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REGULAR COUNCIL MEETING AGENDA MARCH 12, 2018 6:00 P.M

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REGULAR COUNCIL MEETING AGENDA MARCH 12, 2018 6:00 P.M REGULAR COUNCIL MEETING AGENDA MARCH 12, 2018 6:00 p.m. Page 1. Call To Order 2. Emergency Evacuation Procedure 3. Open Microphone 4. Additional Agenda Items 5. Adoption of the Agenda 6. Adoption of Minutes 3 - 7 a) 2018-02-26 Regular Meeting of Council Minutes 8 b) 2018-03-07 Committee of the Whole Minutes 7. BUSINESS ARISING FROM THE MINUTES 9 - 12 a) Fire Pits in Lakefront Parks 8. PUBLIC HEARINGS & DELEGATIONS a) Delegation: Veterans' Voice of Canada 9. PLANNING & DEVELOPMENT 13 - 16 a) Marina Bay Public Utility Lot - Lease 10. COMMUNITY SERVICES 17 - 40 a) Multi-Sport at the Lake Special Event Application 41 - 53 b) Re-Allocation of Heart of Town Funds 11. PUBLIC WORKS 12. ADMINISTRATION 54 - 86 a) Proposed Procedure Bylaw 1752/2018, to amend Bylaw 1622/2013 13. FINANCE 87 - 97 a) 2018 Operating and Capital Projects Budget Update 14. Upcoming Meetings & Events Page 1 of 130 a) March 13 - Appeal Hearing for Business License Revocation March 14 - AUMA Spring Municipal Leaders' Caucus (March 14th and 15th) - Emergency Management for Elected Officials March 15 - Fentanyl Information Session at Ecole Mother Teresa School March 17 - Davies Park Recruitment Session March 19 - Municipal Planning Commission Meeting - Alberta Association of Municipal Districts and Counties (AAMDC) Conference (March 19th to 21st) March 21 - Community Services Standing Committee Meeting - Economic Development Alberta (EDA) Conference (March 21st to 23rd) March 22 - Community Futures Meeting - Central Alberta Regional Trail Society (CARTS) Meeting March 26 - Regular Meeting of Council Meeting 15. Correspondence & Information Items 98 - 117 a) AHS Recommendations on Cannabis Regulations for Alberta Municipalities 118 - 126 b) Minutes: Sylvan Lake Regional Wastewater Commission, February 5th, 2018 127 - 128 c) Minutes: Community Services Standing Committee, February 21st, 2018 129 - 130 d) Cheque Distribution List **Motion to Accept as Information** 16. CAO Report 17. Council Request for Information/Updates 18. Recess 19. IN CAMERA 20. Adjourn Page 2 of 130 TOWN OF SYLVAN LAKE Monday, February 26th, 2018 REGULAR COUNCIL MEETING 6:00 P.M. NexSource Centre-Strategis Room Page 1 of 5 Present: Mayor Sean McIntyre; Deputy Mayor Tim Mearns; Clr. Jas Payne; Clr. Graham Parsons; Clr. Megan Hanson; Clr. Kendall Kloss; Clr. Teresa Rilling Also Present: Chief Administrative Officer, B. Osmond; Director of Community Services, R. Lebsack; Director of Finance, D. Moore; Acting Director Public Works, J. Watson; Recreation & Culture Manager, S. Durkin; Environmental Services Manager, K. Gannon; Project Manager, D. Kelham; Project Manager, D. Yee; Parks Manager, L. Furlotte; Recording Secretary, V. Wiseman Regrets Call to Order Mayor McIntyre called the meeting to order at 6:00 p.m. Emergency Mayor McIntyre identified the available emergency exits and Evacuation procedure to exit the building. Procedure Open Microphone No speakers. Additional Agenda The following items were added to the Agenda: Items 17a) Request for Approved Leave of Absence-Clr. Mearns 19a) CAO Advice, In-Camera Item Adoption of the Agenda Regular Meeting of MOVED by Clr. Kloss Council Agenda for February 26th, 2018 THAT the Agenda of the Regular Meeting of Council for February 69-02-18 26th, 2018 be adopted as presented. CARRIED Adoption of the Minutes Committee of the MOVED by Clr. Rilling Whole Meeting, February 7th, 2018 THAT the Minutes of the Committee of the Whole Meeting, February 70-02-18 7th, 2018 be adopted as presented. CARRIED Regular Meeting of MOVED by Clr. Payne Council, February 12th, 2018 THAT the Minutes of the Regular Meeting of Council for February 71-02-18 12th, 2018 be adopted as presented. CARRIED Business Arising No business arising. from the Minutes Initials Page 3 of 130 TOWN OF SYLVAN LAKE Monday, February 26th, 2018 REGULAR COUNCIL MEETING 6:00 P.M. NexSource Centre-Strategis Room Page 2 of 5 Public Hearings & Delegations Delegation: Solid Mr. Marlon Lee and Mr. Michael Bowden, Fogdog Energy, appeared Waste Proposal before Council to discuss their proposal on solid waste management for Sylvan Lake and area. They presented a PowerPoint on how they plan to lead the way in waste energy services and technologies. They hope to create a no landfill disposal facility here in Sylvan Lake. Administration Report MOVED by Mayor McIntyre on FogDog Energy 72-02-18 THAT Council directs Administration to prepare a report for discussion relating to the presentation by Fogdog Energy. CARRIED Planning & No new items. Development Community Services Municipal MOVED by Clr. Parsons Enforcement Annual Report THAT Council accepts the 2017 Municipal Enforcement Annual 73-02-18 Report as information. CARRIED NexSource Centre MOVED by Clr. Payne Concession Contract 74-02-18 THAT Council approves the Town of Sylvan Lake Recreation and Culture Department to operate the DNA Plumbing Concession at the NexSource Centre beginning between March 30th and