REGULAR COUNCIL MEETING AGENDA MARCH 22, 2021 6:00 p.m. Page

1. Call To Order

2. Emergency Evacuation Procedure

3. Open Microphone

4. Additional Agenda Items

5. Adoption of the Agenda

6. Adoption of Minutes 4 - 5 a) 2021-03-03 Committee of the Whole Meeting Minutes

6 - 10 b) 2021-03-08 Regular Meeting of Council Minutes

7. BUSINESS ARISING FROM THE MINUTES

8. PUBLIC HEARINGS & DELEGATIONS 11 - 18 a) Delegation: Ms. Heather Sweetnam, Sylvan Lake Community Supports Coalition

19 - 42 b) Delegation: Nordegg Sustainability Coalition

9. ADMINISTRATION

10. CORPORATE SERVICES 43 - 49 a) 2021 Operating and Capital Projects Budget Update

50 - 55 b) Proposed Bylaw 1827/2021 - Electronic Document Transmission - First reading

11. PARKS & PROTECTIVE SERVICES 56 - 59 a) Pogadl Park Design Advisory Committee

12. PEOPLE SERVICES

13. PLANNING & DEVELOPMENT

14. PUBLIC WORKS 60 - 62 a) South Reservoir Chlorine Critical Failure Report

15. RECREATION, CULTURE & TOURISM

Page 1 of 94

63 - 78 a) Council Request for Information- NexSource Centre Aquatics

16. Upcoming Meetings & Events a) March 23 - Waterfront Commercial District

March 24 - Meeting with Regional Partners (Mayor)

March 25 - Strong Towns Webinar (Mayor)

March 30 - Zoom Meeting with MP B. Calkins

March 31 - Sylvan Lake Lodge Foundation - Central Alberta Economic Partnership (CAEP)

April 1 - Kick-Off to Win This Space

April 2 - Office Closed, Good Friday

April 5 - Office Closed, Easter Monday

April 6 - Municipal Planning Commission - Alberta Seniors & Community Housing Association

April 7 - CAEP Transportation & Logistics Task Force - Sylvan Lake Lodge Foundation - Committee of the Whole

April 8 - Genesis AGM (virtual) Mayor

April 12 - regular Meeting of Council

17. Correspondence & Information Items

Page 2 of 94

79 a) 2021 Statistics to date: Fire Department

80 b) Request from Lacombe County & Sunbreaker Cove: Traffic & Pedestrian Control at Boat Launch

81 - 83 c) Minutes: FCSS Meeting - March 2021

84 - 87 d) Minutes: Sylvan Lake Municipal Library, February 2021

88 - 94 e) Minutes: Parkland Regional Library Board, February 2021

18. CAO Report

19. Council Request for Information/Updates

20. Recess

21. IN CAMERA

22. Adjourn

Page 3 of 94 TOWN OF SYLVAN LAKE March 3rd, 2021 Committee of the Whole 6:00 P.M. Council Chambers Page 1 of 2

Present: Mayor Sean McIntyre, Clr. Jas Payne, Clr. Megan Hanson, Clr. Graham Parsons; Clr. Kendall Kloss, Clr. Teresa Rilling, Clr. Tim Mearns

Also Present: CAO, W. Ferris; Director of Parks & Protective Services; R. Lebsack; Manager of Parks & Recreation; L. Furlotte; Recording Secretary, V. Wiseman

Virtually: Director of People Services, D. Scott; Director of Corporate Services, D. Moore; Director of Recreation, Culture & Tourism, S. Durkin

Call to Order: Mayor McIntyre called the Committee of the Whole Meeting of March 3rd 2021 to order at 6:01 p.m.

Emergency Mayor McIntyre reviewed the Emergency Evacuation Evacuation Procedures. Procedure

Additional Agenda None. Items

Adoption of the MOVED by Clr. Mearns Agenda 78-03-21 THAT the Agenda for the Committee of the Whole Meeting of March 3rd, 2021 be adopted as presented.

CARRIED

Recess Recess at 6:05 p.m. (to address audio) Reconvened at 6:06 p.m.

Items for Discussion

Animal Control Mr. Ron Lebsack, Director of Parks & Protective Services, Bylaw Review provided an update to Council on the Animal Control Bylaw Review process and requested Council’s input on each section of the bylaw. The Bylaw will be presented to council at a future Regular Meeting.

Trail Lighting Mr. Lee Furlotte, Manager of Parks, appeared before Council with a report on potential trail lighting options, as requested by Council, and the associated costs with installation.

Recess Recess at 7:44 p.m. Reconvene at 7:54 p.m.

Council Clr. Kloss attended the following meetings: MPC (Municipal Committee Planning Commission), Policing in Alberta, Budget Open House Attendance Clr. Parsons attended the following meetings: Budget Open House, Policing in Alberta

Clr. Hanson attended the following meetings: in addition to those mentioned, EDCAC (Economic Development Community Advisory Committee)

Initials Page 4 of 94 TOWN OF SYLVAN LAKE March 3rd, 2021 Committee of the Whole 6:00 P.M. Council Chambers Page 2 of 2

Clr. Rilling attended the following meetings: MPC, Budget Open House, Sylvan Lake Lodge Foundation, Budget 2020 AUMA, ASCHA (Alberta Seniors & Community Housing Association) Finance and Education committee

Clr. Payne attended the following meetings: in addition to the others mentioned, Sylvan Lake Library

Mayor McIntyre attended the following meetings: WCD committee (Waterfront Commercial District), Sylvan Lake Waste Water Commission, CAEP (Central Alberta Economic Partnership), AUMA Police discussions, Genesis Risk Committee and general board of directors meeting, Sylvan Lake Lodge meeting, Sylvan Lake Management Committee

Adjournment Having concluded the business of this Committee of the Whole Meeting, the meeting adjourned at 8:48 p.m.

Mayor, Sean McIntyre

CAO, Wally Ferris

Initials Page 5 of 94 TOWN OF SYLVAN LAKE March 8th, 2021 REGULAR COUNCIL MEETING 6:00 p.m. Council Chambers Page 1 of 5

Present: Mayor McIntyre; Clr. Kendall Kloss; Clr. Jas Payne; Clr. Graham Parsons; Clr. Megan Hanson; Clr. Teresa Rilling; Clr. Tim Mearns

Also Present: CAO, W. Ferris; Director of People Services, D. Scott; Director of Public Works, A. Khan; Director of Recreation, Culture & Tourism, S. Durkin; Director of Corporate Services, D. Moore; Manager, Recreation, Culture & Tourism, M. Pummings; Family Programs Supervisor, A. McDonald; Volunteer Coordinator, A. Boutin; Project Manager, E. Boudreau; Economic Development Officer, A. Mercer; Recording Secretary, V. Wiseman

Regrets

Call to Order Mayor McIntyre called the meeting to order at 6:01 p.m.

Emergency Mayor McIntyre identified the available emergency exits and procedure Evacuation to exit the building. Procedure

Open Microphone No speakers.

Addition/Deletion of Add: Proclamation for International Women’s Day 17e Agenda Items

Adoption of the Agenda

Regular Meeting of MOVED by Clr. Rilling Council Agenda for March 8th, 2021 THAT the Agenda for the Regular Meeting of Council of March 8th, 2021, Motion 79-03-21 be adopted as amended.

CARRIED

Adoption of the Minutes

Regular Meeting of MOVED by Clr. Kloss Council Minutes for February 22nd, 2021 THAT the Regular Meeting of Council Minutes of February 8th, 2021 be Motion 80-03-21 adopted as presented.

CARRIED

Business Arising No new Business Arising. from the Minutes

No Public Hearings or Delegations scheduled.

Initials Page 6 of 94 TOWN OF SYLVAN LAKE March 8th, 2021 REGULAR COUNCIL MEETING 6:00 p.m. Council Chambers Page 2 of 5

Public Hearings & Delegations

Administration

Sylvan Lake IDP MOVED by Clr. Mearns Award Submission Motion 81-03-21 THAT Council is supportive of a request by Lacombe County to submit the Sylvan Lake Inter-municipal Development Plan (IDP) for a Minister’s Award of Excellence as defined in Report AIR 364.

CARRIED

Project Work Plans

Recreation, Culture MOVED by Clr. Hanson and Tourism: 1. Lounge THAT Council accepts the Project Work Plans from Recreation, Culture Upgrades and Tourism as information. 2. Strainers 3. Security CARRIED Swipe Card Access & Cameras 4. Sound System Upgrade Motion 82-03-21

Economic MOVED by Clr. Kloss Development: 1. Waterfront THAT Council accepts the Project Work Plans from Economic Commercial Development as information. District Revitalization CARRIED Motion 83-03-21

Addition of a MOVED by Mayor McIntyre Committee of the Whole Meeting for THAT Council approves the addition of a Committee of the Whole March, 2021 meeting to Council’s schedule for March 16th, 2021 at 6:00 p.m. Motion 84-03-21 CARRIED

Corporate Services

Council Computer MOVED by Clr. Parsons Usage Policy L-002- 004A THAT Council approves the updated Council Usage Policy L-002-004A, Motion 85-03-21 as outlined in Report AIR-365.

CARRIED

Initials Page 7 of 94 TOWN OF SYLVAN LAKE March 8th, 2021 REGULAR COUNCIL MEETING 6:00 p.m. Council Chambers Page 3 of 5

Travel and Expense MOVED by Clr. Rilling Policy H-002-008A Motion 86-03-21 THAT Council approves the updated Travel and Expense Policy H-002- 008A, as outlined in Report AIR-352.

CARRIED

Parks & Protective No new items. Services

People Services

Proposed Bylaw MOVED by Clr. Rilling 1825/2021, Family & Community Support THAT Council grants Second Reading to Bylaw 1825/2021, being a Services Second & Bylaw to amend the Family and Community Support Services Board Third Readings Bylaw 1635/2014, as presented in Report AIR-363. Motion 87-03-21 CARRIED

Motion 88-03-21 MOVED by Clr. Payne

THAT Council grants Third Reading to Bylaw 1825/2021, being a Bylaw to amend the Family and Community Support Services Board Bylaw 1635/2014, as presented in Report AIR-363.

CARRIED

Proposed Volunteer MOVED by Clr. Rilling Week Activities April 18-24, 2021 THAT Council approves the proposed Volunteer Week activities as Motion 89-03-21 presented in Report AIR-361.

CARRIED

Refurbishing and MOVED by Clr. Payne Renaming of Community Centre THAT Council approves the refurbishing and name change of the Signage “Sylvan Lake Family & Community Centre” signage to “Sylvan Lake Motion 90-03-21 Wellness and Community Connections Centre” funded by OP 1728, as presented in Report AIR-362.

CARRIED

Planning & No new items. Development

Public Works

Request to Award MOVED by Clr. Kloss Tender: 46th Street

Initials Page 8 of 94 TOWN OF SYLVAN LAKE March 8th, 2021 REGULAR COUNCIL MEETING 6:00 p.m. Council Chambers Page 4 of 5

Storm Line Upgrade THAT Council awards the contract for 46th Street Storm Line Upgrade 2021 year 2021 to Carbon Earthworks of Red Deer County for Motion 91-03-21 $1,136,607.50, not including contingency and GST, as presented in Report AIR-365.

CARRIED

Recess Council recessed at 6:58 p.m. Council reconvened at 7:10 p.m.

Recreation, Culture & Tourism

Proposed Major MOVED by Clr. Mearns Recreation Facility Fund Policy R-002- THAT Council repeals the Major Recreation Facility Fund Policy R-002- 006A Repeal 006A, as outlined in Report AIR-340. Motion 92-03-21 CARRIED

You Can Play Too! MOVED by Clr. Kloss Grant Policy Update Motion 93-03-21 THAT Council replaces the You Can Play Too! Grant Policy R-004-001 with You Can Play Too! Grant Policy R-004-001A, as outlined in Report AIR-324.

CARRIED

Upcoming Meetings Council reviewed the list of upcoming meetings and events. & Events

Correspondence & Information Items

Cheque Distribution MOVED by Clr. Hanson List Motion 94-03-21 THAT Council accepts the Cheque Distribution List as information.

CARRIED

Proclamation: MOVED by Mayor McIntyre International Women’s Day WHEREAS; International Women’s Day is celebrated globally on Motion 95-03-21 March 8th, with the aim of taking the time to reflect on and celebrate the contributions women make and continue to make, in communities and countries around the world, empowering us all to live and grow; and

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WHEREAS; International Women’s Day is a time to uphold women’s achievements, recognize challenges, focus greater attention on women’s rights and gender equality, and encourage and mobilize all people to do their part to bring about positive change; and

WHEREAS; International Women’s Day is a time to envision a world where each woman and girl can exercise her choices, such as participating in politics, pursuing education, career opportunities, and living and thriving in societies free from violence and discrimination.

THEREFORE, I, Sean McIntyre, Mayor of the Town of Sylvan Lake, do hereby proclaim March 8th 2021 to be “International Women’s Day” in the Town of Sylvan Lake, and encourage all Sylvan Lakers to celebrate the social, economic, cultural and political achievements of women everywhere.

CARRIED

CAO Report Report presented by CAO, W. Ferris.

Clr. Hanson inquired about the process for cutting/thinning the trees on the trails. Mayor McIntyre asked if there were any plans for communications on that initiative.

Clr. Hanson asked if it was possible to schedule communications each year ahead of the tree clean up, as questions arise each year.

