REGULAR COUNCIL MEETING AGENDA MARCH 12, 2018 6:00 p.m. Page
1. Call To Order
2. Emergency Evacuation Procedure
3. Open Microphone
4. Additional Agenda Items
5. Adoption of the Agenda
6. Adoption of Minutes 3 - 7 a) 2018-02-26 Regular Meeting of Council Minutes
8 b) 2018-03-07 Committee of the Whole Minutes
7. BUSINESS ARISING FROM THE MINUTES 9 - 12 a) Fire Pits in Lakefront Parks
8. PUBLIC HEARINGS & DELEGATIONS a) Delegation: Veterans' Voice of Canada
9. PLANNING & DEVELOPMENT 13 - 16 a) Marina Bay Public Utility Lot - Lease
10. COMMUNITY SERVICES 17 - 40 a) Multi-Sport at the Lake Special Event Application
41 - 53 b) Re-Allocation of Heart of Town Funds
11. PUBLIC WORKS
12. ADMINISTRATION 54 - 86 a) Proposed Procedure Bylaw 1752/2018, to amend Bylaw 1622/2013
13. FINANCE 87 - 97 a) 2018 Operating and Capital Projects Budget Update
14. Upcoming Meetings & Events
Page 1 of 130
a) March 13 - Appeal Hearing for Business License Revocation
March 14 - AUMA Spring Municipal Leaders' Caucus (March 14th and 15th) - Emergency Management for Elected Officials
March 15 - Fentanyl Information Session at Ecole Mother Teresa School
March 17 - Davies Park Recruitment Session
March 19 - Municipal Planning Commission Meeting - Alberta Association of Municipal Districts and Counties (AAMDC) Conference (March 19th to 21st)
March 21 - Community Services Standing Committee Meeting - Economic Development Alberta (EDA) Conference (March 21st to 23rd)
March 22 - Community Futures Meeting - Central Alberta Regional Trail Society (CARTS) Meeting
March 26 - Regular Meeting of Council Meeting
15. Correspondence & Information Items 98 - 117 a) AHS Recommendations on Cannabis Regulations for Alberta Municipalities
118 - 126 b) Minutes: Sylvan Lake Regional Wastewater Commission, February 5th, 2018
127 - 128 c) Minutes: Community Services Standing Committee, February 21st, 2018
129 - 130 d) Cheque Distribution List **Motion to Accept as Information**
16. CAO Report
17. Council Request for Information/Updates
18. Recess
19. IN CAMERA
20. Adjourn
Page 2 of 130 TOWN OF SYLVAN LAKE Monday, February 26th, 2018 REGULAR COUNCIL MEETING 6:00 P.M. NexSource Centre-Strategis Room Page 1 of 5
Present: Mayor Sean McIntyre; Deputy Mayor Tim Mearns; Clr. Jas Payne; Clr. Graham Parsons; Clr. Megan Hanson; Clr. Kendall Kloss; Clr. Teresa Rilling
Also Present: Chief Administrative Officer, B. Osmond; Director of Community Services, R. Lebsack; Director of Finance, D. Moore; Acting Director Public Works, J. Watson; Recreation & Culture Manager, S. Durkin; Environmental Services Manager, K. Gannon; Project Manager, D. Kelham; Project Manager, D. Yee; Parks Manager, L. Furlotte; Recording Secretary, V. Wiseman
Regrets
Call to Order Mayor McIntyre called the meeting to order at 6:00 p.m.
Emergency Mayor McIntyre identified the available emergency exits and Evacuation procedure to exit the building. Procedure
Open Microphone No speakers.
Additional Agenda The following items were added to the Agenda: Items 17a) Request for Approved Leave of Absence-Clr. Mearns 19a) CAO Advice, In-Camera Item
Adoption of the Agenda
Regular Meeting of MOVED by Clr. Kloss Council Agenda for February 26th, 2018 THAT the Agenda of the Regular Meeting of Council for February 69-02-18 26th, 2018 be adopted as presented.
CARRIED
Adoption of the Minutes
Committee of the MOVED by Clr. Rilling Whole Meeting, February 7th, 2018 THAT the Minutes of the Committee of the Whole Meeting, February 70-02-18 7th, 2018 be adopted as presented.
CARRIED
Regular Meeting of MOVED by Clr. Payne Council, February 12th, 2018 THAT the Minutes of the Regular Meeting of Council for February 71-02-18 12th, 2018 be adopted as presented.
CARRIED
Business Arising No business arising. from the Minutes
Initials Page 3 of 130 TOWN OF SYLVAN LAKE Monday, February 26th, 2018 REGULAR COUNCIL MEETING 6:00 P.M. NexSource Centre-Strategis Room Page 2 of 5
Public Hearings & Delegations
Delegation: Solid Mr. Marlon Lee and Mr. Michael Bowden, Fogdog Energy, appeared Waste Proposal before Council to discuss their proposal on solid waste management for Sylvan Lake and area. They presented a PowerPoint on how they plan to lead the way in waste energy services and technologies. They hope to create a no landfill disposal facility here in Sylvan Lake.
Administration Report MOVED by Mayor McIntyre on FogDog Energy 72-02-18 THAT Council directs Administration to prepare a report for discussion relating to the presentation by Fogdog Energy.
CARRIED
Planning & No new items. Development
Community Services
Municipal MOVED by Clr. Parsons Enforcement Annual Report THAT Council accepts the 2017 Municipal Enforcement Annual 73-02-18 Report as information.
CARRIED NexSource Centre MOVED by Clr. Payne Concession Contract 74-02-18 THAT Council approves the Town of Sylvan Lake Recreation and Culture Department to operate the DNA Plumbing Concession at the NexSource Centre beginning between March 30th and April 3rd, 2018;
AND THAT Council approves the allocation of $17,650 from the Recreation Administration Operating Reserve for the concession start-up funding.
CARRIED
Sylvan Lake MOVED by Clr. Mearns Centerfield Music Festival Partnership THAT Council approves the Sylvan Lake Centerfield Music Agreement Festival’s Partnership Agreement as presented, with the $7,100 75-02-18 partner sponsorship funds to come from the Recreation Administration Operating Reserve.
CARRIED
Public Works Proposed 2018 MOVED by Clr. Kloss Lagoon Biosolid Removal-Desludging THAT the 2018 Sewage Lagoon Biosolid Removal/Desludging Contract Award contract consisting of Cells 1 and 3 be awarded to Dairyland Agro 76-02-18 Supply Ltd. of Saskatoon, Saskatchewan for an amount not to exceed $450,000 including contingencies, but excludes GST.
CARRIED
Recess Council recessed at 6:55 p.m. Council reconvened at 7:05 p.m.
Initials Page 4 of 130 TOWN OF SYLVAN LAKE Monday, February 26th, 2018 REGULAR COUNCIL MEETING 6:00 P.M. NexSource Centre-Strategis Room Page 3 of 5
CP1515 New Water MOVED by Clr. Rilling Reservoir 77-02-18 THAT Council approves a budget adjustment of $3.5 million for the construction of a new water reservoir.
CARRIED
Environmental MOVED by Clr. Payne Rebate Policy E-003- 012 THAT Council approves the replacement of the “Water Conservation 78-02-18 Program” policy, number E-003-006B, with the “Environmental Rebate Policy,” number E-003-012 as presented.
CARRIED
Proposed Short-Term MOVED by Clr. Kloss Wastewater Treatment Solution THAT Council authorizes the Chief Administrative Officer, at her Contract Award discretion, to negotiate a pilot project contract award with 1770888 79-02-18 Ontario Inc. (Bishop Water) of Renfrew, Ontario for an amount not to exceed $250,000, which includes contingencies, but excludes GST;
AND THAT, upon successful completion of the pilot project and at the Chief Administrative Officer’s discretion, Council authorizes Administration to precede with the provisional full-scale project contract items by 1770888 Ontario Inc. (Bishop Water).
CARRIED
Administration
Proposed Parental MOVED by Clr. Parsons Leave for Councillors Bylaw 1750/2018 THAT Council grants Second Reading to Bylaw 1750/2018, Parental 80-02-18 Leave for Councillors, as presented.
CARRIED
81-02-18 MOVED by Clr. Rilling
THAT Council grants Third Reading to Bylaw 1750/2018, Parental Leave for Councillors, as presented.
CARRIED
Rescind Policy L- MOVED by Clr. Payne 001-006 Council & Committee Code of THAT Council rescinds Policy L-001-006 Council and Committee Conduct Code of Conduct. 82-02-18 CARRIED
Project Work Plans MOVED by Mayor McIntyre
CP 1825 Sylvan Lake THAT Council accepts the Project Work Plan, CP 1825 Sylvan Lake Park Landscape Park Landscape Upgrades as information. Upgrades 83-02-18 CARRIED
OP 1610 Pogadl Park MOVED by Clr. Payne Preliminary Design and Outline Plan THAT Council accepts the Project Work Plan, OP 1610 Park 84-02-18 Preliminary Design and Outline Plan as information.
Initials Page 5 of 130 TOWN OF SYLVAN LAKE Monday, February 26th, 2018 REGULAR COUNCIL MEETING 6:00 P.M. NexSource Centre-Strategis Room Page 4 of 5
CARRIED
Finance
Utility Account Write- MOVED by Clr. Rilling Offs 85-02-18 THAT Council approves the write-off of $1,039.95 (net) in utility accounts to bad debts as included in the attached listing.
CARRIED
Public Requests & MOVED by Clr. Mearns Concerns Report, January to December THAT Council accepts the 2017 Public Requests and Concerns 2017 report as information. 86-02-18 CARRIED
Proposed North MOVED by Clr. Payne Water Reservoir Borrowing Bylaw THAT Council grants First Reading of the North Water Reservoir 1753/2018, First Borrowing Bylaw 1753/2018. Reading 87-02-18 CARRIED
88-02-18 MOVED by Clr. Rilling
THAT Council directs Administration to submit an application to the Provincial Government for funding under the Alberta Municipal Water/Wastewater Partnership grant program for the new North Water Reservoir.
CARRIED
Upcoming Meetings Council reviewed the list of upcoming meetings and events. One & Events addition, Sylvan Lake Chamber of Commerce, Annual General Meeting on February 28th, 2018.
Correspondence & Council reviewed the correspondence and information items. Information Items
Cheque Distribution MOVED by Clr. Hanson List 89-02-18 THAT Council accepts the cheque distribution list as information.
CARRIED
CAO Report Reviewed by B. Osmond.
Council Request for Clr. Rilling reported she attended the Library Symposium last Friday Information/Updates and Saturday.
Clr. Hanson inquired if it was possible to revisit the Fire Protection Bylaw, specifically Sec. 7.1 dealing with fire pits. She noted she attended an event in another community that allowed for roasting of marshmallows, etc., and the fire pits were larger, inviting more people to be able to stand around it. Currently, the Town’s are smaller and are covered with mesh, which makes it difficult for families to use.
Initials Page 6 of 130 TOWN OF SYLVAN LAKE Monday, February 26th, 2018 REGULAR COUNCIL MEETING 6:00 P.M. NexSource Centre-Strategis Room Page 5 of 5
Clr. Hanson noted she was recently speaking with one of the organizers of the 2019 Canada Winter Games in Red Deer. Two groups from other provinces are looking to tour through Sylvan Lake, they stated if the lights are on, they will be here.
Mayor McIntyre stated he had two full days of sessions recently, one with Brownlee-Emerging Trends and one for the Re-Imagine Sylvan Initiative. He also attended an Alberta Provincial Rural Crime Watch Association session, very informative session.
Clr. Parsons passed on a big thank you to the Public Works Department for getting the Tyler Steenbergen signs up so quickly.
Clr. Mearns submitted a request for Approved Leave of Absence for the Regular Meeting of Council of January 22nd, 2018.
Request for MOVED by Mayor McIntyre Approved Leave of Absence THAT Council approves the request from Clr. Mearns for an 90-02-18 Approved Leave of Absence from the January 22nd Regular Meeting of Council due to road closures from Avalanche watches and a motor vehicle accident.
CARRIED
Recess Council recessed at 8:25 p.m. Council reconvened at 8:40 p.m.
In-Camera
FOIPP Sec. 24, MOVED by Clr. Payne Advice from Officials 91-02-18 THAT this Regular Meeting of Council moves to a closed, in- camera session to discuss the below topic: Advice from Officials, protected under FOIPP Sec. 24(1) (a);
AND THAT Council directs the contents of the closed session to remain confidential, as per Sec. 197 (1) (2) of the Municipal Government Act. Time: 8:42 p.m.
CARRIED
92-02-18 MOVED by Clr. Kloss
THAT Council, having concluded its in-camera business, reverts back to the Regular Meeting of Council. Time: 9:12 p.m.
CARRIED
Adjournment The Regular Meeting of Council for February 26th, 2018 was adjourned. Time: 9:12 p.m.
Mayor Sean McIntyre
Chief Administrative Officer Betty Osmond
Initials Page 7 of 130 TOWN OF SYLVAN LAKE March 7th, 2018 COMMITTEE OF THE WHOLE MEETING 6:00 P.M. NexSource Centre-Strategis Room 1 Page 1 of 1
Present: Mayor Sean McIntyre, Clr. Megan Hanson; Clr. Graham Parsons; Clr. Jas Payne; Clr. Kendall Kloss; Clr. Tim Mearns; Clr. Teresa Rilling
Regrets:
Also Present: Director of Finance, D. Moore; Communications Officer, J. Bjornson; Recording Secretary, V. Wiseman
Call to Order: Mayor McIntyre called the meeting to order at 6:04 p.m.
Emergency Mayor McIntyre identified the emergency exits and procedure to Evacuation exit the building. Procedures
Addition to the No additions to the Agenda. Agenda
Adoption of Agenda
Committee of the MOVED by Clr. Kloss Whole Meeting of March 7th, 2018 THAT Council adopts the agenda, as presented, for the 93-03-18 Committee of the Whole meeting of March 7th, 2018.
CARRIED
Items for Discussion
Wild Rose Mr. Cal McArthur from Wildrose Assessment Services Inc. Assessment appeared before Council to discuss the annual assessment Services preparation for the Town of Sylvan Lake.
94-03-18 MOVED by Clr. Mearns
THAT Council accepts the presentation from Wildrose Assessment Services Inc. as information.
CARRIED
Public Engagement Communications Officer, Joanne Bjornson, appeared before Policy Council to discuss the proposed Public Participation Policy and the process involved. A report will be coming before Council in the near future.
Adjournment The Committee of the Whole Meeting of March 7th, 2018 was adjourned. Time: 7:03 p.m.
Mayor Sean McIntyre
CAO E. Betty Osmond
Initials Page 8 of 130 Sylvan Lake REPORT TO COUNCIL MEETING OF MARCH 12, 2013 TOWN OF SVLVAN LAKE
FROM: Community Services DATE: January 22, 2018
Subject: Fire Pits in Lake Front Parks
Purpose The purpose of this report is to request approval from Council regarding the addition of fire pits within Sylvan Lake Park.
Background
At the February 26, 2018 Council Meeting, Clr. Hanson inquired if it was possible to revisit the Fire Protection Bylaw, specifically Sec. 7.1 dealing with fire pits. She noted she attended an event in another community that allowed for roasting of marshmallow, etc. and the fire pits were larger, inviting more people to be able to stand around it. Currently, the Town's portable fire pits are small and covered in mesh, which makes it difficult for families to use.
Discussion
Administration has reviewed the option of having fire pits without spark arrestors located within Sylvan Lake Park and within Lakefront Park. The Fire Department, Parks Department and Municipal Enforcement Department have discussed the following positives and concerns:
Positives: - Create a warming location during winter - Create a sense of community by providing a focal I gathering place a Adds to the tourism attraction of the winter village lights
Concerns: o After—hourshooliganism / starting fires in the middle of the night - Could be an attractor for people leaving downtown bars, depending on hours of operation - Expense associated with the supply of wood - Manpower expense with overseeing the fire pits operations - If booked out privately, could create animosity with general publicjoining groups who have rented the fire pit - Fire Department‘s concern that a spark arrestor must be locked and covering the fire pit at the end of the evening - This decision is making changes to Sylvan Lake Park before the Re-Imagine Sylvan public engagement process is complete
Administration weighed the positives against the concerns and came to a recommendation that the fire pits are a positive opportunity during the winter months but that we do not recommend the fire pits in the summer months. Rationale for not recommending fire pits in the summer months is:
Page 9 of 130 Report to Council Page 2 of 4 Subject: Fire Pits in Lake Front Parks February 12, 2018
- Typical time for enjoying fire pits is when the days are coming to an end and the sun is going down; this is not until late evening and most families are not on the lakefront at this time - Late evening and into the night fires would attract patrons from the downtown bars, increasing the potential for behavior the Town is trying to discourage
Administration discussed an alternate use for the fire pits in the summer and proposes the fire pits could become formal “Hot Coals" dumping stations during the summer.
Administration recommends that two (2) fire pits be located within Sylvan Lake Park in the area of the winter village lights display. Administration is not recommending fire pits within Lakefront Park as: o the foot traffic is currently very low in Lakefront Park in the winter, o managing another fire pit in a separate location (other than Sylvan Lake Park) would be very labour intensive and costly for staffing, and - concentrating the fire pits on the pier in the winter village area willassist in increasing traffic and promoting the winter village lights.
The existing Fire Bylaw 1584/2011currently restricts ?re pits that do not have a spark arrestor and the size that would be proposed for a public fire pit. (see below)
7. FIRE PI TS, OUTDOOR FIREPLACES AND STATIONARY BARBECUES 7.] Except during a fire ban, ?resare permitted that are entirely contained infirepits, outdoor ?replaces and stationary barbeques that satisfy the following requirements: a) are more than three (3) meters fromall buildings,property lines, and combustiblematerials; 17)have a surfaceor cooking area ofnot more than 3,800 square centimeters; e) have enclosedsides no greater than 46 centimeters above ground level; d) are constructed ofbricks, concrete blocks, heavy gauge metal, or other suitable non- combustible components as approved by the Town; e) have a spark arrestor mesh screen of1.30 centimeters expanding metal (or equivalent); j? are used to burn only clean fuel(clean dry wood or charcoal); g) are not to be used to burn Refuseor Waste matter; h) do not emit smoke or sparks onto neighboring property, or otherwise create a nuisance or hazard to neighboring property; and i) have a competent person in charge ofthefire at all times until it is extinguished.
