S.A.C.C.I. Agulu Document

S.A.C.C.I. AGULU DOCUMENT

DATA PROCESSING NOTE FOR SS2

PRESENTATION SOFTWARE/PACKAGE A presentation package is application software used to display information in the form of a slide show. Presentation package contains a text editor to add your written content and abilities within the program to add charts and graphic images to liven up your slide show. Any software for creating graphic presentations with visual aids handouts, slides, text with audio or video are called “PRESENTATION”. Examples of Presentation Package Common examples of presentation package are 1. Microsoft PowerPoint 2. Macromedia flash 3. Windows movie maker 4. Corel presentation 5. Apple keynote 6. Soft maker presentation Uses of Presentation Package 1. It is used for electronic presentation like delivering of lectures 2. It is used to prepare conference note 3. It is used to outline points for meetings 4. It is used for creating organizational and other types of charts 5. It is used for creating photo album Common features of presentation packages 1. Slide master: This allows the style (font size background etc) to be set once and then used throughout the presentation.

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2. Transitions: This is how the presentation software moves the display of one slide to another. 3. Animation: This is a features allow users animate contents of the slide (I.e. create motion effects) 4. Slide notes: when these are used, the presentation will see the current slide and any notes associated with it on the display. 5. Slide show: The slide show feature displays slide contents to audience during presentation. 6. Insertion of pictures: presentation package allows user to insert picture from external sources 7. Insertion of video and audio: presentation packages allow users to insert video files to their presentation 8. Creation of slide: To crates presentation, group of slides are created.

INTRODUCTION OF MICROSOFT POWERPOINT PowerPoint is a presentation program that can create beautiful slide shows with text, images, audio and video and it is also the program that is used if we have to make transparencies for the overhead projector. PowerPoint is a complete presentation graphics packages. It gives everything that we need to produce a professional looking presentation. The first version of PowerPoint was called “PRESENTER”. TAB FUNCTION The following are the tab function of PowerPoint 1. Home: used for formatting, editing and layout. 2. Insert: used for inserting shapes, more slide, tables, text media clip etc 3. Design: used for themes, background, colors, arrange objects

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4. Animation: used for movements of slide and objects 5. Slide show: used for displaying, resolution, preview custom etc 6. Review: used for spell, check translate text 7. View: used to show different views of your slide STARTING/OPENING POWERPOINT 1. Click on start 2. Click on all program 3. Click on Microsoft office 4. Click on Microsoft office PowerPoint USING KEYBOARD SHORTCUT TO START POWERPOINT 1. Press window key + R 2. Type/key in “PowerPoint” on the run box 3. Press Ok or Enter on the keyboard ADDING $ DELECTING SLIDES Once PowerPoint is launched, by default it displays a slide called Title Slide.  We can add a new slide by clicking on the NEW SLIDE icon or by clicking enter below the slide you just finished.  To remove or delete the unwanted slide you click on DELETE SLIDE icon right to new slide icon or you right click on the slide and press delete key on the keyboard. ADDING TEXT TO SLIDES  To add text to a slide, adopted border where one can add tittles is known as PLACEHOLDER To add text, click on the placeholder and type BACKGROUND, styles, fonts, Colors.  To apply any of the above, click on the DESIGN TAB at the top of the screen to scroll through different background and style.

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 Click on THEMES and go to the color tab to change the color of the theme. You can also change the font and add some fun effects.  You can also adjust the background color by clicking on background style. ADDING GRAPHICS OR PICTURES 1. Click on INSERT TAB 2. Select the types of graphic option from clip art, shapes and pictures buttons from the menu. 3. Double click on it to add it 4. Adjust the size as needed CREATING A PHOTO ALBUM 1. Click on the insert tab 2. Click on photo albums command album option 3. Click on the new photo 4. Click on the file/disk command to select picture you have saved to used for the photo album 5. Click the create command INSERTING SOUND FILES 1. Click on insert tab 2. Click on media clips 3. Browse for sound clips INSERTING CHAT 1. Click on the chart command 2. An insert chart box will appear 3. Click on the chart you prefer An Excel worksheet will open, enter the data in the excel document that you want to display on the chart.

