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HOUSE of LORDS RECORD OFFICE Archives The Parliamentary The Parliamentary

Annual Review 1999 – 2000 PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 2

Cover illustration: The Roof of Westminster Hall, by Sir Frank Baines, c1923. (HLRO, HC Lib. MS. 114) PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 3

HOUSE of LORDS RECORD OFFICE Archives

Annual The Parliamentary Review 1999 – 2000

London:The Stationery Office PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 4

By writing: House of Lords Record Office How to (The ) contact the SW1A OPW Parliamentary By telephone: 020 7219 3074

Archives By fax: 020 7219 2570

By e-mail: [email protected]

By the internet: www.parliament.uk

LOCATION MAP

St.James’s Park River

Thames PARLIAMENT BIRDCAGE WALK WESTMINSTER BR.

SQUARE

¥ Houses of Westminster Parliament Abbey ENTRANCE ☛ VICTORIA STREET Victoria GREAT PETER STREET Tower

Gardens MILLBANK

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ecord Office 5 y Archives) PW Looking back … … looking to the future Archives

THIS REVIEW OF THE WORK of the House of Lords Record Office (The k Parliamentary Archives) covers the year that ended on 31st March 2000. It shows, The Parliamentary as we enter the 21st century, how we are building on past achievements to k provide modern services fitting the needs of both Houses of Parliament and all our external users. In this Millennium year it is striking to recall that the Record Office was founded only as recently as 1946 though its holdings date back to 1497. Tribute is due to Maurice Bond and his successors as Clerk of the Records, Harry Cobb and David Johnson (who retired in June 1999 after 33 years’ service) for establishing, developing and consolidating the role of the Record Office in the daily life of Parliament.

Joint funding The office’s responsibility for the archives of both Houses was formalised by new funding arrangements that took effect in April 1999,under which budgeted expenditure is shared by the Lords and Commons in the ratio of 60:40. The office remains within the Lords’ establishment, which is entirely appropriate in view of its founding and subsequent development as a Lords’ department.

New title To present a clearer profile of the office’s role in serving both Houses of Parliament, the subsidiary title “The Parliamentary Archives” was adopted. This will be more comprehensible to external users, so often confused about the custodial responsibility and whereabouts of the Commons’ archives.

Records management Our vision is for Parliament’s records in all media to be managed effectively for as long as they are needed by their creators and users; and then to be destroyed or archived according to planned disposal directions. Significant progress was made during the year. A report on the survey of parliamentary record keeping begun in 1996 was presented to the Clerks of both Houses. Parliamentary Records Management Policy Guidelines,which proposed a best practice approach to records management, were agreed. The policy will foster corporate record keeping practices in Parliament, taking into account offices’ local requirements, and provide staff with guidance on file creation,classification,storage,retention and transfer. The office also participated in Parliament-wide consideration of the use of electronic systems, which pose a challenge for the management and future archiving of electronic records. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 6

6 ANNUAL REVIEW 1999–2000 Public access Improving the profile of the Parliamentary Archives among potential users and improving access for all users are key objectives. A study confirmed a requirement for a comprehensive online catalogue and management system for the Parliamentary archives, which must conform to international standards of archive description to enable participation in the national archive network. A new catalogue structure has been designed to accommodate multi-levels of archive description. The office collaborated with other parliamentary staff and external archivists in mounting exhibitions.

Future priorities A four-year project for the installation of new air conditioning, electrical wiring and a fire protection system for the Victoria Tower repository will commence in autumn 2000. A three-year strategy for Parliamentary records management will be launched in 2000-01. A tender will be let for procurement of a an automated archival catalogue and management system that will be accessible in the search room and through the Parliamentary website. Electronic data will be migrated to the catalogue and a four year programme for retrospective conversion of finding aids will commence. The office’s cataloguing priorities and outreach activities will be reviewed.

Staff The achievements of the past year and plans laid for the future would not have been possible without the dedication, enthusiasm and professionalism of staff. The office is committed to the personal and professional development of its staff in order to equip them with the skills and know-how necessary to meet the archival and technological challenges ahead. Stephen Ellison Clerk of the Records

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7 Safeguarding the memory of Parliament … … providing access Archives

OUR AIM is to achieve this by providing an effective and efficient records The Parliamentary management and archive service for each House of Parliament and to make the archives available to the public for study.

OUR OBJECTIVES support the principal functions of the Parliamentary Archives.

• MANAGING RECORDS FOR AS LONG AS THEY ARE NEEDED – to ensure that the departmental records of each House of Parliament which are worthy of permanent protection are selected for preservation. – to provide effective user services to support the work of Parliament.

• ACQUIRING RECORDS – to take custody of departmental records selected for archiving. – to acquire other records that contribute significantly to the understanding of the history and workings of Parliament.

• PRESERVING RECORDS – to provide sufficient suitable accommodation to preserve the records in accordance with recognised professional standards. – to ensure that all records preserved receive the conservation they need.

• PROVIDING PUBLIC ACCESS TO RECORDS – to facilitate public access to the records. – to promote awareness of the history and records of Parliament.

• MANAGING RESOURCES – to administer the office efficiently and economically to make the best use of its resources including staff. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 8

8 ANNUAL REVIEW 1999–2000 Managing records for as long as they are needed …

The records The survey of record keeping

management BYMAY1999 SUFFICIENT INFORMATION had been obtained from the survey programme of record keeping in each House for a report to be presented to the Clerk of the Parliaments and to the Clerk of the House of Commons, with recommendations for the future management of departmental records. While there was evidence of good practice,in general it was found that uneven practice and a lack of commonality of approach was not supporting and safeguarding the work of Parliament. Records of continuing historical value were at risk of accidental destruction because there were no formal procedures in place for their identification and transfer to the Record Office. Furthermore, record keeping in Parliament did not compare with good practice in the public or private sectors, and needed to be improved to assist the efficiency and accountability of Parliament. There had been a tendency to regard records, and the information they contained, as personal, private documents which were regarded as the responsibility of the staff member who created them,rather than as a corporate resource of Parliament. Improved filing practice was needed. A standard file classification and formal retention or destruction schedules needed to be brought into general use. The uncontrolled growth of semi-current and non-current records had exacerbated the lack of storage and had led to the dumping of unlabelled boxes of records in basements and cupboards, where they had been forgotten.

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A vital records strategy was required. Staff had little awareness of statutory record keeping requirements or of the demands of the Data Protection Act 1998 and would need advice about the forthcoming Freedom of Information Act. Responsibility for record-keeping in offices and committees was informal and staff were having difficulties managing their records without adequate Archives training or specialist advice. Electronic records were in danger of being lost,and

other records worthy of permanent preservation were being destroyed before The Parliamentary they could be claimed by the Record Office.

