BOARD MEETING: Regular DATE: Wednesday, June 20,2018 TIME: 6:30 p.m. PLACE: Naples High School Cafeteria
I. Meeting Called to Order II. Roll Call III. Adopt the Agenda of the Regular Meeting of June 20. 2018 (Board Action) IV. Executive Session (Board Action) V. Pledge of Allegiance VI. Public Comments: The Board of Education invites you, the residents of our school community, to feel comfortable in sharing matters of interest or concern that you might have with us. The Board President will be happy to recognize those of you who wish to speak. We would ask that you come forward and please identity yourself before presenting your thoughts. Those items brought to the attention of the Board during this time may be taken under consideration for future response or action. {Individual comments will be limited to three minutes.) As a matter of courtesy, we ask that issues related to specific School District personnel or students be brought to the attention of the Superintendent of Schools privately. Thank you for this consideration. Board Response: The Board of Education is committed to keeping communication open and transparent. The Board of Education President will be working with the Board and the Superintendent to make every effort to respond to public comments directed to the Board of Education at previous meetings, during the next scheduled meeting. VII. Points of Interest VIII. Superintendent Recognitions & Updates • Welcome Owen Keimedy Have a Great Summer • Handbook for Coaches IX. Administrative Reports • Elementary Principal Director of Pupil Personnel Services • Secondary Principal X. Contractual Agreement • Superintendent's Contract (Board Action) . Memorandum of Agreement: Lewis White (Board Action) XI. Reserve Fimds (Board Action) XII. FLASHP Mvmicipal Cooperative Agreement (Board Action) XIII. Business (Board Action) • Policy Update Create Extra-Curricular Club • Discards - One Club • Organizational Meeting XIV. Personnel (Board Action) • Retirement Resignations Change in position: Typist, Career Counseling Office • Resignation Additional Hours: Anneke Radin Snaith . Appointment 2018-2019 Department Chairpersons - Director of Technology. 2018-2019 Extra-Curricular Instruction, and Professional 2018-2019 Coaches Development 2018-2019 Summer Program - Teacher on Special Assignment 2018-2019 Summer Hours XV. Consent Agenda Items (Board Action) • CSE, CPSE & 504 Committee Recommendations . Substitute - Cleaner School Monitor - Teacher Aide Typist XVI. Adioumment (Board Action)
Naples Elementary School Board of Education Updates ~ June 2018
Last month I share with you that I was able to attend a Tier III Response to Intervention training with Mrs. Piedici and Mrs. Grove. The workshop was presented by Ali Hearn from the Midwest PBIS Network. This educational organization supports the implementation of Positive Behavioral Interventions and Supports in state, local, and community agencies throughout the Midwest. A partner with the National PBIS Technical Assistance Center, the Network develops the capacity of schools to prevent problem behaviors, promote positive school culture, and to evaluate the impact on both social and academic success of all youth, including those with the highest level of need. Following the workshop, Joe Fantigrossi came to Naples to work with an Elementary Team (Aaron O’Rourke, Chris Arsenault, Liz Dormer, Kyle Inda, Julie Austin Robert Birdsall, Brian Meteyer, Tammy Matthews, Katie Piedici, Christine Green and I). Joe comes from Lyons CSD and works with multiple districts in our region to provide support and training in this RTI model, as well as trauma informed instruction. It was a great opportunity to begin a discussion around our goals of auditing our current practices within a Three-Tiered Model of Support and aligning our teaming structures. I am happy to report that with every department represented, we had a productive morning determining an action plan moving forward. While we have a lot of work to do, we feel we have a better focus on what our true needs are. Mrs. Piedici, Julie Austin, Carrie Grove and I attended a follow-up conference on June 4th (“Check In /Check Out”) which is an intervention we plan to turn key train our staff on in the fall. This summer we have been invited by Joe to join colleagues from other districts in a two day Tier 1 training in July, followed up by another intervention training offered by our WFL Teacher Center (“Zones of Regulation: Helping Students Regulate Emotions in Their World”). I am very excited about the work ahead that will support our students! We are incredibly blessed to have a team of staff who values our students’ emotional health as much as their academic growth.
Our students in Grade 4 have completed the annual Science State Assessment. The performance exam was administered on May 23rd and the written exam was on June 4th. I would like to say a huge thank you to Mr. Liebentritt for assisting with the administration of the performance exam, and to Mrs. Green, Mrs. Crawford and Mrs. Becker for scoring. Grade 6 completed ELA computer based field testing on June 6th. We are glad to have our state assessments completed for the year! We will use part of our summer curriculum time to review our students’ data and instructional implications.
“Increasing STEAM Opportunities and Student Engagement”: As we reflect on the 2017-2018 school year, I am so proud of the work Mrs. Castle, Mrs. Wordingham and Mrs. Radin-Snaith have done to increase STEAM activities for our students. This picture is one of my all time favorites…I think it truly captures the engagement and pure joy our students experience when they are able to have the freedom to problem solve, collaborate and create. The possibilities are endless for our young learners and we are so fortunate to have a staff that embraces STEAM!
