EUROPE 2019 Conference Document No

Record of Decisions EUROPE 2019 Conference Document no. EGC 11

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

The following table sets out the Record of Decisions voted on by Member Organisations (MOs) present at the 16th European Regional Conference held in Split, Croatia from 24-28 August 2019.

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting EGC1 Approval of the Rules of Procedure The Europe Full & Simple Approved by Committee Associate majority general Voted on Sunday 25th August 2019 by general consent WAGGGS Members consent n/a Approval of the Conference Chair The Europe Full & Simple Approved by • Ida Krogh Sjöholm Committee Associate majority general WAGGGS Members consent Voted on Sunday 25th August 2019 by general consent n/a Approval of the Procedural Team The Europe Full & Simple Approved by • Fiona Lejosne Committee Associate majority general • Emilie Van den Broeck WAGGGS Members consent • Jess Bond

Voted on Sunday 25th August 2019 by general consent n/a Approval of the Procedural Team Coordinator The Europe Full & Simple Approved by • Fiona Lejosne Committee Associate majority general

Voted on Sunday 25th August 2019 by general consent WAGGGS Members consent n/a Approval of the Tellers The Europe Full & Simple Approved by • Koraline van Dijk Committee Associate majority general • Michaela Attfield WAGGGS Members consent

Voted on Sunday 25th August 2019 by general consent EGC 2 Approval of the Conference Agenda The Europe Full & Simple Approved by Committee Associate majority general Voted on Sunday 25th August 2019 by general consent WAGGGS Members consent

EGC5b Proposed Motion M_EGC_01 The Europe Full & Simple In favour: Committee Associate majority 32 Regional Report 2017-2019 The European Guide Conference: WAGGGS Members Against: 1 - approves the activity report of the triennium 2017-2019 as detailed in Number of Conference Document no. EGC 7; and votes to Abstained:1

1 Note: The voting strength was adjusted during the session as delegates left the room and informed the Procedural Team and Chair.

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting - notes that an annual financial report for 2019 will be circulated in 2020, Number of pass the Motion ready for the European Extraordinary General Meeting at World voting MOs = motion = 18 passed Conference. 34

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

EGC5b Proposed Motion M_EGC_02 The Europe Full Members Two thirds In favour: Committee majority 29 Financial Report 2018 The European Guide Conference: WAGGGS Number of Against: 1 - recognising and noting Conference Document no. EGC 8; voting MOs = Number of - adopts the 2018 Financial Report. 32 votes to Abstained: 2 pass the th Voted on Wednesday 28 August 2019 using electronic voting (conference motion = 22 Motion app). passed EGC5b Proposed Motion M_EGC_03 (as amended by Proposed Amendment The Europe Full & Simple In favour: A_EGC_01) Committee Associate majority 32 WAGGGS Members Regional Plan 2020-2022 Number of Against: 1 The European Guide Conference: Number of votes to - approves the objectives and strategic direction of WAGGGS at Europe Region level as detailed in Conference Document no. EGC 9, with the voting MOs = pass the Abstained: 1 addition of “Enhance the dialogue about spiritual development among 34 motion = 18 the MOs” as a bullet point in the section “Provide quality Girl Guiding Motion and Girl Scouting (GG/GS) and leadership experience” on page 4 of the passed as document EGC 9 Regional Plan 2020-2022”; amended by - directs the Europe Committee WAGGGS to make the strategic Amendment decisions to implement the Regional Plan 2020-2022, according to the A_EGC_01 resources available; and - directs the Europe Committee WAGGGS to ensure the Europe Region’s active involvement in the WAGGGS strategic planning process (to be finalised and approved by the World Conference in 2020) to influence the development of WAGGGS Global Strategy that both supports and benefits from the delivery of regional priorities,

The original text of Proposed Motion M_EGC_03 was as follows:

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting The European Guide Conference: - approves the objectives and strategic direction of WAGGGS at Europe Region level as detailed in Conference Document no. EGC 9; - directs the Europe Committee WAGGGS to make the strategic decisions to implement the Regional Plan 2020-2022, according to the resources available; and - directs the Europe Committee WAGGGS to ensure the Europe Region’s active involvement in the WAGGGS strategic planning process (to be finalised and approved by the World Conference in 2020) to influence the development of WAGGGS Global Strategy that both supports and benefits from the delivery of regional priorities.

