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2020-FEB-13 PCD Agenda Package.Pdf PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE Thursday, February 13, 2020 SCRD Boardroom, 1975 Field Road, Sechelt, B.C. AGENDA CALL TO ORDER 9:30 a.m. AGENDA 1. Adoption of Agenda PRESENTATIONS AND DELEGATIONS 2. Andrea Watson, Sunshine Coast Skating Club and Stu Frizell, Sunshine Coast Verbal Minor Hockey Association Regarding Partnership in Community Program Delivery REPORTS 3. General Manager, Planning and Community Development – Planning and Annex A Community Development Department 2019 Q4 and Year-End Report pp 1 - 16 Planning and Community Development Services (Voting – All) 4. Senior Planner – Zoning Amendment Bylaw Nos. 310.184, 2018 and 337.118, Annex B 2018 for Short Term Rental Accommodation Regulations – Implications of pp 17 - 33 Implementing Temporary Use Permit (Rural Planning) (Voting – A, B, D, E, F) 5. Senior Planner – Roberts Creek Official Community Plan Amendment Bylaw No. Annex C 641.12, 2019 and Sunshine Coast Regional District Zoning Amendment Bylaw No. pp 34 - 84 310.185, 2019 (Jacobs – 2723 Toni Rd) - Consideration of Third Reading and Adoption Electoral Area D (Rural Planning) (Voting – A, B, D, E, F) 6. Planner – Provincial Referral CRN00100 Chickwat Creek Laydown Area, Annex D Provincial File 2412315 (Bluearth Renewables Inc) – Electoral Area B pp 85 - 103 Electoral Area B (Rural Planning) (Voting – A, B, D, E, F) 7. Manager, Facility Services and Parks – Gibsons and District Aquatic Facility Annex E Janitorial Services Contract Extension – Jerry’s Janitorial Services pp 104 - 106 (Community Recreation Facilities) (Voting – B, D, E, F, DoS, SIGD, ToG) 8. Chief Building Official – Energy Step Code Update Annex F (Building Inspection Services) (Voting – A, B, D, E, F, SIGD) pp 107 - 170 9. Electoral Area A (Egmont/Pender Harbour) APC Minutes of January 29, 2020 Annex G Electoral Area A (Rural Planning) (Voting – A, B, D, E, F) pp 171 - 173 10. Electoral Area B (Halfmoon Bay) APC Minutes of January 28, 2020 Annex H Electoral Area B (Rural Planning) (Voting – A, B, D, E, F) pp 174 - 175 Planning and Community Development Committee Agenda – February 13, 2020 Page 2 11. Electoral Area D (Roberts Creek) APC Minutes of December 16, 2019 Annex I Electoral Area D (Rural Planning) (Voting – A, B, D, E, F) pp 176 - 177 12. Agricultural Advisory Committee Minutes of January 28, 2020 Annex J (Rural Planning) (Voting – A, B, D, E, F) pp 178 - 180 13. Policing and Public Safety Committee Minutes of January 16, 2020 Annex K (Voting – All) pp 181 - 183 COMMUNICATIONS 14. Pammila Ruth, Board Chair, School District 46 – Sunshine Coast, dated January Annex L 10, 2020 pp 184 Regarding Joint Use Committee Meeting 15. Ian Winn, Director, Howe Sound Biosphere Region Initiative Society, dated Annex M January 24, 2020 pp 185 - 188 Regarding News and updates from the October 25, 2019 Howe Sound Community Forum 16. BC Ministry of Agriculture News Release dated January 27, 2020 Annex N Regarding new residential options proposed for agricultural land pp 189 - 191 NEW BUSINESS IN CAMERA ADJOURNMENT ANNEX A SUNSHINE COAST REGIONAL DISTRICT STAFF REPORT TO: Planning and Community Development Committee – February 13, 2020 AUTHOR: Ian Hall, General Manager, Planning and Community Development SUBJECT: PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT 2019 Q4 AND YEAR END REPORT RECOMMENDATION THAT the report titled Planning and Community Development Department – 2019 Q4 and Year End Report be received. BACKGROUND The purpose of this report is to provide an update on activity in the Planning and Community Development Department for the Fourth Quarter (Q4) and 2019 Year End: October 1 to December 31, 2019. The report provides information from the following divisions: Planning & Development, Building, Ports & Docks, Facility Services & Parks, Recreation & Community Partnerships, and Pender Harbour Aquatic & Fitness Centre. 1 Staff Report to Planning and Community Development Committee – February 13, 2020 Planning and Community Development Department – 2019 Q4 and Year End Report Page 2 of 16 PLANNING AND DEVELOPMENT DIVISION Regional Planning [500] Key projects in Q4 included: • Extensive collaboration and coordination with Ministry of Indigenous Relations and Reconciliation, shíshálh Nation and District of Sechelt planning for implementation of the Foundation Agreement. • Coordination and partnership work with member municipalities on Childcare Action Plan work and Housing Needs Assessment. Rural Planning [504] Key projects in Q4 included: • Zoning Bylaw 310 Review – A Public Participation report was provided to the Board in Q2 summarizing feedback from community consultation events in late 2018 and the questionnaire released late in Q1. In Q4, Planning staff held internal sessions to refine the