Port Information Guide

PORT INFORMATION GUIDE

GHENT JUNE 2012

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2 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

INITIATED BY

IN ASSOCIATION WITH

SUPPORTED BY

GENERAL INTRODUCTION

This book has been written for masters of seagoing vessels, shipping lines, publishers of nautical information and any other party that needs nautical information.

LEGAL DISCLAIMER

Port of Ghent makes every effort to make and maintain the contents of this document as up-to-date, accessible, error-free and complete as possible, but the correctness and completeness of these contents cannot be guaranteed. Port of Ghent accepts no liability whatsoever for the occurrence and/or consequences of errors, faults or incompleteness or any other omission in connection with the information provided by this document. In case of any discrepancies or inconsistencies between this document and the applicable legislation, including the port bye-laws, the latter will prevail.

CONTACT PORT

Havenbedrijf Gent agh (Ghent Port Company ampc)

CONTACT PERSON FOR PORT INFORMATION

During office hours (Monday to Friday)

Robert Lisarde – for all issues related to the Port Information Guide contents

E: [email protected] T: +32 9 251 05 50

Or via the Harbour Masters’ Office (see chapter 2.2) for all other issues.

WEBSITE OF THE PORT www.portofghent.be

WEBSITE OF THIS DOCUMENT http://www.harbourmaster.nl/countries/belgium/ghent.html

4 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

Table of contents

5 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 Table of contents

General introduction 4

Table of contents 5

Record of corrections 10

Part I Introduction, contact information and regulations

1. Foreword Harbour Master 11

1.1 General 12 1.2 Port report 1.3 Port performance

2. Contact information and regulations 17

2.1 General 2.2 Contact information 18 2.3 Rules and regulations 2.4 Exemptions and permits 2.5 Recent important amendments to law

Part II Notification, documentation and reporting

3. Arrival and Departure Checklists 21

3.1 General 22 3.2 Arrival checklists 3.3 Departure checklists

4. Notification 23

4.1 General 24 4.2 Health 4.3 Immigration 4.4 Customs 4.5 ETA 4.6 ETD 4.7 Security 4.8 Dangerous goods 4.9 Waste 4.10 IOPP 4.11 Explanation of reporting codes

5. Documentation 33

6 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

5.1 General 34 5.2 Required documentation, to be available at all times

6. Reporting 35

6.1 General 36 6.2 Issues to be reported

Part III Port description & navigation

7. Port Description 37

7.1 General 38 7.2 Developments 7.3 Port location 7.4 Port limits 7.5 Load lines 7.6 Maximum size vessels 7.7 Time zone 7.8 Local holidays 7.9 Working hours 7.10 Traffic 7.11 Cargo 7.12 Charts and books 7.13 Shipping announcements for the port area 7.14 Pilot stations 7.15 Port infrastructure 7.16 Weather and tidal information

8. Port Navigation 63

8.1 General 64 8.2 Speed 8.3 UKC 8.4 Spacing of vessels 8.5 Passing arrangements 8.6 Restrictions 8.7 Inward bound vessels 8.8 Outward bound vessels 8.9 Shifting vessels 8.10 Docking 8.11 Display of signals and lights

Part IV Port safety & security

9. Port Safety 73

7 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 9.1 General 74 9.2 Emergency contacts 9.3 Spills 9.4 Collision / grounding 9.5 Fire

10. Port Security 75

10.1 General 76 10.2 Present ISPS security level information 10.3 Port facilities 10.4 Reporting to port facilities Security access to ships

Part V Nautical services & communication

11. Nautical Services 79

11.1 General 80 11.2 VTS 11.3 Pilotage 11.4 Tugs 11.5 Mooring 11.6 Lashing of cargo

12. Nautical Communication 93

12.1 General 93

Part VI Port operations

13. Cargo Operations 95

13.1 General 96 13.2 Loading/Discharging procedures 13.3 Tank ships 13.4 Bulk carriers 13.5 Dangerous goods 13.6 Cleaning procedures

14. Vessel Operations 97

14.1 General 98

15. Port Inspections 99

8 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

15.1 General 100 15.2 Inspections from Port State Control 15.3 Inspections from other parties

Part VII Port services

16. Port Services 101

16.1 General 102 16.2 Fuel and lubrication oil 16.3 Fresh water 16.4 Stores 16.5 Shore based electricity 16.6 Waste 16.7 De-ratting 16.8 Surveyors 16.9 Shipping agents 16.10 Seaman's Missions 16.11 Medical 16.12 Transport

9 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 Record of corrections

Date Page Correction subject Source

10 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 1 Foreword Harbour Master

PORT OF GHENT |PART 1 | 1. FOREWORD HARBOUR MASTER

1.1 GENERAL

Welcome to the port of Ghent, situated at the far end of the Ghent-Terneuzen Canal (at 32 km from the Terneuzen locks), 17 km of which are on Belgian territory and 15 km on Dutch territory. The Ghent-Terneuzen Canal gives access to the river Scheldt via Flushing roads at about 25 km or 13.5 nautical miles from the Terneuzen locks. The river Scheldt estuary gives access to the North Sea by two fairways: the Scheur with depths of water up to 15 m at M.L.L.W.S for westbound ships to the Atlantic and the Oostgat with depths of water up to 8 m at M.L.L.W.S for northbound ships. From Flushing roads where the canal pilot is replaced by a sea pilot it is 33 nautical miles westbound to the Wandelaar pilot station and 17 nautical miles northbound to the Steenbank pilot station.

Until the 3 locks at Terneuzen the VTS-VTMIS is managed by the GNA (Gemeenschappelijke Nautische Autoriteit) or Common Nautical Authority, which is a joint authority by the Dutch and Flemish governments. They manage traffic on the Scheldt estuary and on the river Scheldt for the seaports of Flushing, Terneuzen, Ghent and Antwerp.

The sea lock at Terneuzen is the largest one where ships with maximum dimensions of 265 m l.o.a. x 34 m b.o.a. x 12.5 m, or 230 m l.o.a. x 37 m b.o.a. x 12,5 m fresh water draught can be locked.

On the canal from Terneuzen to Ghent 15 km are under the Dutch management of RWS (Rijkswaterstaat) and 17 km under the Flemish (Belgian) management of AMT (Afdeling Maritieme Toegang). VTS within the boundaries of the port of Ghent and in the middle of the canal is carried out by ASB (Afdeling Scheepvaartbegeleiding) and along the commercial quays/jetties along the canal and in the docks by the Port Commander’s Department – (Harbour Master Office).

The depth of water in the canal is 13.5 m and there are no currents or tides. There are only 3 bridge passages to be carried out, respectively at Sluiskil, Sas van Gent and Zelzate bridge.

As in all Flemish ports, the Harbour Master or Port Commander/Port Captain and his staff are responsible for the implementation of all laws and general regulations as well as of special regulations concerning the operation and policing of the port, safety of vessel traffic and ships, allocation of berths, safety of all port activities such as loading, discharging and storage of goods (also dangerous/harmful goods) within the port limits and for safeguarding the environment. This is stipulated in a law (5-05-1936) that assigns the statute to the Harbour Master and in a Flemish decree (2-03-1999) concerning the policy and management of the seaports.

Overall responsibility for security as required under EU directives 725/2004 and 65/2005 “Enhancing Port Security” is also vested in the Harbour Master who is appointed “Port Security Officer” and president of the Local Committee for Maritime Security. This is stipulated in a federal law (5-02-2007) on Maritime Security.

The Port Commander’s Department also has a small fleet of specialized craft for taking immediate action - 24 hours a day, 7 days a week - in case of oil pollutions, fires and all other calamities. Floating debris can also be collected by means of a boat. A patrol boat is used to give assistance to sea-going vessels when turning in or out of a dock and for

12 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 1 | 1. FOREWORD HARBOUR MASTER |

regulating inland craft traffic when traffic is dense.

We also supply drinking-water by boat to sea-going vessels and fixed water mouths are provided for inland craft.

For commercial uses we equally have a motor yacht to receive special guests and important customers. The port yacht “Jacob van Artevelde” is very well known and is a pleasant experience to sail on.

The whole canal area within the port limits is protected by a glass fibre CCTV system. In case of calamities we can quickly have a view of the site and zoom in by means of sensitive cameras. Some crucial traffic points are also covered by radar.

We provide a high-performance ICT platform called ENIGMA (Electronic Network Information for Ghent Maritime Area) to which all port users can connect by means of client-server or web applications. One input is enough for sending cargo manifests, requests for supplying a pilot, boatmen, tugs, water, bunkers, waste collection, etc. The system sends the messages to all connected parties involved. Shipping agents and stevedores can follow their ships and can consult all kinds of databases. In case of calamity the GIS (Geographical Information System) draws up a safety perimeter and all contacts within the perimeter are alerted.

The Port Commander’s Department comes under Ghent Port Company ampc (Autonomous Municipal Port Company), which is ISO certified. As part of the on-going improvement required by this system, there are standards we have to measure up to.

Safety of ship operations and security are integrated into one single Port Commander’s Department, guided by the Port Commander/Port Captain and having the necessary expertise, which makes it easier for the shipmasters concerned with the safety and security of their ships to deal with these matters.

The port of Ghent is known as a friendly port but sets high standards for nautical services and for the safe and smooth handling of ships and cargo. 'Small enough to cope, large enough to care'. The staff of the Port Commander’s Department and the port authority's fleet contribute a great deal to these high standards with its port lieutenants and bargees who are always prepared to help.

The Port Commander’s Department also puts great effort in drawing up clear port procedures and regulations. Subsequently, it strictly supervises the observance of these regulations. Over the years, perception has grown that a vessel in the port of Ghent must have her things in order. Shipping companies that invest in safety and the environment appreciate this attitude, as it allows them to operate faster and at less costs. At the same time, Ghent is a port where whenever necessary every ship receives special attention and active cooperation in order to find optimum solutions, of course within the boundaries of the law and environmental considerations.