Records management policy guidelines The survey findings, which were generally welcomed as a positive contribution to improving record keeping in Parliament, were taken forward by the compilation and circulation of draft Records Management Policy Guidelines for consultation in each House. The Guidelines proposed a corporate approach to records management, the implementation of a strategy led by the Record Office, and the adoption of best practice as recommended in the forthcoming International and British standards on records management. Following a consultation period of four months, the Guidelines were approved, and will be the basis for a three-year records management strategy beginning next year. One important recommendation, already adopted, is the nomination of record officers in offices, departments and committees of each House. Record Officers are responsible for records management in their own areas, and provide the Record Office with a point of contact for all matters concerning current, semi- current and non-current records. The Record Officers’ groups for each House have met regularly under the chairmanship of the Record Office and created momentum for agreement to the policy by providing valuable feedback on the Guidelines. The surveys of individual offices and committees were completed by March 2000. In all, fifty-three remaining offices, departments and committees mostly in the Commons were surveyed and reported on. The resulting reports contain valuable information about the record keeping of constituent parts of Parliament, without which it would be impossible to plan and implement changes in record keeping, which will be beneficial to the efficiency and accountability of Parliament. Valuable contacts have been created in individual offices, and there is improved awareness of records management issues in each House. Data Protection and Freedom of Information legislation will emphasise the need for offices to maintain well-structured filing systems for effective retrieval of their contents. The office is represented on Lords’working groups appointed to consider the implications for the House of freedom of information, and to investigate the nature and extent of personal data held by the House for its compliance with the Data Protection Act 1998.

Preparing for electronic record keeping During the year the Record Office had active involvement in Parliament-wide consideration of electronic office systems, which have implications for the future management and archiving of electronic records. In April 1999, the report of a working group on electronic document management systems (EDMS) to a joint IT board for both Houses emphasised the importance of cultural as well as technological change and the need for a commonality of approach to such issues. A culture for corporate ownership of information, PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 10

10 ANNUAL REVIEW 1999–2000

which facilitates sharing of information for the benefit of all users was desirable, and effective arrangements for managing paper records needed to be in place if EDMS were to be fully implemented and their benefits delivered. The group found that EDMS require the additional functionality of electronic records management if offices were to manage current information effectively and to facilitate future archiving. A successor group led by the Record Office was appointed in January 2000 to further examine the basis for a suitable framework for the implementation of EDMS, electronic records management and data exchange in Parliament. Recommendations on the desktop management of e-mail were approved for circulation to House of Lords staff in July 1999. Training courses and current awareness seminars on electronic records management, document management systems, freedom of information and data protection were attended by the records management team to support their work and to inform future developments including conferences organised by the PRO on Records Management in Government and by the European Commission’s DLM Forum on electronic records in Brussels. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 11

11 Acquiring records …

DURING THE YEAR THERE WERE 164 deposits of records, a marginal increase Departmental Archives on last year. A large quantity of material was received from the House of records of Commons Committee Office (over 120 boxes) and 40 boxes of papers relating

Parliament The Parliamentary to the Channel Tunnel Rail Link Bill were transferred from the House of Lords Private Bill Office. The Records Survey continued to result in the deposit of records, some of which will eventually be reviewed and destroyed; examples included the deposit of 33 boxes by the House of Lords Refreshment Department and the 7 boxes from the . The deposits made last year by the House of Commons Public Bill Office and the Parliamentary Commissioner for Standards were followed up with further transfers this year. We seek to acquire other records relating to Parliament and during the year Other records several acquisitions of personal papers were made. A further group of the papers relating of Sir John Biggs-Davison MP (1918-88) were deposited as an addition to those already held by the office and a small collection of papers of Lord to Parliament Bottomley (1907-95) were received via the House of Commons Library. Two deposits of papers of Viscount Samuel were received and these have been added to the existing Samuel Collection. The Office was able to purchase the papers of Sir Bryan Fell, a Clerk in the House of Commons, at auction and these are described below.

The Papers of Sir Bryan Fell Sir Bryan Fell (1869-1955) joined the House of Commons in 1893 as a Junior Clerk and rose to become Clerk of Public Bills. He retired in 1934 after 41 years’ service.

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12 ANNUAL REVIEW 1999–2000

The papers, which date from 1890 to 1955, are of particular interest because they throw light on the life and work of a Commons Clerk during the first quarter of the twentieth century, a period for which few administrative records have survived. Two years after Fell’s retirement the Parliamentary Counsel wrote “… our relations with the Public Bill Office ‘continue to be friendly’. We miss you there very much and when I smoke a pipe with those you left behind you, we talk often of you. But you left behind you a good tradition and good fellows to carry it on.” Many of the papers that have been acquired relate to a guide to the , which was compiled by Fell and published in 1930, and include photographs and information about the building provided at his request. Sir Ralph Verney,the Speaker’s Secretary,informed Fell that the Speaker thought that the guide “is excellent and will be a boon and a blessing to the thousands of visitors who come to the galleries”. Additional material includes correspondence with the BBC about the reporting of Parliament (Fell worked for the Corporation as a part-time consultant on Parliamentary matters after his retirement) and letters reflecting Fell’s particular interest in overseas parliaments.

A full list of accessions is provided in Appendix 1. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 13

13 Preserving records …

THE VICTORIA TOWER HAS BEEN THE REPOSITORY for the records of Bringing the Archives Parliament since 1864, when Charles Barry’s design, which provided for repository ‘fireproof repositories for Papers and Documents’, was executed. Substantial

up to standard The Parliamentary renovation was undertaken in the 1950s and 1960s from which the present infrastructure and air conditioning plant, with some slight modification, dates. In recent years environmental conditions have been increasingly divergent from British Standard 5454: Recommendations for the storage and exhibition of archival documents. There are significant fluctuations in temperature and in relative humidity, which make conditions unsuitable for the preservation of archives. Furthermore, malfunctioning of the plant has increased the potential hazard of water egress from the system. The Parliamentary Works Directorate commissioned a feasibility study for replacement of the air conditioning system working to a brief, which provided for cooling, avoidance of flood, rewiring of lighting circuits, and installation of a new fire detection system and related safety improvements. Small separate areas will be constructed within the repository where ambient conditions can be created for special media such as microfilm, photographic records, film, audio and video tapes, and computer media. This was the basis for detailed planning that was resumed during the year with the appointment of design consultants. A business case for the works was submitted and subject to approval of each House, the project is planned to commence in autumn 2000. It is a major building project,which will take about four years to complete and have a considerable impact on the office. The need for almost continuous movement of records within the repository throughout the project will be disruptive. Plans for decanting approximately 25% of the records which are least used to suitable off-site storage for the duration of the project are well advanced.

