GENERAL COMMITTEE AGENDA Tuesday March 27, 2012 9:00 a.m. Town Council Chambers Page 1 1. CALL TO ORDER 2. DECLARATIONS OF PECUNIARY INTEREST 3. PUBLIC MEETINGS Nil. 4. DELEGATIONS AND PRESENTATIONS 4.1. Luke Swanek, Nipissing University - Presentation to Mayor G. Smith regarding TedX 5. MINUTES FROM ADVISORY COMMITTEES 5.1. Active Transportation Advisory Committee – February 28, 2012 That the minutes from the Active Transportation Advisory Committee meeting of February 28, 2012 be received. 5.2. Economic Development Advisory Committee – March 19, 2012 That the minutes from the Economic Development Advisory Committee meeting of March 19, 2012 be received. 6. NEW BUSINESS 6.1. Road Renaming Policy and Procedure for Municipal and Private Roads (AF021-12) 1. That the Road Renaming Policy and Procedure for Municipal and Private Roads, attached as Appendix “A” to Staff Report AF021-12, be approved. 2. That the proposed amendments to Appendix “C” of Fees and Charges By-law 2012-012, as outlined in Appendix “B” to Staff Report AF021-12, be approved. 3. That By-law 96-97, being a by-law to adopt and implement a policy respecting road naming and renaming, attached as Appendix “C” to Staff Report AF021-12, be repealed. 6.2. Exemption to Noise Control By-law – Longstaff/Thorne Wedding - July 7, 2012 (AF022-12) That the Longstaff/Thorne Wedding be granted an exemption to Section 1 of Schedule A (Prohibited Acts and Devices) of the Noise Control By-law on Saturday, July 7, 2012, from 4:00 p.m. to 11:30 p.m. at 23 Fuller Crescent. 1 GENERAL COMMITTEE AGENDA Tuesday March 27, 2012 9:00 a.m. Town Council Chambers Page 2 6.3. Disposition of Municipal Property Request – Bracebridge Agricultural Society (AF023-12) That the property described as Part of Part 1, Plan 35R-6420, in the former Township of Macaulay, now in the Town of Bracebridge, District Municipality of Muskoka, more particularly described as the parking lot to the south of the Agricultural Society Exhibit Hall and west of the roadway (described as Part of Part 1, Plan 35R-15050) shown in “green” on Appendix “B” to Staff Report AF023-12, be retained in public ownership. 6.4. Sale of Flooded OSRA (Hospodar & Gratton) (RC2008-01F) (AF025-12) 1. That the original shore road allowance in front of Part of Lot 13, Concession 10 (Lake Muskoka), in the former Township of Muskoka, now in the Town of Bracebridge, District Municipality of Muskoka, being Part 2, Plan 35R-23488, more particularly described in Appendix “A” to Staff Report AF025-12, and Parts 2 and 3, Plan 35R-12477, more particularly described in Appendix “B” to Staff Report AF025-12, be declared surplus and approved for sale to the applicants subject to: 1.1 all costs being borne by the applicant. 6.5. Original Road Allowance Closing (Caverson/Commandant) – Encroachment (AF026-12) 1. That the owners of 1179 Waters Road continue with the ORA closing process approved by motion 11-GC-220 and ratified by Council on July 27, 2011, and reconfirmed by Council by motion 11-GC-239 on September 7, 2011, subject to: 1.1. The applicants confirm the location of the septic system on the draft reference plan; 1.2. Should the reference plan confirm an encroachment into the road widening, the applicants will be required to: 1.3. Enter into an agreement with the Town of Bracebridge to assume all responsibility and save the municipality harmless for any and all liability resulting from the encroachment; 1.4. Fully remove the encroachment at such time as the septic system is to be maintained or replaced; and, 1.5. Pay all costs associated with the encroachment agreement. 2. That the Mayor and Clerk be authorized to execute such necessary documents to address the encroachment. 2 GENERAL COMMITTEE AGENDA Tuesday March 27, 2012 9:00 a.m. Town Council Chambers Page 3 6.6. Concession Agreement Extension Peake Fields at Verena Acres (CR004-12) 1. That, in accordance with Article 1(f). , the existing Agreement between the Town of Bracebridge and Redneck Express Inc. for operation of the concession booth space at Peake Fields at Verena Acres be extended for the optional 1-year term commencing on the 1st day of May, 2012 and ending on the 30th day of September, 2012. 2. That the Mayor and Clerk be authorized to execute an amendment to the existing Agreement with Redneck Express and that the final form and content of the extension documentation be to the satisfaction of the Municipal Clerk and the Director of Culture and Recreation. 3. That the following Schedule of Monthly Payments be approved for the approved for the 2012 season: May 1, 2012 – September 30, 2012 Monthly Rent Total Rent $1250.00 $250.00 (five Months) 6.7. Junior Hockey Proposal (CR005-12) 1. That the application by Mr. Tim Dickieson for a Junior Hockey Club franchise for Bracebridge through the Greater Metro Junior Hockey League (GMHL) be endorsed. 