TOWN OF CHESTERMERE AGENDA For the Regular Meeting of Council to be held Tuesday, February 19, 2013 at 6:00pm in Council Chambers at the Municipal Office
CALL TO ORDER
A. ADOPTION OF AGENDA
B. APPOINTMENTS 2 1. Anniversary Park – McElhanney Architects 2. CUI – Rates (Separate Cover)
C. ADOPTION OF MINUTES 3-10 1. Regular Council Meeting February 4, 2013
11 D. BUSINESS ARISING OUT OF THE MINUTES
E. ACTIONS/DECISIONS 12 1. Cheque Listing - February 12, 2013 13 2. Festivals and Events Tourism and Growth Program 14 3. Anniversary Park 15-16 4. Expropriation of Lift Station 13 – Map of Proposed Location 17 5. Community Recreation Coordinator 18 6. 2013 Local Election Advance Vote 19 7. 2013 Local Election Special Ballots
F. BYLAWS 20-23 1. Bylaw 004-13, Amendment to Waterworks Utility Bylaw 004-06 24-27 2. Bylaw 005-13, Amendment to Wastewater Bylaw 007-11 28-30 3. Bylaw 006-13, Amendment to Storm Drainage Bylaw 008-12 31-33 4. Bylaw 007-13, Amendment to Waste Management Bylaw 043-08 34-37 5. Bylaw 003-13, Voter Identification Bylaw
G. CORRESPONDENCE & INFORMATION / MINUTES TO BE ACKNOWLEDGED 38-39 1. Council Calendar 40 2. Marigold Library – Municipal Levy for Marigold Library System e 3. AUMA/AMSC February 6, 2013
H. REPORTS 41-42 1. YELL Youth Updates 43-48 2. Protective Services Report
I. QUESTION PERIOD
J. IN CAMERA
K. NEW BUSINESS
L. READING FILE
M. ADJOURNMENT
2 Regular Council Meeting – February 4, 2013 Page 1
MINUTES OF THE REGULAR COUNCIL MEETING FOR THE TOWN OF CHESTERMERE HELD FEBRUARY 4, 2013 IN COUNCIL CHAMBERS AT THE MUNICIPAL OFFICE
PRESENT: Mayor Patricia Matthews Deputy Mayor Kelsey Johnson Councillor Stu Hutchison Councillor Chris Steeves Councillor Heather Davies Councillor Patrick Bergen
REGRETS:
ALSO PRESENT: Randy Patrick, CAO Tracy Anderson, Director of Administrative & Legislative Services Blake Termeer, Director of Public Works John Popoff, Director of Development Services Patty Sproule, Director of Community Services Steve Bagley, Director of Protective Services Ann Thai, Acting Director of Finance Danielle Dekort, Recording Secretary
GALLERY: 11 people 0 media
CALL TO ORDER
Mayor Matthews called the meeting to order at 1:01p.m.
A. ADOPTION OF AGENDA
8.10.020413 Moved by Councillor Davies that the Agenda be adopted as 019-13 amended. 1. Move In Camera for Legal-Bylaw 014-10 prior to Bylaw section 2. Move Actions/Decisions item E3 to E1 3. Move Bylaw item F3 to F1 4. Add In Camera item, Land-Legal Consideration CARRIED:
B. APPOINTMENTS
1. Franchise Fees
ADOPTION OF MINUTES
3 Regular Council Meeting – February 4, 2013 Page 2
1. Regular Council Meeting held January 21, 2013
8.11.020413 Moved by Councillor Bergen that the minutes of the Regular 020-13 Council Meeting held January 21, 2013 be adopted as amended. 1. Change Interest to Winterfest, pg. 6 CARRIED:
D. BUSINESS ARISING OUT OF THE MINUTES
E. ACTIONS/DECISIONS
1. Kinniburgh Direct Control R-3 Townhome Development Permit #12-22024
3.17.020413 Moved by Councillor Bergen that Council approve development 021-13 permit application 12-22024 for 52 Direct Control R-3 dwelling units, subject to conditions 1-29 as listed in the staff report for February 4, 2013, with the addition of the following conditions: Condition 30) The developer shall install bicycle racks in the locations as provided in the approved landscape plan, with the style conforming to the Town’s Marquis-style bike racks. Condition 31) The development shall conform to all additional renderings and material boards as shown at the February 4th Council meeting. Condition 32) The developer shall revise the site plan to remove half of the proposed community herb garden and replace with visitor parking (approximately 4 spaces). CARRIED:
Council recessed at 2:59pm Council returned from recess at 3:03pm
2. Cheque Listing, January 29, 2013
4.17.020413 Moved by Councillor Davies that all Cheque Listings as per the 022-13 memo dated January 29, 2013 be accepted as information. CARRIED:
3. Corridor Plan for Highway 1A
3.17.020413 Moved by Deputy Mayor Johnson that Council authorize staff to 023-13 begin the competitive RFP process to select a consultant who will assist with the competition of a Highway 1A corridor plan for an amount not to exceed $70,000. CARRIED:
4 Regular Council Meeting – February 4, 2013 Page 3
4. Franchise Fees Councillor Hutchison requested a recorded vote on this issue.
1.17.020413 Moved by Deputy Mayor Johnson that Council direct 024-13 Administration to provide recommended franchise fees, with ATCO and Fortis, to current Council for consideration. CARRIED:
IN FAVOUR OPPOSED Mayor Matthews Councillor Hutchison Councillor Davies Councillor Bergen Deputy Mayor Johnson Councillor Steeves
5. Expropriation of Land – Lift Station 13
1.17.020413 Moved by Councillor Davies WHEREAS the TOWN OF 025-13 CHESTERMERE is desirous of obtaining a fee simple estate for the purposes of facilitating the construction, operation, and maintenance of a lift station, a storm pond, and a water reservoir, in those portions of the following lands as shown on the plan which is Schedule "A" to this Resolution:
Short Legal Title Number 0912855; 1; 1 091161613
LEGAL DESCRIPTION
PU\N 0912855 BLOCK 1 LOT1 EXCEPTING THEREOUT ALL MINES AND MINERALS AREA: 108.9 HECTARES (269.1 ACRES) MORE OR LESS
(such lands to be the subject of the taking hereinafter referred to collectively as “the Lands").