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14 ANNUAL REVIEW 1999–2000

The disaster plan for the repository has been updated and seven staff attended enjoyable and informative fire salvage courses run by Fire and Rescue Service at , where the emphasis was on practical experience in wet conditions.

Record copies of Acts Vellum or archival paper? “It’s a bit oily and it smells - it is not attractive stuff to come into contact with”. This was just one journalistic embellishment in reporting a recommendation of a Lords’ committee to the House that the record copies of Acts of Parliament should, from the year 2000, be printed on archival paper instead of vellum, and that the production of a second record copy of each Act for the Public Record Office should cease. The actual reasons cited for the recommendation to end a practice dating from resolutions of both Houses in 1849 were: the increasing scarcity and expense of vellum and the printing constraints which it imposed; the advice of conservation experts at the British Library, who had identified archival paper with a proven life expectancy of 250 years and a probable life expectancy exceeding 500 years in good archival conditions; the superiority of archival paper for print quality and the fact that it is less bulky than vellum; and a potential annual saving to public funds of £30,000. The office was content that archival paper would meet the need for the authenticated record copies of Acts to be preserved in a form in keeping with the authority and dignity of Parliament. A comparable recommendation having been made by a committee of the House of Commons, resolutions of both Houses were needed to give effect to the recommendation. A resolution was moved in the House of Lords on 14 October 1999 and after a short debate, agreed to. A similar motion was moved in the House of Commons on 1 November 1999 and rejected after a debate in which backbenchers spoke in favour of tradition and raised fears about the future of the parchment making industry. In rejecting the resolution the House of Commons had decided, contrary to the intentions of the House of Lords,that vellum should not be replaced by archival paper and that the practice of lodging a duplicate of the record copy with the Public Record Office should not be discontinued. The use of a thinner grade of vellum, as was proposed during the Commons’ debate, which would be beneficial for the storage and handling of the acts, is under consideration.

Conservation For many years the Conservation Team, who are seconded from the British Library,have worked on a programme for conservation of plans deposited in the House of Lords in connection with private Bills. This record series, one of the largest held by the Record Office, consists of documents concerning schemes for the construction of canals, rivers, roads, and railways that effectively portray the development of the transport infrastructure of the country from 1794 to the present day. The different formats and varying size of deposited plans as well as their poor state of repair poses difficulties for their storage and use by readers. Since the conservation programme began in the early 1950s the Lords’ plans from 1794 to 1852-3 have been cleaned, repaired, flattened and transferred to custom made archive boxes. Since the early 1990s plans dating from recent times have been out-housed in reverse chronological order after preservation microfilming. In anticipation of the displacement of records that will become necessary during building work, and the poor state of repair of the plans for the PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 15

15 Archives The Parliamentary The Parliamentary

PHOTOGRAPH: GEREMY BUTLER PHOTOGRAPHY

early 20th century, the strategy for conserving the plans was re-appraised. Treatment of the 19th century plans has been halted for the time being and emphasis has been given to the cleaning and repair of 20th century deposited plans prior to their microfilming, recording on a database, and transfer to the office’s nearby out-store. During the year the Conservation Officers also treated large parchments and original acts, and provided a binding and repair service for the Library and for other Lords’ offices that value the convenience of a high quality service on site. The Record Office, with the assistance of the British Library Conservation Department, obtained and provided the House authorities with advice about the suitability of archival paper for record copies of the original acts, the suitability of “thinner” vellum for the same purpose, and answered various

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16 ANNUAL REVIEW 1999–2000

A DEPOSITED PLAN PHOTOGRAPH: GEREMY BUTLER PHOTOGRAPHY external enquiries about the proposal to replace vellum with paper for the original acts.

Preservation The Reprographic Officers, who are seconded from The Stationery Office, microfilming have continued to make good progress with two well established projects of long-term importance to the work of the Record Office. One is the programme for quality checking of stock microfilm, which resulted this year in the monitoring of 600 reels and occasional re-filming. The other is the task of preservation microfilming in case disaster should strike key series of records. During the year, 93,000 frames have been filmed of House of Lords Private Bill evidence (now completed), manuscript minutes, committee books, and Beaverbrook Papers. Over 6,000 35mm aperture cards were made of twentieth century House of Lords deposited plans.

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In addition to these core duties the reprographics team processed copying orders for sale to the public amounting during the year to 59,462 photocopies, 1,527 photocopies enlarged from microfilm and 719 large format copies of plans. Archives The office continues to upgrade its equipment in order to benefit from developments in imaging technology. The acquisition of an A3 colour flat bed scanner with a special attachment for transparencies and other negatives The Parliamentary complements the microfilm scanner system acquired last year. The capability to produce high quality digital images of records from hard copy or photographic sources opens up a range of possibilities for publication and dissemination of information. The scanner has proved its worth in compiling images for exhibition purposes.

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18 ANNUAL REVIEW 1999–2000 Providing public access to records …

Cataloguing The Automation Project

PREPARATIONS FOR AUTOMATING THE SERVICES of the Record Office were well advanced by the end of the year following completion of a scoping study. An audit of all the automated systems in the office was undertaken, with an analysis of the business processes around them, and the views of staff on the systems they use were also canvassed. All the finding aids, that is catalogues, lists and indexes to records, have been surveyed. Very few were found to conform to the international standard on archival description, known as ISAD(G), which the Office will in future adhere to, in order to allow it to participate in online archive networks using the same standards. Search Room users have been consulted on the proposed developments. The Government Policy on Archives issued by the Lord Chancellor (Cm 4516, HMSO, 1999) states that, ‘archives should participate fully in the emerging information networks and on the Internet’. Results from the national archives survey, in which the Office participated in October 1999, showed that 74% of readers wanted to be able to search finding aids over the web and 48% wanted to be able to order documents over the web in advance of their visit to the Search Room. An interim report on the scoping study was followed by a final report and project plan issued in March 2000. The Record Office plans to procure a proprietary archival catalogue and management system, with small, separate systems for invoicing and space auditing. Finding aid data to populate the catalogue will be converted and edited to international standards over five years from April 2000 using a combination of project archivists, temporary typists, and contract keying. The system, to be made available in the search room and over the web, should allow free text and structured searching of collections and online ordering of records. The data will be contributed to the national archive network on the web. An outline logical design for the catalogue was established after consultation with staff. There will be a new hierarchical catalogue structure, with reference codes for the records, and use of thirty-six data elements at each level of the catalogue hierarchy. A finding aid tracking document matching finding aids to the structure proposed, has been developed, and the identification of likely systems is ongoing. In March the Lords’ Finance & Staff Sub-Committee approved the project. A business case for the Commons’ share of the project funding was submitted.

