72 AGENDA ITEM Na -&....-
NORTH LANARKSHIRE COUNCIL
REPORT
To: Education Committee Subject: Home to School Transport Additional Contracts
From: Director of Education
MWLA I Ref I
Summary:
This report details additional contracts for home to school transport approved by the convener of the education committee at a special meeting attended by the administration department and education department. The education committee is asked to homologate the decision.
Recommendations:
The education committee is asked to:
(a) homologate the decision to allocate the transport contracts as recommended in appendices 1 and 2.
(b) refer ths report to the finance committee and request consideration be given to a contingency allocation to meet the budget shortfall detailed in paragraph 4.2.
Members wishg further information about this paper should contact:
Michael O’Neill, Director of Education, on 01236 441478, or Murdo Maciver, Head of Service, on 01236 441372
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NORTH LANARKSHIRE COUNCIL : EDUCATION DEPARTMENT
Home to School TransDort : Additional Contracts
Report by the Director
1 Backwound:
1.1 At the meeting on 30 May 1996 the education resources sub-committee approved the allocation of home to school transport contracts, both for mainstream pupils arranged by SPT and for special educational needs pupils arranged within the education department.
1.2 Subsequent to that meeting it has been necessary to invite tenders for adhtional contracts. These include contracts readvertised for financial reasons and arrangements for pre-5 and older special needs pupils identified or requested since the sub-committee meeting.
1.3 To ensure that transport arrangements were completed for the beginning of the school session the convener of the education committee and the chief executive arranged for the approval of the proposed allocation of these contracts. This paper informs the education committee about the arrangements and asks for homologation of the decisions.
2 Contracts arranped bv SPT for mainstream ouoils:
2.1 12 SPT arranged contracts required approval, including both readvertised contracts and late needs identified for the first time. The tenders received and the recommendations made by SPT are listed in appendix 1.
3 Contracts arranped for sDecial educational needs puoils:
3.1 92 contracts required approval, mainly for individual pupils travelling to pre-5, primary, secondary and special schools. These took account of pre-5 places allocated in June, adltional transport needs identified by head teachers and hrther analysis of Strathclyde arranged contracts due for renewal in August 1996.
3.2 The tenders received and the recommendations made are detailed in appendix 2. It is worth noting that these include 8 contracts not awarded to the lowest tender all because of inadequate or inappropriate vehicles.
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4 Home to school transoort budpet:
4.1 The total cost for all transport costs in 1996-97 together with the budget allocation is detailed below.
~ SPT Contracts SEN Contracts
Cost of all transport contracts &2,039,000 S1,051,900
Budget allocation &2,010,840 &1:004,520
Budget shortfall 2 28,160 2 47,380
4.2 The table indicates a 575,540 shortfall in the budget allocation to the department to meet the statutory and policy requirements. It is recommended that ths should be brought to the attention of the finance committee so that consideration can be given to a contingency allocation to meet the shortfall.
5 Recommendations:
5.1 The education committee is asked to:
(a) homologate the decision to allocate the transport contracts as recommended in appendices 1 and 2
(b) refer this report to the finance committee and request consideration be given to a contingency allocation to meet the budget shortfall detailed in paragraph 4.2.