Town ofSylvan Lake Bylaw #1584/2011 - Fire Bylaw Page 6 of] 4 7.2 Anyperson whofailsto complywith any ofthe provisions ofSection 7.] herein is guilty ofan o?ence. 7.3 Except during a ?re ban, ?resare permitted in portable barbecues which burn propane, natural gas, compressed briquettes, or charcoal when usedfor thepurpose ofcooking or obtaining warmth, provided the appliances for cooking or obtaining warmth are used on private property or in a public area as approved by the Town, the Fire Chiefor designate.
Page 10 of 130 Report to Council Page 3 of4 Subject: Fire Pits in Lake Front Parks February 12, 2018
The decision of Council to approve fire pits on the pier would require that the Fire Bylaw be revised. Given the original date ofthe Bylaw (2011) a full review would be completed which would require a legal review with associated costs.
Options 1) Council may direct administration to proceed with the design and installation of fire pits within Sylvan Lake Park.
2) Council may request that administration bring back additional information, with specific information identified by Council, for Council's consideration at a future Council meeting.
3) Council may direct administration to bring back the design and installation of fire pits within Sylvan Lake Park as part of the 2019 budget or following the completion of the Re—lmagine Sylvan process.
4) Council may direct administration that fire pits are not an approved amenity for Sylvan Lake Park.
Resource Impacts
The following are estimated financial and staffing resource impacts.
Capital cost per Fire Pit: Wood burning $3,400 Propane $4,400
Cost of wood annually (estimate): $2,200 Cost of propane annually (estimate) $1,850
Staffing Requirement annually: Wood $6,250 Staffing Requirement annually: Propane $1,200 (Based on Friday I Saturday / Sunday evenings for 16 weeks - December through March)
Administration is recommending that the additional funding for staffing, as this is an increased service level that will be carried fonivard into future operating budgets, to be allocated from the Provincial Park divestiture funds.
The legal review of an updated Fire Bylaw is approximately $2,000, with the funds to be absorbed into the 2018 budgeted Protective Services legal fees.
Alignment with Council’s Strategic Direction
Consideration of fire pits within Sylvan Lake Park and Lakefront Park directly aligns with Council’s strategic direction to enhance our vibrant lakeside community with cultural and recreation activities that serve our growing population and support a high quality of life while managing fiscally responsible stewardship.
Page 11 of 130 Report to Council Page 4 of 4 Subject: Fire Pits in Lake Front Parks February 12, 2018
Communication Strategy
If Council approves the addition of permanent fire pits within Sylvan Lake Park during the winter months, the promotions and communication ofthese fire pits would be done through the Towns website, social media and other marketing ofthe ‘winter village lights’ display.
Recommendation Administration respectfully recommends that Council direct administration to proceed with the design and planning of wood burning fire pits within Sylvan Lake Park that are to be used as fire pits in the winter months and used as charcoal dumping stations in the summer months.
Administration also recommends that Council approves an additional 368 hours for Parks Department staffing, which requires a budget adjustment of $6,250 with the funds to be allocated from the Provincial Park divestiture funds.
Proposed Resolution Administration respectfully proposes the following motion:
THAT Council directs administration to proceed with the design and planning of wood burning fire pits within Sylvan Lake Park that are to be used as fire pits in the winter months and used as charcoal dumping stations in the summer months.
AND THAT Council approves an additional $6,250 for Parks Department part-time staffing with the funds to be allocated from the Provincial Park divestiture funds.
Attachments
1. None
R Prepared : Report Approvedfor Council by: Ron Lebsack E. Betty Osmond Community Services Director Chief Administrative Officer
Page 12 of 130 REPORT TO COUNCIL MEETING OF MARCH 12, 2018 TOWN OF 5VlVAN LAKE
FROM: Planning & Development DATE: March 6, 2018
Subject: Marina Bay Public Utility Lot - Lease
Purpose To provide Council with an update on ongoing discussions between the Town and the Marina Bay Homeowner‘s Association (MBHA) with regards to the potential lease of a public utility lot (PUL) located adjacent to the marina lands.
Background Histowon the subject PUL:
- 1988 — Marina Bay development approved, with the inclusion of a 1.5m (5’) wide Environmental Reserve (ER) along the inside of the marina under title to the Town of Sylvan Lake;
0 October 2002 — Town Council directed administration to change the ER designation to PUL and to enter into a lease agreement with the MBHA;
o January 2003 — Bylaw 1293/2002 was approved to remove the ER designation and change to a PUL;
- 2004 — Town entered into a lease agreement with MBHA;
- 2005 — Lease agreement continued;
o Fall 2015 — Discussions regarding lake access, enforcement, and jurisdictional authority began with the MBHA and the Town.
Discussion
The MBHA approached the Town in 2015 to discuss issues related to safe use and access to the water, jurisdiction over lands in the marina, entryway beautification, and park maintenance. They had concerns regarding: - Private dock development and access to the water (already developed); Standardizing a process for new developments; Safety for boats maneuvering within the marina and channel; Enforcement; Jurisdiction in the marina; and Existing rip rap condition and maintenance.
As part of the process and discussion, the Town entered into a partnership with the MBHAin 2016 to undertake a shoreline integrity study within Marina Bay to determine the existing condition of the rip rap along the bay. The study found that the existing rip rap was in good condition and at this time only cosmetic improvements were recommended. It is estimated that no further upgrades will need to be done for at least 7-10 years.
Three options have been discussed with the MBHA,as outlined below, which include doing nothing and leaving things as status quo, entering into a lease with the MBHA, ortransferring the [and permanently to the MBHA. Initialdiscussion between all parties favoured the transfer of land, however since that time (the last Council was updated on this issue) administration has determined that the best approach would be a long term lease of the land to the MBHA. The biggest concern with transferring the land is in the Homeowners Associations ability to enforce and deal with any issues that may arise and controlling development on the land. Administration also has concern
Page 13 of 130 Report to Council Page 2 of 3
Subject: MB PUL —— lease info March 6, 2018
over transferring the land fully due to the fact that the land may be required for some future need that is not evident at this current time.
Options Through many discussions between the Town and Marina Bay Homeowner Association board representatives, three options for addressing the above were identi?ed. 1. Status Quo: ~ Town owns and has authority over the PUL No development allowed in the PUL (standard for any Town land) Town would need to determine a direction for existing developments Town has all liabilityfor the land As Town land, no taxes collected Town responsible for long term maintenance and up keep of the rip rap
2. Lease of the PUL: - Town owns the PUL but MBHA leases the land through a formal agreement Town has authority over the PUL Agreed upon development allowed within the PUL (temporary development) Town would need to determine a direction for existing developments MBHAhas all liabilityfor the land and adequate insurance Opportunity to collect taxes (through agreement) MBHAresponsible for maintenance of the rip rap (through agreement)
3. Transfer of the PUL to the MBHA: - MBHAhas permanent ownership and authority over the PUL - MBHAcan regulate what development is allowed (Town can support in LUB) - Town could assist with a direction for existing developments, however ?nal decision can rest with MBHA o MBHA has all liabilityfor the land
0 Taxes collected — PUL designation removed 0 MBHAresponsible for long term maintenance and up keep of the rip rap
Resource impacts
Resource impacts for leasing the land to the MBHA include administrative time and legal costs associated with drafting the lease and providing clarification on development issues. On a move fon/vard basis, developments within the PUL land will require a development permit, which will also require administrative time as this will be a new process not previously undertaken. Additional impacts include the future collection of tax dollars for the leased lands, as well as the MBHA assuming the maintenance and liability for the rip rap area.
As an associated, but separate process, a plan will also need to be formalized for the removal, or compliance of existing structures that are currently on the lands. This process will require legal resources as well as administrative time.
Communication Strategy
Once the details regarding the lease of the PUL have been worked out, a meeting with the residents of Marina Bay will be held to inform them of the proposed changes. Residents will be notified via letter and invited to attend a session, to be jointly held by the Town and Province, regarding the
Page 14 of 130 Report to Council Page 3 of 3
Subject: MB PUL — lease info March 6, 2018
potential for new development within the marina area. At this meeting residents will be made aware of the process which will include amendments to the Land Use Bylaw and a public hearing. All residents will also be notified of the proposed Land Use Bylaw amendment and public hearing via letter. The public hearing willbe advertised on the Towns website and in the Sylvan Lake News.
Recommendation
Administration respectfully recommends that: Council accepts this update on the discussions regarding the Public Utility Lot lands with the Marina Bay Homeowner’s Association as information.
Proposed Resolution Administration respectfully proposes the following motion:
THAT Council accepts this update on the discussions regarding the Public Utility Lot lands with the Marina Bay Homeowner’s Association as information.
Attachments: 1. Map of PUL lands
A} Report Prepared by: Report Approved by: Kim Devlin, Sr. Planner Ken Kalirai, Director of Planning & Development
Report Approved for Council by: Betty Osmond, Chief Administrative Officer
Page 15 of 130 1 u?u Ll» H. m6 h C a Ll Ll A
Page 16 of 130 Sylvan Lake REPORT TO COUNCIL MEETING OF MARCH 12, 2013 TOWN OF SYLVAN LAKE
FROM: Michelle Houle, Special Events Coordinator DATE: March 7, 2018
Subject: Multi-Sport at the Lake Special Event Application
Purpose The purpose of this report is to request event approval from Council for the proposed Multi- Sport at the Lake event.
Background The Town of Sylvan Lake has received the Special Event Application from the Sylvan Lake Triathlon Club for a triathlon special event (Attachment #1). Administration has reviewed this application and the applicant has requested a road closure on an arterial roadway, which makes this as a category A event. Category A events must be approved by Council. The event application was presented to the Community Services Committee at their February 21, 2018 meeting and their motion is included in the recommendation section. Discussion This application was distributed to the following Town Departments and comments and concerns are as follows:
Planning & Development — The application indicates that signage willbe used for wayfinding. There is no concern with the use of A—Boardsigns as indicated in the application. We request that placement of the signs do not interfere with traffic or pedestrian movement.
The application also indicates that the event will be utilizing tents. The applicant will need to contact our department with sizes and descriptions of the tents to determine whether building permits are required.
Closing the road (Lakeshore Drive to the west) in front of businesses may result in negative feedback from the businesses that are affected. Last year when we closed that section of roadway for the farmers market, some of the businesses were upset and very vocal about it. Ignoring their concerns is not good for economic growth in Town.
From the photo, it seems that they want to block some of the access into the Lakefront Park. There are businesses that operate on the water off of Lakefront Park, directly behind Chateau Suites. Will there be adequate access and visibilityfor customers to access these businesses? A major parking area for their customers will be eliminated during this event.
A local business, Aqua Splash, is operated in the waterway off of Lakefront Park. This event will negatively impact their business in many ways, access, visibility of access, swimmers in close proximity and the elimination of a major parking area for their customers.
Public Works — Concerned with the road closure and traffic flow due to the long weekend. Need to ensure vehicles are aware of where they can detour and park. May lead to frustration with visitors to the community.
Page 17 of 130 Report to Council Page 2 of 5 Subject: Multi-Sport at the Lake Special Event Application March 7, 2018
Parks — The Parks Department is concerned with the parking lot closure and public access to the Aqua Splash.
Municipal Enforcement — Municipal Enforcement and the RCMP have significant concerns with the road closure requested on the August long weekend. The anticipated obstruction to vehicular and pedestrian traffic at the Marina willcreate serious congestion, bottlenecklng and unsafe visibilityfor drivers and pedestrians trying to access the area. Overall, Municipal Enforcement and the RCMP believe that the pub|ic’s safety would also be adversely affected due to the displacement of parked vehicles and rerouting of traffic in an already heavily congested commercial and residential area. As presented, Municipal Enforcement and the RCMP cannot recommend the approval of this application. However, consideration may be given to the Applicants request should the event be rescheduled for another weekend that is not a long—weekend.
RCMP — Reviewed with Municipal Enforcement. Comments above.
Fire Department— The Fire Department has a concern with regards to the road closure on Lakeshore Drive. The proposed closure does not leave any available access to the condo’s on the Marina site. The department is not sure what they are proposing as far as closing off the road (barricades etc.) or what would potentially block our response (tents etc.) to that location. The department is fine with cones or barricades that can be moved easily.
Communications - Concerns that they are requesting a road closure to the west end of Lakeshore Drive during August Long Weekend. We have businesses over that way that likely depend on the increased traffic for the day.
Recreation & Culture — Concerns with the road closure on August long weekend and the parking lot closure. How will the Aqua Splash customers access the facility? We cannot block off the marina. Keep in mind heavy traffic with trucks pulling boats willlimitvisibility. Reduced parking on the street is also a concern. Blocking access to people's homes.
Administration met with the event organizers to discuss logistics of the event and the significant impacts that the event willhave on the Town during a long—weekend. - Impact to traffic by closing down a portion of Lakeshore Drive during August Long weekend. a Impact to businesses being affected by the road closure. - impact to businesses and visitors by eliminating a portion of Lakefront Park parking lot during August Long weekend.
The event organizers have adjusted their event times, routes and staging area to address administrations concerns. - A portion of Lakefront Park parking lot willremain open during the event. - The event organizers are looking into arranging a shuttle so that event participants can park at an offsite location and be shuttled to the event site. - The requested road closure will be opened to the public by 12:00 PM on August 4, 2018. c There willbe volunteers positioned along Lakeshore Drive at major intersections and business entrances (ie. Marina entrance) to ensure that the public can safely cross the street to access these businesses during the event. Options a. Council could approve the Multi—Sportat the Lake Special Events Application as originally presented.
Page 18 of 130 Report to Council Page 3 of 5 Subject: Multi-Sport at the Lake Special Event Application March 7, 2018
b. Council could approve the Multi-Sport at the Lake Special Events Application with the changes outlined in this report and as per the recommendation of the Community Services Committee.
c. Council could approve the Multi-Sport at the Lake Special Events Application with amendments as specified by the Council.
d. Council could deny the Multi-Sport at the Lake Special Events Application.
Resource lmpacts
Resource impacts that need to be taken into consideration are; - Staff time for road closure, setting up and taking down of closure, developing traffic accommodation plan for closure, signage costs and advertising costs for road closure. - Staff time for additional Parks staff to maintain cleanliness of washrooms in Lakefront Park due to increased traffic from event.
Alignment with Council’s Strategic Direction Approval of the Multi-Sport at the Lake event aligns with Council's vision of a vibrant lakeside community with cultural and recreation activities that serve our growing population and support a high quality of life.
Communication Strategy Once the event has been approved by Council, the Special Event Coordinator will notify the event organizers of the approval/approval requirements and cc Town Departments, RCMP and Alberta Health Services to make them aware of the event and approval requirements. The Special Event Coordinator willcommunicate with the event organizers about the event from now until the completion inspection. The event will be added to the Town of Sylvan Lake’s website events calendar once approval has been given by the event organizers. Recommendation Administration respectfully recommends that Council accept the recommendation from the Community Services Committee and approve the Multi-Sport at the Lake Special Event application with the requirements as identified in the Community Services Committee motion. (see below)
Meeting of February 21, 2018 MOVED by Kurt Jensen: THAT the Community Services Standing Committee recommend to Council the approval of the Multi-Sport at the Lake special event application provided the following changes are met:
- Lakefront Park Parking Lot will not to be closed to traffic for set up until 8:00 PM on August 3, 2018. Any set up that does not require the closure of the lot can start earlier. - Access to 50% of Lakefront Park Parking Lot must be open to the public no later than 12:00 PM. Traffic flaggers must be stationed at the entrance to the parking lot to direct traffic in/out of the lot once it has been opened. - Lakeshore Drive (60 Street to 53 Street) must remain two—waytraffic. o Lakeshore Drive must be fully open to traffic no later than 12:00 PM on August 4, 2018. - Event organizers must have traffic flagger’s at all major intersections/businesses along the route to allow traffic in/out of businesses and residents.
Page 19 of 130 Report to Council Page 4 of 5 Subject: Multi-Sport at the Lake Special Event Application March 7, 2018
Written confirmation from the property owner of 5230 Lakeshore Drive to allow event organizers to move the cement barricades on their lot and to allow condo traffic to flow through their lot during the duration of the road closure. Written confirmation from the property owner of 5220 Lakeshore Drive to allow condo traffic to flow through their lot during the duration of the road closure. A road closure/parking lot closure notification letter must be delivered to all of the businesses and residents adjacent to the closures to notify them of the closure, detour routes and how to access their property during the event.
and further THAT six weeks prior to the event the following approval requirements are met:
An emergency response plan/safety plan must be provided to the Town and must include the first aid station location, amenities, number of certified first aiders on site at all times, how the first aiders willbe recognized, the first aid response protocol for the event and outline of water safety for the event. Overnight security must be provided to secure equipment and event site. A certificate of Insurance in the amount no less than $2,000,000, with the Town of Sylvan Lake named as ‘additional insured’, must be provided to the Town. A Special Event deposit of $1000.00 must be made no later than the above deadline. AllAlberta Health Services (AHS) Food Permits have been acquired from AHS (403- 887-6788) and a copy submitted the Town of Sylvan Lake. A Road Closure Application must be submitted to the Town of Sylvan Lake Public Works Department (403-887-2800) a min of 30 days prior to your requested road closure. A Town of Sylvan Lake Business License must be obtained from the Town of Sylvan Lake Business Licensing |nspector(403-887-1185 ext 282). A building permit must be obtained from the Town of Sylvan Lake for tents larger than 107sq ft, contact Planning & Development at 403-864-5557 (building permit applications must be submitted at least 15 days prior to the event date). An Alberta One Call must be completed on any grassed area to be staked, and staking into asphalt or concrete is not permitted. Ifyou do not complete an Albert One Call, staking is not permitted. All garbage is to be cleaned up and removed from the site immediately following the event. CARRIED Proposed Resolution Administration respectfully proposes the following motion:
THAT Council approves the Multi-Sport at the Lake event, from August 3 — 4, 2018, provided the following conditions are met:
Lakefront Park Parking Lot will not to be closed to traffic for set up until 8:00 PM on August 3, 2018. Any set up that does not require the closure of the lot can start earlier. Access to 50% of Lakefront Park Parking Lot must be open to the public no later than 12:00 PM. Traffic flaggers must be stationed at the entrance to the parking lot to direct traffic in/out of the lot once it has been opened. Lakeshore Drive (60 Street to 53 Street) must allow two-way traffic. Lakeshore Drive must be fully open to traffic no laterthan 12:00 PM on August 4, 2018. Event organizers must have traffic flagger’s at all major intersections/businesses along the route to allow traf?c in/out of businesses and residents.