As we plan for the year ahead, here are goals that we have for the coming school year: Increase STEAM opportunities for primary students. Currently our 1st graders go to the STEAM lab in groups of 6-8 students during our RTI block and participate in literature based projects and challenges. This has been an engaging educational opportunity for our students and we hope to increase the amount of times students are able to participate. Increase STEAM opportunities for our 2nd graders. Currently a group of 6 students rotate through the lab for a half hour session one time per week and participate in activities such as STEAM challenges and Dash and Dot. The teachers hope to carry over more of the activities in the classroom while still collaborating with Mrs. Wordingham with their weekly session to increase the number of students participating each week. Mrs. Wordingham will continue to work with the Grade 3 Team to offer a weekly after school STEAM session. It was such a popular choice that we had to do a lottery for sign- ups, showing us once again how engaging these opportunities are for our students. Ms. Brennan is planning to investigate an electronic journal that will support enrichment potentially across the grade level. Continue and expand upon the use of Spheros and EV3s Grades 4-6, as well as coding opportunities for students K-6. We currently have 4 Breakout EDU boxes at the Elementary School and 2 at the Jr./Sr. High School. Mrs. Wordingham was able to facilitate classroom use of these during computer lab times as well as in classrooms. We would love to add to our current inventory!! Continue our development of “STEAM Carts” that teachers can sign-out. Continue to work with teachers in grades 4-6 to offer additional STEAM activities for students not enrolled in chorus (which currently has 82 students signed up!). This is a once a week opportunity for 45 minutes. Our staff has truly embraced “the Arts” in STEAM, and this is another example of making sure all students have enrichment opportunities. Students are allowed to sign up on a Google doc for what activity interests them. The teachers plan and run the group activities. Development of program goals and training around our new virtual reality equipment and possible HyperDocs (student centered lessons that inspire curiosity and creativity). Continue to foster understanding (in students and staff) of the Engineering Design Process. Increase after school Makerspace activities for all grade levels. Continue to support our amazing Elementary Robotics Program (Session 1 flyer is attached!) Review of our keyboarding instruction after analyzing year end data.
It will be a full house again this summer at Naples Elementary School! We will run 2 programs – Summer Academy and the Summer Special Education Extended School Year Program. The Summer Academy is 5 weeks, Monday-Thursday, and the Summer Special Education Program is 6 weeks, Monday-Friday. Both programs are half day (8:00-11:00am). We are now fully staffed and look forward to welcoming close to 100 students this summer!
We would like to give a special thank you Mrs. Green and Deputy Jaus for hosting Summer Safety Talks to our K-6 students. The following is from a featured story on our website:
On Wednesday, June 13th, Officer Jaus spent some time with our elementary students to talk about summer safety! He reviewed important information about riding bikes and water safety. He also talked about making good choices with electronics and using the internet. All of the students greatly enjoyed talking about how to be safe this summer! Here are some important tips from Officer Jaus: Bike Safety: Have a properly fitted helmet. Make sure your bike is in good working order. Follow traffic signs and rules for biking on the road. Always walk your bike when you cross the road. Water Safety: Wear a properly fitted lifejacket when on the water. Always have an adult present when you swim. Keep your hands and feet inside the boat when boating. Internet Safety: Never give out personal information. Tell an adult if anyone asks you for personal information. Things that you put on the internet do not go away when you delete them. Other Tips: Keep your distance from lawnmowers. Wear sunscreen to protect your skin. Always follow the directions of your parent or a trusted adult.
Thank you for the endless support you provide to our students, staff and community. We feel blessed to have a Board of Education that cares so deeply about our district. Enjoy your summer! Naples 2018 - 2019 FIRST' Jr. Robotics
Students who will be in 5th, 6th, and 7th grade in 2018-19 are invited to join the FLL (First LEGO League) robotics teams.
We will meet Mondays and Wednesdays from 6:00 - 7:30. (Attendance at all meetings is mandatory!) Meetings will begin at the end of August.
Students will work with their teammates to Problem-solve, research and prepare a team presentation. Build and program a robot to complete missions.
Teams will compete in an all-day Tournament in Pal-Mac in November. Parents are responsible for transportation.
Membership fee is $25 (scholarships are available).
Parent coaches are needed!
If you are interested please complete the bottom of this form and return it to school (or email the information to Jodie Schwartz)
For more information contact: Jodie Schwartz [email protected]
2018/2019 Jr. Robotics Interest Form
Please Return to Jodie Schwartz FmST'
Student Name Student Grade 2018/2019
Parent Name(s)_
Phone number(s):_
Email address(es):_
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Special Programs BOE Report June 20, 2018 ______
Kudos: Congratulations! to all of our graduates. We have three students graduating from our out of district placements and several studdents graduuating from our building. I am very proud of the hard work and dedication each of these students have given to their education. For all of these students school did not come easily. Many of them have had to overcome many obstacles to get to this pointt. I look forward to hearing where they go next! Thank you to our staff, teachers, administration, board of education and their families for your support of them on this journey.
Summer ESY Program: We currently have 30 students in grades K-6 attending our extended school year program. We will be supporting student in four classrooms. Two 6:1:1 classrooms and two 12:1:1 classrooms. We are excited to be able to support these students in working toward meeting their individual goals.