As far as enforcement is concerned, it is our firm belief that preventive action by means of direct information and support – given by our port lieutenants and bargees - is the best way to avoid problems concerning safety and the environment. This to a large extent reduces the necessity for a more stringent enforcement.

13 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT |PART 1 | 1. FOREWORD HARBOUR MASTER

All regulations and bye-laws can be consulted on the website www.gabinfo.net of the Port Commander’s Department. General information on the port can be found on www.portofghent.be.

This is the scope in which I, as Chief Harbour Master or Port Commander, am in charge – 24 hours a day, 7 days a week - of the public nautical and maritime tasks. As it is my responsibility to ensure a smooth, safe, environmentally-friendly and secure handling of navigation, I see it as a personal challenge that your vessel calls at port of Ghent with great pleasure.

1.2 PORT REPORT

With 3,351 (2011) seagoing vessels and 16,236 (2011) inland vessels visiting us each year, the port of Ghent is characterized as a far inland seaport with very good hinterland connections by water, road and railway to neighbouring countries. In Ghent we are situated at the crossing of two European highways: the E17 (Stockholm to Lisbon) and the E40 (London to Istanbul). Ghent lies at the junction of 2 rivers, Scheldt and Lys, connecting with the North of France and in the near future (2014) with the Seine Nord leading to Paris. Ghent is where also short sea traffic (62.9 % of the 2011 total maritime transhipment) meets other transport modes or where goods are stored in the regional port area. In 2011 port of Ghent handled 50 million tonnes of goods of which about 2/3 were dry bulk, 19% liquid bulk, 10% general cargo, 4% ro/ro and only 1% containers. Short sea shipping grew by 12.8%, including a rise of containers by 3.5%. The most important commodities handled are ores, metal, scrap, food products, animal feed, fossil and bio fuels, wood and forest products, building materials, chemicals, minerals and cars.

The stevedores of Ghent port are well equipped for handling bulk and general cargoes, coal and ores, bio fuels, agricultural products, chemicals, containers, cars, fruit juice, sensitive cargoes etc. There is also enough storage capacity for all these commodities. Labour is also easier to find than in other Flemish cities due to the university, colleges and technical institutes with a student population of over 60,000 young people. Social peace among the dockers, for years already, is also a very positive factor.

Developments are always in progress within Ghent Port Company ampc: renovation of quays and bringing into use of the new dock, the Kluizendok with 400 ha of available land. Improving the nautical access is also in progress by studying the feasibility of constructing a new sea lock able to lock ships of 365 m long, 49 m wide and a fresh water draught of 14.5 m; vessel lengths and widths that will be allowed through the new Panama canal.

The further upgrading and improvement of ENIGMA (www.enigmagent.com), radio- communications and radar coverage in the next few years will increase the quality of the Vessel Traffic Management and Information Services.

1.3 PORT PERFORMANCE

Ghent Port Company is ISO 9001 certified, which obliges us to follow system procedures and working instructions and to register all actions we undertake. Regular internal and external audits are performed. The Port Lieutenant on duty draws up a report and the

14 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 1 | 1. FOREWORD HARBOUR MASTER |

follow-up happens by using a Deming circle consisting of 4 quadrants: establishment, follow-up, execution and control. The number of nautical incidents in the port is very low and the port can be considered as a very safe port. The Port Lieutenants are permanently on duty and 24 hours a day, 7 days a week, our emergency craft is manned by 2 crew members, which are stand-by, who arrive very fast at the scene of any incident. The boatmen can man a very fast patrol boat with on board an port lieutenant for the first aid to navigation an environment. The Port Commander or Port Captain are successively on standby and called in for major calamities. Emergency and contingency plans are in place under the supervision of the Mayor of the city of Ghent or the Governor of the province of East Flanders. Every major incident is analysed in order to learn why it happened and wherever necessary, measures are taken.

Whenever disruptions within the port limits such as fires, collisions or spills happened in the past, the Safety Cell of the city of Ghent or of the province of East Flanders, together with the Port Commander’s Department were able to limit delays to navigation by quickly gaining control.

On behalf of all my colleagues I can tell you that we are proud of our port and we would value any feedback on the maritime aspects of your visit as part of our self-improvement policy. You can always contact us by email at [email protected] for general questions and at [email protected] for specific nautical requests. I am convinced that when you call at our port, you will have a pleasant experience in dealing with our Port Commander’s Department: helping you whenever possible but always keeping in mind a high degree of safety and safeguarding of the environment.

Be our guest and we hope that you have a safe and pleasant stay in our port!

Capt Dirk Vernaeve Port Commander Port Security Officer President of the Local Committee for Maritime Security of the Port of Ghent

15 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

2 Contact information and regulations

PORT OF GHENT PART I | 2. CONTACT INFORMATION AND REGULATIONS

2.1 GENERAL

The Harbour Masters’ Office is located in the continuously manned Harbour Masters’ Office Coordination Centre, at J. Kennedylaan 32, 9042 Ghent.

Visiting address: J. Kennedylaan 32, 9042 Ghent Belgium Postal address: J. Kennedylaan 32, 9042 Ghent Belgium

2.2 CONTACT INFORMATION

Within the Harbour Masters’ Office, the relevant operational departments are:

Havenkapiteinsdienst Reporting Center or Harbour Masters’ office.

The Harbour Masters’ Office of the port authority was established in order to centrally receive and handle all operational maritime requests, questions, messages and reports.

For operational maritime questions, messages, reports and repairs etc. please contact the Harbour Masters’ Office Ghent.

Harbour Masters’ Office:

Telephone: +32 (0)9 251 04 57 Fax: +32 (0)9 251 60 62 Email: [email protected] VHF channels 5 and 11

Vessel Traffic & Operations

The Vessel Traffic & Operations Department is continuously manned and is primarily responsible for the safety of traffic and navigation in the port docks and on the main waterways. Its tasks include planning and control of shipping traffic, assigning berths in the entire port area, enforcing port bye-laws and other regulations, patrolling the entire port area, keeping traffic ways clear and coordinating information on all traffic movements. This department carries out the port’s admission policy. The VTS stations provide all the necessary information regarding positions of ships etc.

For notifications (ETA/ETD ships etc.), other reports such as port security, spills, emergencies etc.: please contact the Harbour Masters’ Office.

Harbour Masters’ Office:

Telephone: +32 (0)9 251 04 57 Fax: +32 (0)9 251 60 62 Email: [email protected] VHF channels 5 and 11

18 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART I | 2. CONTACT INFORMATION AND REGULATIONS

2.3 RULES AND REGULATIONS

Dangerous goods should be reported through electronic messages: via the agent or, if one does not have an agent, via the captain of the ship. All electronic messages should be reported through the Port Information System, called ENIGMA (Electronic Network for Information in the Ghent Maritime Area).

For other reports such as repairs: report to Harbour Masters’ Office Ghent Reporting Centre (see above) via ENIGMA.

The rules and regulations in the port contribute to the safe, efficient and environmentally responsible handling of shipping traffic. The international rules of the IMO, such as the SOLAS convention and its amendments (e.g. the IMDG code and IBC) and national regulations, including the recommendations of the European Community, are in force in the port of Ghent. Furthermore, the Port Bye-laws are the "house rules" of the port. Based on the “Algemene Politieverordening van de Haven van Gent” (Ghent Port Bye- laws), the Port Rules on dangerous substances contain additional (Reglement Gevaarlijke en/of Schadelijke Stoffen in de Haven van Gent) specific regulations for ships carrying dangerous cargoes in the port.

The Shipping Announcements inform you about all activities in the port. An overview of the Shipping Announcements can be found at: http://www.enigmagent.com/Site/publiekstart.aspx

An overview of the regulations can be found at: http://www.gabinfo.net

APPLICABLE REGULATIONS

Port Bye-laws Ghent = Algemene Politieverordening van de Haven van Gent en aanvullend Reglement inzake het wegverkeer binnen de haven Port Security Law (ISPS Code 2004) Reglement Gevaarlijke Stoffen en/of Schadelijke Stoffen in de Haven van Gent (=Dangerous Goods Codex) Wet betreffende de havenarbeid (law on port labour) Scheepvaartreglement Kanaal Gent-Terneuzen (shipping regulations Ghent-Terneuzen canal). Wet tot vaststelling van het statuut der havenkapiteins 5 mei 1936 (Act on the statute of port captains) All applicable EU Directives

2.4 EXEMPTIONS AND PERMITS

The Harbour Master can grant exemptions from specific regulations. Permissions can also be granted for special activities such as repairs and cleaning. Please contact the Harbour Masters’ Office.

19 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART I | 2. CONTACT INFORMATION AND REGULATIONS

2.5 RECENT IMPORTANT AMENDMENTS TO LAW

Please consult our website: www.gabinfo.net or www.portofghent.be

20 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

3 Arrival and departure checklist

PORT OF GHENT PART II | 3. ARRIVAL AND DEPARTURE CHECKLISTS

3.1 GENERAL

Prior to arrival and in all cases except as specifically mentioned below, all ships must give at least a 24 hours’ notice of ETA before entering the port of Ghent.

The only cases when less than 24 hours’ notice is acceptable is when the port of departure is less than 24 hours away and where due to an emergency on board of the ship, or other stressful situations, the required minimum notice is not possible. In these cases notice of ETA must be given as soon as possible.

3.2 ARRIVAL CHECKLIST

Notice always has to be given by using the ENIGMA Port Information System. This port information system is designed in such a way that all necessary information is gathered and stored in ENIGMA. In principle, these data are completed by the ship's agency.

