A Guide to Guiding in New Zealand He Aratohu mō te Kaupapa Whakamahiri i Aotearoa A Guide to Guiding in New Zealand He Aratohu mō te Kaupapa Whakamahiri i Aotearoa GirlGuiding New Zealand National Office PO Box 13 143, Christchurch 8141 Phone 03 366 8409 Fax 03 366 8413 Web www.girlguidingnz.org.nz Email [email protected] The Girl Guides Association New Zealand (Inc) CC22069 is a registered charitable entity in terms of the Charities Act 2005. ISBN No. 0-908930-01-1 © Copyright 2000 Amended 2011 No part of this publication may be reproduced or utilised in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage, mailing or retrieval system, without prior written permission of GirlGuiding New Zealand / Ng ā Kōhine Whakamahiri o Aotearoa. Contents (Refer to Index for more detailed listings) Page Introduction 5 How to Use this Book 5 Chapter 1: What We’re All About 7 Vision, Mission and Values 9 The Promise and Law 10 Guiding in New Zealand 11 Guiding and Equity Issues 14 Chapter 2: Our Most Important Members 17 Sections in Guiding 19 Pippins 20 Brownies 20 Guides 22 Rangers 23 Chapter 3: The Guiding Programme 27 The Programme 29 Programme Safety 32 Unit Camps 35 Camps Led by Girls 40 Other Camps 43 Other Programme Activities 46 Girl Opportunities and Scholarships 49 Chapter 4: Leadership 51 Leadership 53 Uniform 53 Unit Leadership 56 Unit Leader 56 Unit Team Member 58 Ranger in Leadership 59 Other Volunteer Support 60 District Leadership 61 District Co-ordinator 61 District Secretary 63 District Treasurer 64 District Support Leader 64 District Teams 65 District Task Forces 66 Regional Leadership 66 Regional Co-ordinator 67 Regional Administrator 69 Learning and Development Co-ordinator 69 Outdoor Co-ordinator 70 Funding Co-ordinator 71 Trefoil Guild Adviser 71 1 Regional Teams 72 Regional Task Forces 74 National Leadership 74 National Forum 75 National Board 76 National Committees of National Board 76 National Nominations Committee 77 National Positions 77 Chapter 5: Supporting Guiding 79 National Staff and Services 81 Learning and Development 82 Trainers 84 Awards 85 Leadership Awards given by the Region 85 Leadership Awards given Nationally 86 Leadership Awards given Internationally 87 Service Awards 88 Bravery Awards 88 Scholarships and Opportunities 89 Recognition for Members 90 Recognition for Non-members 90 Alumnae Groups 91 Young Women 17-35 91 Trefoil Guild 92 Other Alumnae Groups 93 Chapter 6: Administration 95 Unit Administration 97 District Administration 102 Suspension and Withdrawal of Adult Appointments 104 Regional Administration 107 National Governance 108 National Records 109 Chapter 6a: Financial Management 111 Financial Procedures 113 Theft or Misuse of Funds 120 Chapter 6b: Property Management 123 Property and Assets 125 Chapter 7: Guide Biscuits 127 Guide Biscuits 129 Chapter 8: Growing Guiding 133 Recruitment and Retention 135 Membership 135 Membership Procedures 137 Registration of Girls 138 Becoming a Leader 139 2 Chapter 9: Community Relations 143 GirlGuiding New Zealand and the Public 145 GirlGuiding New Zealand and Other Organisations 149 Chapter 10: World Guiding 151 World Association Membership 153 Links of Unity 154 International Activities 156 Travel Overseas 157 Chapter 11: Our Policies 159 Adult Attendance at Trainings and Events 161 Bi-culturalism 162 Child Abuse Disclosure 163 Child Abuse Prevention 165 Communication Standards 167 Custody of and Access to Girls 169 Dealing with Complaints against Leaders 171 Debt Management 173 Delegation of Authority 176 Equal Opportunities 178 First Aid Treatment 179 Fundraising 180 Giving Evidence in Court 182 Health and Safety for All Activities 183 Incident and Accident Reporting and Process 184 Leader Response to Regarding Adolescent Pregnancy 186 Liquor Consumption 187 Making Media Statements 188 Misuse of Drugs, Solvents and Inhalants 191 Property Management 192 Smoking 194 Suicide Prevention 195 Transport of Girls 197 Appendix 199 Common Terms and Abbreviations 201 Index 205 3 Introduction A Guide to Guiding in New Zealand is a book to be used by all leaders. It aims to inform and explain the principles of the Movement and the way it is organised. It provides guidance as well as a sensible and understandable framework to help members carry out their role. It is not a rule book. There are however some definite rules based on the needs for safety, common sense and the good name of Guiding. The contents page at the beginning of the book not only explains the contents of the book, but also provides a useful overview of GirlGuiding New Zealand. It is recommended that leaders read it with this in mind. The index at the back gives more detailed listings. The book is not intended to be read from cover to cover. Leaders will have different needs and wish to know the answers to