April 3rd, 2018; AND THAT Council approves the allocation of $17,650 from the Recreation Administration Operating Reserve for the concession start-up funding. CARRIED Sylvan Lake MOVED by Clr. Mearns Centerfield Music Festival Partnership THAT Council approves the Sylvan Lake Centerfield Music Agreement Festival’s Partnership Agreement as presented, with the $7,100 75-02-18 partner sponsorship funds to come from the Recreation Administration Operating Reserve. CARRIED Public Works Proposed 2018 MOVED by Clr. Kloss Lagoon Biosolid Removal-Desludging THAT the 2018 Sewage Lagoon Biosolid Removal/Desludging Contract Award contract consisting of Cells 1 and 3 be awarded to Dairyland Agro 76-02-18 Supply Ltd. of Saskatoon, Saskatchewan for an amount not to exceed $450,000 including contingencies, but excludes GST. CARRIED Recess Council recessed at 6:55 p.m. Council reconvened at 7:05 p.m. Initials Page 4 of 130 TOWN OF SYLVAN LAKE Monday, February 26th, 2018 REGULAR COUNCIL MEETING 6:00 P.M. NexSource Centre-Strategis Room Page 3 of 5 CP1515 New Water MOVED by Clr. Rilling Reservoir 77-02-18 THAT Council approves a budget adjustment of $3.5 million for the construction of a new water reservoir. CARRIED Environmental MOVED by Clr. Payne Rebate Policy E-003- 012 THAT Council approves the replacement of the “Water Conservation 78-02-18 Program” policy, number E-003-006B, with the “Environmental Rebate Policy,” number E-003-012 as presented. CARRIED Proposed Short-Term MOVED by Clr. Kloss Wastewater Treatment Solution THAT Council authorizes the Chief Administrative Officer, at her Contract Award discretion, to negotiate a pilot project contract award with 1770888 79-02-18 Ontario Inc. (Bishop Water) of Renfrew, Ontario for an amount not to exceed $250,000, which includes contingencies, but excludes GST; AND THAT, upon successful completion of the pilot project and at the Chief Administrative Officer’s discretion, Council authorizes Administration to precede with the provisional full-scale project contract items by 1770888 Ontario Inc. (Bishop Water). CARRIED Administration Proposed Parental MOVED by Clr. Parsons Leave for Councillors Bylaw 1750/2018 THAT Council grants Second Reading to Bylaw 1750/2018, Parental 80-02-18 Leave for Councillors, as presented. CARRIED 81-02-18 MOVED by Clr. Rilling THAT Council grants Third Reading to Bylaw 1750/2018, Parental Leave for Councillors, as presented. CARRIED Rescind Policy L- MOVED by Clr. Payne 001-006 Council & Committee Code of THAT Council rescinds Policy L-001-006 Council and Committee Conduct Code of Conduct. 82-02-18 CARRIED Project Work Plans MOVED by Mayor McIntyre CP 1825 Sylvan Lake THAT Council accepts the Project Work Plan, CP 1825 Sylvan Lake Park Landscape Park Landscape Upgrades as information. Upgrades 83-02-18 CARRIED OP 1610 Pogadl Park MOVED by Clr. Payne Preliminary Design and Outline Plan THAT Council accepts the Project Work Plan, OP 1610 Park 84-02-18 Preliminary Design and Outline Plan as information. Initials Page 5 of 130 TOWN OF SYLVAN LAKE Monday, February 26th, 2018 REGULAR COUNCIL MEETING 6:00 P.M. NexSource Centre-Strategis Room Page 4 of 5 CARRIED Finance Utility Account Write- MOVED by Clr. Rilling Offs 85-02-18 THAT Council approves the write-off of $1,039.95 (net) in utility accounts to bad debts as included in the attached listing. CARRIED Public Requests & MOVED by Clr. Mearns Concerns Report, January to December THAT Council accepts the 2017 Public Requests and Concerns 2017 report as information. 86-02-18 CARRIED Proposed North MOVED by Clr. Payne Water Reservoir Borrowing Bylaw THAT Council grants First Reading of the North Water Reservoir 1753/2018, First Borrowing Bylaw 1753/2018. Reading 87-02-18 CARRIED 88-02-18 MOVED by Clr. Rilling THAT Council directs Administration to submit an application to the Provincial Government for funding under the Alberta Municipal Water/Wastewater Partnership grant program for the new North Water Reservoir. CARRIED Upcoming Meetings Council reviewed the list of upcoming meetings and events. One & Events addition, Sylvan Lake Chamber of Commerce, Annual General Meeting on February 28th, 2018. Correspondence & Council reviewed the correspondence and information items. Information Items Cheque Distribution MOVED by Clr. Hanson List 89-02-18 THAT Council accepts the cheque distribution list as information. CARRIED CAO Report Reviewed by B. Osmond. Council Request for Clr. Rilling reported she attended the Library Symposium last Friday Information/Updates and Saturday. Clr. Hanson inquired if it was possible to revisit the Fire Protection Bylaw, specifically Sec. 7.1 dealing with fire pits. She noted she attended an event in another community that allowed for roasting of marshmallows, etc., and the fire pits were larger, inviting more people to be able to stand around it. Currently, the Town’s are smaller and are covered with mesh, which makes it difficult for families to use. Initials Page 6 of 130 TOWN OF SYLVAN LAKE Monday, February 26th, 2018 REGULAR COUNCIL MEETING 6:00 P.M. NexSource Centre-Strategis Room Page 5 of 5 Clr.
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