Resolution No: 15-6 Second: Supervisor Eberly Meeting Date: April 8, 2015

April 8, 2015 (1)

April 8, 2015

The Regular Meeting of the Rockingham County Board of Supervisors was held on Wednesday, April 8, 2015, at 2:00 p.m. at Turner Ashby High School, Bridgewater, Virginia. The following members were present:

PABLO CUEVAS, Election District #1 FREDERICK E. EBERLY, Election District #2 RICKY L. CHANDLER, Election District #3 WILLIAM B. KYGER, JR., Election District #4 MICHAEL A. BREEDEN, Election District #5

Also present:

LOWELL R. BARB, Commissioner of the Revenue CHARLES “CHAZ” EVANS-HAYWOOD, Clerk of the Circuit L. TODD GARBER, Treasurer BRYAN F. HUTCHESON, Sheriff

JOSEPH S. PAXTON, County Administrator THOMAS H. MILLER, JR., County Attorney STEPHEN G. KING, Deputy County Administrator GEORGE K. ANAS, II, Assistant County Administrator JAMES L. ALLMENDINGER, Director of Finance CASEY B. ARMSTRONG, Director of Community Development ANN MARIE FREEMAN, Director of Court Services BARRY E. HERTZLER, Director of Public Works JEREMY C. HOLLOWAY, Fire & Rescue Chief KATHARINE S. McQUAIN, Director of Parks & Recreation JENNIFER J. MONGOLD, Director of Human Resources TERRI M. PERRY, Director of Technology DIANA C. STULTZ, Zoning Administrator JESSICA G. KILBY, Deputy Clerk DONALD F. KOMARA, Residency Administrator Virginia Department of Transportation JEREMY S. MASON, Assistant Residency Administrator Virginia Department of Transportation

The following were in attendance for the Budget Hearing:

MARSHA L. GARST, Commonwealth's Attorney

LADONNA A. SHIFLET, School Board Member, Election District #1 LOWELL FULK, School Board Member, Election District #2 RENEE A. REED, School Board Member, Election District #3 BOBBY G. MAY, School Board Member, Election District #4 DANNY R. BREEDEN, School Board Member, Election District #5 DR. CAROL S. FENN, School Superintendent DR. DOUGLAS A. ALDERFER, Assistant Superintendent of School Administration CHERYL Y. MAST, Director of School Finance

JAMES L. JUNKINS, Emergency Communications Director CELEST WILLIAMS, Assistant Director of Social Services

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CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE.

Chairman Breeden called the meeting to order at 2:00 p.m.

Mr. Steven B. Walk, Turner Ashby High School Principal, welcomed the Board. Grant Ketron, Turner Ashby High School Student Council Association President, led the Pledge of Allegiance and Chairman Breeden provided the invocation.

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APPROVAL OF MINUTES.

On motion by Supervisor Eberly, seconded by Supervisor Chandler, and carried by a vote of 5 to 0, voting recorded as follows: BREEDEN - AYE; CHANDLER – AYE; CUEVAS - AYE; EBERLY - AYE; KYGER - AYE; the Board approved the minutes of the regular meeting of March 25, 2015.

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RECOGNITION – TURNER ASHBY HIGH SCHOOL GIRLS’ VARSITY BASKETBALL TEAM.

On motion by Supervisor Kyger, seconded by Supervisor Chandler, and carried by a vote of 5 to 0, voting recorded as follows: BREEDEN - AYE; CHANDLER – AYE; CUEVAS - AYE; EBERLY - AYE; KYGER - AYE; the Board approved the following resolution:

RESOLUTION

WHEREAS, the Turner Ashby High School Girls’ Varsity Basketball Team brought great honor and esteem to Rockingham County and the Metro area by winning the AAA State Championship on March 11, 2015, which was held at Virginia Commonwealth University in Richmond, Virginia; and

WHEREAS, the Turner Ashby Knights earned a berth in the Virginia High School League (VHSL) State Tournament by defeating Broadway High School (59-53) in the AAA West Region Tournament; and

WHEREAS, the Turner Ashby Knights, under the tutelage of Head Coach Rob Lovell, defeated Broadway High School in overtime (64-60) in the championship game to end the season as state champions, compiling an outstanding 27-3 record; and

WHEREAS, Coach Lovell, after winning his third state title and earning his 400th win as Turner Ashby’s Head Coach, was named Coach of the Year by the Valley District, Conference 29, West Region, VHSL and the Virginia High School Coaches Association (VHSCA) for the AAA classification; and

WHEREAS, junior guard Kierstin Roadcap was selected Valley District Player of the Year, and was named to the First Team West Region, First Team Conference 29, Second Team VHSL and First Team VHSCA; sophomore guard Hope Simmons was named to the All-Valley District First Team, First Team Conference 29, Second Team West Region and Second Team VHSCA; and senior guard/forward Alannah Miller was named to the Second Team All-Valley District; and

WHEREAS, the Turner Ashby High School Girls’ Varsity Basketball Team comprised of Ocean Burriss, Madison Evick, Vanessa Gery, Alannah Miller, Sarah Phillips, Kaleigh Roadcap, Kierstin Roadcap, Sydney Sheffer, Hope Simmons, Madison Swinehart, Savannah Witt, Sarah Wood, head coach Rob Lovell, assistant coach Tracy Harding and Junior Varsity Coach Cam Carte and assisted by manager Taylor Matthews, athletic trainer April 8, 2015 (3)

Heather Fincham and student trainer Abe Shahswar are to be congratulated for their dedication and hard work in accomplishing these accolades.