Other cataloguing developments Other achievements during the year were the conversion of 177 Record Office catalogues to electronic form, using the new referencing structure, and the completion of the committee papers database, which for the first time provides a single access point for searching information on all Commons’ committee papers. A programme for producing file level descriptions of the Beaverbrook Papers was agreed, which will enable the entire collection to be represented in the new automated catalogue an early stage. Contacts have been established with other online projects, especially the Access to Archives (A2A) project, PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 19

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which aims to create an online English archive network over the next few years using funding from HM Treasury for the central services and from the Heritage Lottery Fund for retrospective conversion of suitable finding aids.

Improving facilities for readers Search Room Archives The automation of Record Office services will mean that changes will have to services be made to the Search Room during the next few years. In the meantime in The Parliamentary order to improve the facilities for readers small changes have been made such as the provision of place-mats and new book/document rests which can be used according to the size and fragility of the documents or volumes produced. In March a new microform reader/printer was acquired that will enable searchers to view and print out copies (either A4 or A3) from microfiche, aperture cards and roll film.

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The purchase of an additional tranche of Chadwyck-Healey microfiches of Commons sessional papers 1901-1910, together with an index on CD ROM for 1901 to 1998-9 will further alleviate the delay and frustration caused to readers by having to borrow these essential series from the Library out-store.

Readers The number of visitors to the Search Room was very similar to last year. Altogether there were 1090 (1085) visits – a daily average of 4.7 (4.7). Nearly 6,700 items were produced for the Search Room – 1268 boxes, 1180 files, 592 plans and ancillary documents, 2,943 volumes and 811 other items. This represents an average of 6.1 (6.4) items for each visit. In addition the Record Office received 44 requests from other departments for loans of documents. There were 582 new applications to view documents of which 23% were for official, legal and business purposes. 4% were from the media and 8% were from genealogists – a rise of nearly 2%. The remainder came to pursue a variety of historical,literary and cultural studies. 6% declared an interest in parliamentary history, nearly 3% consulted the architectural archive and 12% were interested in local studies, including lead mining in Derbyshire, Tetford enclosures, the PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 20

20 ANNUAL REVIEW 1999–2000

Glamorganshire canal, pilotage on the River Tyne, Worcestershire and Shropshire turnpikes, Bristol and the anti-slavery movement, the Bonar Bridge in Sutherland, Dublin tramways and the history of Kilburn Priory. As previously, the largest group - 44% - came for twentieth century topics or contemporary issues. These included the ever popular subject of Anglo-Irish studies, Anglo-Russian relations in the 1920s, the Communist Party of Great Britain in the 1920s and 1930s, relations between Neville Chamberlain and Lord Beaverbrook, the British press and India, Lloyd George’s visit to Berlin 1936, Burma in the 1930s and 1940s, post-war industrial relations, British Guiana in the 1950s, the 1975 referendum campaign, the Falklands War, immigration policy, gender and the European Union, the Westland affair, infanticide, the Hillsborough disaster, the movement of nuclear waste, and the Millennium Dome. Topics covering earlier periods included Elizabeth I and Parliament, nineteenth century attitudes to Oliver Cromwell,the Bill of Rights,glass making,and trials in Westminster Hall.

National Survey of Visitors to British Archives As in 1998, the Record Office participated in the National Survey of Visitors to British Archives conducted by the Public Quality Services Group, which has been monitoring public services and is preparing a National Standard of Access to Archives with the ultimate aim of acquiring BSI status. This time the survey was conducted during the month of October. Since the methodology has changed no direct comparisons can be made with the 1998 survey. However, the results for the Record Office can be compared to the national results for the same period. The results are very encouraging,as the graph shows. One significant and startling fact is that nearly 80% of our readers who responded use the internet compared to the national figure of 51%.

HLRO Excellent advice service UK Excellent document delivery

Excellent copying service

Strongly agree staff are helpful

Strongly agree staff are friendly

Strongly agree staff are knowledgeable

Excellent archives service overall

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% RATING OF ARCHIVE SERVICES

The survey was also very useful in enabling us to identify areas where we can improve our services. For instance, it revealed that only 14% of readers are aged between 16 and 24 and that 60% of readers are making a one-off visit. 97.7% are white. In response to these findings we intend to examine ways of ensuring that our services are widely utilised by all citizens in order to promote Government objectives such as those relating to lifelong learning and social inclusion (see the Government Policy on Archives, 1999, Cm 4516). PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 21

21 What readers said about our services “Service was fast and very helpful.” “We were offered every amenity and staff in the reading room were extremely informative and helpful.” Archives “I was very pleased with the help and speed with which I found exactly what I was looking for.” The Parliamentary “We appreciate the ample desk space in which to use our laptop computer.” “From security personnel to clerical, everyone is most accommodating. Thank you.” “The ability to search catalogues over the internet would cut down on the time needed in the Search Room enabling more people to visit.” - A five-year project to automate the finding aids and to make them accessible via the internet has been launched. “More information on the internet site.” - The website will be re-designed in the near future, consistent with changes that are planned for the Parliamentary website. “In terms of computers - need more appropriate furniture that can be adjusted for the use by different people, ie dedicated computer desks/chairs.” - Further upgrades to Search Room facilities are planned in 2000-2001. “Strikes me that [to] gain access would be a bit forbidding to the average person.” - Security of the Palace of Westminster must be a prime consideration but ways of making visits to the office a less forbidding experience will be examined. A reader ticked ‘Advance information (Internet site etc)’ box for improvements:“Yes – need to know at local libraries.” - General information for readers is posted on our website; the corresponding leaflet will be included in a mailshot to all public libraries in the UK in 2000-2001 . A reader ticked ‘Visitor facilities (e.g. common room)’ box for improvements:“Would be very useful.” - We are aware that our facilities for readers are very limited. Space is at a premium in the Palace of Westminster but we will make improvements where we can.