Summer Training: We have dedicated two summer days to special education professional development. On August 2nd I will be working with the special education department on developing a special education handbook. This handbook will include processes for referring students to special education and referring students to related services. It will be a resource for our current staff and a guidance document to assist with new incoming staff. On August 3rd I will be working with co-teaching teams from the high school and elementary school. We will be working on reviewing effective co-teaching models. Teams will have an opportunity to work together and review effective strategies for implementation in September.
Department Update: We have had a great year as a department. It is hard to believe that the year is coming to an end. I have valued my time with the special education staff and have worked hard to listen to them about areas of success as well as aareas of improvement. As I enter the summer I will be working on developing an action plan for next school year. I plan to use the input from the department as well as the input from Futures education to create this action plan.
Thank you all for your support this year! It was a great year!
NAPLES CENTRAL SCHOOL DISTRICT SUPERINTENDENT'S CONTRACT
It is hereby agreed by and between the Board of Education of the Naples Central School
District located in Ontario County in the State of New York (hereinafter called the "Board") and
Matthew Frahm (hereinafter called the "Superintendent") in accordance with the action of the
Board of Education as found in minutes of the meeting held on June 20, 2018 as follows: Both parties agree that the Superintendent shall continue to perform the duties of Superintendent of
Schools in and for the public schools in said district as prescribed by the laws of the state of New
York and by the rules and regulations made thereunder by the Board of said district and they enter into this contract pursuant to Education Law Section 1711 to set forth their agreement regarding the terms and conditions of the Superintendent's employment effective July 1, 2018.
WITNESSETH:
In consideration of the conditions, covenants and terms herein contained, it is mutually agreed as follows:
1. Employment as Superintendent:
The Superintendent shall be the Chief Executive Officer of the District and shall perform all the duties and accept all the responsibilities required of a Superintendent in this District or a similar district pursuant to the provisions of the Education Law of the State of New York and shall be responsible to the Board of Education of said District.
2. Terms of Employment:
Except as provided in sections 13 and 14 of this contract, the duration of the Superintendent's employment by the District shall be for a period of five (5) years commencing July 1, 2018 and continuing through June 30, 2023. No later than June 30, 2022, the Board shall meet to consider
1 extending the term of this contract for an additional period of time with the consent of both parties. Upon reaching such agreement a motion to extend the term of this contract for such a period shall be moved, seconded and voted upon by the Board.
3. Certification and Full-Time Employment:
The Superintendent shall furnish throughout the life of this contract, a valid and appropriate certificate as defined in the Regulations of the Commissioner of Education to act as Superintendent in the State of New York. The Superintendent hereby agrees to devote his time, skill, labor and attention to said employment during the term of his contract. However, the
Superintendent, by agreement with the Board, may undertake speaking engagements, writing, lecturing or other professional duties and obligations with or without remuneration.
4. Duties and Authority of the Superintendent:
The Superintendent agrees to perform such duties as Superintendent of the Naples
Central School District as are now or may hereafter, during the course of this contract, be prescribed the Education Law of New York, the rules and regulations of the
Commissioner of Education, Acts of the United States of America or Statutes of the State of New York. In addition, the Superintendent shall exercise such other rights and powers and shall perform such other duties as are or hereafter shall be enjoined upon his by the
Board of Education of the Naples Central School District, including, but not limited to the following:
(a) Administer and supervise the Naples Central School District within the
framework of the policies of the Board of Education.
(b) Make recommendations on curriculum planning or revision of curriculum to the
end that policies and procedures of the Board of Education may be implemented.
2
(c) Keep the Board of Education advised on matters pertaining to the administration
of the Naples Central School District with particular emphasis on matters relating
to curriculum, discipline, personnel relations and finances.
(d) Make recommendations to the Board of Education as to organization and/or
reorganization of the administration of instructional programs, business affairs
and administrative staff of the Naples Central School District, which seems to
best meet the needs of the District.
(e) Be responsible for recruiting both teaching and non-teaching personnel for
vacancies and conduct interviews and make investigations of applicants for such
positions.
(f) Recommend to the Board of Education for appointment, tenure, dismissal and
the placement and transferring of all personnel.
(g) Prepare notice of an agenda for all meetings of the Board of Education and
committees thereof, together with information, comments and recommendations
when requested by the Board of Education or committees thereof, and/or when
deemed appropriate in the judgment of the Superintendent.
(h) Any additional duties assigned to the Superintendent of Schools by the Board of
Education shall be consistent with the duties normally associated with the position
of superintendent of schools in a school district in the State of New York.
(i) In accordance with Section 211-b(S) of the Education Law, the Superintendent
shall cooperate fully with any distinguished educator appointed by the
Commissioner of Education pursuant to Section 211-c of the Education Law. 3
5. Attendance at Board Meetings:
The Superintendent shall be notified of and shall have the right to attend all meetings of the Board of Education, including executive sessions of the Board, except that the Board may exclude the Superintendent from any portion of a meeting during which it is discussing the performance of the Superintendent or his salary or benefits.