NOW, THEREFORE, BE IT RESOLVED that the Rockingham County Board of Supervisors, on behalf of its citizens, hereby recognizes the Turner Ashby High School Girls’ Varsity Basketball Team, its coaches, managers and trainers for the exemplary skill they have displayed on the court in their accomplishments, and calls upon the citizens of this community to join the Board in congratulating this outstanding group of young citizens; and

BE IT FURTHER RESOLVED, that the Board of Supervisors joins with these players, their coaches, managers and trainers in thanking the families of team members for their time and strong support, which helped to make these accomplishments possible.

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Administrator Paxton read the resolution honoring the Turner Ashby High School Girls’ Varsity Basketball Team.

Chairman Breeden and Supervisor Kyger presented the Resolution to the coach, assistant coaches and team members.

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TURNER ASHBY HIGH SCHOOL LIP DUB VIDEO 2015.

Supervisor Kyger played a video for the Board showcasing Turner Ashby High School (TAHS). In collaboration with students, staff, clubs and organizations, the video was created to express the enthusiasm and pride at TAHS.

Supervisor Breeden noted that Mr. Steve Walk, Principal, plans to retire at the end of the 2014-2015 school year. He thanked Mr. Walk for his many years of service and dedication to Rockingham County Public Schools.

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TRANSPORTATION DEPARTMENT.

The Board heard Mr. Komara's report on the activities of the Transportation Department.

Mr. Komara indicated the Southeast Connector (Route 280) project would be completed by mid-June or sooner.

Administrator Paxton provided a brief description and the location of the Southeast Connector to the Turner Ashby High School students. He explained that the road has taken nearly three years to construct and was only made possible through the cooperative effort between the State, City, County, and private developers. Mr. Komara added that the road allows traffic to flow from US Route 33 East to US Route 33 West without traveling through the City, subdivisions or secondary roads. He stated that 8,000 - 10,000 vehicles travel the Southeast Connector daily.

According to Mr. Komara, the public hearing regarding the Friedens Church Road (Route 682) bridge and railroad track project was held on April 7, 2015 and was well attended. The plan over the next two years is to replace the bridge and construct a level crossing over the railroad toward Friedens Church Road.

A public hearing regarding the Six-Year Improvement Program (SYIP) for primary roads will be held Tuesday, April 21, 2015 at 6 p.m. at the Blue Ridge Community College Plecker Center.

A public hearing for the Six-Year Improvement Program (SYIP) for secondary roads is proposed to be held during the Board meeting on May 27, 2015. Mr. Komara April 8, 2015 (4)

will provide more information in the coming weeks. He indicated there are several gravel roads VDOT would like to rebuild and hard surface.

Mr. Komara discussed the new bridge recently constructed on Airport Road (Route 727). He indicated west of that project there is a ‘S’ curve on a portion of Airport Road that will be realigned to allow for smoother traffic flow. He noted this is a revenue sharing project that will be completed within the next two years.

He also announced a public hearing regarding the Smithland Road (Route 720) bridge over Interstate 81 will be held on May 7, 2015 from 4 – 6 p.m. at the VDOT headquarters.

On the maintenance side, the paving schedule has begun, along with brush cutting, street sweeping and gravel road maintenance. Mowing will begin on May 12, 2015.

Supervisor Eberly reported that Crystal Ridge Road (Route 720) has many pot holes and is in need of tar and chip.

In response to a question from Supervisor Kyger, Mr. Komara indicated VDOT is waiting for a response from the landowner concerning the Friedens Church Road (Route 682) project.

Supervisor Kyger asked VDOT to contact the Virginia Department of Game and Inland Fisheries and the Town of Bridgewater to explore options for a potential boat landing on Airport Road (Route 727).

In response to a question, Mr. Komara indicated he would schedule a meeting with Supervisor Chandler to discuss several road concerns.

Chairman Breeden indicated Hensley Hollow Road (Route 622) needs gravel where the school bus turns around. He noted that the Town of Elkton - Route 340 project is moving along well. Mr. Komara explained that the contractor is currently exploring options to relocate the waterlines.

In response to Chairman Breeden, Mr. Komara stated that VDOT will complete two gravel road projects this summer on Sapling Ridge Road (Route 634) and Dovel Road (Route 665).

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COUNTY ADMINISTRATOR'S STAFF REPORT.

Administrator Paxton indicated staff contacted the Virginia Resources Authority (VRA) concerning a loan for the Route 33 and Pleasant Valley 16” Waterline projects. He explained that to apply for the loan the Board would need to authorize staff to submit an application to VRA by May 1, 2015. The loan would cover the two waterline projects at a total cost not to exceed $5M.

Administrator Paxton explained that the Route 33 16” Waterline would start at the new Albert Long Park on Spotswood Trail (Route 33) and run west to-near the intersection with Massanetta Springs Road (Route 687). He stated that extending the 16” line on the north side of Spotswood Trail and tying it into the existing line will improve water pressure in that area. The cost for the project is estimated at $2.5M.

He indicated the Pleasant Valley 16” Waterline will run parallel to the existing line south of Pleasant Valley Road. This waterline is necessary to provide more water to the Mt. Crawford area. The cost for the project is estimated at $2.5M. April 8, 2015 (5)

On motion by Supervisor Cuevas, seconded by Supervisor Eberly, and carried by a vote of 5 to 0, voting recorded as follows: BREEDEN - AYE; CHANDLER – AYE; CUEVAS - AYE; EBERLY - AYE; KYGER - AYE; the Board authorized staff to submit a loan application up to $5M to the Virginia Resources Authority (VRA) for the Route 33 16” Waterline and the Pleasant Valley 16” Waterline projects.

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COUNTY ATTORNEY’S STAFF REPORT.

County Attorney Miller asked the Board for a closed meeting for legal briefing.