Council Request for Mayor McIntyre, regarding the pool, requested a report back to Council Information/Updates indicating the plans for the pool and possible schedule to reopen.

Adjournment Having concluded the scheduled business for this Regular Meeting of Council, this meeting is adjourned. Time: 7:41p.m.

Mayor Sean McIntyre

Chief Administrative Officer Wally Ferris

Initials Page 10 of 94 Sylvan Lake Community Supports Coalition Page 11 of 94 Serving Sylvan Lake and Summer Villages Established April 2020  The Sylvan Lake Community Supports Coalition (SLCSC) was Who are we? created in April of 2020 as a result of the COVID-19 pandemic. FCSS extended invitations to various organizations to discuss A brief history what supports they were providing through the pandemic. Its original purpose was to determine what local agencies had to offer and how we could work collectively to support the needs of our community.  With each meeting we realized that as a collective group we were better able to share resources, support client case management, avoid duplication of services, recognize trends and gaps, and write Page 12 of 94 collective grant proposals.  It was determined that this would be an ongoing coalition so the Development following steps were taken: - Name of the Coalition: Sylvan Lake Community Supports of the Coalition Coalition - Developed Terms of Reference - Determined meeting schedule - Developed application for membership - Developed a Collective Case Management Intake form to support clients Page 13 of 94 - Currently designing a logo for the Coalition • Sylvan Lake Family and Community Support Services • Community Partners Association • Mercy Connect (Alliance Community Church) Current • Community Churches Coalition • Chinooks Edge School Division • Primary Care Network Membership • Sylvan Lake Addiction & Mental Health • Sylvan Lake Food Bank • Sylvan Lake Collective Kitchen • Sylvan Lake Municipal Library • Central Alberta Youth Unlimited • The Mustard Seed Page 14 of 94 • Servus Credit Union - Sharing Medical Equipment between agencies - Providing transportation for ongoing medical treatment at the Red Deer hospital through agency collaboration for transportation vouchers - Created an out door food pantry at Community Partners Association Activities for access to dry goods after hours - Collectively wrote a grant and were successful in receiving funds for the Rural Homelessness Estimation Count project to help further identify housing/service needs - Collaborate and work together to support the needs of clients understanding that one agency cannot do it all - We are connecting each other to supports, programs, education, and resources to not only educate organizations in the coalition but to provide a collective response to our clients Page 15 of 94 - Applied for funds through Servus Credit Union to create an Emergency Accommodation Fund for individuals or families fleeing abuse, transportation to shelters outside of Sylvan Lake, temporary hotel stays, etc. $500 has been donated thus far and Community Partners Association will hold the funds. - We value and respect the contributions of each organization within our coalition and community. Why is this - We meet every 2 weeks to ensure all organizations are aware of any changes/updates regarding resources, challenges, trends, and case Coalition management. - We collectively submit grants to support well being initiatives in the successful? community. - The relationships that have been developed since April of 2020 has encouraged other organizations to want to be a part of this coalition. - We are a team of organizations who can support each other in providing the best services and possible solutions for our residents and future

Page 16 of 94 social strategic planning. - We no longer work in silos! In closing

 The SLCSC will continue to have a collective voice that supports shared language, a working plan, and collective case management to support the vulnerable populations with in Sylvan Lake and Summer Villages. Page 17 of 94 It’s all about community!!! Questions Page 18 of 94 Provincial Coal Policy / Regulation: Risks to Albertans

Page 19 of 94 Presentation to Sylvan Lake Town Council Submitted by the Nordegg Sustainability Coalition March 2021

R. Pohl Risks to Albertans

Risks to Health: human and environment Risks to Local Economic Development

• Contaminants/Tailing ponds • Commitments made • Groundwater • Existing private and County Nordegg investments • Water Quality • Coal leases adjacent to development nodes • Water withdrawals • Threats to long term sustainable development • Species at Risk • Loss of tourism revenue and investment • Watershed disruption – drainage diversions, rock drains, end pit lakes • Loss of investment in development nodes • Increased linear development/habitat • Impact on local businesses and future business fragmentation/biodiversity loss prospects • Reclamation • Cost burden of coal infrastructure development • Cumulative effects: forestry + oil and gas + and management Page 20 of 94 recreation + coal • Construction and management of employee • Long term future liability of abandoned mines camps – sewage, disturbance to soil, social problems Risks to Leadership Reputation • Chemical spills • Increased train traffic • Public opinion • Are we being gamed? Background

History of Coal: Facts: Not much boom, lots of bust • Metallurgical coal is used to make iron/steel Long history of repeated cycles of Production of steel accounts for 7-9% of the world’s greenhouse opening and closing of coal mines gases. • China is the largest importer of metallurgical coal • Luscar, Grande Cache, Obed Ridge • (Hinton), Tumbler Ridge (BC), Cheviot Australia has been the largest exporter to China but is now under a politically motivated embargo • Nordegg • No guarantee that China would not embargo coal from Canada. "I remember my mother and my Page 21 of 94 grandmother telling horror stories of the coal Future of coal dust being in everything, and how hard it was • Thermal coal is being eliminated. USA mining will likely cease by to clean or cook. My dad did not work 2035 underground, but it still took a long time for • Metallurgical coal is rapidly being replaced by disruptive “Green his hands to look clean. Mom told me that on Steel” technologies some days, my baby blanket would have black dust on it in my crib.” (a remembrance of Nordegg, Kathy Feys) Background Aggressive, Widespread, and Successful Development of Disruptive Green Steel Technologies * those that are currently producing

• Molten Oxide Electrolysis (MOE) • Boston Metal, USA *

• Hydrogen Reduction/ Electric Arc Furnace • ArcelorMittal, Luxembourg * • ThyssenKrupp, Germany * • SSAB, Sweden • Siemens VAI Metals Technologies, Germany • Mitsubishi Hitachi Metals Machinery, Japan

Page 22 of 94 • Nippon Steel, Japan • POSCO, South Korea

• China is working on undisclosed technologies to make it self-sufficient • They will eliminate the need to import metallurgic coal Risks to Health: Human and Environment Contaminants • Selenium levels directly downstream of four coal mines operating in the Luscar/Cadomin area were as high as 47.1 µg/L from 1998 to 2000. The highest level recorded above the mines was 2.2 µg/L (AENV 2000). CCME water quality guidelines for the protection of aquatic life is 1 µg/L. • In humans, chronic exposure (including downstream water users) to high selenium concentrations can cause nausea, fatigue, skin lesions, and neurological disorders • In fish, Selenium either kills juvenile fish or cause major birth defects. • Selenium is a bio-accumulator, increasing in concentration as it goes up the food chain.

Page 23 of 94 • The closed Mountain Park mine tailings seepage has increased down stream sodium, barium, potassium and strontium levels. • Existing mines (Cheviot EIA decision document) have fluctuating and increased levels of organic carbon, iron, silica, total suspended solids, nitrates and sodium below them.

R. Pohl The risk is real: Coal Mine Tailing Pond Failure Obed Mountain, October 2013 • Following the collapse of a tailings dam, up to one billion liters of wastewater flooded into the nearby Athabasca River, in what may be the largest coal slurry spill in Canadian history. • There were immediate spikes in arsenic, metals, and carcinogenic polycyclic aromatic hydrocarbons (PAHs) in the river. • In the first month after the spill, water quality tests revealed the presence

Page 24 of 94 of metals and chemicals such as cadmium, arsenic, manganese, lead, mercury, and PAHs in excess of limits for consumption or aquatic life along the first 40 km (25 mi) of the Athabasca River. Mercury, for instance, was found to be nine times higher than normal, while PAHs were at levels four times higher than the Canadian standard for potable water. Risks to Health: Human and Environment Species at-risk • There are over 50 sensitive species (flora and fauna) in the North Saskatchewan Watershed that could be impacted by new mines. • Well known species at risk include: • Grizzly Bear • Harlequin Duck • Bull Trout Page 25 of 94 • Limber Pine Risks to Local Economic Development: coal leases adjacent to development nodes

Nordegg and Shunda Goldeye leases owned by Oros Coal part Capital Investment Partners (a consortium of Australian coal companies) Page 26 of 94 Risks to Economic Development: coal leases adjacent to development nodes

Bighorn River leases owned by Oros Coal, part of Capital Investment Partners (a consortium of Australian coal companies) Page 27 of 94

S. Legault Risks to Economic Development: coal leases adjacent to development nodes Alexo Saunders leases owned by Oros Coal part of Capital Investment Partners (a consortium of Australian coal companies) Page 28 of 94 Risks to Local Economic Development: threats to long term sustainable development

Aries/Ram Coal leases – owned by Ram Coal formerly an Australian public company. Now private with Lundin Mining executives on their board) Page 29 of 94

Confluence North & South Ram Confluence Ram & N Sask Risks to Local Economic Development: threats to long term sustainable development Blackstone Coal leases owned by Valory Resources (an Australian coal company)

Baseline Lookout

Page 30 of 94 Prairie Creek – Trunk Road Junction Public opinion Page 31 of 94 Are we being gamed?

What Are the Implications of Reinstating the 1976 Coal Development Policy? (Nigel Bankes, LL.M. Chair of Natural Resources Law. University of Calgary): • “In sum, Minister Savage claims that the 1976 Policy has been reinstated, but a lot of activity has occurred between June 1, 2020 and February 8, 2021, and none of that has been rolled back. “ • “This is not reinstatement; it is reinstatement-minus what has happened since June 1.” • Timeline: • 2018-2019 - persistent claims of insufficient consultation on Bighorn wildland park by MLA Nixon. • April 2019 Coal Association of Canada reported that it had met with the UCP. • June 2019 Coal Association of Canada met with Minister Nixon • Minister Nixon and Minister Fir provided Valory Resources (Blackstone project) with letters of support in October 2019. • 1976 Coal Policy rescinded Friday before May long weekend, 2020. • Significant new Coal Leases granted in June 2020 in Category 2 lands. • No transparency and no Public Consultation or Notification of coal development in the Eastern Slopes. • Question: Can Alberta Environment and Parks and their Minister Nixon, having actively supported Australian coal Page 32 of 94 companies, now provide a fair independent unfettered review of these coal projects? • Regarding reviews: The Alberta government often has a narrow and thus flawed definition of who has standing during various regulatory processes – you must be ‘directly affected’. This language is open to interpretation and can significantly reduce who can file a ‘statement of concern’ and participate in the decisions made on behalf of Albertans

Reinstatement is not complete until there is a rollback of new leases and exploration approvals Issued between June 1, 2020 and February 8, 2021 Page 33 of 94 In conclusion: In 2018, Alberta tourism saw a total of: • $8.2 billion in expenditures Lets choose sustainable economic development • 35.2 million person-visits • Alberta recorded a growth of 11% and 4% in person visits and expenditures from the international market.

There is unlimited tourism and growth potential for Nordegg under county’s goal to be Alberta’s fastest growing mountain resort community.

Page 34 of 94 • County could co-manage Bighorn Country with the province, local recreation providers and residents. • Nordegg could become thee ‘provincial’ hub for all all-season outdoor activities such as hiking, snow shoeing, sightseeing, photography (i.e bubbles), OHVs and mountain bikes; however, it must be managed for these activities. • More tourism services (coffee shops, art galleries, groceries) need to be encouraged in Nordegg. Page 35 of 94 Economic Externalities

• In economics, an externality is a cost or benefit that is imposed on a third party who did not agree to incur that cost or benefit (Wikipedia). • For example, polluting water with Selenium and other contaminants is a negative externality. Society would incur extra costs in water treatment, contaminant clean-up, and health costs.

Page 36 of 94 • Extra train traffic through Sylvan Lake is also a negative externality – increased emergency response times, disrupts businesses and traffic flow, unproductive waiting at train crossings, increased probability of a train – vehicle, pedestrian incident. TOWN OF SYLVAN LAKE

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This information is provided to the best of our knowlege at the time the request is recieved. The Town of Sylvan Lake For Reference Only does not guarantee the accuracy of the information in this search. How many more trains? Back of a napkin calculation • Ram coal estimates 2-3 m ton coal a year. • The math • 2,000,000/100 per rail car = 20,000 rail cars • 20,000/100 cars per train = 200 trains • 100 car train is estimated to be 5,200 ft or 1585 m long Page 38 of 94 Other probable externalities:

Roads – is this why the province is proposing to twin the Highway 11? • Other roads will also need to be built or upgraded. Railways • Long way from Nordegg to Rocky rail head. • New line from Aries (Ram) or Blackstone projects to Strachan rail head. Relocation of existing infrastructure.

Questions: Page 39 of 94 • Who is paying for their construction and maintenance? Probably all Albertans.

Did we learn nothing from the taxpayer money gambled on Keystone XL? In conclusion: Lets choose transparency and consultation

There must be full and meaningful consultation (no simplistic on-line surveys) by all levels of government, including municipal, about the future of the Eastern Slopes. This includes with our indigenous brothers and sisters. Just as important, there is a need for a: • full roll back of all coal lease activities from June 1, 2020 to February 8, 2021 • full review of GOA and AER regulatory practices. Page 40 of 94 • Application for coal related approvals by AER should be advertised in the same manner as Water Act approvals and citizens should be allowed to file ‘Statements of Concern’ related to these applications. • A user friendly database of applications and approvals for all coal related activities should be made publicly available on the internet. Current databases available to the public are very complex and challenging to glean any useful information from. We need you to:

Write to Government of Alberta and state that: 1. The Eastern Slopes have too high of tourism, recreation and environmental value to have ANY coal development. 2. Peter Lougheed’s 1976 Coal Policy is not out of the date. The current government is out of date looking back at ‘dirty’ coal instead of newer technologies and tourism development.