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

EGC5b Proposed Motion M_EGC_04 The Europe Full Members Two thirds In favour: Committee majority 28 Financial proposal for 2020 WAGGGS Number of The European Guide Conference: voting MOs = Number of - approves the proposed budget for 2020 as detailed in Conference Against: 2 Document no. EGC 9; and 32 votes to - notes that the budgets for 2021 and 2022 will be adopted at the pass the Abstained: 2 Extraordinary General Meeting of the Europe Region at the World motion = 22 Conference in 2020, in line with the recommendations of Conference Motion Document no. EGC 6. passed

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

EGC5b Proposed Motion M_EGC_05 The Europe Full Members Two thirds In favour: Committee majority 23 Europe Contribution - Proposals for 2020-2022 WAGGGS Number of The European Guide Conference, noting that: voting MOs = Number of Against: 7 - the document proposes the Europe Contribution that each Member 32 votes to Organisation should be requested to make in each year of the 2020- pass the 2022 triennium; and Abstained: 2 motion = 22

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting - the budgets and the strategic steer shared in Conference Document no. Motion EGC 9 highlight the continued importance of a Europe Contribution for passed resourcing the development of Girl Guiding and Girl Scouting in Europe; and - approves the proposed Europe Contribution for 2020-2022 (Conference Document no. EGC 10).

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

EGC5b Proposed Motion M_EGC_06 (as amended by Proposed Amendments Council of Irish Full & Simple In favour: A_EGC_04 and A_EGC_05) Guiding Associate majority 22 Associations, Members Youth Event linked to 17th European Guide Conference Girlguiding UK, Number of Against: 9 The European Guide Conference: Number of votes to - acknowledging the desire of Member Organisations to increase the Malta Girl Guides voting MOs = pass the Abstained: 2 number of young women standing for governance positions (as Association, 33 motion = 17 expressed in Motion 32 during the 36th WAGGGS World Conference); Pfadfinder und Motion - recognising the importance of exposing youth members to the processes Pfadfinderinnen passed as that surround governance and decision making at Regional level; Österreichs, Ring amended by - acknowledging that attending international events fosters knowledge, Deutscher skills and attitudes and enables individuals to be empowered and inspired Amendments Pfadfinderinnenver to action A_EGC_04 bände, Scouting and Calls upon the Europe Committee WAGGGS: Netherlands, The A_EGC_05 - to organise a youth event in relation to the 17th Guide and Scout Polish Scouting & Conference and subsequent Regional Conferences. The event should be Guiding targeted to conference observers and delegates under 25 years, who Association. have not previously attended a European Conference, and should prepare them to take an active part in our Regional Conferences

The original text of Proposed Motion M_EGC_06 was as follows:

The European Guide Conference: - acknowledging the desire of Member Organisations to increase the number of young women standing for governance positions (as expressed in Motion 32 during the 36th WAGGGS World Conference);

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting - recognising the importance of exposing youth members to the processes that surround governance and decision making at Regional level; - acknowledging that attending international events fosters knowledge, skills and attitudes and enables individuals to be empowered and inspired to action

Calls upon the Europe Committee WAGGGS: - to organise a youth event to prepare our youth members aged 16-25 years to take an active part in our 17th Europe Regional Conference and subsequent Regional Conferences.

Voted on Wednesday 28th August 2019 using country boards.

EGC5b Proposed Motion M_EGC_07 (as amended by Proposed Amendment Mouvement Scout Full & Simple In favour: A_EGC_06) de Suisse (MSdS) Associate majority 32 Members Joint Work Number of Against: 1 The European Guide Conference: Number of votes to - referring to the long experience of cooperation and the common values voting MOs = pass the Abstained: 0 and areas of concern and interest with WOSM European Scout Region; 33 motion = 17 - considering the important resources allocated to achieving common goals Motion through joint programs and events in the past; passed as - noting that the current Memorandum of Understanding between WAGGGS Europe Region and WOSM European Scout Region ends at amended by the 16th European Guide and Scout Conference; Proposed - recognizing the benefits of having committees and working groups Amendment working together towards achieving common outcomes; A_EGC_06 - emphasizing the importance of having a democratic platform for MOs/National Scout Organisations (NSOs) to take joint decisions regarding the work done together in the region and to facilitate the exchange between people representing their respective organisations (board members, chief executives, ICs, delegates, ...); - acknowledging the commitment made by both WAGGGS Europe Committee and WOSM European Scout Committee at the International Commissioner (IC) Forum 2019 to continue the work already started; - wishing to emphasize the relevance of WAGGGS/WOSM joint work for the Europe Region and its members,

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Tasks the Europe Region Committee to foster joint work by: - allocating resources towards close cooperation with WOSM European Scout Region, - finding ways to allow a multi-level collaboration, including a decision- making platform for MOs and NSOs to agree on the joint overarching principles and missions - Continue working in the spirit of the Memorandum of Understanding between the two organisations.

The original text of Proposed Motion M_EGC_07 was as follows:

The European Guide Conference: - referring to the long experience of cooperation and the common values and areas of concern and interest with WOSM European Scout Region; - considering the important resources allocated to achieving common goals through joint programs and events in the past; - noting that the current Memorandum of Understanding between WAGGGS Europe Region and WOSM European Scout Region ends at the 16th European Guide and Scout Conference; - recognizing the benefits of having committees and working groups working together towards achieving common outcomes; - emphasizing the importance of having a democratic platform for MOs/National Scout Organisations (NSOs) to take joint decisions regarding the work done together in the region and to facilitate the exchange between people representing their respective organisations (board members, chief executives, ICs, delegates, ...); - acknowledging the commitment made by both WAGGGS Europe Committee and WOSM European Scout Committee at the International Commissioner (IC) Forum 2019 to continue the work already started; - wishing to emphasize the relevance of WAGGGS/WOSM joint work for the Europe Region and its members,

Tasks the Europe Region Committee to foster joint work by: - allocating resources towards close cooperation with WOSM European Scout Region, - finding ways to allow a multi-level collaboration, including a decision-making platform for MOs and NSOs to agree on the joint overarching principles and missions,

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting - working for the renewal of the Memorandum of Understanding between the two organisations.