AND WHEREAS pursuant to the provisions of the Municipal Government Act, Chapter M-26, RSA 2000, the TOWN OF CHESTERMERE has the authority to acquire a fee simple estate with respect to the Lands by expropriation;
AND WHEREAS the TOWN OF CHESTERMERE deems it to be in the public interest and good that the said fee simple estate be acquired by expropriation;
5 Regular Council Meeting – February 4, 2013 Page 4
AND WHEREAS the TOWN OF CHESTERMERE is desirous of acquiring the said fee simple estate pursuant to the provisions of the Expropriation Act, being Chapter E-13, RSA 2000, and amendments thereto;
NOW THEREFORE BE IT RESOLVED:
1. THAT the proceedings shall be commenced by the TOWN OF CHESTERMERE, its servants, officers or agents to expropriate a fee simple estate in the Lands. 2. THAT the officers, servants or agents of the TOWN OF CHESTERMERE and the solicitors for the TOWN OF CHESTERMERE be, and are hereby authorized and directed to do all things necessary to initiate, carry out and conclude the expropriation proceedings under the provisions of the Expropriation Act, Chapter E-13, RSA 2000, as amended, and they are hereby authorized and empowered to sign, seal, serve and publish the necessary documents to initiate, proceed with and conclude the said expropriation, as applicable. CARRIED:
6. Town of Chestermere Strategic Plan
1.17.020413 Moved by Councillor Steeves that Council approve the 2013- 026-13 2015 Town of Chestermere Strategic Plan. CARRIED:
7. Direct Control District-Development Permit Approval 3.17.020413 027-13 A. Moved by Councillor Bergen that Council authorizes the Development Officer or a staff designated by the Development Officer to review and process development permits, including deck, addition, accessory building, and home based business in a Direct Control District. Such decisions that are made by the Development Officer can be appealed to Chestermere Subdivision & Development Appeal Board. B. Motion resolution #385-10 is rescinded. CARRIED:
8.14.020413 Moved by Councillor Bergen to move In Camera at 3:26pm 028-13 8.15.020413 Moved by Councillor Bergen to move out of In Camera at 4:10pm 029-13 F. BYLAWS
6 Regular Council Meeting – February 4, 2013 Page 5
1. Bylaw 002-13, ATCO Franchise Agreement
1.19.020413 Moved by Deputy Mayor Johnson that Council approve first 030-13 reading of Bylaw 002-13, being the ATCO Franchise Agreement Bylaw, for delivery of natural gas to customers within Chestermere and that the Mayor and CAO be authorized to sign the Form of Application, setting the franchise fee at $0.00 for today. CARRIED: 2. Bylaw 001-13, Borrowing Bylaw
4.19.020413 Moved by Councillor Bergen that Council give first reading to 031-13 Bylaw 001-13, being the Borrowing Bylaw. CARRIED:
4.19.020413 Moved by Councillor Davies that Council give second reading to 032-13 Bylaw 001-13. CARRIED:
4.19.020413 Moved by Councillor Hutchison that Council give permission for 033-13 third reading to Bylaw 001-13. CARRIED UNANUMOUSLY:
4.19.020413 Moved by Councillor Steeves that Council give third reading to 034-13 Bylaw 001-13. CARRIED:
3. Bylaw 014-12, Land Use Amendment Bylaw
3.19.020413 Moved by Councillor Steeves that Council approve third reading 035-13 of Bylaw 014-12, being an amendment to Land Use Bylaw 022- 10, as proposed. CARRIED:
G. CORRESPONDENCE & INFORMATION
1. Council Calendar 2. APEGA – February 14 Luncheon 3. AUMA – Critical Factors 4. 2016 Alberta Winter Games 5. 2013 Ministers Seniors Service Awards 6. PITCH-IN-WEEK April 21-27, 2013 7. Community Services Advisory Board Meeting Minutes 8. AUMA/AMSC January 16, 2013 9. GOA- Premier Redford’s Address to Albertans
8.12.020413 Moved by Councillor Bergen that Correspondence & Information
7 Regular Council Meeting – February 4, 2013 Page 6
036-13 items G1 – G9 be accepted as information. CARRIED:
H. REPORTS
A. Staff Reports
1. Community Services Report 2. Administration Report
B. Council Reports
Mayor Matthews Met with various school Principals in Chestermere to discuss their needs and wants for the community. Met with staff to review the strategic plan. Attended a community engagement seminar on the web Community bicycles came out of that as an idea for the future. A special CPC meeting with the Town’s lawyer to review procedures for CPC. Met with staff to review material for a meeting with Minister Griffiths about the Safe Communities program. Met with DM Johnson, CAO Patrick and Director Anderson and a rep. from MESA, a grants finding group. Participated in the One Minute Myths video with Council- see the website for a link. Attended a CPC meeting for application by a tire shop which was approved. Met with an HR consultant for CRP for future employee contracts. Met with the CEO of the Autism Society regarding an application for partnership with CUI. Attended a Calgary Zone meeting put on by AHS, with the Chair of the Health Committee where discussions were had with Dr. Eagle, Steve Lockwood (Chair of the AHS board) and the Senior VP of Communications who gave helpful information about applying for a Family Care Clinic Met with staff regarding the Provincial Highway 1A bridge and spoke to the Minister of Transportation about the same. Attended Mocha Monday where topics included roads, mailbox parking lot concerns on ECD, recreation needs for seniors and more were discussed. Attended an HR Committee meeting as a Director of the CUI Board.