During the year the management of ‘remote’ public enquiries was reviewed. In Answering order to improve the service to enquirers who telephone the office an answering ‘remote’ enquiries system was installed by the Parliamentary Communications Directorate,which presents callers with a range of options including access to pre-recorded messages about the office and the option to speak to a member of staff. The system for managing enquiries was overhauled and their distribution delegated to the archivist in charge of the Search Room. Enquiries concerning records or the history of Parliament, whether by letter, e-mail, fax or telephone, are now recorded on the public services database and are answered in the order they are received. The new arrangements enable improved management of enquiries and monitoring of performance. We aim to provide a response to enquiries within seven days of receipt. It remains our policy to answer enquiries about the existence, scope and content of records in order to identify material for readers to consult or to order copies, but not to undertake detailed research. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 22

22 ANNUAL REVIEW 1999–2000

During the year we received 1,530 enquiries by letter, e-mail and fax and 1,400 telephone enquiries. The figure for telephone calls does not compare with that given in last year’s report since telephone calls concerning miscellaneous subjects such as opening hours are no longer logged.

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Use of the records Media use BBC2’s Leviathan (20 May 1999) about Oliver Cromwell and the constitution, presented by Rt. Hon. Michael Portillo, featured the original Journal entry for January 1641/42 when King Charles I entered the House of Commons chamber and tried to arrest the Five Members. BBC’s Breaking the seal featured a scrapbook compiled by the Lord Great Chamberlain’s office about the trial for murder of Earl Ferrers. The Poor Law Act of 1572 was the centrepiece of a Sunday Times colour feature Pages from History, Part 6 The 16th Century:Who Cares? The Poor Law. Sky News filmed constitutional documents on display in the Royal Gallery. A Canadian television crew filmed some documents from the Beaverbrook Collection in connection with a television film about Lord Beaverbrook. The recommendation to replace vellum by archival paper for record copies of acts created considerable media interest. For some days the office seemed under siege from broadcasters filming news items and national newspapers taking photographs. David Prior gave an interview to BBC World Service for an end of century piece about women in Parliament.

Books and offprints presented by readers R. J. Q. Adams, Bonar Law ( John Murray, 1999), is the first new political biography of Law since Robert Blake’s in 1956. Anne Austin, The History of the Clinton Barony 1299-1999 (Short Run Press Limited 1999). PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 23

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Robin Betts, Dr. MacNamara 1861-1931. Ted R. Bromund, “This Somewhat Embarrassing Ship: The British Foreign Office and the Mayflower II, 1954-1957”, New England Quarterly

H. S. Cobb, “Descriptions of the State Opening of Parliament 1485-1601: Archives A Survey”, Parliamentary History, Vol.18, pt.3 (1999), pp. 303-315. (A revised

and expanded version of his article in Parliamentary History, Libraries and The Parliamentary Records. Essays presented to Maurice Bond,ed.H.S.Cobb (HLRO,1981),pp.17-24) C.J.L.Elwell,“The Black Country and Post Reform:Part I The Wolverhampton Originators”, The Blackcountryman, Summer 1999 Vol. 32 No. 3, and “Part 2 The Walsall Witness “,The Blackcountryman, Autumn 1999 Vol 32 No. 4 Graham C. Gibbs,“Abel Boyer and Jonathan Swift: a ‘French dog’ bites back”, Proceedings of the Huguenot Society, XXVII (2), 1999 Allen Smith, Postcript to Chapter I – History, The Motorway Archive: “The Anticipations of H G Wells” (typescript) David L Smith, The Stuart Parliaments 1603-1689 (Arnold,1999) The British Inheritance – A Treasury of Historic Documents, British Library and Public Record Office, 1999

Exhibitions Promoting the WESTMINSTER HALL, 1099-1999 history and records May 1999 marked the 900th anniversary of the completion of Westminster of Parliament Hall by William Rufus. The office participated with staff from each House of Parliament in the design of an exhibition to mark the anniversary, which was mounted in the Hall between May and September 1999. Several documents were displayed and the office was able to supply photographs and other images for the exhibition which was opened by Madam Speaker.

PHOTOGRAPH: DERYC SANDS PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 24

24 ANNUAL REVIEW 1999–2000

RECORD OF THE TRIAL OF CHARLES I PHOTOGRAPH:GEREMY BUTLER PHOTOGRAPHY

The exhibition traced the history and the different uses of the Hall during the 900 years. At the time of its construction the Hall was the largest in Britain;240 feet long by 67 feet 6 inches wide and with walls 40 feet high. By the late fourteenth century the Hall had fallen into a state of disrepair and Richard II undertook a programme of works that extensively re-modelled it; these included the construction of a magnificent hammer beam roof. By this time the Hall had become the legal and administrative centre of the kingdom as well as a setting for celebrations such as coronation banquets and for state occasions. In 1649 the trial of Charles I was held in the Hall and the record of the trial which is held by the Record Office was on display in the exhibition, as was an account book relating to the impeachment of Warren Hastings which took place in the Hall between 1788 and 1795. Reference was found in a file archived by Black Rod to models of the roof in the possession of the Science Museum which date from the period of the Baines restoration. These were traced to an outstore in Swindon and are now, with the agreement of the Science Museum, on permanent display in the Hall. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 25

25 Archives The Parliamentary The Parliamentary

ACCOUNT BOOK RELATING TO THE TRIAL PHOTOGRAPH: GEREMY BUTLER PHOTOGRAPHY OF WARREN HASTINGS The full history of the Hall is related in Dorian Gerhold, Westminster Hall - an illustrated History published by James & James (Publishers) Ltd, 6 Lissenden Gardens, London NW5 1LX, which was launched to coincide with the 900th anniversary.

DRAWING BY SIR FRANK BAINES OF A ROOF TRUSS PHOTOGRAPH: GEREMY BUTLER PHOTOGRAPHY IN WESTMINSTER HALL PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 26

26 ANNUAL REVIEW 1999–2000

THE 80TH ANNIVERSARY OF THE RESTORATION OF THE INDEPENDENCE OF LITHUANIA The Record Office collaborated with the Commons’Overseas Office and other staff in putting together an exhibition about the history of the UK Parliament at the request of the Lithuanian Parliament. A dozen panels utilising images drawn from the Record Office and elsewhere were dispatched to Vilnius in March where they were displayed in the foyer of the Lithuanian Parliament. The exhibition was one of several mounted by European countries in order to mark the 80th anniversary of the restoration of the independence of Lithuania. David Prior visited Vilnius to dismantle the exhibition and to organise the return of the panels, which can be borrowed for other exhibitions in the UK or overseas. He was able to assess the success of the exhibition at first hand and to meet with staff of the Lithuanian parliamentary archive.

THE TREATY OF VERSAILLES, 1919 A conference was staged by the Public Record Office to mark the 80th anniversary of the signing of the Treaty of Versailles. A small exhibition was mounted by the Record Office for an evening reception in the Cholmondeley Room at the House of Lords. This included official parliamentary records and documents and photographs from some of the Office’s Historical Collections. Items from the papers of Lloyd George, Bonar Law and J. C. C. Davidson were used to highlight episodes during the Paris Peace Conference,the signing of the Treaty of Versailles and the many international conferences which followed the Treaty.