ENIGMA is linked to the information systems of IVS/SRK (Scheldt radar chain) and to that of LIS (pilot information system). All necessary information is automatically transmitted to the necessary parties involved, such as customs, Port State Control, boatmen, tug boats etc.

3.3 DEPARTURE CHECKLIST

Departure information is completed by the ship’s agent in the ENIGMA Port Information System. The Harbour Masters’ Office must be informed of intended sailing sufficiently in advance, at least 6 hours, of sailing, so that there is enough time for the necessary arrangements to be made to deploy pilots, tugs and linesmen as required.

22 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

4 Notification

PORT OF GHENT PART 4 | NOTIFICATION

4.1 GENERAL

Masters of vessels arriving at, staying in or departing from the port of Ghent are obliged to make previous notification on a variety of subjects, ranging from health over immigration to dangerous goods.

4.2 HEALTH

Source: Saniport

The master has to complete and sign a Maritime Declaration of Health. The standard international form has to be used. When a pilot comes aboard, the form 'Maritime Declaration of Health' has to be handed over to the pilot. In case the vessel calls at port of Ghent without a pilot, the 'Declaration of Health' has to be emailed to [email protected]. In urgent cases or in case of emergency, Saniport services can be contacted through mobile phone number +32 475 44 00 55.

The email address of the Belgian Governmental Authority (FOD Sociale Zaken en Volksgezondheid - SPF Affaires Sociales et Santé Publique), to which the Maritime Declaration of Health as well as other relevant information on health matters on board can be sent as pre-arrival information from ships calling at the following Belgian seaports is:

Name of the authority e-address Zeebrugge & Gent [email protected]

In case of emergency call +32 475 44 00 55

4.3 IMMIGRATION

Source: Scheepvaartpolitie Gent – SPN (shipping police - department of the federal police)

INSTRUCTIONS TO MASTERS OF SEAGOING VESSELS CALLING AT A BELGIAN PORT

GENERAL

In cases in which the provisions of the Aliens’ Law and Royal Decree of 11.04.2005 (maritime border control) are not met offenders shall be held liable and subject to prosecution. The vessel’s master must at all times offer full co-operation during any kind of inspection for border control or related purposes, be it upon arrival, during the stay or upon departure of the vessel.

IMMIGRATION:

24 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART4 | NOTIFICATION

PRIOR to arrival

Crew

24 hrs. prior to arrival in port, the master must submit 2 copies of his crew list (IMO FAL 5 form) to the Maritime and River Police. If the previous port is situated at less than 24 hrs sailing, the list(s) must be submitted upon departure from that previous port. The list(s) must be filled in completely, dated and duly signed by the master or authorized officer or ship’s agent. After the arrival control, one marked copy will be returned to the master. This ship’s copy must remain on board of the vessel throughout the entire stay in port and must promptly be presented to the border control officers upon request. The master must communicate all scheduled crew changes to the Maritime and River Police, prior to arrival in port.

Passengers

24 hrs. prior to arrival in port, the master must submit 2 copies of his passenger list (IMO FAL 6 form) to the Maritime and River Police. If the previous port is situated at less than 24 hrs. sailing, the list(s) must be submitted upon departure from that previous port. The list(s) must be filled in completely, dated and duly signed by the master or authorized officer or ship’s agent. After the arrival control, one marked copy will be returned to the master. This ship’s copy must remain on board of the vessel throughout the entire stay in port and must promptly be presented to the border control officers upon request. The master must communicate all passenger movements (embarking/disembarking) to the Maritime and River Police, prior to arrival in port.

Stowaways

24 hrs. prior to arrival in port, the master must submit 2 copies of his stowaway list to the Maritime and River Police. If the previous port is situated at less than 24 hrs sailing, the list(s) must be submitted upon departure from that previous port. The stowaway list should at least contain the given name, first name, nationality, date of birth, place of birth, port of embarkation and, if applicable, nature and number of the ID. The list(s) must be filled in completely, dated and duly signed by the master or authorized officer or ship’s agent. After the arrival control, one marked copy will be returned to the master. This ship’s copy must remain on board of the vessel throughout the entire stay in port and must promptly be presented to the border control officers upon request.

UPON arrival

Crew

No crew member is allowed shore leave prior to the deliverance of the “ship’s copy” (crew list) o/b.

Passengers

25 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 4 | NOTIFICATION

EC-passengers are allowed to go ashore only after the “ship’s copy” (passenger list) has been returned o/b. Non-EC passengers must remain o/b until the Maritime and River Police has performed on board arrival control. Passengers subject to visa requirements must remain o/b unless visa are/have been granted, depending upon motivated demand and subsequent permission by the central immigration service.

Stowaways

Stowaways must remain o/b the vessel. Maritime and River police will start up an investigation upon arrival. The master remains responsible for the custody and safeguard of the stowaways.

DURING the vessel’s stay

Crew

When taking shore leave, each crew member must bear his seaman’s book. For non-EC crew members shore leave is restricted to the city or municipality in which port the vessel is berthed and to adjacent municipalities. The master must communicate all non- scheduled crew changes (embarking, disembarking, hospitalisation, desertion…) without delay to the Maritime and River Police.

Passengers

The master must, without delay, communicate all non-scheduled passenger movements (embarking/disembarking) to the Maritime and River police. Passengers remain subject to national (Belgian) aliens law.

Stowaways

Stowaways must remain o/b the vessel during the Maritime and River Police’s investigation. The master remains responsible for the custody and safeguard of the stowaways. Departure: the master must, without delay, communicate any alteration of ETS to the Maritime and River Police.

Absentees

Any crew member, passenger or stowaway found unduly absent while the vessel is in port must without the slightest delay be reported to the Maritime and River Police.

PRIOR to departure

Crew

No less than 2hrs prior to the scheduled departure, the master must submit 2 copies of his departure crew list (IMO FAL 5 form) to the Maritime and River Police. The list(s) must be filled in completely, dated and duly signed by the master or authorized officer or ship’s

26 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART4 | NOTIFICATION

agent. After the departure control, one marked copy will be returned to the master. This ship’s copy serves as authorization for departure and must be on board of the vessel upon sailing. Once authorization has been given, crew members are no longer permitted to leave the vessel.

Passengers

No less than 2hrs prior to the scheduled departure, the master must submit 2 copies of his departure passenger list (IMO FAL 6 form) to the Maritime and River Police. The list(s) must be filled in completely, dated and duly signed by the master or authorized officer or ship’s agent. After the departure control, one marked copy will be returned to the master. This ship’s copy serves as authorization for departure and must be on board of the vessel upon sailing. Once authorization has been given, passengers are no longer permitted to leave the vessel.

Stowaways

No less than 2 hrs prior to the scheduled departure, the master must submit 2 copies of his stowaway list to the Maritime and River Police. The stowaway list(s) should at least contain the given name, first name, nationality, date of birth, place of birth, port of embarkation and, if applicable, nature and number of the ID. The list(s) must be filled in completely, dated and duly signed by the master or authorized officer or ship’s agent. After the departure control, one marked copy will be returned to the master. This ship’s copy serves as authorization for departure and must be on board of the vessel upon sailing. The master remains responsible for the permanent custody and safeguard of the stowaways.

UPON departure

Absentees

Any crew member, passenger or stowaway found absent upon departure of the vessel must immediately be reported to the Maritime and River Police.

Postponement

If, due to circumstances, the intended departure of the vessel is postponed, immediate notice must be given to the Maritime and River Police so as to allow for the necessary formalities.

SHIP-SHORE accessibility

The master must ascertain that a safe passage is made between the quay and the vessel. All (pilots, helmsmen, maritime police…) who are obliged to board the vessel in the lock(s) or once the vessel is alongside her berth, must be guaranteed safe access to the vessel.

The conveniences of access shall consist of:

27 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 4 | NOTIFICATION

a) the accommodation ladder of the vessel, a gangway or a similar convenience where it is reasonably acceptable, all in perfect condition b) a ladder in perfect condition in all other cases. If a pilot ladder is used, it must be in compliance with the SOLAS regulations and ISO standards. When floating fenders create too large a distance between the vessel and the quay, the use of the accommodation ladder is obligatory for the landing or boarding of personnel.

Pilot(s) are specifically requested to ensure compliance with the above directives. The master is reminded that he remains at any given time responsible for the safety and security of the aforementioned authorities.

ENCLOSED or DANGEROUS SPACES

The master is reminded that spaces that have, or may have, an oxygen deficiency, explosive atmosphere, toxic atmosphere or unknown atmosphere must only be accessed after careful planning and testing prior to entry. When the need arises for public authorities / inspectors to enter confined spaces, every attempt must be made to make access safe and the areas should be well lit. Use must be made of safety procedures and safety checklists. The checklist(s) must first be completed by the master or responsible officer after which the inspector or other public authority will retrack the checklist(s) concerned. The atmosphere in a space, at several levels, should give an oxygen content by volume, steadily reading of more than 20%. When testing for flammable gases or vapours, the lower flammable unit readings must fall below 1%, oxygen level should be at least 20% by volume and toxic gases must be absent. Whenever there is a likelihood or possibility of toxic gases being present, specialised toxic atmosphere testing equipment must be used and internationally accepted exposure level guidelines consulted!

THEFT

In order to avoid thefts on board of your vessel, please follow these instructions: - pull up the gangway during night time. - always have a watchman standby. - close your cabin door and lock by key. - lock the safe, use the code number and keep the key in another room. - keep the master key in a safe place. - lock the alleyway doors from the inside. - take written note of the complete identity of visitors to your ship (including agents, ship chandlers, duty free and police officials). - take written note of the license plates of suspect cars.

In case of emergency, call Maritime and River Police (day and night).

