificate : 08 /107

12. Renewal of Agreement with Booksellers : 37

13. Letters / Emails / Quotations / Acknowledgements to States / UTs / Institutions / Organizations / Ministries / others for publications : 1460 14 Opening and Distribution of Library Dak (a) Parcels : 9386 (b) Gunny Bags : 02

15. Queries attended : 2310

16. Weeding out of old / obsolete publications : 278

17. Barcodes Generated : : 1700 of 430 Books

18. Onward Transmission of Publications

Lok Sabha Debates (Hindi and English version), Indices to Lok Sabha Debates, Private Members bills and Govt. Bills as introduced & passed are sent throughout in the year 2017 to National Library, Kolkata and Public Libraries at Chennai and Mumbai under the provision of Section 3 of the Delivery of Books & Newspapers (Public Libraries) Act, 1954.

19. Library Finance

During the financial year 2017-18 the sanctioned budget for Parliament Library was Rs. 98,56,000/- including Vote on Account. Keeping in view the actual expenditure incurred by the concerned Divisions / Sections of the LARRDIS during the financial year 2016-17, the budget for the year 2017-18 was allocated as under:

Sl. Head of Accounts Budget Grant

No. 2017-2018

1. Books ₹ 40,00,000

2. Govt. Publications ₹ 3,50,000

3. Newspapers & Periodicals ₹ 50,00,000

4. Research Div. (JPI Section) ₹ 5,00,000

5. Refreshment ₹ 6,000

Total ₹ 98,56,000

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During the year 2017, Acquisition Section processed 323 Bills of ₹ 30,20,528/- for procurement of books and 4 Bills for Refreshment served at three Library Committee meetings of ₹ 5,722/-, 15 Government Publication Bills of ₹ 3,83,270/-

The revised estimates (2017-18) and budget estimates (2018-19) vide IFU Circular No. 30833 was also prepared. The revised estimate for the year 2017-18 is Rs. 12,39,770/- which exceeded the budget Grant in the year 2016-17 due to carry forward of pending bills of Research Division & Newspaper & Periodicals for the year 2016-17. However, the IFU has been requested to the budget estimates for the year 2018-19 to Rs. 1,10,06,000/- .

20. Procedural Change

The work pertaining to generation and affixing of Barcode labels has been initiated by making necessary settings in the Cataloguing module of 'LIBSYS 7'.

The 'Barcodes labels' are pasted on top left corner of cover page, back of the title page and secret page of each accessioned book.

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2. ADMINISTRATION AND PRESERVATION SECTION

(1) FUNCTIONS

2.35 The Administration and Preservation Section of the Library Division deals with the general administration of the Library, acquisition and procurement of Library equipments/artifacts, maintenance of policy files/registers, grant of Library facilities to research scholars (Indian and foreign) and personal staff of members of Parliament, arranging show round of the Library to parliamentary delegations from abroad and dignitaries/Committees from State Legislatures in India and their meetings with HDS/LARRDIS Officers.

2.36 The A&P Section has four distinct Units, i.e. (A) Library Administration Unit, (B) Preservation Unit, (C) Physical Verification of books Unit and (D) Library Dak Unit.

(2) WORK DONE DURING THE YEAR 2017

2.37 The break-up of the work done in the Section during the year as under:-

(a) General Administration:

(i) Duty Roster for deployment of Staff working in the Library Division during Session periods were prepared from time to time.

(ii) Compiled and updated organizational and establishment chart pertaining to LARRDI Service.

(iii) Monthly resumes of work done in Library Division were compiled and put up every month.

(b) Grant of Library Facilities:

As many as 351 requests were received from MPs, Research Scholars (Indian and Foreign), Officials of various Ministries/Departments of Government of India for grant of Library facilities. After scrutiny and verification of character and antecedents of applicants through Police Clearance Certificate, 127 Library Passes were issued/ revalidated and issued 311 casual entry passes during the year.

During the year, the Unit arranged show rounds /visits of 141 groups comprising 6285 (approx.)

visitors to the Parliament Library

(d) PRESERVATION UNIT

The Unit deals with the preservation of Library documents from harmful elements such as insects, pests and fungi. It coordinated with various Sections of the Library Division for fumigation. Liasioned with National Physical Laboratory, New Delhi for preservation of original/ calligraphed copy of Constitution of India.

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(e) PHYSICAL VERIFICATION OF BOOKS

As directed by O & M Section, physical verification of Library books was undertaken and 75000 books verified so far. List of 9,500 missing books was prepared for further rechecking/ tracing process of books through shelf list cards, LIBSYS software – issue/ return, manual issue return, book lost register, bindery list etc. The process of rechecking/tracing of books through above these sources is in progress. At present 5196 books are yet to be traced.

(f) LIBRARY DAK UNIT

Library Dak Unit set up in room no. F039, `I' Block Parliament Library Building deals with the sorting out of the dak received in Parliament Library. 4,65,000 (approx) publications/letters were received/distributed to the concerned sections/officers of LARRDIS during the year. These include Newspapers, Periodicals, Books, Acts & Bills, Gazettes, Notifications and other official/unofficial papers.

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3. AUDIO VISUAL & TELECASTING UNIT

(1) FUNCTIONS

2.38 Being the custodian of the audio video records of the Parliament, the Audio Visual & Telecasting Unit has played a major role in enabling members of the Lok Sabha to have better understanding and knowledge of the activities of the House. Recordings of the proceedings of Lok Sabha, other parliamentary functions and LSTV programmes are presented on complimentary basis to constitutional functionaries and dignitaries in India and foreign countries. Recordings are also supplied on payment to members of Parliament; Press Correspondents accredited to the Lok Sabha/Rajya Sabha; Ministries and Departments of the Government of India/State Governments; State Legislatures; established news agencies having PIB accreditation/eminent producers in the field; libraries, teachers, research scholars of recognized educational institutions/universities; and parliamentary political parties and others, as may be decided by the Lok Sabha Secretariat for their personal use and for non-commercial purposes. Besides, the Audio-Visual & Telecasting Unit also records in- camera proceedings of parliamentary functions as and when required.

(2) WORK DONE DURING THE YEAR 2017 2.39 The break-up of the work done in the Unit during the year was as under:-

Video Coverage Made arrangements for entire video coverage of the following parliamentary functions/events and also got recorded the events on DVC Pro cassettes:-

Coordination for recordings on DVC Pro Cassettes with LSTV (i) Parliamentary proceedings - 330 (ii) LSTV programmes/Parliamentary events - 2555

Dubbing of speeches/ parliamentary functions/ events

(i) No. of requests received from Ministries/MPs/others processed and put up for approval - 805

(ii) No. of CDs/DVDs of parliamentary proceedings and other parliamentary functions/events prepared/supplied to HS Office/ HDS Office/MPs/SG Office and Others

a) VCDs/DVDs (on payment basis) -798 b) VCDs/DVDs (on complimentary basis) -265 c) Amount deposited with B&P Branch Rs 86350/-

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No. of queries attended under RTI Act, 2005 - 16

Accessioning of Cassettes/VCDs (i) LSTV Programmes (Accn. No. 24354- 26891) -2538

(ii) Parliamentary functions and events

cassettes (Accn. No. 1480-1496) -17

(iii) Lok Sabha proceedings - 330 (Acc No. PAVL 6894A – 7079B

(iv) VCDs of Rajya Sabha proceedings - 137

(233 Session to 239 Session) (Acc No. 6546 -6682)

Preparation & feeding of Log sheets of LSTV programmes (i) Acc. Nos. entered on Log sheets - 2538

(ii) Fed data into computer - 4349

Arranged for procurement of blank cassettes/ DVDs/CDs from GW Branch (i) DVC Pro cassettes - 5200

(ii) DVDs/CDs - 500 All the blank DVC pro cassettes have been assigned LS/AV numbers.

Issue/Return of cassettes/DVDs to LSTV Channel/AV Unit Issued: (i) Blank - 4311

(ii) Recorded -2368

Returned: (i) After recording - 2253

(ii) Recorded - 1721

Floral Tributes to the National Leaders (i) Made arrangements for playing the audio cassettes/CD(s) of speeches of 35 National Leaders and former Speakers, whose portraits are displayed/put up in the Central Hall, Parliament House during the Floral Tribute functions held on the occasion of their birth anniversaries. Sent Information to the Secretary General about the playing of audio speeches of the dignitaries.

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(ii) Searched for further information in respect of available speeches of 28 national leaders and sought and obtained orders of SG for refurbishing 16 speeches.

(iii) Sent CDs of the audio clips of the speeches of National Leaders to All India Radio for refurbishing the audio quality.

(iv) Acquired two new audio clips of the speeches of Dr. G.S.Dhillon and Sardar Hukum Singh, former Speakers, Lok Sabha from Archives of All India Radio on payment basis.

Live telecast/broadcast of the Parliamentary Functions/Events Made arrangements for ‘live’ telecast/broadcast of the following events through Doordarshan/All India Radio and also got recorded the events on DVC Pro cassettes.

Viewing & Listening facilities for MPs & Others: Viewing of Lok Sabha Proceedings/ LSTV Programmes by MPs & others in Viewing Room - 226

Research and Publication Work Updated the portion relating to Audio Visual and Telecasting Unit in the Booklet titled ‘Information management for uploading on to the webpage of Parliament Library.

Sending of Paragraphs for publishing in Bulletin Part II, Lok Sabha. Prepared and sent the approved paragraphs relating to Audio Visual and Telecasting Unit to Table Office, for inclusion in Lok Sabha Bulletin Part II once every week during each session of Lok Sabha during the year 2017.

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4. DOCUMENTATION SECTION

(1) FUNCTION

2.40 The Section brings out a fortnightly publications called Parliamentary Documentation so as to keep members abreast of all the important developments in various fields with the latest literature available in various documents, including newspaper, books, reports, periodicals, parliamentary debates, etc., by annotating, assigning subject headings and arranging them under a specially devised classification scheme and feeding into LIBSYS Software. These are retrievable author-wise, title-wise and subject-wise through the Home Page of Parliament of India. From August 2008 onwards Parliamentary Documentation has started in Hindi also, under the title Sansadiya Pralekhan. The Section sends electronic version of Parliamentary Documentation to member of both the Houses of Parliament, journalists and Officers of Lok Sabha and Rajya Sabha Secretariats through e-mail.

(2) WORK DONE DURING THE YEAR 2017

2.41 The break-up of the work done in the Section during the year was as under:-

(i) Scrutinized Periodical

English-469

Hindi -189

(ii) Number of articles Indexed

English-2929

Hindi -1437

(iii) Number of Indexed articles containing the bibliographical details, annotations etc. fed into Computer

English-2929

Hindi -1437

(iv) Number of articles with full text scanned and uploaded on Libsys Server

English-3251

Hindi -1701

(v) Number of MSS of Parliamentary Documentation checked/queries resolved/corrected/bound: 25 issues (1 Issue of 2016 and 24 Issues of 2017).

Number of MSS of Sansadiya Pralekhan checked/ queries resolved/corrected/bound: 24 issues (1 Issue of 2016 and 23 Issues of 2017)

(vi) Number of issues of Parliamentary Documentation brought out: 25

Number of issues of Sansadiya Pralekhan brought out: 24 204

(vii) Number of references from MPs and Officers/Branches/attended to:

English-222

Hindi -120

(viii) Scanning of pages

English -20634

Hindi - 7314

(ix) Got approved write-up on Documentation Section for inclusion in the various information folder being brought out by the branches of both Lok Sabha and Rajya Sabha Secretariats from time to time.

(x) Liasioned with Libsys Corporation to sort out problems with the Article Module of Libsys (Software Package) for use of Documentation Section.

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5. MEMBERS’ REFERENCE SERVICE

(1) FUNCTIONS

2.42 The Members’ Reference Service (Reference Wing) of LARRDIS caters to the information needs of members of Parliament, primarily in connection with their day-to-day parliamentary work. The Members' Reference Service organises the dissemination of factual, objective and latest information to the members of Parliament, Presiding Officers and the Parliamentary Committees on important legislative measures and other subjects of economic, social, political, constitutional and legal interest. The main function of this service is to keep the members informed of important developments in India and abroad. Reference requests from members are attended to, both during the Session and inter-Session periods. Requisite information is compiled in the form of Background Notes, Information Bulletins, Fact Sheets, Reference Notes and Information Folders, in response to requisitions received from members and also in anticipation of their requirements during Session(s) of Parliament. The Service also brings out various Publications.

(2) WORK DONE DURING THE YEAR 2017

2.43 The break-up of the work done in the Service during the year was as under:-

During the year 2017, a total of 5595 references were received of which about 4330 were received during the Session period. On an average, 76 references were received per sitting during the Session period.

About 1265 references, constituting approximately 24 per cent of the total, were received from members during the inter-Session periods in 2017.

Online Reference Service through member's e-Portal:

(i) As an initiative towards e-Parliament and Paperless Secretariat, a Members' e-Portal for the benefit of members was launched on 17 July 2016.

(ii) The portal offers several online services including online references. The module, namely, 'Online Reference Services' has been incorporated in the Portal to facilitate members to send their reference queries online and get the desired information through e-resources in the inbox of the Portal.

(iii) In the year 2017, a total of 429 online references were received and disposed of by sending information from e-resources.

(iv) During the year 2017, 335 articles from e-journals on important and burning topics/subjects were made available online at the web page of Reference Service to provide latest and updated information on varied subjects to members.

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Initiatives taken for Paperless Office:

(i) The number of copies of Legislative/Reference Notes that used to be risographed for distribution purposes have been considerably reduced.

(ii) These Notes were made available online on Intranet and Parliament Library website also. These were e-mailed to members of both Houses for their use and also were sent in the Inbox of members' e-portal.

(iii) Computerization of Reference Register:

Reference requisitions received from Members in the Division are now being registered in

the software developed by NIC for keeping record. These requisitions can be searched by Member-

wise, Desk-wise, Officer-wise and Date-wise under url link

'10.21.202.187/reference_input/search_offline.aspx.

Anticipatory Referencing Work during Inter-Session Period

(i) Members' Reference Service prepares Legislative/Reference Notes, Background Notes, Fact Sheets, Information Folders etc. on topical issues as part of anticipatory referencing work during Inter-Session period.

(ii) In addition to the above, revision and updating of following publications are undertaken from time to time. The current status of the publications are as under:

PUBLICATIONS

Council of Ministers' 1947 to 2015 Printed copies have been received in Hindi and English and are being distributed.'

India: Some Facts Manuscript prepared and sent for printing.

Fact Sheet Indian Railways - Safety Performance

Total No. of Information Folders prepared (English & Hindi) - 26

Total No. of Reference / Research Notes made - 41

Total No. of Legislative Notes Prepared - 24

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MISCELLANEOUS

i) Brochure Matter for Parliament Library webpage on Members Reference Service.

ii) Analysis of References received during the sessions in 2017.

iii) Revision of procedure and practice pertaining to Reference Division.

ORGANISATION OF THE SERVICE

The Reference Service is divided into following functional subject Desks: (i) Agriculture & Consumer Affairs Desk; (ii) Economic & Financial Affairs Desk; (iii) Environment, SDGs and Science & Technology Desk (iv) Human Resource Development Desk; (v) Industry & Investment Desk; (vi) Infrastructure & Energy Desk; (vii) International Affairs , Defence, Communication, IT & Post Desk; (viii) Legal & Constitutional Affairs Desk; (ix) Political and Parliamentary Affairs Desk; (x) Rural Development, Labour & Employment and Information & Broadcasting Desk; (xi) Social Affairs Desk and (xii) Social Welfare Desk. Each Desk is responsible for making available the latest information pertaining to the subjects allotted to it and to brief members as and when required. As far as the staffing pattern of these desks is concerned, one Officer of the rank of JD/DD/RO/RA/SLA/JLA is posted to each desk.

In order to streamline the Reference Service and to serve the members in a more effective manner, Reference Service has been restructured recently. Officers at the level of Director/Additional Director from Research and Information Division have also been associated with looking after the work of various desks of the Reference Division on a functional basis.

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6. GAZETTES AND DEBATES SECTION

(1) FUNCTIONS

2.44 To maintain the collection of the Abstracts of Proceedings of the Council of Governor General of India, Proceedings of Indian Legislative Council, and debates of the Legislative Assembly, Council of States, Constituent Assembly (Legislative), Constituent Assembly, Provisional Parliament, Lok Sabha, Rajya Sabha, State Legislatures and selected foreign Parliaments and indices of Lok Sabha and Rajya Sabha debates for reference and research by members of Parliament and their PSs/PAs, Officers of both the Secretariats of Parliament, media persons, research scholars and others engaged in the working of the Parliamentary institutions. The Section also maintains the original verbatim reporting of the proceedings of Lok Sabha and synopsis of the proceedings of Lok Sabha and Rajya Sabha, Resumes of work done by Lok Sabha and Rajya Sabha, Bulletin Part I and Part II of Lok Sabha and Rajya Sabha, bound volumes of Papers Laid on the Tables of both the Houses and Gazettes (in the form of bound volumes) notified by the Government of India, State Governments and Union Territories as received from time to time.

(2) WORK DONE DURING THE YEAR 2017

2.45 The break-up of the work done in the Section during the year was as under:-

(a) No. of Debates added 1102 (b) No. of Gazettes added 1065 (c) No. of publications issued 6047 (d) No. of publications received back and placed in their respective shelves 5963 (e) No. of sets of Gazettes, Debates and Notifications got bound 463 (f) No. of queries attended to 3022 (g) No. of scholars provided access to G&D holdings 302 (h) No. of photocopies of documents arranged on payment from the 15720 Reprography Unit. (i) No. of Papers Laid on the Table received and shelved 1401 (j) No. of debates/ Gazette notifications culled out/supplied for reference purposes in the Section 4752 (k) No. of applications received examined and information/material supplied through Information Cell under the RTI Act, 2005 152 (l) No. of appeals received under RTI Act, 2005 07 (m) No of hearings attended in Chief Information Commissioner’s Office 02 (n) Type of Items of holdings maintained 27 (o) Assistance provided to MPs/Ex – MPs, PSs/PAs of Ministers in culling out speeches (p) No. of sources regarding applications/appeals under RTI Act, 2005 consulted 2025 (Approx.)

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7. MICROFILMING UNIT

(1) FUNCTIONS

2.46 Micrographic is an indispensable part of information technology for better management of Library and Information services. It has long been an established method for preservation of rare and deteriorating documents. Scientific estimate indicates that the normal life expectancy of the microfilm, with careful handling and storage, is 500 years (approx.) as compared to short life span of digital media. In addition, it is not prone to viruses or worms and cannot be manipulated by the hackers. It has also advantage over digital media in terms of capture cost, media life, technological obsolescence and image quality.

For better preservation and future use of the valuable documents/collections of Parliament and its Library, the Microfilming Unit was set up in 1987 as an integral part of LARRDIS, Lok Sabha Secretariat, with equipments viz., One MRD-II Camera, three RV-III Camera, one Processor, one IMT-350 Reader cum Printer, one PC-80 Reader cum Printer, one Extek Duplicator, one Kodak Inspection Station and one Splicer (Manual).

Since most of the above equipments had outlived their life, therefore on the recommendation of a Committee, constituted by the Honorable Speaker, to suggest ways and means to carry forward microfilming and digitization of parliamentary documents, the work in the unit was stopped vide SG’s order dated 10th October 2012. Further, the decision regarding not to microfilm prospectively was once again reinforced vide SG's orders dated 5th January 2017.

(2) WORK DONE DURING THE YEAR 2017

2.47 The break-up of the work done in the Unit during the year was as under:-

No microfilming work was done during the year 2017 because of the non-functional and out-dated equipments. A proposal for procurement of one microfilm Reader-cum-Scanner Printer and one Microfilm Processor for using the microfilm rolls generated by the Branch was placed before a Technical Committee constituted for the purpose. The Committee recommended for digitizing the microfilms by an outside agency through outsourcing.

The items of work handled by the Microfilming Unit during the year 2017 are as under:-

(i) Preparation of Annual Administrative Report for the Year 2016.

(ii) All arrangements were made to convene the first meeting of the Technical Committee constituted for the Procurement of one Microfilm Reader-cum-Scanner Printer and one Microfilm Processor for the Microfilming Unit. The meeting was held on 18 January 2017.

