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2021-03-22 Regular Meeting of Council Agenda

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2021-03-22 Regular Meeting of Council Agenda REGULAR COUNCIL MEETING AGENDA MARCH 22, 2021 6:00 p.m. Page 1. Call To Order 2. Emergency Evacuation Procedure 3. Open Microphone 4. Additional Agenda Items 5. Adoption of the Agenda 6. Adoption of Minutes 4 - 5 a) 2021-03-03 Committee of the Whole Meeting Minutes 6 - 10 b) 2021-03-08 Regular Meeting of Council Minutes 7. BUSINESS ARISING FROM THE MINUTES 8. PUBLIC HEARINGS & DELEGATIONS 11 - 18 a) Delegation: Ms. Heather Sweetnam, Sylvan Lake Community Supports Coalition 19 - 42 b) Delegation: Nordegg Sustainability Coalition 9. ADMINISTRATION 10. CORPORATE SERVICES 43 - 49 a) 2021 Operating and Capital Projects Budget Update 50 - 55 b) Proposed Bylaw 1827/2021 - Electronic Document Transmission - First reading 11. PARKS & PROTECTIVE SERVICES 56 - 59 a) Pogadl Park Design Advisory Committee 12. PEOPLE SERVICES 13. PLANNING & DEVELOPMENT 14. PUBLIC WORKS 60 - 62 a) South Reservoir Chlorine Critical Failure Report 15. RECREATION, CULTURE & TOURISM Page 1 of 94 63 - 78 a) Council Request for Information- NexSource Centre Aquatics 16. Upcoming Meetings & Events a) March 23 - Waterfront Commercial District March 24 - Meeting with Regional Partners (Mayor) March 25 - Strong Towns Webinar (Mayor) March 30 - Zoom Meeting with MP B. Calkins March 31 - Sylvan Lake Lodge Foundation - Central Alberta Economic Partnership (CAEP) April 1 - Kick-Off to Win This Space April 2 - Office Closed, Good Friday April 5 - Office Closed, Easter Monday April 6 - Municipal Planning Commission - Alberta Seniors & Community Housing Association April 7 - CAEP Transportation & Logistics Task Force - Sylvan Lake Lodge Foundation - Committee of the Whole April 8 - Genesis AGM (virtual) Mayor April 12 - regular Meeting of Council 17. Correspondence & Information Items Page 2 of 94 79 a) 2021 Statistics to date: Fire Department 80 b) Request from Lacombe County & Sunbreaker Cove: Traffic & Pedestrian Control at Boat Launch 81 - 83 c) Minutes: FCSS Meeting - March 2021 84 - 87 d) Minutes: Sylvan Lake Municipal Library, February 2021 88 - 94 e) Minutes: Parkland Regional Library Board, February 2021 18. CAO Report 19. Council Request for Information/Updates 20. Recess 21. IN CAMERA 22. Adjourn Page 3 of 94 TOWN OF SYLVAN LAKE March 3rd, 2021 Committee of the Whole 6:00 P.M. Council Chambers Page 1 of 2 Present: Mayor Sean McIntyre, Clr. Jas Payne, Clr. Megan Hanson, Clr. Graham Parsons; Clr. Kendall Kloss, Clr. Teresa Rilling, Clr. Tim Mearns Also Present: CAO, W. Ferris; Director of Parks & Protective Services; R. Lebsack; Manager of Parks & Recreation; L. Furlotte; Recording Secretary, V. Wiseman Virtually: Director of People Services, D. Scott; Director of Corporate Services, D. Moore; Director of Recreation, Culture & Tourism, S. Durkin Call to Order: Mayor McIntyre called the Committee of the Whole Meeting of March 3rd 2021 to order at 6:01 p.m. Emergency Mayor McIntyre reviewed the Emergency Evacuation Evacuation Procedures. Procedure Additional Agenda None. Items Adoption of the MOVED by Clr. Mearns Agenda 78-03-21 THAT the Agenda for the Committee of the Whole Meeting of March 3rd, 2021 be adopted as presented. CARRIED Recess Recess at 6:05 p.m. (to address audio) Reconvened at 6:06 p.m. Items for Discussion Animal Control Mr. Ron Lebsack, Director of Parks & Protective Services, Bylaw Review provided an update to Council on the Animal Control Bylaw Review process and requested Council’s input on each section of the bylaw. The Bylaw will be presented to council at a future Regular Meeting. Trail Lighting Mr. Lee Furlotte, Manager of Parks, appeared before Council with a report on potential trail lighting options, as requested by Council, and the associated costs with installation. Recess Recess at 7:44 p.m. Reconvene at 7:54 p.m. Council Clr. Kloss attended the following meetings: MPC (Municipal Committee Planning Commission), Policing in Alberta, Budget Open House Attendance Clr. Parsons attended the following meetings: Budget Open House, Policing in Alberta Clr. Hanson attended the following meetings: in addition to those mentioned, EDCAC (Economic Development Community Advisory Committee) Initials Page 4 of 94 TOWN OF SYLVAN LAKE March 3rd, 2021 Committee of the Whole 6:00 P.M. Council Chambers Page 2 of 2 Clr. Rilling attended the following meetings: MPC, Budget Open House, Sylvan Lake Lodge Foundation, Budget 2020 AUMA, ASCHA (Alberta Seniors & Community Housing Association) Finance and Education committee Clr. Payne attended the following meetings: in addition to the others mentioned, Sylvan Lake Library Mayor McIntyre attended the following meetings: WCD committee (Waterfront Commercial District), Sylvan Lake Waste Water Commission, CAEP (Central Alberta Economic Partnership), AUMA Police discussions, Genesis Risk Committee and general board of directors meeting, Sylvan Lake Lodge meeting, Sylvan Lake Management Committee Adjournment Having