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(Public Pack)Agenda Document for Executive Committee, 12/12/2018

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(Public Pack)Agenda Document for Executive Committee, 12/12/2018 Notice of BCP Shadow Executive Committee Date: Wednesday, 12 December 2018 at 2.00 pm Venue: Committee Suite, Civic Centre, Poole, BH15 2RU. Membership: Chairman: Cllr J Walton Vice Chairman: Cllr J Beesley Cllr P Broadhead Cllr M Greene Cllr R Lawton Cllr J Challinor Cllr N Greene Cllr I Potter Cllr B Crawford Cllr M Haines Cllr K Rampton Cllr A Filer Cllr P F Jamieson Cllr M White Cllr D A Flagg Cllr J Kelly All Members of the Shadow Executive Committee are summoned to attend this meeting to consider the items of business set out on the agenda below. The press and public are welcome to attend. If you would like any further information on the items to be considered at the meeting please contact: Matt Wisdom (01202 451107) or email [email protected] Press enquiries should be directed to Ceri Tocock: Tel: 01202 795455 or email [email protected] This Notice of Meeting and all the papers mentioned within it are available at moderngov.bcpshadowauthority.com and app online JANE PORTMAN Mod.gov DESIGNATED INTERIM HEAD OF PAID SERVICE the on 4 December 2018 Available Town Hall, Bourne Avenue, Bournemouth BH2 6DY AGENDA Items to be considered while the meeting is open to the public 1. Apologies To receive any apologies for absence from Members. 2. Declarations of Interests Councillors are required to comply with the requirements of the Localism Act 2011 regarding disclosable pecuniary interests. Declarations received will be reported at the meeting. 3. Confirmation of Record of Decisions To confirm the record of decisions from the meeting held on 7 November 2018, available to view at the following link:- https://moderngov.bcpshadowauthority.com/documents/g117/Decisions%2 007th-Nov-2018%2014.00%20Executive%20Committee.pdf?T=2 4. Public Issues To receive any public questions or statements submitted in accordance with the Constitution. Further information on the requirements for submitting questions and statements is available to view at the following link:- https://bcpshadowauthority.files.wordpress.com/2018/07/public- participation-e28093-extract-from-the-constitution.pdf The deadline for the submission of public questions is 10.00 am, Thursday 6 December 2018. The deadline for the submission of a statement is 12.00 noon, Tuesday 11 December 2018. 5. Recommendations from the Overview and Scrutiny Committee To receive any recommendations from the Shadow Overview and Scrutiny Committee. 6. Recommendations from the Joint Public Health Board 5 - 6 To receive the recommendations from the Joint Public Health Board on 19 November 2018, circulated at 6. The background agenda and papers from the meeting of the Joint Public Health Board on 19 November 2018 are available to view at the following link:- https://dorset.moderngov.co.uk/ieListDocuments.aspx?CId=282&MId=1398 &Ver=4 7. Programme Update 7 - 10 See report circulated at 7. 8. Acquisition of a Care Home 11 - 24 To note the decision of Bournemouth Borough Council in respect of the acquisition of a Care Home as an on-going concern. The background report considered by a Bournemouth Borough Council Special Cabinet on 23 November 2018 is circulated at 8. 9. Consolidated Medium Term Financial Plan (MTFP) Update 25 - 92 See report circulated at 9. 10. Local Council Tax Support Scheme (LCTSS) 2019/20 93 - 218 See report circulated at 10. 11. Executive Committee Forward Plan The Committee is asked to note the latest published Forward Plan, available to view at the following link:- https://moderngov.bcpshadowauthority.com/documents/l111/Printed%20pla n%204%20December%202018%20-%20Forward%20Plan.pdf?T=4 12. Any other business - not being a key decision - of which notice has been received before the meeting and by reason of special circumstances, which shall be specified in the record of decisions, the Chairman is of the opinion that the items should be considered as a matter of urgency. 3 This page is intentionally left blank Bournemouth, Christchurch and Poole Shadow Authority Executive Committee – 12 December 2018 and 6 Shadow Dorset Council Executive Committee – 17 December 2018 Recommendation from Joint Public Health Board – 19 November 2018 53 The Board understood that contracts for a range of Community Health Improvement Services (CHIS) were due to expire at the end of March 2019. Given this, a series of options had been considered to determine which procurement model would best suit the needs of the CHIS in order to maximise efficiency and effectiveness of the services, with agreement of the Board being sought to progress arrangements on that basis. The Board were informed of the background and rationale for what was being done; what options there were; the Framework Model and how this had been devised; risk and mitigation plans; budgets and timelines and what the preferred procurement option was. The Board were also being asked to agree to procure and award following successful completion of tender. The Board