Voted on Wednesday 28th August 2019 using country boards.

EGC5b Proposed Motion M_EGC_08 (as amended by Proposed Amendment Mouvement Scout Full & Simple In favour: A_EGC_07) de Suisse Associate majority 28 Members AISBL Financial Governance Number of Against: 3 The European Guide Conference: Number of votes to - reaffirming the Extraordinary General Meeting (EGM) 2017 approved voting MOs = pass the Abstained: 2 Motion 6 for an improved AISBL structure (WAGGGS Europe Office in 33 motion = 17 Brussels); - considering the importance for MOs to be informed on the Motion implementation of conference approved motions; passed as amended by Requests the Europe Region Committee to produce a written report on the Amendment implementation of the new AISBL structure, as voted for during the EGM A_EGC_07 that took place in Delhi in 2017.

The report should be sent to MOs within 2 months after the conference and should contain the following elements: - a brief explanation of the current state of the implementation and the steps taken; - a list of members sitting on the general assembly and the board of the AISBL (name, positions, body they represent). - an overview of the different alternatives regarding the treasurer (as mentioned in Regional Report 2017-2019; Annex 3) and an explanation of the implications those alternatives have on the implementation of the motion 6 approved at the 2017 EGM in Delhi.

In case the implementation of the requested structure hasn’t been completely concluded yet, a provisional report explaining the reasons and information on how the implementation will be achieved should be sent to MOs within two months after the conference. The requested structure should then be implemented at the next possible meeting and a final report

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting should be sent as soon as possible, but not later than a year after the conference.

The original text of Proposed Motion M_EGC_08 was as follows:

The European Guide Conference: - reaffirming the Extraordinary General Meeting (EGM) 2017 approved Motion 6 for an improved AISBL structure (WAGGGS Europe Office in Brussels); - considering the importance for MOs to be informed on the implementation of conference approved motions;

Requests the Europe Region Committee to produce a written report on the implementation of the new AISBL structure, as voted for during the EGM that took place in Delhi in 2017.

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

EGC5b Proposed Motion M_EGC_09 (as amended by Proposed Amendment Guiding and Full & Simple In favour: A_EGC_08) Scouting in Belgium Associate majority 32 Members Climate change and environmental sustainability Against: 1

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting The European Guide Conference: Number of Number of Abstained: 0 - recalling WAGGGS’ 2014 position statement2 on ensuring a sustainable voting MOs = votes to environment; 33 pass the Motion - noting WAGGGS’ continuous engagement in the UNFCCC’s Conference motion = 17 passed as of Parties (COP); amended by - recognising WAGGGS’ contribution to the 2009 Climate Change – Take Amendment 3 Action Now! Toolkit developed by UNICEF and the Alliance of Youth A_EGC_08 CEOs; recognising the growing concern and wave of youth activism taking to the - streets across Europe, in a call to action against climate change;

- remembering that ‘Connecting to my world’ is an essential element of our

Girl Guide and Girl Scout Educational Method, which includes the need to form a deep and lasting connection to our environment and an understanding on how to protect it; - highlighting that our members are empowered through an effective non- formal education programme to be active and responsible citizens, who leave this world better than how they found it.

Calls upon the European Committee WAGGGS to further the work on addressing climate change and strengthening environmental sustainability within the European Region.

Calls upon the European Committee WAGGGS to reflect and act on: - how the European Region can play her part as a role model for Member Organisations/Component Associations (e.g. communication about the sustainability of the events, …); - how the European Region can pro-actively support MOs/CAs to implement environmental education in their programme, events, … (e.g. by sharing inspirational practices, organising workshops during existing events, fostering exchange between MOs/CAs, increasingly visibility of WAGGGS materials on climate change, …); - how the European Region can make existing events more sustainable (e.g. reducing food waste, decreasing plastic waste, using local suppliers;

2 https://www.wagggs.org/en/resources/wagggs-position-statement-ensuring-sustainable-environment/ 3 https://www.wagggs.org/en/resources/climate-change-take-action-note-toolkit/

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting - consider the option of a working group or taskforce to further develop and implement this work; and - also how to carry out work on this topic jointly with WOSM’s European Committee, and thus strengthen our collective impact on climate change and environmental sustainability.