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DEPUTY COUNTY ADMINISTRATOR'S STAFF REPORT.

Mr. King informed the Board that the Southeast Connector dedication ceremony is tentatively scheduled for Tuesday, June 16, 2015 at 10 a.m.

He mentioned the seeding did not take along Erickson Avenue around the Safe Routes to School Project and indicated the area has been reseeded.

Mr. King stated that the Massanetta Springs road improvement from Route 33 East to the Massanetta Springs Conference Center is underway, with staff currently working on right-of-way details.

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ASSISTANT COUNTY ADMINISTRATOR’S STAFF REPORT.

Mr. Anas introduced Carrie Chenery, the new Executive Director of The Shenandoah Valley Partnership.

Ms. Chenery stated she joined the Partnership on March 9, 2015. She expressed how lucky The Shenandoah Valley Partnership has been to have the commitment of Rockingham County over the years and indicated she looks forward to strengthening and continuing the relationship. She mentioned attending upcoming site tours to learn more about the opportunities the County has to offer. She closed by inviting the Board to attend The Shenandoah Valley Partnership’s Spring Forum on Friday, April 17, 2015, from 9 -11:30 a.m. in Staunton.

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FINANCE COMMITTEE REPORT.

On behalf of the Finance Committee, on motion by Supervisor Cuevas, seconded by Supervisor Kyger, and carried by a vote of 5 to 0, voting recorded as follows: BREEDEN - AYE; CHANDLER – AYE; CUEVAS - AYE; EBERLY - AYE; KYGER - AYE; the Board approved the following supplemental appropriations:

CAPITAL PROJECTS FUND

A supplemental appropriation in the amount of $1,077,180, to fund the County’s portion of the 10 percent cash buy-in to the Middle River Regional Jail. Funding will be provided by the Capital Projects Fund Reserve and funds will be transferred to the General Fund.

Supplemental Appropriation: $1,077,180 April 8, 2015 (6)

$1,077,18 GL Code: 1101-09301-00000-000-509501-000 Transfer to General Fund 0 $1,077,18 GL Code: 1101-00000-15201-000-352000-000 Capital Project Fund Reserves 0

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GENERAL FUND

Jail

Supplemental Appropriation: $1,077,180

$1,077,180 GL Code: 1001-03302-10336-000-509101-000 Middle River Regional Jail Principal $1,077,180 GL Code: 1001-00000-15101-000-351101-000 Transfer from Capital Projects Fund

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Administrator Paxton specified that the payment will be subject to the receipt of the final agreement and documents from the Middle River Regional Jail, which are anticipated to be received by the end of April, 2015.

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RECESS AND DISMISSAL OF STUDENTS.

At 2:47 p.m., Chairman Breeden recessed the meeting for dismissal of the Turner Ashby High School students.

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CLOSED MEETING.

On motion by Supervisor Kyger, seconded by Supervisor Eberly, and carried by a vote of 5 to 0, voting recorded as follows: BREEDEN - AYE; CHANDLER – AYE; CUEVAS - AYE; EBERLY - AYE; KYGER - AYE; the Board recessed the meeting from 2:49 p.m. to 3:05 p.m., for a closed meeting pursuant to Section 2.2- 3711.A - (7) Consultation with legal counsel and staff members pertaining to actual or probable litigation where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the County; and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel.

MOTION: SUPERVISOR CHANDLER RESOLUTION NO: 15-6 SECOND: SUPERVISOR EBERLY MEETING DATE: APRIL 8, 2015

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Rockingham County Board of Supervisors has convened a Closed Meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by this Board of Supervisors that such Closed Meeting was conducted in conformity with Virginia law; April 8, 2015 (7)

NOW, THEREFORE, BE IT RESOLVED that the Rockingham County Board of Supervisors hereby certifies that, to the best of each member’s knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the Closed Meeting to which this certification resolution applies; and (ii) only such public business matters as were identified in the motion convening the Closed Meeting were heard, discussed or considered by the Board of Supervisors.

VOTE: AYES: BREEDEN, CHANDLER, CUEVAS, EBERLY, KYGER NAYS: NONE ABSENT: NONE

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RECONVENE.

At 3:07 p.m., Chairman Breeden reconvened the regular meeting.

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PUBLIC WORKS DIRECTOR'S STAFF REPORT.

The Board received and reviewed Mr. Hertzler’s staff report dated April 8, 2015.

Mr. Hertzler announced the Rockingham County Cleanup Days will be April 17th and 18th at the County Landfill.

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COMMUNITY DEVELOPMENT DIRECTOR'S STAFF REPORT.

The Board received and reviewed Mr. Armstrong’s staff report dated April 8, 2015.

Mr. Armstrong announced that SUP15-034 for Dennis Stoneburner was withdrawn.

Related to the public hearing on April 21, 2015, for The Six-Year Improvement Program (SYIP) for primary roads, Administrator Paxton pointed out that there has been very little change in the Board’s primary road priorities. He indicated the only change would be removing the Southeast Connector project from the list. An updated list will be sent to Board members and Mr. King will present the list for the County at the public hearing.

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TECHNOLOGY DIRECTOR’S STAFF REPORT.

The Board received and reviewed Mrs. Perry’s staff report dated April, 2015.

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FIRE AND RESCUE CHIEF’S STAFF REPORT.

The Board received and reviewed Chief Holloway’s staff report dated April, 2015. April 8, 2015 (8)

Chief Holloway reported on a recent fire in Broadway. He indicated staff is currently working to determine the cause of the fire. He cited a fire hydrant issue, with a hydrant that was recently damaged during snow removal. Chief Holloway stated that hydrant issues of this nature are anticipated at times.