BRITISH RECORDS ASSOCIATION A display of records was mounted at a reception in the House of Lords to celebrate the 70th anniversary of the British Records Association’s Records Preservation Section.

The History of Parliament Trust THE HOUSE OF LORDS 1660-1832 There have been several consultations with the History of Parliament Trust about the project launched in April 1999, which aims to provide a comprehensive account of the history and significance of the House of Lords in the governance PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 27

27

of Great Britain and the United Kingdom for the period of study. Members of the project team have visited the Search Room in order to undertake research and the office was pleased to be able to supply the editor with unbound Journals of the House of Lords for the period up to 1800. There will be further collaboration in future. Archives

Lectures The Parliamentary Staff gave talks or lectures to students from the following colleges,societies etc.: British Federation of Women Graduates; British Instutute of Genealogy and Historical Research, Stamford University; East of London Family History Society; Information Services Group, South-East Section; Institute of Historical Research - Introduction to methods and sources; “London on your Doorstep” group from Hounslow (2 groups); University of Hull, Department of History; University of Liverpool (MA in Archives and Records Management students); University of London; Winckworth Sherwood (Parliamentary agents) Robert Harrison gave talks about the work of the office to Lords’ staff on induction courses and to Commons’ Library staff. David Johnson lectured to and examined Blue Badge Guides on their knowledge of the Houses of Parliament.

Visits We were pleased to welcome Lord Lea of Crondall, Lord Wise, Baroness Brigstocke and Lord Wrenbury from the House of Lords on separate visits to the archives; Parliamentary Clerks from the Cook Islands, Western Australia and South East Asia; Dmitry Kazakov, Mikhail Kukai and Yelena Ponomareva from The Federal Assembly of the Russian Federation, The State Duma; Mikiko Matsumura from the National Diet Library of Japan and Yutaka Nikaido, Second Secretary of the Embassy of Japan. We welcomed the opportunity to discuss current developments with fellow archivists including Anders Norberg and Mira Barka from the Swedish Parliament,archivists from the Church of Spiritual Technology in Los Angeles, and from Glamorgan Record Office. Brian McClintock of the Committee of the Institution of Fire Engineers and Jonathan Elliott, Documentation Officer of the Scottish Parliament, made fact-finding visits on disaster plans and records management respectively.

Professional activities

JONATHAN WHITING was admitted to the Professional Register of the Society of Archivists during the year. He served on the Executive Committee of the Society of Archivists’ Records Management Group and was a member of the British Standards Institute PD0012 Committee responsible for maintaining and revising the Guide to the Practical Implementation of the Data Protection Act 1998 (1999). In September, at the invitation of the International Records Management Trust, he acted as records management consultant in a multi- disciplinary team assembled by the Department for International Development, which visited the Ugandan Parliament to advise on procedures and practice. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 28

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KATHARINE BLIGH contributed an article to the Newsletter of the British Records Association in connection with the 70th anniversary of the Records Preservation Section. She continued to serve on the Public Services Quality Group, the Quality Forum for Archives and Local Studies, attending its Annual Conference in November and regular meetings throughout the year.

CAROLINE SHENTON lectured on “Retrospective Conversion Issues for Archives” on the University College, London, Archives and Records Management postgraduate course and spoke at an Institute of Historical Research Archives and Research in Archives Seminar on “Cataloguing Standards and Structures”. She advised the British Records Association on mounting a web site and is a shadow committee member of the new Society of Archivists’ EAD/Data Exchange Group. In January 2000, she assisted the House of Commons Select Committee on Health on a visit to the archives of British American Tobacco PLC.

DAVID PRIOR continued to serve as co-chair of the Specialist Repositories Group of the Society of Archivists and was nominated by the Society to serve on the London Archives Regional Council (shadow body). He was also a member of the Executive Committee of the Greater London Archives Network and contributed several articles to the New Dictionary of National Biography.

DAVID JOHNSON continued to serve on the Society of Archivists’ Legislation Panel and was chairman of its Data Protection Working Party. Stephen Ellison succeeded him as Chairman of the UK Parliamentary and Political Parties Archive Network and as a member of the Parliamentary and Political Party Archives Section of the International Council on Archives. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 29

29 Managing resources…

THE RECORD OFFICE IS ONE OF ELEVEN OFFICES that constitute the Clerk of Organisation Archives the Parliament’s Department (the Parliament Office) of the House of Lords. Record Office staff are appointed by the Clerk of the Parliaments as Corporate Officer of the House of Lords, under the Parliamentary Corporate Bodies Act The Parliamentary 1992. The grading, pay and conditions of service of staff are broadly in line with those in the Home Civil Service. The complement of the Record Office is: 5 archivists/records managers (grades from HEO to grade 5 equivalent), 4 support staff (grades from SCO to EO). Suitably qualified and experienced staff are recruited to the professional posts and support is given to staff who are working towards Registered status with the Society of Archivists. Support staff, who are liable to transfer within the Parliament Office, are recruited according to their general suitability. There are also 6 Conservation Officers and a part-time supervisor (seconded from the British Library), and 3 Reprographic Officers (seconded from The Stationery Office). The Finance and Staff Sub-Committee of the House of Lords’Offices Committee has approved the appointment of an additional archivist/records manager in 2000-01.

Departing … Staff

SIMON GOUGH, Assistant Archives Officer was promoted to Executive Officer in the Lords’ Printed Paper Office.

DAVID JOHNSON, who retired as Clerk of the Records in June 1999, joined the Record Office as Assistant Clerk of the Records in 1966. As an historian with a strong background in research he was ideally suited for his responsibilities: charge of the public Search Room, compilation of a calendar of the Lords Manuscripts for 1714-1718, and editing and indexing of the Guide to the Records of Parliament. He became Deputy Clerk in 1981. He was an unfailingly supportive and good humoured colleague who tackled any project with exceptional care. Not least his substantial contributions to planning of a series of major exhibitions including Parliament and the Glorious Revolution 1688-1988, held in the Banqueting House in the summer of 1988; Parliament Past and Present, a permanent exhibition in the Jewel Tower in 1992; and 500 Years of Record-Keeping in Parliament,which was mounted in Westminster Hall in 1997. On succeeding Harry Cobb as Clerk of the Records in 1991, scholarly interests had increasingly to be shared with managerial and technological demands. As Clerk his most notable achievements were to initiate a policy for active records management in each House and the completion of a major conservation programme for some 20,000 Acts of Parliament, which involved the treatment of over 300 miles of vellum. The award of OBE in 1999 was a fitting culmination of his Lords’ career. In retirement he remains an active member of the profession and continues to chair the Society of DAVID JOHNSON PHOTOGRAPH: DERYC SANDS Archivists working group on Data Protection. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 30

30 ANNUAL REVIEW 1999–2000 Arriving in their place ….

ALIAS KHAN, Assistant Archives Officer, formerly a Senior Attendant in Black Rod’s Department.