The original text of Proposed Motion M_EGC_09 was as follows:

The European Guide Conference: - recalling WAGGGS’ 2014 position statement on ensuring a sustainable environment; - noting WAGGGS’ continuous engagement in the UNFCCC’s Conference of Parties (COP); - recognising WAGGGS’ contribution to the 2009 Climate Change – Take Action Now! Toolkit developed by UNICEF and the Alliance of Youth CEOs; - recognising the growing concern and wave of youth activism taking to the streets across Europe, in a call to action against climate change; - remembering that ‘Connecting to my world’ is an essential element of our Girl Guide and Girl Scout Educational Method, which includes the need to form a deep and lasting connection to our environment and an understanding on how to protect it; - highlighting that our members are empowered through an effective non- formal education programme to be active and responsible citizens, who leave this world better than how they found it.

Calls upon the European Committee WAGGGS to further the work on addressing climate change and strengthening environmental sustainability within the European Region.

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting exchange between MOs/CAs, increasingly visibility of WAGGGS materials on climate change, …); - how the European Region can make existing events more sustainable (e.g. reducing food waste, decreasing plastic waste, using local suppliers, …); and - consider the option of a working group or taskforce to further develop and implement this work.

Voted on Wednesday 28th August 2019 using country boards.

EGC5b Proposed Motion M_EGC_10 The Europe n/a n/a n/a Committee Europe Contribution - Proposals for 2020-2022 - Maintenance of European Contribution rate-per-member as per 2018 and 2019 WAGGGS

The Europe Guide Conference approves Option 2 of the proposed Europe Contribution (as outlined on page 2 of Conference Document no. EGC10) - “that the ‘rate-per-member’ that is used to calculate individual Member Organisations’ Contributions remains at EUR 0.2636” for 2020-2022.

The rate-per-member will be reviewed at the EGM at the World Conference in 2020.

This Proposed Motion was not voted upon as it conflicted with Proposed Motion 5 which had already been voted upon and passed. The voting order of Proposed Motions and Proposed Amendments was approved verbally by the conference prior to voting.

EGC5b Proposed Motion M_EGC_11 The Europe Full Members Two thirds In favour: Committee majority 28 Financial Report 2017 The European Guide Conference: WAGGGS Number of - recognising and noting Background Document ‘WAGGGS Europe voting MOs = Number of Against: 2 Region 2017 Financial Report'; 32 votes to - adopts the 2017 Financial Report. pass the Abstained: 2 motion = 22 Voted on Wednesday 28th August 2019 using electronic voting (conference app). Motion passed

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting EGC5b Proposed Motion M_EGC_12 The Polish Scouting Full & Simple In favour: 9 and Guiding Associate majority Establishing internal platform for data and information storage and Association, Members Against: 18 management Girlguiding UK Number of The European Guide Conference: Number of votes to - realizing the need to further improve and strengthen communications Abstained: 6 between the Region and MOs; voting MOs = pass the 33 motion = 17 Proposed - recognizing that proper information management and information flow is Motion not crucial to build stronger cooperation between ICs, the Committee and passed the volunteers in the Region; and - recognizing that providing transparency of information, delivered in the appropriate order will enable International Commissioners to better align with the work of the Region and guarantee a smooth and proper handover of information when ICs/ MO Management Boards change;

Tasks the Regional Committee to research possible solutions and to implement a secure internal communication tool for key contacts and the International Commissioners of MOs from the Europe Region WAGGGS, in order to store the information and ensure that the key contacts have simple access to future, current and historical information.

This may include but it is not limited to: - Current and past communications - Timeline and horizon scanning of WAGGGS work, to enable MOs to plan for translation, for instance - WAGGGS Resources e.g. WAGGGS brand files and digital resources

Voted on Wednesday 28th August 2019 using country boards.

EGC5b Proposed Motion M_EGC_13 Mouvement Scout Full & Simple In favour: de Suisse, Associate majority 28 Statement on the Recent Structural Change As the European Region of the World Association of Girl Guides and Girl Pfadfinder und Members Scouts (WAGGGS), we acknowledge the communication sent by the World Pfadfinderinnen Number of Against: 1 Board on the 4th of June 2019 regarding the structural changes of the Österreichs, Number of votes to organization. While we are highly appreciative of the detailed answers Pfadfinder und voting MOs = pass the Abstained: 4 33 motion = 17

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting provided by the World Board, both in the document called “WAGGGS Pfadfinderinnen Motion changes – answers to the questions raised by some European MOs to the Liechtensteins passed World Board” and at the 16th European Guide Conference, we express our strong concerns regarding the process and content of the adopted changes. In a general manner, we welcome change as being something important for our organization and its development and ability to adapt to new situations. However, we want to emphasize the fact that the European Region of WAGGGS is deeply rooted in the principles of consultation, transparency and trust and we are therefore concerned that there was no consultation or prior warning to the introduced changes. With such a situation, our trust towards the World Board is challenged.