He mentioned a recent telephone service outage in Election District 4. He explained how phone service outages effect the community, especially, elderly who rely on life alert systems tied through phone lines. Chief Holloway indicated staff is working with Verizon and other phone service providers to create an outage grid similar to the Dominion Virginia Power and Shenandoah Valley Electric outage grids.

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RECREATION DIRECTOR’S STAFF REPORT.

The Board received and reviewed Mrs. McQuain’s staff report dated April, 2015.

She reminded staff of the 11th Annual Kid’s Fishing Day at Silver Lake on April 11, 2015, from 9:00 a.m. - 2:00 p.m.

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COURT SERVICES DIRECTOR’S STAFF REPORT.

The Board received and reviewed Mrs. Freeman’s staff report dated April 8, 2015.

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COMMITTEE REPORTS.

The Board heard the following committee reports from Board members and staff.

CHAMBER OF COMMERCE

Supervisor Chandler announced the following:

-The Collins Center’s Ribbon Cutting Ceremony - April 9, 2015; 4 - 6:00 p.m. -Valley Fest at Massanutten - May 23, 2015; 11:00 a.m. - 7:00 p.m. -The Rockingham County Fair Kickoff Party - April 21, 2015; 5 - 7:30 p.m.

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RECESS FOR DINNER.

The meeting was recessed at 3:19 p.m. for dinner.

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PUBLIC HEARING – SPECIAL-USE PERMIT.

At 6:47 p.m., Chairman Breeden opened the public hearing.

Ms. Stultz announced that SUP15-034 for Dennis Stoneburner was withdrawn. She indicated that waivers need to be obtained before the Board considers the application. Ms. Stultz noted SUP15-034 will come back to the Board in June. April 8, 2015 (9)

Supervisor Eberly suggested waiving the reapplication fee since the Board did not hear the request and stated that the request must be re-advertised before the June Board meeting.

Ms. Stultz noted that the request would not need to be resent to all agencies.

On motion by Supervisor Eberly, seconded by Supervisor Kyger, and carried by a vote of 5 to 0, voting recorded as follows: BREEDEN - AYE; CHANDLER – AYE; CUEVAS - AYE; EBERLY - AYE; KYGER - AYE; the Board, waived the reapplication fee and stipulated that the applicant pay for the re-advertisement and the sign of SUP15-034 Dennis Stoneburner, 8223 Simmers Valley Road, Harrisonburg 22802 for a small contractor's business (agricultural contractor - includes storage of equipment on property, use of shop, and operating business from property) on property located on the west side of Simmers Valley Road (Route 619) approximately 1 mile west of Lacey Spring Road (Route 806), Election District #2, zoned A-1. Tax Map #65-(2)-3A2.

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SUP15-035 Dennis Stoneburner, 8223 Simmers Valley Road, Harrisonburg 22802 for a small contractor's business (construction contractor) on property located on the west side of Simmers Valley Road (Route 619) approximately 1 mile south of Lacey Spring Road (Route 806), Election District #2, zoned A-1. Tax Map #65- (2)-3A2.

Ms. Stultz indicated this application is a result of a zoning violation and as soon as the applicant was aware of the violation, he applied for a special-use permit. She noted the business is located in an old winery building and the applicant did not realize a permit was required, as that building had been used previously for a commercial business.

In response to a question from Supervisor Eberly, Ms. Stultz stated if approved, a condition would be added stipulating only the northern most entrance could be used.

The applicant was present to answer questions.

Gary Simmers, the former property owner and the current adjacent property owner, indicted he had no problem with the application, stating it is long overdue. He said he has driven past this property for twelve years, watching two businesses operate. He asked the Board why a special-use permit is required now and not for the past twelve years.

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At 6:52 p.m. Chairman Breeden closed the public hearing and reconvened the regular meeting.

Supervisor Eberly reported that he visited the property and spoke with the owner and the neighbor.

Ms. Stultz responded to Mr. Simmers’ question, explaining that zoning violations are on a complaint driven basis only. She indicated that unless a complaint is received, staff is not aware of a violation. Ms. Stultz explained that once the complaint was received staff, began working on it.

On motion by Supervisor Eberly, seconded by Supervisor Cuevas, and carried by a vote of 5 to 0, voting recorded as follows: BREEDEN - AYE; CHANDLER AYE; CUEVAS - AYE; EBERLY - AYE; KYGER - AYE; the Board, subject to the April 8, 2015 (10)

following conditions, approved SUP15-035 Dennis Stoneburner, 8223 Simmers Valley Road, Harrisonburg 22802 for a small contractor's business (construction contractor) on property located on the west side of Simmers Valley Road (Route 619) approximately 1 mile south of Lacey Spring Road (Route 806), Election District #2, zoned A-1. Tax Map #65-(2)-3A2.

Conditions:

1. Use shall be located in substantial accordance to plot plan submitted with the application. 2. Building shall comply with the Statewide Building Code and the proper permits shall be obtained for a change of use for the portion of the building used for the business.

3. As required by the Health Department, there shall be no more than six employees on this property.

4. The business shall not begin operation until a certificate of occupancy is issued by the County. No certificate of occupancy shall be issued until all other conditions of this permit are met.

5. All traffic associated with this business shall use only the northernmost entrance.

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RECESS.

The meeting was recessed at 6:54 p.m.

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PUBLIC HEARING – PROPOSED BUDGET FOR THE FISCAL YEAR 2015-2016 AND PROPOSED TAX RATES FOR THE CALENDAR YEAR 2015.