(iii) Prepared the bullet points for the first meeting of the Technical Committee .

(iv) Put up for the issuance of honorarium to the Technical experts attended the meeting.

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(v) Put up Minutes of the Technical Committee's meeting held on 18 January 2017.

(vi) Distributed approved Minutes of the meeting to the members of the Technical Committee.

(vii) Processed catering bills of the Technical Committee's Meeting and submitted to the Acquisition Section.

(viii) Put up Action Taken Report and Agenda for the Second Meeting of the Library Committee.

(ix) Put up proposal on the basis of the recommendations of the Technical Committee for microfilming.

(x) Prepared a list of 150 Rare Books kept in the Microfilming Unit and arranged to shif the same in the Parliament Library.

(xi) Vacation and Handing over of room number FB154 to the Digitization Unit .

(xii) Coordination with the CPWD (Air-Conditioning) for regular checking of temperature and humidity in the cold storage area of the Microfilming Unit, where master microfilm rolls are kept preserved.

(3) MAJOR CHANGES IN THE ORGANIZATION, POLICY, PROCEDURE OR PRACTICE DURING THE YEAR : Nil

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8. PARLIAMENT LIBRARY (Circulation Counter)

(1) FUNCTIONS

2.48 To meet the information needs of the members of Parliament and other Library users which inter-alia include research scholars from Universities and Institutions of repute, accredited Press correspondents, etc., the Circulation Counter issues books and other publications, attends to on-the-spot references/queries, prepares select bibliographies on different subjects and personalities and also prepares subject index cards of the debates. The Counter displays selected new arrivals in PLB and current newspapers and periodicals in the Members' Reading Hall, PLB as well as in the Reading Hall in the Parliament House, rectifies the books on shelves and recovers the cost of lost books. It is also responsible for providing reading room facilities. The Circulation Counter has three self-contained Units, viz, (i) Books Circulation Counter, PLB; (ii) Members’ Assistance Counter, PLB; (iii) Members' Reference Desk, PH.

(2) WORK DONE DURING THE YEAR 2017 2.49 The break-up of the work done in the Library during the year was as under:-

Books Circulation Counter, PLB Sl. No. Items of works No.

1. No. of books issued 7407

2. No. of books received back 7386

3. No. of reminders issued to members/officials 104

4. No. of books acquired on inter-Library loan 09

5. No. of new Library members registered 65

6. No. of no dues issued to members/Staff 1189

7. No. of on-the-spot references from MPs/ex-MPs, Ministries, officers of the Lok 14,161 Sabha and the Rajya Sabha Secretariats, Libraries, Information Centers and Research Scholars, etc., attended to

8. No. of visits by distinguished personalities 28

9. No. of entries fed into the computers 14,793

10. No. of books reserved for members 525

11. No. of members from whom cost recovered 17

12. No. of publications rectified, re-labeled and 24,859

re-arranged in various sectors of the Library.

MEMBER'S ASSISTANCE COUNTER, PLB

Sl. No. Items of Work No. 1. No. of on-the-spot references/queries attended to 14,103

2. No. of demands for detailed references received from MPs 4204

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3. No. of subject index cards prepared and interpolated 5540

4. No. of publications supplied for consultation 14,794

5. Got photocopies of publications on payment basis (as desired by MPs/Ex- 36,526 MPs/scholars, etc.)

6. No. of books reserved for MPs/Ex-MPs 928

7. Rectified books in stacks 2166

8. No. of RTIs attended 02

 Put up files, checked proofs related to "Printing of Calligraphed Constitution of India (Hindi version)'.

 Put up files on Installation of two kiosks in Parliament Library.

 Prepared draft pamphlet on Parliament Library and put up for approval.

Members' Reference Desk, PH 2.50 This Desk meets the demands of members of Parliament in respect of books, reports, newspapers, periodicals, etc. and supplies on-the-spot references to the members also sent their requisitions to Reference Wing to supply them detailed information as requested.

Sl. No. Items of Work No.

1. On the spot references from members of LS/RS/Ex-member's 12,788

2. No. of Requisitions received from members' of LS/RS & Ex-members' for 5571 detail background material.

3. Attended to various delegations from India and foreign countries from 29 time to time.

4. No. of RTI attended 13

5. No. of Marathi Books transliterated 271

6. Checked proofs of Calligraphed copy of Constitution of India. (Hindi 03 version)

7. Prepared/Interpolated transit cards pertaining to legislative business of 201 LS/RS during Monsoon Session.

8. Got displayed reference/Legislative Notes on Notice Board in Members' 66 Reading Room, Parliament House.

 Printing of Calligraphed Constitution of India (Hindi version) is under progress.

 Installation of two KIOSKS in Parliament Library is under process. In this regard duly filled in Proprietary Certificate sent to Computer (HW Unit) as requested.

 Installed the Announcement System at various 20 points in Parliament Library, PLB to alert the users regarding closing of Library in the evening.

 Updated the information pertaining to all branches of Parliament Library and got uploaded on the Parliament Library Webpage. 213

 Displayed quotations in Hindi/English of eminent authors/ personalities on Notice Boards of Parliament Library, PH.

 Updation of Hindi Webpage of Parliament Library is in progress.

 NEWSPAPER AND PERIODICALS UNITS

1. Displayed 86 daily newspapers and 385 periodicals and journals in Hindi, English and regional languages received from various Publishers/ Agencies in India and abroad in the Reading Hall, Parliament House and in the Parliament Library Building.

2. A new initiative has been introduced to strengthen the e-resources, most comprehensive database to access gateway for global e-journals literature within the premises of Parliament House Complex, enables full text access to articles. It contains 45,00,000 journals from 13,000 publishers. It may be retrieved through:- www.loksabha.nic.in→PC→E- Resources→online searches through J-Gate.

3. In order to strengthen the e-resources of Parliament Library- another initiative has been taken regarding the journals which are already subscribed and their hard copy is available in the Parliament Library, some of the e-journals among them can be accessed within the premises of Parliament House Complex can be accessed the link given below- www.loksabha.nic.in→Parliament Library→E-Resources→E-Journals→ E-Journals (New)→(added list of e-journals)

4. Data regarding 4892 issues of 385 periodicals and 1173 entries of foreign newspapers were entered in computer/ Register

5. No. of reminders sent to Publishers/ Agencies for obtaining the back- issues of 186 periodicals which were not received

6. No. of bills, amounting to Rs.46,06,375/- in respect of newspapers and 309 periodicals processed for payment

7. No. of newspapers and magazines issued 1402

8. No. of newspapers and magazines received back 1168

9. No. of periodicals got bound and placed on their respective shelves 3989

10. No. of bound newspapers arranged and placed on the respective shelves 5040

11. No. of bound periodicals accessioned, arranged and placed on their respective 548 shelves

 Reports and LT Unit, PLB

1. No. of reports issued 2282

2. No. of reports received back 2129

3. No. of references from MPs, officers and researchers attended to 4182

4. No. of reports added to the collection 15500

5. No. of reports got bound 14752

6. No. of LT documents received, processed, accessioned and got bound 6052

7. No. of reports got arranged in respective shelves 48620

214

9. PRESS CLIPPING SECTION

(1) FUNCTIONS

2.51 The Service was earlier divided in four units, viz.(i) Hindi Unit,(ii) English Unit, (iii) Cutting & Pasting Unit and (iv) Automation Unit. Since the augmentation of e-newspapers, the cutting and pasting of most of the newspapers are done away, only the newspapers not having e-edition are being cut and pasted and these Press Clippings selected and marked are maintained in the relevant subject folders in chronological order and stacked according to their call numbers. These clippings are classified according to a specially devised subject classification scheme broadly based on the Dewey Decimal Classification Scheme. Till 2016 all the clippings were manually processed. From 2017, PDF of all the press clippings are generated and processed through e- newspapers and are maintained in the specific software designed for the purpose and physical maintenance of the current clipping are done away. However the folders of old clippings are maintained in the section. PDF of Important Press clippings are also submitted daily through NIC e-mail for the perusal of Hon’ble Speaker, Hon’ble Deputy Speaker, Secretary General, Secretary and other Senior Officers of the Secretariat. Apart from this, 9 sets of hard copies of "S" clippings folders in Hindi and English were also sent to higher officials. The press clippings covers 29 daily newspapers - (11 Hindi and 18 English)

(a) HINDI NEWSPAPERS:-

(i) Business Standard (New Delhi) (ii) Economic Times (New Delhi) (iii) Hindustan (New Delhi) (iv) Nav Bharat Times (New Delhi) (v) Jan Satta (New Delhi) (vi) Rashtriya Sahara (New Delhi) (vii) Dainik Jagran (New Delhi) (viii) Aaj (Varanasi) (ix) Rajasthan Patrika (Jaipur) (x) Lokmat Samachar (Nagpur) (xi) Punjab Kesari (Panipat)

(b) ENGLISH NEWSPAPERS:-

(i) Asian Age (New Delhi) (ii) Business Standard (New Delhi) (iii) Economic Times (New Delhi) (iv) Financial Express (New Delhi) (v) Hindu (Delhi) (vi) Hindu Business Line (New Delhi) (vii) Hindustan Times (New Delhi) ` (viii) Indian Express (New Delhi) (ix) Pioneer (New Delhi) 215

(x) Statesman (New Delhi) (xi) Times of India (New Delhi) (xii) Tribune (New Delhi) (xiii) Assam Tribune (Guwahati) (xiv) Deccan Herald (Bangalore) (xv) Free Press Journal (Mumbai) (xvi) Hindu (Chennai) (xvii) Kashmir Times (Jammu) (xviii) Telegraph (Kolkata)

2.52 The digitization of news clippings is a step ahead in the process of paper less activities of Lok Sabha Secretariat. During the year 2017, 1,03,079 clippings were scanned/indexed and also uploaded from e- papers using e-News NIC software. Approx. 2,80,000 keywords were assigned to these entries for reference and retrieval purpose. These press clippings are available on Intranet.

STATISTICAL INFORMATION

5. Details of the work done by the Press Clipping Section during the year 2017 are given below :-

(i) No. of newspapers examined/scrutinized-

(a) Hindi : 4,004 (b) English : 6,552

(ii) No. of Press Clippings marked-

(a) Hindi : 32,888 (b) English : 70,191

(iii) No. of Press Clippings manually cut/pasted-

(a) Hindi : 3,868 (b) English : 2,275

(iv) No. of Press Clippings Digitally cut/pasted-

(a) Hindi : 29,020 (b) English : 67,916

(v) No. of Press Clippings classified-

(a) Hindi : 32,888 (b) English : 70,191

(vi) No. of Clippings filed in folders-

(a) Hindi : Due to digitization from 01.01.2017 the manual work of cutting, pasting and filling has been discontinuedfor both Hindi (b) English : and English except for two newspapers

(vii) No. of references/queries attended to-

(a) Hindi : 357 (b) English : 295

216

(viii) No. of folders issued/returned-

(a) Hindi : 965 (b) English : 1230

(ix) No. of `S’ clippings submitted to : 12,675 Secretary-General

(x) No. of photocopies of ‘S’ clippings : 1,44,075 folders sent to HS’s Office, HDS’s Office, Secretary's Office, (9 sets)

(xi) No. of Hindi Newspapers scrutinized : 1095 for Media Coverage of Hon'ble Speaker Patrika Indore Nai Dunia, Dainik Bhaskar, (Indore ed.)

(xii) No. of clippings of media coverage of : 1200 Hon’ble Speaker from three e-papers of (Indore ed.) namely Dainik Bhashkar, Nai Dunia, and Patrika submitted as `S’ clippings

(xiii) No. of subjects on which Press Clippings : 22 sent to Media Advisor on weekly basis

(xiv) No. of Photocopies provided to : Information available on intranet Standing committees/LSTV/ PPR Ad hoc Committees, Reference Wing etc. on the subjects under their examination

(xv) No. of new folders prepared/ replaced : 965

217

10. PROCESSING SECTION

(1) FUNCTIONS

2.53 The Processing Section is a technical laboratory where books and other publications are assigned Call Numbers for their arrangement in the shelves and Catalogue Cards are prepared for their retrieval. These Shelf List Cards are interpolated and updated regularly in their respective cabinets. The books and other publications are classified, according to the 22nd and 23rd edition of Dewey Decimal Classification (DDC) scheme. Catalogue Cards are prepared as per Anglo-American Cataloguing Rules II (AACR II) and Subject Headings or keywords are assigned. As the classification and cataloguing of publications have been computerised since 1992, entries of all classified/catalogued publications are fed onto the computer using the LIBSYS 7 Software. The library catalogue (OPAC, i.e. Online Public Access Catalogue) is available on the website of Lok Sabha i.e. http://loksabha.nic.in. Parliament Library Search Catalogue search can be accessed by all the interested users. The books are prepared for stacking and circulation by providing book corners, book labels and book cards as per the library rules. From 2017 onwards CDs related to English books are online uploaded from this section. Thus, the Processing Section plays a vital role in preparing a book/publication for use by its readers.

2.54 The section also brings out a monthly publication, titled "Parliament Library Bulletin" containing bibliographical details of the new additions to the Parliament Library. In addition, the Bulletin also gives information about the number of important dignitaries having visited the Library and Parliament Museum, number of Children having visited the Children's Corner during the month and also latest LARRDIS publications released during this period. Copies of the Bulletin are sent to the members of the Library Committee and some senior officers of Lok Sabha. The Bulletin is being forwarded to all the members of Lok Sabha and Rajya Sabha through E-mail and the same can also be accessed through Parliament of India Homepage i.e. http://parliamentofindia.nic.in or http://loksabha.nic.in Parliament Library New Additions.

(2) WORK DONE DURING THE YEAR 2017

2.55 The break-up of the work done in Section during the year was as under:-

(i) No. of Government publications and LT papers scrutinised - 19273

(ii) No. of Government publications and LT papers selected - 15073

(iii) No. of Government publications accessioned - 3481 (2871 Centre, 610 State)

(iv) No. of Books classified and catalogued - 3701

Hindi - 887

English - 2549

Regional language - 265

(v) No. of Government publications classified and catalogued - 2454

218

Central Government Reports - 2900

State Government Reports - 665

(vi) No. of books and reports labeled - 12054

(vii) No. of Shelf List Cards pertaining to Books and Reports in English and Hindi interpolated - 7358

(viii) Issues of Parliament Library Bulletin August-November 2015, (Hindi only), November- December 2016 and January-October 2017 brought out and distributed.

(ix) No. of queries from the library, branches of Lok Sabha Secretariat/Rajya Sabha Secretariat/Ministries etc. attended to - 520

(x) No. of Books (English, Hindi, Regional languages) and Reports fed into the computer - 6295

219

11. PUBLICATIONS UNIT

(1) FUNCTIONS

(i) Maintenance of stock of publications, attending demands for publications from various Branches of LS/RS, Institutions, Organizations, etc

(ii) Updating the Stock Register of LSS/LARRDIS periodicals/publications received from time to time.

(iii) Providing stock position of various publications to the concerned branches so as to enable them to make decision regarding print order of the same.

(iv) Updating/revision of Information Folders of national leaders whose portraits adorn the Central Hall and former Speakers of the Lok Sabha and distribute the same.

(v) Liaisoning with concerned sections of the LARRDIS, Printing Branch, Rota Print, Bindery Section and ‘D’ Branch for timely publication/distribution of all LARRDIS publications.

(2) WORK DONE DURING THE YEAR 2017

2.56 The break-up of the work done in the Unit during the year was as under:-

(i) No. of Information Folders of National 24 Leaders, revised/checked/edited, printed/ reprinted and distributed to MPs, Ex-MPs, Media Persons, and other Dignitaries, etc

(ii) Distributed Information Folders 12 of departed Ex-Speakers

(iii) Arrangement of the stock of the 1,41,863 Publications Unit (Books, Monographs, Information Folders, etc.)

(iv) Updated Stock Register of LSS/LARRDIS periodicals/ publications received from time to time.

(v) Attended to the demands for books/publications, etc from various Branches of Lok Sabha/Rajya Sabha Secretariats, Institutions, Organizations, etc.

(vi) Maintained liaison with concerned Sections of the LARRDIS, Printing Branch, Rota Print, Bindery Section and ‘D’ Branch for timely publication/distribution of all LARRDIS publications.

220

12. REPROGRAPHY SERVICE

(1) FUNCTION

2.57 This Section caters to the urgent official needs of the members of Parliament, Officers and Branches, research scholars and media persons accredited to the Lok Sabha and the Rajya Sabha Galleries, for photocopying and typing important documents.

(2) WORK DONE DURING THE YEAR -2017

2.58 The break-up of the work done in Section during the year was as under:-

(a) No. of pages of photocopies taken 1,69,810 pages (b) Rupees for typing taken 3913/- (c) Amount (in rupees) received in lieu of photocopies and typing 58,730/- Deposited with B & P Branch.

221

13. CHILDREN’S CORNER

Introduction

2.59 Children’s Corner was set up in August 2007 in the Parliament Library Building with the objective of inculcating reading habit amongst children between 8-17 years of age, particularly those of under- privileged/marginalized sections of our society by providing them an easy access to the vast resources of Parliament Library.

2.60 Decorated in a befitting manner, the Children’s Corner has a good collection of books in English and Hindi, and few books in regional languages besides a number of CDs and DVDs pertaining on different subjects. Eleven periodicals/newsletters of children’s interest in Hindi as well as in English are being regularly subscribed for the Children’s Corner. The Children’s Corner also has a well-developed Multimedia Centre equipped with Computers with internet facility. Children are encouraged to make use of the computers as an educational tool to help them in preparing their school projects also. Special events like essay writing competitions, drawing competitions, painting competitions, etc. are organized so that children may showcase their talents and also to encourage them in polishing their skills.

Objectives

(i) To encourage and foster reading habit amongst the children. (ii) To maintain a diverse collection of materials like books, multimedia tools etc. that fulfills the informational and recreational needs of children. (iii) To nurture children’s creativity through activities such as drawing competition, essay writing competition, painting competition etc. (1) Functions

(i) Addition, classification and cataloguing of new books. (ii) Maintenance of the collections of the library. (iii) Issue of membership cards to new members and renewal of membership. (iv) Maintenance of periodicals and newsletters. (v) Organizing of special events like essay writing competitions, drawing competitions, painting competitions, etc. (vi) To guide and help children in preparing their school projects also.

(2) Work done during the year 2017

2.61 The break-up of the work done in the Corner during the year was as under:- (a) Number of books added 20 (b) Number of periodicals/ newspapers subscribed for 11 (162 issue) (c) Number of books classified 20 (d) Number of catalogue cards prepared 20 (e) Number of applications for issue for 71 Entry Pass to new members put up (f) Number of membership passes issued/renewed 326 222

(g) Number of children/visitors/MPs/ VIPs visited 1430 the Children’s Corner.

Programmes Organised:

(1) Prize Distribution Function: The Secretary General, Lok Sabha distributed prizes and certificates to the winners of Essay Writing Competition and Drawing Competition held in 2016 in a Prize Distribution Function held in BPST Main Committee Room, PLB on 01st March 2017.

(2) Tenth Anniversary Function: The Children’s Corner organized an “ On the Spot Essay Writing Competition” of one hour duration on 24th August 2017 in the BPST Main Committee Room, PLB to celebrate the Tenth Anniversary of the Children’s Corner. In total 154 children from three registered NGOs and members of the Corner participated. The programme was concluded with the presentation of token gifts to all the participants.

(3) Children’s Day, 2017: To commemorate the Children’s Day, a Drawing Competition was organized on 21st November 2017 wherein 120 children from three registered NGOs and members of the Corner participated. All the participants were given a token gift.

223

14. ACTS AND BILLS SECTION

(1) FUNCTIONS

2.62 The Section maintains all the Government/Private Members' Bills as introduced and passed in Lok Sabha as well as in Rajya Sabha, Central and State Acts and Reports of Joint Select Committees on various Bills; update and maintain records of Central Acts, Constitution of India, Rules, Regulations and Notifications. Besides this, the Section also maintains holdings of Foreign Acts, State Government Acts and Ordinances as and when received in the Section.

