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Subject: NOTICE OF PROCEDURES FOR RESERVATIONS FOR UNSCHEDULED U.S. Department ARRIVALS AT CHICAGO O’HARE of Transportation INTERNATIONAL AIRPORT Federal Aviation Administration Effective Date : November 1, 2004 Issue Date: October 29, 2004 Initiated by: Air Traffic Organization, System Operations Services Section 1. Purpose. These reservation conducted by Canadian air carriers, are procedures apply to persons conducting excluded from the reservation program. unscheduled operations under instrument flight rules (IFR) to Chicago’s O’Hare Section 4. Terms. For purposes of this International Airport (O’Hare) during the notice: hours of 7:00 a.m. through 8:59 p.m. central time. “Reservation” is an authorization received in compliance with applicable Notices to Section 2. Operational Limits. Beginning Airmen (NOTAM) and procedures November 1, 2004, the Federal Aviation established by the FAA Administrator to Administration (FAA) established a operate an unscheduled arrival flight to reservation program for unscheduled O’Hare. A reservation for O’Hare is IFR flights to O’Hare. Unscheduled arrival allocated on a 30-minute basis beginning at reservations are generally limited to four an 7:00 a.m. and continuing through 8:59 p.m. hour and no more than two reservations central time. A reservation authorizes a during each half-hour for the hours of planned arrival only within the approved 7:00 a.m. through 8:59 p.m. central time or half-hour time period, unless the flight 1300 through 0259 coordinated universal encounters an air traffic control (ATC) time (UTC) unless additional reservations traffic delay. Reservations are requested have been made available as described in only for unscheduled IFR arrivals. section 6. Reservations are available beginning 72 hours in advance of the “Airport Reservation Office (ARO)” is an proposed arrival. operational unit of the FAA David J. Hurley Air Traffic Control System Command Section 3. Reservations. Each person Center that is responsible for administration conducting an unscheduled IFR flight to of reservations for the "other" category of O’Hare during the peak hours described in operations, i.e., unscheduled flights at High section 1 is requested to have an arrival Density Traffic Airports (title 14, Code of reservation allocated by the Airport Federal Regulations, part 93, subpart k), Reservation Office. reservations for unscheduled flights under Special Traffic Management Programs, and Helicopter operations and flights by foreign the O’Hare Arrival Reservation Program. air carriers, except those unscheduled flights “Unscheduled Operation” is an operation b. A maximum of two transactions per other than one regularly conducted by an telephone call/Internet session will be air carrier between O’Hare and another accepted. service point. Certain types of air carrier operations are also considered as c. Reservation periods are half-hourly from unscheduled for this notice. These include the top and bottom of the hour, 00 through irregular charter, hired aircraft service, ferry 29 and 30 through 59, regardless of the flights, and other non-passenger flights. arrival time within the period. For example, a 1920 arrival uses a 1900-1929 reservation. “Additional Reservation” is an approved reservation above the established limit. d. A reservation does not ensure against Additional reservations are available for traffic delays nor does it guarantee arrival unscheduled operations only and are within such allotted time. A reservation also allocated in accordance with the procedures is not an ATC clearance. Aircraft described in section 6 of this notice. specifically delayed by ATC traffic management initiatives do not need to obtain “Enhanced Computer Voice Reservation a new reservation based on the revised System (e-CVRS)” is the system used by the arrival time. FAA to make arrival and/or departure reservations at designated airports. There is e. Operators must check current NOTAMs a touch-tone telephone interface, an Internet in effect for the airport. A reservation from Web interface, and the ability to call the e-CVRS does not constitute permission to ARO directly for making reservations. operate if additional security or other operational limits or procedures are required Section 5. Reservation Procedures. by NOTAM and/or regulation. a. The FAA’s ARO (which includes f. The filing of a request for a reservation e-CVRS) will receive and process all does not constitute the filing of an IFR flight reservation requests for unscheduled arrivals plan. The IFR flight plan should be filed at O’Hare during the effective period. only after the reservation is obtained and Reservations are allocated on a "first-come- must be filed through normal channels. The first-served" basis determined by the time ARO does not accept or process flight plans. the request is received at the reservation office. Standby lists are not maintained. g. Operators obtain reservations by (1) the Users may access the