Page 41 of 94 3. All coal leases exploration permits granted after the coal policy was rescinded without consultation last summer must be immediately cancelled. 4. Older coal leases adjacent to Nordegg that may expire in 2022 must not be renewed Page 42 of 94 Town of Sylvan Lake

AGENDA ITEM REPORT Regular Council

PREPARED FOR Council ITEM # AIR - 366 STAFF CONTACT Darren Moore DEPARTMENT Corporate Services DATE March 22, 2021

SUBJECT 2021 Operating and Capital Projects Budget Update

2020 OP Carryforwards to 2021_Council ATTACHMENTS 2020 CP Carryforwards to 2021_Council

EXECUTIVE SUMMARY

PURPOSE For Council to approve an update to the 2021 Operating and Capital project listings, which include projects carried over from 2020 and prior years.

BACKGROUND When the annual budget is prepared in the fall, typically only new projects are identified and proposed for the upcoming year. Projects often take more than one year to complete and need to be carried over into the next fiscal year. The original approved funding sources are carried forward to fund the remaining portion of the projects. When projects are completed in a fiscal year, any remaining budget, including grant funded portions, is reallocated to other initiatives identified in the budget.

DISCUSSION Included is a list of projects both operating and capital carried forward from 2020 and prior, to be included in the 2021 Budget.

RESOURCE IMPACTS The attached listings include all revised funding sources required for the projects.

ALIGNMENT WITH COUNCIL’S STRATEGIC DIRECTION Guiding Principle - TRANSPARENT - Municipal decision-making process and communications will be transparent and understandable.

COMMUNICATION STRATEGY All departments were requested to submit projects to be carried over. Finance reviewed and discussed with each department to finalize the lists for both operating and capital.

Page 43 of 94 Page 1 of 6

DIVISIONS CONSULTED IN THIS REPORT All Divisions were consulted for this report.

OPTIONS 1. For Council to amend the 2021 Operating and Capital project listings to include projects and funding carried forward from the prior years. 2. For Council to direct Administration to make changes to the project listings prior to approving or request additional information prior to approving.

RECOMMENDATION For Council to approve the updated project listings, both operating and capital for 2021, including projects and funding carried forward from prior years.

PROPOSED RESOLUTION That Council approve report A|R - 366 amending the 2021 Operating and Capital budgets to include carryover projects from prior years.

______Report Prepared by: Darren Moore Director of Finance

______Report Approved by: Wally Ferris Chief Administrative Officer

Page 44 of 94 Page 2 of 6

Town of Sylvan Lake Operating Projects 2020 Carryforwards to 2021

Project # Description 2020 Budget 2020 Actual Variance Carryforward

Administration Division:

Economic Development - OP2024 Business Resilience Strategy 60,000 47,573 12,427 12,427 60,000 47,573 12,427

Parks and Protective Services Division:

Parks Department - OP1807 Mapping Markers for Cemetery 7,000 - 7,000 7,000 OP1915 Fieldstone Tree Removal/Replacement Project 18,000 - 18,000 18,000 OP1920 Skate Park 13,389 133 13,256 13,256 38,389 133 38,256

Municipal Enforcement - OP1923 Portable AFRRCS Radio System 27,300 - 27,300 27,300 OP2010 Pay Parking Application 25,000 - 25,000 25,000 52,300 - 52,300

Recreation, Culture & Tourism Division:

Recreation & Culture Department - OP1815 MGB Art 10,000 - 10,000 10,000 10,000 - 10,000

Page 45 of 94 Page 3 of 6

Town of Sylvan Lake Operating Projects 2020 Carryforwards to 2021

Project # Description 2020 Budget 2020 Actual Variance Carryforward

Corporate Services Division:

Finance - OP1906 Citizen Web Portal 25,000 - 25,000 25,000 25,000 - 25,000

Information & Technology - OP1909 Council Chamber Upgrades 50,000 19,809 30,191 30,191 50,000 19,809 30,191

Planning & Development Division: OP1506 Fascade Improvement 30,000 7,500 22,500 22,500 OP1622 Sylvan Lake Management Committee 21,034 86 20,948 20,948 OP1819 IDP Summer Villages 4,774 3,878 896 896 55,808 11,464 44,344

Public Works Division:

Building Maintenance Department - OP2003 Bay Door Replacements MOB 20,000 14,459 5,541 5,541 OP2005 MGB Lift Station Upgrade 6,000 - 6,000 6,000 26,000 14,459 11,541

Sanitary Sewer Department - OP1827 Sewer - Electrical Safety Inspections 9,867 1,700 8,167 8,167 OP1835 Lagoon BioSolid Removal 444,725 233,971 210,754 210,754 OP1928 Decommissioning Old Lagoon Lift Station & Blower 21,255 11,624 9,631 9,631 OP2019 Decommissioning Old Lagoon Buildings 35,000 34,024 976 976 510,847 281,319 229,528

Page 46 of 94 Page 4 of 6

Town of Sylvan Lake Operating Projects 2020 Carryforwards to 2021

Project # Description 2020 Budget 2020 Actual Variance Carryforward

Transportation Department - OP1728 Fleet Rebrand 9,000 1,066 7,934 7,934 OP2016 50th Street & Memorial Trail Study 350,000 141,403 208,597 208,597 359,000 142,469 216,531

Water Supply and Distribution Department - OP1831 Water Valve Replacement Program 40,000 19,430 20,570 20,570 OP1833 Unidirectional Flushing Program 65,000 12,448 52,552 52,552 OP1933 Water Model Update 114,858 60,108 54,750 54,750 OP2022 Water Infrastructure Security/Watershed Protection 46,000 (1,344) 47,344 47,344 OP2023 New Utility Printer 13,000 - 13,000 13,000 278,858 90,642 188,216

1,263,123 552,643 858,334 858,334

Notes:

Page 47 of 94 Page 5 of 6

Town of Sylvan Lake Capital Projects 2020 Carryforwards to 2021

Project # Description 2020 Budget 2020 Actual Variance Carryforward

Parks and Protective Services Division:

Parks Department - CP1522 Spray Park 710,000 - 710,000 710,000 CP1718 Pogadl Park 6,310,360 3,754,868 2,555,492 2,555,492 CP1933 Sylvan Lake Park Upgrades Ph 2 109,096 105,933 3,163 3,163 CP1935 Beach Drinking Fountains 11,046 - 11,046 11,046 CP2001 Centennial Park Playground 350,000 1,500 348,500 348,500 CP2002 Consolidated Vision for the Waterfront 250,000 9,504 240,496 240,496 CP2003 Dog Park Improvements 30,000 19,407 10,593 10,593 CP2004 Post and Rope Improvements 60,000 12,704 47,296 47,296 7,830,502 3,903,916 3,926,586 3,926,586

Protective Services Department - CP2012 CPO Vehicle Replacement 42,000 - 42,000 42,000 42,000 - 42,000 42,000

Public Works Division:

Sanitary Sewer Department - CP1817 New Lift Station - 30 Street 200,000 33,445 166,555 166,555 CP1924 New Lift Station - 60 Street 275,000 16,744 258,256 258,256 CP1927 Lagoon Reclamation 208,407 83,054 125,353 125,353 CP2018 Pogadl Park - Sanitary Main Extension 500,000 279,906 220,094 220,094 1,183,407 413,149 770,258 770,258

Page 48 of 94 Page 6 of 6

Town of Sylvan Lake Capital Projects 2020 Carryforwards to 2021

Project # Description 2020 Budget 2020 Actual Variance Carryforward

Transportation Department - CP1423 Golf Course Creek Rehab 137,000 - 137,000 137,000 CP1603 50 Ave - 33 St to 50 St Reconstruct 2,544,528 2,493,638 50,890 50,890 CP1703 50A Ave Street Modernization 1,740,395 1,462,559 277,836 277,836 CP1729 Traffic Signals - 46 St & 47 Ave 436,305 164,680 271,625 271,625 CP1737 Wayfinding Signage 22,909 - 22,909 22,909 CP1852 Hunter Road 1,755,969 1,452,136 303,833 303,833 CP1901 Hwy 20 and Memorial Dr Intersection - Design 197,664 - 197,664 197,664 CP1902 Memorial Tr - 60 St West 744,595 86,150 658,445 658,445 CP1904 53St Modernization - 50Ave to LSD - Construction 3,552,103 2,399,308 1,152,795 1,152,795 CP1906 Cottage Area Modernization 100,000 - 100,000 100,000 CP1907 Bucket Lift 35,000 - 35,000 35,000 CP1908 Portable Message Board 20,000 - 20,000 20,000 CP1926 Storm Sewer Lift Repl - 50Ave, 35St to 50St 2,300,400 1,545,163 755,237 755,237 CP2023 Memorial Dr - 60St Intersection - Design 150,000 - 150,000 150,000 CP2024 48Ave - 43St to 46St, Design 100,000 25,002 74,998 74,998 CP2026 Equipment Storage Building Addition 335,203 294,682 40,521 40,521 CP2027 MOB Generator 200,000 108,356 91,644 91,644 14,372,071 10,031,674 4,340,397 4,340,397

Water Supply and Distribution Department - CP1515 New Reservoir & Pump Station 7,136,870 6,736,501 400,369 400,369 CP1925 New Water Well & Connection 1,137,800 27,912 1,109,888 1,109,888 CP2034 Pogadl Park - Water Main Extension 1,250,000 865,629 384,371 384,371 CP2035 60St - Main Repl - Westwood to Fieldstone 200,000 - 200,000 200,000 CP2037 Cargo Van 55,000 - 55,000 55,000 CP2038 Water Main Replacement Program 235,846 85,869 149,977 149,977 10,015,516 7,715,911 2,299,605 2,299,605

33,443,496 22,064,650 11,378,846 11,378,846

Page 49 of 94 Town of Sylvan Lake

AGENDA ITEM REPORT Regular Council

PREPARED FOR Council ITEM # AIR - 368 STAFF CONTACT Darren Moore DEPARTMENT Corporate Services DATE March 22, 2021

SUBJECT Bylaw 1827/2021 - Electronic Document Transmission - First reading

1827_2021 Electronic Document Transmission ATTACHMENTS

EXECUTIVE SUMMARY

PURPOSE For Council to review and provide first reading to proposed Bylaw 1827/2021 authorizing the electronic transmission of Town documents.

BACKGROUND Section 608(1) of the Municipal Government Act allows a municipality to pass a bylaw authorizing the electronic transmission of documents, if, the recipient has consented and provides an email or other electronic address, and, if it is possible to make a copy of the document from the electronic transmission.

DISCUSSION The primary purpose for this bylaw is to give the Town of Sylvan Lake the legal authority to transmit property assessment and taxation documents to property owners. Other documents are included in the bylaw as 'authorized' documents ensuring support for any current or future initiatives of electronic transmission of documents.

RESOURCE IMPACTS The Town will realize additional savings in paper and postage costs which has already been experienced due to ebilling of utilities. With the move to eTransmission of property tax and assessment, accounts receivable, and other Town documents, increased savings will occur.

ALIGNMENT WITH COUNCIL’S STRATEGIC DIRECTION Guiding Principle - TRANSPARENT - Municipal decision-making process and communications will be transparent and understandable.

COMMUNICATION STRATEGY

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The bylaw will be posted to the Town's website and made available to staff for reference. The collection of emails and authorizations has begun, with nearly a thousand responses received from property owners to date.

CHIEF ADMINISTRATIVE OFFICER COMMENTS Support Recommendation

DIVISIONS CONSULTED IN THIS REPORT All other divisions were consulted for the preparation of this bylaw.

OPTIONS 1. For Council to give first reading to Bylaw 1827/2021 authorizing the electronic transmission of Town documents. 2. For Council to make changes to Bylaw 1827/2021 prior to giving first reading. 3. For Council to direct Administration to makes changes to Bylaw 1827/2021 and bring the bylaw back to a subsequent meeting of Council for first reading.

RECOMMENDATION For Council to give first reading to Bylaw 1827/2021.

PROPOSED RESOLUTION That Council give first reading to Bylaw 1827/2021 authorizing the electronic transmission of Town documents as outlined in report AIR-368.

______Report Prepared by: Darren Moore Director of Finance

______Report Approved by: Wally Ferris Chief Administrative Officer

Page 51 of 94 Page 2 of 5

BYLAW NO 1827/2021 ELECTRONIC TRANSMISSION OF DOCUMENTS

A BYLAW OF TOWN OF SYLVAN LAKE, IN THE PROVINCE OF ALBERTA, TO ESTABLISH A PROCESS TO SEND ASSESSMENT, TAXATION AND ASSESSMENT NOTICES AND OTHER DOCUMENTS BY ELECTRONIC MEANS.

