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Washington Metropolitan Area Transit Authority Replace Chilled Water Air

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Washington Metropolitan Area Transit Authority Replace Chilled Water Air IFB FQ13056/MR Washington Metropolitan Area Transit Authority Replace Chilled Water Air Conditioning Units Metrorail Stations DC, MD and VA Contract No. FQ13056 IFB Issued: April 2013 Volume 1, Bidding and Contracting Requirements Washington Metropolitan Area Transit Authority Contract No. IFB FQ13056 IFB FQ13056/MR Date: April 2013 LETTER TO BIDDERS WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY (WMATA) DATE: April 24, 2013 SUBJECT: Invitation for Bid (IFB) IFB FQ13056/MR Replace Chilled Water Air Conditioning Units Metrorail Stations DC, MD, and VA The Washington Metropolitan Area Transit Authority (WMATA) requests your bid for the furnishing of labor, materials, equipment, tools, project management, supervision, engineering, quality control, testing, transportation, safety, appurtenances and other items necessary for the Replace Chilled Water Air Conditioning Units, Metrorail Stations, DC, MD, and VA as contained in the IFB. The solicitation includes but is not limited to: replacement of station chilled water air conditioning units ranging in size from 3,620 CFMs to 29,700 CFM’s. Station Jurisdiction No. of Units Virginia Square VA 5 Court House VA 3 Mt. Vernon DC 3 Shaw Howard University DC 4 Forest Glen MD 1 Glenmont MD 2 Columbia Heights DC 3 Georgia Ave DC 3 Total 24 Estimated Cost Range: $1,000,000 - $5,000,000 Contract IFB FQ13056 Page 2 IFB Letter Washington Metropolitan Area Transit Authority Contract No. IFB FQ13056 IFB FQ13056/MR Date: April 2013 Period of Performance. Two construction phases 10/15/13 - 05/15/14 10/15/14 - 05/15/15 All work must be complete by 05/15/15. Bonds/Guarantees: A bid guarantee, in the amount of 5% of the total bid price, is required with the bid if it is greater than $100,000. The successful proposal must provide Performance and Payment Bonds in the amount of the initial contact award after award of the contract. DBE Information: The solicitation includes a DBE goal of 32% if the bid price is $500,000 or more. Information on the WMATA DBE program can be found at http://www.wmata.com/business/disadvantaged_business_enterprise/ WMATA will have a DBE office representative on hand at the Pre Bid Condense. DBE Vendor Directory http://www.wmata.com/business/disadvantaged_business_enterprise/dbe_search.cfm Questions regarding WMATA’s DBE program may be addressed to Ms. Tammy Paige-Sterling [email protected], telephone 202-962-2409. Insurance The successful bidder must provide Commercial General Liability (CGL), Automobile Liability (AL), Railroad Protective Liability (RRPL) with WMATA included as an additional insured on the Commercial General Liability and Automobile Liability In lieu of providing a standalone RRPL in WMATA’s name, the successful bidder may request that the contract work be covered under WMATA’s blanket Railroad Protective Liability Insurance Program. Refer to Special Conditions 2.15 Indemnification and Insurance, Railroad Protective Liability Insurance (RRPL) whereby WMATA may waive the requirement for the contractor to procure the RRPL and instead be covered under WMATA’s RRPL policy by pre- paying a waiver fee as determined by WMATA’s Risk Management Department. The Contractor would apply for coverage under WMATA RRP policy, pay the waiver fee and submit proof of payment to the Authorized Representative. The contractor is entitled to 100% reimbursement of the actual premium paid to WMATA with no markups. The application and fee must be submitted within ten (10) calendar days of contract award. For bidding purposes, an allowance will be provided on the Unit Price Schedule. The contractor shall be reimbursed 100% of the actual waiver fee paid to WMATA. Contract IFB FQ13056 Page 3 IFB Letter Washington Metropolitan Area Transit Authority Contract No. IFB FQ13056 IFB FQ13056/MR Date: April 2013 If the contractor chooses to not utilize the WMATA RRPL, then WMATA will reimburse the contractor the actual cost with no markups up to the amount (not allowance) that would have been paid for the WMATA waiver fee. WMATA will have an insurance representative on hand at the Pre Bid Conference to discuss the Railroad Protective Liability Insurance. Pre Bid Conference: Wednesday, May 8, 2013 at 8:00 am at WMATA, Jackson Graham Building,, Lobby Level, 600 5th Street, NW, Washington, D.C., 20001. WMATA will provide a PowerPoint presentation including the solicitation issues and technical requirements WMATA will have representatives of our procurement, insurance, DBE, safety, and infrastructure rehabilitation in attendance. WMATA certified DBE’s are strongly encouraged to attend. All attendees must provide a WMATA Contractor ID or a government issued identification for entry into the Jackson Graham Building (cameras, cell phones, computers and other mobile devices are permitted). Individuals that plan to attend the