BORDER CONTROL CHECKPOINT LANGERBRUGGESTRAAT 116 Havennr 1110A 9000 Ghent Belgium

28 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART4 | NOTIFICATION

+ 32-(0)9.255.51.40 (Office) + 32-(0)75.31.06.03 (Mobile) + 32-(0)9.251.34.90

Email: [email protected]

The email address of the Belgian Governmental Authority (SPN - Scheepvaartpolitie - Police de la Navigation) to which the crew and passenger list can be sent as pre-arrival information from ships calling at the following Belgian seaport is:

Name of the authority: Scheepvaartpolitie Gent [email protected]

4.4 CUSTOMS

See: http://fiscus.fgov.be/interfdanl/nl/index.htm http://fiscus.fgov.be/

4.5 ETA

Prior to arrival and in all cases except as specifically mentioned below, all ships must give at least a 24 hours’ notice of ETA before entering port of Ghent.

The only cases in which less than 24 hours’ notice is acceptable is when the port of departure is less than 24 hours away and when due to an emergency on board of the ship, or other stressful situations, the required minimum notice is not possible. In these cases notice of ETA must be given as soon as possible.

4.6 ETD / SHIFTING (ETS)

Prior to leaving the port or to shifting all ships must give at least a 6 hours’ notice of ETD / ETS before leaving port of Ghent or shifting in port of Ghent.

ENIGMA is linked to the information systems of IVS/SRK (Scheldt radar chain) and to that

29 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 4 | NOTIFICATION

of LIS (pilot information system). All necessary information is automatically transmitted to the necessary parties involved, such as customs, Port State Control, boatmen, tug boats etc.

4.7 SECURITY

Overall responsibility for Security as required under the EU Directive “Enhancing Port Security“ is also vested in the Harbour Master who is appointed “Port Security Officer”. This, we believe, makes the shipmaster’s concerns about safety and security easier to deal with through one department under one person. Not all facilities in port of Ghent are ISPS compliant.

4.8 DANGEROUS GOODS

Prior to arrival, all ships must give at least a 24 hours’ and maximum a 10 days’ notice of dangerous goods bound for facilities before entering port of Ghent.

The only cases when less than 24 hours’ notice is acceptable is when the port of departure is less than 24 hours away and where due to an emergency on board of the ship or other stressful situations, the required minimum notice is not possible. In these cases notice of dangerous goods must be given as soon as possible.

4.9 WASTE

Prior to arrival, all ships must give notice of waste goods at least 24 hours before entering port of Ghent.

They will indicate the type and quantity of waste they wish to land and also the designated firm that has to handle the waste. They have to follow the EU Directive concerning waste management.

4.10 IOPP

All vessels requiring an IOPP certificate (International Oil Pollution Prevention) must ensure that it is valid and in date prior to arrival in port of Ghent. This is for all oil tankers having a gross tonnage of 150 tons or more.

30 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART4 | NOTIFICATION

4.11 EXPLANATION OF REPORTING CODES

ENIGMA: Electronic Network for Information in the Ghent Maritime Area

31 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

5.Documentation

PORT OF GHENT PART 5 | DOCUMENTATION

5.1 GENERAL

Ghent Port Company attaches great importance to complying with rules and regulations. Therefore the vessels could be subjected to inspection such as by Port State Control inspectors. Because port operations take place around the clock, these inspections take place during the day- and during the night-time. Our experience learns us that on many occasions, especially during the night, documentation or certificates are not available. To ensure a smooth operation, we advise you to keep the following documentation and certificates (or certified copies of certificates) available at all times.

REQUIRED DOCUMENTATION, TO BE AVAILABLE AT ALL TIMES

For general cargo vessels/bulk carriers:

 IOPP  SOPEP  Garbage record book  Oil record book part I  Document of compliance (in respect of dangerous goods)  Dangerous goods manifests and detailed stowage plan arrival and departure Ghent  Documentation regarding fumigant used to fumigate bulk cargoes  Passengers / crew list  Bill of lading

For oil/chemical/gas tankers:

 IOPP  SOPEP  Shipboard marine pollution emergency plan  Garbage record book  Oil record book parts I and II  Certificate of fitness chemical/gas, including product list  Procedures and arrangements manual  Cargo record book  Safety checklist of port of Ghent  Stowage plan arrival and departure Ghent  Material safety datasheet(s)  Bill of lading  Shipping document for liquid bulk cargoes  Passengers / crew list

34 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

6 Reporting

PORT OF GHENT PART 6 | REPORTING

6.1 GENERAL

Masters of vessels staying in port of Ghent are obliged to report a number of issues/events. This can be done by contacting the Harbour Masters’ Office or request for a permission. For certain activities / works masters of vessels will request permission from the Harbour Masters’ Office. This has to be done through the ENIGMA port information system (by the agent).

6.2 ISSUES TO BE REPORTED

Reports or requests include:

 Mooring at transverse quay 0270  Mooring with protruding deck load  Mooring of floating crane  General operations  Boat drill including manoeuvres  Fire operations  Diving operations  Cleaning of holds  Welding operations  Lying unguarded in the port  Disinfection operations  Transhipment of goods  Installation of a device supplying electric power  Testing of propulsion  Dropping the anchor  Works (with immobilization of main engine)  Bunkering alongside by road tanker  Bunkering alongside by barge  Taking stores and spare parts  Lowering boats and raft  Underwater inspection  Oil or cargo spills  Collisions / groundings  Change of name / port registration

36 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

7 Port description

PORT OF GHENT PART 7 | PORT DESCRIPTION

7.1 GENERAL

The port provides facilities for cargo handling, storage and distribution. The port area also accommodates an extensive industrial complex.

The port of Ghent is situated at the far end of the Ghent-Terneuzen Canal (at 32 km from the Terneuzen locks), 17 km of which are on Belgian territory and 15 km on Dutch territory. The Ghent-Terneuzen Canal gives access to the river Scheldt via Flushing roads at about 25 km or 13.5 nautical miles from the Terneuzen locks. The Scheldt estuary gives access to the North Sea.

The sea lock at Terneuzen is the largest one where ships with maximum dimensions of 230 m l.o.a. x 37 m beam x 12.5 m, or 265 m l.o.a. x 34 m beam x 12.5 m fresh water draught can be locked.

On the canal from Terneuzen to Ghent 15 km are under the Dutch management of RWS (Rijkswaterstaat) and 17 km under the Flemish (Belgian) jurisdiction of AMT (Afdeling Maritieme Toegang – maritime access department). The VTS within the boundaries of the port of Ghent and in the middle of the canal is done by ASB (Afdeling Scheepvaartbegeleiding) and along the commercial quays/jetties on the canal and in the docks by the Port Commander’s Department.

The depth of water on the canal is 13.5 m and there are no currents or tides.

Nautical access.

The port of Ghent is linked with the North Sea via the Western Scheldt, the artificial seacanal Ghent-Terneuzen and the lock complex of Terneuzen. The port can accommodate vessels up to 92,000 tons deadweight.

North Sea – Scheldt estuary

Seagoing vessels bound for Ghent that come from the south take a sea pilot on board before the Belgian coast off the “Wandelaar”; vessels coming from the north do so off the “Steenbank” (before the Dutch coast). Then, the sea pilot guides the ship up to Flushing.

Wandelaar-Flushing Steenbank-Flushing Distance: 52 km 33 km Depth at low water: 15.0 m 8.0 m Tidal difference: 4.4 m 4.4 m

Flushing-Terneuzen In Flushing the sea pilot is relieved by a canal pilot who brings the vessel via the Western Scheldt, the sealock at Terneuzen and the canal up to her berth in port of Ghent. Consequently, no port pilot is necessary in Ghent.

Flushing-Terneuzen Distance: 22 km Depth at low water: 13.10 m Tidal difference: 4.50 m

38 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

Vessels having a draught up to 9 m are not bound by tides and can sail to Ghent anytime.

Canal level

NAP +2.13m for Ne (Nieuw Amsterdam Peil = new Amsterdam level) TAW +4.45m for Be (Tweede Algemene Waterpassing = second general water levelling)

In Terneuzen there is a complex comprising three locks, the largest one of which, the Westsluis (western lock), has the following dimensions:

* length: 290 m (in-between the inner doors) * width: 40 m * depth: 13.50 m

In the Westsluis the maximum admitted vessel dimensions amount to:

* total length: 265 m * beam o.a.: 37 m (under certain conditions) * draught: 12.50 m

The 2 other locks are:

Middensluis (middle lock): can accommodate vessels up to 10,000 dwt and the Oostsluis (eastern lock) is mainly used for barges and push tugs.

The Ghent–Terneuzen sea-canal is 150 to 200 metres wide and 13.5 metres deep and there are 3 bridges (Sluiskil bridge, Sas Van Gent bridge and Zelzate bridge) to pass.

For more information on port of Ghent, please visit the website www.portofghent.be, or http://en.havengent.be/

7.2 DEVELOPMENTS

Usual maintenance conducted. Investment in the fairway and quayside areas. Extension of existing areas. Future goals are to continue to develop the improved infrastructure within and outside (new sea lock in Terneuzen) the port in order to generate greater capacity and better accessibility.

See also www.portofghent.be for up-to-date information.

7.3 PORT LOCATION Port of Ghent is situated along the seacanal to Ghent.

Coordinates of access to port area:

Access Western Scheldt 51°26’00”N 3°31’00”E Access Locks Terneuzen 51°20’00”N 3°49’05”E

39 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

Belgian-Dutch border 51°13’35”N 3°48’08”E Moervaart canal 51°08’19”N 3°48’31”E Ringvaart (circular canal) 51°06’17”N 3°43’11”E Voorhaven 51°05’17”N 3°43’37”E

UN Locode: BEGNE

See plan Port Location

40 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

41 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

7.4 PORT LIMITS

The port of Ghent is situated at the far end of the Ghent-Terneuzen Canal (at 32 km from the Terneuzen locks) 17 km of which are on Belgian territory and 15 km on Dutch territory.