8 Regular Council Meeting – February 4, 2013 Page 7
Deputy Mayor Johnson CRCA Building committee, they will be meeting with council on Feb 13 to discuss their plans. MESA Canada on grant writing capabilities CUI Finance and Audit, budget preparations
Councillor Christopher Steeves January 21st - Health committee - received an update as to where they are at and what they are focusing on. January 26th - Ducks Unlimited Canada (DUC) - Attended the event in Chestermere. Thank-you to the organizers and everyone who attended. January 28th - Mesa Canada - Met Maya with DM Johnson and Mayor Matthews, CAO Patrick and Director Anderson. Mesa offers the opportunity to have them act on our behalf in securing grants outside of our standard offering. More details have been requested. January 28th - Chestermere Planning Commission - The commission approved the tire shop application for TireCraft, with conditions. February 1- HR Subcommittee (CUI) - Met with the committee to review and update the role descriptions for the CEO and President & COO roles with CUI.
Councillor Davies Attended Annual Chestermere Ducks Unlimited Chapter Fundraising Event. Participated in myth video with Council. Welcomed Zone 2 participants at their Rally for the upcoming 55+ Alberta Winter Games being hosted in Calgary February 13 - 16. Zone 2 covers Lake Louise, Canmore, Oyen, Rocky View County, Airdrie, Cochrane, Irricana, Indus, Dalmead, Chestermere and all areas in between! Request from residents for gravel/sand for icy roads (accident incident) which are not on the primary road list. Conversations with residents in regard to recreation facilities, restaurants and shopping venues coming to Chestermere. Conversations with two residents on ECD in regard to a town notice sent to them on vehicle parking on their property.
Councillor Bergen Chestermere Planning Commission meeting to review
9 Regular Council Meeting – February 4, 2013 Page 8
process moving forward with outside consultation. Chestermere Planning Commission meeting where we approved a new TireCraft store. Chestermere Utilities Inc. Finance and Audit Committee meeting to review the budget.
Councillor Hutchison Historical Society CCRRB Fund Allocation Meeting CPC Organizational Meeting CPC Meeting
I. QUESTION PERIOD
J IN CAMERA
1. Legal – Bylaw 014-12 2. Legal – Land 3. Land – Legal Consideration
K. NEW BUSINESS 1. Kinniburgh Direct Control R-3 Townhome Development Permit #12-22024
3.17.020413 Moved by Councillor Steeves that Staff include in the Kinniburgh 037-13 DP #22024 the Kinniburgh South Link Project details so that the applicant is aware of the commitment and requirements to that project.
L. READING FILE
M. ADJOURNMENT
8.16.020413 Moved by Councillor Bergen that the meeting be adjourned at 038-13 4:53pm. CARRIED:
______Mayor Patricia Matthews
______Tracy Anderson, Director of Administrative & Legislative Services
10 Regular Council Meeting – February 19, 2013
BUSINESS ARISING OUT OF THE MINUTES
A. TABLED ITEMS 1. Anniversary Park Encroachment – Fence Line 2. Recreation Cost Five Year Agreement 3. Chestermere Recreation Regional Association – Funding Request for Lifecycle Maintenance 4. Request to declare Chestermere Historic Week – fall 2013 5. Remembrance Day Committee – Agreement with Town – waiting for call back
B. ITEMS PENDING 1. Highway 1A – Waiting for signatures from the Treasury Board
C. RESCHEDULED ITEMS – (to be brought back at later date)
D. ITEMS OF INTEREST – (items to be looked into) 1. Show home Standards
11 Town of Chestermere
MEMO
To: Mayor and Council From: Debbie McBride, Finance Clerk Date: February 12, 2013 Re: Cheque Listings
Please be advised of the following financial reporting:
Accounts Payable (as per attached):
Cheque #20130651 to 20130736 = $329,522.09 (2013 Expenses)
Cheque #20130737 to 20130737 = $28,395.37 (Cheque Replacement)
Cheque #20130738 to 20130744 = $12,775.22 (2012 Expenses)
Cheque #20130745 = $5,049.00 (2013 Expenses)
Council Payroll (February 2013) Electronic Funds Transfer No. 20130502 to 20130507 in the amount of $10,483.58.
Payroll (January 12-25, 2013) Electronic Funds Transfer No. 20130508 to 20130650 in the amount of $171,414.26 with LAPP contributions in the amount of $41,176.05.
Payroll (January 26-February 8, 2013 Electronic Funds Transfer No. 20130750 to 20130888 in the amount of $167,889.80 with LAPP contributions in the amount of $45,973.09.
In addition there were: Electronic Funds Transfer No. 20130746 to 20130747 in the amount of $2,856.34 with LAPP contributions in the amount of $895.45.
Electronic Funds Transfer No. 20130748 to 20130749 in the amount of $3,793.54.
Recommendation: “That all Cheque Listings as per the memo dated February 12, 2013 be accepted as information.”
1
12 13 O Additional Verbal Presentation 'j Request for Decision To: Mayor & Council From: Randy Patrick, CAO Department: Administration Date: February 19, 2013 Re: Anniversary Park
Background Information/Proposal:
Council has been provided with the update information on Anniversary Park. The total cost of the project is expected to be a maximum of $4.6 million. That total cost of the project can be reduced iflocal clean fill is found for project use, rather than purchasing fill from providers. To date, $79,610 has been spent on preliminary work develop the project. Project construction is expected to start in autumn of 2013 and be completed late spring/early summer of 2014.
Costs/Source of Funding (if applicable):
Administration suggests that ifthe Province allows MSI funding to be reallocated from the RCMP building to the park construction, that the Town do so. The funding of the RCMP building would be moved to debt financing while the majority of the park would be covered by grants of approximately $4,000,000.