2.63 The Section carries out corrections regularly in five copies of Constitution of India, Government of India (Allocation of Business Rules) 1961 and Central Acts as amended from time to time so as to keep them up-to-date. Copies of all the Central Acts since 1836 are preserved and Reports of the Joint Select Committees (constituted from time to time to review Bills) as presented to the Lok Sabha/ Rajya Sabha (available since 1921) are also maintained.

2.64 In order to procure copies of Central Acts, Bills, Rules, Regulations and Notifications, etc. the Section liaisons with the Ministry of Law & Justice, Legislative Branch – I & Legislative Branch – II of Lok Sabha Secretariat and Bill Office of the Rajya Sabha Secretariat. The Section also liaisons with the concerned State Governments/Legislature Secretariats for procurement of copies of State Acts, Ordinances, etc.

The Section also receives and examines RTI applications pertaining to the Government/Private Members' Bills, Central and State Acts, Reports of Joint Select Committees on various Bills, Rules, Regulations and Notifications, etc.

(2) WORK DONE DURING THE YEAR 2017

2.65 The break-up of the work done in the Section during the year was as under:-

Re-arranged/updated publications (Acts, Bills, Rules, Notifications etc.) in 17600 a) respective stacking shelves. (approx.)

b) Correction/Amendments carried out in : 734 unbound copies of the Central Acts; 769 35 copies of the Government of India (Allocation of Business) Rules, 1961 c) No. of publications issued (including Bills, Acts, Rules, Ordinances and 3003 Notifications) 4354 d) No. of references attended

e) No. of applications under the RTI Act 2005 examined and information supplied to 19 the Information Cell for onward transmission to the applicants. 80 f) No. of binding sets of Acts/Bills prepared

g) No. of letters sent to Ministries/Departments of the Government of India/State 33 Governments for supply of State Acts/Rules/Notifications, etc. 790 h) No. of Catalogue Cards of Acts and Bills prepared

5450 i) No. of copies of Notifications sorted out/arranged in respective folders. 224

1785 j) No. of spare copies of Notifications weeded out k) Necessary data pertaining to Central government Bills, Private Members’ Bills, 476 Central Acts received during the year were fed into the Computer. Downloading of Acts/Rules/Bills from Internet and other web resources like 656 l) manupatra, indlaw, think legal database etc.

673 m) No. of entries made in the Accession Register

56 n) Research Scholars/Law Intern attended for legislative information and research o) No. of reminders sent for return of overdue publications 85 p) Maintained the holdings in the Acts and Bills Section as per the list attached 24 items

225

15. DIGITISATION UNIT

(1) FUNCTION

2.66 The Digitisation Unit in the Parliament Library in collaboration with CDAC officials/staff for scanning purposes/back up of scanned data and with NIC officials for developing of Parliament Digital Library Website, has taken up this job.

(2) WORK DONE DURING THE YEAR 2017

2.67 The break-up of the work done in the Unit during the year was as under:-

S.No. Items of Work Quantum of Work (Entries submitted/verified/Uploaded) 1. Lok Sabha Debates (i) Full Text Lok Sabha Debates entered into DAMG 2331 days full text Software, NIC (Module-II) (ii) Lok Sabha Debate by Member/Title split, extracted 1826 metadata entries and entered into DAMG Software, NIC (Module-I) Migrated Data (iii) (a) Lok Sabha Debates full text Migrated from LSS 933 days full text home page 14th to 16th LS (b) Lok Sabha Debates Debate by Title/Members Migrated from LSS home page 12th partial to 16th 3,19,434 metadata entries LS (iv) English version of 12th and 13th Lok Sabha 445 days of debates scanned debates (445) days were scanned 2 Parliamentary Documents

(i) Parliamentary Documents 2890 Text of Parliamentary Committee Reports 1st to 12th LS entered into DAMG Software, NIC (Module PCR) (ii) Migration of Parliamentary Committees from 13th to 4016 16th LS (iii) Budget speeches Latest of year 2017 updated

(iv) Presidential Addresses Latest of year 2017 updated

3. Historical Document

(i) Provisional Parliament Debates Debates into 22 DAMG (Module Historical Documents)

(ii) Other Historical Documents Being processed

4. Select Publications (i) Books 87 (ii) Information Bulletins 55 (iii) Periodicals 25

S.No. Items of Work Quantum of Work

1. Lok Sabha Debates

(i) Full Text Lok Sabha Debates entered into DAMG 2331 days full text 226

Software, NIC (Module-II)

(ii) Lok Sabha Debate by Member/Title split, extracted 1826 metadata entries and entered into DAMG Software, NIC (Module-I)

Migrated Data

(iii) (a) Lok Sabha Debates full text Migrated from LSS 933 days full text home page 14th to 16th LS

(b) Lok Sabha Debates Debate by Title/Members Migrated from LSS home page 12th partial to 16th LS 3,19,434 metadata entries

(iv) English version of 12th and 13th Lok Sabha 445 days of debates scanned debates (445) days were scanned

2 Parliamentary Documents

(i) Parliamentary Documents 2890

Text of Parliamentary Committee Reports 1st to 12th LS entered into DAMG Software, NIC (Module PCR)

(ii) Migration of Parliamentary Committees from 13th to 4016 16th LS

Budget speeches Latest of year 2017 updated (iii)

Presidential Addresses Latest of year 2017 updated (iv)

3. Historical Document

(i) Provisional Parliament Debates Debates into 22 DAMG (Module Historical Documents)

(ii) Other Historical Documents Being processed

4. Select Publications

(i) Books 87

(ii) Information Bulletins 55

(iii) Periodicals 25

227

Miscellaneous Work

1) Got rebound the hard copies of the Lok Sabha debates from Bindery Section before returning them to Gazettes & Debates Section on continuous basis..

2) Put up notes for entry passes of CDAC personnel, hard disks through CPIC, PSS, PLB, etc after necessary approvals.

3) Training on LIBSYS -7, ACR writing and Noting Drafting were also attended to by staff and officers of Unit.

4) Put up notes for requirement/replacement of 12 computers, printer, scanners and hard drives and acrobat software to the Computer Hardware Unit and software unit as per requirement.

228

16. STAFF LIBRARY

(1) FUNCTIONS

2.68 The functions of the Staff Library are as under:-

(i) Addition, classification and cataloguing of new books.

(ii) Data entry of bibliographic details of newly added books into software.

(iii) Creation of member's profile of newly enrolled members into the software.

(iv) Maintenance of the collections of the library.

(v) Issue of publications to members and return of the same through the software.

(vi) Reminders for the long overdue books.

(vii) Issue of membership cards to new members and ‘No dues Certificates’ to outgoing

members.

(viii) Maintenance of newspapers and periodicals.

(2) WORK DONE DURING THE YEAR 2017

2.69 The break-up of the work done in the Library during the year was as under:-

(1) No. of purchased books added - 103

(2) No. of complimentary books added - 294

(3) No. of books accessioned - 294

(4) No. of books classified and catalogued - 414/397

(5) No. of book cards prepared - 452

(6) No. of book slips/corners/stickers pasted on books - 452/452/922

(7) No. of bibliographic entries fed in the SOUL - 531

(8) No. of catalogue cards corrected - 558

(9) No. of publications issued - 3223

(10) No. of publications received back - 3343

(11) No. of overdue books for which reminders uploaded - 116

(12) No. of new library membership cards issued - 280

(13) No. of `No Dues Certificates’ issued - 149

(14) No. of newspapers entered in the register - 5096

(15) No. of periodicals entered in the register - 617 229

(16) No. of books rectified/shelved - 7500

(17) No. of periodical/newspapers shelved - 6000

(18) No. of queries/references attended - 3507

(19) No. of books withdrawn from holdings - 415

(20) No. of entries of Weeded Out books made in the Accession Registers- 100

(21) No. of Catalogue Cards Interpolated - 1079

(22) No. of suggestions forwarded to Acquisition Section - 17 for purchase of books

(23) No. of Membership details fed in SOUL Software - 118

(24) No. of books sent for binding - 50

(25) No. of periodicals fed in SOUL Software - 599 230

LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE

The personnel strength of the various Branches/Sections/Committees of LARRDI Service

SL. Name of Branch RO/E RA Jr./ EA Steno/Jr./ Jr./Sr. Xerox/ Chamber Total No. O Sr. & Sr. Clerk Lib Reprogr Attdt./Attdt. Lib. Sr. Attdt. apher Astt EA Oper. . Research Related Sections/Wings (i) Parliamentary - - - - 1 - 1 2 Affairs Wing (ii) Political Affairs 1 1 2 - 1 5 Wing (iii) Legal and - - 1 - 2 - 1 4 Constitutional Affairs Wing (iv) Economic and - - - - 2 - 1 3 Financial Affairs Wing (v) Journal of - - 1 - 1 - 1 3 Parliamentary Information Section (vi) Social Affairs 1 1 1 3 Wing (vii) Practice and - - - - 2 - 1 3 Procedure Unit (viii) Educational and - - - - 1 - - 1 Scientific Affairs Wing (ix) Who's and Who - 1 1 - 1 - 1 4 Cell and AD-hoc Publications 2. Parliamentary 1 - 1 - 2 - 3 7 Museum and Archives 3. Bureau of 1 3 1 1 4 - - 4 14 Parliamentary Studies and Training Library, Reference and Documentation 1. Acquisition 2 - 2 - 2 - 2 8 Section 2. Administration - 1 1 - - 1 - 3 and Preservation Section 3. Audio-Visual and 1 2 1 1 1 6 Telecasting Unit 4. Documentation 2 - 1 - 2 - - 5 Section 5. Members' 4 1 3 - 2 1 2 13 Reference Service 6. Gazettes and - 1 - - - 1 1 3 Debates Section 7. Microfilming Unit 1 1 8. Circulation 2 2 4 - - 2 4 14 Counter 231

9. Press Clipping 2 2 6 1 2 2 15 Section 10. Processing 2 1 2 - 2 - 1 8 Section 11. Publications Unit - - 1 - - - 2 3 12. Reprography - - - 1 1 - 3 2 7 Service 13. Children's Corner - - 1 - - - - - 1 14. Acts and Bills - 1 - - - 1 - - 2 Section 15. Digitization Unit 1 2 5 - 1 1 - - 10 16. Staff Library 1 1 - - 1 1 - - 4 Total 19 20 33 2 30 10 6 32 152

232

PART-III

VERBATIM REPORTING SERVICE

REPORTERS BRANCH

(1) FUNCTIONS

3.1 Verbatim Reporting Service is responsible for preparing and issuing verbatim records of the proceedings of Lok Sabha and Parliamentary Committees, meetings/Conferences of All India Presiding Officers, Commonwealth Parliamentary Association, South Asian Speakers’ Summit held in Indore on 18th and 19th February 2017 and also the proceedings of the special sitting that commemorated the 75th Anniversary of the Quit India Movement. It is also assigned the task of reporting verbatim Conferences, Lectures, Seminars/Talks organized under the auspices of the Indian Parliamentary Group, Speaker’s Research Initiative and the Bureau of Parliamentary Studies and Training. It is coordinating with the Lok Sabha TV Channel for expunging portions that are to be deleted from the video recorded proceedings of the House. It coordinates with the Sound Unit of CPWD for preservation of digitally recorded audio CDs containing important/historic record of proceedings. It also conducts Shorthand and Typewriting training classes for the staff as and when required, under the auspices of BPST.

(2) WORK DONE DURING THE YEAR 2017 3.2 The break-up of the work done in the Branch during the year was as under:-

REPORTING VERBATIM OF LOK SABHA PROCEEDINGS: There were, in all, 61 days’ sittings of Lok Sabha during the year under report. The proceedings reported verbatim totaled 316 hours 73 minutes (English 146 hours 46 minutes and Hindi 164 hours 53 minutes). The time taken for preparing the proceedings was approximately 5609.7 man-hours.

SPEECHES, STATEMENTS, MATTERS UNDER RULE 377, ETC., AS LAID ON THE TABLE (IN PAGES): There were, in all, 2,327 pages (1636 pages in Budget Session of 2017; 359 pages in Monsoon Session, and 332 pages in Winter Session), that include Matters under Rule 377, Submissions, Statements by Ministers, Speeches of hon. Members on various discussions, etc., which were laid on the Table of the House for incorporating them in the Lok Sabha Proceedings during the year under report.

SPEECHES IN REGIONAL LANGUAGES: English translations of 55 speeches (28 in the Budget Session of 2017; 13 speeches in Monsoon Session, and 14 speeches in Winter Session) in regional languages totaling 05 hours and 34 minutes were incorporated in the Lok Sabha debates with the assistance of the Interpreters’ Branch.

REPORTING VERBATIM OF LOK SABHA PROCEEDINGS: There were, in all, 61 days’ sittings of Lok Sabha during the year under report. The proceedings reported verbatim totalled 316 hours 73 minutes (English 146 hours 46 minutes and Hindi 164 hours 53 minutes). The time taken for preparing the proceedings was approximately 5609.7 man-hours. 233

SUPPLY OF PERSIAN SCRIPT: Persian script, in addition to Devanagari script was supplied to those Members who spoke in Urdu and desired to have copies of their speeches in the Persian script.

LANGUAGE-WISE PERCENTAGE OF HOUSE PROCEEDINGS: The language-wise percentage of House Proceedings in English, Hindi and Regional languages was as under: English : 46.27 Hindi : 51.98 Regional Languages : 01.75

EXPUNCTIONS/NON-RECORDING OF PROCEEDINGS: There were 382 occasions during the year when the Chair ordered expunction or non-recording of words or expressions from the House proceedings.

REPORTING VERBATIM OF PARLIAMENTARY COMMITTEES / CONFERENCES / SEMINARS / BPST LECTURES, ETC: During the year under report, verbatim records of proceedings of Parliamentary Committees and Conferences / Seminars / Lectures / Talks etc., organized by the Bureau of Parliamentary Studies and Training, Speaker’s Research Initiative, IPG, South Asian Speakers’ Summit held in Indore on 18th and 19th February 2017 and also the proceedings of the special sitting that commemorated the 75th Anniversary of the Quit India Movement were prepared for a total duration of 826 hours, totaling 216 committee days, out of which 429 hours were in English and 397 hours were in Hindi and four minutes were in regional language (Marathi).

The total time taken for preparing the Committee proceedings verbatim was approximately 14868 man- hours.

TOTAL VOLUME OF REPORTING WORK DURING THE YEAR:

Reporting Work Total Volume Volume in Regional Hrs. Mts. English Hindi Hrs. Mts. Hrs. Mts. Hrs. Mts. House 316 - 73 146 - 46 164 - 53 05 - 34 Committee 826 - 00 429 - 00 397 - 00 00 - 00 Total 1142 - 73 575 - 46 561 - 53 05 - 34 50.36% 49.15% 0.49%

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SUPPLY OF COPIES OF MINISTERS’ SPEECHES TO PIB/PRESS: Copies of speeches made by Ministers/Members or Special Mentions made by Members were supplied to the Press/PIB, HS Office, Ministers’ Offices and PMO on request. The Press Correspondents were also given facilities to check portions of proceedings, whenever the need arose.

STATUS OF COMPUTERISATION: During the year under report, the Branch had faced very severe problems with its outdated computers of P4 model that had Windows XP as the operating system. Our Director (R), Shri K. Srinivasan, has initiated necessary action by taking up the matter with the competent authorities and the Reporters’ Branch is likely to get the latest operating system with a new software some time during the beginning of next year (2018). The reason for delay in acquiring the new software much earlier is attributable to the complex nature of roster making in the electronic format, apart from addressing some technical glitches that were pointed out to the developers. We are quite confident that we will have the new system very soon. (3) PERSONNEL STRENGTH OF THE SERVICE (i) Officers Name of the Post Sanctioned Strength Staff in Position Posts lying vacant Director (R) 02 02 00 Addl. Director (R) 05 03 02 English Hindi Jt. Director (R) 26 19 05 02 Parly. Reporters Grade-I 21 09 00 12 Parly. Reporters Grade-II 14 06 00 08 (ii) Ministerial/Clerical Staff Name of the Post Sanctioned Strength Staff in Position Posts lying vacant Sr. P.A. 02 1 + 1 P.A -- Exe. Assistant (Urdu) 01 01 -- Sr. Clerk 01 02 +1 Jr. Clerk 01 -- -- Attendants *5 5+1^ --

*Including one posted with Director (R) ^One Director (R) has been given a Sessional Attendant.

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PART-IV

SIMULTANEOUS INTERPRETATION SERVICE

INTERPRETERS BRANCH

(1) FUNCTIONS

4.1 The functions of the Interpretation Service are:-

(i) Simultaneous Interpretation: Simultaneous Interpretation Service (SIS) provides simultaneous interpretation from English to Hindi & vice versa and from Regional languages to English and Hindi of the proceedings of Lok Sabha / Standing Committees / other Parliamentary Committees / Meetings with Foreign Parliamentary Delegations / BPST lectures / SRI Programmes / Conferences / Seminars / Consultative Committee meetings etc. This Service is a Constitutional and Procedural (Read Art.120 with Direction 115B of the Directions by the Speaker, Lok Sabha) requirement for running the House of the People. 2. Translation: Besides translation of the regional language speeches delivered and interpreted in the House all the matters in regional languages pertaining to HS Office, HDS Office, Table Office, LB-I, LB-II, various Committees and Branches are translated into English by the concerned interpreters. 3. Publication: The publications of the Service are namely (i) Dictionary of Constitutional and Parliamentary Terms, (ii) Glossary of Idioms (English-Hindi), (iii) Glossary of Idioms and Proverbs (Urdu-English), (iv) Booklet on Simultaneous Interpretation Service and (v) Muhavara Lokokti Kosh (Hindi- English). 4. Recruitment & Training: Senior officers of the Service are actively involved in the recruitment process of new interpreters and after their appointment the new recruits are provided intensive training at least for six months before they are put on duty in the House and the Committees. 5 Transliteration: The Service also provides transliteration service to the Parliament Library. A large number of books in regional languages are selected by the concerned interpreters and their titles are transliterated into English.

(2) Work done during the year 2017

4.2 The break-up of the work done in the Branch during the year was as under:-

Interpretation Work

(i) Interpretation of the proceedings of the House. -- 314 hrs. 20 mts. (61 sittings) (ii) Regional language speeches delivered and interpreted in the House.

(a) Number of speeches -- 59

(b) Total duration -- 352 mts. (Waiting Time for speeches 94 hrs. 45 mts)

(iii) Interpretation of the proceedings of the Departmentally Related Standing Committees / Other Parliamentary Committees / Ad hoc Committees / JPCs etc.

(a) Number of sittings -- 581 (b) Duration of sittings -- 939 hrs.

(iv) Interpretation in meetings presided over by the Hon’ble Speaker. -- 9 236

(v) Interpretation duty in CPA Conference at Dhaka. -- 1

(vi) Interpretation in the conferences presided over by the PM -- 6

(vii) Interpretation in Consultative Committee sittings. -- 70

Translation Work

Translation of “377 Notices”/ Petitions / Documents / Articles / Representations / Newspaper reports in Regional languages into English ---- Translated 46 pages.

Publication work

Despite having limited space for keeping books (our publications) due to termite problem we propose to reprint one of our publications namely “Muhavara Lokokti Kosh (Hindi-English)” which is still in great demand.

Transliteration work

Approximately 100 regional language books were selected and their titles transliterated into English for the Parliament Library.

Miscellaneous Work

Officers of this Service had been engaged in recruitment duties from time to time.

Training and Interactive Programme During Inter-Session

(i) Training-cum-practice (interpretation) sessions were held in Room No.62, Parliament House, whenever it was made available to us.

(ii) Interactive sessions and general discussions are an integral part of Training and Practice Programme. Such programmes were held during the Inter-Session to keep Interpreters abreast of day-to-day happenings within and outside the country. These sessions were organized to impart training and practice in the art of speech-making which is an indispensable part of the art of interpretation. All Interpreters took part in these discussions and shared with others their understanding of specific issues. In addition to discussion on issues of topical interest, specific rulings, procedure and directions by the Speaker were also discussed to further enhance the awareness level of Interpreters.

(iii) Weekly Group Discussions on current affairs and important issues were held on Fridays in Room No. 148, Parliament House.