computer reservation Internet; (2) calling the ARO's interactive system using a touch-tone telephone, via the computer system via touch-tone telephone; Internet, or by telephoning the ARO or (3) calling the ARO directly. The directly. Requests for reservations will be telephone number for the e-CVRS computer accepted beginning 72 hours prior to the is 1-800-875-9694. This toll-free number is proposed time of arrival at O’Hare. For valid for calls originating within the example, a request for an 11 a.m. reservation United States, Canada, and the Caribbean. on a Thursday will be accepted beginning at Operators outside those areas may access 11 a.m. on the previous Monday. e-CVRS by calling the toll number of (703) 707-0568. The Internet Web address for accessing e-CVRS is http://www.fly.faa.gov/ecvrs. Operators 2 may contact the ARO at (703) 904-4452 if Cancellations should be made through they have a problem making a reservation e-CVRS as soon as practical using the using the automated interfaces, if they have telephone interface, the Internet Web a question concerning the procedures, or if interface, or by calling the ARO. Early they wish to make a telephone reservation cancellation of reservations will provide from outside the United States, Canada, or opportunities for other operators to use the the Caribbean. (Note: The inability to limited number of airport reservations. obtain a reservation because all the reservations have been allocated is not k. The following information is needed to considered as having a problem making a change or cancel a reservation: reservation.) (1) Aircraft 3-letter identifier and flight number or tail number, depending on what h. When filing a request for an arrival information was provided for the original reservation at O’Hare, the operator is reservation. expected to provide the following (2) Date and time (UTC) of reservation. information: (3) Reservation number. (1) Date(s) and hour(s) (UTC) of proposed operation(s). Section 6. Additional Reservations. (2) Aircraft call sign, flight identification, or tail number(s). Operators using a 3-letter a. Notwithstanding the limits in section 2, if identifier and flight number for ATC ATC weather and capacity conditions are communication must obtain a reservation favorable and significant delay is not likely using that same information. Operators at O’Hare or in the National Airspace communicating with ATC using an aircraft System as a result of O’Hare-related tail number must obtain a reservation using demand, the David J. Hurley Air Traffic the tail number. Control System Command Center may (3) Aircraft type identifier. determine that additional reservations may (4) Origin airport (3-character identifier) be accommodated for a specific time period. immediately prior to the proposed arrival at Generally, the availability of additional O’Hare. reservations will not be determined more than 8 hours in advance. If available, the Should the requested time not be available, additional reservations will be added to the closest available time before and after e-CVRS and granted on a first-come-first- the requested time will be offered. If an served basis using the procedures described alternate time is accepted, this will be the in section 5 of this notice. Reservations for reservation. arrival operations are not granted by the local ATC facility and are obtained only i. Operators are requested to advise the through e-CVRS/ARO. ARO whenever a change is needed to an allocated reservation. Changes must be b. An operator who has been unable to made to e-CVRS reservations by using the obtain a reservation may find that a telephone interface, the Internet Web reservation may be available on the day of interface, or by calling the ARO. operation due to additional reservations or cancellations. j. A reservation must be canceled when an operator knows it will not be used. 3 c. ATC will accommodate declared character with their tail numbers (Table 1). emergencies without regard to reservations. Operators using a 3-letter identifier and Non-emergency flights in support of flight number to communicate with ATC national security, law enforcement, or facilities should enter that call sign when similar requirements may be accommodated making their reservation. above the reservation limits with the prior approval of the FAA Vice President, System Table 1 Codes for Call Sign/Tail Number Operations Services. Input Codes for Call Sign/Tail Number Input Only Section 7. Making Arrival Reservations A-21 J-51 S-73 1-01 at O’Hare Using e-CVRS. B-22 K-52 T-81 2-02 a. Telephone users. When using a touch- C-23 L-53 U-82 3-03 tone telephone to make a reservation, you D-31 M-61 V-83 4-04 are prompted for a response. All input is E-32 N-62 W-91 5-05 accomplished using the keypad on the F-33 O-63 X-92 6-06 telephone. One issue with a touch-tone G-41 P-71 Y-93 7-07 telephone entry is that most keys have a H-42 Q-11 Z-12 8-08 letter and number associated with them.

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