Page 20 of 130 Report to Council Page 5 of 5 Subject: Multi-Sport at the Lake Special Event Application March 7, 2018
- A road closure/parking lot closure notification letter must be delivered to all of the businesses and residents adjacent to the closures to notify them of the closure, detour routes and how to access their property during the event. and further THAT the following approval requirements are met no later than June 22, 2018:
o An emergency response plan/safety plan must be provided to the Town and must include the first aid station location, amenities, number of certified first aiders on site at all times, how the first aiders willbe recognized, the first aid response protocol for the event and outline of water safety for the event. - Overnight security must be provided to secure equipment and event site. a A certificate of insurance in the amount no less than $2,000,000, with the Town of Sylvan Lake named as ‘additional insured’, must be provided to the Town. 0 A Special Event deposit of $1000.00 must be made no later than the above deadline. - AllAlberta Health Services (AHS) Food Permits have been acquired from AHS (403- 887-6788) and a copy submitted the Town of Sylvan Lake. - A Road Closure Application must be submitted to the Town of Sylvan Lake Public Works Department (403-887-2800) a min of 30 days prior to your requested road closure. - A Town of Sylvan Lake Business License must be obtained from the Town of Sylvan Lake Business Licensing Inspector (403-887-1185 ext 282). o A building permit must be obtained from the Town of Sylvan Lake for tents larger than 107sq ft, contact Planning & Development at 403-864-5557 (building permit applications must be submitted at least 15 days prior to the event date). - An Alberta One Call must be completed on any grassed area to be staked, and staking into asphalt or concrete is not permitted. If you do not complete an Albert One Call, staking is not permitted. - Allgarbage is to be cleaned up and removed from the site immediately following the event.
Attachments
1. Special Event Application rnawéllart Report Prepared by: Re Approved Michelle Houle Ron Lebsack Special Events Coordinator Director of Community Services
15 ii Report Approved for Council by: E. Betty Osmond Chief Administrative Officer
Page 21 of 130 SylvanLake Town or svLvAN um; Special E‘/ent Permit Application
instructions: Before completing this application, please read the following documents; Special Event Rules & Regulations and Special Events Policy. Submit to: Recreation & Culture Office, Nexsource Centre, 4823 49 Avenue, Sylvan Lake, by fax to 403-887-2258 or by email to [email protected]
APPLICANT INFORMATION Organization Name: Sylvan Lake Triathlon Club
Name of Event Organizws): Cathy Forner, C4ner Management PO Box 12076, Sylvan Lake, Mamng Address, AB Postal Code: T48 2K9
E-mail Address: Cathy@C4ner‘Ca
Daytime Phone: 4O3'318'9889 Fax: Ce“. 403-318-9889
Event Day On—SiteSupervisor: Cathy Fomer Ce”: 403~318~9889
EVENT INFORMATION Special Event Name: MU'?'SP0"tat the Lake
Special Event Date (3): Saturday Aug‘ 4th
Location (1" choice): Lakeshore Park
(2ndChoice): None really 5:00 3:00 Event Start Time: I am In pm Event Finish Time: :3 am /I pm Evening of Aug. 3rd 6 or 7:00 Sewp to begin on at B am /- pm Aug. 4th (might need to store fencing) 4200 Takedown to end by at D am ,-pm 300600 No. of Participants: No. of Spectators: 200+
DESCRIPTIONOF EVENT ' Please see the attached Description.
ifthe event is approved, can we advertise the event on our Community Events Calendar?
I YES 1:: NO
Page 22 of 130 SylvanLake TCWN or SYLVAN LAKE Special EVEN‘!Permit Application
WEATHER CONTINGENCYPLANS
El Proceed with full event :1 Cancel :1 Alternate location :3 Rain Out Date: We would adjust the events based on the M \.«J<"‘.'£i~h,QC EVENTACTIVITIES Allevent activities are subject to the approval of the Town of Sylvan Lake. Certain event activities may require a separate permit from the Town, Alberta Health Services and/or the Province of Alberta. if any question below is answered “YES”,you will need to contact the appropriate authorities. For information on Special Event permits, contact the Special Event Coordinator at 403-887-2199. Will your event include any of the following?
Alcoholic Beverages :3 YES I NO
IfYES, willthey be sold or served? caSOLD El SERVED IfYES, provide more information:
- Alcohol is only allowed on Town of SvlvanLake select property, when a Special Event Permit has been issued and the alcohol is being provided bv a company/orqanization that has appropriate licenses from the Province of Alberta. Contact the Alberta Gaminq & Liquor Commission at 1-800-272-8876 to apply for an AGLC License.
Food and Non-alcoholic Beverages I YES El NO
IfYES, willthey be sold or served? I SOLD El SERVED IfYES, provide more information: We willbe providingfood & drinks for the athletes, post race. We also hope to have foodtmKsl,&3e,t2; For the athletes & spectators. These details still need to be worked out in the coming rmnwe.
- IfYES, contact Alberta Health Services for a Special Event Permit 1-877-360-6366 (AHS application must be done at least 1 month priorto the event date).
Road / Street Closure I YES El NO if YES, name all roads/streets requested for closure and specify time frame involved in closures: See attached maps - We have an area of full closure & one area with limited(one lane ea-;ese. We would ensure that people could access the Sylvan Lake Golf Course & the Marina.
- ifYES. contact Public Works at 403-887-2800 (road closure application must be done at least 21 calendar days priorto the event date).
Page 23 of 130 SylvanLake TOWN OF SYLVAN LAKE Special Event Permit Application
Tents, Stagesand Other Festival-Type Structures I YES :3 NO IfYES, describe and give the quantity and size of each tent, stage and other structures: We will have a shelter for the finish line & eguipment, as well as a tent in the parkinglotg; 8. shelter, if required. Depending upon the business involved we would use the parkingiz £0? ex »‘rfcL<.\.i'i« Shay»-. o if YES, contact Planninq & Development at 403~864-5557. Event orqanizers are required to apply for a building permit if staqes, tents and other festival-tvpe structures of a larger size are installed or erected. a Call Alberta First Call at ’l~800—242—3447to arranqe utilitvlocation where spikinq or staking is reguested.
Bouncers, Portable Toilets, Dumpsters, Fences, Barricades, and other Structures if you are planning to erect, install, or use any of these structures, please describe sizes and quantities of individual structures: We will need to install fencingto separate the Transition area from the spectators area. ;§)rm€+ Map attached. We also mightneed to install porta-potties. Willdepend upon final site [mtg
Facilities Do you plan to use a Town of Sylvan Lake bookable facility (picnic shelter, meeting room, gymnasium, commercial kitchen, tournament house, baseball diamonds, soccer pitches, outdoor rink, ice surface, fine arts centre, etc)? I YES El NO IfYES, please specify which facilities: We be will using a portionof the building{OldWaterslideslfor the athletes & spectators?ak C\{€ilk :,Jtll remain open for the general public. I have check with Jen & she said Michelle would bog
- if YES, contact the Recreation & Culture Office at 403-887-2199 to complete the facility booking.
Sale of Goods or Services I YES :1 NO if YES, please specify what willbe sold: We might have a few local businesses selling supplies to the triathletes as needed.
- IfYES; contact the Licensing Inspector at 403-887-1185 ext. 282.
Will donations in any form he solicited/accepted? II YES :1 NO IfYES, please specify the means of solicitation: Our website willbe taking donations to Jumpstart & Kids Sports, so we can give back tgg sport in gL:«J\~.iCLr’\,
Parade I Procession U YES I NO - lf YES, contact Municipal Enforcement at 408-858-7280.
Page 24 of 130 SylvanLake mm OF mm. LAKE Special Event Permit Application
Fireworks and Pyrotechnic Displays I] YES I NC a if YES, contact Protective Services at 403864-5090.
Vehicles Are you requesting permission to operate vehicles on Town of Sylvan Lake parks or trails?
is YES I NO
IfYES, please specify No. of Vehicles: __ Type of Vehicles: (Car, Trucks, ATV &/or Gators)
Promotional Signs or Banners I YES El NO
(A—BoardSigns — Maximum Size 2’ X 3') if YES, please specify sign size, sign type and how many: We need to putsigns along the run & bike routes, so athlete know where to go §See mags)
Amplified Sound (must comply with the Noise Bylaw)
Do you plan to use any device to amplify sound’? i:i YES in NO
IfYES, please specify what type: Cl LIVE ill RECORDED
Electrical Access
Are you requesting access to electrical power? I YES :1 NO lf YES, please specify where and for what purpose: For the announcer, music that will be playing@ the finish line glive& recorded}& event ?+:m«m~,_.-
Security
Willyour event require security? I YES Cl NO lf YES, please specify what security measures have been planned (ie. overnight security, security provided by volunteers or by a contracted security company, etc.): We hope to set up on Sat. pm & then willhave security watch the area overnightto ensigfe no damaged or harmed. - Larger events willbe required to submit a separate detailed Security/Safety Plan.
First Aid / Emergency Response Please outline your plan for first aid services and emergency response/evacuation in case of an incident (ie. volunteers with first aid, 911, contracted first aid services, etc.): There willbe a complete First Aid, Emergency & bad weather plan developedbefore Mgjon 3‘w’i’£. The Race Director gCathylworked for Red Cross for 21 years & willensure there is a cg3v\ca.—e—ie; lo.L’\ <.:L€.ueltu;€<:§~- _ _ 9 ‘ _ _ - Larger events willbe required to submit a separate detailed Public Safety/Emergency Response Plan.
Page 25 of 130 SylvanLake Town or SVLVAN mks Special Event Permit AppliCatiOn
Parking
Does your event require the use of a Town parking lot? i YES D NO IfYES, name the parking lots:
The one by the old waterslide - beside Chateau Suites — please see attached draft maps
Are you requesting Special Considerations/Approvals? :1 YES El NO IfYES, please specify details:
2: Route Map ifyour event is a run, walk, parade or other activity in which participants willbe following a course, then you must attach a separate map of the proposed route. All proposed routes are subject to the Town of Sylvan Lake's approval and use of any roads must be approved by the Town. Ifyou require a road closure, the cost incurred for this service is the responsibility of the applicant. Additionally, the Town of Sylvan Lake is not responsible for any costs associated with the denial of a proposed route.
lZ.lSite Map You must attach a site map that indicates the precise location of all sources of amplified sound, tents and canopies, stages, inflatables, portable toilets, dumpsters, fences, barricades and other structures, proposed driving paths for all equipment and supply vehicles, location of alcohol, food and merchandise service. Allsite maps are subject to the approval of the Town of Sylvan Lake.
El Insurance Valid certificate of insurance, showing a minimum liability amount of $2,000,000.00 and will include the Town of Sylvan Lake as an additional insured for the date(s) of the event. Large or high risk events is. pyrotechnics, extreme sports, etc may be required to hold a $5,000,000.00 liabilityinsurance and willinclude the Town of Sylvan Lake as an additional insured.
SlGNATURE Each party shall indemnify and save harmless the other party to the Agreement, its officers, agents and employees from and against all claims, demands, actions, losses, expenses, costs or damages of every nature and kind which the parties may incur or suffer as a result of the other parties actions.
The personal information on this form is collected under the authority of Section 33(c) of the Freedom of Information and Protection of Privacy (FOIP) Act for the purpose of evaluating the proposed special event permit application and may be shared with vendors, concessionaires, performers, exhibitors, media and/or the general public to facilitate contact with the Applicant. if you have any questions about the collection, use and protection of this information, please contact the Special Event Coordinator at 403-887-2199.
Page 26 of 130 SylvanLake Town or sv|_v,5.N LAKE Special EVent Permit Application
1do solemnly swear (or affirm) that all answers given and statements made on this application are fulland true to the best of my knowledge and beliefs. I have read the terms and conditions outlined in this document and the Town of Sylvan Lake bylaws and agree to abide by them. Failure to comply withthe conditions herein could result in the permit being withdrawn, future applications being denied, and/or prosecution for breach of the Town of Sylvan Lake bylaws.
Name of Applicant (Please Print): Cam)’ Fomer
Signature: Date: January 14-2018
Town of Sylvan Lake Use Only Date Received: Sam’5, &o\% Category: ? A C! B D C o ANNUALEVENT
Town Approval
Per'mitvApproved:v:1 YES D NO Signing Authority for categoryA & B Events
X Directorof Community Services
Signing Authorityfor Category C Events
Town Designate
Page 27 of 130 Event Timing — Option 2
The events willrun the longest races first and the shorter ones later in the morning/early afternoon. The estimated timing for the events willbe as follows (Based on slowest person racing): Event Start Swim Bike Run Time Race Comments Time Finish Finish Finish Time Standard Triathlon 7:00am 8:15am 11:32am 1hr, 30 1:15pm Longest swim routes (individual &team) mins finished around Sprint Triathlon 7:80am 8:03am 10:03am 42 mins 10:45am 8:15am. The swim (individual & team) course in front of the Standard Aqua- 7:00am 8:15am 11:82am - 11:32am boat rental & bike Aquasplash willbe
Sprint Aqua«bike 7:15am 7:48am 9:40am - 9:45am removed by 8:30am, Sprint Duathlon 6:45am ~ 10:00am 45 mins 10:45am
Standard Duathlon 6:45am — 11:15pm 1hr, 80 12:45pm min. Age Group - Mixed Relay Athlete #1 7:15am 7:35am 7:55am 25 mins 8:10am This event will have Athlete #2 8:15am 8:27am 8:47am 25 mins 9:15am approximately 25 Athlete #8 9:17am 9:35am 9:55am 25 mins 10:32am Swimmers On The Athlete #4 10:35am 10:52am 11:12pm 25 mins 11:42pm FOUTGat any One Time, it we get 100 teams registering. Family Mixed Relay Adult #1 12:00pm 12:05pm 12:11pm 4 mins 12:20pm Child #1 12:20pm 12:25pm 12:36pm 4 mins 12:40pm Adult #2 12:40pm 12:45pm 12:5gJm 4 mins 1:00pm Child #2 1:00pm 1:05pm 1:16pm 4 mins 1:20pm
The last bike should be around 1:30pm, worst case scenario‘ The awards ceremony willbe on the south end of the parking lot as soon as the last kids event is finished. Clean—upwillbe being as soon as the last racer crosses the finish line.
Page 28 of 130 . . Ummo_o mo:m::m>_xm_ ; _» : sm.o_.£omqw., ::m.mmv=m_ . mcvcmq\_O"_:30 V m_2.,E.omQw ..umwm._o .:
Page 29 of 130 Page 30 of 130 Standard Swim Routejpeg Page 1 of 1
Measure distance Ciickon the map to add to your path
Totalaxeaz41,358.89 m’ (445,1e3.4a n=) Total distance: 1.50 km (4,927.11ft)
https://drive.goog1e.com/driVe/fo1de1's/1me__ydvgpF—WSu2nXJBOGPqSXgij oXsj 2/21/2018 Page 31 of 130 Sprint Swim Routejpeg Page 1 of 1
https://drive.goo g1e.com/dn've/fo1de1‘s/1me__ydvgpF-wSu2nXJB OGPqSXgijoXsj 2/21/2018 Page 32 of 130 Sprint & Standard Bike Routesjpeg Page 1 of 1
Musure dismnne cmmmnemapmaduwyaurpam
Tmal area:21.54 km’(9.43 ml’) ma) dlslamex25.55km(16,5BmD
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Page 34 of 130 Run Route (34% +<....:n:sU Page 35 of 130 Mixed Relay Swim Coursejpeg Page 1 of 1
hateau Smes
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5»
(‘ .\\ \ \\
ox . \ I \ '\ \\
* u - I n \ . o‘. - x
'. '4
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4 \ \ \~ . X \ " Measure distance » Ciickon the map to add to your path
Total area:72,161.97 m‘ 076,744.95ft‘) Tn_ta1distance: 7.96 km (4.95mi)
https://drive.goo gle.co1n/drive/fo1ders/1me_ydvgpF—wSu2nXJBOGPqSXgijoXsj 2/21/2018 Page 37 of 130 Mixed Relay Run Feb. 21 NEW.jpeg Page 1 of 1
Measure distance C?ckan memap In add anyaurpam
Totalwslance: LDDkm (£1,155.39fl)
https://drivagoogle.con1/drive/fo1ders/1me_ydvgpF—wSu2nXJBOGPqSXgijoXsj 2/21/2018
Page 38 of 130 Family Fun Bike - Feb. 21 NEW.jpeg Page 1 of 1
nov--.
2 3,»
Measure distance Clickonthe mapto addto yourpath Total area: 5319.05rn‘ ($3,712.09ft‘) Tutaldistance: 299.87 n1(983.84fl)
https://drive.google.com/drive/fo1de1's/1me_ydVgpF—wSu2nXJBOGPqSXgijoXsj 2/21/2018 Page 39 of 130
"”', Family Fun Run — Feb. 21 NEW.jpeg Page 1 of 1
https://drive.google.com/d1'ive/fo1ders/1me_jdvgpF—wSu2nXJBOGPqSXgijoXsj 2/21/2018 Page 40 of 130 Sylvan Lake REPORT TO COUNCIL MEETING OF MARCH 12, 2013 TOWN OF SVLVAN LAKE
FROM: Community Services DATE: January 22, 2018
Subject: Re-Allocation of Heart of Town Funds
Purpose The purpose of this report is to request approval from Council to reallocate the Heart of Town funding, originally allocated for a stage on the pier, to be used for the purchase of a mobile stage.