At 7:00 p.m., Chairman Breeden declared the meeting open for a public hearing pursuant to Section 15.2-2506, Code of Virginia, 1950, as amended, on the Proposed Budget for the Fiscal Year 2015-2016, and Proposed Tax Rates for the Calendar Year 2015, as follows:

COUNTY OF ROCKINGHAM, VIRGINIA PROPOSED BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2015, AND PROPOSED TAX RATES FOR THE CALENDAR YEAR 2015

REVENUES

AMENDED PROPOSED FY 2014-15 FY 2015-16 GENERAL FUND General Property Taxes $ 70,157,000 $ 75,539,000 Other Local Taxes 9,906,300 10,216,300 Other Local Revenue 10,686,441 10,896,223 State Revenue 16,726,108 17,434,269 Federal Revenue 802,289 1,061,859 Insurance Recoveries 26,175 - Transfers from Other Funds 1,077,180 - Balance Carried Forward 5,603,730 3,310,664 TOTAL GENERAL FUND $ 114,985,223 $ 118,458,315

Capital Projects Fund $ 14,830,837 $ 10,063,000 School Capital Projects Fund 756,000 669,000 School Fund 121,559,203 124,770,834 April 8, 2015 (11)

School Cafeteria Fund 5,405,361 5,368,279 School Textbook Fund 662,000 662,000 Massanutten Technical Center 5,101,222 5,190,731 Asset Forfeiture Fund 410,000 130,000 H’burg-Rockingham Soc Services District 16,242,391 16,861,442 H’burg-Rockingham Comp Services Act 9,590,000 9,622,556 Central Stores Fund 45,000 45,000 Self-Funded Health Insurance Plan Fund 22,860,000 23,720,000 Water & Sewer Utilities Fund 10,403,086 11,728,200 Lilly Subdivision Sanitary District 60,000 56,754 Smith Creek Water & Wastewater Auth 412,000 411,266 Countryside Sanitary District 19,000 18,910 Penn Laird Sewer Authority 29,900 29,037 Solid Waste Fund 6,295,000 7,082,072 Laird L Conrad Law Library Fund 50,585 50,585 Human Resources Rental Fund 233,672 232,774 Emergency Medical Services Transp Fund 1,383,000 1,312,926 TOTAL REVENUES $ 331,333,480 $ 336,483,681

EXPENDITURES

AMENDED PROPOSED FY 2014-15 FY 2015-16 GENERAL FUND General Government Administration $ 5,742,044 $ 5,864,238 Judicial Administration 3,706,754 3,773,671 Public Safety 24,614,811 25,878,961 Public Works 2,309,368 2,271,519 Human Services 1,735,875 1,970,359 Parks, Recreation & Cultural 2,294,963 2,342,181 Community Development 2,452,056 2,797,648 Contributions 440,609 498,444 Contingency 450,642 500,000 Other Expenses 376,800 195,000 Transfers to Other Funds 59,409,561 60,884,775 Debt Service – County 1,994,187 2,284,843 Debt Service – Schools 9,457,553 9,196,676 TOTAL - GENERAL FUND $ 114,985,223 $ 118,458,315

Capital Projects Fund $ 14,830,837 $ 10,063,000 School Capital Projects Fund 756,000 669,000 School Fund 121,559,203 124,770,834 School Cafeteria Fund 5,405,361 5,368,279 School Textbook Fund 662,000 662,000 Massanutten Technical Center Fund 5,101,222 5,190,731 Asset Forfeiture Fund 410,000 130,000 H’burg-Rockingham Soc Services District 16,242,391 16,861,442 H’burg-Rockingham Comp Services Act 9,590,000 9,622,556 Central Stores Fund 45,000 45,000 Self-Funded Health Insurance Plan Fund 22,860,000 23,720,000 Water & Sewer Utilities Fund 10,403,086 11,728,200 Lilly Subdivision Sanitary District 60,000 56,754 Smith Creek Water & Wastewater Auth 412,000 411,266 Countryside Sanitary District 19,000 18,910 Penn Laird Sewer Authority 29,900 29,037 Solid Waste Fund 6,295,000 7,082,072 Laird L Conrad Law Library Fund 50,585 50,585 Human Resources Rental Fund 233,672 232,774 Emergency Medical Services Transp Fund 1,383,000 1,312,926 TOTAL EXPENDITURES $ 331,333,480 $ 336,483,681

PROPOSED TAX RATES Actual Proposed Proposed Classification of Tax 2014 1st half 2015* 2nd half 2015** April 8, 2015 (12)

Real Estate $ 0.64 $ 0.66 $ 0.68 Manufactured Home 0.64 0.66 0.68 Countryside Sanitary District 0.29 0.29 0.29

Actual Proposed 2014 2015 Personal Property 2.85 2.90 Recreational Vehicles 2.85 2.90 Machinery & Tools 2.55 2.55 Merchants Capital 0.87 0.87 Farm Machinery 0.44 0.44

All property tax levies are per one hundred dollars of assessed value at fair market rate, except merchants capital which is based on 67% of fair market value. Property tax levies are effective January 1.

* -effective January 1, 2015 until June 30, 2015 ** -effective July 1, 2015 until December 31, 2015

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Administrator Paxton provided the following presentation on the proposed Fiscal Year 2015-2016 Budget:

He opened by recalling that the FY 2014-2015 budget was primarily a maintenance budget and that, - the County continues to face several significant issues. He explained that local government provides services used each day and it is a tough task for the Board to set an affordable direction that meets priorities to achieve a high quality of service. He stated how important it is to protect quality of life, while promoting the community as the place where businesses want to locate.

The Board met at the end of May 2014 with the School Board, Constitutional Officers, Departments, Agencies and members of the City to discuss how to best position the community to reach the high standards set. The Board recognized there were tough decisions to be made if the County wants to remain a leader and a place where businesses want to locate.

