1 For official use only O & M No. 75 ANNUAL ADMINISTRATIVE REPORT 2017 LOK SABHA SECRETARIAT NEW DELHI February, 2019 2 P R E F A C E This Report deals with the various items of work executed by the Lok Sabha Secretariat during the Calendar year 2017. 2. The main function of the Lok Sabha Secretariat is to assist the Speaker in the discharge of several duties as the Presiding Officer of the Lok Sabha. It includes rendering of assistance to Members of Parliament (Lok Sabha) in the discharge of their Parliamentary duties in general and providing secretarial assistance to the House and various Standing and other Parliamentary Committees in particular. 3. The Lok Sabha Secretariat has been segmented into various Services and further into Branches/Sections for the efficient and smooth discharge of duties. The work done by each Branch/Section has been set out in the report Service-wise along with a Statement showing the personnel strength as on 31.12.2017. New Delhi; Smt. Snehlata Srivastava FEBRUARY, 2019 Secretary- General 3 C O N T E N T S PART-I LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE A HOUSE RELATED BRANCHES Page No. 1. Legislative Branch-I 8 2. Legislative Branch-II 13 (including Committee on Private Members' Bill & Resolution) 3. Parliamentary Notice Office 16 4. Members' Stenos Pool 18 5. Privileges & Ethics Branch 19 (including Committee of Privileges, Committee on Ethics and Committee on Protocol Violation and Contemptuous Behaviour of Government Officials with MPs) 6. Question Branch 26 7. Table Office 29 (including Business Advisory Committee and Committee on Absence of Members from the Sittings of the House) B COMMITTEE BRANCHES (a) Financial Committee Branches 1. Estimates Committee Branch 38 2. Public Accounts Committee Branch 39 3. Public Undertakings Committee Branch 41 4. Railway Convention Committee Branch 42 (b) Departmentally Related Standing Committee 43 Branches 1. Agriculture Committee Branch 45 2. Chemicals and Fertilizers Committee 46 Branch 3. Coal and Steel Committee Branch 47 4. Defence Committee Branch 48 5. Energy Committee Branch 49 6. External Affairs Committee Branch 50 7. Finance Committee Branch 52 8. Food, Consumer Affairs & Public 53 Distribution Committee Branch 4 9. Information Technology Committee Branch 54 10. Labour Committee Branch 55 11. Petroleum and Natural Gas Committee 56 Branch 12. Railways Committee Branch 57 13. Rural Development Committee Branch 58 14. Social Justice and Empowerment 59 Committee Branch 15. Urban Development Committee Branch 60 16. Water Resources Committee Branch 61 (c) Other Committee Branches (including Ad-hoc Committees) 1. Committee Branch-I 62 (including Rules Committee and General Purposes Committee) 2. Committee Branch-II 65 (Committee on Papers Laid on the Table, Joint Committee on offices of Profit, and Select/Joint Committee on Bills) 3. Committee on Government Assurances 70 4. Subordinate Legislation Committee Branch 71 5. Empowerment of Women Committee 74 Branch 6. Joint Committee on Security in Parliament 75 House Complex 7. Joint Committee on Land Acquisition Cell 76 8. MPLADS Committee Branch 77 9. Petitions Committee Branch 78 10. Scheduled Castes and Tribes Committee 79 Branch 11. Committee on Welfare of Other Backwards 80 Classes (OBC) 12. Complaints Committee Cell 82 13. Joint Committee on Financial Resolution 83 and Deposit Insurance Bill C ADMINISTRATIVE BRANCHES 1. Administrative Branch-I 84 2. Administrative Branch-II 94 3. Organisation and Methods Section 98 5 D SERVICE BRANCHES 1. Bills & Payment Branch 101 2. Computer (HW & SW) Management 104 Branch 3. Distribution Branch 116 4. General Procurement Branch 118 5. General Stores Branch 120 6. General Works Branch 122 7. Heritage Management Branch 124 8. Integrated Finance Unit (IFU) 126 9. Members' Salaries and Allowances Branch 130 (including Joint Committee on Salaries and Allowances of Members of Parliament) 10. Members' Services Branch 133 (including House Committee) 11. Sales and Records Branch 140 12. Welfare Branch 142 E OTHER BRANCHES 147 1. Conference Branch 2. Information Cell 158 3. Joint Recruitment Cell 159 4. Pay and Accounts Office (Members and 160 Gazetted Office, Non-Gazetted Employees & Audit and Cheques and Funds Branches) 5. Committee Coordination Branch 165 6. Reservation Cell for SC/ST Employees 167 Personnel Strength 169 PART-II LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE A RESEARCH AND INFORMATION 1. Research related Sections/Wings (a) Parliamentary Affairs Wings 172 (b) Political Affairs Wing 173 (c) Legal and Constitutional Affairs Wing 174 (d) Economic and Financial Affairs Wing 175 (e) Journal of Parliamentary Information (JPI) 176 Section (f) Social Affairs Wing 177 (g) Practice and procedure Unit 178 6 (h) Educational and Scientific Affairs Wing 179 (i) Who's Who Cell 180 2. Press and Public Relations Wing 182 3. Parliamentary Museum & Archives 188 4. Bureau of Parliamentary Studies & Training 192 B LIBRARY, REFERENCE AND DOCUMENTATION 1. Acquisition Section 194 2. Administration and Preservation Section 198 3. Audio-Visual & Telecasting Unit 200 