Background
With the dissolution of the Heart of Town Association (HOTA) in 2010, the HOTA made a resolution to give the Town of Sylvan Lake $100,000 to be used for the purpose of building a “band shell” either within the current Business Revitalization Zone, or on the contiguous lands such as the Sylvan Lake Provincial Park Pier. (see Attachment #1) The Heart of Town Association Resolution dated September 14, 2010 reads:
$1 00,000fromthe Heart ofTown Association (HOTA) remaining fundsbepaid to the Town ofSylvan Lake to be held in trust by the Town ofSylvan Lake, to be usedfor the purpose ofbuilding a “band shell” either within the current Business Revitalization Zone, or on the contiguous lands such as the Sylvan Lake Provincial Park pier. Iffundsso held in trust have not been expendedfor the stated purpose within TEN years, thefundsare to be used in any manner the Town ofSylvan Lake sees fit within the boundaries of the said BRZ or the general betterment ofthe area. Consideration ofa plaque commemorating the contribution ofthe BRZ members be apart oftheproject.
At the November 22, 2010 Regular Meeting of Council, Don Gummo, president ofthe Heart of Town Association was in attendance and presented Council with a cheque for $100,000. Town Council accepted the funds with the following resolution:
MOVED by Clr, McIntyre
THAT the $100,000.00 received fromthe Heart ofTown be held in trust to be usedfor the purpose of building a band shell either within the current Business Revitalization Zone or on contiguous lands such as the Sylvan Lake Provincial Park Pier. CARRIED
Discussion
Since 2011 members of the HOTA have inquired about the status of developing a band shell as per the requirement ofthe funds.
In 2013, Ms. Osmond received a written legal opinion from Brownlee LLP regarding the reallocation of the HOTA funds for purposes other than those originally designated. (see Attachment #2) Brownlee LLP does identify that the Town is exposed to risk of legal
Page 41 of 130 Report to Council Page 2 of 3 Subject: Reallocation of HOTA Funding February 12, 2018
proceedings being brought challenging the Towns decision to reallocate the funds prior to the expiration of the ten—year limitation.
In 2017 Council adopted the Sylvan Lake Cultural Master Plan, which looked at the need and feasibility of a band shell in the downtown and made the recommendation for a portable amphitheater and equipment (event stage) to extend venues and performances throughout the community. This will provide a similar function to a band shell but will be more versatile. The portable stage willbe primarily used in different locations within the former Business Revitalization Zone area.
With the adoption of the Cultural Master Plan and the identification of a portable event stage some of the former HOTA members that remain in the community discussed the consideration of the original $100,000 to be used towards the portable event stage instead of the original “band shell”. Former members of the HOTA met to discuss the redirection of the funds towards a portable event stage, with 7 of 8 members agreeing to and signing a statement to redirect the funds to be used towards purchasing a portable ‘band shell (amphitheater) with sound and lighting. (see Attachment #3)
With the endorsement from 7 out of 8 former members of the HOTA to reallocate the funds towards the purchase of a portable band shell (amphitheater), administration feels confident that a motion of Council to reallocate the funds would not be successfully challenged in court.
Options 1) Council may reallocate the Heart of Town Association funds, in the amount of $100,000, for the purchase of a portable band shell (amphitheater).
2) Council may not reallocate the Heart of Town Association funds, in the amount of $100,000, for the purchase of a portable band shell (amphitheater). This decision may postpone the purchase of a portable band shell (amphitheater) until 2021 when the HOTA funds have exceeded the ten-year limitation.
Resource Impacts
There are no financial impacts to the Towns finances as the HOTA $100,000 is being held in trust in a dedicated fund.
There would be an impact to the funds available for the purchase of a portable band shell (amphitheater) as identified in the 2018 budget. The Town funds allocated in the 2018 budget for the purchase of the stage, signage I decaling on the stage trailer, garage build for winter storage, and any accessories is $300,000, with the estimated project cost of approximately $350,000. The purchase may need to be delayed until 2021 when the HOTA funds are made available or the project scope may need to be a reduced with a smaller, less expensive portable band shell (amphitheater) than initiallyanticipated.
Alignment with Council’s Strategic Direction
The reallocation of the Heart of Town Association funding for the purchase of a portable band shell (amphitheater) aligns directly with Counci|’s strategic direction for the enhancement of a vibrant lakeside community with cultural and recreation activities that serve our growing population and support a high quality of life.
Page 42 of 130 Report to Council Page 3 of 3 Subject: Reallocation of HOTA Funding February 12, 2018 Communication Strategy I
If approved by Council, the reallocation of Heart of Town Association funds will be communicated on the Town website, and the HOTA contribution to the portable band shell (amphitheater) willbe recognized as a major contributor to the project through recognition on the Town website and through recognition on the portable band shell (amphitheater).
Recommendation Administration respectfully recommends that Council reallocate the Heart of Town Association funds, in the amount of $100,000, for the purchase of a portable band shell (amphitheater).
Proposed Resolution Administration respectfully proposes the following motion:
THAT Council reallocate the Heart of Town Association funds, in the amount of $100,000, for the purchase of a portable band shell (amphitheater).
Attachments
1. Letter re: Redirection of the Heart of Town Association (HOTA) Funds 2. Written Legal Opinion from Brownlee LLP 3. Informal Motion by Former Heart of Town Association Members
R Prepared b . Report Approved for Council Ron Lebsack E. Betty Osmond Community Services Director Chief Administrative Officer
Page 43 of 130 /t‘}’-rLa.ol'wrw/0”)‘49’l
Betty Osmond Chief AdministrativeOfficer Town of Sylvan Lake
5012 — 48"‘Ave Sylvan Lake, Alberta T48 1G6
Dear Betty:
RE: Redirection of the Heart of Town Association (HOTA) Funds
We are writing as Sylvan Lake citizens interested in the development of culture in our community. Towards this end we facilitated a meeting November 7, 2017 of some of the former HOTA members that are still in the community to discuss the HOTA funds in trust with the Town of Sylvan Lake. Members in attendance represented most of the largest contributorsto the supplementary business tax that funded HOTA. As you are aware, at the dissolution of HOTA, $100,000 was forwardedto the Town to be placed in trust for the buildingof a "bandshell”in the previously designated Business RevitalizationZone.
The discussion was focused on the redirection of the funds to a portable band shell/amphitheatre that would have the flexibilityto be used in various places in the downtown area as well as other parts of the community. Those in attendance as well as others contacted were in favour of the proposal and have signed a statement of agreement to that effect.
Attached are: 0 Notes fromthe November 7, 2017 meeting of some of the HOTA members - Background information for the November 7”‘meeting - Proposed statement of agreement - Revised statement of agreement withsignatures
Members in attendance at the November 7”‘meeting were very positive about the potential benefits to the downtown and the broader community, particularly if the funds were leveraged to access additional funding sources.
Based on the signature on the statement of agreement, we are requesting a) That this information be provided to Council for consideration as part of their 2018 budget deliberations, and b) That Council pass a resolution to release the $100,000 funds for the purpose of a portable bandshell (amphitheatre), and c) That these funds be used to leverage other sources of funding
Thank you for your consideration. Both of us are interested in being a part of the process in moving this project forward and advancing the cultural opportunities in Sylvan Lake.
Sincerely
oileen Fisher Chris st
Page 44 of 130 Sylvan Lake Heart of Town Association (Former Members) November 7, 2017 Noon 4 Penley Close, Sylvan Lake MEETINGNOTES
Attendees: Colleen Fisher (Meeting Chair), Al Fisher, Val Langevin, MattToonders, Steve Johnson, Don Gummo and Town representatives Betty Osmond and Ron Lebsack. Meeting Purpose: To discuss with Heart of Town Association (HOTA) some members stillin the area the redirection of the $100,000, in trust with the Town of Sylvan Lake, designated for the building of a “band shell” in the previously designated Business RevitalizationZone, or on the contiguous lands such as the Sylvan Lake Provincial Park pier. 1. Welcome and Introductions Colleen welcomed everyone and thanked them for attending.
2. Background (see Attachment #1) Colleen provided an overview of the original resolution made by the HOTA on September 14, 2010, the subsequent resolution of the Sylvan Lake Town council on November 22, 2010 which placed $100,000 in a trust fund.
3. Where we are now (2017 Culture Master Plan) The Town of Sylvan Lake Culture Master Plan included extensive community consultation with community organizations, town staff, focus groups, individual interviewsas well a community survey. Some of the discussion included the use of the funds currently in trust withthe Town and what might be options for the funds.
Contained in the 2017 Culture Master Plan approved by Town Council on June 12, 2017 an action item (Action 4.2) included the acquisition of a portable amphitheatre and equipment to extend venues for performances throughout he community.
4. What the Redirection of HOTA money might include (portable bandshell) The HOTA members in attendance were asked ifthey were in favour of the redirection of the previously designated funds for a “band shell” for a portable amphitheatre (band shell) that could be used in various locations in the downtown (i.e. Centennial Park, the pier, Lakeshore Park, blocked off streets) as well as other locations in the community such as the Nexsource Centre, street events.
Members were shown a product available through Stage Line and there were discussions regarding the various options and additional modules available.
Page 45 of 130 5. Discussion of Redirection of Money The group felt that the proposal met the original intent of the HOTA resolution and were in favour of the idea to redirect the funds. Other comments from the group included:
0 it was important that the needs of the various community organizations that could potentially use the portable bandshell be considered in the purchase - Technical expertise be sought out to assist in determining the specifications for the portable bandshell that would best meet the community's needs - Various funding sources be leveraged to ensure the community gets a product that willserve a number of needs (i.e. grant funding, Town of Sylvan Lake, County of Red Deer, sponsorship, donations by service groups etc.) o The cost of rental of the portable bandshell be affordable for localcommunity organizations o Recognition of the Heart of Town in some way be displayed on the portable bandshell A statement of agreement (See Attachment #2) was discussed. Revisions were made. (See Attachment #3). Members in attendance signed the revised agreement to redirect the Heart of Town funding in trust for the purpose of purchasing a "portable” bandshell (amphitheatre) with sound and lighting.
6. Moving Forward: AI Fisher agreed to contact former HOTA members that were not able to attend to add their signatures to the statement of agreement.
Colleen Fisher and Chris Lust willput together a report to Town staff to provide a recommendation to Town Council for the release of the funds and recommendations regarding a committee to work with town staff to move the project fonNard and establish policy for the use and rentals of the portable bandshell.
Ron Lebsack indicated that a culture coordinator position was being recommended to Town Council in the 2018 budget presentations and if approved this position would be responsible for making the necessary contacts withthe community groups and potential sponsors. Town staff would also assist with applications for grant funding. A community organization would need to be approached to submit the application on behalf of the community.
Page 46 of 130 Meeting of Former Sylvan Lake Heart of Town Association (HOTA) Members November 7, 2017
Background
Heart of Town Association Resolution: Sept 14, 2010
$100,000 from the Heart of Town Association(HOTA) remaining funds be paid to the Town of Sylvan Lake to be held in trust by the Town of Sylvan Lake, to be used for the purpose of building a “band shell” either within the current BusinessRevitalization Zone, or on the contiguous lands such as the Sylvan Lake Provincial Park pier. If funds so held in trust have not been expendedfor the stated purpose within TEN years, the funds are to be used in any manner the Town of Sylvan Lake sees ?t within the boundariesof the said BRZ for the general betterment of the area. Considerationof a plaque commemoratingthe contribution of the BRZ members be a part of the project.
Town of Sylvan Lake Council Resolution: November 22, 2010 Town of Sylvan Lake Regular Council meeting:
That the $100,000 received from the Heart of Town be held in trust to be used for the purpose of building a band shell either within the fonner BRZ or on the contiguous lands such as the Sylvan Lake Provincial Park pier.
Where WeAre Now
Sylvan Lake Culture Master Plan: Approved by Sylvan Lake Town Council, June 12, 2017 3.3.4 Strategic Direction 4: Strengthen Services, Programs and Facilities
Action #42: Acquire a portable amphitheatre and equipment (eg. lighting and sound) to extend venues for performancesthroughout the community.
Page 47 of 130 /‘i’i"LOLCi\Mann #3?-
Suite2200,CommercePlace l0l55 - 102Street Edmonton, AB CanadaT514G8 Telephone: (780)497-4800 Telecopier: (780)424-3254 B R o yv_ I: L E E ‘Barr-ittar: dr -Solicitors
Refer to: M. S. Solowan Direct Line: 7804974893 Email: [email protected] Your FileNo.: Our File No.: 71727.0145/DKY
February 22, 2013
Town of Sylvan Lake 4926- 50th Avenue Sylvan Lake, AB T4S 1A1
Attention: Betty Osmond, Chief Administrative Officer
Dear Madam:
Re: Reallocation of Heart of Town Association Funds
Further to our recent correspondence,we con?rm your request for a legal opinionwith respect to the authority of the Town of Sylvan Lake (the ''Municipality’')to utilize funds received from the Heart of Town Associationfor purposes other than those originally designated.
We have now had an opportunity to review the relevant information, legislation and case law and are pleased to providethe following opinion.
BACKGROUND
The informationupon which our opinionis based is set out below. If the factual summary below is incorrect or incomplete in any way please advise us immediately, as this may affect our analysis and conclusions:
0 On September14, 2010, the Heart of Town Association(the “Association”), a downtown business association, passed a resolution to pay $100,000.00 of the Association's remaining funds to the Municipality for the purpose of building a "band shell“ either within the current Business RevitalizationZone ("BRZ") or on contiguous lands such as the Sylvan Lake Provincial Park pier. The resolution of the Association also stipulated that if the funds to be held in trust by the Municipalitywere not expended for the stated purpose within 10 years, the ?mds were to be used in any manner the Municipality saw ?t within the boundariesof the BRZ for the general betterment of the area.
(20/02/2013 ,C0438402.DOO,l) Page 48 of 130 0 At the November 22, 2010 Council meeting, Don Gummo, the President of the Association, presented Council with a cheque for $100,000.00. Council passed a resolutionthat:
"the $100, 000/00 receivedfromthe Heart ofTown be held in trust to be usedfor the purpose of building a band shell either within the formerBusiness Revitalization Zone or on contiguous lands such as the Sylva Lake Provincial Park Pier.”
0 It is our understanding that the Association's intention with the donation was to ensure that an attraction was constructedwithin the downtown that would stimulate economic development and tourism for downtownbusinesses.
0 The Heart of Town Associationdissolvedsometime in 2011.
0 It is our understanding that despite initialpublicinterest in the band shell, there have been challenges due to the Association‘sdonation and other funding being insufficient to build something practical. In addition, the only suitable location for the band shell is in the Provincial Park; however, the parks people are reluctant to put it in the preferred location. Although it may be possible to build the band shell,it is our understandingthat presently, Council has little interestin the structure.
0 Further, we understand that recently local interest has been generated by the prospect of replacinga light house which was taken down in the fall of 2012.
0 At this time,Councilis considering reallocating the Association’sfunds to the lighthouse replacement project despite the speci?c conditions placed on the funds when the Association donatedthem to the Municipality.
The Municipality is requesting our legal opinion respecting Council’s authority to reallocate these funds to other municipal purposes.
EXECUTIVE SUMMARY
It is our opinion that when the funds were donatedby the Associationto be held in trust by the Municipality for a specified pgpose, it likely created an express charitable purpose trust which will be recognized at law. As such, the Municipalityis obliged to obtain a Court Orderpursuant to Section 42 of the TrusteeAct to vary the terms of the trust before the fimds can be used for a different purpose. Absent a Court Order, legal proceedings could be brought to prevent the Municipalityfrom using the ?mds for a purpose other than the one designated in the gift. Given that the Associationis defunct the risk of a party opposing the Municipality’s efforts to reallocate the ?uids may be low; however, there is always the possibility that the Association could be revived, even for the express purpose of enforcing the terms of the trust.
Alternatively, the Municipality could wait the designated 10 years before utilizing the funds for a purpose within the BRZ to the general betterment of the area. Although a time period for the trust condition was not expressly imposed by the resolutionof Council, it is our opinionthat the Associationclearly intendedthat the trust conditionwould lapse after 10 years.
{Z0/02/2013 ,C0438402.DOC;l} 2
Page 49 of 130 DISCUSSION
1. Nature of the Trust
Although there are no express provisions under the Municipal Government Act addressing this particular issue, the common law and statutory principles in relation to trust relationships must be considered. When applying these principlesto the facts above,it is our opinion that when the funds were donated by the Associationto be held in trust by the Municipality for a speci?ed purpose, it likely created an express charitable purpose trust which will be recognized at law.
If the donation in this case created a charitable trust which legally binds the Municipality, it must be pursuant to the common law. To be valid at common law, a trust must complywith the three certaintiesrule: (1) intention; (2) subject matter; and (3) object.
For the reasons set out below, it is our opinion that a valid trust recognized at common law was created when the Associationdonatedthe ?mds to the Municipalityfor the speci?ed purpose of building a band shell:
1. Intention - the intention of the Municipality and the Association appears to be quite clear in both the resolution of the Association, as well as the resolution of Council:to provide the funds to the Municipality for the purpose of building a band shell within the BRZ or the Provincial Park;
2. Subject Matter - the subject matter of the trust is the $100,000.00 donated to the Municipality. The funds are clearly de?ned and described in the resolutions which also expressly make the donation of the funds subject to the trust that they be used for a specified purpose; and
3. Object - a common law trust with the object of carrying out a purpose must be for a recognizedcharitable purpose. When determining if a purpose is charitable, Courts have recognized certain classi?cations as charitable, including trusts for the relief of poverty, trusts for the advancement of education, trusts for the advancement of religion, or tru_sts for other pu_rgosesbene?cial to the communig not falling under any previous head. As the Associationdonated the funds on the express conditionthat the funds be used to build a band shell, assumingly for public use, it is arguable that the Association ?rnds were donated to the Municipality for a purpose bene?cial to the community.