By approving a motion requiring the establishment of a working group to assess financial governance in 2016 at the European Guide Conference in Oslo (motion M_EGC_08), we have already demonstrated that transparency in the organization’s finances is of great importance to us. Today, in the light of the changes announced, we want to express again our concern regarding the financial management of the organization. We believe that such financial constraints could not appear at such short notice and we therefore question the lack of transparency regarding the long-term finances of the organization.

Moreover, we are concerned by what this difficult financial situation might bring to the Region and the organization as a whole. For example, we believe that the Europe Committee should be a strategic body rather than an operational one. In our understanding, it is the regional committee’s top priority to oversee the implementation of the Regional Plan with the support of a regional volunteer structure and we therefore hope that the global pool of volunteers will indeed allow for European volunteers to be allocated to the Europe Region activities.

Also, as outlined in our Regional Plan 2020-2022, we strongly believe in spending the Europe Region resources on content support for Member Organizations (MOs). We appreciate the efforts made to focus on the mission of the organization, as we deem it of the highest importance that WAGGGS regionally and internationally continues one of its externally recognized qualities, the advocacy for young women and girls’ issues and

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting concerns. Considering the substantial resources spent on gaining an international profile on young women and girls’ issues over the last decade, we recognize that it would be, from a governance perspective, negligent and unsustainable to discontinue these efforts.

Therefore, the European Guide Conference tasks the Europe Committee to: - share this message with the World Board and to emphasize its importance for our Region.

Voted on Wednesday 28th August 2019 using country boards.

EGC5b Proposed Amendment A_EGC_01 – Proposed Amendment to Proposed Federazione Italiana Full & Simple In favour: Motion M_EGC_03 Regional Plan 2020-2022 dello Scautismo Associate majority 26 Members Amendment text: The European Guide Conference: Number of Against: 4 - approves the objectives and strategic direction of WAGGGS at Europe Number of votes to Region level as detailed in Conference Document no. EGC 9, with the voting MOs = pass the Abstained: 4 addition of “Enhance the dialogue about spiritual development among 34 motion = 18 the MOs” as a bullet point in the section “Provide quality Girl Guiding Amendment and Girl Scouting (GG/GS) and leadership experience” on page 4 of the to Proposed 4 document EGC 9 Regional Plan 2020-2022”; Motion - directs the Europe Committee WAGGGS to make the strategic M_EGC_03 decisions to implement the Regional Plan 2020-2022, according to the passed resources available; and - directs the Europe Committee WAGGGS to ensure the Europe Region’s active involvement in the WAGGGS strategic planning process (to be finalised and approved by the World Conference in 2020) to influence the development of WAGGGS Global Strategy that both supports and benefits from the delivery of regional priorities,

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

4 The wording of the amendment as submitted by Federazione Italiana dello Scautismo, and included in document EGC5b, originally referenced ‘document M_EGC_02 Regional Plan 2020-2022’ but it was later noted that this should have read ‘document EGC 9 Regional Plan 2020-2022’. The International Commissioner for Federazione Italiana dello Scautismo has confirmed that the Member Organisation agrees with the corrected version being included in the Record of Decisions.

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting EGC5b Proposed Amendment A_EGC_02 – Proposed Amendment to Proposed Girlguiding UK Full Members Two thirds In favour: 9 Motion M_EGC_05 - Europe Contribution – Proposal for 2020-2022 majority Number of Against: 20 Amendment text: voting MOs = Number of The European Guide Conference, noting that: 32 votes to Abstained: 3 the document proposes the Europe Contribution that each Member - pass the Organisation should be requested to make in each year of the 2020-2022 triennium; and motion = 22 Proposed - the budgets and the strategic steer shared in Conference Document no. Amendment EGC 9 highlight the continued importance of a Europe Contribution for to Motion resourcing the development of Girl Guiding and Girl Scouting in Europe; M_EGC_05 - approves the proposed Europe Contribution for 2020-2022 as outlined not passed in Option 2 in the document (Conference Document no. EGC 10);

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

EGC5b Proposed Amendment A_EGC_03 – Proposed Amendment to Proposed Girlguiding UK Full Members Two thirds In favour: Motion M_EGC_05 - Europe Contribution – Proposal for 2020-2022 majority 13 Number of Amendment text: The European Guide Conference, noting that: voting MOs = Number of Against: 16 - the document proposes the Europe Contribution that each Member 32 votes to Organisation should be requested to make in each year of the 2020-2022 pass the Abstained: 3 triennium; and motion = 22 - the budgets and the strategic steer shared in Conference Document no. Proposed EGC 9 highlight the continued importance of a Europe Contribution for Amendment resourcing the development of Girl Guiding and Girl Scouting in Europe; to Motion - approves the proposed Europe Contribution for 2020-2022 (Conference M_EGC_05 Document no. EGC 10); not passed - notes that the European Contribution for 2021 and 2022 will be proposed at the Extraordinary General Meeting of the Europe Region at the World Conference in 2020