2. That the necessary ice time and dressing room space at the Bracebridge Memorial Arena be allocated to the Junior Hockey Club franchise for the 2012- 2013 ice season, with an optional second season for 2013-2014 should the application be successful. 3. That staff work with Mr. Dickieson to develop an Agreement between the Town of Bracebridge and Mr. Dickieson confirming the terms and conditions under which the Junior Hockey Club would use the Bracebridge Memorial Arena and report back to General Committee with final details regarding the proposed terms and conditions for an Agreement. 6.8. 35A Manitoba Street – Lease Extension, Muskoka Small Business Centre (MSBC) (ED004-12) 1. That the Town’s Lease Agreement with Bob Kelly for the office space located at 35A Manitoba Street be extended for a one-year period from May 1, 2012 to April 30, 2013 at a rate of $1010.98 per month plus HST. 2. That the sub-lease to the BIA be increased by 2.5% effective April 1, 2012. 3 GENERAL COMMITTEE AGENDA Tuesday March 27, 2012 9:00 a.m. Town Council Chambers Page 4 6.9. Tender Results – Tender 2012-TOB-T-002 Woodchester Avenue Reconstruction and Watercourse Improvements (PW006-12) That Tender 2012-TOB-T-002 for Woodchester Avenue reconstruction (Part A) and watercourse improvements (Part B) be awarded to the low tenderer Maram Building Corporation for the Tendered Price of $1,181,708 plus HST. 6.10. White Pines Subdivision Phase 1, 2A, 2B, 4, 6, & 7 – Supplementary Letter of Credit Reduction (PW007-12) That the value of securities currently being held by the Town to address previous deficiencies associated within the White Pines Plan of Subdivision be reduced in the amounts shown on Appendix “A” attached to Staff Report PW008-11. 6.11. Item for Discussion – Letter from Mae Campbell, President, Bracebridge BIA, dated March 21, 2012, regarding Downtown Parking (Reference Material Attached) (Councillor L. Cragg) That the letter from Mae Campbell, President, Bracebridge BIA, dated March 21, 2012 regarding Downtown Parking be referred to staff in the By-law Enforcement Branch for review in consultation with the District of Muskoka and staff in the Economic Development Department and report back to General Committee. 6.12. Item for Discussion – Letter from Mae Campbell, President, Bracebridge BIA, dated March 21, 2012, regarding Sidewalk Cafés (Reference Material Attached) (Councillor L. Cragg) That the letter from Mae Campbell, President, Bracebridge BIA, dated March 21, 2012, regarding Sidewalk Cafés be referred to staff in the Development Services Department for review in consultation with District and Town Staff and report back to General Committee. 6.13. Item for Discussion – Presentation regarding a New Book on the History of the Pioneer Street Names in the Town of Bracebridge by Gary Denniss (Mayor G. Smith) That Gary Denniss be invited to General Committee to conduct a presentation on his new book regarding the history of the pioneer street names in the Town of Bracebridge. 7. ONGOING BUSINESS 7.1. Health & Safety Update 8. CORRESPONDENCE Nil. 9. CLOSED SESSION Nil. 4 GENERAL COMMITTEE AGENDA Tuesday March 27, 2012 9:00 a.m. Town Council Chambers Page 5 10. RESOLUTIONS ARISING FROM CLOSED SESSION 11. ADJOURNMENT A copy of this agenda in large print format is available upon request. For your convenience, assistive listening devices are available from staff in the Council Chambers. 5 6 ACTIVE TRANSPORTATION ADVISORY COMMITTEE MINUTES Tuesday February 28, 2012 – 7:00 p.m. Town Council Chambers Page 1 1. CALL TO ORDER Committee Chair S. Young called the meeting to order at 7:00 p.m. and the following were recorded as being present. Committee Members: Councillor, S. Young (Committee Chair) D. Crichton A. McLeish D. Raithby Regrets: P. deMos Staff: Chief Administrative Officer, J. Sisson Director of Development Services, K. Horrigan Municipal Engineer, R. Walton Engineering Technologist, A. Stacey 2. DECLARATIONS OF PECUNIARY INTEREST Nil. 3. DELEGATIONS AND PRESENTATIONS Nil. 4. NEW BUSINESS 4.1. Directional Plan to Developing the Active Transportation Plan A sample of a Directional Plan was circulated to the Committee for discussion and is attached as Appendix “A”. Committee members discussed the road map to get to the plan and what their mission statement was. Committee will be provided a link to the presentation from the first meeting which included reference to the Community Based Strategic Plan and the Committee’s Terms of Reference. Committee would like to come up with a definition for Active Transportation. Further discussion occurred regarding a survey to the public to gather information regarding biking, where people bike and how often they bike in order to learn and understand any barriers that exist.