Recommended Action:
That Council supports the proposed upgrade to Anniversary Park at a cost not to exceed $4,600,000 and instructs Administration to determine if MSI funding can be reallocated from the RCMP building to the park. If MSI funding can be transferred, Administration will make appropriate arrangements to reallocate funding in the final budget.
Director: CAO:
Vision: Chestermere - Alberta's Oasis: the Recreation and Relaxation Capital Mission: Through innovative planningand communityconsultation,we are building an exceptional place to call HOME.
14 • Additional Verbal Presentation
Request for Decision
To: Mayor & Council From: CAO, Randy Patrick Department: Administration Date: February 19, 2013 Re: Expropriation of Lift Station 13 - Map of Proposed Location
Background Information/Proposal:
At the Council meeting held on February 4, 2013 the expropriation of Lift Station 13 was approved. However, the map of the proposed location for Lift Station 13 was not presented with the RFD and for Administrative purposes should be attached to resolution #025-13.
Attachments: • Map of Proposed Location (1 Page )
Recommended Action:
That Council authorize Staff to attach the map to resolution #025-13 for clarification purposes.
Director: CAO:
Vision: Chestermere - Alberta's Oasis: the Recreation and Relaxation Capital Mission: Through innovative planning and community consultation, we are building an exceptional place to call HOME.
15 Schedule "A'
CANAL R/W PUN 8G1 0075
L5 13 PROPOSED LOCATION!
LOT ' BLOCK 1 PLAN 091 2855
8
J*L TV/3 RD 240
LIFT STATION 13 - PROPOSED LOCATION
TOWN OF CHESTERMERE
•25/01/2013 ,0)436028.DOC;1 16 Request for Decision
To:To: Mayor & Council From: Patty Sproule, Director Department: Community Services Date: February 19, 2013 Re: Community Recreation Coordinator
Background Information/Proposal:
The Community Services Department Business Plan includes the development of a new position; Community Recreation Coordinator. Our 2013 budget originally provided for recruitment and hiring ofthis position as of July 1, 2013. As the Facilities and Amenities Project proceeds, our work with the Town Recreation Consultant continues and we prepare to enter the design phase of the Mountain Skills Bike Park Project. It has been determined that hiring for this position three months earlier, as of April 1, 2013, would be prudent.
I propose to use a small portion (up to a maximum of $18,000) of the Community Services reserve for this purpose.
Discussion/Options/Benefits/Disadvantages
$18,000 could be dedicated to hiring a Community Recreation Coordinator, three months earlier than originally planned, without negatively affecting any existing programs or services and without requiring additional/new tax funding. Having this position begin in April would enable the incumbentto become involved in the FAP Project, various CommunityConsultation/Event opportunities and the Bike Park Project before lead project team members move on to new responsibilities. This would provide them with invaluable mentoring, training, preparation, community connection and a gradual transition into some of their key ongoing responsibilities.
Recommended Action:
It is recommended that Council approve the re-allocation of up to $18,000, accessed from Community Services reserve funding, as a one-time expenditure to hire the Community Recreation Coordinator as of April 1, 2013.
CAO:
Chestermere - Alberta's Oasis: the Recreation and Relaxation Capital Mission: Through innovative planning and community consultation, we are building an exceptional place to call HOME.
17 • Additional Verbal Presentation
Request for Decision x To: Mayor & Council From: Megan Matthies, Communications & Legislative Coordinator Department: Administration Date: February 19, 2013 Re: 2013 Local Election Advance Vote
Background Information/Proposal:
According to section 73(1) of the Local Authorities Election Act,
"an elected authority may by resolution provide for holding an advance vote on any vote to be held in an election."
Due to the size of the community, it is likely that some residents will not be able to vote on Election Day (Monday, October 21) due to other commitments and as such, Administration requests that Council pass a resolution allowing for an advance vote.
As per the Act, the advance vote will be sufficiently advertised and conducted in the same way as the vote on Election Day except that fresh ballot boxes will be used and the results of the advance vote will be sealed until Election Day.
The tentative schedule for the election and advance vote days are as follows:
Nomination Day: September 23, 2013:1000h-1200h Advance Vote: Thursday, October 10, 2013: 1500h -2100h Advance Vote: Saturday, October 12, 2013: 800h-1300h Election Day: Monday, October 21, 2013:1000h-2000h
Recommended Action:
That Council allow for advance votes to take place at the discretion ofthe Returning Officer.
Director:/" A/MW//Jp/M/As CAO:
Vision: Chestermere - Alberta's Oasis: the Recreation and Relaxation Capital Mission: Through innovative planning and community consultation, we are building an exceptional place to call HOME.
18 • Additional Verbal Presentation
Request for Decision
Mayor & Council Megan Matthies, Communications & Legislative Coordinator Administration February 19, 2013 2013 Local Election Special Ballots
Background Information/Proposal:
According to section 77.1 of the Local Authorities Election Act, an elected authority may make a resolution allowing for the production and use of special ballots in a local election for those who are unable to vote on Election Day and Advanced voting dates due to physical incapacity, absence for the localjurisdiction or by reason of being an election official, candidate or in another specified role.
Ifsuch a resolution is passed, eligible voters can apply to vote by special ballot. Once accepted and registered, voters would be able to vote by placing their completed ballot in a sealed envelope with a copy of their ID in an outer envelope and have it delivered or sent to the RO by the end of Election Day (unless the resolution specifies otherwise).
In the past, there have been only a few requests to vote by special ballot. As voting by special ballot is a complex and time consuming process both for election staff and for the elector and two advance votes sufficiently early would allow the majorityof residents who will not be in town on Election Day to have an opportunity to vote, Administration does not recommend the use of special ballots in the 2013 Municipal Election.
Recommended Action:
That Council does not authorize the creation or use of special ballots for the 2013 Municipal Election.