6. Compensation:
The annual salary for the Superintendent commencing July 1, 2018 through June 30,
2019 shall increase 2.5%. His compensation for the remaining years of the contract shall increase 2.5% annually. Such compensation shall be paid to the Superintendent on the days established by the Board of Education for the payment of employee salaries and shall be subject to the provisions and requirement of Article II of the Education Law of the State of New York, relative to the State Teacher's Retirement System.
Throughout the term of this contract, the Superintendent will be released from his obligations upon submission of his written resignation to the Board at least sixty (60) days prior to his leaving.
7. Other Benefits:
The Board of Education agrees to provide the following benefits to the Superintendent of
Schools.
A. Health Insurance:
The District will provide the Superintendent with the Blue Cross and Blue Shield Blue
Point 2 Plan, with a $5-15-30 Drug Co-Pay, or a mutually agreeable alternative health plan. For
4
Blue Point 2 the Superintendent will contribute 12% of the total annual premium unless
otherwise agreed. The District will offer a yearly enrollment window in its health plans and the
Superintendent may switch plans at that time without any penalty.
Effective July 1, 2018 High Deductible Plan
Also available to the Superintendent will be the following high deductible plan:
• Healthy Blue $1,500/$3,000 High Deductible Health Plan (HDHP) $5/$35/$70 Rx.
• The District will pay 100% of the premiums.
• At first-time enrollment in the HDHP plan, the District will make a one-time
contribution of 100% of the deductible to the Superintendent’s Health Savings
Account (HSA) within the first thirty (30) days of first-time enrollment.
• In all subsequent years of enrollment in the HDHP plan, the District will make an
annual contribution of 75% of the deductible to the Superintendent’s Health Savings
Account (HSA) on January 1.
The district will offer a yearly enrollment window for its health plans and the
Superintendent may switch plans at that time without any penalty.
If the Superintendent is otherwise covered by health insurance, in lieu of this payment towards premiums the Superintendent may receive a payment of $750 if eligible for single coverage or $2,000 if eligible for two persons or family coverage. Health Insurance in
Retirement:
After ten (10) years employment by the District (including all prior employment) at the
time of the Superintendent's retirement as per TRS requirements, the District shall provide full
payment of retiree health insurance (family or individual coverage as the Superintendent
chooses) in an amount equal to value of the number of the Superintendent's unused sick days at 5 the time of his retirement at the rate of l/240th of the then current salary, until exhaustion of the dollar amount of unused sick leave, after which the District will provide fifty (50%) of the premium for individual coverage, except for dental coverage, for the retired Superintendent for life. The Superintendent has the option of applying the dollar amount equivalent to 50% of the individual coverage to offset family coverage at his option. If the Superintendent predeceases his spouse the surviving spouse will be entitled to continue under the district health plan by continuing to use the Superintendent's accumulated sick leave account for the purpose of purchasing health insurance (including dental insurance) until exhaustion of the dollar amount of the unused accumulated sick leave after which time the surviving spouse may continue under the district health plan by paying 100% of the premium for individual coverage. The Superintendent and his spouse will be eligible for the least costly of either the $5-15-30 copay prescription drug rider or the drug rider in effect for administrators in the District.
B. Dental Insurance:
Dental coverage will be provided through the District’s plan to the Superintendent and any dependents, upon filing a written request for the same, using yearly updated allowances based on usual, customary and reasonable charges.
C. Flexible Benefits Plan:
The District will continue to provide a flexible benefits plan for the voluntary contribution by the Superintendent, to be used for those areas allowable by law (payment of health insurance premium, non-reimbursed medical, dental, eye care costs and dependent care payments).
D. Medical Reimbursement Plan:
The District will make a contribution of $700/year for the Superintendent if participating in a
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District offered health insurance plan, with the exception of enrollment in the high deductible plan,
each school year to a Medical Reimbursement Plan (Section 105).
If the Superintendent does not receive health insurance from the District, he will lose the $700
Medical Reimbursement Plan, but will have the health insurance buyout increased by $700.
This provision is subject to all State and Federal Income Tax Laws and Regulations.
E. 403(b) Plan:
The Board shall contribute, as an employer’s non-elective contribution, Two Thousand Five
Hundred Dollars ($2,500.00) per year, for each year of this contract and any year that this contract is extended, into the tax-sheltered annuity consisting of a 403(b) I.R.C. plan and/or 457 I.R.C. plan, of the Superintendent’s choice. This annual contribution shall be made in twelve (12) equal or nearly equal monthly installments.
F. Technology:
The District shall pay and/or reimburse up to $2,000 per year for the technology purchases/
expenses of the Superintendent, including but not limited to cellular phone usage and computers.
G. Sick Leave:
As of July 1, 2018, the Superintendent shall be credited with all of the unused days of
fully paid sick leave which have accrued to him while employed previously by the District. In
addition, the Superintendent shall continue to accrue twelve (12) days of fully paid leave each
July 1 while this contract is in effect. Five (5) of these sick leave days may be used for:
personal illness, physical or mental disability of the Superintendent, or illness or death in the
family, or emergencies. "Family" is defined for this purpose as the Superintendent's spouse,
child, stepchild if the Superintendent has been or is the responsible caregiver, mother, father,
7 sister, brother, grandparents, or mother-, father-, sister-, or brother-in-law; grandchildren, stepparents, aunt or uncle shall be included in this definition in the case of death in the family.