WHEREAS, Section 608.1 of the Municipal Government Act, RSA 2000, Chapter M-26, states that Council may by bylaw establish a process for sending assessment notices, tax notices and other documents and information under Part 9, 10 or 11 of the Act or the regulation under Part 9, 10 or 11 by electronic means;

WHEREAS before making a bylaw under section 608.1, Council must:

a) Be satisfied that the proposed bylaw includes appropriate measures to ensure the security and confidentiality of the documents and information being sent; and b) Give notice of the proposed bylaw in a manner council considers is likely to bring the proposed bylaw to the attention of substantially all persons that would be affected by it;

WHEREAS a bylaw under section 608.1 must provide a method by which persons may opt to receive the notice, document or information by electronic means;

NOW THEREFORE, the Council of Town of Sylvan Lake, duly assembled, enacts as follows:

PART ONE INTRODUCTION 1. TITLE This Bylaw shall be known as the “Electronic Transmission of Documents”

2. DEFINITIONS (1) “Act” means the Municipal Government Act, RSA 2000, c. M-26;

(2) “Assessed person” means an assessed person as defined in section 284,1(a) of the Act or a person acting on behalf of an assessed person;

(3) “Council” means the Town of Sylvan Lake Council members;

(4) “Town” means the municipal corporation of Town of Sylvan Lake;

(5) “Customer” means any person receiving a service from the Town;

(6) “Electronic means” means electronic mail or e-mail.

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Bylaw No 1827/2021 Electronic Transmission of Documents Page 2 of 4

PART TWO SCOPE

3. The Town may send the following by electronic means to an assessed person:

(1) Assessment Notices pursuant to Section 310 of the Act;

(2) Supplementary Assessments pursuant to Section 316 of the Act;

(3) Tax Notices pursuant to Section 333 & 335 of the Act;

(4) Combined Assessment & Tax Notice as described in Section 308(4) of the Act;

(5) Tax Arrears Notices;

(6) To the Regional Assessment Review Board process; All documentation relating;

(7) Any and all documentation relating to the Recovery of Taxes Related to Land as described in Division 8 of the Act;

(8) Any and all documentation relating to the Recovery of Taxes not Related to Land as described in Division 9 of the Act;

(9) Any and all documentation relating to the Recovery of Taxes Related to Designated Manufactured Homes in Division 8.1 of the Act;

(10) Any and all letters and documentation pertaining to Pre-authorized Debit plans.

4. The Town may send the following by electronic means to a customer:

(1) Utility Billing, Statements, and Arrears Notices;

(2) Accounts Receivable Invoice, Statements, and Arrears Notices;

(3) Tax Certificates;

(4) Cash Receipt showing payment made;

(5) Any and all letters pertaining to Utility Billings and Accounts Receivable invoicing and Pre-authorized Debit plans.

(6) Any other document(s) used by the Town in conducting the business of the Town, that a customer has agreed to receive.

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Bylaw No 1827/2021 Electronic Transmission of Documents Page 3 of 4

PART THREE CONSENT

5. Any notice as set out in section 3 and 4 may be sent by electronic means if the assessed person or customer:

(1) Has provided a personal email address for the notices to be sent to; or

(2) Has opted to receive notices by electronic means by completing the prescribed form; and

(3) The prescribed form has been signed by the assessed person or customer.

6. A person who has opted to receive notices by electronic means may revoke consent at any time by contacting the Town and providing documentation of such revocation. This documentation may include:

(1) A signed and dated Revocation Request form;

(2) Letter signed by the assessed person or customer, whether received by electronic means or otherwise, detailing the request to revoke consent;

(3) Electronic mail (e-mail) received by the Town from the personal email on the consent form detailing revocation of consent.

PART FOUR PRESUMPTION OF RECEIPT

7. As indicated in Section 608.2 of the Act, a person who opts to receive notices by electronic means is presumed to have received the documentation as indicated in section 3, 7 days after it was sent.

PART FIVE TRANSITION

8. SEVERABILITY If a portion of this bylaw is found by a court of competent jurisdiction to be invalid, the invalid portion will be voided, and the rest of the bylaw remains valid and effective.

9. EFFECTIVE DATE This bylaw comes into effect upon third reading of this bylaw.

Page 54 of 94 Page 5 of 5

Bylaw No 1827/2021 Electronic Transmission of Documents Page 4 of 4

READ a first time on this 22nd day of March, 2021. READ a second time on this ______day of _____, 2021. READ a third and final time on this ______day of ____, 2021.

Mayor Sean McIntyre

Chief Administrative Officer Wally Ferris

Page 55 of 94 Town of Sylvan Lake

AGENDA ITEM REPORT Regular Council

PREPARED FOR Council ITEM # AIR - 372 STAFF CONTACT Ron Lebsack DEPARTMENT Parks & Protective Services DATE March 22, 2021

SUBJECT Pogadl Park Design Advisory Committee

Pogadl Park Design Committee - Terms of Reference ATTACHMENTS

EXECUTIVE SUMMARY

PURPOSE The purpose of this report is to request Council appoint a Council representative to the Pogadl Park Design Advisory Committee.

BACKGROUND The purpose of the Pogadl Park Design Advisory Committee is to contribute to the design of a functional, attractive and cost effective community facility by providing input on decisions pertinent to the project detailed design.

Tendering of the project and the start of construction of the project will be solely the decision of the Town of Sylvan Lake Council.

The Pogadl Park Design Advisory Committee will: • Provide input and feedback on the construction phasing of Pogadl Park; and • Recommend to Council the detailed design for specific activity areas within Pogadl Park.

DISCUSSION Lacombe County and Red Deer County have committed to partner with the Town to create a high-quality, sustainable, accessible and diverse recreation and parks facility. Both Counties have committed to funding allocations for phase 1 and have appointed a Councillor to represent their County.

RESOURCE IMPACTS There are no resource impacts to establishing and operating this Design Advisory Committee. Any Committee expenses for meetings will be accounted for in the Parks Department operating budget.

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ALIGNMENT WITH COUNCIL’S STRATEGIC DIRECTION The establishment of the Pogadl Park Design Advisory Committee meets Council's strategic direction by engaging with our municipal neighbours to through community engagement to provide input on decisions pertinent to project detailed design and construction phasing.

COMMUNICATION STRATEGY Administration will communicate directly with the Design Advisory Committee through email, phone and in- person meetings. The Design Advisory Committee members will then report to their respective Councils.

CHIEF ADMINISTRATIVE OFFICER COMMENTS Support Recommendation

OPTIONS Administration provides the following options for Council's consideration: 1. Council may appoint two (2) Council members, plus one (1) alternate member, to the Pogadl Park Design Advisory Committee; 2. Council may appoint a different number of Council members to the Pogadl Park Design Advisory Committee, as specified by Council; 3. Council may not appoint any Council members to the Pogadl Park Design Advisory Committee, which would dissolve the Committee as per the current Terms of Reference, and direct administration to bring back a new Terms of Reference for Council's consideration; 4. Council may not appoint any Council members to the Pogadl Park Design Advisory Committee, which would dissolve the Committee entirely.

RECOMMENDATION Administration respectfully recommends that Council appoint two (2) Council members, plus one (1) alternate member, to the Pogadl Park Design Advisory Committee

PROPOSED RESOLUTION Administration proposes the following resolution for Council's consideration:

THAT Council appoint two (2) Council members, plus one (1) alternate member, to the Pogadl Park Design Advisory Committee as defined in AIR-372

______Report Approved by: Report Prepared by: Wally Ferris Ron Lebsack Chief Administrative Officer Director of Protective Services

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Pogadl Park Design Advisory Committee Terms of Reference

Purpose The purpose of the Pogadl Park Design Advisory Committee is to contribute to the design of a functional, attractive and cost effective community facility by providing input on decisions pertinent to the project detailed design.

Tendering of the project and the start of construction of the project will be solely the decision of the Town of Sylvan Lake Council.

Scope

The Pogadl Park Design Advisory Committee will: • Provide input and feedback on the construction phasing of Pogadl Park; and • Recommend to Council the detailed design for specific activity areas within Pogadl Park.

Membership

The Pogadl Park Design Advisory Committee will be comprised of: • Two (2) Town of Sylvan Lake Council members • One (1) Alternate Town of Sylvan Lake Council member • Red Deer County Rep If inter-municipal funding Agreement can be • Lacombe County rep completed – and subject to approval of the • Summer Villages rep neighboring municipality

Town of Sylvan Lake administration (non-voting) will provide: • administrative support for providing notice of meetings and recording accurate minutes of all meetings; and • Technical advice and research as required by the Committee.

The Pogadl Park Design Advisory Committee will appoint a Chairperson at the first meeting. The Chairperson will be other than a Town of Sylvan Lake Council Member.

Decision Making

Any decision of the Advisory Committee is not binding upon the Town until it is approved by separate resolution of Town of Sylvan Lake Council.

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Where the administration’s recommendation varies from that of the committee both opinions will be brought forward to Council.

Term The Pogadl Park Design Advisory Committee will remain in effect until detail design completion has been achieved on the project.

Meetings

As per the Procedure Bylaw, the Pogadl Park Design Advisory Committee will establish and post a meeting schedule. Meetings will occur quarterly. Meeting schedule will be established at the initiation of the Committee in an effort to accommodate committee member schedules.

Reporting The Pogadl Park Design Advisory Committee will receive a quarterly update report from the project manager.

The Pogadl Park Design Advisory Committee will provide meeting minutes to Council for quarterly updates on the project.

Page 59 of 94 Town of Sylvan Lake

AGENDA ITEM REPORT Regular Council

PREPARED FOR ITEM # AIR - 369 STAFF CONTACT Kevin Gannon Manager DEPARTMENT Environmental Services ES DATE March 22, 2021

SUBJECT South Reservoir Chlorine Critical Failure Report

EXECUTIVE SUMMARY

PURPOSE The purpose of this report is provide Council with a formal update on the critical failure to the South Reservoir chlorination system and the emergency repairs and procurement currently in progress.

BACKGROUND March 2019 the South Reservoir had a critical failure to its gaseous chlorine system which required the immediate attention of the Environmental Services Team and the Town's Instrumentation and Controls Contractor ( Associated Engineering ) to repair. A thorough investigation was performed on the critical failure and it was determined that the gaseous chlorination system which was originally constructed in the 1980's was at the end of its life cycle. The system had been regularly maintained and repaired however the age of the system was evident and finding replacement parts was difficult. Fortunately enough, with the efforts of our team we were able to temporarily fix the gaseous chlorine dosing system and in the following week we installed a newer temporary liquid chlorine dosing system. Understanding the need for a permanent replacement of the chlorine dosing system the Environmental Services Department immediately started to explore options.

In the 2020 budget deliberations Environmental Services made a request for a budget of $55,000 in order to make the required replacements to the South Reservoir chlorine system. Council approved the budget and finance issued operating project code OP2021. The Environmental Services Team with the aid of the Engineering Team included this work in the RFP for the new North Reservoir CP1515 so that the chlorine system would be consistent between both reservoirs

Unfortunately the South Reservoir System had another critical failure to its chlorine system in August 2020. The chlorine supply line to the raw water intake was blocked with over 38 years of mineral deposits. This concern was further complicated with the fact that no redundancy was build into the old reservoir, which prevented us from having the option to replace the line. Unfortunately this singular line was constructed to run from one side of the reservoir through the storage tank, to the other side where the raw water intake requires chlorine prior to entering the reservoir. This design gives us no ability to replace the line without lowering the level of the reservoir and potentially taking half or the entire reservoir out of service. The fragility of the almost 40 year old line was also a concern as any potential damage to that line could take the reservoir chlorine system out of commission and potential causing serious repercussions to the Towns water system.

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Our team had located an old sump line that was decommissioned as required through AEP many years previously. The line was verified and tested operational and was temporarily repurposed as a chlorine line to the raw water intake. This correction by our team is only temporary in nature and still places the system in a critical position.

DISCUSSION Due to this critical emergency with the South Reservoir dosing system and the fact that the temporary system may fail, it was determined to issue a change order to ISL for the design, supply and installation of a new chlorine dosing system. The solution recommended was a prefabricated chlorine building located directly beside the raw water intake system.

Some of the factors used to employ ISL Engineering to perform the work included:

• ISL is currently employed by the Town through CP1515, which a requirement already existed in the current contract to replace the old chlorine dosing system at the South Reservoir • If the temporary correction fails the Town will not have the ability to proper disinfect the water at the south reservoir. Therefore delays in additional procurement could add upwards of a year on the permanent correction which was not an option due to the risks. • ISL was already familiar with our water system as they completed the Water Master Plan and the design for the North Reservoir. • ISL had the ability and the immediate resources available to expedite the emergency work

Current costs • $ 21,000 for emergency temporary repairs • $ 169,000 current billed for the design and construction of the permanent repair o $55,000 billed to OP2021 o $114,000 to be funded through the Utility Reserve • $ 131,000 estimate of work still required to be completed o To be funded through the Utility Reserve

These concerns and solutions were highlighted to the Council on their facility tour last year. The new prefab chlorine facility has been ordered and built under emergency procurement requirements and is expected to be installed in the spring. Once installed the Environmental Services Team will work on dismantling and disposing of the old system.