Director;—ZPrfMMwiMA- CAO: _£_
Vision: Chestermere - Alberta's Oasis: the Recreation and Relaxation Capital Mission: Through innovative planning and community consultation, we are building an exceptional place to call HOME.
19 20 21 22 23 24 25 26 27 Request for Bylaw
To: Mayor & Council From: Don Roberts, CEO Department: CUI Date: February 19, 2013 Re: Bylaw 006-13 - Amendment to Storm Drainage Bylaw 008-12
Background Information/Proposal:
The Board of Chestermere Utilities Incorporated has approved CUI’s 2013 Budget. As a result of approving the Budget, the rates currently in effect for storm sewers and storm drainage are proposed to be amended.
The Budget was developed after taking into consideration the actual revenues, consumption levels and operating expenses based on 2012 actual information. In addition, the Budget was developed with the goal of flowing through cost increases, primarily from the City of Calgary. The Budget provided for a growth rate of 1,000 residents per year. Our water and waste water treatment supplier, the City of Calgary, increased rates for water by 7.5% and for waste water by 13.5%. The resultant increases, as well as a modest consumer price index increase for other expenses have been built into the CUI Budget. The Budget forecasts a small loss on operations, for which CUI will be working throughout the year to eliminate with various initiatives and efficiencies.
The proposed rates are as follows (2012 rates shown in comparison): 2012 Proposed 2013 Storm Drainage – Residential Monthly Charge $ 5.95 $ 6.40 Storm Drainage – Commercial Monthly Charge $10.00 $10.75
Attachments: • Bylaw 006-13 (2 Pages)
Recommended Action:
That Council approve first reading of Bylaw 006-13, being an amendment to Storm Drainage Bylaw 008-12, as presented.
That Council approve second reading of Bylaw 006-13.
That Council give permission for third reading of Bylaw 006-13.
That Council give third and final reading to Bylaw 006-13.
Director:______CAO: ______
Vision: Chestermere – Alberta’s Oasis: the Recreation and Relaxation Capital Mission: Through innovative planning and community consultation, we are building an exceptional place to call HOME. 28
BYLAW 006-13
OF THE TOWN OF CHESTERMERE
IN THE PROVINCE OF ALBERTA
A Bylaw of the Town of Chestermere to amend Bylaw 008-12, being a bylaw to authorize assessing property owners’ monthly storm sewers and storm drainage charges designed to meet the general maintenance of management or conduct, or any of them, of the Town of Chestermere Storm Drainage System.
WHEREAS it is deemed expedient and proper pursuant to the Municipal Government Act, being Chapter M-26.1 of the revised Statutes of Alberta and amendments thereto, that Council shall issue a Bylaw to prescribe rates for the general maintenance or management or conduct, or any of them, of the Storm Drainage System of the Town of Chestermere.
NOW THEREFORE, the Municipal Council of the Corporation of the Town of Chestermere, in the Province of Alberta duly assembled, enacts as follows:
1. That Schedule "B" to Bylaw 008-12 be amended to adjust the storm drainage rates as attached and forming part of Bylaw 006-13. 2. That this Bylaw comes into effect on February 19th, 2013 and is executed in accordance with Section 213(3) of the Municipal Government Act.
First Reading this 19th day of February, 2013.
Second Reading this 19th day of February, 2013.
Third Reading this 19th day of February, 2013.
Resolution No's: ___-13, ___-13, ___-13, ___-13
______MAYOR
______CAO
29
Schedule B
As provided in Bylaw 006-13 the following fees shall be charged the use and maintenance of the storm water drainage system in the Town of Chestermere:
For each separate residential dwelling within a property there shall be charged the following monthly fee:
Total charge $6.40 per dwelling per month
For each separate commercial unit within a property there shall be charged the following monthly fee:
Total charge: $10.75 per unit per month
30 31 32 33 • Additional Verbal Presentation •j Request for Bylaw Reading To: Mayor & Council From: Megan Matthies, Communications & Legislative Coordinator Department: Administration Date: February 19, 2013 Re: Bylaw 003-13, Voter Identification Bylaw
Background Information/Proposal:
Although the changes to the Local Authorities Election Act (passed in December 2013) now require all voters to produce photo identification to be eligible to vote, Council may still pass a bylaw further specifying the number and types of ID required and pass a requirement that the ID also verifies the age of the person.
The attached bylaw follows the new requirements set out in the Act but also requires a verification of age.
If Council passes first reading of this bylaw, it will be advertised for two consecutive weeks prior to coming back to Council for second and third reading.
Communications: In addition to fulfilling the advertising requirements set out in the Act, Administration will also advertise the ID requirements extensively before the Advance Poll Day and Election Day.
Attachments: • Bylaw 003-13 (3 pages)
Recommended Action:
That Council give first reading to Bylaw 003-13 being the Voter Identification Bylaw.
Director: CAO:
Vision: Chestermere - Alberta's Oasis: the Recreation and Relaxation Capital Mission: Through innovative planning and community consultation, we are building an exceptional place to call HOME.
34 TOWN OF CHESTERMERE
PROVINCE OF ALBERTA
BYLAW #003-13
A Bylaw of the Town of Chestermere, in the Province of Alberta, to require that electors show sufficient identification prior to voting in a local election.
WHEREAS section 53 of the Local Authorities Election Act Revised Statutes ofAlberta 2000 Chapter L-21 and amendments thereto provides that a Municipal Council may specify the production of identification as an eligibility requirement to vote in a local authority election;
AND WHEREAS Council deems it desirable to require residents to produce identification to vote;
NOW THEREFORE the Municipal Council of the Town of Chestermere, Alberta duly assembled, hereby enacts as follows:
1. Title
(1) This bylaw may be cited as the Voter Identification Bylaw.