2. Options to Reallocate the Funds
i. Applyfora Court Order to Vary the Terms ofthe Trust
As the donationof the funds by the Associationlikely createda trust at common law, provisions of the Trustee Ac: apply. Specifically,pursuant to Section 42 of the Trustee Act, no trust can be varied withoutthe approvalof the Court, and only then with the consent of all other persons who are bene?cially interested in the trust, or consent by the Court acting on behalf of those parties:
(20/02/2013 ,C0438402.DOC;l) 3
Page 50 of 130 Variation of trusts 42(1) In this section, “bene?ciary”, “beneficiaries”, “person” or “persons” includes charitable pugposesand charitableinstitutions.
(2) Subjectto any trust tenns reservinga power to any person or persons to revoke or in any way vary the trust or trusts, a trust arising before or after the commencement of this section, whatever the nature of the property involved and whether arising by will, deed or other disposition,shall not be varied or terminated before the expiration of the period of its natural duration as determinedby the terms of the trust, except with the approvalof the Court of Queen’sBench.
(3) Without limitingthe generality of subsection (2), the prohibitioncontainedin subsection(2) appliesto
(b) any variation or termination of the trust or trusts
(4) The approval of the Court under subsection(2) of a proposedarrangement shallbe by means of an order approving
(a) the variation or revocationof the whole or any part of the trust or trusts,
(5) In approving any proposed arrangement, the Court may consent to the arrangement on behalf of
(a) any person who has, directly or indirectly, an interest, whether vested or contingent, under the trust and who by reason of minority or other incapacity is incapable of consenting,
(7) The Court shall not approve an arrangement unless it is satis?ed that the carrying out of it appears to be for the benefit of each person on behalf of whom the Court may consent under subsection (5), and that in all the circumstances at the time of the application to the Court the arrangement appears otherwiseto be of a justifiable character. [emphasisadded]
Therefore, if the Municipalitywishes to utilize the funds for a purpose other than the purpose originally designated,it is our opinion that the prudent course of action for the Municipalitywill be to seek a Court Order authorizing the reallocation. Absent a Court Order, the Municipality is exposed to risk of an application being brought to invalidate or prevent any reallocationof the funds. In this regard we note that although the Associationis defunct, it may be revived at any time even for the express purpose of enforcing the terms of the trust.
ii. Waitjbr the Designated 10year Period
Although Council's resolution does not state how long the trust condition imposed by the Associationwas to apply to the funds, it is our opinionthat an argument could be made that it was the intention of both parties that the trust condition would only be imposed for a 10 year period.
(20/02/20l3 ,C0438402.DOC;l} 4
Page 51 of 130 As noted above, on September 14, 2012, the Associationpasseda resolutionwhich statedthat ”if the?mdsso held in trust have not been expendedforthe state purpose withinten years, thefimds are to be used in a manner the Town ofSylvanLake sees fit within the boundaries ofthe BRZ?7r the general betterment of the area." Despite this time period not being cited in Council's resolution, it is our opinionthat the Associationintended for the trust conditionto only apply for a 10 year period; upon the expiration of that 10 years, the Municipality will have the authority to use the ?mds in any way as long as it is to the generalbettermentof the BRZ.
Therefore, should the Municipality decide not to seek a Court Order to reallocate the ?mds at this time, the Municipality may hold the funds until November 2020, at which time Councilof the day can detenninehow the funds shouldbe used.
CONCLUSION
In summary, the Municipalityis currently holding the $100,000 in trust for a specificpurpose (the band shell). If the Municipality wishes to reallocate these funds in the near tenn then the most prudent course of action would be to seek a Court Order authorizing the reallocationof these trust funds. Absent a Court Order the Municipality is exposed to risk of legal proceedings being brought challengingthe Municipality’sdecision to reallocatethe funds. If, for example, the Municipality committed the funds to another construction project and a legal challenge was brought after construction contracts had been signed, the Municipalitycould be faced with an un?mded liability for the new project, in addition to the expense of the legal proceedings with respect to the reallocation of the trust funds.
If, however, the Municipality does not require the use of these trust funds at this time, the Municipalitycould simply invest these funds and wait until the 10 limitationexpires on the trust condition (i.e. November2020).
In any event, we recommend that the Municipality consider beginning a dialogue with any former membersof the Associationthat are still in the community to gauge their interest in and support for a potential reallocationof these funds. Should the Municipality decide to proceed with a Court applicationto authorizethe reallocationit would be of assistanceto know whether the application may be opposed or not.
If and when the funds are to be reallocatedto a different municipal purpose, Councilshouldpass a resolutionto that effect.
We trust that foregoing is of assistanceto you. Should you have any questionsor concerns with respect to our advice, please do not hesitateto contact the writer directly.
Yours truly,
BROWNLEE LLP Per:
V
MICHAEL s.soLowAN_""' MSP/nd (20/02/2013 ,C0438402,DOC;l) 5
Page 52 of 130 Attachment #3
Redirected Use of Heart of Town Association (HOTA) Money as determined by Former Members of HOTA.
I AGREE that as a former member of the Heart of Town Association(HOTA) that the $100,000 from I-IOTA,that is held in trust by the Town of Sylvan Lake as noted in the September 14, 2010 resolution, be redirected for the purpose of purchasing a “portable” band shell (amphitheatre) with sound and lighting. Said funds can be used to leverage other grants and/or funding. The “portable” bandshell will lend ?exibility in programming and is for use in locations within the former BRZ and throughout other parts of the community. Rentals to other communitieswill also be considered. The Town of Sylvan Lake will be the owner and manager of this portable bandshell. Print Name Signa e Date 907/ GDLJ)/)4/’)7() ‘ — J 7///'7
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Page 53 of 130 Page 54 of 130 Page 55 of 130 Page 56 of 130 Page 57 of 130 Page 58 of 130 Page 59 of 130 Page 60 of 130 Page 61 of 130 Page 62 of 130 Page 63 of 130 Page 64 of 130 Page 65 of 130 Page 66 of 130 Page 67 of 130 Page 68 of 130 Page 69 of 130 Page 70 of 130 Page 71 of 130 Page 72 of 130 Page 73 of 130 Page 74 of 130 Page 75 of 130 Page 76 of 130 Page 77 of 130 Page 78 of 130 Page 79 of 130 Page 80 of 130 Page 81 of 130 Page 82 of 130 Page 83 of 130 Page 84 of 130 Page 85 of 130 Page 86 of 130 SylvanLake REPORT TO COUNCIL MEETING OF: March 12"‘,2018 TOWN OF SVLVAN lAKE
FROM: Darren Moore, Director of Finance DATE: March 6'“,2018
Subject: 2018 Operating and Capital Projects Budget Update
Purpose For Council to approve the updated 2018 Operating and Capital project listings, including carryover projects from 2017, as part ofthe 2018 Budget.
Background
When the annual budget is prepared in the fall, typically only new projects are identified and proposed for the upcoming year. Projects often take more than one year to complete and when one fiscal year is over and all the current year costs are finalized, the remaining budgeted amounts for the ongoing projects are carried forward to the following year. The original approved funding sources are carried forward to fund the projects. in addition, often projects are completed under budget. When this occurs, unused grant funds may be reallocated to different projects.
Discussion
Included is a list of projects both operating and capital carried forward from 2017 and the updated listing of both operating and capital projects to be included in the 2018 Budget.
Administration is requesting approval from Council for the projects carried forward and the sources of funding.
Options 1. For Council to approve the updated 2018 Operating and Capital projects listing with updated funding allocations and projects which have been carried forward. 2. For Council to direct administration to make changes to the provided project listings before approving.
Resource Impacts
The resource impacts are outlined in the revised project listings.
Alignment with Council’s Strategic Direction
Guiding Principle — TRANSPARENT — Municipal decision—making process and communications will be transparent and understandable.
Page 87 of 130 Report to Council Page 2 of 2 Subject: Projects Update Date:
Communication StrategyIPublic Engagement Plan
Projects to be carried forward have been submitted by each department. Upon Council’s approval, all departments will be provided updated listings of both operating and capital projects. The Town’s website will be updated as well.
Recommendation For Council to approve the updated project listings, both operating and capital for 2018, including projects which have carried fon/vard from prior years and those with updated funding sources.
Proposed Resolution Administration respectfully proposes the following motion:
That Council approve updated operating and capital project listings as part of the 2018 Budget as presented.
Attachments:
1. 2017 Operating Project Carryforvvards 2. 2018 Operating Project Listing Update 3. 2017 Capital Project Carryforvvards 4. 2018 Capital Project Listing Update
/I/' / Report Prepar d by: Report Approved for Council by: Darren Moore, Director of Finance Betty Osmond, Chief Administrative Officer
Page 88 of 130 Town of Sylvan Lake 2017 Operating Project Carryovers
Project # Description Budget Operating Grant Reserve
Community Services Division: OPl230 EC Mapping 5,550 5,550 OP1610 New SportsFields - Preliminary Work 20,000 20,000 4-72-05-760 OPl611 Tree Removal & Rep] Program 2,500 2,500 4-72-05-710 OP1638 Paid Parking Signage 7,500 7,500 4-72-05-760 OP1707 Community Spirit Grant 16,000 16,000 4-97-00-710
51,550 5,550 46,000
Planning & Development Division: OP1622 Sylvan Lake Mgmt Committee 18,203 18,203 4-12-01-290
18,203 — 18,203
Public Works - Non Utility Division: OP1624 Lagoon Li? Station Roof 14,000 14,000 4-41-00-760 OP1640 Lakeshore Drainage Improvements 30,000 30,000 4~32«00—770 0Pl717 Storm Li? Station Roof 25,000 25,000 4—72—13-71 0 OP17l8 Community Centre Renovations 15,000 15,000 4-72-13-710 0P1728 Fleet Rebrand 14,500 14,500 4-32-00-770
98,500 — 98,500
Public Works - Utility Division: OP1527 Asset Mgmt Software 75,000 75,000 4-41-00-760 0P1727 RCMP Li? Station Upgrade 20,000 20,000 4-41-00-760
95,000 - 95,000
Total Organization 263,253 5,550 257,703
Page 89 of 130 Town of Sylvan Lake Operating Projects 2018-2020
Description 2018 Budget 2019 Budget 2020 Budget
Administration: Admin & Communication:
OP1801 CAO Recruitment 50,000 — —
OP1802 Communication Survey 30,000 - —
Municipal Census - — 40,000
80,000 - 40,000
Economic Development:
OP1503 Business Recruitment & Expansion 10,000 - -
OPl703 WCD Revitalization — DMMO 25,000 25,000 50,000
OP1803 HR Management Program 5,000 - - OP1804 Investment Attraction Strategy 50,000 25,000 25,000 OP1805 SWARP Feasibility Study 205,000 30,000 30,000
Tourism Economic Impact Assessment - 42,500 - 295,000 122,500 105,000
Page 90 of 130 Town of Sylvan Lake Operating Projects 2018-2020
Description 2018 Budget 2019 Budget 2020 Budget
Community Services: Family and Community Support Services: OP1230 EC Mapping 5,550 OP1608 Taxi Program 30,000 30,000 30,000 35,550 30,000 30,000
Parks: OP1702 National Tree Day 3,000 3,000 3,000 OP16l 0 Pogadl Park Design 20,000 OP161 1 Tree Removal & Replacement Prgm 17,500 15,000 15,000 OP1638 Paid Parking Signage 7,500 OP1806 Urban Forest Mgmt Plan Initiative 10,000 10,000 10,000
OP1807 Mapping Markers for Cemetery 7,000 — -
OP1808 Lakeshore Shrub and Tree Replacement 20,000 - -
OPl809 Lakefront Park Dumpster 6,000 — —
OP1810 Centennial Day Scene Plaque 4,200 — ~
OP181 1 Lakeshore Dr Lights — 53St to Marina Bay 10,000 - -
Marina Bay Dock Replacement - 12,000 -
Lakefront Park Rip Rap - 6,000 —
Firdale Bridge Replacement - ~ 8,000 105,200 46,000 36,000
Recreation & Culture:
OP] 812 NexSource 1 Year Anniversary 5,000 ~ -
OP1813 Track Scrubber 27,000 — —
OP1814 Curling Rink Curtain 40,000 — -
OP1815 MGB Art 10,000 — -
OP1816 Tourism Marketing Strategy 22,000 — - OP1707 Community Spirit Grant 73,000 57,000 57,000
Tourism Publications - 12,000 -
Festival & Event Strategy Implementation - 25,000 25,000
Tourism Publications — 6,000 - 177,000 100,000 82,000
Page 91 of 130 Town of Sylvan Lake Operating Projects 2018-2020
Description 2018 Budget 2019 Budget 2020 Budget
Finance: Finance:
Citizen Web Portal - 25,000 -
- 25,000 -
Information Technology:
OP1817 GIS Server 15,000 — -
GIS Aerial - - 25,000
15,000 — 25,000
Planning and Develogment:
OPl8l8 Traffic Impact Assessment 25,000 — -
OP18l9 IDP Summer Villages 30,000 30,000 -
OP1622 Sylvan Lake Management Committee 23,203 — -
78,203 30,000 —
Public Works: Building Maintenance: OPl624 Lagoon Lift Station Roof 14,000
OPl 820 BM Shop Shingle Replacement 15,000 - —
OP] 821 Replace Bay Doors at MOB 12,000 — ~
OP1822 Renovate Reception Area at MOB 20,000 - -
OPl 823 Replace Youth Centre Deck 40,000 — - OP] 824 Electrical Safety Inspections 20,000 20,000 20,000
Fire Alarm Door Closers at MOB ‘ 10,000 - 121,000 30,000 20,000
Page 92 of 130 Town of Sylvan Lake Operating Projects 2018-2020
Description 2018 Budget 2019 Budget 2020 Budget
Transportation: OP1640 Lakeshore Drainage Improvements 30,000 OP1717 Storm Lift Station Roof 25,000 OP1718 Community Centre Renovations 15,000 OP1728 Fleet Rebrand 14,500
OPI 825 Storm Water Master Plan 150,000 - —
OP 1826 Storm Pond Maintenance 50,000 - -
School Zone Crosswalks - - 25,000
284,500 - 25,000
Sewer: OPl727 RCMP Lift Station Upgrade 20,000 OP1827 Electrical Safety Inspections 45,000 15,000 10,000
CP1622 Lagoon BioSolid Removal 952,000 — -
0P1 828 In?ltration & Inflow Evaluation 40,000 20,000 — OP1829 Lock Out Tag Out Equipment 5,000 5,000 5,000
OP1737 Lagoon Release 2,500,000 2,500,000 — 3,562,000 2,540,000 15,000
Solid Waste:
OPl738 Solid Waste Bylaw Review 7,000 - -
Waste Transfer Station Expansion - Design - - 150,000
7,000 - 150,000
Water: OP] 527 Asset Mgmt Software 75,000 0P1 830 Water Meter Replacement Prgm 90,000 90,000 90,000 OP1831 Water Valve Replacement Prgm 30,000 30,000 30,000 OP1832 SCADA Upgrades 150,000 20,000 20,000 OP1833 Unidirectional Flushing Program 30,000 25,000 10,000 OP1834 Electrical Safety Inspections 45,000 15,000 10,000
Infrastructure Study - 90,000 -
Water & Sewer Master Plan — 150,000 - 420,000 420,000 160,000
TOTAL 5,180,453 3,343,500 688,000
Page 93 of 130 Town of Sylvan Lake 2017 Capital Project Carryovers
Project # Description Budget Grant Operating Other Reserve
Community Services Division: CP1522 Spray Park 710,000 500,000 210,000 4~72~01~760 CP1710 Paid Parking 70,000 70,000 4-72-05-760
780,000 - - 500,000 280,000
Public Works - Non Utility Division: CPl40l 5051- Lakeshoreto 48 Ave 1,303,000 651,500 651,500 Offsite CPM23 Golf Course Creek Rehab 137,000 30,000 107,000 Offsite/Roads CP1603 50Ave, 33St to 50St 419,000 209,500 209,500 Reserve CP1605 48Ave — 46St to 50St 1,421,500 1,136,500 285,000 Roads CP1729 Traffic Signals - 46/47 49,600 24,800 24,800 Offsite
CP1730 Traffic Signals ~ 50/48 56,300 28,150 28,150 Offsite CP1703 50A Street Modernization 800,000 400,000 400,000 Offsite CP1728 Street Rehab Program 400,000 400,000 CP1737 Way?nding Signage 10,500 10,500 Roads CP1850 Final Costs 75,000 75,000 Roads
4,671,900 2,850,450 - 30,000 1,791,450
Public Works — Utility Division: CPIS14 New Well 345,700 345,700 Oifsite & UT CP1622 Storage Cell Biosolid 392,000 392,000 UT CP1723 Recycle Cans 330,000 330,000 Solid Waste
CP1725 Sanitary Main ~ Ryders/Herder 47,800 47,800 Offsile CP17Z7 Sanitary Repl Program 125,000 125,000 UT CP1733 Water Repl Program DI an AC 125,000 125,000 UT
1,365,500 - - ~ 1,365,500
Total Organization 6,817,400 2,850,450 — 530,000 3,436,950
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EWAO _ 1 S .un.~.9mn::,n ..Eo.E hwucak :>...Etm&mn whumaomu ._ Page 97 of 130 AHS Recommendations on Cannabis Regulations for Alberta Municipalities Prepared on behalf of AHS by: Dr. Gerry Predy, Senior Medical Officer of Health/Senior Medical Director – Population, Public and Indigenous Health The following includes information and recommendations that will help municipalities make cannabis policy decisions that promote and protect the health of its citizens. Alberta Health Services (AHS) supports an evidence-informed public health approach (Chief Medical Officers of Health of Canada, 2016) that considers health and social outcomes in the development of municipal cannabis policies and bylaws. Lessons learned from tobacco and alcohol have also been used to inform these positions. SUMMARY OF RECOMMENDATIONS Overall Where evidence is incomplete or inconclusive, AHS is advising that a precautionary approach be taken to minimize unintended consequences. This approach is consistent with the recommendations of Federal Taskforce on the Legalization and Regulation of Cannabis (Government of Canada, 2016). Business Regulation & Retail Limit the number of cannabis stores, and implement density and distance controls to prevent stores from clustering, while also keeping buffer zones around well-defined areas where children and youth frequent. Consider requirements for cannabis education and community engagement as part of the business licensing approval process. Limit hours of operation to limit availability late at night and early morning hours. Restrict signage and advertising to minimize visibility to youth. Consumption Ban consumption in areas frequented by children. Align the cannabis smoking regulations with the Tobacco and Smoking Reduction Act and/or with your municipal regulations, whichever is more stringent. Ban smoking, vaping and water pipes in public indoor consumption venues. Home growing Design a process to ensure households and properties are capable of safely supporting home growing. Multi-Unit Housing: Health Canada (2017) has recommended a ban on smoking in multi-unit housing. AHS recognizes that there are potential health risks associated with second-hand smoke within multi-unit housing environments and therefore recommends municipalities consider bylaws that ban smoking in multi-unit housing. Research and Evaluation Ensure mechanisms to share data across sectors and levels of government are established, and appropriate indicators are chosen to monitor the impacts of policy implementation on communities. AHS Recommendations – Municipal Cannabis Regulations February 20, 2018 1 Page 98 of 130 DETAILED RECOMMENDATIONS The following sections provide evidence and additional details for each of the above recommendation areas. Overall Overall, AHS encourages municipalities to proceed with caution for two reasons. First, there is little reliable and conclusive evidence to support what safe cannabis use looks like for individuals and communities. Second, it’s easier to prevent future harms, by removing regulations in the future once more knowledge exists, than it is to later add regulation. (Canadian Centre for Substance Abuse, 2015; Chief Medical Officers of Health of Canada, 2016). Evidence shows commercialization of alcohol and tobacco has resulted in substantial population level morbidity and