RESOURCE IMPACTS • Emergency Temporary Efforts $21,000 funded from 2020 Operations budget • Permanent Solution estimated cost to be $300,000 o $ 55,000 to be allocated to OP 2021 o $245,000 to be funded from the Utility Reserve

ALIGNMENT WITH COUNCIL’S STRATEGIC DIRECTION • Provide core infrastructure and services to meet the needs of our residents • Support quality of life for residents through municipal services and infrastructure

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CHIEF ADMINISTRATIVE OFFICER COMMENTS Support Recommendation

DIVISIONS CONSULTED IN THIS REPORT • Finance • Public Works Engineering

OPTIONS • Council may approve emergency funding from Utility Reserve not to exceed $245,000 • Council may deny the request for emergency funding • Council may request Administration for additional information

RECOMMENDATION Administration respectfully recommends that Council approves emergency funding from Utility Reserve not to exceed $245,000

PROPOSED RESOLUTION That Council approve emergency funding not to exceed $245,000 from Utility Reserve as indicated in report AIR-369, South Reservoir Chlorine Critical Failure Report

______Report Prepared by: Kevin Gannon Manager of Environmental Services

______Report Reviewed by: Amjad Khan Director of Public Works

______Report Reviewed by: Report Approved by: Darren Moore Wally Ferris Director of Finance Chief Administrative Officer

Page 62 of 94 Town of Sylvan Lake

AGENDA ITEM REPORT Regular Council

PREPARED FOR Council ITEM # AIR - 367 STAFF CONTACT Sean Durkin Recreation DEPARTMENT Recreation, Culture & Tourism Manager DATE March 22, 2021

SUBJECT Council Request for Information- NexSource Centre Aquatics

Swimming Pool Schedule PreCOVID&UserGroup - PDF ATTACHMENTS Facility Bookings Jan 11-18, 2021

EXECUTIVE SUMMARY

PURPOSE At the March 8, 2021, Regular Meeting of Council, Administration was asked to bring forward a report to Council regarding the Aquatic Centre. The purpose of this report is to provide Council with information regarding the feasibility of opening the swimming pool under the current COVID-19 restrictions.

BACKGROUND The swimming pool was closed in December 2020 due to COVID-19 Government restrictions. The current COVID-19 restrictions allow for youth sport under the age of 18, low intensity fitness, one-on-one training, group lessons, and family bookings. Currently, Administration has a request from our local youth swim team to utilize the pool for a total of 15 hours per week, with no other user groups requesting time at this point. Administration has reached out to our local schools and they have cancelled all of their bookings for the 2020/2021 school year.

DISCUSSION Based on the current COVID-19 guideline and in order to maintain the 3 meter distancing required, the pool can accommodate 8 swimmers with 2 coaches on the pool deck. The NexSource Centre's lane width is 1.7 meters and 25 meters long. Most swimming lanes are 2.1 meters wide and 25 meters long.

The NexSource Centre swimming pool can accommodate 304 swimmers at a time. The current COVID-19 guidelines allow for 8 swimmers at a time.

Administration received the following 3 comments from our local AHS Inspector:

1. Masks do need to stay on in any pool at all times except during high intensity exercise which would be allowed for schools, youth 18 and under in groups of 10, college team training, or 1:1 training. Otherwise, for low intensity group training like aquafit/aquacise or water walking, if you decide to hold such an activity the participants will need to mask. If you feel masking isn’t safe during the activity then you should opt not to offer the activity.

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2. Parents could enter the pool to assist their child in a traditional parent and child swimming lesson if necessary. The lesson would need to be low intensity, the parent and the child would need to wear a mask, maintain a distance of 3 meters and classes should be limited to 10 persons with all applicable rules in place. If masking is not possible because heads are submerged then the class should not be held.

3. If you are entertaining the idea of renting the entire space to an individual family, they are still required to wear a mask and they could not share any common spaces (eg. share the change room with another family renting the pool).

The Canadian Red Cross recommends changing out a mask should it become moist or damp. Additionally, it becomes a potential safety hazard if a mask becomes wet and the person breathes in and chokes.

The Alberta Recreation & Parks Association Town Hall meeting held on March 10, 2021, made the following points to all Municipalities:

• Participants, staff and coaches cannot take their masks off, no exceptions. • Face shields are not a substitute for a mask. • No lane swim for adults. • Must have complete separation of groups (examples: walls or own air space). • If masks get wet or have to come off then the program should not run.

The current guidelines do allow one-on-one training with an instructor for adults and youth. This would allow for up to 8 individuals with theirown instructor. Alternatively, we could have up to 2 individuals doing one-on- one training with their own lane and with their own instructor providing instruction. Each trainer can only interact with their own assigned client. No interaction between others are permitted under the current guidelines. Passive supervision of a physical activity is not considered training. The cost of personal training for a one hour session is $54.64. The cost of Small Group (2) personal training for a one hour session is $81.95.

Administration reached out to the surrounding four facilities that have decided to open their pools. These facilities are running on reduced hours with reduced staffing. Each one of the facilities are managing their pools differently. One pool has schools and the other three pools have clubs that are booking space. Each pool is running different programs as this depends on the size and space of the facility. Some of the programs are one-on-one training, family lessons, upper level lifesaving courses and low intensity water workout.

Some of the challenges the four facilities have been faced with are; cost recovery is not even close, staffing, and entering and exiting off the pool deck. One of the pools has actually created a temporary boot room on their pool deck and have to staff a person at the door.

Aquatic staff have had limited opportunity to work on rescue skills and fitness due to COVID-19. The last in water training session staff participated in was September 2020. The in water training session in November 2020 had to be cancelled due to COVID restrictions. Procedures have been modified, and when staff are re- called back to work they are not permitted to practice on people under the current guidelines. All water rescue skills are performed on a manikin and situations are designed to eliminate physical contact. First aid treatment is performed on a manikin or on themselves. Additionally, treatment of a suspected spinal injured victim is performed on a manikin.

Prior to opening the swimming pool, we must ensure aquatic staff are fit for work. Also important to consider, is the emotional and mental stress of putting staff to work while training under these restrictions. All returning staff will need to participate in the Lifesaving Society Relaunch Plan that came into effect with the Step 1

Page 64 of 94 Page 2 of 15 update on February 8, 2021. This training will need to be done one-on-one with an instructor/examiner as per the guidelines.

RESOURCE IMPACTS Administration has provided the following budget considerations for Council:

Option #1: Continue to operate as Administration has since December 2020.

Revenue = $0.00

Expenses: Gas $8,102.68 Electrical $3,984.23 Carbon Levy $3,582.05 $15,668.91

Total Cost (Expenses - Revenue) = $15,668.91

Option #2: Operate with Swim Club and additional bookings - see attached schedule 1.

Revenue = $7,680

Expenses: Gas $12,234.36 Electrical $7,085.51 Carbon Levy $2,648.11 Staffing $6,379.20 Chemicals $1,082.47 Facility Coverage $5,754.36 $35,184.01

Total Cost (Expenses - Revenue) = $27,504.01

With approximately 320 users per month, the cost per user would equal $85.95.

Option #3: Pre-COVID Comparable - see attached schedule 2.

Revenue = $18,051.52

Expenses = $44,133.27

Total Cost (Expenses - Revenues) = $26,081.75

With 5,838 users per month, the cost per user would equal $4.46.

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ALIGNMENT WITH COUNCIL’S STRATEGIC DIRECTION To make informed decisions in consideration with the best interests of the community as a whole while being fiscally responsible. Municipal decision making process and communications are transparent and understandable while we strive to continually improve the manner in which we serve the public.

COMMUNICATION STRATEGY Following the direction of Council, Administration will contact each aquatic user group and post updated information on our website and social media feeds.

CHIEF ADMINISTRATIVE OFFICER COMMENTS Support Recommendation

DIVISIONS CONSULTED IN THIS REPORT Finance

OPTIONS Council has the following options:

1. Council may accept the NexSource Centre Aquatics Information Report as information ;

2. Council may request that Administration bring back additional information or clarification as specified by Council to the April 12th, 2021, Regular Meeting of Council.

3. Council may not accept the NexSource Centre Aquatics Information Report as information.

RECOMMENDATION Administration respectfully reccomendsthat Council accepts the NexSource Centre Aquatics Information Report as information.

PROPOSED RESOLUTION Administration respectfully proposes the following motion;

THAT Council accept the NexSource Centre Aquatics Information Report as information as stated in report number AIR-367.

______Report Reviewed by: Report Approved by: Sean Durkin Wally Ferris Director of Recreation, Culture and Tourism Chief Administrative Officer

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Pre-COVID Winter Drop-in Schedule Sunday Monday Tuesday Wednesday Thursday Friday Saturday Lane Swim 6- Lane Swim 6- Facility Lane Swim 9 /Swim Club Lane Swim 9 /Swim Club Available to 6:00am-9:00am Cleaning 6:00-9:00am 6:30-8am (2 6:00-9:00am 6:30-8am (2 Book Maintenance lanes) lanes) Available to Deep Water Deep Water Deep Water Book Fitness 9:00- Fitness 9:00- Fitness 9:00- 9:00am- 10:00 10:00 10:00 10:00am Preschool Preschool Preschool Lessons 9:00- Lessons 9:00- Lessons 9:00- School School Swimming 10:00 10:00 10:00 Swimming Swimming Lessons 9:00- Shallow Water Shallow Water Shallow Water 9:00-12:00pm 9:00-12:00pm 12:00pm Toonie Fitness 10:00- Fitness 10:00- Fitness 10:00- 10:00am- Swim 10:00 - 11:00 11:00 11:00 Preschool Preschool Preschool 11:00am 11:30am Lessons 10:00- Lessons 10:00- Lessons 10:00- /Public 11:00 11:00 11:00 Bookings 11:00am- School Swimming Lessons 12:00pm Cleaning Family 12:00pm- Family Parent and Tot/Lane Swim Community Parent and Tot/Lane Swim 1:00pm Swim/Lane Swim Swim/Lane 1:00pm- 12:00- School Swimming Lessons 1:00-2:00pm 2:00pm 2:00pm 2:00pm- Public Swim 3:00pm Public Swim Lessons 2:00-3:30pm/School Rentals Public Swim 2:00- 3:00pm- 1:00-6:00pm 5:00pm 4:00pm Private Lessons 3:30-4:00pm /Public /Public Bookings 4:00pm- Bookings Public Public Public Public Public 5:00pm Lessons/Swim Lessons/Swim Lessons/Swim Lessons/Swim Lessons/Swim 5:00pm- Club 4:00- Club 4:00- Club 4:00- Club 4:00- Club 4:00- 6:00pm 6:00pm 6:00pm 6:00pm 6:00pm 6:00pm Swim Lessons Swim Lessons Swim Lessons 6:00pm- Aquafit 6:00- Aquafit 6:00- 6:00-7:00 & 6:00-7:00 & 6:00-7:00 & 7:00pm 7:00pm 7:00pm Bookings Bookings Bookings Available to 7:00pm- Book Available to Public Swim 7:00-8:30pm 8:30pm Book

8:30pm- Lane Swim 8:30-9:30pm 9:30pm

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Winter 2021 - User Group Schedule Sunday Monday Tuesday Wednesday Thursday Friday Saturday

6:00am-8:45am

9:00am-9:45am

10:15am- 11:00am

11:00am- 12:00pm 12:00pm- 1:00pm

1:00pm-2:00pm

2:00pm-3:00pm

3:00pm-4:00pm Potential Private Lesson Booking 3:30-4:00pm

4:00pm-5:00pm

5:00pm-6:00pm Swim Club 4:00-7:00pm 6:00pm-6:30pm

6:30pm-7:00pm

7:00pm-7:30pm Sanitization 7:00-7:30pm

7:30pm-8:30pm Potential Family Booking/Personal Training 7:30-8:30pm

Page 68 of 94 Page 6 of 15

Jan 12, 2020 Event Time Event Service Facility Contact

8:00 AM - 10:00 AM Sylvan Lake Nautical Swim Youth Lap Pool Lap Pool Kevin Lorenz Club - Jan Private Club Bookings 1-60 Event people 10:00 AM - 11:30 AM Toonie Swim Toonie Swim Pool Area

12:00 PM - 2:00 PM Lane Swim Lane Swim Lap Pool

12:00 PM - 2:00 PM Family Swim Family Swim Pool Area

2:00 PM - 5:00 PM Public Swim Public Swim Pool Area

Jan 13, 2020 Event Time Event Service Facility Contact

6:00 AM - 9:00 AM Lane Swim Lane Swim Lap Pool

8:30 AM - 9:00 AM Private Lesson Session 1 Private Swim Pool Lane 1 Lessons

9:00 AM - 10:00 AM Deep Water Fitness Deep Water Lap Pool Fitness

9:45 AM - 10:25 AM Sea Otter Sea Otter Tot Pool

10:00 AM - 11:00 AM Shallow Water Fitness Shallow Water Lap Pool Fitness

10:30 AM - 11:10 AM Salamander/Sunfish Salamander/Sunfis Tot Pool h

11:00 AM - 12:00 PM Beacon Hill Swim Lessons - School Swim Pool Area Cherilyn Michaylow Gr.2 M/W/F Jan 2020 Lessons

11:00 AM - 12:00 PM Beacon Hill Swim Kids 6 Pool Lane 1

11:00 AM - 12:00 PM Beacon Hill Swim Kids 5 Pool Lane 1

11:00 AM - 12:00 PM Beacon Hill Swim Kids 2 Pool Lane 1

11:00 AM - 12:00 PM Beacon Hill Swim Kids 4 Pool Lane 1

11:00 AM - 12:00 PM Beacon Hill Swim Kids 1 Pool Lane 2

11:00 AM - 12:00 PM Beacon Hill Swim Kids 3 Pool Lane 3

12:00 PM - 1:00 PM Lane Swim Lane Swim Lap Pool

12:00 PM - 1:00 PM Parent and Tot Swim Parent and Tot Tot Pool Swim

1:00 PM - 2:00 PM Beacon Hill Swim Lessons - School Swim Pool Area Cherilyn Michaylow Gr.2 M/W/F January 2020 Lessons

