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Community Emergency Plan in Partnership with Shotley Parish This Plancouncil

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Community Emergency Plan in Partnership with Shotley Parish This Plancouncil Shotley Parish Council Community Emergency Plan Confidential January 2009 Version 1 Strategic Continuity Ltd has produced this Community Emergency Plan in partnership with Shotley Parish This planCouncil. is dTheue forinformation review: contained January in 2010this document is for guidance only. The Parish Council acknowledges that Strategic Continuity Ltd shall not have any liability, either under this guidance or otherwise, in respect of the provision of services or for any actions or omissions by the Parish Council in any emergency situation. The suitability of the application of the guidance by the Parish Council to perform the services shall be entirely for the Parish Council to determine. This guidance does not constitute legal advice in relation to emergency planning. Strategic Continuity recommends that any Parish Council has suitable Public Liability cover. 1 Contents 1.0 FORWARD 1.3 Key messages 2.0 GENERAL INFORMATION 2.4 The Peninsula 2.8 Plan distribution 2.9 Aims and objectives 2.14 Why do we need a plan? 2.16 Emergency definition 2.19 What can happen in an emergency? 2.21 Recovery management 2.26 Immediate impact incident 2.28 Emerging incident 2.31 Community Emergency Team (CET) 3.0 PLAN ACTIVATION 3.1 When the plan will be activated 3.4 Initial actions 3.11 Establishing a rendezvous point (RVP) 3.13 Cordons 3.15 Setting up the Emergency Centre 3.29 Communication 4.0 DEBRIEF, ANNUAL REVIEW AND EXERCISING APPENDIX 1 Emergency Centre Box - Contents 2 Resources within the community 3 Useful contacts 4 Community information - website and parish notice boards 2 1.0 Forward 1.1 Shotley Community Emergency Plan has been written in partnership with Shotley Parish Council and Strategic Continuity Ltd to support the community in responding to an emergency. The plan will be reviewed annually. 1.2 Ultimately, no matter how much effort or resource is invested in planning for an emergency, a Parish Council and its community could still be faced with an incident or combination of incidents it did not foresee. The only consistent factor is that a community will have to ‘respond’ to an event. 1.3 KEY MESSAGES If an emergency occurs the first action should always be to contact the emergency services by dialling 999. Ensure each member of the Community Emergency Team (CET) has a current version of the plan and one copy is kept as a record by the Clerk to the Parish Council. Treat the document as confidential and store it in a secure location. Keep the plan up to date. Check and review contents at least once a year. Once the plan is completed the community should be informed that there is a plan and information detailing what to do in an emergency should be published - refer to Appendix 4. 2.0 General information 2.1 All major emergencies are dealt with by the Emergency Services, Local Authorities, Utilities and Voluntary Agencies in a combined response. In extreme conditions such as heavy snow and flooding, there is a possibility that the emergency services may not be able to reach the scene immediately. In such circumstances, the initial response may rely entirely on local people. 2.2 A Community Emergency Plan (CEP) can help a community prepare for an emergency and minimise its impact should they be affected. 2.3 Communities may have access to people or resources that allow them to respond to specific incidents that may affect a particular locality. 2.4 THE PENINSULA 2.5 The Parish of Shotley is located 10 miles South East of Ipswich at the end of the Shotley peninsula. The Shotley peninsula is bounded by the estuaries of the River Stour and Orwell, which form Harwich harbour. Situated within the harbour are the two international ports of Harwich and Felixstowe. 2.6 Shotley parish, at the extreme easterly end of the Shotley peninsula covers approximately 60 square kilometres and has a population of more than 2,200 people. The parish comprises of three distinct settlements; a hamlet centred on the Church, Shotley Gate and Shotley Street. 2.7 Shotley can be accessed by road or the two rivers. The B1456 is a single carriageway road which serves the peninsula and is the main road linking Shotley to Ipswich. In the summer months the Harwich harbour foot ferry links Shotley Gate, Felixstowe and Harwich, subject to weather conditions. In addition there exist vast open space areas that could be accessed by helicopter in the event of an emergency. 