mortality as well as community level harms. This is of particular importance because adding cannabis use to a community adds multifactorial relationships to already existing social issues, as we know co-use or simultaneous use of cannabis, alcohol and/or tobacco, in some kind of combination is common (Barrett et al. 2006; Canadian Centre for Substance Abuse, 2007; Subbaraman et al. 2015). For example, simultaneous use of alcohol and cannabis has been found to approximately double the odds of impaired driving, social consequences, and harms to self (Subbaraman et al. 2015). According to AHS treatment data, of those using AHS Addiction Services, more than half used cannabis, and of those who use cannabis, 90% have used alcohol and 80% have used tobacco (Alberta Health Services, 2017). Further evidence indicates that legalization of cannabis may have negative impacts related to resource utilization, law enforcement and impaired driving cases, and self- reported cannabis-related risk factors and other substance use (Health Technology Assessment Unit, 2017). Business Regulations & Retail Sales Location and Number of Stores Alberta Health Services recommends municipalities strengthen zoning regulations by using a combination of population and geographic based formulas to restrict the number and location of cannabis outlet licenses. In particular AHS recommends that municipalities: Limit the number of business licenses issued in the first phases of implementation. Implement a 300-500m minimum distance restriction between cannabis retail outlets Implement a 300m distance between cannabis stores and schools, daycares and community centers. Implement a 100m minimum distance from tobacco and liquor retailers, in addition to a square kilometer density restriction, adjusted for population, at the onset of legalization. Note: additional analysis may be needed to ensure that unintended consequences do not negatively impact existing communities (e.g., clustering, social and health harms, vulnerable populations). Between 1993 (just before privatization) and 2016, there was a 600% increase in the number of liquor stores in Alberta (208 stores in 1993, 1,435 stores in 2016). Privatization has also resulted in drastic product proliferation, with an increase from 2,200 products in 1993 to 23,072 products in 2016 (AGLC, 2016). Without more restrictive cannabis regulations, business owners will demand and industry will deliver a greater variety of cannabis products, likely resulting in an expansion of consumption in communities across Alberta. U.S. researchers predict a doubling of consumption rates over time as a result of legalization, which means an estimated 40 billion more hours of intoxication in the US (Caulkins, 2017). A privatized system without initial restrictive regulation will likely follow similar trends in Alberta, resulting in significant health and social impacts on communities. AHS Recommendations – Municipal Cannabis Regulations February 20, 2018 2 Page 99 of 130 Density limits reduce neighbourhood impacts and youth access (Canadian Centre for Substance Abuse, 2015; Freisthler & Gruenewald, 2014). Research on alcohol and tobacco use highlights the need for stronger controls on density and minimum distances (Ammerman et al., 2015; Chen, Gruewald & Remer, 2009; Livingston, 2011; Popova et al., 2009; Rowland et al., 2016;) For example, the physical availability of medicinal marijuana dispensaries impact current use and increase frequent use (Morrison et al., 2014). Similarly with liquor stores, higher densities are associated with high-risk consumption behaviours–especially among youth, facilitating access and possession by adolescents, as well as increased rates of violence and crime (Ammerman et al., 2015). In addition, U.S. researchers have found that medical cannabis outlets are spatially associated with market potential which points to a form of “environmental injustices in which socially disadvantaged are disproportionately exposed to problems.” Therefore, jurisdictions should ensure that communities with fewer resources (e.g., low income, unincorporated areas) are not burdened with large numbers of stores and prevent clustering among liquor, tobacco and cannabis stores (Morrison et al., 2014). Other US research shows that zoning laws for location are an effective way to prevent overpopulation of cannabis stores in undesirable areas (Thomas & Freisthler, 2016). Summary tables of some US state and city buffer zones can be found in Nementh and Ross (2014). It is clear that locating cannabis stores away from schools, daycares and community centers is essential to protecting children from the normalization of Cannabis use (Rethinking Access to Marijuana, 2017). Therefore, municipalities should ensure that all provincially recognized types of licensed and approved childcare options are included in their regulations. For example, daycare facilities, account for 39.9% of licensed childcare spaces in the province. Pre-schools, out-of-school programs, family day-homes, innovative child care, and group family child care programs account for the remaining 60% of licensed child care in the province.2 Through business licensing and zoning, municipalities have the opportunity to protect all childcare spaces by including these locations in local buffer zones. Many preschools and childcare facilities are already located in strip malls or community associations or churches adjacent to liquor outlets (bars or liquor stores). Cannabis stores should not be allowed to be located within a buffer zone of any type of childcare facility or school. AHS also suggests that municipalities include other places that children and youth frequent as part of minimum distance bylaws such as parks, churches, and recreation facilities (Canadian Centre for Substance Abuse, 2015; Rethinking Access to Marijuana, 2017). Business/Development License Application Processes AHS suggests that a cannabis education component and community engagement plan be added to the application processes for retail marijuana business licenses. As cannabis legalization is complex, there are many new legal implications, and potential health and community impacts. Potential business owners should demonstrate a base knowledge of cannabis safe use and health harms, as well as the new rules. It is also important to foster a healthy relationship between cannabis retailers and the community with the common goal of healthy community integration. The City of Denver has implemented a community engagement requirement where applicants must list all registered neighborhood organizations whose boundaries encompass the store location and outline their outreach plans. Applicants must also indicate how they plan to create positive impacts in the neighbourhood and implement policies/procedures to address concerns by residents and other businesses (City of Denver, 2017). Municipalities are encouraged to require applicants to outline proper storage and disposal of chemicals, as well as proper disposal of waste products. In addition, applicants should outline how they will be managing odor control to prevent negative impacts on neighbours. Hours of Operation AHS recommends restricting hours of operation as a means to reduce harms to communities (Rethinking Access to Marijuana, 2017). In regards to alcohol-related harm, international evidence on availability indicates that AHS Recommendations – Municipal Cannabis Regulations February 20, 2018 3 Page 100 of 130 longer hours of sale significantly increase the amount of alcohol consumed and the rates of alcohol related harms (Griesbrecht et al., 2013). The Centre for Addiction and Mental Health suggests restricting alcohol sales to 9 business hours per day, with limited availability late at night and in the early hours of the morning (D’Amico, Miles & Tucker, 2015). Most regulations in the US legalized states limit hours of operation to 10pm or midnight (California, 2017; Oregon, 2017; State of Colorado, 2017; Washington State Liquor and Cannabis Board, 2017). AHS recommends limiting the number of and late night/early morning hours of operation for cannabis stores (Griesbrecht et al., 2013; Rethinking Access to Marijuana, 2017). Advertising and Signage AHS recommends that municipalities include policy/bylaw considerations to limit advertising to dampen favorable social norms toward cannabis use (D’Amico, Miles & Tucker, 2015). Further, while it is important to implement the principles of Crime Prevention through Environmental Design (i.e., the physical space should be well lit, tidy, include proper parking etc.), the physical appearance should not encourage or engage patrons. A similar policy has been implemented in Denver, Colorado. This approach is supported by a large body of evidence related to alcohol and tobacco. (Joseph, et al., 2015; Hackbarth et al., 2001; Lavack & Toth, 2006; Malone, 2012). Consumption AHS recommends that municipalities align their regulations with the Tobacco and Smoking Reduction Act. In addition, municipalities may also want to consider enacting bylaws that consider banning tobacco-like substances such as shisha. AHS recommends that municipalities implement regulations banning consumption in public places, as well as for public intoxication (see Alberta Liquor and Gaming Act). The rationale for this is two-fold: (i) cannabis is an intoxicating substance and should therefore be treated similarly to alcohol, and (ii) harms related to second and third-hand smoke, especially for children and youth. Second-hand cannabis smoke is more mutagenic and cytotoxic than tobacco smoke, and therefore second-hand inhalation of cannabis should be considered a health risk (Cone et al., 2011; Health Technology Assessment Unit, 2017; Maertens, White, Williams & Yauk, 2013). Special attention should be directed at banning consumption in areas frequented by children, including: all types of parks (provincial, municipal, athletic parks, baseball, urban, trails/pathways, etc.), playgrounds, school grounds, community centers, sports fields, queues, skateboard parks, amphitheaters, picnic areas and crowded outdoor events where children are present (i.e., all ages music festivals, CFL football games, rodeos, parades, Canada Day celebrations, outdoor festivals, outdoor amusement parks (private), golf courses, zoos, transit and school bus stops, ski hills, outdoor skating rinks or on any municipal owned lands) (Rethinking Access to Marijuana, 2017). Public consumption bans should also be enacted for hospitals (all points of health care, urgent care clinics, clinics, etc.), picnic areas (alcohol limits for outdoor consumption). Currently, consumption of tobacco and tobacco-like products is not permitted on any AHS property. Venues for consumption Until adequate evidence-based rationale can be provided, AHS does not support having specific venues for indoor consumption (smoking, vaping, water pipes) as this would expose people to second-hand smoke, promote renormalization of smoking, reverse some of the progress made with public smoking bans, and present occupational health issues (i.e., second and third hand smoke exposures, and inadvertent intoxication of staff and patrons). AHS Recommendations – Municipal Cannabis Regulations February 20, 2018 4 Page 101 of 130 Home Growing AHS recommends households interested in personally cultivating cannabis go through a municipal approval process and that owners have access to reference educational materials related but not limited to: mitigating child safety, security, water use, electrical hazards, humidity, and odor concerns. These materials will help ensure the property is capable of safely supporting home growing and help reduce the negative impacts to surrounding properties (Rethinking Access to Marijuana, 2017). While allowing citizens to grow cannabis plants at home may provide more options for access, there are risks to public health and safety. Further, as Bill 26 currently reads, as it pertains to personal cultivation, municipalities can expect an increase in nuisance complaints. Cannabis is also known to be a water and energy intensive crop, as such; this impacts municipalities in a number of ways (Bauer et al., 2015; Cone et al., 2011; Health Technology Assessment Unit, 2017; Mills, 2012). For example, personal cultivation brings risks related to air quality, ventilation, mold, odors, pests, chemical disposal, indoor herbicide/pesticide use, increased electrical use and fire risk, and accidental consumption. Further, all of these risks are amplified when children are present in the home and/or multi-unit dwelling. In Colorado, it is estimated that one-third of the total cannabis supply comes from personal cultivation as permitted to medical cannabis users (Canadian Centre on Substance Abuse, 2015). As such, municipalities alongside AHS should anticipate requiring additional resources as a system cost to be able to adequately respond to public health and community nuisance complaints. Furthermore there may be additional municipal human resource needs, as well as an increase in hazards, as it relates to indoor personal cultivation, impacting departments like waste services, fire, police and bylaw services. Finally, additional building codes and safety codes may be required in order to effectively manage and address hazards pertaining to heating, ventilation and air cooling systems, as well as building electrical. Multi-Unit Housing Existing tools for managing the issue of cannabis consumption and personal cultivation in multi-unit housing will likely not be sufficient to manage this issue. It will be important to recognize the negative health effects of second and third-hand smoke and risks related to personal cultivation when considering municipal regulations for multi-unit housing.1 Other changes that are needed to address both indoor consumption and personal cultivation in multi-unit housing include: additional building codes and safety codes to effectively manage and address hazards pertaining to heating, ventilation and air cooling systems, as well as building electrical, appropriate language in bylaws as they pertain to alcohol and/or public intoxication. Health Canada (2017) has recommended a ban on smoking in multi-unit housing. AHS recognizes that there are potential health risks associated with second-hand smoke within multi-unit housing environments and therefore recommends municipalities consider bylaws that ban smoking in multi-unit housing. Finally, as mentioned above, AHS Environmental Public Health is not currently in a position to effectively respond to the anticipated number of nuisance complaints received if smoking cannabis is allowed in multi-unit housing, both in terms of staffing, as well as in terms of enforcement. AHS encourages municipalities to plan for additional human resources if pre-emptive measures are not considered. AHS Recommendations – Municipal Cannabis Regulations February 20, 2018 5 Page 102 of 130 Additional Considerations Education and Awareness Evidence-informed public education and consistent messaging will be critical for promoting and protecting health of citizens. Many areas of education and awareness will be needed including: new/amended bylaws and regulations, home growing rules, and health impacts. As messages are developed it is important that municipalities, along with other stakeholders provide balanced, factual and unsensational messages about cannabis use and its impacts on communities (Canadian Centre on Substance Abuse, 2015). Public education alone is only effective at creating awareness in a population. Comprehensive, multi-layered strategies that include social normative education, harm reduction, fact based information and targets multiple environments and populations should be used (Chief Medical Officers of Health of Canada, 2016). As municipalities move through this process it is important to note that public education should not be used as a substitute for effective policy development with strong regulations to protect communities from harms. Capacity to Administer and Enforce Regulatory frameworks are only successful if there is the capacity to implement them. Other jurisdictions have reported significant human resource needs to administer new regulations. For example, the City of Denver added over 37 FTEs across sectors including administration, health-related issues, public safety, and inspections (Canadian Centre on Substance Abuse, 2015). Research and Evaluation Moving forward, Alberta Health Services would like to strengthen their partnerships with municipalities to set up data sharing mechanisms between sectors. A key lesson learned from some US jurisdictions is to ensure mechanisms to share data across sectors are established (i.e., public health, transportation, public safety, seed- to-sale tracking, finance, law enforcement) (Freedman, 2017). This has been shown to help identify problematic trends sooner and more efficiently. Further, AHS encourages municipalities to advocate for provincial legislation to support data sharing and system integration. Lessons learned from Washington State and Colorado indicate that baseline data was difficult to come by. Therefore, it is recommended that all levels of government and school boards review data collected and wherever possible separate variables that relate to cannabis use from other aggregate level data.2 Further, monitoring impacts will be important to determine if policy goals are being met and to identify unintended consequences more quickly. AHS Recommendations – Municipal Cannabis Regulations February 20, 2018 6 Page 103 of 130 Notes 1 (a) Health Canada has recommended a ban on smoking in multi-unit housing. (https://www.canada.ca/en/health- canada/programs/future-tobacco-control/future-tobacco-control.html). (b) Real scenario: Consider a mom with 2 young children in an apartment complex. A neighbour is (legally) smoking pot in their suite. It is coming into her suite and believes it is negatively affecting her and her 2 small children. She is on a limited budget and does not have the resources to move. The landlord tells her that the neighbour is doing nothing wrong and police advise her there is nothing illegal about it. She has read the public health information and knows about the potential harms of cannabis. She then calls the municipality. Municipalities will need to have mechanisms in place to handle the potential increase in cannabis-related calls and mitigation strategies to address the complaints. 2 Many preschools and childcare facilities are already located in strip malls adjacent to liquor outlets (bars or liquor stores). Cannabis stores should not be allowed to be located within a shopping complex that has any type of childcare facility. Childcare programs in Alberta as of June 2017 Type # of % of # of programs/locations % of % of regulated spaces programs locations spaces Day care 47,155 39.9% 842 18.8% 33% Day home 11,773 10.0% 67 agencies with est. 1,962 locations 3% 43.8% (Based on 6 children per home) Pre-school 17,699 15% 686 27% 15.3% Out of School 40,817 34.6% 958 37% 21.4% Innovative childcare 604 0.5% 22 1% 0.5% program Group family 40 0.03% 5 0% 0.1% childcare program Total 118,088 4,475 Government of Alberta, Ministry of Children’s Services, Early Childhood Development Branch. (2017). Q1 Early Childhood Development Fact Sheet, June 2017. Retrieved October 16, 2017. AHS Recommendations – Municipal Cannabis Regulations February 20, 2018 7 Page 104 of 130 References Alberta Health Services. (2017). Provincial Addiction & Mental Health treatment data. Retrieved Dec 2017. Alberta Gaming and Liquor Commission. (2016). Quick Facts: Liquor retailing in Alberta – Before and after privatization. 