Administrator Paxton highlighted several challenges such as revenue growth, which has not kept pace with the cost of providing services to the community. For every 1% of growth in overall cost of operations, it takes a 1.15% increase in local revenue. He pointed out that County and school facilities that were renovated in the late 1990’s and before will require significant capital maintenance. There is the increasing cost of providing benefits for the workforce. The County is a $300M business with over 3,000 employees and finding the right mix of pay, benefits, and compensation for today’s workforce is essential. There is the impact of growth and diversity in population on services, facilities, equipment and manpower. He discussed the critical issue of increased emergency calls and lack of volunteerism.

Administrator Paxton indicated that after discussing these issues at the May work session, the Rockingham 2020 Financial Plan was developed to begin addressing the challenges facing the County. He explained that the Financial Plan creates a long- term direction for County operations and provides certainty. In turn, certainty helps to sustain the economic growth in the community. Projects, operational costs and issues are moving targets and timing is determined by local economic conditions, state and federal funding, changes in state and federal laws and regulations, and changes in the demand for services by the community.

Administrator Paxton talked about other issues the Board discussed in May. He indicated one of the utmost responsibilities the Board sees as its role is preparing youth for tomorrow’s technology-based economy. Workforce readiness - When students graduate from high school they need to possess the skills companies are April 8, 2015 (13)

looking for in order for companies to locate in the County. He noted that the school system has a new initiative focused on that area.

Next, he addressed the impact of declining volunteerism in fire and emergency medical response. There is an increased emergency call load stressing the County’s emergency response system. He indicated at the jail level, adjustments must be made to address overcrowding and the construction of a satellite facility. The County is facing the issue of below market pay leading to high turnover rates and low numbers of experienced workers. Current technology was mentioned, as it ensures our jobs are performed more efficiently with less manpower and provides better service to the community. There is the need for the development of recently acquired property along Spotswood Trail. Of the 70-75 acres acquired, 10 acres will be used for commercial purposes and 60+ acres will be used for a regional park.

Landfill capacity is another concern, as the County has the only regional landfill. There is a need for short and long-term water supply plans to meet demands, which is further complicated by the potential limitation on economic development due to fixed wastewater capacities at Harrisonburg-Rockingham Regional Sewer Authority (HRRSA). Administrator Paxton stated that the County has to establish a long-range plan to maintain facility infrastructure that has been in place for 20+ years. He stressed how monitoring and adjusting the employee benefit program is necessary to remain competitive in attracting and retaining the best and brightest workers. He cited that throughout this entire process, the Board understood that the critical limiting factors are scarce resources.

The FY 2015-2016 proposed budget is $336,483,681 versus the FY 2014-2015 amended budget of $331,333,480. This is about a 1.6 percent increase. Included in the budget are several initiatives identified in the financial plan.

The first proposed initiative is in education. The School Board is implementing an innovative approach to instruction that is not just a technology initiative but an opportunity to completely change instruction and do it better. This approach meets the critical need to prepare a workforce that is capable of competing for jobs in technology-based industries and to maintain the existing jobs.

In public safety, the budget includes an incremental increase in staff to address higher emergency call loads. He explained that in many cases the initial call leads to other agency involvement, such as law enforcement or fire and rescue, possibly leading to child protective services and on to foster care. Furthermore, the pay needs to be improved in those critical areas - public safety, mental health and social services to retain qualified and experienced staff. Administrator Paxton stated that when the Board met last May, it was pointed out that in foster care alone 80% of workers had less than one year of experience, meaning individuals right out of college are being tasked with critical situations.

There are proposed Fire and Rescue initiatives to strategically add full-time fire and rescue staff to work with volunteers for timely fire and rescue response. There is also the next phase of the self-contained breathing apparatus program. That program is critically important to provide the equipment necessary for emergency personnel to respond in a safe manner.

Regarding corrections and the Regional Jail, the Board and Harrisonburg City Council agreed in principal, with Staunton, Waynesboro and Augusta County, to partner with Middle River Regional Jail. This agreement meets the identified long- term space need. Currently, the jail does not have space to address issues. At the same time, the Board understands that alternative programs to reduce recidivism are critical and have included funding in the budget for additional staff.

After discussion regarding mental health, funding to increase the mental health program in conjunction with the Community Services Board (CSB) was included in April 8, 2015 (14)

the proposed budget. In addition, there are initiatives (within mental health itself) to reduce the backlog that existed prior to July, 1, 2014. The CSB implemented a new access to services model that provides immediate screening and evaluation for new clients at the Community Services Board. In the past, an individual in need may have been given an appointment 2-3 weeks out, which was an ineffective way to treat mental health situations.

The proposed budget includes four positions in Family Services to hire foster care workers to improve case supervision. The high volume of paperwork and information required by the state in the foster care area is double the workload that the state sets as the benchmark. Administrator Paxton noted each of the staffing requests mentioned are shared positions with the City of Harrisonburg.

He explained the Community Safety Continuum from a 911 call, to court. Over the past five years there has been a 5 percent increase in population, with a 20 percent increase in calls to the emergency communication center. Such an increase has caused emergency calls to be answered at a slower rate. As a result, four emergency communications positions have been included in the budget. Since there are four shifts to cover a 24 hour period, four positions have been requested. In the Sheriff’s Department, one road deputy and one investigator have been requested. Six fire and rescue technicians for the Hose Co. # 4 service area and one fire and rescue technician floater have been included in the budget. The six positions will provide for two 24 hour positions 365 days per year.

Continuing along the Continuum, four social workers have been added to provide critical foster care service. Court services needs one pre-trial services investigator to handle pre-trail investigations and one justice system data analyst to analyze who is in the jail and ensure the correct services are being provided. Looking further, there is a proposal to add a day reporting system. A day reporting system would allow certain inmates to be released while awaiting trial, allowing them to retain a job. The individual would check-in each morning and evening with the day reporting office.