Murdo Maciver Education Department
5 August 1996
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APPENDIX 1
Contracts arranged- bv SPT for mainstream pupils
CONTENTS
1. Contracts Not Awarded to Lowest Tenderer
2. List of Recommended Awards
3. Comparison of Tenders Received 76
CONTRACTS NOT AWARDED TO LOWEST TENDERER
* CONTRACT NO. 4276A ST MARYS PSlCLELAND PS - HARESHAW TYPE S MONTHS 36 PUPILS 13
OPERATOR COST FOR 12 MONTH PREV 12 COST PER CONTRACT EQNVCOST MONTH PUPILPER PERIOD EQNVCOST WEEK GOLDEN EAGLE COACHES 17100.00 5700.00 5171.88 11.54 2ND LOWEST TENDERER LOWEST TENDERER INSUFFICIENT RESOURCES
A L:
-3- 77
LIST OF RECOMMENDED AWARDS
-4- 78PERATOR COST FOR 12 MONTH PREV. 12 COST COMMENTS CONTRACT EQUIV COST MONTH PER PERIOD EQUW PUPIL COST PER WEEK CONTRACT NO. 2177D BALLMOLLOCH PS - LAlRDSHlLL ESTATE TYPE S MONTHS 36 PUPILS 2
HUGH HARHINS 9000.00 3000.00 5988.84 9.87
CONTRACT NO. 2415D CHRYSTON PSICHRYSTON HS - LECHETHILL FARM TYPE S MONTHS 36 PUPILS 2
ME CARS 3852.00 1284.00 1588.08 16.89
CONTRACT NO. 2550A LANGLANDS PS - CRAIGMARLOCH TYPE S MONTHS 24 PUPILS 1
KWiKKARS 3040.00 1520.00 2508.00 40.00 SOLETENDER
CONTRACT NO. 2569 FOR CHRYSTON HS - JOHNSTONE LODGE TYPE S MONTHS 36 PUPILS 2
MB CARS 2448.00 816.000 21.47 SOLE TENDER
CONTRACT NO. 2571 CHRYSTON PS - IRA VILLAS TYPE S MONTHS 36 PUPILS 2
MB CARS 3134.00 1044.67 13.75
CONTRACT NO. 2572A CHRYSTON PS - CLEDDANS, GREENLEA COTTAGE TYPE S MONTHS 36 PUPILS 3
1. MB CARS 3134.00 1044.67 9.16 SOLE TENDER
CONTRACT NO. 2583A ST PATRICKS PS - CHRYSTON PS - CLEDDANS, GREENLEA COTTAGE TYPE S MONTHS 36 PUPILS 29
MCGHEE COACHES 45000.00 15000.00 13.61
CONTRACT NO. 4032C CATHEDRAL PS - GREENACRESIKNOWETOPINORTH LODGE AREAS TYPE S MONTHS 24 PUPILS 84
STUARTS COACHES 26600.00 13300.00 8333.33 4.17
-5- 79 OPE~TOR COST FOR 12 MONTH PREV. 12 COST COMMENTS CONTRACT EQUIV COST MONTH PER PERIOD EQUIV PUPIL COST PER WEEK
CONTRACT r 0. 411 2C OUR LAD' S HS - FORGEWOOD TYPE S MONTHS 24 PUPILS 80
GRANGEBURN COACHES 26600.00 13300.00 10833.33 4.38 Revised price
CONTRACT NO. 4276A ST MARYS PSICLELAND PS - HARESHAW TYPE S MONTHS 36 PUPILS 13
GOLDEN EAGLE COACHES 17100.00 5700.00 5171.88 11.54 2ND LOWESTTENDER LOWEST TENDERER INSUFFICIENT RESOURCES
-6- 8oOP&RATOR COST FOR 12 MONM PREV. 12 COST COMMENT5 CONTRACT EQUIVALENT MOKTH PER PERIOD COST EQl!!VCOST PUPU, Pm WEEK
* CONTRACT NO. 2591 KILSYTH ACAD - STIRLING ROAD (BANTON LOCH HOUSE) TYPE S MONTHS 12 PUPILS 1
ANNEXTE JOHEiSTON 720.00 720.00 18.95
* CONTRACT NO. 2592 BANTON PS - TOMFYNE FARM TYPE S MONTHS 36 PUPILS 1
JASASTAXlS 5000.00 1680.00 44.21 SOLE TENDER 81
COMPARISON OF TENDERS RECEIVED'
-7- 82 OPERA COST FOR 12 MONTH PREV. 12 MONTH COST PER PUPIL COST PER MILE COMMENTS ’ TOR CONTRACT EQUIVALENT EQUIV COST PER WEEK PERIOD COST CONTRACT NO. 2177D BALMALLOCH PS - LAlRDSHlLL ESTATE- TYPE S MONTHS 36 PUPILS 8