1:00 PM - 2:00 PM Beacon Hill Swim Kids 4 Pool Lane 1

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1:00 PM - 2:00 PM Beacon Hill Swim Kids 5 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 2 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 6 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 1 Pool Lane 2

1:00 PM - 2:00 PM Beacon Hill Swim Kids 3 Pool Lane 3

2:00 PM - 2:40 PM Sea Turtle Sea Turtle Tot Pool

2:00 PM - 2:40 PM Sea Otter Sea Otter Tot Pool

2:45 PM - 3:25 PM Crocodile / Whale Crocodile/Whale Tot Pool

2:45 PM - 3:25 PM Salamander/Sunfish Salamander/Sunfis Tot Pool h

3:30 PM - 4:00 PM Private Lesson Session 2 Private Swim Pool Lane 1 Lessons

3:30 PM - 4:00 PM Private Lesson Session 3 Private Swim Pool Lane 1 Lessons

4:00 PM - 4:30 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 1 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:00 PM - 4:30 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 2 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:00 PM - 4:40 PM Swim Kids 3/4 Swim Kids 3/4 Pool Lane 3

4:00 PM - 4:40 PM Swim Kids 5/6 Swim Kids 5/6 Pool Lane 5

4:30 PM - 6:00 PM Sylvan Lake Nautical Swim Youth Lap Pool Lap Pool Kevin Lorenz Club - Jan. 2020 Bookings 1-60 people 4:45 PM - 5:25 PM Swim Kids 1/2 Swim Kids 1/2 Pool Lane 1

4:45 PM - 5:25 PM Salamander/Sunfish Salamander/Sunfis Tot Pool h

5:30 PM - 6:10 PM Crocodile / Whale Crocodile/Whale Tot Pool

5:30 PM - 6:10 PM Sea Otter Sea Otter Tot Pool

6:15 PM - 6:55 PM Swim Kids 7/8 Swim Kids 7/8 Pool Lane 5

6:15 PM - 7:15 PM Swim Kids 9/10 Swim Kids 9/10 Pool Lane 6

7:00 PM - 8:30 PM Public Swim Public Swim Pool Area

8:30 PM - 9:30 PM Lane Swim Lane Swim Lap Pool

Tuesday

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Event Time Event Service Facility Contact

6:00 AM - 9:00 AM Lane Swim Lane Swim Lap Pool

6:30 AM - 8:00 AM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 1 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 9:00 AM - 10:00 AM Beacon Hill Swim Kids 2 Pool Lane 1

9:00 AM - 10:00 AM Beacon Hill Swim Kids 1 Pool Lane 2

9:00 AM - 10:00 AM Beacon Hill Swim Kids 3 Pool Lane 3

10:00 AM - 11:00 AM Beacon Hill Swim Kids 2 Pool Lane 1

10:00 AM - 11:00 AM Beacon Hill Swim Kids 1 Pool Lane 2

10:00 AM - 11:00 AM Beacon Hill Swim Kids 3 Pool Lane 3

11:00 AM - 12:00 PM Beacon Hill Swim Kids 4 Pool Lane 1

11:00 AM - 12:00 PM Beacon Hill Swim Kids 1 Pool Lane 2

11:00 AM - 12:00 PM Beacon Hill Swim Kids 3 Pool Lane 3

12:00 PM - 1:00 PM Lane Swim Lane Swim Lap Pool

12:00 PM - 1:00 PM Parent and Tot Swim Parent and Tot Tot Pool Swim

1:00 PM - 2:00 PM Beacon Hill Swim Kids 5 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 4 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 2 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 1 Pool Lane 2

1:00 PM - 2:00 PM Beacon Hill Swim Kids 3 Pool Lane 3

2:00 PM - 2:40 PM Crocodile / Whale Crocodile/Whale Tot Pool

2:00 PM - 2:40 PM Salamander/Sunfish Salamander/Sunfis Tot Pool h

2:45 PM - 3:25 PM Starfish/Duck/Sea Turtle Starfish/Duck/Sea Tot Pool Turtle

2:45 PM - 3:25 PM Sea Otter Sea Otter Tot Pool

3:30 PM - 4:00 PM Semi-Private Lesson Session Private Swim Pool Lane 1 1 Lessons

3:30 PM - 4:00 PM Private Lesson Session 2 Private Swim Pool Lane 1 Lessons

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Page 71 of 94 Page 9 of 15

4:00 PM - 4:30 PM Private Lesson Session 3 Private Swim Pool Lane 1 Lessons

4:00 PM - 4:30 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 1 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:00 PM - 4:30 PM Red Cross Adapted Swim Red Cross Adapted Pool Lane 2

4:00 PM - 4:30 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 2 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:00 PM - 4:40 PM Swim Kids 3/4 Swim Kids 3/4 Pool Lane 3

4:00 PM - 4:40 PM Swim Kids 5/6 Swim Kids 5/6 Pool Lane 5

4:30 PM - 5:10 PM Salamander/Sunfish Salamander/Sunfis Tot Pool h

4:30 PM - 6:00 PM Sylvan Lake Nautical Swim Youth Lap Pool Lap Pool Kevin Lorenz Club - Jan. 2020 Bookings 1-60 people 4:45 PM - 5:25 PM Sea Otter Sea Otter Tot Pool

4:45 PM - 5:25 PM Crocodile / Whale Crocodile/Whale Tot Pool

5:15 PM - 5:55 PM Starfish / Duck Starfish/Duck Tot Pool

5:30 PM - 6:10 PM Swim Kids 2 Swim Kids 2 Pool Lane 1

5:30 PM - 6:10 PM Swim Kids 1 Swim Kids 1 Tot Pool

6:00 PM - 7:00 PM Aquafit Aquafit Lap Pool

6:00 PM - 7:00 PM Swim Kids 9/10 Swim Kids 9/10 Pool Lane 6

6:15 PM - 6:45 PM Private Lesson Session 4 Private Swim Pool Lane 1 Lessons

6:15 PM - 6:55 PM Swim Kids 7/8 Swim Kids 7/8 Pool Lane 5

7:00 PM - 8:30 PM Public Swim Public Swim Pool Area

8:30 PM - 9:30 PM Lane Swim Lane Swim Lap Pool

Jan 15, 2020 Event Time Event Service Facility Contact

6:00 AM - 9:00 AM Lane Swim Lane Swim Lap Pool

6:30 AM - 8:00 AM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 1 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 8:30 AM - 9:00 AM Private Lesson Session 1 Private Swim Pool Lane 1 Lessons

9:00 AM - 10:00 AM Deep Water Fitness Deep Water Lap Pool Fitness

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Page 72 of 94 Page 10 of 15

9:45 AM - 10:25 AM Sea Otter Sea Otter Tot Pool

10:00 AM - 11:00 AM Shallow Water Fitness Shallow Water Lap Pool Fitness

10:30 AM - 11:10 AM Salamander/Sunfish Salamander/Sunfis Tot Pool h

11:00 AM - 12:00 PM Beacon Hill Swim Kids 6 Pool Lane 1

11:00 AM - 12:00 PM Beacon Hill Swim Kids 2 Pool Lane 1

11:00 AM - 12:00 PM Beacon Hill Swim Kids 4 Pool Lane 1

11:00 AM - 12:00 PM Beacon Hill Swim Kids 5 Pool Lane 1

11:00 AM - 12:00 PM Beacon Hill Swim Kids 1 Pool Lane 2

11:00 AM - 12:00 PM Beacon Hill Swim Kids 3 Pool Lane 3

12:00 PM - 1:00 PM FES Sponsored Swim Jan - Youth Hot Tub Hot Tub Family Education April 2020 Bookings 1-37 Support Services people 12:00 PM - 1:00 PM Lane Swim Lane Swim Lap Pool

12:00 PM - 1:00 PM FES Sponsored Swim Jan - Youth Leisure Tot Pool Family Education April 2020 Pool Bookings 1- Support Services 60 people 12:00 PM - 1:00 PM Parent and Tot Swim Parent and Tot Tot Pool Swim

1:00 PM - 2:00 PM Beacon Hill Swim Kids 5 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 4 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 6 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 2 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 1 Pool Lane 2

1:00 PM - 2:00 PM Beacon Hill Swim Kids 3 Pool Lane 3

2:00 PM - 2:40 PM Sea Turtle Sea Turtle Tot Pool

2:00 PM - 2:40 PM Sea Otter Sea Otter Tot Pool

2:45 PM - 3:25 PM Salamander/Sunfish Salamander/Sunfis Tot Pool h

2:45 PM - 3:25 PM Crocodile / Whale Crocodile/Whale Tot Pool

3:30 PM - 4:00 PM Private Lesson Session 2 Private Swim Pool Lane 1 Lessons

3:30 PM - 4:00 PM Private Lesson Session 3 Private Swim Pool Lane 1 Lessons

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Page 73 of 94 Page 11 of 15

4:00 PM - 4:30 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 1 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:00 PM - 4:30 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 2 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:00 PM - 4:40 PM Swim Kids 3/4 Swim Kids 3/4 Pool Lane 3

4:00 PM - 4:40 PM Swim Kids 5/6 Swim Kids 5/6 Pool Lane 5

4:30 PM - 6:00 PM Sylvan Lake Nautical Swim Youth Lap Pool Lap Pool Kevin Lorenz Club - Jan. 2020 Bookings 1-60 people 4:45 PM - 5:25 PM Swim Kids 1/2 Swim Kids 1/2 Pool Lane 1

4:45 PM - 5:25 PM Salamander/Sunfish Salamander/Sunfis Tot Pool h

5:30 PM - 6:10 PM Crocodile / Whale Crocodile/Whale Tot Pool

5:30 PM - 6:10 PM Sea Otter Sea Otter Tot Pool

6:15 PM - 6:55 PM Swim Kids 7/8 Swim Kids 7/8 Pool Lane 5

6:15 PM - 7:15 PM Swim Kids 9/10 Swim Kids 9/10 Pool Lane 6

7:00 PM - 8:30 PM Public Swim Public Swim Pool Area

8:30 PM - 9:30 PM Lane Swim Lane Swim Lap Pool

Jan 16, 2020 Event Time Event Service Facility Contact

6:00 AM - 9:00 AM Lane Swim Lane Swim Lap Pool

6:30 AM - 8:00 AM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 1 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 9:00 AM - 10:00 AM Beacon Hill Swim Kids 2 Pool Lane 1

9:00 AM - 10:00 AM Beacon Hill Swim Kids 1 Pool Lane 2

9:00 AM - 10:00 AM Beacon Hill Swim Kids 3 Pool Lane 3

10:00 AM - 11:00 AM Beacon Hill Swim Kids 2 Pool Lane 1

10:00 AM - 11:00 AM Beacon Hill Swim Kids 1 Pool Lane 2

10:00 AM - 11:00 AM Beacon Hill Swim Kids 3 Pool Lane 3

11:00 AM - 12:00 PM Beacon Hill Swim Kids 4 Pool Lane 1

11:00 AM - 12:00 PM Beacon Hill Swim Kids 1 Pool Lane 2

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Page 74 of 94 Page 12 of 15

11:00 AM - 12:00 PM Beacon Hill Swim Kids 3 Pool Lane 3

12:00 PM - 1:00 PM Lane Swim Lane Swim Lap Pool

12:00 PM - 1:00 PM Parent and Tot Swim Parent and Tot Tot Pool Swim

1:00 PM - 2:00 PM Beacon Hill Swim Kids 4 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 2 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 5 Pool Lane 1

1:00 PM - 2:00 PM Beacon Hill Swim Kids 1 Pool Lane 2

1:00 PM - 2:00 PM Beacon Hill Swim Kids 3 Pool Lane 3

2:00 PM - 2:40 PM Salamander/Sunfish Salamander/Sunfis Tot Pool h

2:00 PM - 2:40 PM Crocodile / Whale Crocodile/Whale Tot Pool

2:45 PM - 3:25 PM Starfish/Duck/Sea Turtle Starfish/Duck/Sea Tot Pool Turtle

2:45 PM - 3:25 PM Sea Otter Sea Otter Tot Pool

3:30 PM - 4:00 PM Semi-Private Lesson Session Private Swim Pool Lane 1 1 Lessons

3:30 PM - 4:00 PM Private Lesson Session 2 Private Swim Pool Lane 1 Lessons

4:00 PM - 4:30 PM Private Lesson Session 3 Private Swim Pool Lane 1 Lessons

4:00 PM - 4:30 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 1 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:00 PM - 4:30 PM Red Cross Adapted Swim Red Cross Adapted Pool Lane 2

4:00 PM - 4:30 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 2 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:00 PM - 4:40 PM Swim Kids 3/4 Swim Kids 3/4 Pool Lane 3

4:00 PM - 4:40 PM Swim Kids 5/6 Swim Kids 5/6 Pool Lane 5

4:30 PM - 5:10 PM Salamander/Sunfish Salamander/Sunfis Tot Pool h

4:30 PM - 6:00 PM Sylvan Lake Nautical Swim Youth Lap Pool Lap Pool Kevin Lorenz Club - Jan. 2020 Bookings 1-60 people 4:45 PM - 5:25 PM Sea Otter Sea Otter Tot Pool