2. Application
(1) Nothing in this Bylaw relieves a person from complying with any provision of any federal or provincial law or regulation, other bylaw or any requirement of any lawful permit, order or license.
(2) Any heading, sub-headings, or tables of contents in this Bylaw are included for guidance purposes and convenience only, and shall not form part of this Bylaw.
(3) Where this Bylaw refers to another Act, bylaw, regulation or agency, it includes reference to any Act, bylaw, regulation or agency that may be substituted therefore.
(4) All the schedules attached to this Bylaw shall form a part of this Bylaw.
(5) This Bylaw is gender-neutral and, accordingly, any reference to one gender includes the other.
4. Voter Identification Bylaw
(1) A person who attends at a voting station to vote in an election held
35 pursuant to that Act for which the Town of Chestermere is responsible to conduct the election either as the elected authority or pursuant to an agreement with another elected authority must, to be eligible to vote, produce for inspection by a Deputy Returning Officer of the voting station the following proof of his or her identity, age, and current residence:
(i) one or more piece(s) of identification issued by a Canadian government, whether federal, provincial or local, or an agency of that government, that contain(s) his or her name, a photograph of the elector, indication of his or her age, and current address. 13. Severability
(1) Ifany Section or parts of this Bylaw are found in any court of law to be illegal or beyond the power of Council to enact, such Section or parts shall be deemed to be severable and all other Section or parts of this Bylaw shall be deemed to be separate and independent there from and to be enacted as such.
14. General
(1) This bylaw shall take effect on the day which it is finally passed.
(2) Bylaw 023-10 being the Voter Identification Bylaw is hereby repealed in its entirety.
READ A FIRST TIME this day of .
READ A SECOND TIME this day of
READ A THIRD TIME this day of _
Resolution Numbers -
MAYOR
CAO
36 Schedule A
A sample of the types of identification that may be accepted by a Deputy Returning Officer provided that the piece or combination of pieces presented contain sufficient information to verify the name, identify (by photograph), address, and age of the person seeking to vote.
a) Alberta Assured Income for the Severely Handicapped (AISH) Card; b) Alberta Heath Care Insurance Plan (AHCIP) Card; c) Alberta Identification Card; d) Alberta Service Dog Team Identification Card; e) Alberta Wildlife Identification Number (WIN) Card; f) Canada Border Services Agency Canadian Passenger Accelerated Service System (CANPASS) Card; g) Canada Border Services Agency Free and Secure Trade (FAST) Membership Card; h) Canada Border Services Agency NEXUS Membership Card; i) Canadian Air Transportation Security Agency (CATSA) Identification Card; j) Canadian Forces Civilian Identification Card k) Canadian Forces Health Care Identification (CFHS) Card; I) Canadian Forces Identification Card; m) Canadian National Institute For The Blind (CNIB) Identification Card; n) Canadian Passport; o) Certificate of Canadian Citizenship; p) Certificate of Indian Status (CIS) Card, Government of Canada; q) Driver's or Operator's Licence from any Canadian Province or Territory; r) Firearms Licence Possession - Acquisition, Government of Canada; s) Firearms - Possession Only Licence, Government of Canada; t) Metis Nation of Alberta Identification Card; u) Old Age Security (OAS) Identification Card, Government of Canada; v) Royal Canadian Mounted Police Identification Card; w) Secure Certificate of Indian Status (SCIS) Card, Government of Canada; and x) Veterans Affairs Health Identification Card, Government of Canada, y) OR any other Canadian federal, provincial or municipal government issued photo identification as approved by the Returning Officer.
37 38 39 710 - 2nd Street Strathmore, AB T1P 1 K4
MARIGOLD 403-934-5334 1-800-332-1077 LIBRARY SYSTEM fax 403-934-5331 j www.marigold.ab.ca
Town of Chestermere Municipal Office [-;-::- 105 Marina Rd. Chestermere, AB T1X 1V7 JAM 2 8 2013
January 25, 2013 town of Chestermere
Re: Municipal Levy for Marigold Library System
Please find enclosed the invoice for the municipal levy to support the services and resources provided to your library through the Marigold Library System. The invoiced amount for municipalities with library boards is a calculation of the annual population for your municipality (reported by Municipal Affairs for the preceding year) multiplied by $5.25, the rate in ScheduleCof the Marigold Agreement, which has been signed by the municipal signing officer on behalf of his or her member library.
We thank you for your ongoing support. Marigold Library System's mission is to provide leadership and library resources to the interdependent network of its 36 member libraries and 42 municipalities. Our mutual goal is to strengthen libraries in our communities. This can best be achieved by pooling resources and working together to cost-effectively provide resources, technology and services.
Ifyou have any questions or comments, please do not hesitate to contact me. My phone number is 403.934.5334 ext. 224 and my email address is michelle(5)mariRold.ab.ca. I would also welcome the opportunity to attend one of your Council meetings and/or library board meetings, upon invitation, to present information about Marigold LibrarySystem services and to answer questions.
Thanks again for your support of the Marigold Library System.
Regards,
Michelle Toombs cc: Marigold Board Member Chair of Local Board
40 S.E. RockyView Youth Council YELL Youth Encouraging Lasting Leadership
Report for February 19th, 2013:
Drug and Gang Involvement in the Community?
Report from the RCMP: As discussed with Constable K. Kohalmi
General consensus: drug and gang involvement has risen over the last two years.
Minor possession of drugs present in Chestermere Lake Middle School, St. Gabriel the Archangel and Chestermere High School.
It was noted that the presence of alcohol is a greater concern with the Skate Park in comparison to drug use. Drug activity is more prevalent in John Peak Park.
Report from the Youth- (YELL):
Various youth in the community were asked 4 questions re: Drug and Gang involvement in the community. The questions were:
1) Is the issue of drugs and gang involvement in our community growing? 2) Do youth want to know more about drug and gang involvement? 3) Do youth talk about drug-related deaths? 4) Do you feel there are gangs present in our community?
