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North Ayrshire Council Public Space CCTV CCTV and Concierge Services Code of Practice

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North Ayrshire Council Public Space CCTV CCTV and Concierge Services Code of Practice PUBLIC INFORMATION North Ayrshire Council Public Space CCTV CCTV and Concierge Services Code of Practice Title PSCCTV and Concierge Services Code of Practice Intended Audience All NAC staff and NA members of the public. Prepared by Graham Emans, CCTV and Concierge Service Coordinator Reviewer Comments Date Rose Johnstone Comment and Review 31/10/2018 Eleanor McLaren Comment and Review 24/10/2018 Pat Kelly Comment and Review 06/08/2018 Graham Emans Comment and Review 06/08/2018 Published CCTV and CS folders Location Source Location CCTV and Concierge Station, Fullarton, Irvine North Ayrshire Council, ASB and Community Safety, Fullarton Concierge Station, Fullarton Street, Irvine, KA12 8DG Telephone: 01294 273685 Email: [email protected] 1 PUBLIC INFORMATION PUBLIC INFORMATION Contents 1. INTRODUCTION AND OBJECTIVES .......................................................................................... 4 Introduction ........................................................................................................................................ 4 Objectives of the system ................................................................................................................. 4 Principles of the Code ..................................................................................................................... 4 Procedural Manual ........................................................................................................................... 5 Changes to the Code or Operations.............................................................................................. 5 Copy of the Code ............................................................................................................................. 5 Whistle blowing procedure .............................................................................................................. 5 Definitions .......................................................................................................................................... 6 Declaration of Confidentiality .......................................................................................................... 7 Copyright ........................................................................................................................................... 7 Third Party Participation .................................................................................................................. 7 2. THE SYSTEM ............................................................................................................................... 8 Cameras and Area Coverage ......................................................................................................... 8 Monitoring and Recording Facilities .............................................................................................. 8 Recording Policy............................................................................................................................... 9 CCTV Signs....................................................................................................................................... 9 Covert cameras ................................................................................................................................ 9 Recording sound .............................................................................................................................. 9 Rapidly deployable cameras .......................................................................................................... 9 Operation Orders ............................................................................................................................ 10 Maintenance of the system ........................................................................................................... 10 3. ACCOUNTABILITY AND PUBLIC INFORMATION ................................................................. 11 General principle ............................................................................................................................ 11 Annual Report ................................................................................................................................. 11 Control Room Access .................................................................................................................... 11 Enquiries and Complaints ............................................................................................................. 11 4. ASSESSMENT OF THE SYSTEM AND CODE OF PRACTICE ........................................... 13 Evaluation ........................................................................................................................................ 13 Monitoring ........................................................................................................................................ 13 Audit ................................................................................................................................................. 13 Inspection ........................................................................................................................................ 13 North Ayrshire Council, ASB and Community Safety, Fullarton Concierge Station, Fullarton Street, Irvine, KA12 8DG Telephone: 01294 273685 Email: [email protected] 2 PUBLIC INFORMATION PUBLIC INFORMATION 5. STAFFING & OPERATION OF THE SURVEILLANCE CONTROL ROOM ......................... 15 Primary Control ............................................................................................................................... 15 Security Vetting............................................................................................................................... 15 Control and operation of the surveillance cameras .................................................................. 15 Training ............................................................................................................................................ 15 Declaration of Confidentiality ........................................................................................................ 16 Discipline ......................................................................................................................................... 16 Operation of the System by the Police........................................................................................ 16 6. SURVEILLANCE CONTROL ROOM SECURITY .................................................................... 18 Visits to the control room ............................................................................................................... 18 Declaration of Confidentiality ........................................................................................................ 18 Security ............................................................................................................................................ 18 7. HANDLING OF RECORDED MATERIAL .................................................................................. 19 Guiding Principles .......................................................................................................................... 19 Data Retention ................................................................................................................................ 19 Release of data to a third party .................................................................................................... 20 8. DATA PROTECTION, HUMAN RIGHTS AND PRIVACY ....................................................... 21 Data Protection ............................................................................................................................... 21 Human Rights ................................................................................................................................. 23 Freedom of Information (Scotland) Act 2002 ............................................................................. 23 Regulation of Investigatory Powers (Scotland) Act 2000 (RIP(S)A) ...................................... 23 9. RIGHTS OF INDIVIDUALS .......................................................................................................... 25 Applying to view Recorded Material ............................................................................................ 25 Exemptions to the Provision of Information ................................................................................ 26 10. VIDEO PRINTS ............................................................................................................................ 28 Guiding Principles ............................................................................................................................. 28 11. Contacts ................................................................................................................................... 29 Key Personnel and Responsibilities ............................................................................................ 29 1. System Owners ..................................................................................................................... 29 2. System Operators ................................................................................................................. 29 3. System Management .........................................................................................................
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