Translation Services Conforming to High Professional Standards
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TABLE OF CONTENTS Section 1 - The Schedule SF 1449 cover sheet Continuation To SF-1449, RFQ Number 19UP3020Q0008, Prices, Block 23 & Block 20 Section 2 - Contract Clauses Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12 Section 3 - Solicitation Provisions Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12 Section 4 - Evaluation Factors Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12 Section 5 - Representations and Certifications Representations and Certifications Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12 1 SECTION 1 - THE SCHEDULE CONTINUATION TO SF-1449 COVER PAGE, RFQ NUMBER 19UP3020Q0008 PRICES, BLOCK 23 & BLOCK 20 A. Price and Payment A.1. Price The Government will pay for translation, interpretation, rental of equipment required for interpretation and printing services under this contract at a fixed rate. per English word, per an hour, and/or per printed page A4 format of translated materials. This applies to translations into English, or to translations from English. The COR shall determine the number of English words. This rate shall cover all costs associated with the translation, interpretation, equipment rent and printing of translated material requirements, including preparation of the translation, materials, overhead and profit. The Government will not pay any additional expenses. The Offeror may submit prices in Ukrainian Hryvnyas or in the US dollars. In case the prices are submitted in the US dollars, the payments will be performed anyway in Ukrainian Hryvnyas. Option A. prices will be converted based on the U.S. disbursing officer rate of exchange, available at https://ice.cgfs.state.sbu, the exchange rate in effect the day an invoice is processed for payment by the post Financial Management Officer. Option B. prices will be converted based on the National Bank of Ukraine rate of exchange USD/UAH on the date of the invoice that cannot be earlier than acceptance of services). Please mark by X one acceptable option: Option A Option B A.1.1. PRICES (a) PRICES for Translation, Interpretation, Rental of Equipment Required for Interpretation and Printing Services in Kyiv, Ukraine These rates will cover all costs associated with the translation requirements, including preparation of the translation, interpretation, equipment rent and printing of translated materials, overhead and profit. 2 Rate incl. Rate excl. VAT Total Price VAT (indicate Unit of Estimated (indicate Title (indicate currency measure QTY currency currency USD/UAH) USD/UAH) USD/UAH) if VAT applicable Interpretation Services Not to Exceed 8 hours per day (workday) Consecutive hour 920 interpretation Simultaneous interpretation (two hour 440 interpreters) Interpretation Services Over 8 hours per day and during weekend and National Ukrainian Holidays Consecutive hour 40 interpretation Simultaneous interpretation (two hour 20 interpreters) Written Translation including MS Word, Excel, Power Point presentations Rate per one word 830,000.00 translated word Printing of Translated Materials: black and white printing, no binding 3 Page Rate per one A4 20,000.00 printed page format Rental of Equipment required for Interpretation Infra-red equipment: min hour 135 1max 100 headsets Infra-red equipment: from hour 20 101 to 200 headsets Tour guide system min 1 max 100 hour 135 headsets Total x x x x (b) PRICES for Translation, Interpretation and Rental of Equipment Required for Interpretation Services in Other Cities of Ukraine These rates will cover all costs associated with the translation requirements, including preparation of the translation, interpretation, equipment rent, overhead and profit, not to include lodging and transportation expenses. Rate incl. Rate excl. VAT Total Price VAT (indicate Unit of Estimated (indicate Title (indicate currency measure QTY currency currency USD/UAH) USD/UAH) USD/UAH) if VAT applicable Interpretation Services Not to Exceed 8 hours per day (workday) 4 Consecutive hour 100 interpretation Simultaneous interpretation (two hour 25 interpreters) Interpretation Services Over 8 hours per day and during weekend and National Ukrainian Holidays Consecutive hour 10 interpretation Simultaneous interpretation (two hour 5 interpreters) Rental of Equipment required for Interpretation Infra-red equipment: min 1max 100 hour 20 headsets Infra-red equipment: from 101 to 200 hour 10 headsets Tour guide system min 1 max 100 hour 20 headsets Total