The responses were:
1) Is the Issue getting bigger? a) I believe that this issue is getting bigger because the more people get involved, the more people start involving others. I believe that peer pressure is what usually causes others to get involves with drugs and gangs. Sometimes it is other things like people are lonely, emotionally unstable, etc that are causing them to be involved with negative things because they think it's the only way to fix it. b) I'm actually not very informed on gangs. c) I personally don't think the issue is getting bigger, but as we develop into the more influenced ages we do acknowledge it more. I don't think youth want to know more because it's not really something people want to learn about d) The issue is now becoming a lifestyle for young Canadians, it's not per-say getting bigger but it is maintaining its status of rebellion which people turn to if they are having troubles at home. It's an escape.
2) Do you think gangs are present in our community? a) I do believe gangs are present, even though I haven't heard of them in the news and such, I still believe gangs are present. b) I'm actually not very informed on gangs. c)I personally don't think there are gangs, or anything seriously dangerous in Chestermere, but I'm sure people may think there are when they see large groups of kids hanging around together 41 - d) Yes gangs are present. Gangs have been present for many years, actually for decades. They will never leave.
- 3) Do youth want to know more about drug and gang involvement? - a) Many youth already know about drug and gang involvement. Some just ignore these facts because of their situation (they are in a depressing, lonely, or angry state, or are peer pressured) or just because they simply ignore the negative effects because they think they will get something good out of being involved with drugs and gangs. b) I think it would be great for us to have more information on it. It seems very taboo, but maybe because I don't know much about it - d) I think that youth should be aware of the dangers of these involvements. Also youth should want to learn more about it.
- 4) Do youth talk about drug related deaths? - a) I don't hear youth talk about drug related deaths, only when it's on the news. But whenever they do talk about it, they pity these people and go on with their lives. They don't stick the negativity in their head that is caused by drugs. - b) I do know that youth do talk about drug related deaths for sure. - c) I do think youth talk about drug related deaths, but the way it affects them is solely up to their way of life - d) Since facebook has gotten more and more popular throughout the years, youth have been able to communicate across the globe about drug related deaths, substance abuse shouldn't be overlooked either. So yes, adolescents do talk about drug related deaths.
Questions for Council:
- What is council's response when people say there is a drug and gang issue in Chestermere? Report for March 18tht 2013:
- Pursue Recreational needs for youth by finalizing contact with the CRCA and Camp Chestermere. - Follow up with the RCMP Detachment as well as a meeting with Cst. Heron- Drug and Gang Unit. - Follow up meeting with Chestermere High School Counselor, Ms. Guitard.
42 • Additional Verbal Presentation
\A Staff Report To: Mayor & Council From: Steve Bagley, Director Protective Services Department: Protective Services Date: February 19, 2013 Re: Protect Services report
History. The Protective Services Department was created in July 2012 and consists of the newly formed Chestermere Fire Service, Chestermere Emergency Management Agency and the Community Peace Officer Program. It also provides liaison with the RCMP and AHS. Below is a breakdown of what has been achieved in the first six months:
Chestermere Fire Services
In 2012 CFS responded to a total of 815 incidents: Within the Town of Chestermere - 527 Out of Town-288 To date this year we have seen a 62% increase in total call volume.
• Safety - In these initial few months the emphasis has been on safety, a review of current equipment, apparatus and personal protective clothing has been completed. The result being that a program for repairs and essential maintenance is now in place and appropriate uniform/protective clothing has been issued. The Emergency Operating Guidelines have also been re-written to accommodate the new apparatus, equipment, policies and procedures. • Training - A training program has also been created to ensure we have sufficient staff qualified to operate the equipment and apparatus we use. Courses have held for Aerial Apparatus Operators, Ice Rescue and Emergency Medical Responders. Most of this has been funded by the CREST group (Calgary Regional Emergency Services Training ) In 2013 we will also be providing training in leadership and incident command to the Senior Firefighters to increase their skill and knowledge when covering for the Captains in their absence. • Fire Prevention -A coalition has been formed with Rocky View County, Airdrie and Cochrane that will provide a program for smoke alarm installation, after the fire information and home safety inspections. These initiatives will start in the Spring when the documentation and associated equipment arrives from the project sponsor - Conoco Phillips.
Vision: Chestermere - Alberta's Oasis: the Recreation and Relaxation Capital Mission: Through innovative planning and community consultation, we are building an exceptional place to call HOME.
43 Staff Report Topic: Protective Services Report Date: February 19, 2013 All fulltime firefighter and Captains are now trained as Basic Fire Safety Codes Officers and are able to carry out all inspections required in the Town. Agreements - Talks are taking place with Rocky View County and AHS to formulate new agreements for the provision of fire and medical response in and out of the Town. A further agreement with Strathmore Fire Depart is now in place that will enable them to use each other's radio frequencies when mutual aid is requested, particularly when we require their rescue boat. Apparatus - The new water tender is currently under construction at the Rosenbauer plant in South Dakota and will be arriving in July, this will replace the Town water truck which will be returned to the PublicWorks Department.