concluded the business of this Committee of the Whole Meeting, the meeting adjourned at 8:48 p.m. Mayor, Sean McIntyre CAO, Wally Ferris Initials Page 5 of 94 TOWN OF SYLVAN LAKE March 8th, 2021 REGULAR COUNCIL MEETING 6:00 p.m. Council Chambers Page 1 of 5 Present: Mayor McIntyre; Clr. Kendall Kloss; Clr. Jas Payne; Clr. Graham Parsons; Clr. Megan Hanson; Clr. Teresa Rilling; Clr. Tim Mearns Also Present: CAO, W. Ferris; Director of People Services, D. Scott; Director of Public Works, A. Khan; Director of Recreation, Culture & Tourism, S. Durkin; Director of Corporate Services, D. Moore; Manager, Recreation, Culture & Tourism, M. Pummings; Family Programs Supervisor, A. McDonald; Volunteer Coordinator, A. Boutin; Project Manager, E. Boudreau; Economic Development Officer, A. Mercer; Recording Secretary, V. Wiseman Regrets Call to Order Mayor McIntyre called the meeting to order at 6:01 p.m. Emergency Mayor McIntyre identified the available emergency exits and procedure Evacuation to exit the building. Procedure Open Microphone No speakers. Addition/Deletion of Add: Proclamation for International Women’s Day 17e Agenda Items Adoption of the Agenda Regular Meeting of MOVED by Clr. Rilling Council Agenda for March 8th, 2021 THAT the Agenda for the Regular Meeting of Council of March 8th, 2021, Motion 79-03-21 be adopted as amended. CARRIED Adoption of the Minutes Regular Meeting of MOVED by Clr. Kloss Council Minutes for February 22nd, 2021 THAT the Regular Meeting of Council Minutes of February 8th, 2021 be Motion 80-03-21 adopted as presented. CARRIED Business Arising No new Business Arising. from the Minutes No Public Hearings or Delegations scheduled. Initials Page 6 of 94 TOWN OF SYLVAN LAKE March 8th, 2021 REGULAR COUNCIL MEETING 6:00 p.m. Council Chambers Page 2 of 5 Public Hearings & Delegations Administration Sylvan Lake IDP MOVED by Clr. Mearns Award Submission Motion 81-03-21 THAT Council is supportive of a request by Lacombe County to submit the Sylvan Lake Inter-municipal Development Plan (IDP) for a Minister’s Award of Excellence as defined in Report AIR 364. CARRIED Project Work Plans Recreation, Culture MOVED by Clr. Hanson and Tourism: 1. Lounge THAT Council accepts the Project Work Plans from Recreation, Culture Upgrades and Tourism as information. 2. Strainers 3. Security CARRIED Swipe Card Access & Cameras 4. Sound System Upgrade Motion 82-03-21 Economic MOVED by Clr. Kloss Development: 1. Waterfront THAT Council accepts the Project Work Plans from Economic Commercial Development as information. District Revitalization CARRIED Motion 83-03-21 Addition of a MOVED by Mayor McIntyre Committee of the Whole Meeting for THAT Council approves the addition of a Committee of the Whole March, 2021 meeting to Council’s schedule for March 16th, 2021 at 6:00 p.m. Motion 84-03-21 CARRIED Corporate Services Council Computer MOVED by Clr. Parsons Usage Policy L-002- 004A THAT Council approves the updated Council Usage Policy L-002-004A, Motion 85-03-21 as outlined in Report AIR-365. CARRIED Initials Page 7 of 94 TOWN OF SYLVAN LAKE March 8th, 2021 REGULAR COUNCIL MEETING 6:00 p.m. Council Chambers Page 3 of 5 Travel and Expense MOVED by Clr. Rilling Policy H-002-008A Motion 86-03-21 THAT Council approves the updated Travel and Expense Policy H-002- 008A, as outlined in Report AIR-352. CARRIED Parks & Protective No new items. Services People Services Proposed Bylaw MOVED by Clr. Rilling 1825/2021, Family & Community Support THAT Council grants Second Reading to Bylaw 1825/2021, being a Services Second & Bylaw to amend the Family and Community Support Services Board Third Readings Bylaw 1635/2014, as presented in Report AIR-363. Motion 87-03-21 CARRIED Motion 88-03-21 MOVED by Clr. Payne THAT Council grants Third Reading to Bylaw 1825/2021, being a Bylaw to amend the Family and Community Support Services Board Bylaw 1635/2014, as presented in Report AIR-363. CARRIED Proposed Volunteer MOVED by Clr. Rilling Week Activities April 18-24, 2021 THAT Council approves the proposed Volunteer Week activities as Motion 89-03-21 presented in Report AIR-361. CARRIED Refurbishing and MOVED by Clr. Payne Renaming of Community Centre THAT Council approves the refurbishing and name change of the Signage “Sylvan Lake Family & Community Centre” signage to “Sylvan Lake Motion 90-03-21 Wellness and Community Connections Centre” funded by OP 1728, as presented in Report AIR-362. CARRIED Planning & No new items. Development Public Works Request to Award MOVED by Clr. Kloss Tender: 46th Street Initials Page 8 of 94 TOWN OF SYLVAN LAKE March 8th, 2021 REGULAR COUNCIL MEETING 6:00 p.m. Council Chambers Page 4 of 5 Storm Line Upgrade THAT Council awards the contract for 46th Street Storm Line Upgrade 2021 year 2021 to Carbon Earthworks of Red Deer County for Motion 91-03-21 $1,136,607.50, not including contingency and GST, as presented in Report AIR-365. CARRIED Recess Council recessed at 6:58 p.m. Council reconvened at 7:10 p.m. Recreation, Culture & Tourism Proposed Major MOVED by Clr.
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