Estimated x x x x Price per Year (c) PRICES for Translation, Interpretation and Rental of Equipment Required for Interpretation in Other Cities of Ukraine Including Lodging and Transportation. These rates will cover all costs, associated with the interpretation requirements, equipment rent, lodging, transportation, overhead and profit. Rate incl. Rate excl. VAT Total Price VAT (indicate Unit of Estimated (indicate Title (indicate currency measure QTY currency currency USD/UAH) USD/UAH) USD/UAH) if VAT applicable 5 Interpretation Services Not to Exceed 8 hours per day (workday) Consecutive hour 300 interpretation Simultaneous interpretation (two hour 60 interpreters) Interpretation Services Over 8 hours per day and during weekend and National Ukrainian Holidays Consecutive hour 15 interpretation Simultaneous interpretation (two hour 10 interpreters) Rental of Equipment required for Interpretation Infra-red equipment: min hour 50 1max 100 headsets Infra-red equipment: from hour 20 101 to 200 headsets Tour guide system min 1 max 100 hour 50 headsets Total Estimated x x x x Price per Year 6 Total Amount, Total Amount, Contract Grand Total VAT excluded VAT included A1.1(a) Total + A1.1(b) Total + A1.1(c) (indicate currency: (indicate Total USD or UAH) currency: USD or UAH) GRAND TOTAL *This amount is based on total estimated Government requirements. If more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less. 7 A.2 VALUE ADDED TAX VERSION A VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are: A.3 Payment The Contractor shall not submit an invoice for payment until all requirements identified in this contract have been completed and delivery to the COR is complete. The COR shall calculate the number of words which the Contractor shall include in its invoice. The Contractor shall submit an invoice for payment to the following address: Embassy of the USA Financial Management Office 4 Igor Sikorsky St Kyiv, Ukraine and electronically to: [email protected] Payments will be made in local currency according to the National Bank of Ukraine exchange rate to US Dollar on the date the invoice is issued, or according to the U.S. disbursing officer rate of exchange, available at https://ice.cgfs.state.sbu, in this case the exchange rate in effect the day an invoice is processed for payment by the post Financial Management Officer.(in accordance with the chosen option of the given contract by the Contractor stated in the item C. Payments will be made within 30 calendar days (31 U.S. Code Chapter 39 - PROMPT PAYMENT) from the date the proper invoice (please see FAR 32.905(e)(b(1)) is received by FMO. A.4 MINIMUM AND MAXIMUM AMOUNTS During this contract period, the Government shall place orders totaling a minimum of USD 1,000.00 This reflects the contract minimum for the duration of this contract. The amount of all orders shall not exceed USD 175,000.00. This reflects the contract maximum for unscheduled services for this period of performance. B. Definitions "COR" means Contracting Officer's Representative; see FAR 52.212-4 Contract Terms and Conditions – Commercial Items, in Section 2. "Government" means the United States Government unless otherwise stated. 8 C. General Work Requirements C.1. WRITTEN TRANSLATION C.1.1. The Contractor shall perform non-personal translation services conforming to high professional standards. The Contractor shall: C.1.2. Translate from and into English, producing full, idiomatic translations of documents that may include highly technical papers, legal documents, and international treaties or national laws, regulations, or government correspondence. C.1.3. Perform analysis as deep as is needed under the circumstances in order to understand correctly the substance of the words and information to be translated, including attention to detail and nuances. The Contractor shall carefully analyze the simplicity or complexity of the language to be used in order to reach adequately the intended target audience. The Contractor shall perform sufficient research as to be able to apply the correct approach to translating documents that will fit various and complex sets of circumstances. The Contractor shall apply analytical skill to extract essential information from research material in order to apply it readily to the solution of problems of semantics or substance. The Contractor shall resolve linguistic problems as they arise and coordinate the work with others as necessary and as directed by the Contracting Officer’s Representative (COR). C.1.4. Display fluent