Ghent port extends from the Belgian–Dutch border to the south end of the Grootdok (17 km).

The maximum admitted vessel sizes to enter the port are:

L.O.A.: 265 m

B.O.A.: 37 m

Draught: 12.50 m

DWT: 92,000 tons

42 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

7.5 LOAD LINES

North Atlantic Winter Seasonal Zone II Winter November 1 to March 31, Summer April 1 to October 31.

7.6 MAXIMUM SIZE VESSEL

The maximum allowed vessel sizes to enter the port are:

LOA: 265 m BOA: 37 m Maximum draught: 12.50

Not every berth can accommodate the maximum size.

7.7 TIME ZONE

GMT + 1hr

Summer time from last Sunday of March at 1 a.m. GMT (2 a.m. local time) GMT+2u till last Sunday of October at 1 a.m. GMT (3 a.m. local time).

7.8 LOCAL HOLIDAYS

1 January (New Year’s day) Easter and Easter Monday (variable data) 1 May (Labour day) Ascension (sixth Thursday after Easter) Whitsun and Whit Monday (seventh Sunday and Monday after Easter) National holiday: 21 July 15 August (Assumption of Mary) 1 November (All Saints' Day) 11 November (armistice of 1918) 25 December (Christmas) The federal government services are also closed on 15 November (King’s day)

7.9 WORKING HOURS

Harbour Masters’ Office Ghent (VTS-HKD / Port Control Ghent)

24 hours per day: +32 9 251 04 57

7.10 TRAFFIC

Nautical:

Ghent is not only a seaport but also a major inland navigation port.

Various canals and rivers link the port of Ghent with the extensive network of inland

43 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

waterways that give access to Belgium, the Netherlands, Germany and Switzerland.

Through the sea canal, the Western Scheldt and the Hansweert canal inland vessels can reach the Rhine connection and goods can be transported from or to the Netherlands, Germany, the Danube area, Alsace-Lorraine (France) and Switzerland.

To the south, the Ringvaart (circular canal) forms the connection with the rivers Scheldt and Lys via which navigation can continue to the south Belgian and north French hinterlands.

Every year, about 16,500 inland vessels call at the port, which represents a cargo volume of some 22.8 million tonnes (2011).

The further development of the “Seine Nord connection” guarantees the opening up until Paris for tonnages up to 4,400 tons.

44 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

45 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

By rail:

The port is equally connected with the dense European railway network by way of its own shunting station, Ghent-Seaport. All quays in the port are fitted with various tracks, enabling a smooth supply and conveyance of goods.

Every quay in the port is equipped with one or more railway tracks that connect via the Ghent-Seaport shunting station to the extensive Belgian and international railway network. In this way, the goods can easily be transported by rail from and to the hinterland, a factor that – considering the increasing road congestion – is becoming more and more important.

Combined transport, as in the combination of rail and road for containers, box pallets, semitrailers and/or trailers, guarantees an efficient door-to-door transport: the legs before and after the transport to and from a rail terminal are carried out by road. The largest distance is covered by train (often at night). Through the combined system, rail transport offers a large capacity of quick and safe transports over long distances.

The conventional complete trains offer transport ‘à la carte’: goods transport geared to the customer’s organisation means complete trains that run from connection to connection within agreed and reliable time limits. Consequently, two thirds of rail transport is carried out in closed trains.

46 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

By road:

Concerning road transport, port of Ghent is also favourably located. Indeed, the three major motorways, being the E17 linking Scandinavia to Portugal, the E40 between the United Kingdom and Turkey and the E34 from the Ruhr to the French Channel ports, cross in Ghent. Add to this that the whole port area is linked by way of an express road – the R4 – to these vital traffic arteries.

So, the port of Ghent has excellent hinterland connections.

7.11 CARGO

By offering a full range of services to vessels calling at the port, customers have an attractive overall solution for their cargo flows. There are the basic services close to the quays and additional services, such as storage, distribution and forwarding.

7.12 CHARTS AND BOOKS

Maps:

Koninklijke Marine – Dienst der Hydrografie (Royal Navy – Hydrographical service)

 1801  1803

47 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

 1805  1807  1809  1810  1811  1812

Hydrographer of the Royal Netherlands Navy

 1444 – INT 1479

Ministerie van de Vlaamse Gemeenschap (Ministry of the Flemish Community)

 103  104  105  106

Vlaamse Overheid Agentschap voor Maritieme Dienstverlening (Flemish Government Agency for Maritime Service Rendering)

 D11 – WGS 84  101 INT 1474 WGS 84  102 INT 1480 WGS 84

Publications by port of Ghent - Dutch versions (see www.havengent.be and www.Gabinfo.net )

Port Regulations Codex Dangerous Goods Tariff Regulations

7.13 SHIPPING ANNOUNCEMENTS FOR THE PORT AREA

Prior to arrival and in all cases except as specifically mentioned below, all ships must give at least a 24 hours’ notice of ETA before entering port of Ghent.

Prior to leaving the port or shifting, all ships must give at least a 6 hours’ notice of ETD / ETS before leaving port of Ghent or shifting in the port of Ghent.

Prior to arrival, all ships must give at least 24 hours and maximum 10 days in advance, notice of dangerous goods bound for facilities before entering port of Ghent.

The only cases when less than 24 hours’ notice is acceptable is when the port of

48 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT PART 7 | PORT DESCRIPTION

departure is less than 24 hours away and where due to an emergency on board of the ship, or other stressful situations, the required minimum notice is not possible. In these cases notice of dangerous goods must be given as soon as possible.

See also chapters: 4.3 / 4.5 / 4.6 / 4.8 and 4.9.

7.14 PILOT STATIONS

Boarding and disembarking of pilots are performed by fast launches from the Flemish cutter (Wandelaar pilot – 51° 22’ 2 N - 002° 43’ 0 E) or from the Dutch cutter (Steenbank pilot – 51° 44’ 9 N - 003° 12’ 9 E).

Seagoing vessels bound for Ghent and coming from the south take a seapilot on board before the Belgian coast off the A1 buoy (Wandelaar); vessels coming from the north off the MSB-buoy (Steenbank).

In Flushing, the seapilot is relieved by a canal pilot who brings the ship via the Western Scheldt, the sealock of Terneuzen and the Ghent-Terneuzen canal to its berth in port of Ghent.

See also:

 Ghent Port Bye-laws  Port Security Law (ISPS Code 2004)  Ghent-Terneuzen Canal Shipping Regulations

72 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

9 Port safety

PORT OF GHENT

9 | PORT SAFETY

9.1 GENERAL

This chapter provides information regarding emergencies.

9.2 EMERGENCY CONTACTS

For emergency assistance in case of an incident or accident on board and to alert the police, fire fighters or ambulance, you can dial 112 directly by telephone.

You can also directly contact the Harbour Master’s Office on VHF Ch. 11 or 5 (also see chapter 2.2).

Details to be reported: name of the ship, name and number of berth, nature of calamity.

9.3 SPILLS

All bunker operations entail a risk of pollution by oil spills. The Port Bye-laws state that all spills have to be reported to the Harbour Master’s Office on VHF Ch. 11 or 5 (also see chapter 2.2). Failure to comply with these Port Bye-laws is punishable by law.

9.4 COLLISIONS/GROUNDING

Upon losing anchors or chain, running around, anchored in port, sunk by collision or in any way out of control or in situations that may endanger the safety of shipping, contact the Harbour Master’s Office on VHF Ch. 11 or 5. Details to be reported: name of the ship, position, nature of situation.

9.5 FIRE

Ships’ fire fighting equipment shall be maintained in good order and especially on ships carrying dangerous goods, be ready for immediate use. The crew shall be properly trained and familiar with the use of this equipment.

Fire wires have to be put in place on tankers and ships which carry dangerous goods, as such that tugs can pick them up close to the water surface.

74 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

10 Port security

PORT OF GHENT 10 | PORT SECURITY

10.1 GENERAL

Being familiar with the security procedures is the concern of all port of Ghent visitors. This chapter provides all relevant information on security in the port of Ghent.

10.2 PRESENT ISPS SECURITY LEVEL INFORMATION

The facilities in port of Ghent are all presently operating on security level 1. Any changes to the security level will be promulgated as required. Ships arriving at port of Ghent will be informed via their ship’s agent. When entering the port of Ghent area the ship will also be informed by the Harbour Master’s Office via VHF Ch 11 or 5.

10.3 PORT FACILITIES

In port of Ghent there are more than 30 port facilities that are covered by the ISPS code. Each with its own Port Facility Security Officer. The Port Security Officer, who is also the Harbour Master, notifies the Port Facility Security Officer as necessary regarding specific details of the security situation of a calling ship.

Relevant information regarding ISPS in port of Ghent can be found at: http://www.gabinfo.net (Dutch version).

10.4 REPORTING TO PORT FACILITIES

Embarking and disembarking crew and visitors.

Embarking and disembarking crew and visitors should be reported to the Port Facility Security Officer of the port facility that is called at. This can be done through your agent via the port information system (ENIGMA).

Stores and bunkers.

Stores and bunkers over land should be reported to the Port Facility Security Officer of the port facility that is called at. This can be done through your agent via the port information system (ENIGMA).

Bunkers that arrive in barges do not need to be reported. This is a security matter between barge and ship.

10.5 SECURITY ACCESS TO SHIPS

The ship is obliged to control access of all visitors coming on board at the gangway even by security level 1.

At security levels 2 and 3, the access controls remains on board of the ship but also then

76 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF |

will be put fences around the ship, inclusive mooring ropes.