meeting are requested, but not required, to send an email to [email protected] , with their name, title, company name, mailing address, telephone, and email for each attendee. Attendees should arrive early in order to clear security and/or receive temporary badges. The meeting is expected to end by 11 am. Site Visits WMATA will conduct site visits at all locations over a two (2) night period. In order to visit all sites, you must attend both nights. Each night, the site visit will commence from the following meeting point. Attendees must provide their own transportation. Attendees must be escorted by WMATA. Night 1 Thursday, May 9, 2013, 11 pm (2300). Meeting point will be Virginia Square Metrorail Station, Station Manager Kiosk, 3600 Fairfax Drive, Arlington, VA 22201. Night 2 Friday, May 10, 2013, 11 pm (2300). Meeting point will be Columbia Heights Metrorail Station, Station Manager Kiosk, 3030 14th St. NW, Washington, DC 20009. Attendees that have a current WMATA Contractor ID shall display their ID and bring PPE and WMATA approved safety vest. Attendees not holding WMATA Contractor ID with PPE and vest should specifically identify themselves to the WMATA escorts. Individuals that plan to attend the Site Visits are requested to send an email 24 hours in advance of the site visit to [email protected] , with their name, title, company name, mailing address, telephone, and email for each attendee. WMATA must arrange escorts based upon the number of attendees. Contract IFB FQ13056 Page 4 IFB Letter Washington Metropolitan Area Transit Authority Contract No. IFB FQ13056 IFB FQ13056/MR Date: April 2013 Pre-Award Information: Shall not be submitted with the bid. After the bid opening, only the Apparent Low Bidder will be requested to submit Pre-Award Information. Bids Due: Wednesday, May 22, 2013 by 2 pm and shall be delivered to WMATA, Office of Procurement and Materials, Room 3C-01, 600 Fifth Street, NW, Washington, DC 20001. Bids will be publicly opened and read aloud in the WMATA Meeting Room, Lobby Level, 600 Fifth Street, NW, Washington, DC 20001. Bidders are cautioned to not take exceptions or qualify their bid. Any questions regarding the solicitation should be made in writing to the Contracting Officer no later than five (5) business days prior to the bid opening. Please carefully review the Notice to Bidders of the IFB. The Notice to Bidders addresses common problems found in previous bids that may cause bid rejection. Virginia Contractor License The proposer and all subcontractors shall have a Virginia Class A contractor license. http://www.dpor.virginia.gov/ . This is a Commonwealth of Virginia law and WMATA complies with the law. Basis of Award A single contract for all items will be awarded to the lowest responsive and responsible bidder. Type of Contract: Firm fixed price contract for the items in the Unit Price Schedule. IFB Volumes Volume 1, Bidding and Contracting Requirements Volume 2, Technical Provisions Volume 3, Drawings IFB availability: Once the IFB is issued it will be posted on the WMATA website at http://www.wmata.com/business/procurement_and_contracting/solicitations/index.cfm in Adobe Acrobat (.pdf) format. The IFB can be download free of charge. In order to avoid IFB download problems, please immediately download the latest version of Adobe Acrobat Reader (Currently Version XI (11.0.01)) available for free at http://get.adobe.com/reader/ Contract IFB FQ13056 Page 5 IFB Letter Washington Metropolitan Area Transit Authority Contract No. IFB FQ13056 IFB FQ13056/MR Date: April 2013 Amendments: If any amendments are issued, they will be posted on the WMATA website along with the solicitation. Buy America Act Certification (Not to be confused with Buy American) This information will be included in the following: a. Advance Notice to Bidder b. IFB c. Pre Bid Conference Meeting Agenda/Handout Bidders should be fully cognizant regarding BUY AMERICA and be prepare to submit not only a BUY AMERICA certificate but actual proof of compliance including parts and assembly. This information will be required with the Pre Award Data submitted by the Apparent Low Bidder. The applicable Buy America Certificate for this solicitation is “Certification requirement for procurement of steel, iron, or manufactured products.” http://www.fta.dot.gov/legislation_law/12921.html This project is funded by the Federal Transit Administration. The Buy America requirements apply to federally assisted construction contracts, and acquisition of goods or rolling stock contracts valued at more than $100,000. (a) By submission of this offer, the offeror certifies, and in the case of a joint offer, each party thereto certifies as to its own organization, that in connection with this procurement it will comply with 49 U.S.C. 5323(j) and 49 C.F.R. Part 661, which provide that Federal funds may not be obligated unless steel, iron, and manufactured products used in FTA-funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver. General waivers are listed in 49 C.F.R.
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