(3) PERSONNEL STRENGTH OF THE INTERPRETATION SERVICE

NAME OF POST ACTUAL STRENGTH (as on 31.12.17) Director (Interpretation) 2 Addl. Director (Interpretation) 3 Joint Director (Interpretation) 7 Parliamentary Interpreter Gr.-I 13*(+1) Parliamentary Interpreter Gr.-II 7 TOTAL 32

237 n.b.*( +1) Shri Shiv Prasad, Parliamentary Interpreter Gr.-I is on deputation.

Branch Staff - 1 Sr. Clerk and 2 Attdts. Personal staff of Director(I) [Smt. Suman Arora] - 1 PA and 1 Attdt. Personal staff of Director(I) Personal staff of Director(I) [Sh. Chander Mohan] - 1 Sr. PA and 1 Attdt. Personal staff of Addl. Director(I) [Sh. R.K. Yadav] - No PA and No Attdt.

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PART-V

EDITORIAL AND TRANSLATION SERVICE

1. EDITORIAL BRANCH

1. FUNCTIONS

5.1 Editorial Branch is mainly responsible for preparation, editing, compilation and uploading of Original Version of Lok Sabha Debates. It is an authentic and authoritative record of the proceedings of the House. Duly edited electronic copy of the Debates (Original Version) is also prepared with the help of verbatim proceedings received through e-mail from Reporters’ Branch for uploading on to Lok Sabha Website. In compliance with the directions to make the Secretariat a paperless office, printing of Original Version of debates has been discontinued from the Sixteenth Lok Sabha and therefore, manuscript of edited Debates (Computerised Copy) is placed in the Library for records and reference.

Hindi/English Versions of Lok Sabha Debates are prepared on the lines of the Original Version.

5.2 In addition to the above, the Branch also deals with the following items of work: -

(i) Requests relating to grant of permission for reproduction of material/excerpts from Lok Sabha Debates and other publications of the Secretariat under Copyright Act, 1957;

(ii) Cases relating to use/misuse of name and picture of Parliament (Sansad) under Emblems & Names (Prevention of Improper Use) Act, 1950;

(iii) Supply of Debates and other matters under Right to Information Act, 2005;

(iv) Compilation, publication and supply of Annual and Quinquennial issues of Unparliamentary Expressions;

(v) Preparation and publication of edited proceedings of national and international conferences;

(vi) Reprinting of C.A. Debates (Hindi and English Versions) and maintenance of stock thereof;

(vii) Preparation, circulation and updating of alphabetical list of members of Lok Sabha and Council of Ministers;

(viii) Cases of policy relating to supply of Debates to private and public institutions, libraries etc.;

(2) WORKS DONE DURING THE YEAR 2017

5.3 The break-up of the work done in the Branch during the year was as under:-

(i) Debates (Original Version)

8 Debates of Tenth Session of the 16th Lok Sabha (16.11.2016 to 16.12.2016) comprising 5700 pages; 29 debates of Eleventh Session of 16th Lok Sabha (31.01.2017 to 12.04.2017) comprising 24177 pages; and 19 debates of Twelfth Session of 16th Lok Sabha (17.07.2017 to 11.08.2017) comprising 14713 pages were edited, scrutinized and finalized. In all, 56 Debates of Original Version comprising 44597 pages were edited and finalized.

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(ii) Corrections in speeches by Members: -

Corrections received in 480 speeches of Members / Ministers were examined, scrutinized and their admissibility decided in each case by the concerned Assistant Editor / Editor to whom the Debate was allotted for editing and finalization. In some cases, Reporters’ Branch was consulted and in certain cases, they were requested to verify corrections/additions/deletions from tape record/reporter’s notes. Orders were also obtained from competent authorities in cases of disallowance of corrections as per prescribed guidelines and well-established conventions and practices.

(iii) Uploading of Debates on Lok Sabha Website

Total 56 Debates (original version) were edited on computers and uploaded on the Lok Sabha website. These were also transmitted online to Computer Management Branch (Software Unit). Around 28097 pages (i.e. 44597 pages minus Part-I which is not incorporated on uploaded version) were checked and all corrections tallied with the manually prepared Original Version of Debates.

(iv) Comparison of typed speeches laid on the Table

1580 pages of typed speeches, which were laid on the Table of the House, were compared for inclusion in the electronic version of Debates.

(v) Updating of Alphabetical List of MPs of 16th Lok Sabha and List of Council of Ministers

Alphabetical lists of Members of 16th Lok Sabha and Council of Ministers (bilingual- Hindi and English) were updated before each session and circulated to concerned Branches online. These lists are treated authentic by the Reporters Branch, Question Branches, Committee Branches and Translation Branches, as these are of immense reference value.

(vi) Copyright in Debates and Supply of Debates

5 cases under the Copyright Act for permission to reproduce extracts from Lok Sabha Debates/publications were handled in the Branch during the year. Most of these cases were legal and technical in nature and required deep understanding of the Acts, Rules and Guidelines.

A Para detailing the procedure regarding Copyright in Lok Sabha Debates is issued in Bulletin Part –II for the information of Members of Parliament during session period.

(vii) Names and Emblems Cases:

3 cases under the Emblems and Names (Prevention of Improper Use) Act, 1950 were handled in the Branch during the year. These were dealt with as per past precedents and established procedures laid down for the purpose.

(viii) Information under Right to Information Act

3 cases under RTI were disposed of during the year 2017.

(ix) Unparliamentary Expressions

This Branch brings out Annual and Quinquennial issues of Unparliamentary Expressions. The Annual Issue is published for departmental use only, whereas Quinquennial Issue is got printed, distributed and sold. In 2010, 400 copies of Quinquennial Issues of Unparliamentary Expressions were got printed. So far 219 copies have been distributed and sold and the available stock at the end of 2017 is 181 copies.

(x) Constituent Assembly Debates (Hindi and English Versions)

1500 sets of English version of Debates and 500 sets of Hindi version of Debates were got reprinted in 2015-2016 respectively. Out of them, 251 sets of English version and 76 sets of Hindi version have been supplied to Sales and Records Branch for sale purpose during 2017. 240

(xi) Assistance lent to other Branches of E&T Service

The Branch also lent its support to other Branches of E&T Service in disposing of urgent and time-bound items of work, such as preparation of synopsis of speeches (150 pages); translation and revision of notices of OIH questions (656 questions), Articles on 70 years of independence (103 pages) and SRI speeches (10 pages). Thus, all the above items of work containing about 1274 pages were handled by the Branch.

(xii) Typing Work & Miscellaneous Works

Typing Work: -

(a) Corrections in 28097 Pages (44597 pages minus Part-I) of the edited copies of 56 Debates were fed on Computers before releasing on the Lok Sabha Website.

(b) Typing of Hindi Debates Contents pages (250 pages), Synopsis of speeches (505 pages), Laid speeches in the debates (1600 pages), Articles and SRI speeches (113 pages) Unparliamentary Expressions (482 entries) and Branch notes & drafts, etc. (413 pages) - Total 3363 pages.

Miscellaneous Work: -

Maintenance of File Register, Debates Register, Corrections Register, Furniture Register, Computer Hardware Register, Procurement of Branch Stationery, Library record, etc.

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2. SYNOPSIS BRANCH

(1) FUNCTIONS

5.4 Synopsis Branch is entrusted with the responsibility of preparing English and Hindi versions of Synopsis of Lok Sabha debates covering proceedings other than items listed in para 4.2 in Chapter 4 of the ‘Procedure and Practice’ of the Branch. 5.5 Synopsis of Debates of Lok Sabha both in English and Hindi versions, is prepared on the day of holding the Debate itself and printed overnight for circulation to the Members of Lok Sabha, officers and Branches of Lok Sabha Secretariat the following morning alongwith other Parliamentary Papers. The Branch also issues supplements to the Synopsis, if any, for the uncovered portion of proceedings on the following day.

5.6 At the end of each session, classified contents of sessional volume of Synopsis are prepared and printed. Bound sets are supplied to the Parliament Library, Sales Branch and one copy is kept in the Branch record.

The Branch is also responsible for putting the daily synopsis (English version) on the website of Lok Sabha Secretariat. The Hindi version is put on the website the next day by Hindi Information Unit of the Service.

(2) WORK DONE DURING THE YEAR 2017

5.8 The break-up of the work done in Branch during the year was as under:-

During the year 2017, Hindi and English versions of Synopsis of 11th, 12th and 13th sessions of 16th Lok Sabha were brought out by the Branch, which comprised of 114 main and 68 supplementary issues. A total of 6471 pages were prepared after going through 24,459 pages of debates and scrutiny of 1967 printed pages of both English and Hindi versions of Synopsis was done.

During all of the above sessions, a large number of speeches were laid on the table of the House which formed part of the proceedings and covered in the supplements of synopsis.

(i) Issue of Corrigenda and preparation of Classified Contents

Classified contents in alphabetical order and detailed corrigenda to the Synopsis for the purpose of Sessional volumes of bilingual versions of Synopsis comprising of 102 pages were also prepared and printed.

(ii) Miscellaneous Work

During the inter-session period, "Practical Training cum Workshop on Synopsis Writing" was organized from 12th to 16th June, 2017 in the Branch for officers from various branches of E&T Service of Lok Sabha Secretariat to develop the professional skill in the mechanics of synopsis writing. In all, 10 Assistant Editors, Translators and Hindi Assistants of various Branches of E&T Service participated in this workshop. The Branch has also prepared a booklet named: 'Forms and Formulae of Synopsis Branch' to standardize forms and formulae of various items of work to be covered in the Synopsis and more importantly to serve as a ready reckoner for preparation of Synopsis. The Branch has also brought out 242 booklet named "From the Speaker's Chair" which includes important Rulings, Observation, Comments, References, etc. by the Chair. Both the Booklets are under submission of higher authorities. The Branch also extended a helping hand to other sister Branches of Editorial and Translation Service in expeditious disposal of their items of works. The branch also carried out translation and revision of articles received from Speaker's Research Initiative (SRI).

The total quantum of additional items of work other than Synopsis comprised of 465 OIH questions, 827 pages of other miscellaneous items of work for translation and revision received from other sister branches of E&T Service. During the period the Branch has carried out marking in 14 Debates for preparation of Indices to Debates.

(iii) Typing Work:

During the year, typing work done in the Branch includes 10014 numbers of pages of Synopsis, Debates etc (Annexure-I). During the inter-session period, English and Hindi typists assisted other sister branches in disposal of the work relating to typing of Debates (English), Committee Reports, articles received from Publication and Rajbhasha branches, etc. Occasionally, the typists were also temporarily deputed to other branches like Editorial Branch and Rajbhasha for urgent typing work during inter-session period.

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3. DEBATES (HINDI) BRANCH

(1) FUNCTIONS

5.9 Debates (Hindi) Branch is mainly responsible for preparing Hindi version of the Lok Sabha Debates containing daily proceedings which originally take place in English. The Debates consist of two parts. Part-I consists of oral and written answers to questions and Part-II consists of proceedings of the House other than questions and answers. Set preparation of Part-I is carried out manually by doing corrections made in the Original version of the Debates, provided by the Editorial Branch. Corrected copy of Part –II is provided online by the Editorial Branch. Then translation, revision, typing and comparison of contents of the Debates is undertaken by the Branch. After that the Debates are compiled and finalized by the Assistant Editors/Editors with the assistance of Hindi Assistants/Translators. While finalizing the Debates, care is taken to ensure that Debate is accurate from physical and procedural point of view. Finalized portions of the Debates are scrutinized at the level of Assistant Editors/Editors and are submitted to Joint Director, Addl. Director and Director for final approval and thereafter the manuscript is sent for printing. The proof of the Debates received from the printer is scrutinized and after scrutiny the proof is sent back to Printer for final printing of the Debates. Printed copies of the Debates are gone through again for issuing corrigenda, if any and then Release Orders for distribution of the Debates are issued.

5.10 Debates (Hindi) Branch is mainly responsible for translation, revision/vetting and preparation of final manuscripts for publication of Hindi Version of Debates of Lok Sabha containing original proceedings in Hindi and Hindi translation of proceedings in English or any other regional languages. The Branch also scrutinizes proofs and printed Debates (Hindi Version) and issues corrigenda, if required and gets them pasted in respective Debates before their release.

(2) WORK DONE DURING THE YEAR 2017

5.11 The Break-up of the work done during the year is as under:-

(i) Translation and revision of Lok Sabha Debates (Hindi Version)

During the year 2017, 54 Lok Sabha Debates comprising of 16780 pages were processed, translated from English into Hindi and revised. This includes 01 debate of second session, 22 debates of third session and 31 debates of fourth session of 16 th Lok Sabha.

(ii) Editing of Lok Sabha Debates

6800 pages of 8 sets of Debates (Part-I & Part-II) of Lok Sabha (Hindi Version) pertaining to third and fourth Sessions of 16th Lok Sabha were edited.

(iii) Finalisation of Debates for Printing Manuscripts of 20 Lok Sabha Debates of 15th and 16th Lok Sabha (Hindi Version) were finalised and sent to press for printing.

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(iv) Scrutiny of Proofs of Lok Sabha Debates

29375 Columns of proofs of 33 Debates of 13th, 14th and 15th Session of 15th Lok Sabha and 1st and 2nd session of 16th Lok Sabha were checked and scrutinised.

(v) Preparation of Contents of Lok Sabha Debates Contents of 25 Debates were prepared and checked.

(vi) Scrutiny of Printed Debates and Release thereof for circulation 40 printed Lok Sabha Debates (Hindi Version) pertaining to 13th, 14th and 15th Sessions of 15th Lok Sabha and 1st and 2nd sessions of 16th Lok Sabha were scrutinised, corrigenda thereof issued and released for circulation.

(vii) Miscellaneous Work

1772 Notices of OIH questions, 307 pages of Committee Reports, 45 pages of work, received from Publication Branch, were translated and duly revised.

(viii) Typing work

In spite of repeated requests ( both verbal and written) no typist was posted in the branch. For typing work, the branch is dependent upon other sister branches.

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4. DEBATES (ENGLISH) BRANCH

(1) FUNCTIONS

5.12 The Branch came into existence in January 1985. The Branch is mainly responsible for preparing English Version of the Lok Sabha Debates containing original proceedings which take place in Hindi or any other language. The Debates consist of two parts. Part-I consists of oral and written answers to Parliament Questions and Part-II contains proceedings of the House other than questions and answers. Set preparation of Part-I is carried out manually by copying corrections made in the Original version of the Debates provided by the Editorial Branch. Corrected copy of Part-II is provided online by the Editorial Branch. Thereafter, translation, revision, typing and comparison of typed portions of the Debates are undertaken by the Branch. After that the Debates are compiled and finalized by the Assistant Editor/Editor with the assistance of Hindi Assistant/Translator. While finalizing the Debates, care is taken to ensure that Debate is accurate from procedural and translation point of view. Finalized portions of the debates are scrutinized at the level of Assistant Editor/Editor and are submitted to Joint Director, Additional Director and Director for approval. After obtaining the approval of Director the manuscript is sent for printing. The proof of the Debate received from printer is scrutinized in the Branch. Printed copies of the Debates are scrutinized for issuing corrigenda if any, and then Release orders for distribution of the Debates are issued. Debates are also available to general public on sale. The debate is exchanged under mutual exchange programme with about 13 countries of the world. It is always in high demand by research scholars.

(2) WORK DONE DURING THE YEAR 2017 5.13 The Break-up of the work done during the year is as under:-

(a) Lok Sabha Debates (English Version)

(i) Editing, Translation, Revision and Comparison

During the year 2017, 38 Debates of 13th, 14th and 15th Sessions of 15th Lok Sabha and 1st and 2nd Sessions of 16th Lok Sabha consisting of a total of 1030 pages were translated from Hindi into English in Branch with the assistance of Consultants who assisted the Branch till May 2017. 34 Debates consisting of a total of 29,519 pages of manuscript were processed, revised and compared in the Branch.

(ii) Finalisation of Debates for printing

Manuscripts of 34 Debates consisting of 29,519 pages were finalized and 25 debates were sent to press for printing.

(iii) Scrutiny of proofs of Debates 24,997 columns of 32 proofs of Debates of 10th, 12th and 13th Sessions of 15th Lok Sabha were checked and scrutinized.

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(iv) Release of Debates for circulation

25 Printed Debates pertaining to 10th, 12th and 13th Sessions of 15th Lok Sabha were scrutinized and released for circulation.

(b) Other items of work (i) 3731 Notices of OIH questions were translated into English and revised. (ii) Synopsis of 76 speeches (316 pages) were prepared and typed. (iii) Other miscellaneous items of work consisting of 166 pages received from other Branches were translated/ revised/ scrutinized.

A total of 3,024 pages of Debates and other items of work were typed and compared in the Branch during the year 2017. The assistance of the typists was also taken for editing the Question Sets and in finalisation of the Debates

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5. TRANSLATION (INDEX) BRANCH

(1) FUNCTIONS

5.14 The main function of this Branch is to prepare indices to all the three versions of debates brought out by the Editorial and Translation Service namely Original Version of Debates, English Version of Debates and Hindi Version of Debates with a view to facilitate reference and easy access to the official records of the Business of the House. These indices are printed Session-wise. The Debates are alphabetically indexed in accordance with the various items of business dealt with in the House. Index entries are also made in the names of the members participating in the debate, including ministers replying on behalf of the Government. Preparation of Indices involves many stages including marking of keywords, revision thereof, typing of marked keywords, checking of checklists of Debates, carrying out corrections in each Checklists preparing Sessional Volume by arranging entries alphabetically only subject-wise (Hindi) and also Member-wise (English), checking of Sessional Volume of index and carrying out corrections. Thereafter, MSS is prepared and Additional Director/Joint Director gives at least two reading for thorough revision for making it an error-free publication. Joint Secretary/Director/Additional Director approves the manuscripts of indices. Thereafter indices are sent to Printing Branch for printing. The proof of the same is checked and queries are resolved. Printed copies of indices are gone through for corrigenda and then Release Order is issued. It is also available for sale to general public. The work relating to indices to debates is carried out on computers with the help of software developed by NIC.

5.15 From the year 2011, the Branch also started the publication of Index of Original version of Debates. This index is being prepared in pursuance of orders of the Secretary General to publish Original Version of Debates along with its indices from 13th session of 14th Lok Sabha. Editorial Branch of Editorial and Translation Service brings out the Original version of Debates.

5.16 During the year 2015, new web based software for preparing Hindi Indices was developed as the Rota Print Section conveyed its inability to print indices prepared on older version software. During the year 2017, this Branch sent 4 Indices (02 Hindi and 02 English) for printing in addition to carrying out work received from other Branches of Editorial and Translation Service.

(2) Work executed by the Branch during the year 2017 5.17 The break-up of the work done in the Branch during the year was as under:- (I) Work relating to Index to English Version of Debates and Original Version of Debates

(i) 02 Indices pertaining to 5th Session of 15th Lok Sabha and 4th Session of 10th Lok Sabha were sent for printing.

(ii) Checking of proof of 02 Indices pertaining to 5th Session of 15th Lok Sabha and 4th Session of 10th Lok Sabha were sent for printing.

(iii) Release order of printed Index of 4th Session of 10th Lok Sabha issued.

(iv) Marking of Keywords in 58 Debates pertaining to 8th, 9th and 10th Sessions of 15th Lok Sabha.

(v) Revision of keywords marked in 61 Debates pertaining to 8th, 9th and 10th Sessions of 15th Lok Sabha. 248

(vi) Checking of checklist of 60 Debates pertaining to 8th, 9th and 10th Sessions of 15th Lok Sabha.

(II) Work relating to Index to Hindi Version of Debates (i) 02 manuscripts pertaining to 11th and 12th sessions of 15th lok Sabha were sent for printing.

(ii) Checking of Proof of 02 Index pertaining to 9th and 10th sessions of 15th Lok Sabha

(iii) Release Orders of printed Indices 9th and 10th sessions of 15th Lok Sabha was issued.

(iv) Revision of 03 sessional Volumes of Indexes to Debates pertaining to 11th, 12th and 13th sessions of 15h Lok Sabha comprising of 71 Debates.

(v) Checking of 03 sessional Volumes of Indexes to Debates pertaining to 11th, 12th and 13th sessions of 15h Lok Sabha comprising of 71 Debates.