3 2.8 PLAN DISTRIBUTION Emergency Co-ordinator / Plan Author: Graham Brown Distribution List: NAME NAME Linda Rowlands Richard Jackaman 01473 788248 01473 787656 07956 187897 0791 7020837 Jim Catling Warren Rodgers 01473 788499 01473 787285 07515 271723 Michael Connell Graham Steel 01473 787757 07845 875238 Mel Newman Dave Steel Head Teacher 01473 787757 07913 888507 07747 671255 Emergency Box Graham Brown 01473 787166 07940 118940 2.9 AIMS AND OBJECTIVES 2.10 The strategic objectives of this plan are to support Shotley Parish Council and its community to understand the type of risks that could occur, maintain response plan for the purpose of ensuring that if an emergency occurs the Parish Council will be able to perform its functions so far as necessary or desirable for the purposes of providing local assistance and Parish information in support of the emergency services to: Prevent the emergency Reduce, control or mitigate its effects, or Take other actions in connection with it 2.11 The tactical objectives of this plan are geared towards an overall response lead by Suffolk local authorities so the volunteer Parish Community will, as far as possible: Assist the Emergency Services Help any victims Work with others to restore normality Communicate information to the parish community 4 2.12 In the event of local authorities not being able to respond immediately the plan will allow the Parish Council to respond in such a manner that will support the local authorities when they arrive. 2.13 The response will be wholly dependant upon the type of emergency. In no circumstances must any member of the community take any unnecessary risk or place themselves or others in danger. 2.14 WHY DO WE NEED AN EMERGENCY PLAN? 2.15 The Civil Contingencies Act 2004 imposes a legal duty on local authorities (i.e. Suffolk County, Babergh District and Borough Councils) throughout the country to prepare and maintain Emergency Plans. This function is performed by Suffolk Resilience. In turn, town and parish councils have a moral responsibility to plan and have been asked to prepare their own plans to provide local assistance and parish information in support of the emergency services in the event of an emergency. 2.16 EMERGENCY DEFINITION 2.17 An incident occurring within the parish boundaries meeting the definition of: “An event or situation which: threatens serious damage to human welfare, i.e. it involves, loss of human life, human illness or injury, homelessness, damage to property, disruption of a supply of money, food, water, energy or fuel, disruption of a system of communication, facilities for transport, or services relating to health. Or serious damage to the environment, i.e. if it involves contamination of land, water or air with biological, chemical or radio-active matter, or disruption or destruction of plant or animal life, war or terrorism”. 2.18 To place the CEP in context it would not be invoked for domestic incidents that would best be resolved by a plumber, electrician or via the 999 system. The plan has been developed for major incidents such as widespread flooding, pandemics, or other events that can be labelled ‘disasters’, or that requires the implementation of special arrangements by one or more of the emergency services, the NHS, or the local authority or emergencies as defined above in the Civil Contingencies Act. 2.19 WHAT CAN HAPPEN IN AN EMERGENCY? 2.20 The following points place into context what can happen in an emergency. It will benefit the community and overall response if the following negative aspects are turned into positive advantages during an emergency: There is an element of surprise There is panic There is an environment of uncertainty There is a shortage of time to plan There is a perceived or real loss of control, particularly during the early stages The events outpace the response of the emergency services Insufficient information is available when it is most needed Important interests are at stake such as a threat to people or resources There is intense scrutiny from the outside Regular decision making process are disrupted There is urgent need for rapid decision making 2.21 RECOVERY MANAGEMENT 2.22 In many scenarios the response phase to an ‘incident’ can be relatively short in contrast to the recovery phase. Recovery can take months or even years to complete as it seeks to address the enduring reputation, human, physical, environmental, social and economic consequences of ‘incidents’. 5 2.23 The nature, type and impact of the incident may have such a significant impact that the situation presenting itself IS the new normality; and as such the community will need to adapt accordingly. 2.24 Most major incidents can be considered to having four stages: Initial response Consolidation phase Recovery phase Restoration of normality 2.25 The following themes are consistent in every incident: Response Communication Information Community/business impact Business as usual Media Reputation Legal 2.26 IMMEDIATE IMPACT INCIDENT 2.27 Immediate impact incidents are those that occur with little or no prior warning. The effects are usually felt right away and include transportation accidents, utility failure, industrial accidents or acts of terrorism etc.
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