draft bylaw and prepare for additional consultation/final public participation steps including focus group meetings before finalizing the draft bylaw. • Short Term Rental Accommodations – Staff reported to the Committee on the recommended changes to the zoning amendment bylaws in Q2. A public hearing concerning these bylaws was held on June 18, 2019. In Q3, staff analyzed the results of the public hearing and overall process and presented a recommendation for consideration of third reading of the bylaws in November 2019. As per Board direction, staff will prepare a report on the implications of implementing temporary permit for short term rental accommodation. A continued high demand for Planning services, steady volume of applications and referrals, and several staff vacancies have impacted progress on several strategic projects. Management and staff have taken steps to streamline processes, including reconfiguring front counter services, to balance service levels with progress on key items. Recruitment is underway for Senior Planner position; a casual Planning Technician has been recruited to assist in the short term. 2020-Feb-13 PCD Department - 2019 Q4 and Year End Report FINAL2 Staff Report to Planning and Community Development Committee – February 13, 2020 Planning and Community Development Department – 2019 Q4 and Year End Report Page 3 of 16 OPERATIONS Development Applications Statistics Area Area Area Area Area Q4 2019 Applications Received A B D E F 2019 Total Development Permit 3 2 2 1 8 53 Development Variance Permit 3 1 4 11 Subdivision 1 1 1 3 13 Rezoning/OCP 1 1 8 Board of Variance 3 Agricultural Land Reserve 1 1 3 Frontage Waiver 4 Strata Conversion 1 Total 7 3 2 1 4 17 96 There were 17 Development Applications received in Q4 2019 compared to 12 in Q4 2018. • The 2019 total for Development Applications was 96. • The 2018 total for Development Applications was 88. • The 2017 total for Development Applications was 80. • The 2016 total for Development Applications was 57. • The 2015 total for Development Applications was 51. Development Applications Revenue Q4 2019 Revenue Stats Area A Area B Area D Area E Area F 2019 Total DP $1,500 $1,000 $900 $500 $3,900 $25,500 DVP $2,000 $500 $2,500 $5,500 Subdivision $1,030 $700 $700 $2,430 $8,100 Rezoning/ $2,900 $2,900 $14,875 OCP BoV $1,500 ALR $1500 $1500 $4,500 Strata $650 Conversion Total $4,530 $1,700 $900 $500 $5,600 $13,230 $60,625 Development Applications revenue was $13,230 in Q4 2019 compared to $6,157 in Q4 2018. • The 2019 total for Development Applications revenue was $60,625. • The 2018 total for Development Applications revenue was $69,402. • The 2017 total for Development Applications revenue was $63,360. • The 2016 total for Development Application revenue was $54,505. 2020-Feb-13 PCD Department - 2019 Q4 and Year End Report FINAL3 Staff Report to Planning and Community Development Committee – February 13, 2020 Planning and Community Development Department – 2019 Q4 and Year End Report Page 4 of 16 Provincial and Local Government Referrals Referrals DoS ToG SIGD Isld SqN Province Other* Q4 2019 Trst 2019 Total Referrals 5 5 26 There were 5 Referrals received in Q4 2019 compared to 6 in Q4 2018. • The 2019 total for Referrals was 26. • The 2018 total for Referrals was 24. • The 2017 total for Referrals was 36. • The 2016 total for Referrals was 34. • The 2015 total for Referrals was 48. In 2019 changes were made to how Provincial applications are made: • The implementation of the Foundation Agreement / Shared Decision Making-Process with shíshálh Nation has increased the rigor of requirements for some Provincial Private Moorage applications such as requiring Registered Professional Biologist field assessment / archeological assessment in advance of applications. Applications involving this rigor require less SCRD staff time for analysis, report-writing and APC referrals. Generally SCRD analysis focuses on service-area interests, such as OCP and Zoning analysis, parks and trails, water service • Applications that don’t require this rigor by the Province involve considerable SCRD staff time for analysis, reports, and APC referrals. The time requirement increases with the complexity of the application. • Referrals for Provincial Log Handling applications are now managed by the applicant. SCRD received 2 log handling applications direct from applicants in 2019. Each referral required considerable staff time to ensure all documentation was received. • Staff are reviewing how SCRD processes and responds to Provincial referrals, including a comparison with other regional districts, in an effort to identify efficiency opportunities. Building Permit Reviews Completed by Planning Staff Area Area Area Area Area Q4 2019 BP Review A B D E F 2019 Total Building Permit Reviews by 22 3
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