different questions. It is however highly recommended that all leaders become familiar with the layout and scope of the book, so that it becomes a familiar and useful tool. It is expected that leaders will find this book helpful. It allows them security in the knowledge that, if they look up relevant sections and follow the guidelines given, they may proceed with confidence to offer quality Guiding to the girls or leaders in their charge. How to use this book Word selection Throughout this guide there has been careful selection of words in order to convey the precise meaning. In particular note the use of the words “must”, “should” and “may” as used in the following examples • there must be a unit leader... an absolute requirement. This will also be written in bold print. • the co-ordinator appoints an administrator... the use of the present tense means much the same as “must”. It describes the correct procedure - any other procedure is incorrect. • the international aspect of Guiding should be included frequently in all section programmes... the use of the word “should” means that it is strongly recommended this action is taken if possible. • the regional co-ordinator may appoint one or more assistants... the use of the word “may” means that this is the action to be taken if it is considered necessary. • also note the use of "/" as in parent/caregiver - it means “or”. 5 chapter1 What We're All About Ngā Mea e Whāia ana e Mātau Vision, Mission and Values Vision All girls and young women in every community are inspired and empowered to turn dreams into reality. Mission We enable girls and young women to reach their full potential and make a difference in the world. Ko tā Ngā Kōhine Whakamahiri o Aotearoa he āwhina I ngā kōtiro kia tu pakari, kia whakaaro nui ki a rātou anō kia whai hua ai tā rātou I mahi ai ki te iwi whānui Goals 1. Provide an empowering adventurous journey for girls and young women to grow and lead. 2. Maintain a relevant, values-based and self-sustaining organisation 3. Empower girls and young women to be positive agents of change in New Zealand and the world. Values GirlGuiding New Zealand will incorporate these values and attributes in its policies, processes, investments, operations and decision-making: • Valuing and empowering girls • Honesty and reliability • A culture of friendliness and ambitious fun • Connecting and working co-operatively with others and the community • Responsible and accountable behaviour • Respect and service to others • Wise use of resources • Accepting and providing challenges and learning from them • Caring for the environment • Cultural inclusiveness and understanding our global connections. 9 The Promise and Law Promise All girls, regardless of race, faith or other circumstances, may become enrolled members of GirlGuiding New Zealand as long as they are able to understand, and are willing to make, the following promise. I promise, with the help of my God, to be true to myself, to do my best to help my country and to live by the Guide Law. Pippins do not make the Promise. If an individual is a member of a religion for which God has a name which is more commonly used (eg Allah), that name may be substituted in order to make the Promise more relevant to that individual. In such cases it is recommended that the unit leader discusses the wording with the girl and her parents. Law As a Guide I will try to • be honest and trustworthy • be friendly and cheerful • be a good team member • be responsible for what I say and do • respect and help other people • use my time and abilities wisely • face challenges and learn from experiences and • care for the environment. 10 Guiding in New Zealand A youth GirlGuiding New Zealand is a youth organisation for girls and organisation young women and is committed to the values expressed in the Guide Promise. Adult members are mainly volunteers and usually wear uniform. Aims and The aims and principles of GirlGuiding New Zealand/Ngā Kōhine principles Whakamahiri o Aotearoa are based on those developed by the founder, Lord Baden-Powell, and accepted by all members of the World Association of Girl Guides and Girl Scouts. The “essence” of the fundamental principles, defined at the World Conference in 1972, are: • duty to God, defined as ‘an acknowledgment of the necessity for a search for a faith in God, in a Supreme Being, and the acknowledgment of a force higher than man of the highest spiritual principles.’ This encompasses all world faiths. • duty to country, defined as ‘the acceptance of the concept of responsibility to the communities in which we live’ • service, defined as ‘the acceptance of the practice of helpfulness to others’ • the guide law, the essence of which is defined as respect for all living things, self-discipline and a responsibility for others.