(vi) Marking of keywords in 76 Debates pertaining to 13th, 14th and 15th sessions of 15th Lok Sabha.

(vii) Revision of keywords in 69 Debates pertaining to 12th, 13th and 14th sessions of 15th Lok Sabha

(vii) Checking of Checklists of 54 debates pertaining to 12th and 13th sessions of 15th Lok Sabha

(iii) Assistance rendered to other Branches a) Preparation of Synopsis 225 Speeches (approx 900 pages).

b) Translation and Revision and Typing of 90 pages of Committee work.

c) Translation and Revision of 850 OIH Notices.

(iv) Typing work

(a) Typing Work of Index of English version of Debates (i) Typing of index entries (Aprox.18000 entries) of 46 Debates (Aprox.1200 pages) pertaining to 6th, 7th, 8th and 9th sessions of 15th Lok Sabha.

(ii) Carried out Corrections in 56 Checklists of Debates (approx.14000 pages) pertaining to 6th, 7th, 8th and 9th sessions of 15th Lok Sabha.

(iii) Assistance rendered to other branches of the service & other miscellaneous work: Synopsis-290 speeches (approx 900 pages) and various other works etc 1257 pages.

(b) Typing Work of Index of Hindi version of Debates 1. Feeding of Index entries (23320 Entries) of 76 Debates pertaining to 12th, 13th and 14th sessions of 15th Lok Sabha

2. Corrections were carried out in the Checklists of 52 Debates pertaining to 12th and 13th sessions of 15th Lok Sabha

3. Total 2600 entries of 76 debates were modified for preparing MSS to 11th, 12th and 13th sessions of 15th Lok Sabha 249

4. Corrections were carried out in the 03 Sessional Volumes and 03 Manuscripts of Indices to Debates pertaining to 11th, 12th and 13th sessions of 15th Lok Sabha.

5. Typing of more than 1000 pages of the various Branches of E&T service.

250

COMMITTEE WING

6. TRANSLATION (C-I) BRANCH

(1) FUNCTIONS

5.18 This Branch has been entrusted with the translation work of Reports, Notices of Sittings, Notifications, Agenda Papers, Lists of Points, Tour Programmes, Questionnaires, Background Materials, Study Tour Notes, Minutes of Sittings, Representations, Proceedings of sittings, Examination of Bills, Memoranda and Press Releases, etc. of the following 12 Parliamentary Committee, Standing Committees/Joint Committees & two forums.

(i) Public Accounts Committee (ii) Committee on Privilege (iii) Ethics Committee (iv) Committee on Violation of Protocol Norms and Contemptuous Behaviour of Government Officers with Members of Lok Sabha (v) Committee on Papers Laid on Table (vi) Standing Committee on Petroleum and Natural Gas (vii) Standing Committee on Coal and Steel. (viii) Standing Committee on Water Resources (ix) Joint Committee on Installation of Statues/Portraits of National Leaders and Parliamentarians in Parliament House Complex (x) Joint Committee on Maintenance of Heritage Character and Development of Parliament House Complex (xi) Jt. Committee on Citizenship (Amendment) Bill, 2016 (xii) Jt. Committee on the Financial Resolution & Deposit Insurance Bill, 2017 (xiii) Parliamentary Forum on Global Warming (xiv) Parliamentary Forum on water conservation & management

(2) WORK DONE DURING THE YEAR 2017 5.19 Following items of work were attended to in the Branch during the year 2017:-

(i) Job Elements

S.No Particulars No. of pages Translated (i) Work Pertaining to Committees 1. Reports of various Committees 5873 2. Miscellaneous work 4250 Sub –Total (i) 10,123 10123 (ii) Help rendered to other Branches Debates (English) 41 1. OIH Questions 504 251

Debates (Hindi) 389 Sub –Total (ii) 934 Total [Sub –Total (i)+(ii)]: 11,057 (iii) Other miscellaneous work 1. Comparison work (Quantified in terms 3531* of 10594 typed pages) 2. Scrutiny of proof of 64 Reports 2153** comprising of 6460 pages 3. Corrigenda of 2 Reports comprising 27* of 82 printed pages Sub –Total (iii) 5711 Grand Total [Sub –Total 16768 (i)+(ii)+(iii)]: ------*computed in terms of 1/3 actual no. of pages. ** computed in terms of 1/3 actual no. of pages.

(ii) Typing and Comparison Work

A total of 10472 pages were typed and compared during the year-2017.

252

7. TRANSLATION (C-II) BRANCH

(1) FUNCTIONS

5.20 This Branch has been entrusted with translation work (English to Hindi & vice-versa ) of Draft Reports, Action Taken Reports, Notices of Sittings, Agenda Notes, Lists of Points, Tour Programmes, Study and Tour Reports, Minutes of Sittings, Petitions, Representations, Memoranda, Press Communiques, Letters, Notifications, Formulae, Brochures, Publications, Welcome & Concluding Speeches of Chairpersons etc. of the following Ten Parliamentary Committees and two Parliamentary Forms:- (i) Committee on Social Justice and Empowerment

(ii) Committee on Labour

(iii) Committee on Information Technology

(iv) Committee on Petitions

(v) Committee on Private Members Bills and Resolutions

(vi) Committee on Member of Parliament Local Area Development Scheme

(vii) House Committee

(viii) Committee Branch-I (General Purposes Committee)

(ix) Committee on the Welfare of Other Backward Classes

(x) Parliamentary Forum on Children

(xi) Parliamentary Forum on Population and Public Health

(xii) Joint Parliamentary committee on the Right to fair Compensation and Transparency in Land Acquisition, Rehabilitation and Resettlement Bill, 2013.

(2) WORK DONE DURING THE YEAR 2017 5.21 The break-up of the work done in the Branch during the year was as under:-

Job Elements

Sl. No. Particulars No. of pages Translated 1. 37 Draft Reports of various Parliamentary 2641 Committees

2. 35 Action Taken Reports 1296

3. Allied items of work relating to 3768 Committees

Sub-total (1) + (2) + (3) 7705

4. Miscellaneous Work (Debates, OIH 508 Questions, etc.)

5. Comparison of work (Quantified in terms 2388 of 7164 typed pages)

6. Proof checking of 65 Reports comprising 1254 253

3762 pages

Sub- Total (5)+(6) 3642

Grand Total 11855

Typing and comparison Work

A total of 7164 pages were typed and compared.

254

8. TRANSLATION (C-III) BRANCH

(1) FUNCTIONS

5.22 This Branch has been entrusted with the translation work of Reports and other allied matters such as Notices of Sittings, Notifications, Agenda Papers, Lists of Points, Tour Programmes, Questionnaires, Background Materials, Study Tour Notes and Speaker’s guidelines thereto, Minutes of Sittings and important/required verbatim proceedings for insertion in the Report, Representations, Memoranda, Speeches, Annexures and Appendices annexed to the Reports, Press Releases of Departmentally Related Standing Committees and other Parliamentary Committees. Besides, translation of Memoranda/Suggestions of non-official witnesses, RTIs, letters, received from State Government for ready reference concerning Committees are also undertaken in the Branch. The Branch prepares Hindi version of Committee Reports for simultaneous presentation of both English and Hindi versions in the House. The Branch deals with the translation work of the following Committees :-

(i) Standing Committee on Chemicals & Fertilizers;

(ii) Standing Committee on External Affairs;

(iii) Committee on Agriculture;

(iv) Committee on Empowerment of Women;

(v) Committee on Estimates;

(vi) Committee on Welfare of Scheduled Castes & Scheduled Tribes;

(vii) Joint Committee on Food Management in Parliament House Complex; and

(viii) Joint Committee on Offices of Profit.

In addition to above committees, the Branch has also been assigned translation work pertaining to Parliamentary forum on Youth and Joint Committees constituted on specific issues/subjects on rotation basis.

(2) WORK DONE DURING THE YEAR 2017

5.23 The break-up of the work done in the Branch during the year was as under:-

Job Elements

Sl. No. Particulars Total number of pages translated

(a)(i) 42 Draft Reports of various Committees 3416

(ii) 18 Action Taken Reports of various Committees (i) + (ii) 1366 4782

(b) Miscellaneous Work – Notices of Sittings, Minutes, Memoranda etc. 3090

Sub-total (X) : 7872

(d) Scrutiny of Proof of 78 Reports comprising 6222 pages 2074**

Sub-total (Y) : 3436

(e) Assistance to other Branches 255

(i) Debates (English to Hindi) 1890

(ii) Notices of OIH Questions 850

Sub-total (Z) : 2740

Grand Total { (X)+(Y)+(Z) } : 14,048

*computed in terms of ¼ of actual No. of pages.

**computed in terms of 1/3 of actual No. of pages.

Typing and Comparison Work

5663 pages including 130 notices/letters of the branch and 85 pages of notices/letters of other branches were typed and 1320* pages were sent in manuscript form due to urgency from feeding Committee Branches. Also, 889 pages were typed by other branches.

256

9. TRANSLATION (C-IV) BRANCH

(1) FUNCTIONS

5.24 This Branch is primarily responsible for rendering Hindi version of various Committee Reports and allied documents - such as Notices, Reminders, Agenda papers of sittings, List of Points, Tour programmes and Background material for tour programmes, Study tour notes, minutes of sittings, Representations, Memoranda, Press Releases, Proceedings of Committees, Welcome Addresses and Speeches of the Chairmen of the Committees emanating from the Committees allocated to this branch, namely:-

(i) Standing Committee on Rural Development; (ii) Standing Committee on Energy; (iii) Standing Committee on Defence; (iv) Committee on Public Undertakings; (v) Committee on Government Assurances; (vi) Joint Committee on Salaries and Allowances of Member of Parliament; (vii) Committee on Absence of Members from the Sittings of the Lok Sabha; (viii) Rules Committee; (ix) One Member Committee on Digitisation and Microfilming of Parliamentary Proceedings, Documentation and Transformation of Parliament Library into Digital Library (x) Joint Committee on Enforcement of Security Interests and Recovery of Debts

5.25 Besides the items of work stated above, this branch also takes up works pertaining to its sister branches, such as Debates (Hindi/English), TR (OIH-Q), TR (EQ), TR (Publications) Branch, Synopsis Branch, etc.

(2) WORK DONE DURING THE YEAR 2017

5.26 The break-up of the work done in the Branch during the year was as under:-

Job Elements

Sl. No. Particularls Number of pages Translated 1. Preparation of Hindi Version of 49 Original Reports, 3376 Action Taken Reports, on various subjects under examination of the Committees

2. Translation and Revision/Vetting of Notices, 5407 Reminder Notices, Background material, Speeches of the Chairmen, Proceedings of the Committees, Press Release, Letters, Memoranda, LOPs, Supplementary LOPs, Representations, Minutes, Agenda, Tour Programmes etc

Sub-total (1) + (2) 8783 3. Scrutiny of 69 Proofs (quantified in terms of 6302 2101 printed pages)

4. Miscellaneous Works (i) Debates (English to Hindi) 246

257

(ii) OIH Questions 463

(iii) Work related to Synopsis branch Nil

11593

Typing and Comparison Work

A total of 9637 pages were typed and compared.

258

9. TRANSLATION (C-V) BRANCH

(1) FUNCTIONS

5.27 This Branch is mainly responsible for translation of Reports, Notices of Sittings, Notifications, Agenda Papers, Lists of Points, Tour Programmes, Questionnaires, Study Tour Notes, Minutes of Sittings, Representations, matter related to examination of Bills, Memoranda and Press Releases, scrutiny of Proofs of Reports, Preparation of Corrigenda of various Reports etc. pertaining to following Parliamentary Committees;-

(i) Standing Committee on Finance;

(ii) Standing Committee on Food, Consumer Affairs & Public Distribution;

(iii) Standing Committee on Urban Development;

(iv) Standing Committee on Railways;

(v) Railway Convention Committee;

(vi) Committee on Subordinate Legislation;

(vii) Library Committee;

(viii) Coordination Cell (DRSCs);

(ix) Joint Parliamentary Committee on Security in Parliament House Complex; and

5.28 Besides, the Branch has been assigned the work related to Parliamentary Forum on Millennium Development Goals. (2) WORK DONE DURING THE YEAR 2017

5.29 The following items of work were attended to in the Branch during year 2017:

Job Elements

Sl. No. Particulars No. of pages Translated 1. 30 Draft Reports of various Committees 2247 (Including material relating to examination of Bills/Policies)

2. 34 Action Taken Reports 1532

3. Notices of Sittings, Minutes, Memoranda, etc. 2470

Sub-total (1) + (2) + (3) 6249 4. Proof checking of 53 Reports comprising of 953 2864 printed pages (Quantified in terms of typed pages 28643=953 pages) 5. Assistance rendered to other sister branches 2082 Notices of OIH Questions 275 Grand Total 9559

Typing and Comparison Work

A total of 6248 pages were typed and compared.

259

QUESTIONS AND PARLIAMENTARY PAPERS WING

11. TRANSLATION (OIH-Q) BRANCH

(1) FUNCTIONS

5.30 This Branch deals with the translation of Notices of Starred and Unstarred Questions, Short Notice Questions and Notices of Half an Hour Discussions originally received in Hindi. The Branch, on receiving the notices from Question Branch, enters them in the Branch register, translates into English, revises and returns the same to Question Branch. 5.31 This Branch also deals with Hindi correspondence received from the Hon. Members of Parliament in Question Branch regarding questions and provides English translation thereof to the Question Branch.

(2) WORK DONE DURING THE YEAR 2017 5.32 The break-up of the work done in the Branch during the year was as under:-

(i) Notices of Questions originally received in Hindi

In the year 2017, the Branch received 22,031 Notices of OIH Questions for 62 sittings for which ballots were held, out of the total 64 scheduled sittings of the House, as there was no Question Hour in the remaining 2 sittings. Out of the said 22,031 Notices of OIH Questions received by the Branch, 9,896 Notices of Questions were translated and revised by this Branch and 12,135 Notices of Questions were disposed of by other sister Branches of the Editorial & Translation Service.

(ii) Notices of Half-An-Hour Discussion

5 Notices of Half an Hour Discussion computed to 11 pages were translated into English and revised during the year 2017. Further, 14 Pages of Debates pertaining to Half-An-Hour Discussion were translated, revised, got typed and compared.

(iii) Short Notice Questions

6 Short Notice Questions were translated into English and revised during the year 2017.

(iv) Letters received from Members of Parliament

About 37 pages of 19 Letters and other miscellaneous correspondence received originally in Hindi from various Members of Parliament through Question Branch were translated into English and revised, got typed and compared.

(v) Speeches by Hon. Speaker and other distinguished persons

6 speeches consisting of 31 pages delivered by Hon. Speaker in 2017 were translated into English, revised, got typed and compared.

260

(vi) Work received from other Branches of the Service

During the inter-session period, the Branch rendered assistance to various Branches under Editorial and Translation Service in smooth and quick disposal of the work.

Debates dated 13-03-2013, 24-08-2013, 06-09-2013, 21-02-2014, 11.06.2014 and 09.07.2014 comprising 789 pages were translated into English, revised, got typed and compared. Synopsis of 55 speeches, consisting of 267 pages, was prepared. 265 pages of Reports of various Committees received from different Committee Branches were translated into Hindi and revised.

(vii) Miscellaneous Work 206 pages of work related to Presidential Election, Parliamentary conference and RTI, etc. received from Presidential Election Cell & Publications Branch was translated, revised, got typed and compared.

(viii) Typing Work

2615 pages of Lok Sabha Debates, Synopsis and other miscellaneous work were typed in the Branch.

261

12. TRANSLATION (ENGLISH QUESTIONS) BRANCH

(1) FUNCTIONS

5.33 Translation (EQ) Branch is mainly responsible for:

(i) Translation of lists of Questions (Starred, Unstarred and Short-Notice Questions) including scrutiny of their Proofs, issuance of Corrigenda thereto after examining the printed lists;

(ii) Preparation of Member-wise Index to Lists of Starred and Unstarred Questions in Hindi;

(iii) Translation of notices of Half-an-hour Discussion and Correspondence relating to questions;

(iv) Translation of other miscellaneous items of work received from Question Branch.

(v) Translation of Debates, Committee Reports, Speeches and other miscellaneous items of work received from other branches of Editorial and Translation Service during inter- session period.

2. WORK DONE DURING THE YEAR 2017

5.34 The break-up of the work done in the Branch during the year was as under:-

(i) Questions

(a) Lists of Questions

Complete Lists of Questions for Oral and Written Answers and also Short Notice Questions pertaining to tenth, eleventh and twelfth Session of sixteenth Lok Sabha were brought out in Hindi simultaneously with their English versions. The total number of Questions translated during the year was 19,981.

(b) Proofs and Corrigenda

The Proofs of the aforesaid Question Lists in Hindi running into 1760 printed pages were scrutinized. Printed Question Lists in Hindi were also gone through and corrigenda thereto running into 1920 pages were issued.

During the year, the Branch prepared Member-wise Index to the lists of Starred/Unstarred Questions along with translation and revision of letters to Hon’ble MPs, half-an-hour discussion etc running into 1731 pages.

262

(ii) Various Publications

The Branch translated and revised material relating to the following items:

Sansadiya Patrika – 186 pages

Rajbhasha Prabhag – 113 pages

Work related to Translation (PP) Branch – 30 pages

(iii) Notices of O.I.H. Questions

During the year Branch also translated and revised 750 notices of O.I.H. Questions.

(iv) Debates and Committee Reports

(a) Debates

During the year the Branch translated and revised 1880 pages of Hindi Debates and 201 pages of English Debates.

(b) Parliamentary Committees

The Branch translated and revised 316 pages of Reports pertaining to various Parliamentary Committees.

(v) Work related to Synopsis

The Branch prepared synopsis both in Hindi and English versions running into 43 pages.

(vi) Comparison Work

124 computed pages (consisting of 371 pages) belonging to Debates (English), Committee work, Rajbhasha Prabhag work.

(vi) Typing Work

2688 pages comprising of Index in Hindi to Lists of Starred and Unstarred Questions, contents of Debates, Committee Reports and various other items of work were typed.

263

13. TRANSLATION (PARLIAMENTARY PAPERS) BRANCH

(1) FUNCTIONS

5.35 The Branch deals with Translation, Revision, Editing and Typing of List of Business, Bulletin Part I, Bulletin Part II, Notices received under various Rules of Procedure like 184, 193, 197, Submission by Members etc., Summons and other papers, Motions, Cut Motions (General/Railway Budget), Private Members’ Bills and Resolutions, Amendments to Government Bills, Finance Bill, Amendments to Motion of Thanks on President’s Address, Agenda and Reports of Business Advisory Committee, Resume of work done by Lok Sabha, Newsletters, Reports, Invitation Cards, Speeches & letters received from Conference Branch, CPA Cell, IPU Cell, Table Office & Table Office (B), Parliamentary Notice Office, Legislative Branch- I and Legislative Branch- II, etc.

(2) WORK DONE DURING THE YEAR 2017

5.36 The break-up of the work done in the Branch during the year was as under:-

Job Elements Sl. Items of work No. of pages No. translated 1. Sessional Papers

(i) List of Business 4220 (ii) Bulletin Part I 4151

(iii) Bulletin Part II 8247

(iv) Letter/Notices/Notifications received from Table 816 Office.(A) and Table Office(B)/L.B.- I and L.B.- II/PNO (v) Notices under Rules 184, 193, 197 and Submission by 1015 Members

(vi) Notices and Agenda of Business Advisory Committee 180 and Reports thereof (vii) Resume of work done by Lok Sabha 348 Sub-total 18977 2. Legislative Papers (i) Private Members' Bills and Resolutions 10715 (ii) Amendments to Government Bills 550 (iii) Cut motion 325 (iv) Amendments to motion of Thanks on President’s Address. 310 Sub-total 11890 3. Work related to Conference Branch 264

(i) IPG Newsletters 75 (ii) Reports of IPU, CPU and other miscellaneous work 717 pertaining to Conference Branch Sub-total 792 4. Scrutiny of Proofs/Comparisons (i) Scrutiny of Proofs of S.R.Os/PMBs/ Resume of work done 10453 during various sessions of Lok Sabha and scrutiny of Printed Lists of Business, Bulletin Part I, Bulletin Part II, Cut Motions/ Amendments (quantified in terms of 1/3 of 31359 pages) (ii) Comparison of typed materials (quantified in terms of 10453 1/3 of 31359 pages)

Sub-total 20906 Grand –total (1) + (2) + (3) + (4) 52565

Typing and Comparison Work A total of 28563 pages were typed and compared during the year.