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting EGC5b Proposed Amendment A_EGC_04 – Proposed Amendment to Proposed Council of Irish Full & Simple In favour: Motion M_EGC_06 - Youth Event linked to 17th European Guide Conference Guiding Associate majority 30 Associations Members Against: 2 Note: this amendment only proposes changes to the rationale of the Number of original Proposed Motion M_EGC_06 Number of votes to Abstained: 1 Amendment text: voting MOs = pass the Rationale: 33 motion = 17 Amendment Recognising the diversity of individual Member Organisations (MO) and to the Component Associations (CA) within Europe Region, we have agreed for the rationale of purposes of this Motion to define young delegates as youth members within Proposed the 16 – 25 age range. Each MO/ CA can decide which ages within that Motion range responds to their current needs most appropriately. M_EGC_06

passed We believe the Region can provide opportunities for our youth members to have an authentic experience of decision making in action through a youth event. This event should have a capacity building element, it would also be useful to provide training on advocacy and conference skills.

Depending on the timing of the event, it could be run as a forum style event - where young delegates can share their ideas and views on a particular issue and these could be presented later during the Regional Conference. Alternatively, such an event should be held in conjunction with another event in order to reduce the financial cost to member organisations and reduce our ecological footprint. May be held some months before the regional conference, where Young delegates can attend this event and can report back to their National Board, before the Regional Conference. This will give time to the Member Organisations with delegates attending the event to evaluate the outcomes from this forum, before the main Regional Conference.

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

EGC5b Proposed Amendment A_EGC_05 – Proposed Amendment to Proposed The Joint Full & Simple In favour: Motion M_EGC_06 - Youth Event linked to 17th European Guide Conference Committee of Girl Associate majority 18 Guides in Denmark Members

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting Amendment text: Number of Against: 13 The European Guide Conference: Number of votes to - acknowledging the desire of Member Organisations to increase the voting MOs = pass the Abstained: 2 number of young women standing for governance positions (as 33 motion = 17 expressed in Motion 32 during the 36th WAGGGS World Conference); Amendment - recognising the importance of exposing youth members to the to Proposed processes that surround governance and decision making at Regional Motion level; M_EGC_06 - acknowledging that attending international events fosters knowledge, passed skills and attitudes and enables individuals to be empowered and inspired to action

Calls upon the Europe Committee WAGGGS: to organise a youth event to prepare our youth members aged 16-25 - years to take an active part in our 17th Europe Regional Conference and

subsequent Regional Conferences in relation to the 17th Guide and

Scout Conference and subsequent Regional Conferences. The event should be targeted to conference observers and delegates under 25 years, who have not previously attended a European Conference, and should prepare them to take an active part in our Regional Conferences

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

EGC5b Proposed Amendment A_EGC_06 – Proposed Amendment to Proposed Mouvement Scout Full & Simple In favour: Motion M_EGC_07 - Joint Work de Suisse Associate majority 32 Members Amendment text: Number of The European Guide Conference: Against: 0 Number of votes to - referring to the long experience of cooperation and the common values and areas of concern and interest with WOSM European Scout Region; voting MOs = pass the Abstained: 1 - considering the important resources allocated to achieving common goals 33 motion = 17 through joint programs and events in the past; Amendment - noting that the current Memorandum of Understanding between to Proposed WAGGGS Europe Region and WOSM European Scout Region ends at Motion the 16th European Guide and Scout Conference; M_EGC_07 - recognizing the benefits of having committees and working groups passed

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting working together towards achieving common outcomes; - emphasizing the importance of having a democratic platform for MOs/National Scout Organisations (NSOs) to take joint decisions regarding the work done together in the region and to facilitate the exchange between people representing their respective organisations (board members, chief executives, ICs, delegates, ...); - acknowledging the commitment made by both WAGGGS Europe Committee and WOSM European Scout Committee at the International Commissioner (IC) Forum 2019 to continue the work already started; - wishing to emphasize the relevance of WAGGGS/WOSM joint work for the Europe Region and its members,

Tasks the Europe Region Committee to foster joint work by: - Allocating resources towards close cooperation with WOSM European Scout Region, - Finding ways to allow a multi-level collaboration, including a decision- making platform for MOs and NSOs to agree on the joint overarching principles and missions - Working for the renewal Continue working in the spirit of the Memorandum of Understanding between the two organisations.

Voted on Wednesday 28th August 2019 using country boards.