Access control of the ship/shore interface is an obligation.

At night deck lights along the waterside have to be lit on and the gangway has to be lift up.

77 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012

11 Nautical services

PORT OF GHENT 11 | NAUTICAL SERVICES

11.1 GENERAL

This chapter provides information regarding nautical services in the port of Ghent.

11.2 VTS

Port of Ghent operates a continuously manned Harbour Master’s Office and has its own Vessel Traffic & Operations Department. It is primarily responsible for the safety of traffic and navigation in the port docks and on main waterways. Its tasks include planning and control of shipping traffic, assigning berths in the entire port area, enforcing Port Bye-laws and other regulations, patrolling the entire port area, keeping traffic ways clear and coordinating information on all traffic movements. This department executes the port’s admission policy. The Harbour Master’s Office provides all the necessary information regarding positions of ships.

The Western lock at Terneuzen is crucial in planning of inbound and outbound sea ships. The planning of the lock is fixed 6 hours before ship arrived in the lock. RTA’s at the lock can be delayed by only 20 minutes. Slots can be interchanged. Tidal ships have priority on regular line ships which have priority on all other vessels.

Aim is to give ships a “green lane” once the planning is fixed, using all means and persons in an efficient way. For this purpose the GTi-Tool (Gent Terneuzen information) is used. (www.GTiTool.be)

Contacting Vessel Traffic & Operations:

Telephone: +32 09 251 04 57 Fax: +32 09 251 60 62 Email: [email protected] VHF channels 5 - 11

Basic rules of communication

Basic communication rules in the VTS area are:  information obtained or supplied by VTS operators should be used by the master of the vessel concerned to help improve navigational safety. The information does not override the prevailing regulations and may not be used as a reason for disregarding them or refraining from any measures that are consistent with good seamanship.  the responsibility for safe navigation always remains with the waterway user.  only communication related to safe navigation is allowed on VHF channel 11. If necessary, the VTS operator will intervene in the event of excessive communication to keep channels clear.  All vessels in the port of Ghent shall keep constant watch on VHF Ch 11.

Communication language

The language to be used in the Ghent VTS area: English, secondary Dutch.

80 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT 11 | NAUTICAL SERVICES

11.3 PILOTAGE

Information regarding pilotage and pilot request can be found on: http://www.loodswezen.be/

Contribution of the pilotage authority:

PILOT ORDER PROCEDURE

1. DEFINITIONS

For the purpose of the present procedures the following definitions apply:

Operator: the captain, charterer, administrator or agent of a vessel.

Pilot order time: the moment when the pilot is required on board.

Dispatching: the operational contact points of the Flemish and Dutch Pilotage Services that are in charge of assigning pilots.

Pilot boarding station: station at sea where the pilot boards the vessels.

Pilot order: specification of a pilot order time.

Initial pilot order: the first pilot order that has to be specified by the operator via the electronic system of the port of destination or departure.

Electronic system: ENSOR (Ostend), ZEDIS (Zeebrugge), APICS (Antwerp), ENIGMA (Ghent), LIS21 (Nieuwpoort, Brussels Sea Canal, Upper Sea Scheldt, Terneuzen, Flushing, Middelburg, Hansweert, Walsoorden).

ETD: expected time of departure.

RTD: requested time of departure.

Chain approach: the integrated organization of vessel traffic service systems and shipping actors, whereby the sailing routes from sea to berth and vice versa are regarded as part of a continuous chain in order to achieve an optimum vessel traffic management. The aim is to optimize the entire sea voyage rather than the operation of just one of the shipping actors (source of the definition: Flemish Parliament Act on vessel traffic services).

Means of communication: electronic system of the port, fax, fixed and mobile telephones (excluding SMS) and email (only for captains).

Harbour master's service: the service at a port that is responsible for the planning of the locks.

81 PORT INFORMATION GUIDE Source: Harbour Master Port of Ghent June 2012 PORT OF GHENT 11 | NAUTICAL SERVICES

2. PILOT ORDER FOR INBOUND VESSELS COMING FROM THE SEA a. Initial pilot order

The operator has to report the initial pilot order for one of the pilot boarding stations not later than 6 hours prior to the pilot order time. If he fails to do so, the vessel can be delayed for up to 6 hours. The initial order by the agent shall be made on behalf and for the account of the captain, charterer or administrator of the vessel.

The above also applies to the operator who wishes to make use of a pilot’s services for a non-pilot compulsory vessel.

This rule also applies to vessels that wish to take a pilot on board at Flushing Roads. When 1 hour after the pilot order time there still has not been any direct contact between the vessel and the dispatching (see section 8), the pilot order will be cancelled and a new initial pilot order has to be made. b. Reconfirmation

A pilot order for Ghent and Antwerp sent more than 24 hours in advance must be reconfirmed by the operator or by the agent on behalf and for the account of the captain, charterer or administrator of the vessel, from 12 hours before order time, but at the latest six hours prior to the latter.

If the operator fails to do so, the pilot order will lapse and a new initial pilot order is to be made. c. Active order

The pilot order becomes active 6 hours before the pilot order time. From this moment onwards, the Pilotage Service shall take any action necessary to bring the pilot on board of the vessel at the requested time and place.

From this time onwards, any modifications and/or cancellations must be notified to the dispatching (see section 8) through the specified means of communication. d. Modifications

When the pilot order time has to be postponed by more than 1 hour, the operator has to change the pilot order time using the specified means of communication at the latest before the pilot order becomes active. The modification by the agent shall be made on behalf and for the account of the captain. If this is complied with, no fees will be charged as specified in the Decree on pilotage charges.

A modification to an active order time can only be reported to the dispatching (see section 8) through the specified means of communication. For this, the fees specified in the Decree on pilotage charges will be applied. If the pilot order time is advanced, the operator must report this via the specified means of communication at the latest six hours before his new pilot order time. The modification by the agent shall be made on behalf and for the account of the captain.

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Non-compliance with the above may result in a delay of up to six hours. A modification reported by the captain shall prevail over any other modifications. When, upon arrival at the pilot boarding station, the pilot order time is still delayed for any reason whatsoever (congestion, orders, permission policy…), the vessel shall be provided with a pilot at the latest six hours after receipt of the permission to take a pilot on board. This situation may result in a cancellation being charged, as specified in the Decree on pilotage charges. e. Cancellations

Any cancellation has to be reported immediately via the specified means of communication (see section 8) to the dispatching. The cancellation by the agent shall be made on behalf and for the account of the captain.

When one hour after the order time the Pilotage Service still has not had any radio contact (VHF) with the vessel, the order time will officially be cancelled and a new initial pilot order will have to be made. f. Reporting procedure

1. The operator must make sure that the initial pilot order comprises at least the following information:

Name of the vessel Call sign Flag IMO number Port of destination Berth Requested mooring side Date, time and pilot boarding station (dd: mm+hh: mm local time) Vessels not subject to any piloting obligation: specification of requested piloting routes Name of agent Length over all Beam Current maximum draught in dm Helicopter pilotage requested in case of suspended pilotage service: YES/NO Helicopter pilotage requested in good weather conditions: YES/NO Special remarks in case of limited manoeuvrability, vessel deficiencies, delay at pilot boarding station

2. For any modification to the pilot order time that is not made electronically, the operator shall give at least the following information to the dispatching (see section 8):

MODIFICATION TO PILOT ORDER TIME Name of vessel & IMO number Port of destination Berth Pilot boarding station Adjusted pilot order time (dd: mm+hh: mm local

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time) Remarks

3. For any cancellation that is not made electronically, the operator shall give at least the following information to the dispatching (see section 8):

CANCELLATION OF PILOT ORDER Name of vessel & IMO number Port of destination Berth Pilot boarding station Pilot order time to be cancelled (dd: mm+hh: mm local time) Remarks

3. PILOT ORDER FOR OUTBOUND VESSELS a. Initial pilot order

The operator has to report the initial pilot order not later than three hours prior to the pilot order time before arriving at one of the pilot boarding stations. The initial order by the agent must be made on behalf and for the account of the captain, charterer or administrator of the vessel.

If this condition is not met, the vessel can be delayed for up to 3 hours.

The above also applies to the operator who wishes to make use of a pilot's services for a non-pilot compulsory vessel.

For a vessel having a berth behind the locks, the operator must notify the harbour master's service in time of his ETD berth.

The harbour master's service shall notify the dispatching (see section 8) of the RTD lock at least three hours in advance via the electronic system. This RTD lock will count as pilot order time. b. Active order

The pilot order becomes active 3 hours before the pilot order time. From this moment onwards, the Pilotage Service will take any action necessary to bring the pilot on board of the vessel at the requested time and place.

From this moment onwards, any modifications and/or cancellations must be notified to the dispatching (see section 8) through the specified means of communication. c. Modifications

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charged as specified in the Decree on pilotage charges.

A modification to an active order time can only be reported to the dispatching (see section 8) through the specified means of communication. For this, the fees specified in the Decree on pilotage charges will be applied. When the pilot order time is advanced, the operator must adjust the pilot order time at the latest three hours before the new time of departure. The modification by the agent shall be made on behalf and for the account of the captain. Non-compliance with the above may result in a delay of up to three hours.

A modification reported by the captain shall prevail over any other modifications. In case the RTD lock (pilot order time) is modified, the Harbour Master's Office shall at once notify the dispatching (see section 8) of the modified RTD lock via the electronic system. d. Cancellations

Any cancellation has to be reported immediately via the specified means of communication (contact data see section 8) to the dispatching. Cancellations by the agent shall be made on behalf and for the account of the captain.