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Hours and days of sale and density of alcohol outlets: Impacts on alcohol consumption and damage: A systematic review. Alcohol & Alcoholism, 44(5), 500-516. Rethinking Access to Marijuana (2017). RAM Policy Manual: Marijuana Regulation and policies for cities. http://www.lacountyram.org/uploads/1/0/4/0/10409636/policymenu_ram_jan2017_final2.pdf Rowland, B., Evans-Whipp, T. E., Hemphill, S., Leung, R., Livingston, M., & Toumbourou, J. W. (2016). The density of alcohol outlets and adolescent alcohol consumption: An Australian longitudinal analysis. Health & Place, 37, 43-49. State of Colorado. (2017). Retail marijuana rules. Retrieved from https://www.colorado.gov/pacific/sites /default/files/Complete%20Retail%20Marijuana%20Rules%20as%20of%20April%2014%202017%20with %20DOR%20Disclaimer_1.pdf Subbaraman, M. and Kerr, W. (2015). Simultaneous versus concurrent use of alcohol and cannabis in the national alcohol survey. Alcoholism: Clinical and Experimental Research, 39(5), 872–879. Thomas, C. and Freisthler, B. (2016). Examining the locations of medical marijuana dispensaries in Los Angeles. Drug Alcohol Review, 35(3), 334-337. Washington State Liquor and Cannabis Board. (2017). Frequently asked questions about marijuana rules. Retrieved from https://lcb.wa.gov/mj2015/faqs-rules AHS Recommendations – Municipal Cannabis Regulations February 20, 2018 9 Page 106 of 130 PUBLIC HEALTH PERSPECTIVES ON CANNABIS LEGALIZATION IN ALBERTA Written Submission to: Alberta Cannabis Secretariat Submitted on behalf of AHS by: Dr. Gerry Predy, Senior Medical Officer of Health/Senior Medical Director–Population, Public and Indigenous Health Date: July 31, 2017 PUBLIC HEALTH APPROACH Alberta Health Services (AHS) supports an evidence-based public health approach to the development and implementation of legislation for the legalization and regulation of cannabis in Alberta. This means promoting and protecting the health of Albertans, and considering the impact on the health of our most vulnerable populations. A public health approach strives to maximize benefits and minimize harms of substances, promote the health of all individuals of a population, decrease inequities, and ensure harms from interventions and legislation are not disproportionate to harms from the substances themselves. 1 The outcome of a public health approach (see Figure 1) shows how health/social harms and supply/demand are related. Harms related to substances are at a maximum when governance and control are at the extremes. Lower harms occur when a public health approach is used. Figure 1. “The Paradox of Prohibition” Marks (1990) 1 Public Health Perspectives on Cannabis Legalization in Alberta 1 Page 107 of 130 Legalizing cannabis without considering the key elements of a public health approach is likely to result in greater social and health harms. Key considerations when developing policy from a public health lens includes: Minimizing harm o Consider the risks of cannabis use including the risks of harms to youth, risks associated with patterns of consumption (e.g., frequent use, co-use with alcohol and tobacco, harmful routes of consumption, consumption of concentrated products, increases in proportion of population consuming), and risks to vulnerable populations (e.g., youth, people with mental health problems, pregnant women, socio-economically disadvantaged populations). Protecting the health and safety of Albertans o Carefully consider evidence related to the public consumption of cannabis, workplace safety, and the scientific and legal issues associated with impaired driving. Preventing the likelihood of use and problematic use o Ensure early and on-going public education and awareness that seeks to delay use by young people, and prevent normalization. Assessing population health outcomes o Include baseline understandings of current situation; potential impact of policies and programming; disease, injury and disability surveillance (effects on society). Providing services o To assist those who are most at risk of developing or have developed substance use issues, expand access to treatment and prevention programs. o Consider the ongoing public health costs and ensure that public health programs are adequately resourced to address the risks. Addressing the determinants of health and health equity o Consider issues of social justice, racism, human rights, spiritual and cultural practices, as well as populations vulnerable to higher risk of cannabis-related harms. o Complete a health equity impact assessment to ensure unintended consequences of legalization are minimized. It is also critical to begin conservatively and establish more restrictive regulations as it is very difficult to tighten regulations once in place. As there is little research on the impact of legalization on health and social outcomes, proceeding cautiously with implementation will help ensure that the promotion and protection of the health and safety of Albertan remains the priority. As recommended by the Chief Medical Officers of Health of Canada, 1 the overarching goal to this legislation should be to improve and protect health—maximizing benefits, minimizing harms, promoting health, and reducing inequities for individuals, communities and society. This goal needs to be applied at every stage of the policy development process. HARMS OF USE While there is evidence that there is less impact on public health than alcohol and tobacco, cannabis still has significant health risks which include increased risk of some cancers, mental health issues, and Public Health Perspectives on Cannabis Legalization in Alberta 2 Page 108 of 130 functional changes (e.g., memory loss) as well as social effects such as impaired driving. 2,3,4 These health risks are more prevalent with frequent (daily or near-daily) and early age use. Recent research has reported significant increases in marijuana-related hospitalizations, emergency department visits, and calls to the regional poison center following legalization of marijuana in Colorado. 5 Many reports also identify cannabis use being associated with an increased risk of motor vehicle collisions. 6, 7, 8 In addition, there are disproportionate impacts among vulnerable populations that need careful consideration. Lower-risk guidelines for cannabis use should be adopted as outlined by Fischer et al. (2011)9 focusing on populations that are more vulnerable to poor health outcomes such as youth, those with lower literacy and education, as well as gender specific populations. These lower risk guidelines 10 have been endorsed by the Centre for Addiction and Mental Health, Canadian Public Health Association, Canadian Medical Association, Canadian Society of Addiction Medicine, Council of Chief Medical Officers of Health, and Canadian Centre on Substance Use and Addiction. Research and evidence related to cannabis-impaired driving, brain development, dependence, mental health, chronic diseases (respiratory and cardiovascular), co-disease, co-occurring other drug use, passive exposure to smoke, among other issues, should also be considered in the development of cannabis legislation and regulation. Some specific evidence includes: Brain development – evidence suggests using cannabis in early adolescence can cause adverse effects to the developing brain and are at greater risk for long term cognitive impairments. 11,12,13 While more research is needed in this area, there are reports that early, regular use is associated with higher risk of dependency, higher risk of health harms, and low levels of educational attainment. 14 ,15 ,16 ,17 Dependence – The risk of dependency is a concern. It is reported that the global burden of cannabis dependence was 13.1 million people in 2010 (0.20%), and that dependence is greater among males and more common in high-income areas (compared to low-income areas).18 In addition, researchers In the U.S. indicate that the prevalence of lifetime dependence is approximately 9% among people that had used cannabis at least once. 19 Chronic Disease – Consumption of combusted cannabis is associated with respiratory disease such as a chronic cough. Other significant concerns that require further research include chronic obstructive pulmonary disease, asthma and lung cancer. Cannabis consumption, both inhaled and ingested affects the circulatory system, and there is some evidence associating cannabis with heart attacks and strokes.20 Mental health – Research suggests that cannabis users (mostly frequent and high potency use) are at greater risk of developing mental health problems such as psychosis, mania, suicide, depression, psychosis or schizophrenia. 21, 22 For example, it is reported that there is a 40-50% higher risk of psychosis for people with a pre-existing vulnerability than non-users. 23 Passive exposure – Second-hand cannabis smoke is more mutagenic and cytotoxic than tobacco smoke, and therefore second-hand inhalation of cannabis should be considered a health risk. 24, 25, 26 Driving -- Substantial evidence shows a link between cannabis use and increased risk of motor vehicle collisions. 27,28 More research is needed to understand the association between THC levels and impairment, thus any limits set should be re-evaluated as evidence becomes available. In Public Health Perspectives on Cannabis Legalization in Alberta 3 Page 109 of 130 addition, concerns about the reliability of current roadside testing technology has been expressed by many organizations and researchers. As such, investment for research related to impairment testing technology should be included in the implementation plan. A public education campaign about the risk of driving after consuming or smoking any cannabis or while impaired will be critical throughout the implementation of this legislation. This will be particularly important for youth, as the Canadian Paediatric Society reports that cannabis-impaired driving is more common than alcohol-impaired driving and youth are less likely to recognize driving after consuming cannabis as a risk.29 HEALTH PROTECTION AND PREVENTION Age of use. Researchers and public health organizations are in agreement—there is no safe age for using cannabis. Delaying use is one of the best ways to reduce the risk of harm to the developing brain. Scientifically-based minimum age recommendations are generally early-to-mid-20’s but also recognize that a public health approach includes consideration for balancing many variables related to enforcement, the illicit market and public acceptance. Some public health organizations recommend the minimum age be set at 21 and others recommend bringing alcohol, tobacco and cannabis in alignment. Experience with tobacco has shown that there is a higher impact on initiation by persons under 15 and age 15-17 when setting the minimum age of purchase and possession at 21 versus 19 (Institute of Medicine in US). With the U.S. states who have legalized cannabis, all have chosen age 21 for cannabis minimum age and three states and over 230 cities/counties have implemented age 21 for tobacco. Cannabis legalization represents an opportunity for Alberta to consider raising the tobacco and alcohol minimum age. Packaging/labelling. Plain, standardized and child-proof packaging is recommended to decrease the appeal to young people and avoid marketing tactics that make cannabis use attractive. Labelling should include health warnings and clearly defined single serving/dose information. Marketing and promotion. Evidence has shown that advertising has a significant impact on youth health risk behaviours, 30 therefore promotion of cannabis use should be banned. Restrictions for marketing and promotion should follow the Alberta Tobacco and Smoking Reduction Act, with further consideration added such as movies, video games, online market, social marketing and other media accessible to and popular with youth. It is also important to note that language to describe cannabis can have a marketing affect. Therefore, as noted by the Chief Medical Officers of Health of Canada, the term “recreational” should not be used as this infers that cannabis use is fun. A more appropriate term is “non-medical.” Distribution and retail. A government controlled system of distribution and retail would be most effective to ensure that public health goals (not profit) are the primary consideration for policy development. Taxation and other price controls should be appropriate to limit consumption and off- set the illegal market. Tax revenues should be directed to support services impacted by legalizations including health, public safety, addictions and mental health services, prevention, and public Public Health Perspectives on Cannabis Legalization in Alberta 4 Page 110 of 130 education. Co-location with alcohol or tobacco is not recommended and retail outlets should be non-promoting. Limits to density and location of retail stores is essential, including proximity to schools, community centres, residential neighbourhoods, youth facilities and childcare centres. While online and home delivery may be suitable for medical cannabis, there are many regulatory challenges and risks to public health for non-medical cannabis. Finally, training and education programs should be developed to ensure well-trained and knowledgeable staff. AHS is a key partner to help lead the development of this training. Public consumption. The research regarding negative harms due to passive exposure of smoke is clear. 31,32,33 Passive exposure to cannabis smoke can result in a positive test for cannabis and sometimes causes intoxication. Therefore, public smoking and vaping should not be permitted. 34 It is recommended that regulations similar to the Tobacco and Smoking Reduction Act, which includes a ban on water pipe smoking in establishments and e-cigarette use in public areas. This also suggests banning cannabis lounges/cafes as these facilities would expose people to second-hand smoke, promote renormalizing smoking, present occupational health issues, and reverse some of the progress made with public smoking bans. Additional considerations to protect public health include exploring policy options to address smoke-free multi-unit housing. Public education. Evidence-informed public education is critical to promoting and protecting the health and wellbeing of Albertans. The potential, particularly for youth, to hear “mixed messages” about cannabis use requires the development, implementation and evaluation of a more nuanced set of health promotion and harm prevention messages and interventions to support people in their decision-making around cannabis use.35 Alberta Health Services can play a major role in public education, applying its significant experience in developing and implementing education and awareness campaigns. It will be critical to work with partner organizations and audiences particularly youth and those who are current users of cannabis to implement evidence-informed health promotion messaging that includes (but not limited to): delay of use, effects of use/co-use, long-term impact, reliable information sources, harm reduction, edible versus smoking effects, pregnancy and effects on fetus, medical and non-medical cannabis differences, workplace safety, impaired driving, culturally appropriate messaging, health impacts and youth-focused messaging. Addiction and treatment services. Strengthening treatment services for people with substance use issues and mental health disorders will be necessary as these treatment systems are already under resourced which in turn have significant health and social consequences. For example, the Alberta Mental Health Review in 2015 reported that almost half of Albertans said that at least one of their needs was not met when they attempted to get assistance for addiction and mental health issues. 36 It is anticipated that there will be an increase in demand to address problematic cannabis use and for that reason investments in evidence-based interventions will be needed. 37,38 It will also be necessary for those who use cannabis for medical purposes to have access to accurate, reliable information such as indicators, adverse effects, methods of use and risk reduction. Public Health Perspectives on Cannabis Legalization in Alberta 5 Page 111 of 130 ASSESSMENT, SURVEILLANCE AND RESEARCH Currently, reliable cannabis-related research and evidence is limited. Therefore, dedicated funding and resources will be needed to ensure proper monitoring and surveillance, and improve the body of research and evidence related to cannabis use and the impact of legalization.39 While there have been several other jurisdictions who have recently implemented legislation to legalize cannabis, many have faced significant challenges in implementing effective evaluation programs. Lessons learned from these jurisdictions will be critical to determining baseline measures and selecting indicators for ongoing surveillance.40 A consistent approach, working across all provinces and territories, is central to measuring impact and providing comparable data. 41,42 In Canada, there have already been some efforts to establish this coordinated approach including Health Canada’s Annual Cannabis Use survey and Canadian Institutes for Health Research’s (CIHR) catalysts grants. Not only is this national view important, but a provincial collaborative approach is needed. This would require a coordinating body to ensure municipal, provincial and federal research and evaluation efforts are well-coordinated. OTHER RECOMMENDED REPORTS/POSITIONS It is highly recommended that the Alberta government considers the information and recommendations from the following: Chief Medical Officers of Health of Canada & Urban Public Health Network (2016) http://uphn.ca/wp-content/uploads/2016/10/Chief-MOH-UPHN-Cannabis-Perspectives-Final- Sept-26-2016.pdf Toronto Medical Officer of Health (2017) http://www.toronto.ca/legdocs/mmis/2017/hl/bgrd/backgroundfile-104495.pdf Canadian Public Health Association (2016) https://www.cpha.ca/sites/default/files/assets/policy/cannabis_submission_e.pdf Centre for Addiction and Mental Health (2014) https://www.camh.ca/en/hospital/about_camh/influencing_public_policy/documents/camhcan nabispolicyframework.pdf Canadian Centre for Substance Use and Addiction o http://www.ccsa.ca/Resource%20Library/CCSA-Non-Therapeutic-Marijuana-Policy- Brief-2014-en.pdf o http://www.ccsa.ca/Resource%20Library/CCSA-Cannabis-Regulation-Lessons-Learned- Report-2015-en.pdf o http://www.ccsa.ca/Resource%20Library/CCSA-National-Research-Agenda-Non- Medical-Cannabis-Use-Summary-2017-en.pdf Ontario Public Health Association http://www.opha.on.ca/getmedia/6b05a6bc-bac2-4c92-af18-62b91a003b1b/The-Public-Health- Implications-of-the-Legalization-of-Recreational-Cannabis.pdf.aspx?ext=.pdf Canadian Paediatric Society http://www.cps.ca/en/documents/position/cannabis-children-and-youth Public Health Perspectives on Cannabis Legalization in Alberta 6 Page 112 of 130 REFERENCES 1 Chief Medical Officers of Health of Canada & Urban Public Health Network. (2016). Public health perspectives on cannabis policy and regulation. Available from http://uphn.ca/wp- content/uploads/2016/10/Chief-MOH-UPHN-Cannabis-Perspectives-Final-Sept-26-2016.pdf 2 Lachenmeier, D. & Rehm, J. (2015). Comparative risk assessment of alcohol, tobacco, cannabis and other illicit drugs using the margin of exposure approach. Scientific Reports, 5, 8126. 3 Centre for Addiction and Mental Health. (2014). Cannabis Policy Framework. Toronto, ON. 4 The Health Technology Assessment Unit, University of Calgary. (2017). Cannabis Evidence Series: An Evidence Synthesis. Available from http://www.health.alberta.ca/documents/AHTDP- Cannabis-Evidence-Series-2017.pdf 5 Wang, G., Hall, K., Vigil, D., Banerji, S., Monte, A. and VanDyke, M. (2017). Marijuana and acute health care contacts in Colorado. Preventive Medicine. http://dx.doi.org/10.1016/j.ypmed. 