265

14. TRANSLATION (PUBLICATIONS) BRANCH

(1) FUNCTIONS

5.37 The main function of the Translation (Publications) Branch is to provide translation from English into Hindi and vice-versa of all the major and small publications of permanent utility and parliamentary and historical significance and miscellaneous items of work emanating from the following Branches of the Secretariat:

1. H.S. OFFICE/HDS OFFICE/SG OFFICE 2. LARRDIS 3. SRI (work assigned on temporary basis ) 4. LSTV 5. PARLIAMENT MUSEUM AND ARCHIVES 6. BPST 7. O&M BRANCH 8. RECRUITMENT BRANCH 9. AN-I 10. AN-II 11. MSA BRANCH 12. MS BRANCH 13. B&P BRANCH 14. DISTRIBUTION BRANCH 15. SALES AND RECORDS BRANCH 16. GENERAL WORKS BRANCH 17. GENERAL PROCUREMENT BRANCH 18. GENERAL STORE BRANCH 19. PARLIAMENT SECURITY SERVICE AND SANITATION WING 20. WELFARE BRANCH 21. CONFERENCE BRANCH (Speeches received from CPA and IPU only) 22. INFORMATION CELL (Work assigned on temporary basis) 23. PRESIDENTIAL/VICE-PRESIDENTIAL ELECTION CELL (as and when constituted) 24. Lok Sabha Fellowship Committee ( Work assigned on temporary basis )

The work includes translation of Who's Who, Souvenirs, Brochures, Booklets, Life sketches, Profiles, Biodata, Annual Diary and Calendar, Internal Telephone Directory, List of Members, List of Officers, Council of Ministers, Lok Sabha Members (permanent/Delhi Addresses), Speeches, Messages, Press Releases, Letters, Talking Points, Letters, Write-ups, Background Notes, Monographs, Tender Notices, Invitation Cards, Captions, Notifications, Circulars, Fact-sheets, Memoranda, Orders, Information Folders, Advertisements, Proformas, Lecture Series, Notices, Reminders and minutes of Meetings of the Welfare and Fellowship Committees, Agenda papers, letters received under RTI Act, 2005 and replies given thereto, material relating to BPST booklets and Training Programmes and various types of work received from Parliament Museum, LSTV and Children's Corner, Scrutiny of proofs and issue of corrigenda, if any.

(2) WORK DONE DURING THE YEAR 2017

5.38 The break-up of the work done in the Branch during the year was as under:-

a) Translation/Revision of Publications

During the year 2017, the Branch undertook translation and revision (Hindi to English & vice- versa) of the material running into 14569 pages of the following important parliamentary publications, Booklets, profiles, besides pamphlets, brochures, write ups, speeches and work received from other Branches of LAFEAS and Editorial and Translation Service. 266

Publications (i) Making of Constitution (ii) Council of Ministers : 1947 - 2015 (iii) Practice and Procedure by Kaul and Shakdher (iv) Who's Who : 16th Lok Sabha (v) Parliament of India in the Form of a Coffee Table Book

Proofs (i) Making of Constitution (ii) Council of Ministers : 1947 - 2015 (iii) Practice and Procedure by Kaul and Shakdher (iv) Compendium on Women Legislators (v) Parliament Museum : Bringing Parliament closer to people (vi) Information Bulletins/Legislative Bulletins/ Background Notes

Profiles

Total numbers of Profiles were prepared - 31

Pamphlets/Write–Ups/Brochures/Booklets

(i) Information/Legislative Bulletins/Ref./ Background Notes on (ii) Conference on Sustainable Development Goals

(iii) Gender Equality as a critical Factor for sustainable Development

(iv) Dealing effectively with the challenge of Climate change and Natural Disasters

(v) Parliament Museum : Bringing Parliament closer to people

(vi) President Election - 2017

(vii) Seven decades of freedom

(viii) Cyber Security

(ix) 70 years of Democracy and Development

(x) Promoting Digital Payments and Transforming India into a Less-Cash Economy

(xi) Aadhar - Issues and Implications

Scrutiny of proofs

14637 pages of proofs of Hindi version of the publications/profiles mentioned in the preceding paragraphs were scrutinised.

Typing Work

As many as 5960 pages were typed and compared in the Branch during the year 2017.

267

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268

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269

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271

HINDI INFORMATION UNIT

(1) FUNCTIONS

5.39 Hindi Website of Lok Sabha was officially inaugurated by Hon. Speaker on 7th January 2009. A separate Unit with the nomenclature 'Hindi Information Unit" was set up to operate this website. The Hindi Website has a separate url: http://loksabhahindi.nic.in

5.40 This Unit maintains, updates and uploads information on the Hon'ble Speaker's exclusive homepage given on Hindi Website. This unit has also been assigned the responsibility of uploading sessional papers (i.e. Provisional Calendar, Question Lists – both Starred and Unstarred along with corrigenda thereof, Bulletins Part-I and II, List of Business, Synopsis, Statement of Work and Resume of Work Done) during session period and Hindi Debates, Bulletins, Who's Who, PLT and work relating to Speaker's Home Page etc. during inter-session period. Moreover, there is a huge influx of typing work from sister branches of the Service both during session and intersession period due to acute shortage of typists. This tremendously adds to the work load of the four Hindi Data Entry Operators hired for this Unit. It has also been entrusted the responsibility to create new HTML pages for enrichment of Hindi Website as also update/modify the existing html pages on request received from concerned Branches. The Unit is dedicated to update various databases, which are the backbone of Hindi homepage.

5.41 This Unit renders valuable assistance in digitalization of Hindi Data and provides requisite technical assistance to the staff of the Editorial and Translation service from time to time.

5.42 The Unit receives from and provides to Rajya Sabha Secretariat the Parliamentary Papers on a daily basis, as a part of mutual arrangement between the two Secretariats. In addition, the Unit also lends support to sister Branches of E&T Service including Rajbhasha Prabhag in their day to day work viz., organization of Hindi Pakhwara, Publication of magazines etc.

(2) WORK DONE DURING HE YEAR 2017

5.43 The Detail of work done by the Unit during the year 2017 is as under:-

(a) Uploading of Papers on Website:

(i) Speaker's Homepage

Hon'ble Speaker's Speeches - 42

Press Releases - 16

Events - 110 with photographs

(ii) Lok Sabha Homepage (No. of uploaded files)

Provisional Calendars - 3

Bulletin Part-1 - 57

Bulletin Part -2 - 170

List of Business - 99 272

List of Private Members' Business - 13

Resume of Work - 3

Question Lists - 56 (SQ, USQ and corrigenda thereof) Synopsis - 57 Hindi Debate - 14

Committee Reports (BAC) - 11

The Reports of rest of the Committees are being uploaded by concerned Translation (Committee) branches.

5.44 Besides this, issues of "Sansadiya Manjusha" and "Sansadiya Patrika" were also uploaded on the Lok Sabha Hindi Website. In addition, database for Member's Homepage and Organization Chart is updated regularly.

5.45 The Unit also extended support to other Branches of E&T Service during the year in disposing of urgent and time-bound items of work such as translation of OIH and English Questions, Committee Reports, Debates, Synopsis etc. The Unit also lent support in organising Hindi Pakhwara.

(b) Other translation and revision works:

Translation of OIH Questions - 632 Nos.

Revision of OIH Questions - 455 Nos.

Preparation of Synopsis of Speeches (Bi-lingual) - 93 Nos.

Other Translation work - 69 pages

Hindi Information Unit - 1387 pages

Translation (C-I to C-V) - 1095 pages

Debates (Hindi) - 420 pages

Translation (Parliamentary Papers) - 163 pages

Rajbhasha Prabhag - 301 pages

Synopsis - 345 pages

Translation (Publications) Branch - 154 pages

Editorial Branch - 645 pages

OIH Branch - 101 pages

Directors' Office - 56 pages

Total - 4667 pages

273

(As on 31-12-2017)

SANCTIONED AND PRESENT PERSONNEL STRENGTH OF THE VARIOUS BRANCHES OF E&T SERVICE

DIRECTORS - 3 ADDITIONAL DIRECTORS - 7

Sl. Name of the Joint Editors Asstt. Translators/ P.A./Sr./ Attendants Total No. Branch Directors Editors Hindi Asstt. Jr. Clerk Editorial & Debates Wing 1. Editorial 1 3 3 - 3 2 12 2. Synopsis 1 5 4 - 6 1 17 3. Debates (Hindi) 1 2 4 2 - 1 10 4. Debates (English) 1 2 3 1 3 1 11 5. Translation (Index) 0 0 2 1 2 1 6 Committee Wing 6. Translation 1 1 3 5 2 1 13 (Committee-I) 7. Translation 1 2 4 2 1 1 11 (Committee-II) 8. Translation 1 3 4 2 1 1 12 (Committee-III) 9. Translation 1 1 3 5 1 1 12 (Committee-IV) 10. Translation 1 2 1 5 2 1 10 (Committee-V) Questions & Parl. Papers Wing 11. Translation (OIH-Q) 1 3 2 4 1 1 12 12. Translation (EQ) 1 2 6 13 1 2 25 13. Translation (PP) 1 2 7 5 3 1 19 14. Translation 1 4 2 3 2 1 13 (Publications) 15. Rajbhasha Prabhag 0 2 1 2 1 1 7 16. Hindi Information 0 1 1 1 0 0 3 Unit 13@ 35 50 51 29 17 193 Total

@ One Joint Director is working as OSD (Welfare) and he is still to be posted to this Service.

274

PART-VI

PRINTING AND PUBLICATIONS SERVICE

1. PRINTING SECTION

(1) FUNCTIONS

6.1 The entire printing work of the Secretariat (excluding jobs of minor nature done at the Rota Print Section) is received and got printed by the Printing Section through the Govt. of India Press, Minto Road, New Delhi and a number of empanelled private printers located in Delhi/New Delhi.

(2) VOLUME OF WORK DONE DURING THE YEAR 2017

6.2 3,051 jobs comprising of 1,19,396 pages of manuscript were received from different Branches and 2,51,393 (approx.) proof and revised proof pages were scrutinised and print orders were placed for printing.

Name of the Jobs Mss. Pages Proof/Printed pages (Approx.)

Debates 22,394 65,943 Financial and other Committees 17,123 32,417 Reports Standing Committees (DRSCs) 25,586 62,079 Reports Periodicals and other Misc. 8,734 49,447 Publications Sessional Papers 40,550 31,013

Bills (Govt./Private) 5,009 10,494

Grand Total: 1,19,396 2,51,393

(3) Payment of Bills

During the period under review, Govt. of India Press and Private Presses raised Bills amounting to Rs. 12,39,00,945 for payment, which were processed and sent to B&P Branch.

(4) Important Jobs Printed during the year 2017

Apart from printing of Debates, Committee Reports and Parliamentary Papers the following important jobs were also printed during the year:--

1. Council of Ministers (1947-2015) (EV & HV)

2. Calligraphed Copy of Constitution of India (HV) (26 digital copies)

3. Who’s Who – 16th Lok Sabha (EV)

4. Making of the Constitution (EV & HV)

5. Verbatim Record of Evidence tendered before the Joint Committee on the Insolvency and Bankruptcy Code Bill, 2015

275

6. Compendium on National Conference of Women Legislators (EV)

7. Chandra Shekhar in Parliament – A Commemorative Volume (HV)

8. Constitution of India (EV & HV) - (deluxe and pocket size editions) 9. Greeting Cards—(New Year and Deepawali greeting cards for General Sale & for the use of dignitaries and officers)

10. Lok Sabha Diaries for the year 2018

11. Lok Sabha Calendars for the year 2018

12. Profile Folders of National Leaders/eminent parliamentarians (EV & HV)

13. Periodicals i.e. IPG/CPA Newsletters, Sansadiya Patrika, Sansadiya Manjusha, etc.

14. Information Bulletins on various issues (EV & HV)

15. Various petty jobs like Letterheads, visiting cards, BPST Certificates, scribbling pads, Delegation Pamphlets, Designing of Logos, Logo Stickers, etc.

16. Publications for SAARC Speakers’ Conference at Indore – Programme Folders, Invitation Cards and Envelopes, Cultural Programme Brochure, Information Handbook and Diary of Events, Identity Badges

17. Sustainable Development Goals – Challenges of Implementation and Role of Parliament (EV & HV )

18. Parliamentary Initiatives in Achieving SDGs (EV & HV)

19. Brochure on MATOSHREE

20. Booklet on Speaker’s Research Initiative (EV & HV)

21. Citation (EV & HV) (on silk cloth and natural shade paper) on the occasion of farewell to outgoing President of India

22. Signature book comprising of signatures of Members of Parliament on the occasion of farewell to outgoing President of India

276

2. ROTAPRINT SECTION

(1) FUNCTIONS

6.3 Rotaprint Section being the segment of Printing and Publication Service is entrusted with the responsibilities of in-house printing of urgent and important jobs of the Secretariat. These jobs are sent directly by different Branches/Offices of the Secretariat while the requisitions to print D.O. Stationery of MPs are sent by the General Procurement Branch. For efficient and smooth functioning and on the functional basis, the Section is further divided into following five Units:

(i) Offset Unit (ii) Screen Printing Unit (iii) Computer (DTP) Unit (iv) RP/Bindery Store Unit; and (v) Proof Reading Unit

(2) WORK DONE DURING THE YEAR 2017

6.4 The break-up of the work done in the Section during the year was as under:-

Sl. Job details Total No. 1. Offset Unit (i) No. of Jobs Undertaken 1,109

(ii) No. of Impressions printed 54,48,274

2. Screen Printing Unit (i) No. of Jobs Undertaken 797

(ii) No. of Impressions printed 9,15,238

3. Computer (DTP) Unit

(i) No. of Pages composed/corrected 44,801

4. RP/Bindery Store Unit Indents & Notes sent to General Stores Branch 30

Items issued – Consumable & Paper items 1,155

5. Proof Reading Unit

Number of pages checked 27,627

TOTAL NUMBER OF JOBS UNDERTAKEN 1,906 [Sl.No. 1 (i) & 2 (i)] TOTAL NUMBER OF IMPRESSIONS PRINTED 63,63,512 [Sl. No. 1(ii) & 2(ii)

277

3. PROOF READING SECTION

(1) FUNCTIONS

6.5 Proof Reading Section deals with the proof reading and scrutiny of proofs and printed copies of all parliamentary publications brought out by the Secretariat i.e. books and other ad-hoc Publications, Sessional papers, Government/Private Members’ Bills, Reports of Departmentally Related Standing Committees, Financial Committees and other Committees, Profiles of distinguished/eminent Parliamentarians, Periodicals, Programme booklets, Speeches of High Dignitaries, other work relating to Conferences and functions. All the proofs of the jobs received from Printing Section and Rota Print Section are meticulously checked by the sets of Printing Assistants/Proof Readers/Junior Proof Readers. After the proofs are checked the same are scrutinized by Senior Printing Assistants. All important jobs/Reports are also checked by Manager of Printing /Joint Director (Ptg.) to ensure mistake- free printing and uniformity in style in all the jobs before returning it to Printing Section and Rota Print Section. Staff of Proof Reading Section is also deputed to Rota Print Section during Session period to execute Question Lists (English Version). Due priority is given to urgent Sessional and Parliamentary jobs as well as other adhoc jobs.

(2) WORK DONE DURING THE YEAR 2017

6.6 The break-up of the work done in the Section during the year was as under:-

Sl.No. Name of Jobs Proof pages Printed pages 1. Sessional papers (List of Questions/List of 9,793 24,496 Business, Bulletins, Govt./Pvt. Members’ Bills, Synopsis and Summons etc.) 2. Important Ad hoc & Misc. Publications 21,819 3. Reports of various Committees including 51,027 Standing Committees and Financial Committees 4. Periodicals and Profiles 3,173 5. (a) Work received from Rota Print Section 13,709 (Programme of incoming and outgoing Parliamentary Delegations and Speeches etc.)

(b) Work executed by deputing staff at Rota 25,580 Print Section Total 1,25,101 24,496 GRAND TOTAL (Proof+Printed Pages) 1,49,597

278

4. BINDERY SECTION

(1) FUNCTIONS

6.7 Bindery Section is one of the technical Sections of the Printing & Publications Service. The Section is managed by skilled manpower to cater to the various types of requirements of all binding work of the Branches.

(2) WORK DONE DURING THE YEAR 2017

6.8 The break-up of the work done in the Section during the year was as under:-

Sl.No. Job element Work Done

1. Library Books 3,800

2. Branch Records and Materials 718

3. Registers 3,306

4. Folders, Full Cloth File Covers, Luggage Tags etc. 7,872

5. Gift Packing 3,600

6. Album Labels with Gold Lettering -

7. Ad-hoc Publications (Prog. Booklets, Briefs, Synopsis, 47,081 Scripts, Information Bulletin, etc.)

8. Corrigenda pasting 400

9. Forms (making pads and numbering etc.) 1,45,178

10. Creasing/Pasting of Cello Tapes on File Covers 2,11,800

11. Making of Pads (Sales Branch) 8,162

12. Envelopes (sale) (Pkt. of 25) 4,842

13. Post Cards (Sale) –do- 06

14. Inland Letters (Sale) –do- -

15. Inland Letters/Envelopes (Official) (Pkt. of 25) 952

16. Pads (Official) (Pkt. of 25) 734

17. Ink Lettering on Bound Books, Registers, Folders, etc. 3,948

18. Gold Lettering on Bound Books, Registers, Folders, etc. 671

279

As on 31.12.2017

PERSONNEL STRENGTH OF PRINTING AND PUBLICATIONS SERVICE

The personnel strength of the various Sections of Printing and Publications Service

Director-2 Addl. Director-1 Joint Director- 2 Assistant Director- 4

SL. Name of Section P.O/ Sr. Jr./Sr Proof Binder/ DTP Attd./ Total No. Manger Printing Clerk Reader/ Sr.Binder Opera/ Wareh / Jr. Lithog ouse Product Proof raphic ion Reader Opera. Asst. /Comp ositor P P P P P P P

1. Printing Section 2 2 1 4 2 11 2. Rotaprint Section 2 7 4 3 - 4 2 22 3. Proof Reading Section 3 16 29 - - 2 44 4. Bindary Section 1 5 - - 12 - 9 27 8 30 5 36 12 4 15 104

280

PART-VII

LOK SABHA TELEVISION UNIT

7.1 LSTV Channel a 24- hour dedicated Channel of Lok Sabha Secretariat has been functional round the clock since 24th July, 2006.

(1) FUNCTIONS 7.2 The Channel primarily telecasts the proceedings of the Lok Sabha and other significant events in Parliament including the Address of the President to both the Houses of Parliament sitting together at the commencement of the first Session of each year. Important Parliamentary functions / events including Conferences, Seminars, Forum meetings, etc. are also covered by the Lok Sabha TV Channel. Apart from this, the Channel also features various informative, interactive and substantial value-added programmes of general interest on issues relating to democracy and governance, social, economic and constitutional issues and citizens’ concerns. LSTV Channel Unit has been designated as Nodal Branch for setting up and providing all sorts of support for running the Channel. The Unit has been performing a varied nature of work to run the channel successfully.

(2) WORK DONE DURING THE YEAR 2017 7.3 The break-up of the work done in the Unit during the year was as under:-

i) Processed the proposal of filling up various vacancies in LSTV Channel including conducting interviews/skill test schedules and finalization of results thereof.

ii) Work relating to extension of term/termination of engagement of Consultants in LSTV and Annual Appraisal of performance of Consultants in LSTV Channel.

iii) Processed matters pertaining to consultants of LSTV Channel including extension of various facilities, individual matters concerning the consultants, disciplinary matters and maintenance of personal files of the Consultants, their leave accounts, fees and work relating thereto.

iv) Processed the matter pertaining to renewal of Medi-claim policy for the Consultants of LSTV Channel for the year 2017-18 (i.e. 10.10.2017 to 09.10.2018).

v) Processed the matter pertaining to reimbursement of Tuition Fees of child/children to Consultants of LSTV.

vi) Processed the matter for renewal of agreement between LSS & BECIL for comprehensive AMC of Teleport of LSTV Channel.

vii) Processed the cases relating to repairing of defective equipment in the Channel.

viii) Prepared LSTV Budget: RE-2017-2018 and BE – 2018-19.