CAROLINE SHENTON,Assistant Clerk of the Records,formerly a Senior Archivist in the Information and Records Department of the Public Record Office.

Work placements So far as possible we accept placements of student archivists or prospective archivists requiring practical experience before applying for their courses. This year we welcomed Deborah Tritton and Eleanor Seymour, archive students from UCL on a short placement and broke new ground with two longer-term placements by the University of Westminster. As part of its Modern History degree the university offered a new module that promotes students’ use and understanding of archives by practical work experience. The host organisation acts as mentor and contributes to the assessment of the student, who is required to complete an attachment of more than 77 hours. Our first intern, Sotiris Yiakoumi, enabled additional progress to be made with the sorting, filing, and listing of Beaverbrook Papers. Similar work was undertaken two or three days a week for three months by Katie Pirozzolo, on a placement for USA study abroad students, arranged by the university’s Business School.

CAROLINE SHENTON PHOTOGRAPH: GEREMY BUTLER PHOTOGRAPHY

Financial The Clerk of the Records as budget holder for the Record Office is responsible management for disbursement of provision for staff costs and general administrative expenses, which are funded from the House of Lords Peers’ Expenses, Administration etc. Vote and from the House of Commons Vote. As a shared service of each House the budgeted costs of the Record Office are funded by the House of Lords and House of Commons in the ratio of 60:40. Expenditure was £669,691. Receipts from the sale of photocopies and royalties totalled £13,759; and £26,032 from VAT recoveries. The comparable figures for 1998-9 were £710,332, £15,408 and £24,686.

Year 2000 An extensive evaluation of the compliance of hardware, software and office equipment was undertaken to identify the potential failure of systems as a result of the year change. A business continuity plan for the Record Office was produced outlining contingency plans in the event of internal or external Y2K threats to computer systems and to the physical protection of the records. In the event the office was able to function normally during and after the critical period in which the Millennium Operating Regime was in place. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 31

APPENDIX 1: 31 Accessions of Records

THE LIST OF ACCESSIONS which follows constitutes the 29th annual supplement Archives to the Guide to the Records of Parliament (HMSO, 1971). Items marked with an asterisk are subject to public access restrictions. Some administrative records will be destroyed in accordance with agreed retention periods. The Parliamentary

House of Lords Departmental Accountant's Office Records Standing Order Companion and staff lists 1952, 1969 and 1988 (3 items)* Black Rod's Office Office files 1978-1997 (2 files)* Clerk Assistant Original Contracts 1999 (3 documents)* Committees: Records of the following committees:* Delegated Powers and Deregulation Committee: 1998-1999 (3 boxes) European Communities Committee: 1995-1998 (2 boxes) European Communities Committee: Sub-committee A: 1998-1999 (3 boxes), Sub-committee B: 1998-1999 (4 boxes), Sub-committee D: 1998-1999 (4 boxes) Group on Procedure in the Chamber 1996-1999 (1 file) Offices Committee, Administration Board: meeting files 1997-1998 (1 bundle) Science and Technology Committee, Sub-committee I: 1997-1998 ( 3 boxes), Sub-committee II: 1998-1999 (6 boxes) Select Committee on the Monetary Policy Committee of the Bank of England: 1998-1999 (3 boxes) Computer Office Office files; budgeting information and purchase order copies 1995-1998 (20 files)* Government Whip's Office Office files 1964-1995 (13 files)* Journal and Information Office Attendance and division sheets, plus messages from Lords and Commons 1997-1999 (5 boxes) Clerk of the Journals’ general files c1986-1998 (3 boxes)* Commission for the Deputy Speakers of the House of Lords 1999 (1 item) Decennial Journal Index 1983-1993 (1 volume) Journal 1996-1997 (1 volume) Lords’ creations and obituaries; deceased peers files; Lords Reform papers 1963-1989 (8 items)* Messages from the Lords 1997-1998 (6 items) Results of Hereditary Peers party Elections 1998-1999 (1 item) Sessional Business Statistics 1997-1999 (4 items) Sessional Statistics 1998-1999 (1 item) Summary of Attendance Information 1969-1998 (1 bundle) Committee for Privileges: Papers 1998-1999 (2 bundles)* PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 32

32 ANNUAL REVIEW 1999–2000

Joint Committee on Parliamentary Privilege: Papers 1997-1999 (3 boxes)* Select Committee on the Draft Freedom of Information Bill, meeting files 1999 (1 box)* Standing Order Revisions 1970-1994 (1 box) Judicial Office Petitions for leave to appeal and petitions of appeal 1997-1998 (1 box) Printed Paper Office 'The ceremonial to be observed at the Opening of Parliament' 1976, 1985 and 1990 (3 items) Main Papers 1998-1999 (133 bundles) Private Bill Office Channel tunnel Rail Link Bill Papers 1994-1995 (40 boxes) Papers concerning Joint Committee on the City of Stoke-on-Trent Tunstall Northern By-pass Local Government Compulsory Purchase Order 1998-2000 (4 boxes) Transport and Works Act 1992: Orders laid, plans and sections, books of reference 1997-1999 (7 items, 2 rolls and 1 box) Public Bill Office House Bills 1997-1998 (3 boxes) Original Acts 1998 (49 chapters) Reading Clerk Standing Orders for public business 1994 (1 volume) Record Office Correspondence 1998-1999 (1 box)* Refreshment Department Administrative records 1994-99 (33 boxes)*

House of Commons Committee Office: Records of the following committees: * (except for memoranda reported but not printed) Agriculture Committee: 1998-2000 (219 memoranda) Culture, Media and Sport Committee: 1998-2000 (approx. 168 memoranda) Defence Committee: c1979-1992 (14 boxes) Education and Employment Committee: 1998-2000 (607 memoranda and 1 bundle) Environment,Transport and Regional Affairs Committee: 1998-2000 (41 memoranda) Environment,Transport and Regional Affairs Committee, Environment Sub Committee: 1998-1999 (9 memoranda) European Scrutiny Committee (formerly European Legislation Committee): 1988-99 (66 boxes) Foreign Affairs Committee: 1998-2000 (37 memoranda) Health Committee: 1980-2000 (101 memoranda and 23 boxes) Joint Committee on Financial Services and Markets: 1998-1999 (13 memoranda) Public Accounts Committee: 1995-1996 (2 boxes) Public Service Committee: 1996-1997 (5 boxes) Science and Technology Committee: 1997-2000 (1 box and c 40 memoranda) PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 33

