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Tuolumne County Standard Agreement for Professional Services (DRAFT)

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Tuolumne County Standard Agreement for Professional Services (DRAFT) COUNTY OF TUOLUMNE Community Resources Agency Issued: October 5, 2017 Request for Proposals Engineering Services for: Roadway Safety Signing Audit Project No. 1700 Federal Aid No. HRRRL 5932(090) Deadline for Submission of Proposals: Revised 11/1/2007: November 30, 2017 – 2:00 p.m. For an electronic version of this RFP, go to: http://www.tuolumnecounty.ca.gov (Click on “Bids, RFPs & RFQs” in the Business section) Table of Contents NOTICE ........................................................................................................................................ Page 1 SECTION I – Project Summary ............................................................................................................. Page 1 SECTION II – Scope of Work ................................................................................................................ Page 1 SECTION III – Proposal ......................................................................................................................... Page 5 SECTION IV – Selection Process ........................................................................................................... Page 6 SECTION V – Additional Information .................................................................................................. Page 8 Exhibit A: Maps of Local Roads Exhibit B: List of Local Roads Exhibit C: Map and List of Quality Assurance Roads Exhibit D: Roads Identified for Horizontal Alignment Warning Signs Exhibit E: Exhibit 10-H (Example #1) Exhibit F: Tuolumne County Standard Agreement for Professional Services (DRAFT) Request for Proposals Roadway Safety Signing Audit, Project No. 1700, Federal Aid No. HRRRL 5932(090) 2 NOTICE By way of this Request for Proposals (RFP), Tuolumne County through its Community Resources Agency (“County”) intends to select an Engineering firm (“Consultant”) to provide design engineering and surveying services for the Roadway Safety Signing Audit (RSSA), Project No. 1700 (“Project”) This Project is federally funded. SECTION I – Project Summary Tuolumne County is located in the center of the California Mother Lode area along the western slope of the Sierra Nevada mountain range. The County is bordered on the north by Calaveras County, on the south by Mariposa County, on the west by Stanislaus County and on the east by Alpine and Mono Counties. Sonora is the only incorporated city in Tuolumne County and is also the county seat. The goal of the project is to reduce motor vehicle collisions by upgrading regulatory and warning signs on all local roads to conform to the standards in the current California Manual on Uniform Traffic Control Devices (Ca MUTCD), including all revisions, as well as other relevant references. The selected Consultant will provide all survey, data, design, plans, and special provisions necessary in order to advertise the project for construction bidding. SECTION II – Scope of Work The County maintains approximately 404 centerline miles of local roads, which contain an estimated 3,400 regulatory and warning signs. Maps showing the Local Roads and a list of the Local Roads are shown in Exhibit A and B, respectively. The scope of work for this RFP shall include survey and analysis of, reporting on, and recommendations for all regulatory and warning signs on the County’s local roads. The actual number of signs is not known by the County, but will be determined through the work requested by this RFP. Engineering and Traffic Surveys (E&TS) for speed limits and stop sign warrants are not included in the scope of work, but engineering evaluations for advisory speeds around curves may be necessary and are included in the scope of work. The County will perform all necessary tasks to obtain permitting and environmental clearances from the appropriate agencies (Caltrans and the County) as needed. It is anticipated that these tasks will be performed by the County, but the County reserves the right to hire other consultants as needed. The County, the Consultant, and other needed consultants will comprise the Project Development Team (PDT). The Consultant will be expected to work closely with and coordinate with the PDT throughout the Preliminary Engineering (PE) and Environmental phases of the Project. The County will make every effort to expedite this Project and will choose its PDT, in part, based on availability and ability to expedite work. The tasks below specify the County’s expectations of the Consultant. However, the Consultant is encouraged to offer alternatives and creative means to accomplish the County’s goals. For any alteration to the tasks below, the Consultant must be clear in what they are suggesting