281 ix) Continued with arrangements with Vigyan Prasar and processed the fresh proposal received from them for telecast of scientific programmes on LSTV Channel. x) Processed the matter pertaining to telecast of documentaries/short films of Indira Gandhi National Centre for the Arts. xi) Processed the payment of Honorarium to guest participants and non official members of LSTV Channel. xii) Processed the matter relating to extension of term of engagement of guest anchors of LSTV Channel and processing of payment thereof. xiii) Processed the remittance of service tax and Educational Cess component of the Revenue receipts received by LSTV Channel as part of their receipts. xiv) Processed the matter pertaining to organization and reorganization of various Committees of LSTV Channel including PAC and MAC of LSTV Channel. xv) Prepared Agenda papers and Memoranda for LSTV meetings including that of Management Advisory Committee, Programming Advisory Committee, Procurement Committee and Technical Committee of LSTV Channel. Prepared the draft minutes of the Committee meetings and took follow up action on the recommendations thereon. xvi) Arranged meetings of Secretary, E-i-C cum CE, LSTV pertaining to LSTV with representatives of BECIL on Technical matters. xvii) Processed the short renewal/extension of agreement with transport (M/s Veekay cranes and cabs Private Limited). xviii) Processed the matter pertaining to engagement of Transporter (M/s New Yadav Tourist) for LSTV Channel through Open Tender Process and execution of the agreement thereof. xix) Dealt with various requests of LSTV for providing transport facilities to the officials/Consultants/Guests of Lok Sabha Television Channel and processing of bills relating thereto. xx) Processed the proposal for designing and redesigning the sets of LSTV Channel. xxi) Facilitated the live telecast of the Parliamentary functions held in the Central Hall, Parliament House including President’s Address to the Joint Sitting of Parliament. xxii) Obtained Administrative approval for tours performed by officials of LSTV Channel and non-official members of LSTV Committees and processed requests for grant of TA/DA advance and contingency advance for such tours and forwarding of the bills for settlement to B&P Branch. 282 xxiii) Processed the bills of M/s Ashok Travels and Tours for booking air tickets for the Consultants of LSTV Channel for their official tour in connection with the recording/coverage of various programmes for the Channel and non-official members of LSTV Committees. xxiv) Processed bills received from Northern Railway Catering for serving of refreshments for meetings of LSTV Channel. xxv) Processed Bills received from Central News Agency etc xxvi) Processing of payment of honorarium to guest participants for their participation in programmes of LSTV Channel. xxvii) Dealt with requests for grant of advances from Imprest money fund and settlement of bills related thereto. xxviii) Dealt with requests for hiring of Light, Lightmen and other technical equipment for various programmes of LSTV Channel and made arrangements for hiring of camera equipment on the basis of requests received from LSTV Channel. Examined and processed bills relating to hiring of light and other technical equipment. xxix) Issue and return of mobile phones to Consultants/ officials of LSTV Channel and processed the verified bills to AN-II Branch for settlement and also processed mobile phone bills related to the consultants of LSTV for payment. xxx) Processed the requests received from Information Cell under Right to Information Act, 2005. xxxi) Arranged stationery items from General Store Branch and distributed/ issued to the staff of LSTV Channel, Arranged/ procured make up items for the makeup Room of LSTV Channel on monthly basis. xxxii) Processed the reimbursement of costume bills of LSTV Anchors / Anchor – Journalists as per the approved policy. xxxiii) Coordination with Doordarshan, Films Division, NFDC, PSBT, BECIL and other agencies as per the requirements of the Channel. xxxiv) Processed proposals for reconstitution of Management Advisory Committee, Programme Advisory Committee, Procurement Committee and Technical Committee of LSTV Channel.

283

xxxv) Attended to other miscellaneous items of work marked to the Branch from time to time and dealt with various Branches of the Secretariat for day-to-day requirements of LSTV Channel.

xxxvi) Other miscellaneous and day to day Administrative matters pertaining to LSTV Consultants.

Personnel strength of the Lok Sabha Television Channel Unit as 31.12.2017

SL.No. Designation Actual Strength as on 31.12.2017

1. Joint Director 1 2. Deputy Director 1 3. Research Officer 1 4. Executive Officer 2 6. Senior Executive Assistant 2 8. Executive Assistant* 2 9. Exe.Asstt. 1 10. Senior Clerk 1 11. Sr. Chamber Attendant 6

* Shri Vijay Kumar-I Sr. Exe. Asstt. has specifically been posted to work in LSTV Store. He has been working under the directions and supervision of STM, LSTV. 284

PART-VIII

PARLIAMENT SECURITY SERVICE

(1) FUNCTIONS

8.1 The Parliament Security Service of Lok Sabha Secretariat looks after the security set up in the Parliament House Complex. Joint Secretary (Security), Lok Sabha Secretariat is the overall in-charge of security operations of entire Parliament Security including Parliament Security Services of both the Secretariats, Delhi Police, Parliament Duty Group (PDG) and all the other allied security agencies operating within the Complex. Parliament Security Service is solely responsible for managing the access control & regulation of men, material and vehicles within the historical and prestigious Parliament House Complex. Being the in-house security service its prime approach revolves around the principles of Access Control based on proper identification, verification, authentication & authorization of men and material entering into the Parliament House Complex with the help of modern security gadgets. The threat perception has been increasing over the years due to manifold growth of various terrorist organizations/outfits, refinement in their planning, intelligence, actions and surrogated war-fare tactics employed by organizations sponsoring and nourishing terrorists. New security procedures have been introduced into the security management to counter the ever-changing modus operandi of terrorist outfits/ individuals posing severe threat to the Parliament House Complex and its incumbent VIPs. This declared objective is achieved in close coordination with various security agencies such as Delhi Police (DP), Central Reserve Police Force (CRPF), Intelligence Bureau (IB), Special Protection Group (SPG), National Disaster Relief Force (NDRF) and National Security Guard (NSG). The Parliament Security Service acts as a key controlling and coordinating agency for providing a fail-proof and user friendly security. Show- around is one of the important operational activities of the Parliament Security Service to the visitors coming to see the Parliament House during inter-session period. The security officials of Parliament Security Service are deputed to ensure that the visitors, foreign dignitaries and delegations are escorted properly and given factual & significant information with brief history of Parliament, practice and procedures being adopted for conducting the smooth proceedings of the Parliament. In addition to their prescribed duties in Parliament House Complex, Parliament Security Service also sincerely cover many National/ International functions, Conferences, seminars organized in the Parliament House Complex and outside, conduct the visits of the foreign Parliamentary Delegations, ushering/ identification of Hon'ble MPs during National Functions viz. Republic Day & Beating the Retreat, Independence Day, 'At Home' functions, Civil/ Defence Investiture Ceremonies, Oath taking ceremonies of Council of Ministers at the time of formation of a new Government in President House. Parliament Security Service plays a vital role in elections of HE President of India and Vice - President of India under the directions of Returning Officer of the Electoral College formed by Election Commission of India. Parliament Security Service's officials have also been attached with Hon'ble Speaker, Hon'ble Deputy Speaker and Secretary General for the purpose of security coordination and liaison keeping in view the smooth conduct of their movement in Parliament House Complex and outside in coordination with the Delhi Police & other State Police as and when required. Parliament Security Service Officials also take care of Hon'ble Member of Parliament, under detention in Prisons, and intend to join the proceeding of the Lok Sabha during Session period and at their advent a proper handing/ taking over is administered. Parliament Security Service put to its 285 personnel abreast with regular periodic physical/ administrative/ intelligence/ technical/ management trainings, seminars, discourses, workshops & courses. Parliament Security Service officials are duly briefed with intelligence inputs received from the various Intelligence agencies.

8.2 PSS maintain the colossal manpower of the Secretariat and as is aware that each and every man cannot be satisfied with the functioning of the management since PSS pour all efforts to keep each & every personnel happy, healthy and sincere towards his duties as the outcome of maximum strength of PSS is punctual, obedient, polite & firm towards his assignments. PSS officials maintains excellent managerial, sportsmanship, cultural, communication skills towards their operational/administrative security work and always has tries their best to add feather to the crown of this august Secretariat despite the hectic duty schedules and wanting off manpower.

(2) WORK DONE DURING THE YEAR 2017

8.3 The break-up of the work done in the Service during the year was as under:-

a) Access Control of Man, Material & Vehicle is the prime work of PSS and all entrants have been provided entry on valid pass/ permission of competent authority only.

b) As the security access control point ORG-PLB, TKR-II-PHA and Building Gate No. 1-PH functions 24X7 and deployment of staff is maintained.

c) The Security Assistant are assigned the following duties during their turn on duty:

I. To get issued & check the Wireless set and keys of the Iron/ Building Gate before the start of their duty.

II. To disarm and open the Power Fence Gate before opening the Iron Gate if required.

III. To visually search the nearby area of duty points/ area of responsibility.

IV. Iron gates are first line of interaction with any entrants/ visitors/ vehicles/ material etc.

V. Identification of Hon'ble MPs, Ex-MPs, Governors, Chief Ministers, Ministers, Foreign Parliamentary Delegations, State Legislative Delegations, Senior Officers of both the Secretariats, Ministries etc.

VI. To regulate the Access control of occupants and Vehicles & unauthorized occupants and vehicles are directed to Reception Office for obtaining necessary permission/ passes for entering into the PH Complex.

VII. To provide ITDC Ferry vehicle available for Hon'ble MPs, Ex-MPs, who are coming in their without labels vehicles, commercial vehicles like auto, taxi etc.

VIII. Identification of validity of Labels/ Identity Card of occupants of entering vehicles.

IX. Attentively listen to the announcement made by the Vehicle Announcement System for tallying the vehicle No, Make of Vehicle & Colour of Vehicle.

X. Checking of Valid Entry passes of drivers, officials etc.

XI. Proper handling of WT Set and communication with Communication Control Room and other stations.

XII. Noting down of messages received from Communication Control Room for coming designated visitors/ dignitaries and their vehicles.

XIII. Handling of operations of Boom - Barriers/ Flap Barriers. 286

XIV. Manual Checking & matching in TFT Screen of entering MPs, Ex-MPs, Governors, Chief Ministers, Ministers, Delegations (Foreign Parliamentary Delegations/ State Legislative Delegations), Senior Officer of both Secretariats, Ministries etc.

XV. To direct the Security Assistant (Technical) deployed in Local Control Station to lower the active bollards for facilitating the heavy vehicles.

XVI. To communicate malfunctioning of security gadgets to CCS for rectification.

XVII. Some gate functions from 0800 hrs to 1900 in intersession and in session time the closing of such gates is ensured only after clearance from EDA/PH, EDA/PHA & EDA/RSS.

XVIII. To communicate the information of mob/ demonstrators/ dharna/ riots coming towards Parliament House Complex or any unusual situation to Control Room/ Senior Officers.

d) Various functions like the Presidential Address before the commencement of the Budgets Session of 16th Lok Sabha was planned and conducted very effectively.

e) Contingency Drill/ Alarm Bell Rehearsals and through Anti Sabotage Checks/ visual checks of the entire PH Complex were carried out before every session and on routinely during sessions due to the paucity of manpower the assistance of allied security agencies was also sought for better outcome.

f) Hassle free access and movement of HE President, Hon'ble Vice-President, Hon'ble Prime Minister, Hon'ble Speaker/ Deputy Speaker/ Ministers/ MPs was regulated in a professional manner.

g) Elaborate Security arrangements were made in the PH Complex during the following important functions in addition to routine duties:

I. 35 Floral Tribute functions were smoothly conducted at the portraits of National Leaders and former Speakers of Lok Sabha in Central Hall of Parliament.

II. All call on of Hon'ble Speaker/ Hon'ble Deputy Speaker by National/ International Parliamentary Delegations during the year 2017 were facilitated by the PSS officers/ staff.

III. Services of Parliament Security Services was commended for sincerity and dedication in discharging duties on the successful conduct of the function "Launch of GST by Hon'ble Prime Minister of India in the august presence of the President of India" at midnight on Friday the 30th June, 2017 in the Central Hall, Parliament House.

IV. Presidential Elections & Vice-Presidential Elections- 2017: under the Returning Officership of Secretary General, Lok Sabha for the Election for President of India, Committee Room No - 62, Parliament House was designated as Polling Station, wherein voting for the election of President took place on 17th July 2017. Counting of vote was done on 20th July 2017. Similarly under the Returning Officership of Secretary General, Rajya Sabha for the Election for Vice President of India, Committee Room No - 62, Parliament House was designated as Polling Station, wherein voting for the election of Vice-President took place on 05th August 2017. Counting of vote was carried out on the same day. In view of the high degree of sensitivity attached to the 'Presidential Elections & Vice-Presidential Elections', beefed up security arrangements were put in place for smooth conduct, which was appreciated by the respected Secretary General (s).

V. Farewell function of outgoing Hon'ble President of India, Shri Pranab Mukhrjee was held on 23rd July 2017 in the Central Hall of Parliament.

VI. A farewell dinner was hosted by the Hon'ble Speaker, Lok Sabha in honour of the outgoing Vice President of India, Shri Hamid Ansari on 02nd August 2017 in GMC Balayogi Auditorium & Banquet Hall, Parliament Library Building. 287

VII. Birth/ Death Anniversary of Dr. B R Ambedkar on 14.04.2017/ 06.12.2017 respectively were organized in Plot-115, PH Complex, which was attended by VVIPs, VIPs, invitees & general public.

VIII. The 16th Anniversary of Martyrs who laid down their lives during the Terrorist Attack on Parliament House on 13th December 2001 was held on 13.12.2017 for paying Floral Tribute to the Martyrs. A Blood donation Camp in association with the Indian Red Cross Society (IRCS) was also organized on this occasion and a large number of officers/ staff from Lok Sabha/ Rajya Sabha Secretariat and other Security and allied agencies working in Parliament House had donated blood on the occasion. h) 67743 persons were facilitated to witness the proceeding of Lok Sabha during the year 2017 under the issuance passes for Public Gallery: 58156, Special Gallery: 142, Speaker's Gallery: 906, Distinguish Visitor's Gallery: 332, Rajya Sabha Gallery: 49, Diplomat Gallery: 175 & Press Gallery: 7983. Their admission to various galleries was properly regulated and strict vigil was maintained by the security staff. i) 3665 Officers of various Ministries and Govt. Departments visited the Official Box of Lok Sabha during the year 2017 for official duties during Session period and their entry was well regulated by the Parliament Security Service. j) 66 Foreign Parliamentary Delegation witnessed the proceeding of Lok Sabha from Special Box during the year 2017. k) 51237 visitors were shown around the Parliament House during Inter- Session period on the recommendation of Hon'ble Ministers/ MPs, Senior Officers of the Secretariat and Education/ Government Institution, while 32574 visitors visited at the Parliament Museum at Parliament Library Building. l) A total number of 184907 Casual Entry Permits were issued through Reception Office, Parliament House: 78713, Reception Office, PHA: 75065 and Reception Office, PLB: 31129 Casual Entry permits were issued. In addition to the Invitees/ Guests of LSTV in PLB were issued 2493 (Computerized or Manual Passes). m) 1403 number of Yellow Casual Entry Passes (meant for contractors/ casual labourers) issued wherein 8998 Yellow Casual Entry Passes were extended and 2342 number of Pink Casual Entry Passes (meant for allied security agencies) were issued through D&T Wing and 1162 Pink Casual Entry Passes were extended, Parliament House. 29016 numbers of Casual/ Monthly Entry Permits were issued through Parliament Security Service Office, PHA, while . n) A total number of 8477 which include Parliament House:2581, Parliament House Annexe: 1010, & Parliament Library Building: 4886 Seminars/ Conferences/ Functions/ Meetings/ Calls on were held and attended by the Vice-President/ Prime Minister/ Hon'ble Speaker/ Hon'ble Deputy Speaker/ VIPs for which proper security arrangements were made. o) Additional Security arrangements were made during occasions (Total 1136: Lunches/ Dinners/ Refreshments etc. in PH: 56, PLB: 630, PHA: 450) attended by the HE President/ Hon'ble Vice- President/ Prime Minister/ Hon'ble Speaker/ Hon'ble Deputy Speaker/ VVIPs/ VIPs/ foreign Delegates. p) 108 Officials from Parliament Security Service, Lok Sabha(Non-Technical & Technical), Delhi Police and PDG were imparted training in 19 Training/ Courses at various training facilities in India and abroad during the year 2017. q) The Centralized Pass Issue Cell issues Casual Entry Passes: Sessional Passes, Gallery Passes, Media passes, Radio Frequency Tags for Individual & Vehicles, Identity Cards, Bar Code Passes, Parking Labels etc to Hon'ble MPs, Officers, Staff, Allied Agencies and visitors during Session/ Inter-Session period throughout the year on permanent, Sessional and daily basis as the case may be. 288

Parliament Security Service (Technical)

(i). Anti-Sabotage Unit (ii). Central Command Station (CCS-T) (iii). Communication Unit (iv). CCTV Unit (v). Central Command Station (CCS) (vi). Local Control Station (LCS) Unit

Anti-Sabotage Unit

8.4 Anti Sabotage/Anti Explosive Checks of the Parliament House Estate is carried out on daily basis by the experienced and trained personnel of this branch during Parliament Session and Inter Session period with the help of sophisticated electronic search equipments and sniffer dogs. All materials that enter Parliament House Complex through two designated entry points IG-8 PH and TKR-I, are subjected to A.S. Checks round the clock (24x7) by the technical teams of Anti-Sabotage Wing (AS Wing).

8.5 During Inter-Session, Anti-Sabotage Checks (AS Checks) of Central Hall, HS Chamber, Dy. Speaker’s Chamber, Hon’ble Chairman’s Chamber, Dy. Chairman’s Chamber, Rooms of LOP (RS & LS), committee rooms of PH, Reception and VVIP route etc. within the PH complex are carried out on daily basis. During Parliament Session, in addition to the routine search, A.S. Checks of Lok-Sabha chamber, Rajya Sabha chamber and Safe House (Balyogi Auditorium) are also carried-out well before commencement of the proceedings of Lok Sabha and Rajya Sabha. Three Anti Sabotage teams are constituted for the purpose. A.S. teams are assisted by outer agencies viz., IB/NSG/DP/PDG/BSF/ITBP during anti-sabotage checks of PH complex. For the purpose, A.S. Wing liaison with the aforementioned outer security agencies for detailing of their teams to Parliament House well in advance with necessary approvals from the competent authority. 8.6 A.S. Checks of vehicles at designated parking lots in the PH complex are also carried out on daily basis. A.S. Checks of the entire premises is carried out during threat calls. AS Checks of un-attended and suspicious objects are carried out whenever such incidents occur and a report is submitted to higher authorities. All the three Anti-Sabotage teams after carrying out routing AS Checks of their designated areas remain on hot stand-by up to 1400hrs and one A.S. team detailed in the afternoon shift from 1330hrs to 2000hrs carry out AS Check of venues of meetings, materials and vehicles checks at designated entry points in PH complex and thereafter remains on hot stand-by till the adjournment of both the Houses of Parliament. One Anti-Sabotage teams is being detailed on daily basis in the Night shift from 1930hrs to 0800 hrs for AS Check of materials/vehicles entering the PH complex during night hours.

8.7 During VVIP programs/meetings in PH/PLB/PHA/PHA Extension, advance and final A.S. Checks are carried out by A.S. Teams as per norms. Advance A.S. Checks of the entire Parliament House is also carried out before the commencement of every Parliament Session.

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8.8 During Inter-Session, A.S. Checks are carried out with nine (09) sniffer dogs (five dogs of LSS and four dogs of BSF). During the Parliament Session, two (02) additional sniffer dogs of BSF and four (04) sniffer dogs of ITBP are also requisitioned and detailed for AS Checks to adequately strengthen the dog squad. The BSF dog squad is ferried from BSF Tigri campus, New Delhi to Parliament House Complex and vice-versa on daily basis. The bills in respect of expenditure incurred for ferrying of the BSF dog squad is settled on monthly basis by this branch after according financial sanction of the competent authority. Bills in respect of annual expenditure incurred on feeding, medicines & maintenance of four BSF dogs detailed for PH and payment of salaries for four BSF dog handlers, one Head Constable & one Kennel Man detailed for Parliament duty are also processed and settled by this branch annually after according necessary approvals.