When upon boarding at the order time the pilot finds that the departure is delayed by more than two hours for any reason whatsoever, the Pilotage Service may decide after one hour to cancel the order time and decide that a new order time has to be given. e. Reporting procedure

1. The operator must make sure that the initial pilot order comprises at least the following information:

Name of the vessel Call sign Flag IMO number Current berth Destination: pilot boarding station or another port in the area of the pilotage service with mention of berth and mooring side Date, pilot order time or ETD berth (behind the locks) (dd:mm+hh:mm local time) Vessels not subject to any piloting obligation: specification of requested piloting routes Name of agent Length over all Beam Current maximum draught in dm Helicopter pilotage requested in case of suspended pilotage service: YES/NO Helicopter pilotage requested in good weather conditions: YES/NO Special remarks in case of limited manoeuvrability, vessel deficiencies, delay

2. For any modification to the pilot order time for a vessel at a river berth that is not made electronically, the operator shall give at least the following information to the dispatching (see section 8):

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MODIFICATION TO PILOT ORDER TIME for vessels on the seaside of the locks Name of vessel & IMO number Destination (pilot boarding station or other port) Adjusted pilot order time (dd: mm+hh: mm local time) Remarks

3. For any modification to the RTD lock the Harbour Master's Office shall at least report the following information via the electronic system:

Name of the vessel IMO number Adjusted RTD lock (pilot order time) Remarks

4. For any cancellation that is not made electronically, the operator shall give at least the following information to the dispatching (see section 8):

CANCELLATION OF PILOT ORDER Name of vessel & IMO number Pilot order to be cancelled (dd: mm+hh: mm local time) Remarks

4. SHIFTING BERTH WITHIN A FLEMISH PORT where the Flemish Pilotage Service is competent a. Initial pilot order

The above also applies to the operator who wishes to make use of a pilot's services for a non-pilot compulsory vessel.

For a vessel having a berth behind the locks, the operator must notify the Harbour Master's Office in time of his ETD berth.

The Harbour Master's Office shall notify the dispatching (see section 8) of the RTD lock at least three hours in advance. This RTD lock will count as pilot order time. b. Active order

The pilot order becomes active 3 hours before the pilot order time. From this moment onwards, the Pilotage Service shall take any action necessary to bring the pilot on board of the vessel at the requested time and place.

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From this time onwards, any modification and/or cancellation must be notified to the dispatching (see section 8) through the specified means of communication. c. Modifications

A modification to an active order time can only be reported to the dispatching (see section 8) through the specified means of communication. For this, the fees referred to in the Decree on pilotage charges will be applied. When the pilot order time is advanced, the operator must adjust the pilot order time at the latest three hours before the new time of departure. The modification by the agent shall be made on behalf and for the account of the captain. Non-compliance with the above may result in a delay of up to three hours. A modification reported by the captain shall prevail over any other modification. In case the RTD lock (pilot order time) is modified, the Harbour Master's Office shall at once notify the dispatching (see section 8) of the modified RTD lock via the electronic system. d. Cancellations

Any cancellation has to be reported immediately via the specified means of communication (contact data see section 8) to the dispatching. The cancellation by the agent shall be made on behalf and for the account of the captain.

1. The operator must make sure that the initial pilot order comprises at least the following information:

Name of the vessel Call sign Flag IMO number Current berth Berth of destination with mention of mooring side Date, pilot order time or ETD berth (behind the locks) (dd:mm+hh:mm local time) Name of agent(s) Length over all Beam Current maximum draught in dm Special remarks in case of limited manoeuvrability, vessel deficiencies, delay.

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MODIFICATION TO PILOT ORDER TIME for vessels on the seaside of the locks Name of vessel & IMO number Current berth Berth destination Adjusted pilot order time (dd: mm+hh: mm local time) Remarks

3. For any modification to the RTD lock the harbour master's service shall at least report the following information via the electronic system:

MODIFICATION TO PILOT ORDER TIME for vessels on the landside of the locks Name of the vessel IMO number Current berth Berth destination Adjusted RTD lock (pilot order time) Remarks

4. For any cancellation that is not made electronically, the operator shall give at least the following information to the dispatching (see section 8):

CANCELLATION OF PILOT ORDER Name of vessel & IMO number Current berth Pilot order time to be cancelled (dd: mm+hh: mm local time) Remarks

5. ORDER OF PILOTAGE OPERATIONS

A vessel shall be provided with a pilot or shall take part in shore-based pilotage in accordance with the order of the pilot order times, unless a specific regulation is in place in the context of the chain approach.

If a vessel requests a pilot prior to the pilot order time, this vessel will not be provided with a pilot before the pilot order time unless a pilot is available before that time or unless the vessel can be incorporated sooner in the shore-based pilotage system.

The following vessels are always given priority to be provided with a pilot even if this results in a delay for vessels having a valid order time. - Vessels in distress - Tidal vessels - Vessels for which a derogation for the pilot order time has been issued by a competent authority.

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6. ADDITIONAL FORMALITIES

If the vessel calls at a Flemish port for the first time and/or if the shipping data are modified, the following documents must be submitted to the Pilotage Service in advance (preferably electronically):

1. Copy of the Wheelhouse Poster (IMO resolution 601(15)) 2. Copy of the Pilot Card if Wheelhouse Poster is not available 3. Registration form for heli-operable ships

Vlaams Loodswezen Boulevard de Ruyter 2 4381 KA Vlissingen [email protected] Fax: +31 (0)118 42 45 27

7. EMERGENCY PROCEDURES

If an electronic system is not available, as a result of which the initial pilot order cannot be made electronically, the operator must report the initial pilot order to the dispatching (see section 8) through the other specified means of communication.

The Harbour Master's Office and/or dispatching will inform the operator when the emergency procedure starts or ends.

8. CONTACT DATA OF DISPATCHING

Dispatching for Antwerp, Bovenzeeschelde (Upper Sea Scheldt) and Zeekanaal (Seacanal)

Maritieme Dienstverlening en Kust Dienst Afzonderlijk Beheer Loodswezen Tavernierkaai 3 2000 Antwerpen

Tel 24/7: +32 (0)3 222 08 65 +32 (0)3 232 02 29 +32 (0)3 231 89 52 Mobile 24/7: +32 (0)476 58 01 49 Fax 24/7: +32 (0)3 232 20 85 Administration: +32 (0)3 222 08 70 Website: www.loodswezen.be Electronic system: APICS-LIS21 Email: For captains only via Wandelaar [email protected] via Steenbank [email protected]

Dispatching for Ghent

Maritieme Dienstverlening en Kust

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Dienst Afzonderlijk Beheer Loodswezen Motorstraat 109 9000 Gent

Tel 24/7: +32 (0)9 250 57 11 (exchange) +32 (0)9 250 57 12 +32 (0)9 250 57 13 +32 (0)9 250 57 14 Mobile 24/7: +32 (0)478 58 14 80 Fax 24/7: +32 (0)9 251 63 21 Administration: +32 (0)9 250 57 30 Website: www.loodswezen.be Electronic system: ENIGMA Email: For captains only via Wandelaar [email protected] via Steenbank [email protected]

Flemish dispatching in Flushing

Maritieme Dienstverlening en Kust Dienst Afzonderlijk Beheer Loodswezen Boulevard de Ruyter 2 4381 KA Vlissingen

Tel 24/7: +31 (0)118 42 45 40 Mobile 24/7: +32 (0)473 89 70 02 Fax 24/7: +31 (0)118 43 15 37 Administration: +31(0)118 42 45 22 Website: www.loodswezen.be

Dispatching for the Dutch ports

Nederlands Loodswezen Boulevard de Ruyter 8 4381 KA Vlissingen

Tel 24/7: +31 (0)118 48 95 09 Fax 24/7: +31 (0)118 41 23 21 Administration: +31 (0)118 48 95 00 Website: www loodswezen.nl Electronic system: LIS21 Email: For captains only: [email protected]

11.4 TUGS

The standards for the use of tugboats are calculated for normal weather situations.

The use of tugs is regulated in the lock and on the canal Gent – Terneuzen by common

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declarations of the Common Nautical Authority (GNA) and on pilots advise.

On the Moervaart one tug is compulsory and a second one on pilots advise to sail in the fairway and to avoid collision with the gas pipe line just before the bridge, when an airdraft is higher than 8 metres. How to order a tugboat:

Via communication procedure Via the pilot or your agent Via the VTS – Harbour Master’s Office.

For further information see: http://www.urs.be and http://www.multraship.nl/

11.5 MOORING

If the ship is in one of the following categories, use of the services of the boatmen: ships longer than 80 metres.

Exemption: if the ship is shifting along the same quay, without letting go all the lines.

Guidelines for mooring for masters

These guidelines are a copy of section 1.5 of OCIMF Mooring Equipment Guidelines:  Mooring lines should be arranged as symmetrically as possible about the midship point of the vessel (a symmetrical arrangement is more likely to ensure a good load distribution than an asymmetrical arrangement)  Breast lines should be oriented as perpendicularly as possible to the longitudinal centre line of the vessel and as far aft and forward as possible  Spring lines should be oriented as parallel as possible to the longitudinal centre line of the vessel  The vertical angle of the mooring lines should be kept to a minimum  Generally, mooring lines of the same size and type (material) should be used for all leads. If this is not possible due to the available equipment, all lines in the same service, i.e. breast lines, spring lines, headlines, etc. should be the same size and type. For example, all spring lines could be wire and all breast lines synthetic.  If tails are used on the wires, the same size and type of tail should be used on all lines running out in the same service.  Mooring lines should be arranged so that all lines in the same service are about the same length between the vessel’s winch and the shore bollard. Line elasticity varies directly with line length and shorter lines will assume more load.

Guidelines for mooring for terminal operators

Terminal operators are encouraged to prepare and publish mooring plans in relation to the position of the vessel ahead of time, giving masters/pilots/boatmen the opportunity to make preparations. Terminal operators must understand that the master of the vessel is finally responsible for ensuring that the vessel is safely moored and must allow him sufficient space to do so.