4:45 PM - 5:25 PM Crocodile / Whale Crocodile/Whale Tot Pool

5:15 PM - 5:55 PM Starfish / Duck Starfish/Duck Tot Pool

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5:30 PM - 6:10 PM Swim Kids 2 Swim Kids 2 Pool Lane 1

5:30 PM - 6:10 PM Swim Kids 1 Swim Kids 1 Tot Pool

6:00 PM - 7:00 PM Aquafit Aquafit Lap Pool

6:00 PM - 7:00 PM Swim Kids 9/10 Swim Kids 9/10 Pool Lane 6

6:15 PM - 6:45 PM Private Lesson Session 4 Private Swim Pool Lane 1 Lessons

6:15 PM - 6:55 PM Swim Kids 7/8 Swim Kids 7/8 Pool Lane 5

7:00 PM - 8:30 PM Public Swim Public Swim Pool Area

8:30 PM - 9:30 PM Lane Swim Lane Swim Lap Pool

Jan 17, 2020 Event Time Event Service Facility Contact

8:30 AM - 9:00 AM Private Lesson Session 1 Private Swim Pool Lane 1 Lessons

9:00 AM - 10:00 AM Deep Water Fitness Deep Water Lap Pool Fitness

9:45 AM - 10:25 AM Sea Otter Sea Otter Tot Pool

10:00 AM - 11:00 AM Shallow Water Fitness Shallow Water Lap Pool Fitness

10:30 AM - 11:10 AM Salamander/Sunfish Salamander/Sunfis Tot Pool h

12:00 PM - 1:00 PM Lane Swim Lane Swim Lap Pool

12:00 PM - 1:00 PM Parent and Tot Swim Parent and Tot Tot Pool Swim

2:00 PM - 2:40 PM Sea Turtle Sea Turtle Tot Pool

2:00 PM - 2:40 PM Sea Otter Sea Otter Tot Pool

2:45 PM - 3:25 PM Salamander/Sunfish Salamander/Sunfis Tot Pool h

2:45 PM - 3:25 PM Crocodile / Whale Crocodile/Whale Tot Pool

3:30 PM - 4:00 PM Private Lesson Session 3 Private Swim Pool Lane 1 Lessons

3:30 PM - 4:00 PM Private Lesson Session 2 Private Swim Pool Lane 1 Lessons

4:00 PM - 4:40 PM Swim Kids 3/4 Swim Kids 3/4 Pool Lane 3

4:00 PM - 4:40 PM Swim Kids 5/6 Swim Kids 5/6 Pool Lane 5

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Page 76 of 94 Page 14 of 15

4:30 PM - 6:00 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 1 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:30 PM - 6:00 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 2 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:30 PM - 6:00 PM Sylvan Lake Nautical Swim Youth Lap Pool Pool Lane 3 Kevin Lorenz Club - Jan. 2020 Bookings Single Lane 4:45 PM - 5:25 PM Swim Kids 1/2 Swim Kids 1/2 Pool Lane 1

4:45 PM - 5:25 PM Salamander/Sunfish Salamander/Sunfis Tot Pool h

5:30 PM - 6:10 PM Crocodile / Whale Crocodile/Whale Tot Pool

5:30 PM - 6:10 PM Sea Otter Sea Otter Tot Pool

6:15 PM - 6:55 PM Swim Kids 7/8 Swim Kids 7/8 Pool Lane 5

6:15 PM - 7:15 PM Swim Kids 9/10 Swim Kids 9/10 Pool Lane 6

7:00 PM - 8:30 PM Public Swim Public Swim Pool Area

8:30 PM - 9:30 PM Lane Swim Lane Swim Lap Pool

Jan 18, 2020 Event Time Event Service Facility Contact

8:30 AM - 9:00 AM Private Lesson Session 1 Private Swim Pool Lane 1 Lessons

9:00 AM - 9:40 AM Swim Kids 3 Swim Kids 3 Pool Lane 1

9:00 AM - 9:40 AM Sea Otter Sea Otter Tot Pool

9:00 AM - 10:00 AM Adult Swim Strokes Adult Swim Pool Lane 5 Strokes

9:00 AM - 10:00 AM Adult Swim Basics Adult Swim Basics Pool Lane 6

9:45 AM - 10:25 AM Swim Kids 4 Swim Kids 4 Pool Lane 1

9:45 AM - 10:25 AM Salamander/Sunfish Salamander/Sunfis Tot Pool h

9:45 AM - 10:25 AM Swim Kids 1 Swim Kids 1 Tot Pool

10:30 AM - 11:00 AM Private Lesson Session 4 Private Swim Pool Lane 1 Lessons

10:30 AM - 11:10 AM Swim Kids 2 Swim Kids 2 Pool Lane 1

10:30 AM - 11:10 AM Salamander/Sunfish Salamander/Sunfis Tot Pool h

10:45 AM - 11:25 AM Crocodile / Whale Crocodile/Whale Tot Pool

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11:00 AM - 11:40 AM Sea Otter Sea Otter Tot Pool

11:30 AM - 12:00 PM Private Lesson Session 6 Private Swim Pool Lane 1 Lessons

11:30 AM - 12:00 PM Semi Private Lesson Session Private Swim Pool Lane 1 5 Lessons

11:30 AM - 12:30 PM Swim Kids 9/10 Swim Kids 9/10 Pool Lane 6

12:00 PM - 12:40 PM Swim Kids 5/6 Swim Kids 5/6 Pool Lane 5

12:00 PM - 1:00 PM Lane Swim Lane Swim Lap Pool

12:00 PM - 1:00 PM Swim Patrol Session 1 Swim Patrol Pool Lane 5

12:00 PM - 1:00 PM Parent and Tot Swim Parent and Tot Tot Pool Swim

1:00 PM - 6:00 PM Public Swim Public Swim Pool Area

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Page 78 of 94 FIRE DEPARTMENT STATISTICS' Town of Sylvan Lake February 2021 Summer Lacombe Mutual Provincial Urban Villages RD County County Aid Hwy Fire 3 Rubbish/Grass Fire Explosion Rupture Rescue Misc Vehicle Accident 4 2 Building Collapse Industrial Accident Public Hazard Gas Leak Public Service/Medical Assist 8 Alarm NO Fire 7 1 Incident Total For Month 22 1 0 0 2 Incident Hours For Month 160.5 1.5 19 Training Hours For Month 175 Standby Hours For Month 0 Voluntary Hours For Month 15 Total Firefighter Hours For Year Incidents, Training 371 & Voluntary

Year To Date Totals

Summer Lacombe Mutual Provincial Urban Villages RD County County Aid Hwy Fire 6 0 1 0 0 0 Rubbish/Grass Fire 2 0 0 0 0 0 Explosion 0 0 0 0 0 0 Rupture 0 0 0 0 0 0 Rescue Misc 0 0 0 0 0 0 Vehicle Accident 6 0 1 0 0 4 Building Collapse 0 0 0 0 0 0 Industrial Accident 0 0 0 0 0 0 Public Hazard 1 1 0 0 0 0 Gas Leak 1 0 0 0 0 0 Public Service/Medical Assist 22 0 2 0 0 0 Alarm NO Fire 14 2 1 0 0 0 Incident Total For Year 52 3 5 0 0 4 Incident Hours For Year 334.5 6.5 59 0 0 68 Training Hours For Year 226 Standby Hours For Year 0 Voluntary Hours For Year 26 Total Firefighter Hours For Year Incidents, Training 720 & Voluntary

Page 79 of 94

March 8, 2021

Mayor Sean McIntyre 5012 48 Avenue Sylvan Lake AB T4S 1G6

Dear Mayor McIntyre:

During a recent meeting between the Mayor and CAO of the Summer Village of Sunbreaker Cove and the Lacombe County Reeve and County Manager a number of problems experienced at the Sunbreaker Cove boat launch during the 2020 boating season were discussed. These problems include traffic congestion, parking, garbage, impacts on local residents, pedestrian safety, lack of enforcement, etc.

It has been determined that even though Lacombe County and the Summer Village of Sunbreaker Cove Community Peace Officers conduct random patrols of the area additional support is required. As this is the only public boat launch on Sylvan Lake capacity issues are being experienced, particularly due to COVID-19.

At this time the Summer Village of Sunbreaker Cove and Lacombe County respectfully request the municipalities surrounding Sylvan Lake give consideration to funding the costs of using Commissionaires for traffic and pedestrian control at Sunbreaker Cove boat launch.

Total project costs of $18,286.40 are based on the maximum utilization of the Commissionaires on Saturday and Sunday of every weekend between the May and September long weekends and one extra day on long weekends. This would provide two Commissionaires working 8 hours each per day. The regular hourly rate is $24.95 and the statutory holiday rate is $49.50. Additionally there is a flat mileage rate of $40 per day (two Commissionaires travel together).

It is proposed that the cost be shared equally between the eight municipalities around the Lake (approximately $2,300 per municipality). Lacombe County will pay the Commissionaire’s invoice and then invoice the municipalities at the end of the season based on actual costs.

We thank you for your consideration of this request and look forward to your response. If further clarification is required please contact Tim Timmons, County Manager, 403-782-6601 or [email protected].

Yours truly,

TERESA BEETS PAULA LAW MAYOR REEVE Summer Village of Sunbreaker Cove Lacombe County

www.lacombecounty.com www.sylvansummervillages.ca

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Let Knowledge Be Your Sail Town of Sylvan Lake Library Board Regular Monthly Meeting ZOOM

February 10"‘,2021

MEETING MINUTES TIME: 6:30 p.m.

MEMBERS PRESENT: Deb Parry, Colleen Fisher, Christina Lust, Andrea Newland, Julie Maplethorpe, Jas Payne, Rob Wiens, Briana Darbyshire, Sean Mcwade, Kathy Inglis.

ABSENT:Virginia Beswick

1. Callto order—6:6pm Page 84 of 94 2. Approval of the Agenda: No new items to add. Colleen moved. Carried. 3. Approval ofthe Minutes: Colleen moved. Carried. 4. Communications — A Christmas card from Parkland Regional Library was found in the Board box and thanks was given from Deb.

— When committee meetings are set please c.c. Deb with details. 5. Financials a) Treasurer's Report Budget Update: - We opened 2021 with approximately $100,000 in our chequing account after the major bills were paid from the end of December, including our insurance through the town. a Approximately this amount l1asbeen our practice for a few years to ensure we can cover about two months of regular expenses. - The Town of Sylvan Lake gave us their quarterly payment on January 20”‘, 202 1 for $105, 049.96. - Our account for deposits by the Province stands at $71, 243.69. We expect to receive two payments from the Province this year ofabout $39,000 each. - This account acts as a Daily Savings Account, earning a small amount ofinterest but always accessible. In the fall we transferred $50,000 out to chequing. - Last year this account had $41, 586 at the start of20Z0.

Current Bank Balances are: Chequing: $162,162.77 Includes Servus Rewards Long Term Planning: $131,894.90 This is a GIC that comes due in March Provincial deposits account: $71,243.69

Kathy moves that we transfer money from the Sylvan Lake Municipal Library Account (Provincial Monies) to be added to our GIC when it comes up for renewal in March. Kathy moves that the amount be authorized by the Board up to $25,000 after the Profit and Loss

Page 85 of 94 statement for February is generated. The Financial Committee will meet electronically to determine the final amount before going to Servus Credit Union to update our term deposit. Seconded by Rob. Carried.

Motion for the acceptance ofthe Treasurer's report — Kathy. Seconded by Colleen. Carried. Questions from this discussion: Briana asked about the type of accounts the deposits are made Looking at the Kathy 1 month in and Kathy indicated it is based on one-year term and non—redeemab|e account. financial and Deb Colleen asked about the potential discrepancy in the numbers that were seen in the report. statements for Further investigation will be done by Kathy. any potential discrepancies 6. Director's Report

a. Director's Report — Main update was material related to 2020 annual report.

Colleen inquired as to how the numbers of members compared from this year to last year and Andrea indicated they were very similar despite the challenges and closures during the past year. Further highlights of the annual report were the positive comments from patrons given in regard to peoples’ personal experiences with the library. A suggestion was made to send these positive comments to the Town Council, the Summer Villages Councils, and the Sylvan Lake MLAto share these positive experiences.

b. Programming Update — Still continuing online, extension of programs online as necessary as staff further adapt.

c. Marketing Update — No comments made during meeting but the details are in the written report.

7. Open Items

a. Virtual Board Orientation — Briana shared the benefits of this orientation and gave a great highlight of how it shed more light on the responsibilities of the Board as a whole.

Page 86 of 94 Christina shared that it was consistent with previous training and appreciated the refresher on the policies. Sean appreciated the accessibility and approachability of the presentation. 8. New Items a. 2020 Annual Report— Approval to send in report brought forward by Deb. Carried.

9. Policy Share the Andrea This

a. Policy Structure and Review Schedule / Plan — Andrea and Deb have discussed these policies, week materials thoroughly together. Each subcommittee has a primary focus to start. templates, and

Governance — First focus will be the Library Bylaw ASYLsheet with Service Policies - First focus will be the Resource Sharing committee

Personnel Policies — First focus will be the Records Retention members

When policies are ready for review, please let Deb know in time to be included in the next Board package. Subcommittee meetings can be held in person or in the library due to the size of the subcommittees. Please c.c. Deb with the meeting details. 10. Information and Updates a) Audit presentation will occur at the April 14”‘meeting.