EGC5b Proposed Amendment A_EGC_07 – Proposed Amendment to Proposed Mouvement Scout Full & Simple In favour: Motion M_EGC_08 - AISBL Financial Governance de Suisse Associate majority 30 Members Amendment text: The European Guide Conference: Number of Against: 4 - reaffirming the Extraordinary General Meeting (EGM) 2017 approved Number of votes to Motion 6 for an improved AISBL structure (WAGGGS Europe Office in voting MOs = pass the Abstained: 0 Brussels); 34 motion = 18 considering the importance for MOs to be informed on the - Amendment implementation of conference approved motions; to Proposed Requests the Europe Region Committee to produce a written Motion report on the implementation of the new AISBL structure, as M_EGC_08 voted for during the EGM that took place in Delhi in 2017. passed

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting The report should be sent to MOs within 2 months after the conference and should contain the following elements:

- a brief explanation of the current state of the implementation and the steps taken; - a list of members sitting on the general assembly and the board of the AISBL (name, positions, body they represent); - an overview of the different alternatives regarding the treasurer (as mentioned in Regional Report 2017-2019; Annex 3) and an explanation of the implications those alternatives have on the implementation of the motion 6 approved at the 2017 EGM in Delhi. In case the implementation of the requested structure hasn’t been completely concluded yet, a provisional report explaining the reasons and information on how the implementation will be achieved should be sent to MOs within two months after the conference. The requested structure should then be implemented at the next possible meeting and a final report should be sent as soon as possible, but not later than a year after the conference.

Voted on Wednesday 28th August 2019 using electronic voting (conference app).

EGC5b Proposed Amendment A_EGC_08 – Proposed Amendment to Proposed Fédération du Full & Simple In favour: Motion M_EGC_09 - Climate change and environmental sustainability Scoutisme Français Associate majority 27 Members Amendment text: Number of The European Guide Conference: Against: 3 - recalling WAGGGS’ 2014 position statement on ensuring a sustainable Number of votes to environment; voting MOs = pass the - noting WAGGGS’ continuous engagement in the UNFCCC’s Conference 33 motion = 17 of Parties (COP); Abstained: 3 - recognising WAGGGS’ contribution to the 2009 Climate Change – Take Action Now! Toolkit developed by UNICEF and the Alliance of Youth CEOs; - recognising the growing concern and wave of youth activism taking to the Amendment streets across Europe, in a call to action against climate change; to Proposed Motion

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting - remembering that ‘Connecting to my world’ is an essential element of our M_EGC_09 Girl Guide and Girl Scout Educational Method, which includes the need to passed form a deep and lasting connection to our environment and an understanding on how to protect it; - highlighting that our members are empowered through an effective non- formal education programme to be active and responsible citizens, who leave this world better than how they found it.

Calls upon the European Committee WAGGGS to further the work on addressing climate change and strengthening environmental sustainability within the European Region.

Voted on Wednesday 28th August 2019 using country boards.

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Conference Proposed Motion/Amendment Proposer(s) Voting Majority Results of Document Eligibility1 Required Voting EGC4 Election of Europe Regional Committee n/a Full Members n/a n/a The Regional Conference elected the following six candidates as Members of the Europe Regional Committee 2019-2022: Number of voting MOs = - Lilit Chilingaryan 32 - Stephanie Darmanin - Eline Marie Grøholt - Agnes Kauer - Paula Neher - Petra Stipanic

Voted on Tuesday 27th August 2019 using secret paper ballot.

n/a Election of Europe Regional Committee Chair and Vice-Chair n/a n/a n/a n/a The Europe Regional Committee elected Eline Marie Grøholt as Chair of the Regional Committee and Lilit Chilingaryan as Vice-Chair of the Regional Committee, to be ratified by the World Board.

Voted on Tuesday 27th August 2019 using secret paper ballot.

World Board ratification of Eline Marie Grøholt as Chair of the Regional Committee and Lilit Chilingaryan as Vice-Chair of the Regional Committee was received, and announced to the Conference, on Wednesday 28th August 2019.

Chair’s Session Summaries It was agreed with Member Organisations at the start of Conference that the Chair would summarise the key points / commitments expressed during discussion sessions and that these would be documented in the Record of Decisions. Participants had the opportunity to affirm these summarised points at the end of all discussion sessions. The key points are noted below:

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

1. WAGGGS World (Sunday 25th August) • Confirmed that the current WAGGGS Global Strategy 2018-2020 remains valid. • Noted that the aim to reach 154 Member Organisations within this triennium remains a target but unrestricted funds will not be used to recruit new Member Organisations. • Confirmed that a refreshed Strategy for 2020-2023 will be presented to the World Conference in 2020 for approval. • Commitment to circulate a WAGGGS staff organigram to Member Organisations after it had been released to staff on Tuesday 27th August5. • Confirmed that there are no concerns about misuse of funds at WAGGGS.

2. Global Consultation (Monday 26th August) • Commitment from WAGGGS World to produce a simple and accessible statement of the 2018 accounts by end of October 2019. • Clarification that funding to the Region will continue in a similar way for projects / activities, with one paid member of staff, but without support for the Brussels Office. • Clarified commitment to ensuring that the Girl Guiding and Girl Scouting methodology and core mission (including non-formal education) are embedded, so that fundraising comes from those who support WAGGGS’ vision and methodology. • Commitment from WAGGGS World to create a space at World Conference in 2020 for discussion on programme and strategy, in addition to governance, finance and regional plans. • Commitment from WAGGGS World to discuss the procedures for consultation with MOs at the next World Board meeting, taking into account the statement from European countries made at Regional Conference (see appendix 1). • Confirmation that volunteer recruitment and support remains a focus and priority.