All leaves under this contract run concurrently with leave provided by the Family and Medical
Leave Act which is hereby adopted, and no reinstatement rights of that Act are waived or modified by this contract except as provided expressly by this contract.
At the end of each school year, unused sick leave days will be carried over to the following school year to a maximum of 220 days, and any accumulated sick time beyond the
220 days will be reimbursed at $40 per day. The additional fifteen (15) days shall be credited at the start of each school year even if the accumulated sick leave days have reached the maximum to permit up to 235 days to be available during that year.
H. Personal Leave:
Personal leave is for the transaction of personal business which cannot be conducted outside of the normal work day. Such leave is not available for recreational purposes. If a request is made for the use of a personal day either immediately prior to or after a vacation period, a reason must be stated on the request for personal day use. Acceptable reasons for the use of such leave are funerals, college activities, and weddings in the immediate family, and retirement conferences/meetings. The request shall be made to the President of the Board (or in his/her absence to one of the other Board officers) who may approve the request and will inform the Board. Approval of leave at these times will be limited to no more than two (2) members of the administrative staff at one time.
The Superintendent will be allowed up to five (5) days personal leave per year. If not used by June 30, the remaining accrued days convert to and accumulate as sick leave.
I. Bereavement:
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Up to 3 days are available per year for bereavement. This leave may be used for deaths of those people as listed under Section G of Sick Leave, above. This leave is non-accumulative and non-reimbursable. If additional days are needed they will be deducted from sick leave described in section 7 (G) above.
J. Jury Duty and Legal Leave:
If subpoenaed as a witness or juror, the Superintendent will be paid the difference between the fee received as such witness or juror and the per diem rate of salary. Such absences are not deductible from sick or personal leave.
K. Extensions:
Any extension of leave concerning personal illness or illness or death in the family will be determined by the Board of Education, in its discretion.
If the Superintendent accompanies Naples Central School students on a non-school
sponsored but curricular or enrichment related trip, he shall not be subject to loss of paid
personal time if unavoidably detained or circumstance requires an earlier than anticipated
departure time. Under normal circumstances, trips of this sort are to be scheduled during vacation periods.
L. Conferences and Visitations:
The Superintendent is encouraged to attend conferences and visit other schools.
M. Unpaid Leave:
A one-year leave of absence without pay may be granted by the Board of Education in its discretion. Under some circumstances fringe benefits may be allowed during such leave.
N. Emergency Leave:
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In the event of absence due to emergencies, the Superintendent may consider such absence as part of the sick leave program.
O. Childrearing Leave:
1. Childrearing leave shall be available upon the following terms:
(a) Written notice of request for childrearing leave is to be delivered to the Board of Education as soon as practicable.
(b) Such request shall include the estimated or intended date of commencement of such leave, and the intended date for return to work. Generally, such return is to be at the beginning of a semester.
(c) Childrearing leaves must be approved by action of the Board of Education.
(d) While on childrearing leave, the Superintendent shall be entitled to such benefits, if any, as District policy and/or law, requires.
2. Adoptive leave is available, upon the same terms:
(a) Written notice of request for adoptive leave is to be delivered as soon as possible after the notification of adoption is made by the adoption agency.
(b) At such time, the Superintendent shall notify the Board of Education of the date she wishes to commence and terminate such adoptive leave. Generally, such return date is to be at the beginning of the semester.
P. Vacations:
The Board agrees to provide the Superintendent with twenty-five (25) days of vacation in each year of employment. Up to five (5) vacation days can be carried over to the following year without the Board's approval. Up to five (5) of the vacation days (or up to ten (10) if five days have been carried over from the previous year) may be taken during the academic year (except 10 that this limit does not apply to school breaks such as the Christmas, Winter, or Spring recesses).
Any unused vacation days can be turned in for sick days at the end of each year for use as per
Section 7 (G) of this contract. Accumulation of vacation cannot exceed 30 total vacation days.
The scheduling of vacations shall be made by the Superintendent so as not to interfere with the operation of the Naples Central School.
Q. District Holidays:
The following shall be paid holidays:
Labor Day Columbus Day Veteran's Day Christmas Eve Thanksgiving Day Christmas Day Thanksgiving Friday New Year's Day Martin Luther King Day President's Day
Good Friday Memorial Day
July 4th
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R. Tuition:
Starting January 1, 2018, the District shall pay the cost of graduate coursework, upon its successful completion, for courses related to furthering the Superintendent of Schools’ development in the educational field and school administration through the Executive Leadership Program at St.
John Fisher College. If the Superintendent of Schools leaves employment of the district through volition of his own:
• before June 30, 2019, 100% of tuition reimbursement will be due back to the district;
• if before June 30, 2020, 75% of tuition reimbursement will be due back to the district;
• if before June 30, 2021, 50% of tuition reimbursement will be due back to the district;
• if before June 30, 2022, 25% of tuition reimbursement will be due back to the district.
Any tuition payments owed back to the district must be reimbursed within three months of departure.