and must explain how their alterations benefit the County. The suggested methods must be clear enough to incorporate into the agreement between the County and the Consultant, should that Consultant be awarded the project. If the consultant does not specifically identify changes they wish to make to any of the tasks, then the Consultant will be obligated to perform the tasks as specified below. Task 1 – Project Start Up and Progress Before beginning work, the selected Consultant shall perform a field visit and meet in person with County Staff to verify the extent of the data collection area and the required information the consultant must collect. The Consultant shall be prepared to discuss methodology, schedule, and answer questions the County may have. The Consultant shall be available for monthly conference calls to discuss the progress of the Project and any actions that the County can take to expedite the Project. If the County and Consultant agree that a conference call is not necessary, then the conference call for any given month may be cancelled. The Consultant shall create and maintain a project schedule that is submitted to the County upon request, upon schedule change, or monthly, whichever is most frequent. Request for Proposals – Roadway Safety Signing Audit, Project No. 1700, Federal Aid No. HRRRL 5932(090) 1 Task 2 – Sign Survey and Database Development The Consultant shall perform any and all surveying necessary in order to collect the required data. The minimum data required is as follows: 1. GPS coordinates (CCS83, Zone 3) of each sign sub square yard accuracy 2. Name of street 3. Ca MUTCD code designation or “Custom” 4. Ca MUTCD name of sign (e.g. Speed Limit, Cross Street, Chevron) 5. Sign category (per Ca MUTCD) (e.g. Warning, Regulatory) 6. Sign variation* (e.g. 35 mph, right, left, pedestrian crossing warning sign, etc.). 7. Sign size (inches x inches) 8. Retroreflectivity type (Engineering or High Intensity Prismatic) 9. Close up picture of sign in JPEG format (Minimum acceptable resolution for digital photograph is 2,600 pixels in length by 1,950 pixels in width. The database system shall be linked to the digital photographs of the signs. 10. Sign mount (post, multi-post, overhead, fence, other - specify) 11. County post mile indicator* 12. Height of bottom of sign relative to edge of pavement 13. Post type (wood, metal, other) 14. Post quantity (quantity of posts for sign structure) 15. Post shared with other signs (YES or NO) 16. Post condition (good, bent, needs replacement, etc.) 17. Notes about sign* a. Visibility of Sign (e.g. obstructed by foliage, poor sight distance, good, etc.) b. Sign condition (bent, graffiti, holes, faded, etc.) 18. General direction of sign on street (i.e. northbound, southbound, etc.) 19. Name of the person conducting the survey. 20. Is Shaded? 21. Survey Date *This data shall be provided by the Consultant if needed. The database shall be compatible with the following systems: • Windows • Microsoft SQL • ESRI geodatabase or shape file • Enterprise The database shall be developed in a way that allows the County to maintain the inventory as signs are moved and replaced. The County currently has an Esri ArcGIS Enterprise geodatabase in a Microsoft Windows environment. User workstations are a mixed environment of Microsoft Windows 7 and 10 Enterprise with ArcGIS for Desktop 10.1. The Consultant will provide three (3) electronic tablets (or devices) with a minimum of 64 Mb storage capacity to the County that allows the County to update the sign information of a given sign in the field. The Consultant shall provide training to the County on how the electronic tablet works and how to update an item in the database, as well as administering and maintaining the database. The County places small post mile indicators on some of its sign posts. The Consultant shall capture this information if it is present. See item 11 above. Quality Assurance: The Consultant shall develop a small portion of the database for the roads listed in Exhibit C and deliver it to the County for review. At this time, the Consultant will provide the electronic tablet and training to the County so that Request for Proposals Roadway Safety Signing Audit, Project No. 1700, Federal Aid No. HRRRL 5932(090) 2 the County can use it to inspect the database for quality assurance and inclusion of required data. The County will take two weeks to inspect and verify accuracy of the database after training has been given. Task 2 Deliverables: 1. Three (3) Electronic Tablets or devices 2. Training on data entry for updating and inspecting the database. 3. Training on administering and maintaining the database. 4. Small portion of the database for inspection for quality assurance and inclusion of required data. Task 3 – Horizontal Alignment Warning Signs The County has evaluated roads as listed in Exhibit
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