Community Police Officer Program
When the Peace Officers were moved into the Fire Hall in July 2012 it paved the way for a more efficient working relationship between CPOs, Fire, EMS and RCMP. Having all the services under one roofoffers greater opportunities for combined training and information transfer. In 2012 the Peace Officers issued 668 tickets, including 12 mandatory court appearances. The fines from these tickets (excluding mandatory court) totaled $130,210.00. A breakdown of the tickets is attached. • RMS - The records management system (Report Exec.) has been expanded to accept statistical information from fire services. We will now be able to track numbers and types of call, track problem areas and hotspots, hydrant systems, fire flows all fire inspections (buildings). • Bylaw Issues - We have been working with Planning and Development to provide a more efficient procedure for dealing with Bylaw enforcement. Protective Services will now take the initial call and then, using the flow chart (attached), determine in which area the problem lies and then provide appropriate enforcement. This will enable complaints to be dealt in a more timely manner thus increasing public confidence. All front desk staff will be made aware of the new procedure as they are the ones more likely to receive the complaint. • Commercial Enforcement - Commercial vehicle weigh scales have now been purchased and training is about to take place to enable the Peace Officers to monitor and enforce any violation involving over weight vehicles. Thanks go to the Commercial Enforcement Unit, Strathmore. They have been extremely helpful and will assist in any way they can as we start this new venture. y Page 2 of 4 44 Staff Report Topic: Protective Services Report Date: February 19, 2013 They have been extremely helpful and will assist in any way they can as we start this new venture. RCMP -A new procedure has been developed between the CPOs and the RCMP to enable the intelligence information gathered by officers to be accessed by both services, this will increase the safety of all officers. There will be regular meetings throughout this year to discuss how both departments will cohabit the new building with emphasis being placed on improved efficiency.
Chestermere Emergency Management Agency
Meetings - Monthly meetings take place to discuss potential risks and often involve guest speakers from outside agencies such as Volker transport, Victim Services, Prince of Peace, WID, Camp Chestermere and all the local schools. New working relationships and procedures for assistance, should an event take place, are developed from these discussions. EOC -A review of the Emergency Operations Centre (Council Chambers) took place and addition equipment has been purchased to enable the centre to function more efficiently. This included more telephones, updated maps and charts, administration forms and IT equipment for the projector. Alternative methods of communication (cell phone, BBM, land lines etc) have been established to ensure the appropriate response can be made in the event of an emergency. Training -A review of qualifications, training and experience was also carried out. A program for additional training courses has been laid out for 2013 utilizing the Alberta Emergency Management Agency training program. Committee - The committee will be expanded this year to involve CUI. Agreements - There are now (or about to be) new people in emergency management positions in Rocky View County, Cochrane and Calgary Fire Depart. We will be forming new, more effective, relationships with these groups as soon as possible. Exercises - Training exercises are planned for 2013 to test our readiness should an event take place in or around Chestermere.
New Hires
In 2013 one additional Peace Officer will be added to the department to supplement the three current officers. This position will increase our ability to J Page 3 of 4 45 Staff Report Topic: Protective Services Report Date: February 19, 2013 respond to Bylaw complaints in a timely manner and enforce commercial vehicle weight restrictions. We will also be adding one administration assistant to Protective Services. This position will alleviate the administration duties that currently hinder the operational effectiveness of the department.
RCMP Detachment-The new RCMP detachment building process has now reached the final plan stage and a request for proposal for the construction company is now being written. It is anticipated that construction can start in early Summer with completion expected within 18 months. The new building will further enhance the provision of protective and emergency services to the Town.
I would like to acknowledge the continued support of Council and Administration in assisting the new Protective Services Department.
Director: CAO:
J Page 4 of 4 46 Bylaw Enforcement Protocol Process Flow Chart
Protective Services Department takes bylaw If call is not related to the Land enforcement calls. Their number is 403-207-7058. •>• Use Bylaw, Protective Services Town reception refers all calls to this number. resolves the case. J
If the call is related to the Land Use Bylaw, Protective Services refers the case to the Development Coordinator in the Development Services Department.
Development Coordinator
Development Coordinator Development Coordinator provides support to may refer the case to the
Protective Services in the Senior Planner in form of contraventions to the Development Services for Land Use Bylaw. complex cases. J
Protective Services follows up with enforcement procedures. Senior Planner J
47 As required the Peace Officers maintain records of all investigations they engage in. The following statistics were gathered in 2012:
0.14% # of Reports: 1 Case Report BYLAW : OTHER
0.14% # of Reports: 1 Case Report BYLAW : WASTE MANAGEMENT
0.14% # of Reports: 1 Case Report PROVINCIAL : ENVIRONMENTAL PROTECTION/ENHANCEMENT
0.14% # of Reports: 1 Case Report WARRANT: CRIMINAL
0.14% # of Reports: 1 Case Report PROVINCIAL: MUNICIPAL GOVERNMENT ACT
0.28% # of Reports: 2 Case Report PROVINCIAL : GAMING AND LIQUOR
0.42% # of Reports: 3 Case Report BYLAW : NOISE
0.56% # of Reports: 4 Case Report NO OFFENCE : NO OFFENCE
0.56% # of Reports: 4 Case Report NO OFFENCE : OTHER
0.84% # of Reports: 6 Case Report PROVINCIAL : PROVINCIAL OFFENCES PROCEDURE ACT
1.11% # of Reports: 8 Case Report NO OFFENCE : LOST/FOUND PROPERTY
1.39% # of Reports: 10 Case Report CRIMINAL
1.95% # of Reports: 14 Case Report BYLAW : SNOW
2.37% Uof Reports: 17 Case Report BYLAW : COMMUNITY STANDARDS
2.37% # of Reports: 17 Case Report BYLAW : LAND USE
4.32% # of Reports: 31 Case Report NO OFFENCE : ASSISTANCE
5.57% # of Reports: 40 Case Report PROVINCIAL : TRAFFIC SAFETY ACT
6.96% # of Reports: 50 Case Report BYLAW : UNSIGHTLY
8.22% # of Reports: 59 Case Report BYLAW : BUSINESS LICENCE
9.05% # of Reports: 65 Case Report BYLAW : TRAFFIC/PARKING
10.86% # of Reports: 78 Case Report BYLAW : ANIMAL
42.34% # of Reports: 304 Case Report BYLAW : FALSE ALARM In 2012 the Peace Officers issued 668 tickets, including 12 mandatory court appearances. The fines from these tickets (excluding mandatory court) totalled $130,210.
48