3. Inspiring the Region (Sunday 25th August) • A number of specific financial queries arose which were addressed in writing during the Conference6 • Thank you to Mouvement Scout de Suisse for identifying an omission in the 2019 budget in Conference Document no. 7. There should have been a EUR 90k budget allocated for Administration. This will be formally noted in the 2019 Financial Report that will be submitted to Member Organisations at the EGM at the World Conference in 2020.

4. Regional Consultation (Tuesday 27th August) • Clarified that Europe Region is in control of the Brussels office and activities. It plans to regulate this via Service Level Agreements (SLAs) with WAGGGS World level.

5 This organigram was emailed to Head Delegates during Conference. 6 This paper was emailed to Head Delegates during Conference.

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

• Confirmation of a clear intent not to raise European reserves, but some flexibility is needed to manage the budget. • Commitment to provide the European balance sheet7. • Confirmation that Member Organisations whose Europe Contribution could increase significantly may contact the Europe Region Committee to discuss a plan. • Appreciation and thank you for staff and volunteers was noted, including for the answers received during Conference to address various queries. • Confirmation that any further questions or concerns can be raised with the Europe Region Committee or staff team.

Conference Presentations

In addition to the summary above, all of the Conference presentations can be accessed on the WAGGGS website via this link: https://www.wagggs.org/en/our-world/europe-region/about-us/regional-committee-and-staff/16th-european-guide-conference-and-16th-european-guide-and-scout- conference/

1. Orientation 2. Opening Business and WAGGGS World 3. Inspiring the Region 4. Global Consultation 5. Presentation of Proposed Motions 6. Nominee elections and Young women in governance 7. Voting on Proposed Motions and Amendments (only produced in English) 8. Closing business

7 Having subsequently discussed this point with the Head of Finance at WAGGGS, the European balance sheet can be provided on a quarterly basis from January 2020 to Member Organisations. The balance sheet includes the following information: current assets, current liabilities, net assets, current year profit and loss and total capital and reserves.

16th European Regional Conference CONFERENCE DOCUMENT 11: Record of Decisions

Appendix 1 : Comment on Consultation within WAGGGS

WAGGGS is a volunteer-led organisation at every level : global, regional and national. This is a value recognized as one of the strengths of the movement. The organization is supported by the volunteers in order to deliver a maximum of value to its members.

Without volunteers, the organization would not be able to reach its vision and mission. This shows the importance of retaining and engaging volunteers . One of the key to achieve that is to create a sense of belonging by creating a space where the voice of the volunteers is heard. We believe the same thing can be said about Member Organisations towards WAGGGS global.

We are grateful that WAGGGS has been been conducting different consultations and we believe that the consultation process could be improved.

We propose that when WAGGGS is formally consulting MOs, it considers: 1. that there is a well communicated procedure on consultation within WAGGGS 2. that the appropriate persons or key persons of the MOs are consulted (depending on the topic) 3. that the MOs are informed about when and how the input will be used 4. that, for important and global topics, every MO is taking part in the consultation to make sure that it is representative enough to make informed decisions.

We believe that this way of working will strengthen the bridge between the World Board, the European Committee and the European Region. We, as MOs, are willing to support, where we can. A clarified and honest consultation will help all levels to achieve this.

The countries here under are supporting this statement: 1. Guiding and Scouting in Belgium (Belgium) 15. Comité de Enlace del Guidismo en Espana (Spain) 2. Pfadfinder und Pfadfinderinnen Österreichs (Österreichs) 16. Associação Guias de Portugal (Portugal) 3. Fédération du Scoutisme Français (France) 17. Soma Hellinikou Odigismou (Greece) 4. Pfadfinder und Pfadfinderinnen Liechtensteins (Liechtenstein) 18. The Girl Guides Association of Cyprus (Cyprus) 5. Girlguiding UK (United Kingdom) 19. Bandalag íslenskra skáta (Iceland) 6. Council of Irish Guiding associations (Ireland) 20. Association des Guides et Scouts de Monaco (Monaco) 7. The Joint Commitee of Girl Guides in Denmark (Denmark) 21. Le Mouvement Scout de Suisse (MSdS, Switzerland) 8. The Malta Girl Guides Association (Malta) 22. Federazione Italiana dello Scautismo (Italy) 9. Scouting Nederland (The Netherlands) 23. Slovensky skauting (Slovak Republic) 10. Estionian Guides Association (Estonia) 24. Junák - český skaut (Czech Republic) 11. The Polish Scouting and Guiding Association (Poland) 25. Združenje slovenskih katoliških skavtinj in skavtov (Slovenia) 12. Association of Georgian Girl Scouts DAI (Georgia) 26. Latvijas Skautu un Gaidu Centrala Organizacija (Latvia) 13. Guides and Scouts of Norway (Norway) 27. Association of Ukrainian Guides (Ukraine) 14. The German Guide Federation (Germany)