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Ordering

You can order mooring services via your agent.

11.6 LASHING OF CARGO

To avoid safety risks, all freight transported by sea must be handled correctly due to loading, segregation and cargo securing.

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12 Nautical communicatio n

PORT OF 12 | NAUTICAL COMMUNICATION

12.1 GENERAL

The Vessel Traffic & Operations Department of the Harbour Master’s Office is continuously manned and is primarily responsible for the safety of traffic and navigation in the port docks and on the main waterways. The VTS stations provide all necessary information regarding positions of ships etc.

Contacting Vessel Traffic & Operations:

VHF channels 5 - 11

Telephone: +32 09 251 04 57 Fax: +32 09 251 60 62 Email: [email protected]

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13 Cargo Operations

PORT OF GHENT 13 | CARGO OPERATIONS

13.1 GENERAL

This chapter describes the rules and regulations concerning cargo operations in the port of Ghent. There are different stevedoring companies operating in the port of Ghent. For information details concerning these companies you can contact your agent.

13.2 LOADING/DISCHARGING PROCEDURES

Loading, discharging, transport and storage of cargo or other materials is only allowed at places that are assigned for these purposes. Cargo or other materials shall be handled in such a way that aprons to quays, buildings, street paving, rails, cranes and other port facilities are not damaged and that dangerous or hazardous situations do not arise. Cargo or other materials must not be placed so that they hinder access for emergency vehicles.

Loading and unloading of cargo or other materials will depend on the specific law of 8 june 1972 – Law concerning Dock Work. (see also www.gabinfo.net / 8 JUNI 1972. - Wet betreffende de havenarbeid – only available in Dutch version)

13.3 TANK SHIPS

Prior to commencement of cargo operations the ship/shore safety checklist provided by the terminal has to be completed (ISSGOTT).

13.4 BULK CARRIERS

Prior to commencement of cargo operations the ship has to submit the loading/unloading plan to the terminal and the ship/shore safety checklist provided by the terminal has to be completed.

13.5 DANGEROUS GOODS

See www.gabinfo.net – Reglement van gevaarlijke en/of schadelijke stoffen van de Haven van Gent) only available in Dutch version)

13.6 CLEANING PROCEDURES

Individual cases must be referred to the Harbour Master’s Office through vessel’s agent.

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14 Vessel Operations

PORT OF GHENT 14 | VESSEL OPERATIONS

14.1 GENERAL

This section comprises details on rules and regulations regarding ship operations in the port area.

Before starting the following activities the agent has to request a permit to the Harbour Master’s Office using the Port Information System (ENIGMA).

 Boat drill including manoeuvres  Fire operations  Diving operations  Cleaning of holds  Welding operations  Lying unguarded in the port  Disinfection operations  Transhipment of goods  Installation of a device supplying electrical power  Testing of propulsion  Dropping the anchor  Works (with immobilization of main engine)  Bunkering alongside by road tanker  Lowering boats and raft  Underwater inspection

All these activities relate to specific conditions that have to be taken into account.

Before starting these activities, please always contact the Harbour Master’s Office (see chapter 2.2).

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15 Port Inspections

PORT OF 15 | PORT INSPECTIONS

15.1 GENERAL

This chapter describes all relevant inspections one can expect in port of Ghent.

15.2 INSPECTIONS BY PORT STATE CONTROL

The Paris Memorandum of Understanding (MOU) on Port State Control aims at eliminating the operation of sub-standard ships through a harmonized system of Port State Control inspections on foreign ships in the Paris MOU ports. The organisation consists of 25 participating member states and covers the waters of the European coast and the North Atlantic basin from Canada to Europe.

The Belgian Port State Control is carried out by the Federal Public Service Mobility and Transport, department Port State Control. Inspections take place on board, ensuring that these ships meet international safety, security and environmental standards and that crewmembers have adequate living and working conditions.

More information on Port State Control can be found on www.parismou.org and www.emsa.eu.int, the website of the European Maritime Safety Agency. More information on the Transport and Water Management Inspectorate can be found on www.ivw.nl.

Federal Public Service Mobility and Transport, department Port State Control. Posthoflei 5 2600 Berchem

Tel: +32 3 229 00 30 Tel: +32 478 82 58 09

Email: [email protected]

15.3 INSPECTIONS BY OTHER PARTIES

Inspections by Ghent Port Company During its stay in the port, the ship may be visited by officials representing the Harbour Master/Transport and Environmental Safety Department for inspections and checks on standards for cargo handling and regulations, such as port rules. Furthermore, MARPOL inspections may be carried out on behalf of Port State Control. The ship’s management is responsible for ensuring that such an official has access to all relevant ship documents, 24 hours a day. See also chapter 5.2 regarding documents that need to be available.

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16 Port services

16.1 GENERAL

This chapter describes the services available at the port of Ghent.

16.2 FUEL AND LUBRICATING OIL

Have to be arranged through ship’s agent. All types of marine fuel are available by barge and road tanker.

Reporting bunkering

Bunkering of fuel and lubricating oil must be reported by the skipper of inland vessels or the captain of a ship. Bunkers by land should be reported to the Port Facility Security Officer of the port facility called at.

Report to VHF channel 11, Harbour Master’s Office. The report must be made by the skipper of inland vessels or the captain of a ship at least 30 minutes but no more than 6 hours before the start of bunkering.

Reporting spills

Routine bunker operations entail a certain degree of risk regarding pollution by oil spills, which threaten safety, the maritime environment and consequently the quality of silt that is to be dredged. The Port Bye-laws state that all spills have to be reported to the Harbour Master’s Office immediately. Failure to comply with these Bye-laws is punishable by law. Details to be reported: name of ship, name of berth, activity or incident.

Bunker checklist

In order to prevent and minimize the number of spills, the Port of Ghent Bunker Checklist has been introduced. This checklist has to be completed and signed by both the seagoing vessel's officer on duty and the skipper of the bunker barge before bunker transfer can commence.

The checklist can be found at: www.gabinfo.net – bunkerchecklist Gent 2010 (English version).

16.3 FRESH WATER

Has to be arranged through ship’s agent.

In general, you will order supplies of drinking-water before arrival via your agent. Your agent will arrange that the water barge arrives at the right time.

16.4 STORES

Ship's stores can be ordered via your agent. Ghent is an excellent place to order your provisions and other things you may need. Numerous companies are active in this field. Your agent will be able to advise you on this matter. Storing is prohibited when cleaning or venting tanks. PORT OF GHENT 16 | PORT SERVICES

Stores by land should be reported to the Port Facility Security Officer of the port facility.

16.5 SHORE BASED ELECTRICITY

Not available

16.6 WASTE

Port reception facilities for ship-generated waste and cargo residues In accordance with Marpol 73/78 and EU-directive 200/59/EC, ports are obliged to ensure port reception facilities for the reception of residues of oil and noxious liquid substances and of garbage, adequate to meet the needs of ships using them, without delay to these ships.

Complying with these regulations, port of Ghent designated a number of companies that are entitled to collect or receive and process (harmful) waste from ships. Reception companies collect waste against set tariffs, which may be obtained from these companies via the shipping agent. Collecting waste may take place by means of barges or trucks.

Port Waste Management Plan Like all other ports in the European Union , Ghent has implemented a Port Waste Management Plan. The complete plan is published on the website (www.gabinfo.net – Afvalbeheersplan Gent 2009 – Only in Dutch version)

16.7 DERATTING

Can be arranged through ship’s agent.

16.8 SURVEYORS

Contact your ship’s agent.

16.9 SHIPPING AGENTS

Contact the Harbour Masters’ Office (see chapter 2.2)

16.10 SEAMEN’S MISSION

APOSTOLATUS MARIS VZW Seafarers’Club (Stella Maris) Tel. +32/9/251 17 63 Hogeweg 71 Fax +32/9/251 04 70 9000 Ghent Mobile +32/476/50 22 29

Belgium GHENT district Email: [email protected] Company number 0407.407.918 www.stellamarisgent.be VAT BE 0407.407.918

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SEAMEN'S CLUB STELLA MARIS BASIC DATA

 address Hogeweg 71 – B-9000 Ghent  tel. +32/(0)9 251 17 63  fax +32/(0)9 251 04 70  mobile +32/(0)476 50 22 29  email [email protected]  website www.stellamarisgent.be

OPENING HOURS Every day from 5.15 p.m. till 11.15 p.m.

SERVICES

 telephone cabins  internet connections  sale of telephone cards  satellite television  recreation  shop from 7 p.m. till 8.30 p.m.

VESSEL VISITS Every day possibility of visits by a vessel visitor

SHUTTLE SERVICE Daily free bus transport taken care of by Ghent Port Company following a fixed route  from the port to Stella Maris  from Stella Maris to the city  from Stella Maris back to the port

STAFF MEMBERS

 André QUINTELIER: port chaplain  Ann VAN DER SYPT + Gaby DE DONCKER + Jos VERNAEVE: vessel visitors  Marc NAESSENS: administrator  Leander VERGOTE: barman  Kris DIEPENDAEL: caretaker

(All additional information on Stella Maris: see website)

16.11 MEDICAL

All medical facilities are available. Contact your agent or the Harbour Masters’ Office (see chapter 2.2).

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16.12 TRANSPORT

Taxis and busses can be arranged through your agent or the Harbour Masters’ Office (see chapter 2.2).

Airports:

Brussels International Airport at Zaventem is 60 km from Ghent with passenger services to over 200 destinations and air freight to more than 200 places.

Train stations:

There are 2 in the centre of the city: Ghent Dampoort and Ghent St.-Pieters.

Information via your agent or the Harbour Masters’ Office.

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