8. Professional Dues:
The District shall pay professional dues for the Superintendent for membership in the
NYS Council of School Superintendents and one other professional organization as designated by the Superintendent.
9. Professional Development:
The Superintendent is authorized, at his option, to attend professional meetings on all levels (National, State and Local) for the purpose of keeping appraised of developments in the educational field and school administration, at the expense of the District and at the reimbursement rate allowed by the Board and as set forth under General Municipal Law, section 77-b.
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10. Physical:
Each year during the term of this contract the Board shall pay all of the uninsured expenses of a complete annual physical examination for the Superintendent. Such complete annual physical examination shall be conducted by a physician of the Superintendent's choice.
11. Evaluation:
The parties agree that the Board shall devote one meeting during the month of June in each year of the Superintendent's employment by the District (or such other time as the parties may mutually agree) to an evaluation in executive session of his performance and working relationship with the Board. The evaluation shall conform to Commissioner's Regulation 110.2 and shall be based upon performance criteria and an evaluation process mutually agreed upon by the parties. The performance evaluation shall be kept confidential by the Board members. The
Superintendent will have the opportunity to confer with the Board and receive the written evaluation, which shall become part of his personnel record.
12. Board and Superintendent Relations:
The Board shall promptly and discretely refer to the Superintendent in writing for his study and evaluation, any and all criticisms, complaints, suggestions, communications or comments of which the Board is aware and which the Board deems to be significant regarding the administration of the District or the Superintendent's performance of duties.
The Superintendent will keep the Board apprised of any major concerns which have direct bearing on the Board and its responsibilities to develop policy.
13. Disability:
If the Board reasonably determines in its judgment that the Superintendent has been unable to render fully and adequately the services required of the Superintendent by this contract
13 for a period of six (6) months in any period of twelve (12) calendar months, whether such inability is due to illness, accident, physical or mental disability, the Board may, at its option and upon written notice to the Superintendent, terminate this contract with the termination to be effective three (3) months following notification to the Superintendent of the intention to terminate. Such termination of contract shall be effective notwithstanding any other provisions of this contract, including, but not limited to, provisions providing for sick leave absences.
14. Early Termination:
The Superintendent's employment during the term of this contract may only be terminated for just cause, in accordance with the procedures set forth below:
(a) Charges against the Superintendent may only be brought by the Board and all
such charges shall be in writing. The Superintendent shall be entitled to a fair
hearing on said charges, upon at least thirty (30) days notice, before an
independent hearing officer who shall be an attorney at law or an American
Arbitration Association arbitrator. The hearing shall be in executive or public
session, at the option of the Superintendent. The hearing officer may be selected
by mutual agreement between the Superintendent and the Board or, in the event
no such agreement is reached within fifteen (15) days after the Superintendent's
receipt of the written charges, a request shall be made to the American Arbitration
Association (AAA) by either party for a list of Arbitrators and the selection shall
be made pursuant to the AAA Labor Arbitration Rules.
(b) The Superintendent shall be entitled to due process protection at such hearing,
including but not limited to the right to elect a public or private hearing; to be
represented by counsel; to present, cross-examine and subpoena witnesses;
to subpoena documents, papers, letters or other tangible evidence; to have all 14
testimony given under oath; to receive without cost an accurate written transcript of
the proceedings; and to receive written findings of fact and conclusions of law. The
District, at its expense, shall provide a certified shorthand or court reporter who will
transcribe all proceedings.
(c) Any criticisms or complaints which have not been previously forwarded to the
Superintendent in accordance with the provisions of Section 12 of this contract
or charges based on any allegation which was made known in writing to the
Superintendent by the Board more than one (1) year before the charge is filed, shall
not be admissible at such hearing against the Superintendent. The hearing officer
shall strike from the written charge or charges any such charge made against the
Superintendent.
(d) The hearing officer shall, upon the conclusion of the hearing, prepare and submit a
written decision, which decision shall include findings of fact, a disposition of each
charge and a determination as to whether there is just cause to terminate. Both the
Board and Superintendent shall be bound by the decision of the hearing officer.
Both parties shall, however, retain their right to appeal the decision of the hearing
officer to any forum with jurisdiction.
15. Voluntary Resignation:
In the event the Superintendent wishes to terminate his contract with the Naples Central
School District, notification should be made to the Board of Education at least six (6) months if the resignation is for the purposes of retirement, and ninety (90) days if the purpose is for resignation, prior to the anticipated resignation date.
In the event the Superintendent resigns prior to the expiration of this contract, the
15
District's compensatory obligation to the Superintendent is terminated on the effective date of the resignation.
16. Professional Liability:
The Board of Education agrees that it shall defend, hold harmless and indemnify the Superintendent from any and all demands, claims, suits, actions and legal proceedings brought against the Superintendent in his individual capacity, or in his official capacity as agent and employee of the school district, provided the incident arose while the Superintendent was acting in good faith within the scope of his employment and provided further that such indemnification is within the authority of the Board to provide under state law, except that, in no case, will individual Board members be considered personally liable for indemnifying the
Superintendent against such demands, claims, suits, actions and legal proceedings. Such defense and indemnification shall not apply to any action, proceeding or claim against the Superintendent by the Board relating to the terms of this contract or the Superintendent's performance of his duties.