HLJGH HARKINS 9oO0.00 3000.00 5988.84 9.87 TRAVEL MAC 14250.00 4750.00 5988.84 15.63 ESSBEE MINIBUS HIRE 19950.00 6650.00 5988.84 21.88 MCGHEE COACHES 30000.00 1oooO.00 5988.84 32.89
CONTRACT NO. 2415D CHRYSTON PS/CHRYSTON HS - LECHETHILL FARM TYPE S MONTHS 36 PUPILS 2
MB CARS 3852.00 1284.00 1588.08 16.89 STEPPS RADIO CARS 5600.00 1866.67 1588.08 24.56 CONTRACT NO. 2550A LANGLANDS PS - CRAIGMARLOCH TYPE S MONTHS 24 PUPILS 1
KWIKKARS 3040.00 1520.00 2508.00 40.00 SOLE TENDER
CONTRACT NO. 2569 FOR CHRYSTON HS - JOHNSTONE LODGE TYPE S MONTHS 36 PUPILS 2
MB CARS 2448.00 816.000 21.47 SOLE TENDER CONTRACT NO. 2571 CHRYSTON PS - IRA VILLAS TYPE S MONTHS 36 PUPILS 2
MB CARS 3134.00 1044.67 13.75 STEPPS RADIO CARS 4200.00 1400.00 18.42 CONTRACT NO. 2572A CHRYSTON PS - CLEDDANS, GREENLEA COTTAGE TYPE S MONTHS 36 PUPILS 3
ME CARS 3134.00 1044.67 9.16 SOLE TENDER
CONTRACT NO. 2583A ST PATRICKS PS - CHRYSTON PS - CLEDDANS, GREENLEA COTTAGE A. TYPE S MONTHS 36 PUPILS 29
MCGHEE COACHES 45000.00 15000.00 13.61 KELVIN CENTRAL BUSES LTD 48706.00 16235.00 14.73
/
CONTRACT NO. 4032C CATHEDRAL PS - GREENACRES/KNOWETOP/NORTH LODGE AREAS TYPE S MONTHS 24 PUPILS 84
GEM COACHES (RONALD BOND) 38500.00 19250.00 8333.33 6.03 0.00 MCKINDLESS EXPRESS 37580.00 18790.00 8333.33 5.89 0.00 STUARTS COACHES 26600.00 13300.00 8333.33 4.17 0.00 ANDY MCDADE 32000.00 16o00.00 8333.33 5.01 0.00 GRANGEBURN COACHES 37240.00 18620.00 8333.33 5.83 0.00 KELVIN CENTRAL BUSES LTD 60459.00 30229.50 8333.33 9.47 0.00 KELVIN CENTRAL BUSES LTD 54059.00 27029.50 8333.33 8.47 0.00
-8- OPELU COST FOR 12 MONTH PREV. 12 MONTH COST PER PUPIL COST PER MILE COMMENTS 83 TOR CONTRACT EQUIVALENT EQUIV COST PER WEEK PERIOD COST CONTRACT NO. 4068F ST. MATTHEW'S PS - CRAIGNEUK BUS STOPS TYPE S MONTHS 12 PUPILS 8
MR BRIAN JOHNSTON T/A SLO 5460.00 0.00 0.00 0.00 PACKAGE10218 MR BRIAN JOHNSTON T/A SLO 6500.00 6500.00 21.38 0.00 NO AWARD BUS PASSES TO BE PROVIDED STUARTS COACHES 7600.00 7600.00 25.00 0.00
CONTRACT NO. 4142C OUR LADYS HS - FORGEWOOD TYPE S MONTHS 24 PUPILS 80
STUARTS COACHES 28700.00 14350.00 10833.33 4.72 0.00 RevisedPrice GRANGEBURN COACHES 26600.00 13300.00 10833.33 4.38 0.00 RevisedPrice GEM COACHES (RONALD BOND) 38200.00 19100.00 10833.33 6.28 0.00 MCKINDLESS EXPRESS 37600.00 18800.00 10833.33 6.18 0.00 STUARTS COACHES 30400.00 15200.00 10833.33 5.00 0.00 GRANGEBURN COACHES 30400.00 15200.00 10833.33 5.00 0.00 KELVIN CENTRAL BUSES LTD 59864.00 29932.00 10833.33 9.85 0.00 KELVIN CENTUL BUSES LTD 53499.00 26749.50 10833.33 8.80 0.00 CONTRACT NO. 4276A ST MARYS PS/CLELAND PS - HARESHAW TYPE S MONTHS 36 PUPILS 13
KINGS OF SHOTIS 13651.50 4550.50 5171.88 9.21 DRUMMOND MINI BUS HIRE 22600.00 7533.33 5171.88 15.25 GRENFEIL ALEXANDER 26325.00 8775.00 5171.88 17.76 MR BRIAN JOHNSTONE 20370.00 6970.00 5171.88 13.74 HAD COACHES LTD 54995.00 0.00 5171.88 20.10 PACKAGE 10124 HAD COACHES LTD 24995.00 8331.67 5171.88 16.87 GOLDEN EAGLE COACHES 17100.00 5700.00 5171.88 11.54