8.9 A Dog Kennel has been maintained for LSS Dog Squad at 23, Mahadev Road. The bills pertaining to feeding of dogs, medicines, treatment of dogs at Delhi are processed and forwarded to concerned branch for settlement. The process of procurement of pups, training of pups with dog handlers and induction of the trained pups in to LSS dog squad is also being dealt by this branch.

8.10 AS Wing has been entrusted with the task of procurement of Anti Sabotage Equipments like X-ray Baggage Inspection Systems, Door Frame Metal Detectors, Explosive Detectors, Non Linear Junction Detectors, Real Time Viewing System, Hand Held Spectrum Analyzer and Cell Phone Jammers etc., The procurement process of the new Anti Sabotage Equipments, replacement of the obsolete equipments and condemnation/disposal of the equipments is being done through open tender. A Technical Committee has also been constituted with the approval of SG (LS) for the purpose. AS Wing keeps track of the latest technology equipments used in the field for induction in future. AS Wing also deal with the process of awarding of AMC of X-Ray Baggage Inspection Systems (XBIS), Explosive Detectors, Liquid Explosive Detectors, Non Linear Junction Detectors (NLJD), Hand Held Spectrum Analyzer and other technical search equipments.

8.11 The technical staff of AS Wing undertakes maintenance/repair of Anti Sabotage equipments such as LED search lights, Cell Phone Jammers, Telescopic Extension Mirrors, HHMDs and other technical search equipments which are not covered under AMC. Operational training on XBISs, DFMDs and Hand Held Metal Detectors is imparted to Delhi Police security staff deployed in PH complex at various entry points for scanning of baggage and frisking of personnel.

8.12 Cell Phone Jammers of 2G/3G cell phone bands have been installed in both the Houses of Parliament (LS and RS chambers), Central Hall, Committee Rooms (PH/PLB/PHA/PHA Extension) and Auditoria (PLB/PHA/PHA Extension). The technical personnel detailed for the purpose operate and monitor the working of these equipments regularly during Parliament Session and during VVIP meetings. Cell Phone Jammers are also installed during special functions in the outer areas/courtyards of Parliament Complex (PH/PLB/PHA/PHA Extension) whenever such functions are held.

8.13 Officers/staff of this Wing are also being sent to different security agencies for training and refresher courses like CBRN Emergency Counter Measures Course at National Disaster Management Authority, Handling of VVIP security equipments at IB Central Training School, Identification and Handling 290 of Explosives (IHE) course at ITBP Mussorie for familiarization and to keep abreast of the latest technology and incidents/lapses related to VVIP security.

Work done by Anti Sabotage Wing during the year 2017:

(i) Procurement and successful commissioning of two Explosive Detectors ‘MO8 TVIN’ and two Mine Detectors ‘DMD Ultimate DEUS’ for PHA Extension building.

(ii) Accorded approval of SG (LS) for awarding of AMC of 14 old XBISs procured during the year 2002 to M/s ECIL Rapiscan Ltd., for the FY: 2017-18.

(iii) Accorded approval of SG (LS) for awarding AMC for seven XBISs procured during 2013- 14 after expiry of warranty to M/s ECIL Rapiscan Ltd, for the FY:2017-18.

(iv) Accorded approval of SG (LS) for awarding of AMC of Anti Sabotage Equipment (5 Explosive Detectors ‘MO8’, 2 NLJDs ‘RFD-23’ and 1 RTVS ‘NORKA’) procured in the year 2009 to M/s Precision Operations Systems (I) Pvt. Ltd., for the period from 01-01-2017 to 31-12-2018.

(v) Accorded approval of JS (S) for awarding of AMC of three NLJDs ‘NJE-4000’ to M/s Security Shoppe (India) Pvt. Ltd., for the period from 01-07-2017 to 31-03-2018.

(vi) Maintenance and serviceability of Anti-Sabotage Equipments such as three explosive Detectors (Mini Nose-1000B), Fifty HHMDs (Garrette Super Scanner), 50 HHMDs (Gold-1), Two Search Cams, One Oscor-OSC-5000E, twenty five LED Search Lights and twenty nine sets of 2G and 3G cell Phone jammers which are not under AMC.

(vii) Floated the tender for procurement of 45 Indoor Cell Phone Jammers and arranged demonstration of the jammers from M/s BEL and M/s ECIL in PH complex. The tender had to be cancelled as the equipments did not fulfill the required specifications.

(viii) Accorded financial approval for awarding of tender for procurement of eight XBIS and twenty HHMDs for PHA Extension. The tender awarded to the lowest bidder M/s ECIL Rapiscan Ltd., Tender had to be cancelled due to non compliance by the firm in submission of performance security.

(ix) 4190 calls for AS Checks of materials were attended at TKR1/TKR-II locations.

(x) 3295 calls for AS Check of materials were attended at IG-8 location of PH.

(xi) 2440 calls for AS Check of vehicles carrying materials were attended at IG-8 location.

(xii) 636 calls for AS Checks of vehicles were attended at TKR-I/TKR-II and MEG-6 (PHA) locations.

(xiii) 675 calls for AS Checks of vehicles were attended at IG-8, IG-9 locations of PH.

(xiv) More than 10,000 Vehicles parked at designated parking slots at Media parking, MP Self parking, TKR1 Cycle Stand, PLB basement parking and parking in front of BG-3 carried out on daily basis.

(xv) 145 service calls of XBIS and 14 service calls of DFMD attended and rectified. 291

(xvi) Processed and dispatched 1293 file notings pertaining to tenders for procurement of Anti Sabotage Equipments, AMC, Ferry bills of BSF, Feeding Bills of LSS dog squad, Medical treatment of LSS dogs, Pay & allowances of BSF dog handlers, Budget, Training, Administrative matters, AS Check reports, Status report of equipments etc.

(xvii) Cell phone jammers installed, operated and monitored at 495 locations which include installation of cell phone jammers during every VVIP/VIP function. Additional jammers are also installed in LS/RS Chambers, Central Hall, PLB Auditorium and various committee rooms as and when required. The cell phone jammers are switched-ON before commencement of each session/function/meeting and switched OFF at the conclusion. The working of cell phone jammers is being monitored hourly basis by the technical staff.

(xviii) Imparted operational training to Delhi Police personnel deployed on XBISs and DFMDs.

(xix) De-bugging of HS Chamber and Chairman Chambers carried out using Omni Spectral Correlator model: OSCOR OSC 5000E before commencement of every Parliament Session.

(xx) Carried out Anti-sabotage/Anti-Explosive checks of LS Chamber, RS Chamber and Safe House (PLB Auditorium) during Parliament session besides routine Anti-Sabotage/Anti- Explosive checks of PH including Central Hall on daily basis. AS checks of the venues of functions in PLB, PHA and PHA Extension building carried out as per the schedule of VVIP programmes. AS Checks of the venues during Dr. Ambedkar Jayanti, Mahapari Nivaran Divas and Floral tribute to Martyrs on 13th December was also carried out. The detail of AS Checks carried out during the year from (1st January 2017 to 31st Dec 2017) are as under:

Name of the venue No. of times AS Checks carried out LS and RS Chambers (During Session & Advance ASC) 66 LS and RS Lobbies (During Session & Advance ASC) 66 LS and RS Galleries (During Session & Advance ASC) 66 LS and RS Basements (daily, excluding holidays) 244 CH & its Gallery (daily, excluding holidays) 255 PLB Auditorium (During Session & VVIP programmes) 74 HS Chamber and Chairman Chamber (daily, excluding holidays) 247 Committee rooms (53, 62 &63) (daily, excluding holidays) 244 Committee rooms of PLB (During VVIP programmes) 50 Committee rooms of PHA (During VVIP programmes) 49 Committee rooms PHA Extension (During VVIP programmes) 20 Court Yards (daily, excluding holidays) 255 Outer area of PH complex (Daily basis) 365 Reception and railway reservation counter PH 292 (Daily excluding holidays) AS Check of flying objects landed in PH complex 05

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CCS (TECHNICAL) UNIT

(1) Command and Control Station. CCS(T) is looking after all the software related technical aspects of the Access Control System in the Parliament House Complex. These include Designing, Modification and Printing of passes, Generation of Reports, Maintenance of Network and hardware related problem of PC and server. Also all the software related complaints of RF Readers, Flap Barriers and TFT Displays at various entry points of Iron Gates and Building Gates are looked after by the technical staff posted with AD(S)-Tech, CCS. In addition to IPIS Software of Access Control System, problems being faced at user level are also being looked after for its corrections, modification and restoration with ECIL. General duties of morning staff include checking the functioning of various security gadgets like Boom- Barrier, Flap-Barrier, TFT, RF Readers and Bar-Code Readers installed at different locations of the Parliament House Complex. The functioning of the above security gadgets are also to be checked with various types of RF Tags and different categories of Bar-Code Passes.

Work done by the CCS (Technical) branch during the year 2017.

(i) Programming of RF Tags (195 old RF Tags were programmed for various categories like Lok Sabha Official, Rajya Sabha Official Media, Allied, Sessional, Vehicles of Rajya Sabha Members etc.).

(ii) 248 Nos. of Daily Checking reports.

(iii) 12 Nos. of Monthly reports for Persons & Vehicles who entered PH Complex with invalid RF Tags.

(iv) 11 Nos. of Weekly reports of Barcode Passes scanned through various gates of Parliament House Complex during Session.

(v) 32 Nos. of signatures scanned of Media personnel.

(vi) Supervision of the maintenance of the software related problems.

(vii) Designing, Modification and Printing of passes in D&T.

(viii) 20 Nos. of General reports generated.

(ix) 3 Nos. of RTI queries replied.

(x) Supervision of maintenance of Network and hardware related problem of PC and server.

(xi) Software related complaints of RF Readers, Flap Barriers and TFT Displays at various entry points of Iron Gates and Building Gates.

(xii) Problems being faced at user level in the IPIS Software of Access Control System were looked after for its corrections, modification and restoration with ECIL. 293

(xiii) Access of New VIP gate given to various categories of Barcode passes. Shifting of gadgets (TFT, Flap-Barrier, RF Reader and Bar-Code Reader) from Parliament House Reception to Mobile counter and back.

Work done by Communication Unit during the year 2017

(i) Operation of modern TETRA communication system with complete distribution of hand- held wireless set to security agencies viz. Parliament Security Service (Lok Sabha and Rajya Sabha), Delhi Police, PDG (CRPF), NDRF and NSG.

(ii) SMSs regarding VVIPs programs and Dharnas are being sent daily on Mobile Phones of concerned officers of LS/RS at about 0630 hrs and whenever required.

(iii) SMSs regarding VVIPs programs and Dharnas are being sent on TETRA wireless radios twice, daily at about 0900 hrs and 1000hrs and whenever required over.

(iv) Integration of TETRA communication system with new CCTV system is being utilized in Communication Control Room for effective co-ordination & monitoring.

(v) Incident management of all emergency situations are being done by Communication Control Room. Total 25 Nos of Incidents/Emergencies successfully handled by Communication Unit with quick response in the year 2017.

(vi) Contingency drill/rehearsals were carried out before commencement of each session of the Parliament in co-ordination with various security agencies & allied agencies.

(vii) Total 426 nos of VVIPs/VIPs movements (Hon’ble President, Hon'ble Vice-President, Hon’ble Prime Minister, Hon’ble Speaker, Hon’ble Dy.Speaker and Hon’ble Dy.Chairman along with other foreign dignitaries/delegations) during session period and 297 nos of movements during intersession period were regulated to PH complex in professional and most effective manner in the year 2017. Movements of VVIPs/ VIPs also successfully regulated during total 37 nos of floral tributes in the year 2017.

(viii) A familiarization training program on wireless sets and communication procedure/protocols was conducted by communication unit from 06th July to 07th July 2017.Total 95 officers/Assistants from Lok Sabha and 88 Officers/Assistants from Rajya Sabha attended the training program.

(ix) Annual Maintenance Contract for the installed Tetra Communication equipments at GRG Road started during this year.

(x) Procurement of 600 Nos. of batteries for THR 880i radio set which is integrated part of the Tetra Communication System of Parliament Security Services has been completed.

(xi) Weeding out of Log Book another registers up to 31.12.2015 has been done during the year. 294

(xii) Communication Unit took additional responsibilities and performed duties efficiently and smoothly in the year 2017 during

(a) President election on 17th July 2017 to counting on 20th July 2017 (b) Vice President election on 05th August 2017. (c) Voting on GST bill in Parliament.

CCTV and CCTV Upgradation Units

(i) The CCTV Unit has carried out round the clock surveillance of Parliament House Complex during the year 2017. Apart from surveillance of PH Complex the CCTV Unit have covered all the Floral Tributes held in Central Hall of Parliament House, various committee meetings held in committee rooms of PH Complex.

(ii) The CCTV Unit has covered all the sessions held during the year 2017 and preserved the recordings of the proceedings.

(iii) Special Functions organized in Parliament House on 14th April 2017 (Dr AmbedkarJayanti), 06th December 2017 (Mahaparinirvana Divas) and 13th December 2017 (Martyrs Day) were also covered by installing additional cameras and preserving recordings.

(iv) The Prestigious Presidential and Vice Presidential Elections 2017, the functions held in Central Hall to bid farewell to Hon’ble President, the Oath Taking Ceremony of newly elected Hon’ble President and function held in Central Hall for introduction of GST in the country were also covered successfully during the year by CCTV Unit.

(v) At present the CCTV surveils the entire PH Complex through 491 cameras number including 13 Dedicated Cameras and 20 LPR (license plate reader) Camera.

(vi) The CCTV Unit monitored LCS security gadgets installed at iron gates.Any unauthorised activation of gadgets result in indication and alarm. The information regarding activation of alarms was immediately communicated to the concerned branch/communication control room/ECIL

(vii) The CCTV Unit also monitored the emergency sound system installed in CCTVControl Room.

(viii) The CCTV Unit also efficiently managed complaint registration process. All complaints regarding security gadgets in entire Parliament House Complex were recorded and forwarded to the concerned branch and ECIL.

(ix) The CCTV Unit also monitored the Power Fence System. The information regarding unauthorised intrusion through power fence and activation of alarms were immediately communicated to the concerned branch/communication control room/ECIL.

(x) The CCTV Unit ensured the efficient maintenance and repairs of CCTV System through technical fault finding, fault analysis and proper maintenance schedules.

(xi) CCTV Unit ensured surveillance and monitored/recorded all incidences of breach of security, any other sensitive information and all important events. The CCTV Unit ensured 295

surveillance of the entire Parliament House Complex and brings any breach in security to the notice of higher authorities and security agencies

(xii) The CCTV Upgradation Unit checks all the Call Response Sheet (CRS) submitted by M/S ECIL, prepare month wise summary, impose penalty as per agreement and gets it approved by the competent authority. Final payment has been made to the firm after deduction of penalty amount with due concurrence from IFU and competent authority. A penalty of Rs. 10935720/- has been imposed on M/s ECIL during the period for 01.01.18 to 30.04.2018 out of the AMC amount of Rs. 1,11,70,567/- for violation of permissible downtime agreement with the approval of competent authority. Finalization of remaining period downtime penalty is under process. Settlement of 160 CCTV Cameras bills is also under process in which M/s ECIL is also liable for penalty due to delay in supply of stores and commissioning of CCTV Cameras in prescribed time.

(xiii) The CCTV Upgradation Unit Completed the site survey of PHC as per direction for installation of new 982 CCTV Cameras so that every nook and corner of PHC complex comes under CCTV surveillance.

(xiv) CCTV Upgradation unit facillitated M/s ECIL to carry out their jobs during installation of new cameras i.e. (entry passes for man, material and vehicle and supervising etc), testing of installed equipments after the necessary fine tuning in respect of up-graded CCTV system and liaisons with various allied agencies such as CPWD Electrical, Civil, AC etc.

Work Done During the year 2017 in LCS.

(i) Power Fence controller has shifted at newly constructed PHA extension building site at MEG-3 and MEG-4 locations.

(ii) On the recommendation of JPC, procurement of state-of the-art Under Vehicles Scanner Security System has been installed & commissioned at IG-1, IG-2, IG-7, IG-8, IG-1(PLB), TKR-I & TKR-II and handed over to LSS.

(iii) Two old desktop computer systems replaced by the new desktop computer system through Computer and Hardware branch.

(iv) Technical gadgets installed on the existing VVIP gate in PHA have been shifted to the old VVIP gate in PHA building.

(v) Permission for installation of technical gadgets at the MEG-3 and MEG-4 in PHA building has been obtained from NDMC and Traffic Police.

(vi) Movements of Hon‘ble President, Hon.Vice-President, Hon‘ble Prime Minister, Hon‘ble Speaker, Hon‘ble Dy. Speaker, Hon‘ble Dy. Chairman and other foreign dignitaries/delegations were regulated to PH complex and provide the safe passage to carcade through the concerned entry gates by use of the VIP panel.

(vii) Safety loop and Crash loop test will be carried out using a vehicle provided by M/s ECIL and report will be submitted to the higher authority. 296

(viii) The maintenance and supervision of Power Fencing will be carried out by this wing. Periodical measurement of pulse voltage will be measured by this unit to ensure proper pulse voltage flow in power Fence.

(ix) The LCS Wing has smoothly regulated around 1500 movements of Hon‘ble President, Hon.Vice-President, Hon‘ble Prime Minister, Hon‘ble Ex-Prime Minister Sh Manmohan Singh, Smt. Sonia Gandhi, Ambassadors and other foreign dignitaries/delegations through Iron Gate-7.

(x) The LCS Wing also smoothly regulated around 2500 movements of Hon‘ble Speaker , Hon‘ble Dy. Speaker, Hon‘ble Dy. Chairman, Sh. LK Advani, Ex-Prime Minister Sh. HD Deve Gowda and other foreign delegations through Iron Gate-1.

(F). Personnel strength of the Parliament Security Service (Technical) as on 31st December,2017

Technical Unit

Sl Designation AS CCS-T Communication CCTV LCS Total No 1 Joint Dir (Tech) - - 01 - - 01 2 Asst. Dir (Tech) 02 01 01 01 02 07 3 Security Officer (Tech) 01 01 04 02 01 09 4 Asst. Security Officer (Tech.) 08 * 01 06 # 07 14 36 5 Security Asst. Gd-I (Tech.) 01~ - - - - 01 6 Security Asst.Gd-II(Tech.) 12 01 10 07 06 36 7 SA-II (Phamacist) 01 - - - - 01 8 Secretariat Assistant 01 01 - - 02 9 Security Guard/ Dog handler 07 - - - - 07 10 Attendant Grade-II 01 - 02 - - 03 11 Attendant Grade-III - - - 01 - 01 12 House Keeper Grade-I 03 - - - 03 Total 37 04 25 18 23 107

* 01 Assistant Security Officer from PSS, Rajya Sabha Secretariat ~ 01 Security Assistant Grade-I (Tech) from PSS, Rajya Sabha Secretariat # 01 Assistant Security Officer from PSS, Rajya Sabha Secretariat

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Operational Wing

Designations Sanctioned Strength Actual Strength as on 31.12.2017 Additional Director (Security) 04 04 Joint Director (Security) 08 08 Assistant Director (Security) 09 09 Security Officer 31 31 Senior Security Assistant 61 62 Security Assistant Grade - I 69 51 Security Assistant Grade - II 128 26 Security Guard@ 04 00 Total 314 191

# 01 AD(S), 02 Senior Security Assistant, 01 Security Assistant Grade - I and 01 Security Assistant Grade - II are on deputation.

@ These 04 posts of Security Guard have not been merged with Security Assistant Grade - II till date.

Housekeeping Wing

Designations Sanctioned Strength Actual Strength as on 31.12.2017 Housekeeper (Spl. Gr.) 10 08 Housekeeper Grade - I 37 21 Housekeeper Grade - II 39 31 House Keeper Grade - III 39 10 Total 125 70

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