Administrator Paxton went on to address the East Rockingham Emergency Response Station, the first County-owned station of this nature. He explained the importance of centrally locating personnel in order to respond to a larger geographic area. Once the East Rockingham Station is open in the fall, the proposal is to move two full-time responders from Grottoes to the McGaheysville location to provide dual response from a centrally-located station. He indicated that the Board continues to struggle with the Fire Equipment Replacement Program. Fire apparatus is extremely expensive (from $600,000-$800,000 for a fire engine to $1M+ for a ladder truck). The Board needs to determine how to keep that equipment current.

Administrator Paxton said the on-going cost of the school technology program is about $1M. The Community Safety Continuum discussed is $3.6M. The other significant change in the budget is funding for a 2% increase for all County and School Division employees effective July 1, 2015 at a cost of $2.1M, with an additional $700K for the employer’s share of a 5 percent increase in Health Insurance.

He went on to explain that the County operates two quasi-business operations - Water & Sewer and Landfill. Both are set up so that the fees generated pay the way. The proposed budget includes extending water lines along Spotswood Trail from the Albert Long Park to the new Massanetta Springs Road at a cost of $2.5M and to construct a parallel line in the Pleasant Valley area at a cost of $2.5M.

Administrator Paxton explained that the landfill provides solid waste disposal for Rockingham County and Harrisonburg City. He briefly discussed the development of the next cell for waste disposal, and explained it is a very detailed process that takes an extended period for approval and construction. Next year’s budget proposes to include $3.5M toward the project. He indicated staff would most likely recommend April 8, 2015 (15)

that the County borrow the funds from the Virginia Resources Authority, and tie the debt service payments to the usage of that cell. As the landfill is used, the fees will generate enough money to pay the debt service.

Administrator Paxton indicated the proposed budget includes a four cent real estate tax increase and a five cent personal property tax increase for 2015. He indicated the average increase per family is $6.67 per month, or about 3 percent. The increase in taxes correlates to the increase in the budget. He reported that 66 percent of the tax increase would go to education, 15 percent to public safety, 5 percent to human services and 2 percent or less to other areas.

He closed by reading a quote “We do make a difference - one way or the other. We are responsible for the impact of our lives. Whatever we do with whatever we have, we leave behind us a legacy for those who follow.” He went on the say, “the kind of legacy we hope to leave is a positive influence in preparing our community for future success. That success will be measured by sustaining, for our children and grandchildren, the high quality of life that we enjoy today. This proposed budget cannot and does not attempt to address all the issues facing the County, but it does meet some of those critical challenges for our community to continue to be vibrant. It is not an easy decision to recommend a tax increase or for the Board to consider approving one, but the critical issues facing the County and the shortage of income and lack of options provided by the state and federal government to raise that revenue, leaves the Board with little choice other than to look at increasing property taxes”.

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Chairman Breeden opened the floor for public comment.

Dr. Carol S. Fenn thanked Chairman Breeden, members of the Board and administrator Paxton for their continued support and communication as they work together for the students and children in Rockingham County.

For FY 2015-2016, she reported that the school system expects a $615,000 increase from the state totaling approximately $60M. She anticipates $4.4M in revenue from the federal government. Dr. Fenn stated that the local request includes an increase of 3.9% ($2.1M) primarily for the Digital Conversion Plan, for a total operating request from local government of $56,519,186. Altogether, federal, state and local funds would provide $124.7M for the school system’s FY 2015-2016 operating budget.

She closed by introducing Dr. Oskar Scheikl, Director of Information Management for Rockingham County Public Schools.

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Dr. Scheikl provided a brief update regarding the Digital Conversion Plan for Rockingham County Public Schools. He emphasized the importance in ensuring students are educated for the future they will face. He explained how innovative, exceptional education is essential in educating and preparing students for the digital world they live in today. He discussed how digital ethics plays a critical role in preparing students for the future. The workforce initiative was discussed to explain how jobs of the future will require different skill sets.

Dr. Scheikl made it clear that staff worked carefully in determining what really works. Pilot projects were put into place to try different devices. Professional development was provided to teachers. Money was spent wisely and, as a result, less money was spent than originally requested. Year one included the increase of support staff, professional development for teachers, pilot programs for devices, and improved bandwidth. He indicated year two of the plan is approaching and schools will work to improve infrastructure at the high school level, increase professional development April 8, 2015 (16)

opportunities for teachers and further improve bandwidth. He provided a road map detailing the five year plan.

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School Board member Danny R. Breeden (District 5) introduced Board members LaDonna Shiflet (District 1), Lowell Fulk (District 2), Renee Reed (District 3), and Bob May (District 4). He spoke on behalf of the entire School Board in supporting the proposed FY 2015-2016 budget and urged approval. He noted staff met with the Secretary of Education recently and she was impressed with the Digital Conversion Plan. She also commented about the good reputation and working relationship between the School Board, Rockingham County and the Board of Supervisors. Mr. Breeden expressed appreciation to the citizens of Rockingham County and the Board of Supervisors for their continued support of what he called the finest school division in the Commonwealth of Virginia.

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Sheriff Bryan F. Hutcheson briefly summarized the activities of the Sheriff’s Department for 2014. He indicated there were 24,638 calls for service, 589 criminal investigations with 51 being Internet Crimes against Children Cases (ICAD), 1,089 court security sessions, 1,256 in-state transports, 48 out-of-state transports, 31,790 civil papers served and a total of 443 inmates to maintain. He went on to explain why more space is needed at the jail.