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Scottish Affairs Committee: 1998-1999 (11 memoranda) Select Committee on Public Administration: 1995-1999 (8 boxes and 24 memoranda) Trade and Industry Committee: 1995-1998 (6 boxes) Treasury Committee: 1998-2000 (58 memoranda) Archives Welsh Affairs Committee: 1998-2000 (53 memoranda)

Government Whip's Office The Parliamentary Whips 1987-1988 (1 file) Journal Office Top copies of Petitions 1986-1993 (15 boxes) Files on the Tercentenary of the Glorious Revolution and the Bill of Rights 1986-1989 (1 box)* Journal 1997-1998 (1 volume) Minute Book pages 1996-1997 (1 box) Papers on Speaker's Conference concerning Electoral Law 1965-1974 (4 boxes)* Prayers for Parliament 1916 (1 item) Box used by the House of Commons' Committee Office 19th century Library Memorandum on a Parliamentary War Memorial in Westminster Hall c 1945 (1 item) Administrative papers c1960-1990 (7 boxes)* Unprinted papers 1993-1995 (102 boxes) Parliamentary Commissioner for Standards Inquiry papers 1991-1998 (18 boxes)* Parliamentary Works Directorate House of Lords Roof Overhaul Project: Repair schedule; drawings; slides; route cards and QA compliance sheets circa 1994-1998 (4 boxes)* Private Bill Office Private Bill papers and deposited plans 1993-1998 (4 boxes and 14 plans) Public Bill Office Office files c1900-1997 (4 boxes)* Papers rel. to finance Bills and allocation of time orders 1894-1987 (5 boxes and 15 files)* Private Members' Bills A-Z 1992-1993 (3 boxes)

Order signed by John Browne, Clerk of the Parliaments, 25 January Other records 1641/2. Purchased. relating to Letter to T Hackett, 6 June 1685, rel. to the Buckinghamshire election of 1685. Purchased . Parliament Standing Orders of the House of Lords 1750 (1 vol). Purchased. Order of the House of Commons relating to the Middlesex election 8 Dec 1768. Purchased. Letter from William Woodfall to Lord Auckland, 25 Jun 1793. Purchased. Summons to attend the House of Lords upon the second reading of the Bill to divorce George IV and Queen Caroline, 26 July 1820. Purchased. Letter from Thomas Erskine May to Lord Percy, 17 November 1876. Presented by Mr N Gibbs. Correspondence and papers of Sir Bryan Fell 1890-1955. Purchased. PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 34

34 ANNUAL REVIEW 1999–2000

Correspondence and papers of Viscount Samuel 1899-1942. Presented by the Oxford Centre for Hebrew and Jewish Studies (addnl. deposit). Papers of Viscount Samuel 1903-62. Presented by Mr H. Cowie (addnl. deposit). Account books relating to private Bills (Beale & Co) 1922-1958 (3 vols). Purchased. Photograph of Geoffrey Lloyd as a child and letter from Dorothy Lloyd to Mrs Long 26 May 1931. Presented by Mr N Kench. Correspondence and papers of Lord Bottomley 1941-83 (HC Library MS. 124). Correspondence and papers of Sir John Biggs-Davison MP,mainly concerning Northern Ireland, c1970-1980 (39 files and 3 boxes). Presented by Miss L Biggs-Davison (addnl. Deposit). PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:06 pm Page 35

APPENDIX 2: 35 Staff of the Parliamentary Archives

Clerk of the Records Archives David Johnson, OBE, BA, FSA, FRHist.S (to 2 June 1999); Stephen Ellison, BA, MSc (from 3 June 1999) The Parliamentary The Parliamentary Deputy Clerk of the Records Stephen Ellison, BA, MSc (to 2 June 1999) Assistant Clerks of the Records David Prior, BA, MPhil. (Archives & Public Services); Caroline Shenton, MA, DPhil, DipARM (Records & Information Services) (from 7 June 1999) Archivist (Modern Collections) Katharine Bligh, BA Records Manager Jonathan Whiting, BA, MA, RMSA Archives Officer Robert Harrison, BA Secretary Annie Pinder Assistant Archives Officers John Breslin; Simon Gough (to 22 August 1999); Alias Khan (from 16 August 1999) Conservation Officers (Seconded by the British Library): Paul Slapp (Manager part-time); Michael Combe; Chris Charles; Brian Hopkins; Elizabeth Akers; Lois Heath; Ray Rackham; Mark Naylor (temp. from 11 October 1999) Reprographic Officers (Seconded by The Stationery Office): Stephen Chamberlain; Carol Ager; David Trowbridge Repository Housemaids Gwen Neenham; Madeline Cross; Denise Johnson PAGE LAYOUT/FA/HIGH RES 18/12/2000 3:07 pm Page 36 Archives The Parliamentary The Parliamentary

HOUSE of LORDS RECORD OFFICE 2000

Published by The Stationery Office Limited and available from: The Stationery Office (mail, telephone and fax orders only) PO Box 29, Norwich NR3 1GN General enquiries 0870 600 5522 Order through the Parliamentary Hotline Lo-call 0845 7 023424 Fax orders 0870 600 5533 Email book [email protected] Internet http//www.ukstate.com The Stationery Office Bookshops 123 Kingsway, London WC2B 6PQ 020 7242 6393 Fax 020 7242 6394 68–69 Bull Street, Birmingham B4 6AD 0121 236 9696 Fax 0121 236 9699 33 Wine Street, Bristol BS1 2BQ 0117 9264306 Fax 0117 9294515 9–21 Princess Street, Manchester M60 8AS 0161 834 7201 Fax 0161 833 0634 16 Arthur Street, Belfast BT1 4GD 028 9023 8451 Fax 028 9023 5401 The Stationery Office Oriel Bookshop 18–19 High Street, Cardiff CF1 2BZ 029 2039 5548 Fax 029 2038 4347 71 Lothian Road, Edinburgh EH3 9AZ 0870 606 5566 Fax 0870 606 5588 Accredited Agents (see Yellow Pages) ISBN 0-10-441900-8 and through good booksellers © Parliamentary Copyright House of Lords 2000 Applications for reproduction should be made in writing to the Copyright Unit, Her Majesty’s Stationery Office St Clements House, 2–16 Colegate, Norwich NR3 1BQ Fax 01603 723000 £5.00 9 780104 419007