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February 2, 2017 at 9:00 A.M January 27, 2017 Ray Ritcey, Chair Halifax Water Halifax, Nova Scotia The regular meeting of the Halifax Water Board will be held on Thursday, February 2, 2017 at 9:00 a.m. in the Boardroom at 450 Cowie Hill Road, Halifax. AGENDA In Camera Reports 1C Approval of Minutes of the In-Camera Meeting held on Thursday, November 24, 2016 2C Business Arising from Minutes a) 3C Contractual Matter - Verbal (5 minutes) 4C Personnel Matter (5 minutes) 5C Governance Matter – Verbal (5 minutes) Regular Reports 1. a) Ratification of In-Camera Motions b) Approval of the Order of Business and Approval of Additions and Deletions (5 minutes) 2. Approval of Minutes of the Regular Meeting held on Thursday, November 24, 2016. 3. Business Arising from Minutes a) 4. Operating Results for the Nine Months Ended December 31, 2016 (5 minutes) Capital Projects (30 minutes) 5. 2017/18 Capital Budget 5.1 Northwest Arm Sewer Rehabilitation .................................................................... $19,793,168 5.2 Sullivan’s Pond Storm Sewer System Replacement Sullivan’s Pond Storm Sewer System Replacement ............................................................................................................. $9,581,993 5.3 Quinpool Road / Peninsula Transmission Main Rehabilitation ............................... $8,500,000 5.4 Lake Major Dam Replacement ................................................................................ $7,789,391 5.5 J.D. Kline Filter Media and Underdrain Replacement Program .............................. $5,747,060 $51,411,612 6. 2017/18 Water, Wastewater and Stormwater Operating Budget (30 minutes) 7. 2017/18 Annual Business Plan (15 minutes) Page 1 of 2 Information Reports 1-I Operations and Financial Monthly Update 2-I Capital Budget Approvals to Date 3-I Bank Balance 4-I Pension Plan Investment Performance 3rd Quarter, 2016 5-I 2016/17 Cost Containment 6-I AMI Project 7-I 2016 Customer Survey Original Signed By: James G. Spurr Secretary Page 2 of 2 1 HALIFAX REGIONAL WATER COMMISSION November 24, 2016 HALIFAX REGIONAL WATER COMMISSION MINUTES November 24, 2016 PRESENT: Commissioner Ray Ritcey, Chair Commissioner Darlene Fenton Commissioner David Hendsbee Commissioner Don Mason (via teleconference) REGRETS: Commissioner Russell Walker, Vice Chair Commissioner Mike Savage Commissioner Jacques Dube STAFF: Carl Yates, General Manager, HRWC Cathie O’Toole, Director, Corporate Services & Human Resources, HRWC James Spurr, Legal Counsel, HRWC Reid Campbell, Director, Water Services, HRWC Lorna Skinner, Administrative Assistant, HRWC 2 HALIFAX REGIONAL WATER COMMISSION November 24, 2016 TABLE OF CONTENTS CALL TO ORDER ........................................................................................................................... 3 1a. RATIFICATION OF IN CAMERA MOTIONS ...................................................................... 3 1b. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF DELETIONS ........ 3 2. APPROVAL OF MINUTES - OCTOBER 27, 2016 ............................................................ 3 3. BUSINESS ARISING FROM MINUTES ............................................................................. 3 a) None 4. OPERATING RESULTS FOR THE SEVEN MONTHS ENDED OCTOBER 31, 2016 ..... 3 5. CAPITAL PROJECTS (None) ............................................................................................ 3 6. LEAD SERVICE LINE REPLACEMENT PROGRAM - APPLICATION TO THE NOVA SCOTIA UTILITY & REVIEW BOARD ............................................................................... 3 7. DATE OF NEXT MEETING ................................................................................................ 4 3 HALIFAX REGIONAL WATER COMMISSION November 24, 2016 CALL TO ORDER The Chair called the regular meeting to order at 10:30 a.m. in the Board Room of the HRWC, 450 Cowie Hill Road. The Board moved In Camera at 10:30 and the regular meeting reconvened at 11:25 a.m. The Board moved back into In Camera at 12:05 and the regular meeting reconvened at 12:14. 1a. RATIFICATION OF IN-CAMERA MOTIONS MOVED BY Commissoner Fenton, seconded by Commissioner Hendsbee that the Halifax Regional Water Commission Board ratify the In-Camera motions. MOTION PUT AND PASSED. 1b. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF DELETIONS MOVED BY Commissioner Hendsbee, seconded by Commissioner Fenton that the Halifax Regional Water Commission Board approve the order of business and approve additions and deletions. MOTION PUT AND PASSED 2. APPROVAL OF MINUTES – October 27, 2016 MOVED BY Commissioner Hendsbee, seconded by Commissioner Fenton that the Halifax Regional Water Commission Board approve the minutes of October 27, 2016. MOTION PUT AND PASSED. 