2017.03.022 6 Canadian Medical Association. (2016). CMA submission: Legalization, refulation and restriction of access to marijuana. Available from https://www.cma.ca/Assets/assets- library/document/en/advocacy/submissions/2016-aug-29-cma-submission-legalization-and- regulation-of-marijuana-e.pdf 7 The Health Technology Assessment Unit, University of Calgary. (2017). Cannabis Evidence Series: An Evidence Synthesis. Available from http://www.health.alberta.ca/documents/AHTDP- Cannabis-Evidence-Series-2017.pdf 8 National Academies of Sciences, Engineering, and Medicine. (2017). The Health Effects of Cannabis and Cannabinoids: The Current State of Evidence and Recommendations for Research. Washington, DC: The National Academies Press. Available from https://www.nap.edu/ catalog/24625/the-health-effects-of-cannabis-and-cannabinoids-the-current-state 9 Fischer, B., Jeffries, V., Hall, W., Room, R., Goldner, E., Rehm, J. (2011). Lower risk cannabis use guidelines: A narrative review of evidence and recommendations. Canadian Journal of Public Health, 102, 324-327. 10 Centre for Addictions and Mental Health. (2017). Canada’s lower-risk cannabis use guidelines. Available from http://www.camh.ca/en/research/news_and_publications/reports_ and_books/Documents/LRCUG.KT.PublicBrochure.15June2017.pdf 11 Grant, C., and Belanger, R. (2017). Cannabis and Canada’s children and youth. Adolescent Health Committee Paediatric Child Health, 22(2), 98-102. 12 Colizzi, M., McGuire, P., Pertwee R., and Bhattacharyya S. (2016). Effect of cannabis on glutamate signalling in the brain: A systematic review of human and animal evidence. Neuroscience & Biobehavioral Reviews, 64, 359-381. 13 Sneider J., Mashhoon Y., and Silveri M. (2013). A Review of Magnetic Resonance Spectroscopy Studies in Marijuana using Adolescents and Adults. Journal of Addiction Research & Therapy, Suppl 4, Apr 24, 2013. Public Health Perspectives on Cannabis Legalization in Alberta 7 Page 113 of 130 14 The Health Technology Assessment Unit, University of Calgary. (2017). Cannabis Evidence Series: An Evidence Synthesis. Available from http://www.health.alberta.ca/documents/AHTDP- Cannabis-Evidence-Series-2017.pdf 15 Broyd S., van Hell, H., Beale, C., Yucel, M., and Solowij, N. (2016). Acute and chronic effects of cannabinoids on human cognition: A systematic review. Biological Psychiatry, 79(7), 557-567. 16 Ganzer, F., Broning, S., Kraft, S., Sack, P., and Thomasius, R. (2016). Weighing the evidence: a systematic review on long-term neurocognitive effects of cannabis use in abstinent adolescents and adults. Neuropsychology Review, 2016 Apr 28. 17 Centre for Addiction and Mental Health. (2014). Cannabis Policy Framework. Toronto, ON. 18 Degenhardt L., Ferrari A., Calabria B., et al. The global epidemiology and contribution of cannabis use and dependence to the global burden of disease: results from the GBD 2010 study. PLOS One, 8(10), e76635. 19Anthony, J. Warner, L. and Kessler, R. (1994). Comparative epidemiology of dependence on tobacco, alcohol, controlled substances, and inhalants: Basic findings from the national comorbidity survey. Experimental and Clinical Psychopharmacology, 2(3), 244-268. http://citeseerx.ist.psu.edu/viewdoc/download;jsessionid=35DA38D018A4043EC56711AF95C47 871?doi=10.1.1.324.5323&rep=rep1&type=pdf 20 National Academies of Sciences, Engineering, and Medicine. (2017). The Health Effects of Cannabis and Cannabinoids: The Current State of Evidence and Recommendations for Research. Washington, DC: The National Academies Press. Available from https://www.nap.edu/catalog/24625/the-health-effects-of-cannabis-and-cannabinoids-the- current-state 21 The Health Technology Assessment Unit, University of Calgary. (2017). Cannabis Evidence Series: An Evidence Synthesis. Available from http://www.health.alberta.ca/documents/AHTDP- Cannabis-Evidence-Series-2017.pdf 22 Centre for Addiction and Mental Health. (2014). Cannabis Policy Framework. Toronto, ON. 23 Moore T., Zammit S., Lingford‐Hughes A., Barnes T., Jones P., et al. (2007). Cannabis use and risk of psychotic or affective mental health outcomes: A systematic review. Lancet, 370, 319‐328. 24 Cone E., Bigelow G., Herrmann E., et al. (2011) Nonsmoker Exposure to Secondhand Cannabis Smoke. III. Oral Fluid and Blood Drug Concentrations and Corresponding Subjective Effects. Journal of Analytical Toxicology, 39(7), 497-509. 25 The Health Technology Assessment Unit, University of Calgary. (2017). Cannabis Evidence Series: An Evidence Synthesis. Available from http://www.health.alberta.ca/documents/AHTDP- Cannabis-Evidence-Series-2017.pdf 26 Maertens R., White P., Williams, A., and Yauk C. (2013). A global toxicogenomic analysis investigating the mechanistic differences between tobacco and marijuana smoke condensates in vitro. Toxicology, 308, 60-73. 27 National Academies of Sciences, Engineering, and Medicine. 2017. The Health Effects of Cannabis and Cannabinoids: The Current State of Evidence and Recommendations for Research. Washington, DC: The National Academies Press. Available from https://www.nap.edu/catalog /24625/the-health-effects-of-cannabis-and-cannabinoids-the-current-state Public Health Perspectives on Cannabis Legalization in Alberta 8 Page 114 of 130 28 Beirness, D. and Porath-Waller, A. (2015). Clearing the smoke on cannabis: Cannabis use and driving. Available from http://www.cclt.ca/Resource%20Library/CCSA-Cannabis-Use-and- Driving-Report-2015-en.pdf 29 Grant, C., and Belanger, R. (2017). Cannabis and Canada’s children and youth. Adolescent Health Committee Paediatric Child Health, 22(2), 98-102. 30 Toronto Board of Health. (2017). Legal access to non-medical cannabis: Approaches to protect health and minimize harms of use. Available from http://www.toronto.ca/legdocs/ mmis/2017/hl/bgrd/ backgroundfile-104495.pdf 31 Cone E., Bigelow G., and Herrmann E., et al. (2011) Nonsmoker Exposure to Secondhand Cannabis Smoke. III. Oral Fluid and Blood Drug Concentrations and Corresponding Subjective Effects. Journal of Analytical Toxicology, 39(7), 497-509. 32 Maertens R., White P., Williams, A., and Yauk C. (2013). A global toxicogenomic analysis investigating the mechanistic differences between tobacco and marijuana smoke condensates in vitro. Toxicology, 308, 60-73. 33 The Health Technology Assessment Unit, University of Calgary. (2017). Cannabis Evidence Series: An Evidence Synthesis. Available from http://www.health.alberta.ca/documents/AHTDP- Cannabis-Evidence-Series-2017.pdf 34 Chief Medical Officers of Health of Canada & Urban Public Health Network. (2016). Public health perspectives on cannabis policy and regulation. Available from http://uphn.ca/wp- content/uploads/2016/10/Chief-MOH-UPHN-Cannabis-Perspectives-Final-Sept-26-2016.pdf 35 Canadian Centre on Substance Abuse. (2015). Cannabis regulation: Lessons learned in Colorado and Washington State. Available from http://www.ccsa.ca/Resource%20Library/CCSA- Cannabis-Regulation-Lessons-Learned-Report-2015-en.pdf 36 Alberta Health. (2015). Valuing mental health: Alberta mental health review. Available from http://www.health.alberta.ca/documents/Alberta-Mental-Health-Review-2015.pdf 37 Canadian Centre on Substance Abuse. (2015). Cannabis regulation: Lessons learned in Colorado and Washington State. Available from http://www.ccsa.ca/Resource%20Library/CCSA- Cannabis-Regulation-Lessons-Learned-Report-2015-en.pdf 38 Centre for Addiction and Mental Health. (2014). Cannabis Policy Framework. Toronto, ON. 39 Canadian Centre on Substance Abuse. (2017). National research agenda on the health impacts of non-medical cannabis use. Available from http://www.ccsa.ca/Resource%20Library/CCSA- National-Research-Agenda-Non-Medical-Cannabis-Use-Summary-2017-en.pdf 40Canadian Centre on Substance Abuse. (2015). Cannabis regulation: Lessons learned in Colorado and Washington State. Available from http://www.ccsa.ca/Resource%20Library/CCSA- Cannabis-Regulation-Lessons-Learned-Report-2015-en.pdf 41 Maslov, A. Lawrence, A and Ferguson, M. (2016). Cannabis performance metrics for policy consideration: What do we need to measure? Available from https://www.publicsafety.gc.ca/cnt/rsrcs/pblctns/2016-r009/2016-r009-en.pdf 42 Chief Medical Officers of Health of Canada & Urban Public Health Network. (2016). Public health perspectives on cannabis policy and regulation. Available from http://uphn.ca/wp- content/uploads/2016/10/Chief-MOH-UPHN-Cannabis-Perspectives-Final-Sept-26-2016.pdf Public Health Perspectives on Cannabis Legalization in Alberta 9 Page 115 of 130 A Public Health Approach1 to Cannabis Legalization A public health approach strives to maximize benefits and minimize harms of substances, promote the health of all individuals of a population, decrease inequities, and ensure harms from interventions and legislation are not disproportionate to harms from the substances themselves. A public health lens to cannabis legalization also involves taking a precautionary approach to minimize unintended consequences. This precautionary approach helps minimize unintended consequences, especially when evidence is incomplete and/or inconclusive. In addition, , it is easier to prevent future harms, by removing regulations in the future once more knowledge exists, than it is to later add regulation. 1 The outcome of a public health approach shows how health/social harms and supply/demand are related. Harms related to substances are at a maximum when governance and control are at the extremes. Note that harms are similar to prohibition if commercialization/privatization is at the extreme. Lower health and social harms occur when a public health approach is used. (Note: the curve doesn’t go to zero—there are always problems associated with substance use, but they can be minimized). Legalizing cannabis without considering the key elements of a public health approach may result in greater social and health harms. Key considerations when developing policy from a public health lens includes: Minimizing harms Protecting health and safety of citizens Preventing the likelihood of use and problematic use Assessing population health outcomes Providing services Addressing the determinants of health and health equity 1 Chief Medical Officers of Health of Canada & Urban Public Health Network. (2016). Public health perspectives on cannabis policy and regulation. Available from http://uphn.ca/wp-content/uploads/2016/10/Chief-MOH-UPHN-Cannabis-Perspectives-Final-Sept-26-2016.pdf Healthy Public Policy Unit January 2018 Page 116 of 130 ADDITIONAL RESOURCES: Alberta Health Services – Public Health Perspectives on Cannabis https://drive.google.com/drive/folders/0B6lL8pRONuu_UDB6WTBnU2lNRmc Chief Medical Officers of Health of Canada & Urban Public Health Network (2016) http://uphn.ca/wp- content/uploads/2016/10/Chief-MOH-UPHN-Cannabis-Perspectives-Final-Sept-26-2016.pdf University of Calgary Evidence Series https://open.alberta.ca/dataset/0239e5c2-5b48-4e93-9bcc-77f72f7bdc5e/resource/021d8f84-5d8b- 4e21-b0bb-81340d407944/download/AHTDP-Cannabis-Evidence-Series-2017.pdf The Federation of Canadian Municipalities https://fcm.ca/Documents/issues/Cannabis_Legislation_Primer_EN.pdf Centre for Addiction and Mental Health (2014) o https://www.camh.ca/en/hospital/about_camh/influencing_public_policy/documents/camhca nnabispolicyframework.pdf o https://www.camh.ca/en/research/news_and_publications/reports_and_books/Documents/Pr ovincial%20alcohol%20reports/Provincal%20Summary_%20AB.pdf Canadian Centre for Substance Use and Addiction o http://www.ccsa.ca/Resource%20Library/CCSA-Non-Therapeutic-Marijuana-Policy-Brief-2014- en.pdf o http://www.ccsa.ca/Resource%20Library/CCSA-Cannabis-Regulation-Lessons-Learned-Report- 2015-en.pdf o http://www.ccsa.ca/Resource%20Library/CCSA-National-Research-Agenda-Non-Medical- Cannabis-Use-Summary-2017-en.pdf Canadian Paediatric Society: http://www.cps.ca/en/documents/position/cannabis-children-and-youth Canada’s Lower-Risk Cannabis Use Guidelines http://www.camh.ca/en/research/news_and_publications/reports_and_books/Documents/LRCUG.KT.P ublicBrochure.15June2017.pdf Drug Free Kids Canada https://www.drugfreekidscanada.org/ AHS Medicinal Marijuana Series https://www.youtube.com/playlist?list=PL4H2py77UNuXVGFm2qbI288PDA4LcJg9z Government of Alberta & Government of Canada o https://www.alberta.ca/cannabis-legalization.aspx o https://www.canada.ca/en/services/health/campaigns/legalizing-strictly-regulating-cannabis- facts.html Rethinking Access to Marijuana http://www.lacountyram.org/uploads/1/0/4/0/10409636/ram_cb_inlayout4.pdf Canadian Medical Association Journal: http://cmajopen.ca/content/5/4/E814.full Key Contact: Michelle Kilborn, PhD AHS Cannabis Project Coordinator Email: [email protected] / Phone: 780-342-0294 Healthy Public Policy Unit January 2018 Page 117 of 130 zmm_oz>_. m<_ _<=:Smm 2 Sm _<_mm::m9. =6 woman o.":5 m<_ >o_3=.§_.m:o: man0283 xmuammmzmsm no.3: _m:::.n:nza >a3.:.m:.m: 9.. 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Es. _<_m_.n:NoamE woo .26 sax» _,mm:_m«Bmmzsm2 Em woman<5: cm3% _<_o:n_m<. m. >_<_ Page 126 of 130 3 MINUTES Community Services Standing Committee (CSSC) Loiselle Room, Municipal Government Building February 21, 2018 Attendance: Public Members: Dan Jensen Kurt Jensen Ryan Veldkamp Councillors: Kendall Kloss Administration: Ron Lebsack, Director of Community Services Sean Durkin, Recreation & Culture Manager Mary Rose, Recording Secretary Regrets/Absent: Lara Bechtel Councillor J. Payne Councillor T. Mearns (regrets) Call to Order: Ryan Veldcamp called the meeting to order at 6:03 p.m. Emergency Evacuation Procedure: Ryan Veldkamp identified available emergency exits and procedure to exit the building. Muster point was identified. Adoption of Agenda MOVED by Dan Jensen: THAT the agenda be adopted as presented. CARRIED Adoption of Minutes MOVED by Councillor K. Kloss: THAT the minutes of the January 17, 2018 meeting be adopted as presented. CARRIED Special Events Application – Multi Sport at the Lake MOVED by Kurt Jensen: THAT the Community Services Standing Committee recommend to Council the approval of the Multi-Sport at the Lake special event application provided the following changes are met: • Lakefront Park Parking Lot will not to be closed to traffic for set up until 8:00 PM on August 3, 2018. Any set up that does not require the closure of the lot can start earlier. • Access to 50% of Lakefront Park Parking Lot must be open to the public no later than 12:00 PM. Traffic flaggers must be stationed at the entrance to the parking lot to direct traffic in/out of the lot once it has been opened. • Lakeshore Drive (60 Street to 53 Street) must remain two-way traffic. • Lakeshore Drive must be fully open to traffic no later than 12:00 PM on August 4, 2018; • Event organizers must have traffic flagger’s at all major intersections/businesses along the route to allow traffic in/out of businesses and residents. • Written confirmation from the property owner of 5230 Lakeshore Drive to allow event organizers to move the cement barricades on their lot and to allow condo traffic to flow through their lot during the duration of the road closure. • Written confirmation from the property owner of 5220 Lakeshore Drive to allow condo traffic to flow through their lot during the duration of the road closure. Page 127 of 130 MINUTES • A road closure/parking lot closure notification letter must be delivered to all of the businesses and residents adjacent to the closures to notify them of the closure, detour routes and how to access their property during the event. and further THAT six weeks prior to the event the following approval requirements are met: • An emergency response plan/safety plan must be provided to the Town and must include the first aid station location, amenities, number of certified first aiders on site at all times, how the first aiders will be recognized, the first aid response protocol for the event and outline of water safety for the event. • Overnight security must be provided to secure equipment and event site. • A certificate of Insurance, with the Town of Sylvan Lake named as ‘additional insured’ must be provided to the Town. • A Special Event deposit of $1000.00 must be made no later than the above deadline. • All Alberta Health Services (AHS) Food Permits have been acquired from AHS (403-887- 6788) and a copy submitted the Town of Sylvan Lake. • A Road Closure Application must be submitted to the Town of Sylvan Lake Public Works Department (403-887-2800) a min of 30 days prior to your requested road closure. • A Town of Sylvan Lake Business License must be obtained from the Town of Sylvan Lake Business Licensing Inspector (403-887-1185 ext 282). • A building permit must be obtained from the Town of Sylvan Lake for tents larger than 107 square feet, contact Planning & Development at 403-864-5557 (building permit applications must be submitted at least 15 days prior to the event date). • An Alberta One Call must be completed on any grassed area to be staked, and staking into asphalt or concrete is not permitted. If you do not complete an Albert One Call, staking is not permitted. • All garbage is to be cleaned up and removed from the site immediately following the event. CARRIED Municipal Sustainability Plan Kim Devlin provided each member with a handout of the draft plan to date which included the Vision, Guiding Principles, Goals, Objectives and Targets. She then reviewed the five goals – Healthy Environment, Community Well-Being, Economic Resiliency, Sustainable Governance and Smart Growth - their objectives and targets in detail answering questions and taking comments when presented. Outreach to stakeholders will be undertaken to assist with filling in gaps in the document. The document will be presented to external groups for input and a final draft will be available for public input before completion and presentation to Council. CARRIED Next Meeting: Scheduled for March 21, 2018 Adjournment: There being no further business the meeting adjourned at 7:04 p.m. ______Ryan Veldkamp, Chairperson ______Mary Rose, Recording Secretary Page 128 of 130 000.80: 330000 000.3 02 0.9.3 00. 0005: 50$ 020? 0 003 0m.mm.330000 85330330333? 00mm 00_ 0m0:0.oS 0m0m00m0200000090” wmmow00_ 00z>000>0-o00 00000 0~m000000” 0200000000000 030: 0o..§m0Y 20200 0. 0000 >0 000 08.00000m.nm_ 330000 0:mn00m2030.00 omnm 30000 3 \00 0 0000 00200020 020 00000000000000200 00.000.00 .3003 3 \0000 0000 05.2020 002000000200 0.020.000 00000000000000000 00.00000 .30000 3 \00.0 0.000 5.000 0002000000000. 00000000000000000 00.30.00 .30000 3 \00 0 0000 >000.000000 0000000000000003 0.30.00 .3300 3 \00 0 0000 3.00 0.00103¢7.Zun.£.0 .3300 3 \00 0 00000 2000002 5.0020» 020. 0000000000000003 05000.00 Page 129 of 130 .3300 3 \00.0 0000 00.002.202 00000000000000000 0000.00 .3300 3 \00 0 0.000 0000000 00000020 00000000000000000 0000.00 .3300 3 300.0 0000 000.200 0020.0 00000000000000000 030.00 33.2.0 330000 000.. 00000000 000000 000000.00 00000000000000000 0000.00 .3300 3300 0 0000 00020. 200>000 020 00000000000000000 0000.00 033.00 3 \00 0 0000 00020 02002 000200 0000000000000030 0000.00 .33.: 3 \00 0 300 000200.00 2000.0 20000200 .0 00002 0000000000000030 00.00000 33.00 3 \00 0 .0000 20020 20020002 0000202 00000000000000000 00.00000 33$ 3300.0 0000 00200 00000000000000200 000.00 3300 30\00 0 33 0002000020002000 00000 002002. 00000000000003: 00300.00 03300 3 \00.0 0000 0000..2000 0000000000000030 0000.3 .3300 3 \00 0 0000 05.000 00000 0002000. 00000000000000...20 003.00 3300 3300 0 0:0 000000 000.002 0.020.. 00000000000000000 0000.00 3300 3 \00 0 0.000 020002002.000.0200 0000000000000003 003.00 3300 3 \00 0 0000 000.002 0000025002 00 20000 00000000000000000 00.00000 3300 3 \00 0 0000 000.022 0.00200020.00000.00 00000000000000000 00.00000 m ,