4. Documentation Section 203 5. Members' Reference Service 205 6. Gazettes and Debates Section 208 7. Microfilming Unit 209 8. Parliament Library (Circulation Counter) 210 9. Press Clippings Section 214 10. Processing Section 217 11. Publication Unit 219 12. Reprography Service 220 13. Children's Corner 221 14. Acts and Bills Section 223 15. Digitalization Unit 225 16. Staff Library 228 Personnel Strength 230 PART-III VERBATIM REPORTING SERVICE Reporters Branch 232 PART-IV SIMULTANEOUS INTREPRETATION SERVICE Interpreters Branch 235 PART-V EDITORIAL AND TRANSLATION SERVICE 1. Editorial Branch 238 2. Synopsis Branch 241 3. Debates (Hindi) Branch 243 4. Debates (English) Branch 245 7 5. Translation (Index) Branch 247 6. Translation (Committee-I) Branch 250 7. Translation (Committee-II) Branch 252 8. Translation (Committee-III) Branch 254 9. Translation (Committee-IV) Branch 256 10. Translation (Committee-V) Branch 258 11. Translation (OIH-Q) Branch 259 12. Translation (English Questions) Branch 261 13. Translation (Parliamentary Papers) Branch 263 14. Translation (Publications) Branch 265 15. Raj Bhasha Prabhag 267 16. Hindi Information Unit 271 Personnel Strength 273 PART-VI PRINTING AND PUBLICATIONS SERVICE 1. Printing Section 274 2. Rota print Section 276 3. Proof Reading Section 277 4. Bindery Section 278 Personnel Strength 279 PART-VII LOKSABHA TELEVISION UNIT 280 PART-VIII PARLIAMENT SECURITY SERVICE 284 8 LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE AND ADMINISTRATIVE SERVICE A. HOUSE RELATED BRANCHES 1.1 The House related Branches are concerned with the day-to-day business of the Lok Sabha i.e. Questions, Bills, Resolutions, Motions, Budget, Cut Motions, Amendments, etc., and also with various Legislative Committees. Presently, the following Branches deal with the work related to the House:- (i) Legislative Branch-I (ii) Legislative Branch-II (iii) Parliamentary Notice Office (iv) Members' Steno Pool (v) Privileges and Ethics Branch (vi) Question Branch (vii) Table Office 1. LEGISLATIVE BRANCH-I (1) FUNCTIONS 1.2 The Legislative Branch-I deals with – Bills-Government Bills/Ordinances, Resolutions- Government Resolutions & Statutory Resolutions, Motions- Government Motions, No-Day-Yet-Named Motions, Motions for Suspension of Rules, Amendments to Motion of Thanks on the President’s Address, Short Duration Discussions, Messages from Rajya Sabha (receipt & transmission), Budgets-General, Railways, States, etc. (2) WORK DONE DURING THE YEAR 2017 1.3 The break-up of the work done in the Branch during the year was as under:- BILLS Government Bills introduced 58 Government Bills, as passed by Rajya Sabha, laid on the 1 Table of Lok Sabha Government Bills passed 50 Bills referred to Standing Committees 5 Bills-report of Standing Committees presented/laid 7 RESOLUTIONS Resolution placed before the House by the Chair 1 Government Resolutions-notices received 10 Government Resolutions-admitted 10 Government Resolutions-adopted 1 9 Government Resolutions-negatived Nil Government Resolutions-withdrawn Nil Statutory Resolutions-notices received 28 Statutory Resolutions-admitted 14 Statutory Resolutions adopted/negatived/withdrawn 14 ORDINANCES PROMULGATED BY THE PRESIDENT 10 MESSAGES RELATING TO BILLS, MOTIONS: Received from RS 39 Transmitted to RS 67 MOTION GOVERNMENT MOTIONS No. of notices received: - Nil No. of motions admitted: - Nil No. of motions discussed: - Nil No. of motions remained part-discussed: - Nil NO-DAY-YET-NAMED MOTIONS No. of notices received: - 7 No. of motions admitted: - Nil No. of motions moved: - Nil No. of motions adopted - Nil No. of motions withdrawn: - Nil No. of motions negatived: - Nil No. of motions which remained part-discussed: - Nil SHORT DURATION DISCUSSIONS UNDER RULE 193 ON MATTERS OF URGENT PUBLIC IMPORTANCE No. of notices received: - 225 No. of discussions admitted: - 4 No. of discussions held: - 4 No. of discussions completed: - 3 No. of discussions remained part-discussed: - 1 10 MOTIONS FOR SUSPENSION OF RULES No. of Motions moved: - 3 No. of Motions adopted: - 3 MOTION OF THANKS ON PRESIDENT’S ADDRESS No. of amendments tabled: 549 No. of amendments moved and negatived: 415 UNION BUDGET (i) No. of Cut Motions on Demands for Grants under 119 the control of Ministry of Railways admitted and circulated: No. of Cut Motions moved: 80 No. of Cut Motions adopted: Nil (ii) No. of Cut Motions on Demands for Grants under 53 the control of Ministry of Agriculture and Farmers' Welfare admitted and circulated: No. of Cut Motions moved: 37 No. of Cut Motions adopted: Nil (iii) No. of Cut Motions on Demands for Grants under 57 the control of Ministry of Defence admitted and circulated: No. of Cut Motions moved: 29 No. of Cut Motions adopted: Nil (iv) No. of Cut Motions on Demands for Grants under 61 the control of Ministry of Home Affairs admitted and circulated: No. of Cut Motions moved: 20 No. of Cut Motions adopted: Nil (v) Cut motions on the Outstanding Demands for 348 Grants admitted and circulated: No. of Cut motions treated as moved: 348 No. of Cut motions adopted: Nil 11 AMENDMENTS TO GOVERNMENT BILLS No.