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ANIMATION CONTENTS Animation (custom animation) is a set of effect which can be applied to objects in PowerPoint so that they will animate (motion) in the slide show PowerPoint provides four types of animations 1. Entrance 2. Emphasis 3. Exit 4. Motion path 1) Entrance animation determines the manner in which an object appear on a slide 2) Emphasis animation does something to draw attention to an object example: the object can become larger 3) Exit animation determines the manner in which the object leaves a slide 4) Motion path animation determines how an object moves around a slide. ADDING ANIMATION EFFECTS  Select the object you want to animate  Choose the animation tab  Click on custom animation button  Click the add effect button  Choose the type of effect you want from the sub mentioned  Click the effect you want SLIDE TRANSITIONS Transitions determine how your presentation moves from one slide to the next. PowerPoint provides several transition methods. You can add sound to a transition and you can control its speed.

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A transition can occur when the presenter clicks the mouse or after the amount of time you specifies. HOW TO APPLY TRANSITION TO SLIDE 1) Click on animation tab 2) Choose move transition button 3) Click on the transition you want to apply 4) After choosing click on apply to all slides RUNNING SLIDE SHOW After the creation of the slide, you can run the slide show by doing any one of the following  Press F5 OR  Click the slide show tab  Click ON from the b beginning button OR  Click on the slide show icon in the button right corner of your screen PRINTING OF SLIDE 1) Open the presentation that you want to print 2) Click on office button or file 3) Click on print, A menu appear 4) Specify the page orientation, select landscape or portrait orientation under setting 5) Click print

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WEB DESIGN PACKAGE What is Web Designing? Web design is the process of creating website. It encompasses several different aspects including webpage layout, content production and graphic design. While the term web design and web development are often used in interchangeable. Web design is technically a subset of the broader category of web development. Websites are created using a markup language called HTML (Hypertext markup language). Web designers build web page using the HTML tags that defines the content and Meta data of each page. The layout and appearance of the elements within a web page are typically defined using CSS (CASCADING STYLE SELECT). Therefore most websites include a combination of HTML and CSS that defines how each page will appear in a browser. Websites design include more abstract element such as usability, layout, user habits navigation logic and other things that simplify the using of websites and help to find information faster. TYPES OF WEB DESIGN EDITORS 1. HTML Editor: This is a tool for editing or evaluating code in hypertext markup language (HTML). What set it apart from the simple text editor is its array of feature and tools that are not present in any ordinary text editors 2. IMAGE Editor: This is another important web design application used by the designers for optimizing images such as Lagos which will be used on the websites. Image editor contains a vanity of editing features 3. WYSIWYG Editor: WYSIWYG an acronym “What you see is what you get” is another kind of web design application like HTML, WYSIWYG Editor

S.A.C.C.I. AGULU DOCUMENT allows web developers to see their creations, which is their website in the way an ordinary internet user will see it. USES OF WEB DESIGN PACKAGES A web design package is a computer program used to 1. Create 2. Edit 3. Update etc Webpage and websites

COMPONENTS OF WEB DESIGNS PACKAGE Deciding on a design is one of the most exciting and challenging parts of a website development projects has to simultaneously bring function alit to the life and showcase your contents successful web design can have positive impact on your websites, ability to attract and hold visitors attention but poor web design will do the opposite. Below are components of visually appealing web design 1. Colours: The sites colours should convey your company’s personality or brand colors have a big emotional factor so it’s important to choose colors, your audience will love it. 2. Fonts: The sites fonts should also be based on the company’s brand and the feeling you want to convey to customers. The fonts need to be easy to read. 3. Picture $ Graphics: choose pictures and graphics that displays your company and products in the best light possible. Images speak volumes about your company and pay a key role in your websites look and feel. 4. Clarity: make sure all images and graphics on the site are sharp

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5. Usability: make sure that website design is user friendly. The navigation needs to be created based on how users will interact with the sites. 6. Consistency: keep the design of the site (colour, font, button styles, leading size etc ) consistent throughout the site 7. Complexity: strive for simplicity in your design keep it simple yet, not so simple that it lacks appeal 8. SEO: This is art of designing a site in a fashion that gives the site advantages for obtaining free traffic. EXAMPLES OF WEB DESIGN PACKAGE The following are examples of web design package. 1. Microsoft FrontPage 2. Adobe Dreamweaver 3. Net Object fusion 4. Rapid weaver 5. Google web designer 6. Kompozer etc GRAPHICS PACKAGE Computer graphics package or software is a program or collection of programs that enable a user to manipulate visual images on a computer. They are the packages that have special tools that enable one to design or draw any type of image like logos, banners, wedding card etc EXAMPLES OF GRAPHICS PACKAGES 1. Corel draw 2. Paint 3. Instant artist 4. Harvard graphics 5. Photoshop