3. BUSINESS ARISING FROM MINUTES None 4. OPERATING RESULTS FOR THE SEVEN MONTHS ENDED OCTOBER 31, 2016 A report dated October 20, 2016, was submitted. 5. CAPITAL PROJECTS None. 6. LEAD SERVICE LINE (LSL) REPLACEMENT PROGRAM – APPLICATION TO THE NOVA SCOTIA UTILITY & REVIEW BOARD A report dated November 18, 2016, was submitted. Reid Campbell stated that, based on the submitted report, partial LSL replacements will no longer be carried out. The current plan is to have all LSL’s replaced by 2050. This will 4 HALIFAX REGIONAL WATER COMMISSION November 24, 2016 entail working closely with residents to ensure that the private side of the LSL’s are replaced as well. Discussion followed regarding the financial aspects of the replacement of the private LSL’s. The meeting went back into In-Camera at 12:05. The regular meeting reconvened at 12:14 MOVED BY Commissioner Ritcey, seconded by Commissioner Fenton that the Halifax Regional Water Commission Board approve an application to the Nova Scotia Utility and Review Board to amend the Halifax Water Rules and Regulations, to enable Halifax Water to financially contribute to the replacement of Lead Service Lines (LSL’s) on private property in the following two circumstances: 1. Where Halifax Water, due to an unplanned or emergency circumstance disturbs or replaces a LSL, the LSL will be replaced in its entirety at Halifax Water’s expense. 2. In any other circumstance where a LSL’s replacement is planned, including both customer initiated and Halifax Water initiated, Halifax Water will contribute 25% of the cost of the replacement of the LSL on private property up to a maximum contribution of $2,500.00. MOTION PUT AND PASSED. The next meeting is scheduled for February 2, 2017. The meeting was adjourned at 12:15 p.m. Original Signed By: Original Signed By: James G. Spurr Commissioner Ray Ritcey Secretary Chair The following Information Items were submitted: 1-I Operations and Financial Monthly Update 2-I Capital Budget Approvals to Date 3-I Bank Balance 4-I Wastewater Systems – Odour Management 5-I Halifax Regional Water Commission Employees’ Pension Plan – 3rd Quarter, 2016 – Financial Report. ITEM # 4 HRWC Board February 2, 2017 TO: Ray Ritcey, Chair and Members of the Halifax Regional Water Commission Board SUBMITTED BY: Original Signed by: Cathie O’Toole, MBA, CPA, CGA, Director, Corporate Services APPROVED: Original Signed by: Carl Yates, M.A.Sc., P.Eng., General Manager DATE: January 23, 2017 SUBJECT: Operating Results for the Nine Months Ended December 31, 2016 INFORMATION REPORT ORIGIN Financial Statements BACKGROUND The Board is required to review periodic financial information throughout the year. DISCUSSION Attached are the operating results for the first nine (9) months of the 2016/17 fiscal year, period ending December 31, 2016. The statements reflect direct operating costs by department and allocations among water, wastewater and stormwater for common costs shared across all the services provided by Halifax Regional Water Commission (HRWC). HRWC is a fully regulated government business enterprise, falling under the jurisdiction of the Nova Scotia Utility and Review Board (NSUARB). The NSUARB requires that HRWC file Financial Statements and rate applications with the Board based on the NSUARB Handbook for Accounting and Reporting for Water Utilities. The Accounting Standards Board (AcSB) requires rate regulated entities to conform to International Financial Reporting Standards (IFRS). The Commission has converted the SAP financial records to IFRS for the purposes of the annual audit and consolidation of the financial statements with those of Halifax Regional Municipality (HRM). The budget for the 2016/17 fiscal year was prepared using the NSUARB format and financial results will continue to be provided in NSUARB format. Page 1 of 7 ITEM # 4 HRWC Board February 2, 2017 Summary information is provided for the Balance Sheet on Page 1 and the Income Statement on Page 2. A detailed presentation of the Balance Sheet and Income Statement is provided on Pages 3 and 4. Pages 5 through 8 provide Income Statements by Service and for Regulated and Un- Regulated Services. Pages 9 and 10 provide the Balance Sheet and Income Statement in IFRS format. Consolidated Income Statement - Page 2 Consolidated operating revenue of $105.3 million is $5.2 million greater than revenue reported for the same year-to-date period last year. Consolidated operating expenses of $68.8 million are $1.8 million lower than the same period last year. Summarized Consolidated Operating Results Actual YTD Actual YTD 2016/17 2015/16 '000 '000 $ Change % Change Operating Revenue $105,259 $100,045 $5,214 5.2% Operating Expenses $68,790 $70,550 ($1,760) -2.5% Operating Profit (Loss) $36,469 $29,494 $6,975 23.6% Non Operating Revenue $2,486 $2,395 $91 3.8%
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