-9- 84 QPZRATOR cow FOR 12 MOhI mv.12 COST COMMENTS CONTRACT IEQWALENT MONTH PER PERXOD COST EQUlVCOST PUmt PER WEEK 04) * CONTRACT NO. 2591 KILSYTH ACAD - STIRLING ROAD (BANTON LOCH HOUSE) TYPE S MONTHS 12 PUPILS 1
ANNEI?F JOHNSTON 720.00 720.00 18.95 WGH HARKINS PRIVATE HXRB 1080.00 1080.00 28.42 SAS AS TAXIS 2880.00 2880.00 75.79
CONTRACT NO. 2592 BANTON PS - TOMFYNE FARM TYPE S MONTHS 36 PUPILS 1
JASAS TAXN 5040.00 1650.00 44.21 SO= TENDER APPENDIX 2
TRANSPORT CONTRACTS FOR PUPILS WITH SPECIAL EDUCATIONAL AND/OR MEDICAL NEEDS SESSION 1996/97
Contracts eligible for acceDtance by the Director of Education
Under $20,000
CONTRACTOR CONTRACT NUMBER COST FOR SESSION 1996197
Ad air Taxis' 014N f2,280
Baillie Cars 088N f3,420 Baillie Cars 103N f2.660 f6.080
Brian McDonald 097N f3,610
Bros Cars 01 2N f3,420 Bros Cars 070N f2,660 Bros Cars 071 N f 1,330 Bros Cars 074N f 1,900 Bros Cars 076N f 1,520 Bros Cars 077N f1,140 Bros Cars 098N €2,280 f14,250
Cumbemauld TOA 031 N f3,230 Cumbemauld TOA 032N f 1,254 Cumbemauld TOA 047N f2,470 Cumbemauld TOA O5ON f4,674 Cumbemauld TOA 078N f 1,406 Cumbemauld TOA 079N f2,622 Cumbemauld TOA 081 N f 1,330 Cumbemauld TOA 105N f2.470 f 19.456
Cumess Travel 027N f8,550
D & M Taxis 043N f3,088
Double 'D' Cars 083N f2,850 86
Friel Private Hire 066N f3.2’30
G McKeown 005N f3,040 G McKeown 042N €2,850 G McKeown 029N f3.800 f9.690
Gordon Seaton 046N f5.700
Hamilton 023N f2,280
Hugh Harkins 053N f760
lan Wallace 044N €2,470
J MacDetmaid 033N f 1,900
James McGuire 104N f 1,900
John McGuikin 008N f 1,330
J Morgan 039N f4,940
K C Transport 013N €2,850 K C Transport 006N €2,831 K C Transport 007N f2.280 f7.961
Lenzies Taxis’ 048N €2,280 Lenzies Taxis’ 075N f3.420 f5.700
Lindsay of Coatbridge 035N f 1,520 Lindsay of Coatbridge 036N f 1,520 Lindsay of Coatbridge 049N f3,420 Lindsay of Coatbridge 090N €1,520 Lindsay of Coatbridge 091N f 1.330 f9.310
MAC Cars 056N f3,800
Mark Baird 022N €2,470
MCG 073N €1 0,450 Monklands TOA 025N f1,ilO Monklands TOA 001N f4,180 Monklands TOA 009N f 1,900 Monklands TOA 082N f2,850 Monklands TOA 089N f1,710 Monklands TOA 094N f2.280 f 14,630
Mr A Williarns 026N f2,660 Mr A Williarns 028N f3.420 f6.080
Mr Daniel Breen 1OON f3,040
Mullens Minibuses 051 N f2,470
P & F Taxis 034N f5,320
Raycars 096N f7,600
Sapphire Taxis' 004N f2,280 Sapphire Taxis' OllN f2,660 Sapphire Taxis' 019N f2,090 Sapphire Taxis' 021N f2,850 Sapphire Taxis' 087N f4.560 f 14.440
Stepps Taxis' 084N f4,560
STOA LTD 037N f2,280 I STOALTD 095N f2.280 f4.560
Strathkelvin TOA 052N f5,890
Town Taxis' 045N f 3,420
Twin Cabs 003N f3,420 Twin Cabs 072N f3.800 f 7,220
Walter Ashenhurst 002N f4,807
Williarn OHara 080N f 1.900 88
S M Ghee 058N (Combined Contract) 059N (Combined Contract) f9,500