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6. Logo graphics USES OF GRAPHICS PACKAGE (COREL DRAW) 1. It is used for drawing 2. It is used for manipulation of graphics 3. Used for editing pictures 4. Used for painting 5. Used to apply social effects graphics FEATURES/COMPONENTS OF COREL DRAW Corel draw window contains the following main parts 1. Menu bar: The area containing drop down menus with commands grouped by category 2. Property bar: a detachable bar with commands that relate to the active tool or objects 3. Title bar: The area displaying the title of the currently open drawing 4. Tool bar: A detachable bar that contain shortcuts to menu and other command like save new etc 5. Drawing windows: This is the area outside the drawing page or printable page bordered by the scroll bar and application controls 6. Drawing page: The rectangular area inside the drawing windows. It is the printable area of your work area 7. Rulers: Horizontal and vertical borders that are used to determine the size and position of object in a drawing 8. Color palette: a detachable bar that contains colors for quick application of full color or outline 9. Page navigator or court: The area at the bottom left of the application window that contains control for moving pages or adding pages

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10. Tool box: A detachable bar with tools for creating, shaping, filling and modifying objects in the drawing. SOME MICROSOFT OFFICE EXTENSION  DOC: Word document  XIS: Excel workbook  PPT: PowerPoint COMMON IMAGES FILE EXTENSION  JPG or JPEG: Joint photographic expert groups  TIFF: Tagged images file format  BMP: Bitmap  GIF: Graphics interchange format  PNG: Portable network graphics AUDIO FILE EXTENSION  MPZ or MPEG: Moving pictures expert group  AIFF: Audio interchange file  WMA: Window media audio  WAV: Waveform audio file format  MIDI: Musical instrument digital interface VIDEO FILE FORMAT  AVI: Audio video interface  FLV: Adobe flash video  MOV: Multimedia file format ADOBE FILE FORMAT  PDF: Portable document format  PSD: Photoshop document  SWF: Shockwave format  FLA: Flash video format

S.A.C.C.I. AGULU DOCUMENT

COMPUTER MAINTENANCE Computer maintenance is the process or practice of keeping the computer system in good working condition. A Computer system consists of both hardware and software. The hardware components of a computer system are the electronic and mechanical parts of computer, mostly called the physical parts of the computer. While the software components of a computer programs stored in the hardware. HARDWARE MAINTENANCE This involves taking care of the computer’s physical components such as computer keyboard, monitor, hard drive, mouse and other peripherals. IMPORTANCES OF HARDWARE MAINTENANCE 1. It helps to extend the computer’s life span 2. It helps prevent wears and tears 3. It helps in keeping the smooth functioning of system SOME PHYSICAL MAINTENANCE ON COMPUTER SYSTEM 1. Keep the computer away from dust and dirt 2. Keep liquids away from the computer 3. Use surge protector 4. Use uninterrupted power supply(UPS) 5. Clean the monitor with lightly dampen clean cloth 6. Use laser lens cleaner to clean the DVD/CD lens 7. Keep your keyboard crumb free SOFTWARE MAINTENANACE This involves the modification of software product after delivery to correct faults, improve performance or other attributes Software maintenance can also be defined as fixing of defects in software.

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TYPE OF SOFTWARE MAINTENANCE 1. Preventive maintenance 2. Corrective maintenance 3. Adaptive maintenance 4. Perfective maintenance  Preventive maintenance: This is also known as SCHEDULED MAINTENANCE where equipments or facilities are inspected, maintained and protected before breakdown or other problems occur  Corrective maintenance: This is where repaired or replaced are carried out after wear, malfunction or breakdown. This is commonly referred to as REPAIRS  Adaptive maintenance: This involves the implementation of changes in a part of the system which has been affected by a change that occurred in some other part of the system. It consists of adapting software to changes in the environment such as the hardware or the operating system.  Perfective maintenance: this involves making functional enhancement to the system in addition to the activities to increase the system’s performance even when the changes have not been suggested by faults IMPORTANCES OF SOFTWARE MAINTENANCE 1. To correct faults (E.g. Scanning, virus removal, defragmentation). 2. To improve performance (software upgrading, updating etc) 3. To adapt to changing environment 4. To proffer solutions to identified software problem 5. To predict software expenses.