11. Next meeting: March 10”‘,2021 6:30 PM

12. Adjournment: 7:20 pm Page 87 of 94

PRLS Board Meeting Minutes February 25, 2021

The regular meeting of the Parkland Regional Library System Board was called to order at 10:11 a.m. on Thursday February 25, 2021 in the Small Board Room, Lacombe.

Present: Debra Smith (Board Chair), Gord Lawlor Present via Zoom: Alison Barker-Jevne, Doreen Blumhagen, Colleen Ebden, Kevin Ferguson, Jeanny Fisher, Elaine Fossen, Dwayne Fulton, Sandy Gamble, Bruce Gartside, Barb Gilliat, Agnes Hoveland, Deborah Juch, Cora Knutson, Daryl Lougheed, Josephine McKenzie, Philip Massier, Ricci Matthews, Marc Mousseau (Alternate for Blair Morton) Ray Olfert, Terilyn Paulgaard, Jas Payne, Norma Penney, Rosella Peterman, Len Phillips, Lori Reid, Bill Rock, Heather Ryan, Janine Stannard, Les Stulberg, Patricia Toone, Cindy Trautman, Doug Weir, Shannon Wilcox, Bill Windsor, Mike Yargeau, Ann Zacharias

With Regrets: Amanda Derksen, Jeanette Herle, Dana Kreil, Leah Nelson, Sharon Williamson, Bonita Wood

Absent: Jackie Almberg, Bill Chandler, Clark German, Trudy Kilner, Lonnie Kozlinski, Stephen Levy, Rick Pankiw, Heidi Pierce, Mary Ann Wold

Staff: Ron Sheppard, Colleen Schalm, Tim Spark, Kara Hamilton, Haley Amendt

Call to Order Meeting called to order at 10:11 a.m. by Smith.

As part of PRLS’ legislative compliance procedures, board members who send regrets are excused at the beginning of each meeting.

Motion by Janine Stannard to excuse Amanda Derksen, Jeanette Herle, Dana Kreil, Leah Nelson, Sharon Williamson, and Bonita Wood from attendance at the board meeting on February 25, 2021 and remain members of the Parkland Board in good standing. CARRIED PRLS 1/2021

1.1 Agenda

1.1.2 Adoption of the Agenda Motion by Heather Ryan to accept the agenda as presented. CARRIED PRLS 2/2021

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1.2. Approval of Minutes Smith asked if there were any amendments to the November 12, 2020 minutes. There were two errors in the minutes; Glen Carrit attended the meeting and was marked absent. Also, the Vice- chair of the Advocacy Committee for 2021 is Norma Penney, not Barb Gilliat as mentioned.

Motion by Barb Gilliat to approve the minutes of the November 12, 2020 meeting as amended. CARRIED PRLS 3/2021

1.3. Business arising from the minutes of November 12, 2020 meeting Smith asked if there was any business arising from the minutes. There was none.

2.5. Business Arising from the Consent Agenda Smith asked if there was any business arising from the consent agenda.

Motion by Bruce Gartside to approve the consent agenda as presented. CARRIED PRLS 4/2021

Cora Knutson entered the meeting at 10:19 a.m.

3.1. Vacant Position on Parkland’s Executive Committee Parkland’s Executive Committee has the ten-member maximum allowed by the Libraries Regulation.

Unfortunately, Jason Alderson has resigned and is leaving the province. This created a vacancy on the Executive Committee that needed to be filled.

According to board policy, when a vacancy exists for a representative for a geographical area on the Executive Committee, the municipalities from that geographical area will have until the conclusion of the first meeting of the Parkland Board after the organizational meeting to appoint an individual to the Executive Committee. If no person is forthcoming, then the seat shall remain vacant until the next organizational meeting of the Parkland Board.

Nominations were called and Len Philips volunteered to be the representative replacing Alderson on the Executive Committee.

Motion by Daryl Lougheed to appoint Len Philips to Parkland’s Executive Committee representing electoral constituency #4. CARRIED PRLS 5/2021

3.2. 2020 in Review – Approval of the 2020 Annual Report Each year Parkland is required to submit an annual report to the Public Library Services Branch (PLSB) at Municipal Affairs. Sheppard spoke to the challenges of 2020.

Given those challenges, with service interruptions and library closures caused by the pandemic, an extensive statistical comparison between 2019 and 2020 would be of limited value. However, some highlights from 2020 were:

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• Cardholders system wide are at 31, 771. • The total collection in the system catalogue is 680,384. • While total system circulation was down from 2019’s 1,312,278, it was still surprisingly high in 2020 at 912,147. This includes 129,254 eBook and eAudiobook circulations. • IT visits, virtual and in person, remained consistent; 2,464 in 2019 and 2,499 in 2020. • Library consulting visits went up massively. In 2019, consultants made 143 virtual and in- person visits to libraries, while in 2020, there were 472! Of these visits, the vast majority were virtual. • Adapting to the virtual world and the need to support libraries through the pandemic, Parkland consulting staff hosted over 30 virtual meetings with 296 attendees. • Virtual visits to Parkland’s website and catalogue were also up slightly to 214,874 from 198,893 in 2019. • Database use increased significantly from 58,486 in 2019 to 79,529 in 2020.

Despite being a difficult year, Parkland and public libraries rose to the many challenges they faced. Unlike many other organizations and services that shut down entirely, public libraries adapted and strove to continue answering their communities’ need with their vital services.

Motion by Barb Gilliat to approve the Parkland Regional Library System’s 2021 Public Library Survey and 2020 Annual Report as presented. CARRIED PRLS 6/2021

3.3. Advocacy Committee Report Gord Lawlor gave the Advocacy Committee report.

The committee has determined the following priorities for 2021: 1. Continue to educate Parkland’s board members and develop advocates on our board. 2. Help library boards to advocate for themselves at their local level. 3. Increase System awareness to member library boards.

Activities in support of these priorities will include distribution of municipal ROIs and a System return on investment, including an advocacy learning component in Parkland board meetings, delivering virtual orientations to board members (new or not), creating a welcome package for newly elected councilors, and sharing regional library advocacy tools to member boards (e.g. key messages, communication samples and templates, etc.).

Committee member Bill Rock then talked about Parkland’s new building, introducing the 2- minute video of the old and new headquarters. Sheppard outlined and explained the iGUIDE virtual tour of the new building and explained how to use it and where it is located on Parkland’s website.

Motion by Cindy Trautman to accept the Advocacy Committee Report for information. CARRIED PRLS 7/2021

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`3.4. Strategic Plan Review Parkland’s current strategic plan (plan of service) runs through the years 2019 – 2021. Were Parkland to have a new strategic plan produced for 2022 – 2024, 2021 would be the needs assessment and plan development year. However, staff did not recommend attempting to produce a new strategic plan for 2022 or undertake a needs assessment in 2021.

At present, it is difficult to engage with our municipal councils, library boards, and member library staff while Alberta is under the restrictions imposed to combat COVID-19. Organizing an effective needs assessment would be very difficult under the current circumstances.

Given the highly irregular nature of library service at present, it is also unlikely that a needs assessment undertaken this year would yield accurate information for the upcoming years. What libraries need now is very different from what they will likely need after the pandemic.

Staff recommended that the board review the current plan of service and extend it for one more year. The current plan could then be filed with the Public Library Services Branch with the intention of engaging in a needs assessment in 2022 for a new strategic plan covering the years 2023 – 2025.

At their January 28th meeting, the Executive Committee made the following motion after discussing this matter: Motion by Janine Stannard to recommend to the board that Parkland renew the Strategic Plan for one more year. CARRIED

As part of reviewing Parkland’s current strategic plan, staff asked the board to consider whether the current four goals are still relevant and should still be considered priority for the system. This is especially the case since Parkland’s 2022 budget should reflect the strategic plan in numeric form.

After some discussion, it was decided that the board still supports the four goals in the Parkland Strategic Plan.

Motion by Janine Stannard to extend Parkland’s current strategic plan for one more year through 2022. CARRIED PRLS 8/2021

Motion by Jas Payne to support the four goals in the strategic plan as presented. CARRIED PRLS 9/2021 3.5. eBook Purchase Sheppard explained that historically Parkland has maintained separate online platforms for eAudiobooks and eBooks in an effort to streamline the eLibrary experience for patrons. Specifically, RBDigital was owned by Recorded Books, an audiobook publisher who had exclusive rights to many recordings/eAudiobooks.

Recently, RBDigital was purchased by Overdrive, another eContent provider. A couple of years ago, the Public Library Services Branch (PLSB) began supporting digital content

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through access to eMagazines and some eAudiobook content on the RBDigital platform. That content has now moved to Overdrive and is only accessible on their platform. This means Parkland must now operate using both the Overdrive and Bibliotheca Cloud Library platforms for eBooks and eAudiobooks if Parkland is to provide the full array of content we did previously.

Since Parkland is now an Overdrive subscriber, staff requested the Executive Committee authorize $25,000 from the Unrestricted Reserve to create an initial collection of eBooks. At their January 28th meeting, the Executive Committee approved the motion to move up to $25,000 from the Unrestricted Reserve to purchase eContent from Overdrive. This new base collection will let member libraries focus on purchasing new eBooks for 2021 with this year's allotment. During the pandemic, the use of Parkland’s eContent has gone up significantly, due to library closures.

Motion by Lori Reid to accept for information CARRIED PRLS 10/2021

Ann Zacharias left the meeting at 11:32

3.6. Advocacy Cooperation with Yellowhead Regional Library Over the past few months, Parkland’s Director and Yellowhead Regional Library’s (YRL) Director, Karla Palichuk, have been working closely on a number of advocacy related projects. Due to the cooperative nature of Sheppard and Palichuk’s advocacy work, Palichuk and YRL Board Chair Hank Smit were invited to Parkland’s Advocacy Committee meetings as guests. Having staff and board members from YRL attend Parkland’s Advocacy Committee meetings ongoingly was discussed at the January 28th Executive Committee meeting. The Committee made a motion endorsing YRL’s participation in Parkland’s advocacy efforts.

YRL plans to send up to five members of their board and staff to PRLS’ meetings. Not only is the additional input useful but it will disperse the work required related to Parkland’s advocacy efforts. YRL will benefit too. However the Parkland board is responsible for appointing members to the Advocacy Committee.

After some discussion, it was agreed that YRL staff would continue to work with Parkland in its advocacy efforts.

Motion by Janine Stannard to allow representatives from Yellowhead Regional library to attend Parkland Advocacy Committee meetings. CARRIED PRLS 11/2021

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3.7. Parkland Community Update The cover page of the meeting package included three questions for the board to consider. Responses to the questions were encouraged during the Parkland Community update. The responses were as follows:

1. What was the most important thing Parkland did in 2020? Heather Ryan: Moved into a new building after 60 years Lori Reid: Maintaining van runs for interlibrary loan material Bruce Gartside: Parkland continued to prove their value Shannon Wilcox: Provided tech support to the libraries Daryl Lougheed: Explored and supported alternative service delivery models Norma Penney: Parkland continued to stay relevant throughout this pandemic Les Stulberg: Parkland continued to operate and did not shut down in the Pandemic. Pat Toone: Provided weekly updates and virtual coffee breaks for the library staff and volunteers Janine Stannard: Held a virtual conference in participation with three other partners Janine Stannard: Weekly Parkland Updates were very valuable!

2. What was the most important thing your library did in 2020? Jas Payne: Sylvan Lake stayed central to the community. Barb Gilliat: Libraries learned to adapt! Janine Stannard: Libraries supported and shared the new innovative ways member libraries continued to operate. Norma Penney: Provided safe contactless services to the public throughout the pandemic. Janine Stannard: We hired a new manager! Heather Ryan: Staying open and finding new ways to deliver services Jas Payne: Sylvan Lake reaffirmed their importance by being available when many other services could not. Les Stulberg: Stettler Library offered Curbside service, outreach service to senior lodges and colonies, curbside printing services and partnered to other local organizations like FCSS to offer Activity Kits for seniors. Pat Toone: Sundre offered Zoom book clubs. They stayed open the whole time, and will probably continue the book clubs after the pandemic.

3. What is the most important thing that libraries (system or municipal) should do in 2021? Janine Stannard: Continue to grow, adapt, and advocate! Bill Rock: Stay open Jas Payne: Speak up and advocate for libraries’ importance. Shannon Wilcox: remain flexible Heather Ryan: Be responsive to ever changing needs Norma Penney: Continue offering the same level of service our libraries expect. Deborah Juch: Find a way to adapt programming to the outdoors Bill Windsor: Provide digital support to the community. Heather Ryan: We expect to continue online programs for those who like them even when in-person meeting is allowed once again Bill Windsor: Didsbury council is considering doubling the footprint of their library

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3.8.1. Director’s Report 3.8.2. Library Services Report 3.8.3. Finance and Operations Report Smith asked if there were any questions regarding the Director’s, Library Services, or the Finance and Operations reports. Colleen Schalm announced the date for the 2021 joint virtual conference with The Alberta Library, Peace Library System and Yellowhead Regional Library; September 22-24, 2021.

Motion by Janine Stannard to receive the Director’s, Library Services, and Finance and Operations reports for information. CARRIED PRLS 12/2021 4. Adjournment Motion by Barb Gilliat to adjourn the meeting at 11:59 a.m. CARRIED PRL 13/2021 Meeting adjourned at 11:59 a.m.

______Chair

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