acknowledged that the preferred option - Option 4: Any Qualified Provider (AQP) under an agreed framework - meant that any provider could deliver the service - provided they met specific criteria - and would be paid according to activity. This model would offer a high level of efficiency, as it was a simple process, developed as a single framework with all six lots being included, being open to any qualified provider, and placed the power in the hands of the end user to access services where they chose. The Board recognised the need for flexibility in the delivery of these services and the choice this would give service users provided for equity, efficiency and effectiveness in meeting those needs. It would provide for a pool of assets being made available to ensure that there was the greatest opportunity for take up as necessary. The benefits of Option 4 were readily understandable to members and, given this, they were minded to support this means of procurement, as being both sustainable and reasonable. However the new arrangements would not necessarily provide such scope for accountability as those currently did. Nevertheless, there was an expectation that there would be a good prospect of collective responsibility by potential service providers in seeing that what was being done would be for the good of their communities. The Board were keen to see that, if at all practicable, an assessment could be made of how successful interventions and activities were in meeting the needs of individuals and in delivering what was hoped for from the Public Health agenda. Officers were satisfied that there were means by which this could be successfully demonstrated and work was progressing to ensure this could be the case. Whilst there was no national register for the purposes of recording who had been offered interventions, what the take up rates were nor what the outcomes from this were, there appeared to be some scope for outcomes from interventions to be recorded on the Dorset Care 5 Bournemouth, Christchurch and Poole Shadow Authority Executive Committee – 12 December 2018 and Shadow Dorset Council Executive Committee – 17 December 2018 record given that GP surgeries had that information available to them but there was a need for this to be securely and rationally managed. The board considered that the procurement exercise had taken into consideration all that it could and that, overall, Option 4 would provide all that was necessary in ensuring community health improvements continued to be made and that successful outcomes could be demonstrated by this means. Resolved 1.That the preferred option - Option 4 - for procurement and award of the Framework Agreement for the provision of Community Health Improvement Services be agreed; 2.That delegated authority to the Acting Director of Public Health Dorset in consultation with the Joint Public Health Chairmen and Portfolio holders to award to appropriate providers be approved. 3.That the Framework included NHS Health Checks as per the recommendation of the September 2018 Board meeting be noted. 4.That the procurement and award though Open Tender for provision of weight management support within the community be approved. 5.That the risk and mitigating plans from cost and volume contracts be noted. 6.That the two Unitary Council’s Shadow Executive Committee’s be asked to affirm the above 5 decisions. Reason for Decisions To enable service continuation and transformation through procurement. 6 Bournemouth, Christchurch and Poole 7 Shadow Executive Committee Report Subject BCP LGR Programme Update Meeting date 12th December 2018 Report Author Julian Osgathorpe, BCP LGR Programme Director BCP Interim Statutory Officers Contributors BCP Programme Board Status Public Classification For information for all Members Key Decision No Executive summary This report provides an overview of activity within the BCP Programme for Local Government Reorganisation in Dorset. Recommendations 1. Members note the progress made since the last BCP Shadow Executive Committee meeting on approved workstreams. Reason for To note the progress made on the Bournemouth, Recommendations Christchurch & Poole programme to prepare for local government reorganisation in Dorset and to provide assurance to Members that the Programme is progressing satisfactorily. Background detail 1. At its first meeting the Shadow Executive Committee adopted the programme framework that had previously been approved and adopted by the BCP Joint Committee. 2. The key components of this framework are as follows: 7 a. The Governance architecture comprising: i. The BCP Shadow Executive Committee ii. The BCP Programme Board, along with subordinate Phase 2 Delivery Boards established to oversee the specific operational areas of Adult’s Services, Children’s Services, Environment & Economy and Corporate & Support Services iii. The Programme Director/Central Implementation Team Leader and the implementation team iv. The Task & Finish Groups established under this architecture to progress specific workstreams. b. The programme plan comprising three phases: i.
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