Link Travel 065N (Combined Contract) 067N ( Combined Contract) 068N (Combined Contract) 069N (Combined Contract) €1 5,200 TRANSPORT CONTRACTS FOR PUPILS WITH SPECIAL EDUCATIONAL AND/OR MEDICAL NEEDS SESSION 1996/97
Contracts accepted by the Director of Administration
Over f 20,000
CONTRACTOR CONTRACT NUMBER COST FOR SESSION 1996/97
Redline Cabs 024N f2,660 Redline Cabs 055N f1,900 Redline Cabs 038N f2,660 Redline Cabs 01 ON f2,090 Redline Cabs 016N f3,800 Redline Cabs 01 7N f2,090 Redline Cabs 01 8N f2,090 Redline Cabs 020N f3,040 Redline Cabs 030N f2,280 Redline Cabs 040N f3,040 Redline Cabs 057N f2,660 Redline Cabs 060N f2,280 Redline Cabs 092N f3.800 f34.390 90
Contracts to be awarded to operator whose offer was not the lowest
Contract 013N
Awarded to K. C. Transport 2nd lowest offer AdairTaxis Lowest offer. Reason for not awarding (1) Additional Cost incurred f 17 10.00 per year
Contract 024N .* .. Awarded to Redline Cabs 2nd lowest offer Hamilton Lowest offer. Reason for not awarding (1) Additional Cost incurred f760.00 per year
Contract 025N
Monklands TOA 2nd lowest offer Lindsay of Coatbridge Lowest offer. Reason for not awarding (1) Additional Cost incurred f570.00 per year
Contract 029N
Awarded to G McKeown Joint 2nd lowest offer Brim McDonald Lowest offer. Reason for not awarding (1) Charles Johnstone Joint 2nd lowest offer. Reason for not awarding - drew lots Contours Joint 2nd lowest offer. Reason for not awarding - - drew lots Redline Cars Joint 2nd lowest offer. Reason for not awarding - drew lots Williarn 0% Joint 2nd lowest offer. Reason for not awarding - drew lots Additional Cost incurred f380.00 per year
Contract 039N
Awarded to J Morgan Joint 2nd lowest offer G Seaton Lowest offer. Reason for not awarding (1) R&COa.ts Joint 2nd lowest offer. Reason for not awarding - drew lots Additional Cost incurred f 1140.00 per year Contract 055N
Redline Cabs 2nd lowest offer D&MTaxis Lowest offer. Reason for not awarding (1) Additional Cost incurred € 1 71 .OO per year
Contract 056N
Awarded to MAC Cars 2nd lowest offer D&MTaxis Lowest offer. Reason for not awarding (1) Additional Cost incurred €1330.00per year
Contract 073N
Awarded to MCG 2nd lowest offer Town Taxis Lowest offer. Reason for not awarding (8) Additional Cost incurred €4370.00 per year 92 ( 2-8 )
Reasons for not awarding contracts to lowest offer
1. Contractor would be overstretched.
2. New contractor already receiving some tenders.
3. Contractor already has several contracts.
4. Remaining with previous contractor on the advice from psychological service.
5. Successfhl contractor submitted multiple bid which was cheapest overall.
.6 Contractor not previously utilised by authority, has not provided substantial viability.
7. Previous complaints about the contractor.
8. Offer not to speclfication