As a condition of receiving such defense and indemnification, the Superintendent shall deliver a copy of any legal papers to the District Clerk within ten (10) days of receipt of the same.
17. Ethics:
Both the Board and the Superintendent agree to abide by the Code of Ethics of the New York State School Boards Association and the American Association of School Administrators.
18. Complete Agreement:
This contract contains all the agreements made between the Board and the Superintendent and on its effective date (July 1, 2018) supersedes all prior contracts, memoranda and agreements. No other document shall be deemed to contain any binding commitment between the Board and the Superintendent unless it:
(a) Contains an express statement or clear implication that it is intended to constitute a binding commitment,
16
(b) Is dated on or subsequent to the date this contract is signed by the President of the Board and
(c) Is signed by the Superintendent and by the President of the Board pursuant to a Board resolution authorizing the President to do so.
Dated this 20th day of June, 2018, effective July 1, 2018
______Matthew T. Frahm, Superintendent
______Jacob Hall, President, Board of Education
Attest:
______Mitchell J. Ball, School District Clerk Board of Education
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NAPLES CENTRAL SCHOOL 136 NORTH MAIN STREET NAPLES, NEW YORK 14512
AGREEMENT
THIS IS AN AGREEMENT, entered into by and between the Board of Education for the Naples Central School District (hereinafter sometimes referred to as the "Board" or the "District"), and Lewis White, the Wide Area Network Manager for the District, collectively referred to herein as the "parties."
WHEREAS,the parties have discussed the District's payment of Lewis White's unused vacation time upon his retirement from the District; and
WHEREAS,the parties have reached an agreement regarding the foregoing matter, and had all the terms and conditions herein contained thoroughly explained and fully understand the meaning thereof; and
WHEREAS,each party hereto has freely consented to enter into and to be bound by this Agreement, with such consent not having been induced by fraud, duress, or any other undue influence; and
NOW THEREFORE, in consideration of the mutual undertakings and covenants herein contained, the parties stipulate and agree as follows:
1. The parties agree that Mr. White shall be paid for any unused vacation days upon his retirement from the District, not to exceed 12.5 days. The District shall compensate Mr. White his per diem rate for each of these vacation days (l/260"^ of his annual salary at the time of his separation.)
2. This Agreement constitutes the entire agreement regarding the matters covered herein.
3. No provision or provisions of this Agreement may be added to, deleted or modified in any manner unless in writing signed by all the parties hereto
4. The parties agree that the invalidity or unenforceability of any provision hereto shall in no way affect the validity or enforceability of any other provision.
Page 1 of2
Overview of Changes to FLASHP Municipal Cooperative Agreement (MCA)
Individual Member Boards must adopt by July 1, 2018 Added Medicare Advantage plans to FLASHP offerings Restricted FLASHP membership to groups that will not adversely affect FLASHP’s ability to operate as an experience‐rated “large group” health plan Revised withdrawal provisions as follows: o In the event of an early withdrawal not permitted by FLASHP, the withdrawing Member must pay to FLASHP an amount equal to the amount of any premium increase imposed on the other Members as a direct result of the early withdrawal for the remainder of the Plan Year in which the early withdrawal took place Gives the Board of Directors authority to design represented Regions and to allow At‐Large positions, and to determine whether Director and Superintendent Advisor positions represent specific Regions or are At‐Large Gives the Board of Directors the authority to determine the qualifications expected of individuals who hold Director positions, which may (but need not) include term limits Provides that Directors shall be removed if they no longer satisfy the requirements to be a Director Expands description of the Board’s authority to establish administrative guidelines and requirements for Members, Directors, Superintendent‐Advisors, and/or Plan Enrollees. Examples of the type of administrative guidelines and requirements the Board may choose to adopt include a requirement that: o Members sign a Membership agreement developed by the Board; o Directors and Superintendent‐Advisors sign a conflict of interest disclosure developed by the Board; o Members satisfy certain criteria to participate in a Plan; o Members conduct dependent eligibility audits, distribute Plan notices or materials, or perform other administrative duties with respect to the Plans; o Members, Directors, Superintendent‐Advisors, and/or Plan Enrollees make certain disclosures or sign certain certifications developed or approved by the Board. Expands the list of examples describing when indemnification may be required to include situations where a Member fails to distribute required notices or other FLASHP materials (resulting in fines to FLASHP), or where FLASHP suffers additional premium expenses whether due to the Member’s failure or refusal to pay, expulsion from Membership, or inappropriate withdrawal from FLASHP
To comply with applicable law, limits the term of the Agreement to five (5) years from its last adoption date, at which time the Board must review its terms and conditions. Regardless of whether there are changes, each Participant’s governing body must be required to re-adopt the Agreement at least once every five (5) years Provides that the MCA will be interpreted in a manner to comply with applicable law
US_133183162v1_390389-00001 5/3/2018 2:54 AM
Overview of Changes to FLASHP By Laws