He highlighted budget requests for FY 2015-2016 to include additional staff, compensation, vehicles, equipment and training. He pointed out that in 2008 the Sheriff’s Department lost twelve positions and currently, only nine positions have been regained. He emphasized that the department is still in recovery mode. He mentioned retention issues and the importance of providing employee compensation to help retain employees. He indicated the need for twelve new vehicles, and noted that twelve will be turned in due to high mileage. Lastly, he expressed the need for additional funds for equipment and training to ensure employees have the needed tools to accomplish their jobs safely and efficiently. He closed by expressing his sincere appreciation to the Board for their continued support throughout the entire year.

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Commonwealth’s Attorney Marsha L. Garst began with a thank you. She pointed out that the Commonwealth Attorney’s Office handles all criminal cases in the county and city with the exception of child services and a few civil contempt cases. She noted that the Commonwealth Attorney’s Office prosecutes all cases in the County and City, including the increase in new cases that have warranted three new judges. She indicated that because of the support from the Board and City; her office has extremely qualified prosecutors and investigators that have been able to handle the workload. She went on to say, that a 42% increase in violent crime has had an effect on her office. She discussed the difficulty in hiring qualified attorneys at a starting salary of $40,000.

She mentioned a number of cost saving programs her office has instituted including cost collections that return a percentage of unrecovered fines and costs for local courts back to the locality. In addition, there is the active asset forfeiture program with the state and federal government that enables funding for training and equipment.

Commonwealth’s Attorney Garst closed by stating, “I know no one wants to talk about a tax increase, but I certainly don’t want to talk about a 42% violent crime increase. The position you’re put in - is do we allow people back on the street that are hurting others simply because we don’t want to talk about increased costs? The cost of doing business is far greater than we talk in the terms of human life. There have been April 8, 2015 (17)

a number of very serious crimes and homicides in this community that this community has never seen, the like of. While there are many who are not going to thank you tonight, I do thank you, because without your support of my office and the qualified people, we wouldn’t be able to put the people who harm our citizens where they need to be”. -----

Chief Holloway provided a presentation to address issues brought up during the May work session. He emphasized the need for additional personnel. He explained the impact that lack of volunteerism as had on the community. Chief Holloway pointed out that there has been an increase in population and a higher emergency call volume. He noted that 21,459 emergency calls were placed in 2013 and advised if the current call pattern continues, over 24,000 emergency calls can be expected in 2016 alone. He discussed the issue of overlapping calls – meaning more than one call at a time. He explained that 67% of calls dispatched are time sensitive and indicated a response time of eight minutes or less is critical. He reported that currently, the average response time across the County is fifteen minutes. Chief Holloway indicated additional staffing, priority dispatch, updates to the emergency communications system, and strategically-located emergency response stations are necessary to ensure calls are answered timely and efficiently.

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Glenn Wayland from the Rockingham Recreation Commission spoke regarding the new Albert Long Park. He indicated construction of the park is important to the community. He asked the Board to “dig deep” and revisit the figures in funding phase one and phase two of the project. He specified that the first two phases would include funding for four ball diamonds, four multi-purpose fields, support facilities, restrooms, roads and parking lots.

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Dewey Ritchie thanked the Board for holding a public hearing. He stated that citizens elect Board members and trust that they will educate themselves on the issues of local government and make the best decisions for the community. He pointed out that the money imposed through additional taxes is money taken out of circulation in the Rockingham County economy. He stated that the Board consists of Democrats and Republicans just like Ronald Reagan and John Kennedy. He expressed that both Presidents were tax cutters and understood that low taxes nourish the economy. He asked the Board if the County’s current needs are so great that the Board is willing to take $3M -$4M a year out of the local economy. Mr. Ritchie asked the Board to consider the following question: Have you done due diligence in looking for other ways and do you absolutely know that these needs are essential? He closed by reciting the following quote, “The power to tax is the power to destroy”.

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Peter Hostetler advised he is against raising taxes. He questioned whether there are other ways to raise taxes that would not affect land owners. He indicated he rents farm land and his rent will increase tremendously if property taxes increase. Related to Sheriff Hutcheson’s vehicle request, Mr. Hostetler indicated his vehicles have well over 250,000 miles. He said vehicles this day and age can run much longer. He asked if there is a way to impose a consumption tax rather than a property tax.

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In response, Supervisor Kyger explained that the state limits the forms of taxation imposed by local government and allows two very basic forms - real property and personal property. He explained that consumption tax can be raised with permission by the state, but that has already been capped at 4%. April 8, 2015 (18)

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Supervisor Cuevas stated that a $2.5M payroll increase will stimulate expenditures in our community. He reiterated what Supervisor Kyger said - that the state limits how local governments generate revenue. He explained the land-use form of taxation and how it helps farmers.

He went on to highlight numerous accomplishments throughout the County dating back to 1989, including various school renovations, new schools, a court building, and a jail. He said the projects were made possible through good money management over the years, which has earned the County their AAA Bond Rating. Supervisor Cuevas explained that previous tax tables will show the Board adjusts tax rates based on the needs of the economy. He expressed appreciation to all department heads for persevering through difficult times. He explained how every decision the Board makes is based on the best interest of the community.

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Supervisor Eberly stated that taxes will go up and taxes will go down. He expressed that Rockingham County has not seen high taxes compared to other places.

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At 8:45 p.m., Chairman Breeden closed the public hearing and noted the Board of Supervisors will meet on Wednesday, April 22, 2015 at 6:00 p.m. at the Rockingham County Administration Center to consider adoption of the budget for fiscal year 2015-16 and to establish property tax rates for calendar year 2015.

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At 8:47 p.m., Chairman Breeden adjourned the meeting.

______, Chairman