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Minutes of the Board of Regents of the Texas State

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Minutes of the Board of Regents of the Texas State MINUTES OF THE BOARD OF REGENTS OF THE TEXAS STATE UNIVERSITY SYSTEM Quarterly Board Meeting November 17-18, 2011 TSUS Quarterly Board of Regents Meeting 1 November 17-18, 2012 TABLE OF CONTENTS COMMITTEE MEETINGS ................................................................................................................................ 3 ACADEMIC AFFAIRS ................................................................................................................................... 4 FINANCE AND AUDIT COMMITTEE ........................................................................................................... 5 PLANNING AND CONSTRUCTION COMMITTEE ......................................................................................... 7 BOARD OF REGENTS MEETING ..................................................................................................................... 8 I. CALL TO ORDER ................................................................................................................................. 8 II. ATTENDANCE ..................................................................................................................................... 8 III. RECESS TO EXECUTIVE SESSION ........................................................................................................ 8 IV. RECONVENE IN OPEN SESSION .......................................................................................................... 8 V. CURRICULUM ..................................................................................................................................... 9 VI. FINANCE AND AUDIT ....................................................................................................................... 10 VII. INFORMATION TECHNOLOGY TASK FORCE ..................................................................................... 11 VIII. GOVERNMENTAL RELATIONS .......................................................................................................... 12 IX. MARKETING INITIATIVE UPDATE ..................................................................................................... 12 X. PRESENTATION OF CENTENNIAL VOLUME ...................................................................................... 12 XI. RECESS ............................................................................................................................................. 12 XII. RECONVENE ..................................................................................................................................... 12 XIII. ATTENDANCE ................................................................................................................................... 12 XIV. STUDENT ADVISORY BOARD (SAB) REPORT .................................................................................... 13 XV. APPROVAL OF MINUTES .................................................................................................................. 13 XVI. CAMPUS UPDATE: Sam Houston State University .......................................................................... 13 XVII. TSUS FOUNDATION UPDATE ........................................................................................................... 13 XVIII. DUTIES AND RESPONISIBILITIES OF REGENTS UNDER TEXAS LAW ................................................. 13 XIX. PLANNING AND CONSTRUCTION .................................................................................................... 13 XX. CONTRACTS ..................................................................................................................................... 14 XXI. MISCELLANEOUS ............................................................................................................................. 16 XXII. PERSONNEL ...................................................................................................................................... 16 XXIII. RULES AND REGULATIONS............................................................................................................... 17 XXIV. CONSENT AGENDA .......................................................................................................................... 18 XXV. GENERAL ITEMS ............................................................................................................................... 18 XXVI. BOARD ELECTIONS ........................................................................................................................... 18 XXVII. PUBLIC COMMENTS ......................................................................................................................... 18 XXVIII. ADJOURNMENT ............................................................................................................................... 18 CONSENT AGENDA ...................................................................................................................................... 19 TSUS Quarterly Board of Regents Meeting 2 November 17-18, 2012 COMMITTEE MEETINGS The committee meetings were each held prior to the Board of Regents meeting via teleconference, with the exception of the Technology Task Force, which met in person on Thursday, November 17, 2011 at 9:30 a.m. CST at the Academic Building I on the Sam Houston State University campus. The committees met telephonically as follows: Academic Affairs November 10, 2011 4:30 p.m. CST Finance and Audit November 10, 2011 10:00 a.m. CST Planning and Construction November 7, 2011 10:00 a.m. CST TSUS Quarterly Board of Regents Meeting 3 November 17-18, 2012 ACADEMIC AFFAIRS Committee Members Regent Jaime Garza, Committee Chair; Regent Rossanna Salazar Call to Order The Academic Affairs Committee of the Texas State University System (TSUS) was called to order on November 17, 2011 at 4:35 p.m. CST by Committee Chair Jaime Garza. The meeting was held telephonically. Present Regent Jaime Garza; Regent Rossanna Salazar Also Present Dr. Fernando Gomez, Vice Chancellor and General Counsel; Dr. Perry Moore, Vice Chancellor for Academic Affairs; Ms. Kelly Wylie, Director of System Administration; various component campus representatives Absent None Discussion Items Committee Chair Jaime Garza called on Dr. Perry Moore to present the agenda items. Dr. Moore presented LU: Moving an Existing BS Degree Program from one Academic Department to Another. The committee approved the item to be taken to the full Board. Dr. Moore presented SHSU: Mission Statement. The committee approved the item to be taken to the full Board. Dr. Moore presented TSUS: Twelfth Class Day Reports. The committee approved the item to be taken to the full Board. Dr. Moore briefly outlined the Consent Agenda items, which consisted of TSUS: Curriculum Changes, TSUS: Out-of-Country Study Programs, TSUS: Admissions Data, and TSUS: Small Class Reports. Adjournment There being no further business before the Committee, Committee Chairman Jaime Garza adjourned the meeting at 4:52 p.m. CST. TSUS Quarterly Board of Regents Meeting 4 November 17-18, 2012 FINANCE AND AUDIT COMMITTEE Committee Members Vice Chair Donna Williams, Committee Chair; Regent Kevin Lilly Call to Order The Finance and Audit Committee of the Texas State University System was called to order on November 17, 2011 at 10:00 a.m. CST by Committee Chair Donna Williams. The meeting was held telephonically. Present Committee Chair Donna Williams Also Present Chancellor Brian McCall Ph.D., Dr. Fernando Gomez, Vice Chancellor and General Counsel; Dr. Roland Smith, Vice Chancellor for Finance; Ms. Carole Fox, Director of Audits and Analysis; Ms. Kelly Wylie, Director of System Administration; various component campus representatives. Absent Regent Kevin Lilly Discussion Items Committee Chair Donna Williams called on Dr. Roland Smith to present the agenda items. Dr. Smith presented SHSU: Study Abroad Fee. The committee approved the item to be taken to the full Board. Dr. Smith presented TxSt-SM: Transfer of Dining Hall Renovation Quasi-endowment. The committee approved the item to be taken to the full Board. Dr. Smith presented LIT: Fee Adjustments for Courses. The committee approved the item to be taken to the full Board. Dr. Smith presented TSUS: Depository Services. The committee approved the item to be taken to the full Board. Dr. Smith presented TSUS: Authorization of General Revenue Appropriation Transfers. The committee approved the item to be taken to the full Board. Dr. Smith presented TSUS: Approval of Investment Policies and Adoption of Investment Policy Resolution. The committee approved the item to be taken to the full Board. Dr. Smith briefly outlined the Consent Agenda items, which included TSUS: Statement of Budgeted Fund Balances FY2011; TSUS: Statement of Budgeted Fund Balances FY2012; TSUS: Operating Budget Adjustments FY2011; TSUS: Operating Budget Adjustments FY2012; TSUS: Travel Reports; TSUS: Foundation Annual Reports; TSUS: Status of Implementation of Audit Recommendations; and TSUS: Quarterly Investment Report. The committee approved the items to be included on the consent agenda. Adjournment TSUS Quarterly Board of Regents Meeting 5 November 17-18, 2012 There being no further business before the Committee, Committee Chair Donna Williams adjourned the meeting at 10:27 a.m. CST. TSUS Quarterly Board of Regents Meeting 6 November 17-18, 2012 PLANNING AND CONSTRUCTION COMMITTEE Committee Members Regent David Montagne, Committee Chair; Regent Ron Mitchell; Regent
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