Added Medicare Advantage plans to FLASHP offerings Restricted FLASHP membership to groups that will not adversely affect FLASHP’s ability to operate as an experience‐rated “large group” health plan Revised withdrawal provisions as follows: o In the event of an early withdrawal not permitted by FLASHP, the withdrawing Member must pay to FLASHP an amount equal to the amount of any premium increase imposed on the other Members as a direct result of the early withdrawal for the remainder of the Plan Year in which the early withdrawal took place o Revised the surcharge provisions to reflect current practice that it applies only to withdrawals from the dental plan Gives the Board of Directors authority to design represented Regions and to allow At‐Large positions, and to determine whether Director and Superintendent Advisor positions represent specific Regions or are At‐Large Gives the Board of Directors the authority to determine the qualifications expected of individuals who hold Director positions, which may (but need not) include term limits Requires Directors to disclose any actual or potential conflicts of interest in writing on an annual basis (and orally at each meeting if a new conflict has arisen) Provides that Directors shall be removed if they no longer satisfy the requirements to be a Director Permits Superintendent‐Advisor to participate in Board committees (other than the executive committee) Creates the position of Board Vice President and permits the creation of other officer positions Revises topics of business and board meeting schedule to reflect current practice Clarifies that special meetings of the Board may be held via conference call and permits voting by email when votes occur between meetings Permits meeting notice to be delivered by email Revised the participation provisions to reflect current practice that a 2‐year commitment and 60% participation are required for the dental plan only
US_133183162v1_390389-00001 5/3/2018 2:54 AM 2018 5660 1 of 6
Non-Instructional/Business Operations
SUBJECT: SCHOOL FOOD SERVICE PROGRAM (LUNCH AND BREAKFAST)
School Food Service Program (Lunch and Breakfast)
The Board has entered into an agreement with the New York State Education Department to participate in the National School Lunch Program, School Breakfast Program and/or Special Milk Program to receive commodities donated by the Department of Agriculture and to accept responsibility for providing free and reduced price meals to elementary and secondary students in the schools of the District.
The Superintendent or his/her designee shall have the responsibility to carry out the rules of the School Lunch and Breakfast Programs. The determination of which students are eligible is the responsibility of the Reviewing Official and Verification Official or the Office of Temporary and Disability Assistance of the Department of Social Services. Appeals regarding eligibility should be submitted to the Hearing Official of the District.
Free or reduced price meals may be allowed for qualifying students attending District schools upon receipt of a written application from the student's parent or guardian or a "Direct Certification" letter from the New York State Office of Temporary and Disability Assistance (OTDA). Applications will be provided by the School District to all families.
School officials must also determine eligibility for free/reduced meals and milk by using the Direct Certification Matching Process, a dataset supplied by the Office of Temporary and Disability Assistance, and made available by the State Education Department. Any student receiving federal assistance through Supplemental Nutrition Assistance Program (SNAP) or Temporary Assistance to Needy Families (TANF) is automatically eligible for free meals and milk. There is no need for families to complete further applications. School Districts shall notify parents or guardians of such eligibility, giving them the opportunity to decline free meals and milk if they so choose.
Procedures for the administration of the free and reduced price meal program of this School District will be the same as those prescribed in current state and federal laws and regulations.
*Meal Charge and Prohibition Against Meal Shaming
I. Purpose
The goal of the Naples Central School District is to provide student access to nutritious no- or low- cost meals each school day and to ensure that a pupil whose parent/guardian has unpaid school meal fees is not shamed or treated differently than a pupil whose parent/guardian does not have unpaid meal fees.
Unpaid charges place a large financial burden on our school. The purpose of this policy is to insure compliance with federal requirements for the USDA Child Nutrition Program and, and to provide oversight and accountability for the collection of outstanding student meal balances to ensure that the student is not stigmatized, distressed or embarrassed.
(Continued) 2018 5660 2 of 6
Non-Instructional/Business Operations
SUBJECT: SCHOOL FOOD SERVICE PROGRAM (LUNCH AND BREAKFAST) (Cont'd.)
The intent of this policy is to establish procedures to address unpaid meal charges throughout the Naples Central School District in a way that does not stigmatize, distress or embarrass students. The provisions of this policy pertain to regular priced reimbursable school breakfast, lunch and snack meals only. The Naples Central School District provides this policy as a courtesy to those students in the event that they forget or lose their money. Charging of items outside of the reimbursable meals (a la carte items, adult meals, etc.) is expressly prohibited.
I. Policy
Free Meal Benefit - Free eligible students will be allowed to receive a free breakfast and lunch meal of their choice each day. A la carte items or other similar items must be paid/prepaid.
Reduced Meal Benefit - Reduced eligible students will be allowed to receive a breakfast of their choice for $.25 cents and lunch of their choice for $.25 cents each day. The charge meals offered to students will be reimbursable meals available to all students, unless the student’s parent or guardian has specifically provided written permission to the school to withhold a meal. A la carte items or other similar items must be paid/prepaid.
Full Pay Students - Students will pay for meals at the school’s published paid meal rate each day. The charge meals offered to students will be reimbursable meals available to all students, unless the student’s parent or guardian has specifically provided written permission to the school to withhold a meal. A la carte items or other similar items must be paid/prepaid.
ONGOING STAFF TRAINING: