Annual Report 2018/2019 Financial Year

ANNUAL REPORT 2018/2019 FINANCIAL YEAR

1 VISION:

“A developmental city of heritage focusing on good governance, socio-economic development and upholding tradition to promote sustainable service delivery”

Mission

• To develop the institution and to facilitate institutional transformation • To provide infrastructure and services to all, with emphasis on rural communities, in a sustainable manner • To provide infrastructure and services to all, with emphasis on rural communities, in a sustainable manner • To develop and support sustainable local economic development, through focusing on tourism development, and incorporating the youth • To develop and support social development initiatives, particularly those focused on the youth and the vulnerable • To ensure good governance through leadership excellence and community participation • To ensure continued sound financial management • To ensure effective and efficient Land Use Management, taking cognizance of sound environmental practices

2 CONTENTS

Description Vision and Mission 2

Chapter 1: Mayor’s Foreword and Executive Summary 5 - 16

Chapter 2: Governance 17 - 57

Chapter 3 Service Delivery Performance 58 - 91

Chapter 4: Organizational Development Performance 92 - 98

Chapter 5: Financial Performance 99 – 106

Chapter 6: Auditor-General’s Findings 107 - 123

Appendices

Appendix A : Councillors; Committee Allocation and Council Attendance 124 - 127

Appendix B : Committee and Committee Purpose 128 - 136 Appendix C : Organogram of the Administrative Structure 137 - 138 Appendix D : Municipal applicable functions 139 - 144

Appendix E : Ward Reporting 145 - 160

Appendix F : Ward Information 161 - 163 Appendix G : Recommendations of the Municipal Audit Committee 164 - 173

Appendix H : Information of largest projects, agreements, contracts and any PPP 174 - 175

Appendix I : Service Provider Performance Schedule 176 - 178

Appendix J : Disclosure of financial interest: Senior Managers 179 - 180

Appendix K : Revenue Collection Performance 181 - 186 Appendix L : Conditional Grants Received: Excluding MIG 187 - 188

Appendix M : Capital Expenditure – New & Upgrade/Renewal Programmes: Including MIG 189 - 191

Appendix N : Capital projects current financial year, adjusted budget, actual in the current year & 192 - 193 variance

Appendix O : Capital Projects per ward in the current financial year, projects complete / not complete 194 - 195

Appendix P : Service connection backlogs at schools and clinics with names and location 196 - 198

3 Appendix Q : Service backlogs experienced by the community where another sphere of government is 199 - 200 responsible for providing the service

Appendix R : Organizations or persons in receipt of loans and grants 201 - 202

Appendix S : Declaration of returns not made in due time under MFMA Sec 71 203 - 204

Volume II : Audited Annual Financial Statements 205 - 238

4 CHAPTER 1

5 FOREWORD BY HIS WORSHIP THE MAYOR

It is with great honour and humility to present the Ulundi Local Municipality’s Annual Report for 2018/2019 financial year. Again it is truly humbling to take stock on the previous year as it shows that the Municipality has maintained the highest standards of good governance as it has been doing in the past few years. We committed ourselves that we must double our efforts as the Municipality if we want to reduce service delivery backlogs thus, ensuring that Ulundi never regress but remains one of the fastest growing predominantly rural town which is attractive to investors.

Working in partnership with other spheres of government and stakeholders we have been able advocate for equitable distribution of basic services, infrastructure and resources for our diverse communities, both in the urban area and in the rural areas.

We will recall that, the Council of Ulundi concluded a Memorandum of Understanding with the Department of Energy and Minerals, and Eskom to intervene in some rural areas in assisting Eskom to fast track the implementation of electricity projects especially in communities that have been waiting for too long for their homes to be electrified. I have great pleasure to report that, this intervention has left some foot print more especial in the Amakhosi Areas.

The Municipality increased the EPWP budget so that we could give more people job opportunities to meet with challenges of increasing unemployment as a result of the country’s economic decline.

In order to make public services accessible to our communities through our Community Services Department of the Municipality has formed partnerships with other spheres of government in programmes such as the Operation Sukuma Sakhe (OSS), Local HIV/AIDS Council, Promotion of Children’s Rights Programme which improves public participation, and public awareness campaigns. The Municipality has also supported Indigent members of the community by offering burial support for those families on the Municipal Indigent register.

In recognition of the service delivery constraints as pointed in Chapter 9 of the Medium-Term Service Framework of the National Development Plan. Ulundi Municipality has always maintained a good working relationship with its citizens as we always adhere to the Batho Pele Principles in the manner we serve our communities.

Despite progress made the Municipality is acutely aware of the many challenges that await us such as strengthening people involvement in planning and decision-making process so that there is consensus; Strengthening of the Ward Committee System, accelerating and expanding quality and sustainable service delivery and focusing on revenue collection and customer care measures within the framework of Batho Pele.

Finally, on behalf of Council I would like to extend a word of appreciation to the members of the communities we serve for entrusting us with this enormous responsibility of moving the barriers of poverty and the further development of Ulundi and we assure them that we are, together going to continue working hard to create a caring, strong and a vibrant Ulundi.

I thank all internal and external stakeholders who continue to participate in all efforts to make Ulundi a better place to live in.

Yours in Service Delivery

Cllr M.W. Ntshangase MAYOR: ULUNDI LOCAL MUNICIPALITY

6 FOREWORD BY THE MUNICIPAL MANAGER

The time has come to once again take stock of the events of the 2018/2019 financial year and to not only reflect on the achievements made, but also on the setbacks suffered, for it is through the lessons learned in our failures that we will be able to avoid the same pitfalls going forward. The accolades we have received as a municipality (e.g. being named the Best Run Municipality in the province), coupled with the positive audit outcomes we have been receiving during past few years, attest to our commitment to the municipality’s mission of being “A developmental city of heritage focusing on good governance, socio-economic development and upholding tradition to promote sustainable service delivery”.

In terms of Section 121 of the Municipal Finance Management Act No. 56 of 2003, I, as the Accounting Officer of a municipality must prepare an annual report for each financial year the purpose of which is inter alia a) to provide a record of the activities of the municipality during the financial year; b) to provide a report of performance against the budget of the municipality for that financial year; and c) to promote accountability to the local community for the decisions made throughout the year by the municipality.

It is significant to note that Ulundi Municipality has, over the past few years, been receiving “unqualified audit opinion” on its financials from the Auditor-General. The 2017/2018 audit opinion was no exception. We have worked very hard to ensure that even with the 2018/2019 audit which is due to commence soon, we obtain the same “unqualified audit opinion” if not a clean audit. This is evidence of our commitment to clean corporate governance, fiscal discipline and prudent financial management practices; and it also shows the progress we are making towards meeting the national target of “clean audit” for local government.

What this means is that our internal controls are effective in enabling us to manage public monies including millions worth of grants in terms of the prescripts of the laws that govern the collection and spending of public funds. Our ability to collect revenue has enabled the municipality to provide uninterrupted quality services to the community of Ulundi (i.e. electricity, refuse collection, maintenance of roads and infrastructure, etc.) and to do more in terms of service delivery through the distribution of LED projects which has created job opportunities and has had a direct impact in the improvement in people’s lives hence Ulundi has seen no civil unrest in the form of service delivery protests contrary to what is currently happening in most parts of the country. We also established the Buy-Back Centre to which members of the community bring waste materials collected in town and other areas for payment. While this helps the people earn some income, it also contributes to keeping the town clean.

Notwithstanding the aforementioned audit opinion, the Auditor-General made some findings which needed to be addressed. We have therefore put in place a compressive Action Plan with specific tasks to be performed with target dates in order to address each of those findings. Heads of Departments are required to act upon those tasks and report progress on a monthly basis. These findings in general relate to the “Material uncertainty relating to Going Concern” which is as a result of the ever-increasing Eskom debt; as well as “Material losses of Electricity” which is due to electricity theft through meter tempering, illegal connections, officially by-passed meters and non-payment of electricity accounts. Detailed information on the A-G’s findings and our action in response thereto is provided in the aforementioned Action Plan.

In an effort to address the municipality’s current cash-flow challenges and doubts about its “going concern” status, Council approved a new Financial Recovery Plan in terms of which heavy restrictions are put on all expenditure and procurement during the first quarter of the financial year, filling of vacant positions, payment of overtime and standby and payment of long-term service awards to mention but a few in an attempt to curb expenditure while trying to improve collection of revenue. The Sanlam Umbrella Fund which is an employee death benefit scheme to which the municipality contributed 60% in terms of the Conditions of Service, has now been terminated at the request of the employees who are members thereof and the liquidation process of the fund is currently underway. The termination of this fund will relieve the municipality of the financial burden this scheme had become and the savings to be realised will contribute to the improvement of its cashflow situation. Through our Extended Public Works Programme (EPWP) which has won accolades as the best in the province, we have been able to provide our youth with skills through on-the-job training as well as created work opportunities for them; and this has contributed to poverty alleviation and reduction of unemployment in our communities.

7 I also wish to report on the senior management changes that occurred during the year under review wherein Mr J.H. Mhlongo – (CFO) and Mr M.B. Khali – Director (Protection Services) their contracts expired, their positions became vacant. The positions were advertised, and they were eventually reappointed to the same positions.

When we conducted a risk assessment for the municipality before the start of the year under review, 61 risks were identified with a total of 128 mitigation tasks, 71% of which were successfully completed during the year. Among the risks assessed were the following Top 5 risks and measures to mitigate them:

1. Financial Sustainability 2. Lack of a fully-fledged disaster management centre: Source funding from government. 3. Health, safety and security risks: Operationalization of the Rapid Response Unit; Fostering of close working relations with the SAPS and RTI; Ensure the functioning of Local Aids Council and War Rooms. 4. Ineffective Fleet Management 5. Aging and aged Electricity Infrastructure

In conclusion, I would like to thank Council, the Mayor, the Speaker, the Executive and Finance Committee and MPAC for their support and the roles they have played and are continuing to play in making Ulundi Municipality the best municipality in the province. I also wish to thank my management team and all the municipality’s employees for their support and for doing their share to ensure that this municipality always comes up tops. I am well aware of the hardship which is experienced by some of our employees who cannot do their work properly due to insufficient resources like transportation, equipment and materials.

I wish to ask for everyone’s patience and understanding that the inconvenience caused by the implementation of the Financial Recovery Plan is only a temporal measure which is aimed at putting the municipality back on the right financial footing again. Soon, the municipality will be in a position to provide sufficiently in this regard.

N.G. Zulu MUNICIPAL MANAGER ULUNDI MUNICIPALITY

8 1. Municipal Overview

1.1 Introduction

The Ulundi Local Municipality is, in accordance with the legislative requirements of the Local Government: Municipal Systems Act, (Act No. 32 of 2000) and the Municipal Finance Management Act (Act No. 56 of 2003), required to report on the performance of the Municipality and present the financial statements for the year 2018/2019. The most important documents tabled by the Municipality are the Integrated Development Plan (IDP), the Budget and the Annual Report. The IDP and Budget set out what the Municipality intends to do and how the funds will be spent during a financial year, while the Annual Report reflects on actual performance and implementation of the IDP and Budget during that year.

The Annual Report is a key performance report to the community and other stakeholders that reflects a true, honest and accurate account of the goals set by Council and the success or otherwise in achieving these goals. It includes a range of financial and non-financial information that collectively forms an authoritative and historic record of the activities and performance of the Ulundi Local Municipality for the 2018/2019 financial year.

1.2 Legislation

The 2018/2019 Annual Report for the Ulundi Local Municipality has been compiled in accordance with Section 46 of the Municipal Systems Act (Act No. 32 of 2000), Section 121(3) of the Municipal Finance Management Act (Act No. 56 of 2003) and National Treasury MFMA Circular No. 11. Section 46 of the Municipal Systems Act states that:

(1) A municipality must prepare for each financial year an annual report consisting of –

(a) a performance report reflecting – (i) the municipality’s and any service provider’s, performance during that financial year, also in comparison with targets of and with performance in the previous financial year; (ii) the development and service delivery priorities and the performance targets set by the municipality for the following financial year; and (iii) measures that were or are to be taken to improve performance;

(b) the financial statements for that financial year prepared in accordance with the standards of generally recognised accounting practice referred to in section 89 of the Public Finance Management Act, 1999 (Act No. 1 of 1999);

(d) any other reporting requirements in terms of other applicable legislation.

(2) A municipality must table its annual report within one month of receiving the audit report referred to in subsection (1)(c).

The preparation and adoption of annual reports is clearly defined in Section 121 of the Municipal Finance Management Act. Section 121(1) and (2) states that:

(1) Every municipality and every municipal entity must for each financial year prepare an annual report in accordance with this Chapter. The council of a municipality must within nine months after the end of a financiayear deal with the annual report of the municipality and of any municipal entity under the municipality’s sole or shared control in accordance with section 129.

9 (2) The purpose of an annual report is – (a) to provide a record of the activities of the municipality or municipal entity during the financial year to which the report relates; (b) to provide a report on performance against the budget of the municipality or municipal entity for that financial year; and (c) to promote accountability to the local community for the decisions made throughout the year by the municipality or municipal entity.

1.1.3 Spatial Location within KZN

The Ulundi Local Municipality is located on the southern boundary of the Zululand District Municipality in north- eastern KwaZulu-Natal. The Ulundi municipal area is approximately 3,250 km2 in extent and includes the towns and settlements of Ulundi, Nqulwane, Mahlabathini, Babanango, Mpungamhlophe and Ceza as well as the Traditional Authorities of Buthelezi (KwaPhindangene), Buthelezi (Empithimpithini), Mbatha, Mpungose, Ndebele, Ntombela, Mlaba, Zungu, Zulu (KwaNsimbi).

1.1.4 Locality

The largest part of its area is rural and underdeveloped. Approximately half of the Municipal area consists of commercial farms and the area supports a substantial agricultural community. The town of Ulundi represents the only urban centre in the Ulundi Local Municipal area and accommodates approximately 40,000 people. The settlement pattern reveals a high population concentration in the town of Ulundi and densely populated peri-urban area surrounding the town and along the main routes R34, R66 and P700. Further settlement concentrations include:

10 • Nqulwane in the eastern part of Ulundi with the Okhukho Coal Mine; • Babanango, which developed as a result of the forestry industry; • Denny Dalton/Mpungamhlophe, which developed as a result of road R34 and rail infrastructure; and • Ceza to the north, which developed in response to the establishment of supportive land uses such as a hospital, clinic and other related social support services in the area. It is also situated on the road network system. It is therefore a connection and concentration point for people and activities.

The Ulundi Municipality is one of the five local municipalities that constitute the area of jurisdiction of the Zululand District Municipality – the other four local municipalities are éDumbe Municipality, Abaqulusi Municipality, uPhongolo Municipality and Nongoma Municipality.

1.1.5 Demographic Profile

INDICATOR ULUNDI MUNICIPAL AREA

Area 3 250 km²

Population (2012) 188 319

Households 35 198

People per Household 5.1

Gender breakdown Males 45.2 % Females 54.8 %

Age breakdown 0 – 14 40.15 % 15 – 64 55.21 % 65 + 4.63 %

• Number of Wards and Traditional Authority Areas depicted on a maps. The Ulundi Local Municipality consists of 24 wards with 47 Councilors.

11 1.1.6 Administrative Entities The eastern part of the Municipal area consists of scattered rural settlement in nine Traditional Authority Areas, namely: • Buthelezi KwaPhindangene); • Buthelezi (eMpithimpithini); • Mbatha; • Mpungose; • Ndebele; • Ntombela; • Mlaba; • Zungu; and • Zulu (KwaNsimbi).

12 1.1.7 Economic Profile

Employment Status (15yrs – 65yrs)

Employment Status Year 1996 2001 2011 Employed 11,361 13,534 15,136 Unemployed 21,556 27,113 14,805

Whilst there seemed to be an increase

Employment Status in the number of economically active persons that are formally employed 30 000 25 000 between 1996 to 2001 and 20 000 2001 to 2011 within the 15 000 10 000 Municipal Area, it must be noted that the 5 000 unemployment rate in 2011 was 49.45%. This excludes those who are 1996 2011 “discouraged work-seekers” (12.75% of Year the population aged between 15 and 65 years). Employed Unemployed

Employment Status (15yrs – 65yrs) (2011)

STATUS (2011) NO % 15136 Employed 50.55% 14805 Unemployed 49.45%

Total Economically Active 29941 28.80% Discouraged Work-Seeker 13259 12.75%

Other Not Economically Active 60779 58.45%

TOTAL 103979 100.00%

Employment Status of Adult Population (15-65) (Census 2011) 70000 60000 50000 40000 30000 20000 10000 0

1.1.8 Household Income (2011)

RANDS PER ANNUM NO % No income 4492 12.76% R1 - R4 800 1736 4.93% R4 801 - R 9 600 3249 9.23% An indigent household are those R9 601 - R 19 600 7834 22.26% households earning less than R1,600 per month. In terms of this R 19 601 - R 38 200 8736 24.82% criterion alone, some 45% of the R 38 201 - R 76 400 4205 11.95% Households who resided in the R 76 401 - R 153 800 2430 6.90% Ulundi Municipal Area were indigent. R 153 801 - R 307 600 1583 4.50% R 307 601 - R 614 400 703 2.00% The largest proportion of households – some 68% - earned R 614 001 - R 1 228 800 119 0.34% between R4,801 and R76,400 per R 1 228 801 - R 2 457 600 61 0.17% annum in 2011. R 2 457 601 or more 49 0.14% TOTAL 35197 100.00%

14 It is noted that many households residing in areas around Ulundi town, are the poorest of the poor. 20.1% of these households earned less than R400 per month. The assumption is that households were drawn to Ulundi town – the main service and administrative centre within Ulundi – in the hopes of finding employment. Other areas where there are also evidence of low income earning households are Wards 2 and 4 in the northern parts of the Municipal Area and Ward 15 in the south-east.

1.1.9 Dependency Ratio (1996, 2001, 2011)

Dependency ratio 1996 2001 2011 101.4 91.9 81.1 It is encouraging to note that dependency ratios – whilst still extremely high – have 120 101,4 decreased from 1996 to 2001 and from 2001 91,9 to 2011. Dependency ratio means the number

of persons that is supported by 1 earner, i.e. in 80 2011 the Dependency Ration was 81.1. This 60 means that 81 persons were dependent on 40 every income earner. 20 0

Dependency ratio

16 CHAPTER 2

17 CHAPTER 2

2. Governance Structures

2.1 Political Governance

Ulundi Municipality is a Category B Municipality with a Collective Executive System combined with a Ward Participatory System.

The Council established a number of Committees to enable it to deliver on its constitutional mandate.

2.2 Section 80 Committees

The following Support Committees have been established in terms of Section 80 of the Municipal Structures act to assist the Executive Committee:

a) Technical and Infrastructure Portfolio Committee b) Planning and Development Portfolio Committee c) Community Services Portfolio Committee d) Protection Services Portfolio Committee e) Tourism Portfolio Committee f) Local Economic Development Portfolio

Each of the Support Committees deliberates on matters that fall within its specific terms of reference and makes recommendations to the Executive Committee for approval or where necessary for endorsement by the Executive Committee for final approval by the full Council.

The Executive Committee has wide ranging delegations with the exception of the powers provided to Council in terms of Section 160 (2) of the Constitution of the Republic of South Africa, 1996. The Executive Committee makes recommendations for approval by Council on such matters.

2.3 Section 79 Committees

In addition Council has established the Municipal Public Accounts Committee in terms of Section 79 of the Municipal Structures Act.

This Committee which is made up of non-executive Councillors ensures that the Administration is held accountable for the management of municipal funds and assets, and to ensure the efficient and effective utilization of council resources. The Committee also considers the Annual Report and makes recommendations to the Council on the Annual Report by submission of an oversight report. The Committee’s oversight report is published separately in accordance with the Municipal Finance Management Act.

2.4 Administrative Committees

The Council has also established administrative committees as follows: a) Audit Committee b) Bid Specification Committee c) Bid Evaluation Committee d) Bid Adjudication Committee & e) Risk Committee

The Audit Committee is established in terms of Section 166 of the Municipal Finance Management Act. It is an independent external committee, which provides an oversight function over the financial management and performance of the Municipality.

18 The Municipal Supply Chain Management Regulations require a committee system for competitive bids, consisting of a Bid Specification, a Bid Evaluation and a Bid Adjudication Committee.

The Bid Specification Committee compiles the specifications for all goods or services procured by the municipality or municipal entity. The Bid Evaluation Committee evaluates bids in accordance with the specifications for a specific procurement; and the points system set out in terms of paragraph 27 (2) (f) of the SCM Policy and as prescribed in terms of the Preferential Procurement Policy Framework Act. The Bid Adjudication Committee considers reports and recommendations of the bid evaluation committee; and either makes a final award or a recommendation to the Accounting Officer to make the final award; or makes another recommendation to the Accounting Officer on how to proceed with the relevant procurement.

2.5 POLITICAL STRUCTURE

Position Name of Councillor

Mayor Councillor Wilson Mfana Ntshangase

Deputy Mayor Councillor Thembekile Gabi Madela

Speaker Councillor Njingase Johanna Manana

Chief Whip Councillor Khanyisani Prince Ngema

2.6 EXECUTIVE AND FINANCE COMMITTEE

Name of Councillor Position Political Party

Councillor W.M. Ntshangase Chairperson Inkatha Freedom Party

Councillr T.G. Madela Deputy Chairperson Inkatha Freedom Party Councillor N.J. Manana Ex Officio Member Inkatha Freedom Party Councillor H.J. Mlambo Member Inkatha Freedom Party Councillor Adv. R.V. Sibiya Member Inkatha Freedom Party Councillor S.M. Buthelezi Member Inkatha Freedom Party Councillor Prince T.M. Buthelezi Member African National Congress

Councillor B.S. Masondo Member Inkatha Freedom Party

Councillor H.S. Sibiya Member African National Congress

Councillor M. S. Buthelezi Member Inkatha Freedom Party

Ulundi Municipality comprises a total number of 47 Councillors of which 24 are Ward Councillors and 23 Proportional Representative (PR) Councillors. The Council of Ulundi Municipality comprises of 34 male Councillors and 13 female Councillors. With regard to Ward Councillors, there are 22 male Councillors and 2 female Councillors. In respect of Proportional Representative Councillors there are 12 male Councillors and 11 female Councillors.

19 2.7 POLITICAL PARTIES REPRESENTED IN ULUNDI MUNICIPAL COUNCIL

Party Name Ward Seats PR Seats Total

Inkatha Freedom Party 24 11 35 African National Congress 00 11 11

Economic Freedom Fighters 00 01 01

Total Seats 24 23 47

20 HIS WORSHIP THE MAYOR: HONOURABLE DEPUTY MAYOR: HONOURABLE SPEAKER: CLLR N. MPAC CHAIRPERSON: CLLR R. B. CLLR T.G. MADELA J. MANANA NYAWO CLLR W. M. NTSHANGASE

21 THE CHIEF WHIP: CLLR K. P. NGEMA FULL COUNCIL 2.8 ADMINISTRATIVE GOVERNANCE

2.8.1 Roles, Responsibilities and Structure

As Head of Administration, the Municipal Manager ensures that the municipality is managed in accordance with all legislation applicable to local government. He undertakes various administrative responsibilities in relation to Council such as advising the political structures and political office bearers of the municipality; managing the communications between the municipality’s administration and its political structures and office bearers; and carrying out the decisions of the political structures and political office bearers of the municipality. In addition, he has human resources related responsibilities to ensure that the municipality has the requisite human resources that are functioning at an optimal level to enable it to deliver on its mandate.

As the Accounting Officer, the Municipal Manager is responsible for general management of municipal finances, including: asset and liability management, revenue and expenditure management and budget implementation. In his role as the Accounting Officer, he must also assist the Mayor in performing the budgetary functions assigned to the Mayor in terms of Chapters 4 and 7 of the Local Government: Municipal Finance Management Act, No. 56 of 2003; and provide the Mayor with the administrative support, resources and information necessary for the performance of those functions.

22 MUNICIPAL MANAGER CHIEF FINANCIAL OFFICER MR MR N.G. ZULU J.H. MHLONGO DIRECTOR: TECHNICAL SERVICES MR W. C. DE WET

DIRECTOR: DIRECTOR: CORPORATE DIRECTOR: COMMUNITY DIRECTOR: PLANNING AND PROTECTION AND MANAGEMENT SERVICES MRS T. A. DEVELOPMENT SERVICES SERVICES SERVICES NTOMBELA MR R. M. MAZIBUKO MR M. B. KHALI MR Z. G. DHLAMINI 23 2.9 Intergovernmental Relations

There are two forums established for inter-governmental relations, the IGR Forum for the Mayors of the municipalities within the Zululand District Municipality and a Technical Forum to be attended by the respective Municipal Managers; however, neither of these forums currently meet on a regular basis which complicates the communication processes that is essential for co-operation and co-ordination to take effect.

In the past the sector departments of the KZN Provincial Government have delivered projects and programmes within the service area of the Ulundi Municipality without reference to the needs expressed in the IDP; Sector Departments representatives are consulted in order to promote alignment between the programmes and projects driven by Ulundi Municipality and those that are undertaken by sector departments, whether at a national or provincial level.

Among the sector departments, whether at a national or provincial level, that the Municipality is in constant contact with are as follows:

- Department of Agriculture and Environmental Affairs and Rural Development - Department of Arts and Culture - Department of Basic Education - Department of Cooperative Governance and Traditional Affairs - Department of Economic Development and Tourism - Department of Energy - Department of Health - Department of Home Affairs - Department of Human Settlements - Department of Labour - Department of Safety and Security - Department of Social Development - Department of Sport and Recreation - Department of Transport

Ulundi Municipality participates in all relevant provincial and national government forums. This participation avoids any duplication in services and assists with improving and prioritizing the delivery of services. It also enhances job creation, economic development and effective use of public resources.

2.10 Public Accountability and Participation

As required by the Constitution, the Municipal Council must conduct its business in an open manner and its objectives must be to encourage communities and community organizations to be involved in local government matters. Further the Municipal Systems Act states that municipalities must encourage and create conditions for the local community to participate in the affairs of the Municipality.

It is essential that the review process of the IDP and preparation of the Budget transpires in conjunction with other spheres of government and stakeholders. The stakeholders in the IDP process include anyone with an interest in the integrated development of the Municipality.

The challenge remains to improve their understanding of the IDP process and how the municipal systems operate and policies are formulated. To encourage community participation in matters of local government and all programmes. Council holds meetings and forums at different venues within the Municipality area. Public attendance at Council meetings is encouraged so that interested and concerned citizens have the opportunity to monitor decisions made by the elected body.

24 2.11 RISK MANAGEMENT Institutions operate in environments where factors such as technology, regulation, restructuring, changing service requirements and political influence create uncertainty. Uncertainty emanates from the inability to precisely determine the likelihood that potential events will occur and the associated outcomes. Organisational Risk Management forms a critical part of any institution’s strategic management. It is the process whereby an institution both methodically and intuitively addresses the risk attached to their activities with the goal of achieving sustained benefit within each activity and across the portfolio of activities. ORM is therefore recognised as an integral part of sound organisational management and is being promoted internationally and in South Africa as good practice applicable to the public and private sectors. Public sector institutions are bound by constitutional mandates to provide products or services in the interest of the public good. As no institution has the luxury of functioning in a risk-free environment, public sector institutions also encounter risks inherent in producing and delivering such goods and services. The purpose of the ORM framework is to provide a comprehensive approach to better integrate risk management into strategic decision-making; and

. Provide guidance for the accounting officer, managers and staff when overseeing or implementing the development of processes, systems and techniques for managing risk, which are appropriate to the context of the municipality.

. Advance the development and implementation of modern management practices and to support innovation throughout the Public Sector.

. Contribute to building a risk-smart workforce and environment that allows for innovation and responsible risk-taking while ensuring legitimate precautions are taken to protect the public interest, maintain public trust, and ensure due diligence.

2.11.1 Legal mandate. Section 62 (1) (c) (i) of the Municipal Finance Management Act No. 56 of 2003.

2.11.2 Accounting Officer

Section 62 (1) of the Municipal Finance Management Act, 2003 requires that: The accounting officer of a municipality is responsible for managing the financial administration of the municipality, and must for this purpose take all reasonable steps to ensure- (c) that the municipality has and maintains effective, efficient and transparent systems – (i) of financial and risk management and internal control.

2.11.3 Management, Other Personnel and Risk Champions The extension of general responsibilities in terms of section 78 of the Municipal Finance Management Act, 2003 to all senior managers and other officials implies that responsibility for risk management vests at all levels of management and that it is not limited to only the accounting officer and internal audit.

25 2.11.4 Internal Auditors Section 165 (2) of the Municipal Finance Management Act, 2003 requires that: The internal audit of a municipality must – (a) Prepare a risk based audit plan and an internal audit program for each financial year;

(b) Advise the accounting officer and report to the audit committee on the implementation of the internal audit plan and matter relating to-

(iv) risk and risk management. The internal audit activity should assist the organisation by identifying and evaluating significant exposures to risk and contributing to the improvements of the risk management and control systems – A1 - The internal audit activity should monitor and evaluate the effectiveness of the organisation’s risk management system. A2 - The internal audit activity should evaluate risk exposures relating to the organisation’s governance, operations and information systems regarding the: • Reliability and integrity of financial and operational information; • Effectiveness and efficiency of operations; • Safeguarding of assets; and • Compliance with laws, regulations and contracts.

2.11.5 Audit Committee

In terms of Section 166 (2) of the Municipal Finance Management Act, 2003, An audit committee is an independent advisory body which must – (a) Advise the municipal council, the political office-bearers, the accounting officer and the management staff of the municipality on matters relating to – (ii) risk management.

2.11.6 Batho Pele Principles

Similarly, the principles of Batho Pele clearly articulate the need for prudent risk management to underpin government objectives. Batho Pele strives to instil a culture of accountability and caring by public servants. Further objectives of Batho Pele include supporting the government’s governance responsibilities, improving results through more informed decision- making, strengthening accountability and enhancing stewardship and transparency, all of which resonate well with the principles of risk management.

2.11.7 Risk Management Unit

The Risk Management Unit was established on the 1st of July 2015 with the Senior Manager as the Head of the Unit, the Risk Manager and Risk Officer.

2.11.8 Risk Management Committee

In terms of the Risk Management Framework, membership to the Risk Management Committee should consist of all Directors or Heads of Departments. However, in the case of Ulundi Municipality, this has been delegated to Deputy Directors who report to HoD’s and Senior Managers who report to them.

26 The following officials were members of the Risk Management Committee during the 2018/2019 financial year: 1) Mr S.W.A. Memela (Chairperson) 2) Mr S. Khumalo (Manager: Risk Management Unit) 3) Mr M.A. Mlaba (Deputy Director: Office of the Municipal Manager) 4) Mrs N. Panday (Deputy Director: Legal Services) 5) Mrs N.L.H. Buthelezi (Deputy Director: Planning & Development) 6) Miss P.T. Nxumalo (Deputy Director: Civil) 7) Mr P.N. Dlatu (Deputy Director: Electrical) 8) Mr S.M. Khomo (Deputy Chief Financial Officer) 9) Mr M.N. Mahlaba (Deputy Director: Budget) 10) Mr E.N. Mcanyana (Deputy Director: Corporate Services – Retired 31/10/2018) 11) Mr D.N.S. Buthelezi (Senior Manager: Corporate Services) 12) Mrs Z.P. Khomo (Deputy Director: Community Services) 13) Mr H.A.L. Meyer (Deputy Director: Operations- Protection Services 14) Mr M. Zulu (Senior Manager: Protection & Security) 15) Mr M. Nkosi (Chair: IT Steering Committee)

All members of the Risk Management Committee are Risk Champions responsible for Risk Management in their respective Departments. 2.11.9 Risk Assessment An annual risk assessment for 2018/2019 was done for the risks which are classified in the following risk registers: • Main Risk Register • Fraud Risk Register • IT Risk Register

2.11.10 Monitoring Of Risk Quarterly risk reviews were done in respect of all risks in terms of the risk management policy. The Risk Management Unit was responsible for assessing whether the mitigation controls were being implemented in accordance with the action tasks that were agreed upon during risk assessment. The reviewed risk registers were then submitted to the Internal Audit Unit for further review. Out of a total of 128 risk mitigation tasks, 91 were completed or “done” and only 37 remained outstanding, translating to a 71% performance rating.

2.11.11 Compliance Checklist

Departments are each required to comply with various legislative prescripts applicable to each one of them. The Risk Management Unit monitors the various departments’ compliance with legislation as indicated in their respective Compliance Check-lists and, in this regard, departments are required to complete and submit their Compliance Check- lists together with evidence of compliance to Risk Management Unit on a monthly basis. These are also reviewed by the Internal Audit Unit regularly. As at 30 June 2019, all departments had complied both with the submission of their compliance check-lists to the Risk Management Unit as well as with legislation.

2.12 ANTI-FRAUD AND ANTI-CORRUPTION ACTIVITIES: 2018/2019

The Municipality of Ulundi has an approved Anti-Fraud and Anti-Corruption Policy. Generally, within both the political sphere and the administration the gradual anti-fraud and a corruption free environment message has settled.

The notion to make the declarations of benefits and interests signed by Councillors as well as Officials to avoid conflict of interest is undertaken on an annual basis.

There are fully functional Council Committees and structures; viz, the Internal Audit Unit, the Audit Committee and MPAC that render different legislated services to improve internal controls.

2.13 DEVIATION REGISTER FOR 2018/2019 FINANCIAL YEAR END IN TERMS OF SECTION 36 OF SCM

None.

2.14 TENDERS AWARDED NO. BID NO. PROJECT PROTOPTYE AWARDED SUPPLIER AMOUNT 1 01/2018/2019 PURCHASE AND DELIVERY OF FIRE ENGINE VEXOSCORE R4,777,311.99 3 03/2018/2019 CALL FOR PROPOSALS SERVICES PROVIDERS MZIMS TRADING R3,024,000.00 TO RENDER PERFOMANCE MANAGEMENT SYSTEM SERVICES 4 04/2018/2019 SURVEYING & REALIGNING OF BOUNDURIES B- ILUNGELO LAMI R287,500.00 SOUTH 6 06/2018/2019 PROPOSAL FOR LAND AUDIT MPUNGAMHLOPHE DELTA BUILT R265,880.00 ENVIRONMENT CONSULTANTS 7 07/2018/2019 DEVELOPMENT OF ULUNDI CBD MASTER PLAN MABUNE CONSULTING R750,000.00 CC 12 12/2018/2019 INDIGENT BURIAL - PROVISION ZWELIHLE FUNERAL R2500 (adult) HOME R2000 (minor) 13 13/2018/2019 REFUSE REMOVAL & COLLECTION BABANANGO ZINHLE CONSTRUCTION R879,480.00 14 14/2018/2019 WASTE TRANSFER TO UTHUNGULU LANDFILL UHAQANE MI R16,085,500.00 CONTRACTORS 15 15/2018/2019 REFUSE REMOVAL AT ULUNDI CBD IBUTHO LODONDO R2,307,630.00 GROUP 16 16/2018/2019 SUPPLY AND DELIVERY OF LED ITEMS ASHCOR TRADING R254,088.00

17 18/2018/2019 PANEL OF CONSULTANTS - ELECTRIFICATION ASSEGAI ENGINEERS PROJECTS CONSULTANTS (PTY) LTD 18/2018/2019 PANEL OF CONSULTANTS - ELECTRIFICATION ULUNGENI CONSULTING PROJECTS CC 18/2018/2019 PANEL OF CONSULTANTS - ELECTRIFICATION THAKE ELECTRICAL CC PROJECTS 18/2018/2019 PANEL OF CONSULTANTS - ELECTRIFICATION HAMSA CONSULTING PROJECTS ENGINEERS 18/2018/2019 PANEL OF CONSULTANTS - ELECTRIFICATION BTMN ENGINEERS (PTY) PROJECTS LTD 18/2018/2019 PANEL OF CONSULTANTS - ELECTRIFICATION IGODA PROJECT (PTY) PROJECTS LTD 18/2018/2019 PANEL OF CONSULTANTS - ELECTRIFICATION SPK ENGINEERS (PTY) PROJECTS LTD 18/2018/2019 PANEL OF CONSULTANTS - ELECTRIFICATION IZINGODLA ENGINEERS PROJECTS (PTY) LTD 18/2018/2019 PANEL OF CONSULTANTS - ELECTRIFICATION EYETHU ENGINEERS PROJECTS (PTY) LTD 18 19/2018/2019 SUPPLY AND DELIVERY OF TRANSFORMERS LH MARTHINUSEN R2,042,237.00

28 2.14. MUNICIPAL BY-LAWS

Ulundi Municipality has approved and gazetted the following by-laws that are implemented in its area of jurisdiction:

NAME OF BY-LAW SUMMARY CONTRAVENTIONS CONVICTIONS ANIMAL BYLAWS • pound costs as well as medical expenses An animal that is straying on private property may be seized None None by the owner and the pound master may be called to capture the animal. • No animal that is captured may be released without the proper statutory records. • A person on who’s property an animal has been trespassing may be liable to be paid a trespass fee, as well as damages caused by the animal trespassing. • This payment may be waived by agreement of the parties. • If an animal that has been impounded, has not been released the pound master may apply for the sale of the animal, by proper advertising. • The proceeds of the sale will be held by the CFO, if not claimed within a period of three months same shall be forfeited to the Municipality. • Additional costs may also be claimed from the owner after the sale of the animal. • If an animal is not sold it may be disposed of at the discretion of the pound master. • Whilst an animal has been impounded the pound master has a duty of care. • Keeping of bees is not allowed. • Any animal may in the case of an emergency that has been created because of disease, be impounded, upon the instruction of the Municipal Manager. • This animal may lie in a designated place for a period determined by the Municipal Manager , and may only be released upon the necessary vaccinations having been provided. • In the event that an animal that has been impounded, is so diseased or injured, the pound master may at his discretion put down the animal with no compensation to the owner. • The costs of destroying the animal, may be recovered by the Municipality from the owner. • The person who seizes an animal is under no duty to trace the owner. • An owner of an animal needs to take all reasonable steps to prevent any destruction or damage. • Notices in terms of these bylaws must be given to the owner and can be served personally on the owner or the agent to the known address.

29 COMMUNITY FACILITY BYLAWS • There are a number of personal conduct rules when hiring the facility that is None None prohibited. • In addition there are prohibitions that protect the premises. • The time periods for the opening and closing of the facility is also clearly stipulated. • Entry on the premises is by way of payment of fees. • Bookings of the facility must happen three days before the event. • Municipality reserves the right for the admission and cancelling of a booking. • Municipality is not liable for damage or loss to municipal property. • Noise levels must be to a minimum. • All electrical equipment must be handled safely and must be safe to utulise. • Facility cannot be booked on a long terms basis. • Failure to comply with the bylaw attracts a penalty of R2000.00. • A schedule of tariffs is provided. • Bylaw is called community facility bylaws.

ENVIROMENTAL HEALTH BYLAWS • The purpose of this bylaw is to protect and promote the long term health benefits of None None the community. • Every person has a constitutional right to a healthy living environment. • The municipality within its financial and administrative constraints must contribute to this healthy living standard. • No person must undertake activity that will put the environment or public health at risk. • No person may cause a public health nuisance to occur. • A public health nuisance may occur, if :- • (a). a premises is infested with insects; • (b). conditions that may cause the spread of communicable diseases; • (c). Unsanitary conditions; • (d). water unsafe for human consumption. • If an owner is aware of a public health hazard, he has a duty to report same within a period of 24 hours. • He must also eliminate or reduce the risk, and inform the municipality of the risk in writing. • The instances of when an owner creates a public health nuisance is listed as provision 6 of the bylaw. • These instances also include pest control as listed in section 7 and air pollution as listed in section 8.

30 • Should there be an instance wherein a premises, will be used for activities related to potentially hazardous material, that is likely to cause a health risk, steps must be taken to avoid or reduce the risk to an acceptable level. • In this instance the activity must be reported to the Municipality, and the measure taken to reduce the risk must be also reported to the Municipality. • In the event that this activity is part of a trade of a person/company permit must be obtained from the Municipality for exemption from this provision. • The Municipality may with the cooperation of the environmental health officer, issue an exemption certificate, and same may also be issued with conditions. • The business or person must apply for a public health permit. The application procedure is as set out in section 14. • These permits may under conditions stipulated in the bylaws be amended cancelled or suspended. • The Municipality must appoint an environmental health officer. • The officer in accordance with the provisions of the bylaws has the powers to issue notices for compliance(section 19), undertake measures to remove/reduce the risk(section23), undertake measures prohibiting a person from continuing an activity. • In the event that the hazard is of such a high risk, the municipality may issue a demolition notice. The costs of the demolition to be borne by the owner. • The Municipality may also enter the premises, in order to conduct remedial work in order to ensure compliance with the bylaw. • The municipal manager may issue a costs order for the work done by the Municipality in order to ensure compliance with the bylaw. • No person may use a caravan, tent or vehicle for human habitation without the written permission of the Municipal Manager. • All buildings must be in accordance with the national building regulations and building structures act, or it may be declared hazardous. • This provision is also applicable to flat, complexes or blocks. • All toilets in buildings must be in accordance with the building regulations. • In the event that toilets are being provided for the purposes of workers such must be in a sanitary condition and a good state of repair. • In the event of any travelling show or circus proper facilities must be provided. • No person is allowed to provide private service for the removal of human waste. • No person may pollute any water source.

• All boreholes must be fenced, and the owner must ensure that no dangerous material reaches the borehole or is stored in same. Every owner must provide adequate water supply to the occupier. • Owners of property must ensure that they are able to storm water run off that may be hazardous to health. • The bylaw then goes on to explain in detail what are scheduled trades, as well as instances wherein permits will be required.

FIRE PREVENTION BYLAWS • There is an onus on a person who is aware of a fire hazard to notify the municipality None None of same. • Fire lanes are created by the Municipality, it is for the use of heavy duty vehicles in the case of an emergency. No obstruction must come to these lanes. • An owner or an occupier may not alter the building so as to make it more conducive for fire to travel. • No part of a fire escape route may be obstructed in any way. • A locking device that is fitted for the purpose of an escape door, must be approved by the Municipality. • Escape routs must be indicated by clear signage. • Fire extinguishes must be fitted in areas as stipulated in the National Building Regulations. • Fire extinguishes must be regularly checked by a certified permit holder. • Fire protection system must be regularly checked and maintained and the owner or person in charge of the premises must have a record of this. • It is an offence to tamper with a fire protection system or fire extinguisher. • When the Municipality deems it necessary it may send representatives of the fire brigade to attend a public function and remain in attendance for the duration of the function. • This shall be for the cost of the organiser. • Owner or person in charge of a school, hospital, residential institution or hotel that has an occupancy of more than 25 people must have an emergency evacuation plan, which in intervals of 6 months must be tested. • The escape route plan must be properly displayed in designated sleeping areas. • Combustible waste and refuse must be stored or disposed of in order to prevent hazard. • Chimneys, flues and ducts must not store combustible waste.

• Any sources of ignition, must be adequately taken care of, in some instances the Municipality may prohibit the use of certain electric equipment so as to mitigate risk of a fire. • No smoking signs must be properly displayed as a mitigation of risk. • A person may not use a flame omitting device such as a candle in such a way so as to create a hazard. • Lighting of fires is prohibited except in circumstances wherein the Municipality has granted permission. • A person/owner whose premises is carrying a flammable substance must apply to the Municipality for a permit. • The Municipality may refuse permission, or issue conditions. The permit must be renewed annually. A flammable substance certificate is issued under strict provisions as per the bylaw. • All flammable liquid tanks that are above ground must comply with the specifications of the bylaw and permission must be sought from the Municipal Manager in order to erect these structures. • The bylaws further specify stipulations for underground storage tanks, bulk storage depot, liquefied petroleum gas, storage of refillable liquid petroleum. • In the event that there is an accident due to liquid spillage the owner of the premises has an onus to immediately notify the Municipality. • The Municipality is not liable for damage or loss as a result of offences committed as a result of fire. • The bylaw imposes penalties for non-compliance.

LEASE OF HALLS AND CONFERENCE • Application to lease must be made in a prescribed form. None None FACILITY BYLAWS • The Municipality has the right or discretion to grant permission to lease the facility. • All payments must be made in advance. • All of the facilities within the premises shall be deemed to be in good working order, unless pointed out to the caretaker before the use of the hall by the lessee. • The lessee shall be responsible to make good all losses, damage or breakage. • The lessee may only use equipment that has been paid for. • No additional lighting may be placed in the facility save with the permission of the Municipal Manager. • The lessee will be responsible for all admission requirements, especially if there is sale of tickets at the venue. • No furniture or any movables belonging to council may be moved from the premises.

33 • The lessee may not sublet the premises, the lessee is to ensure that the property is kept in good condition. • The Municipality is not obliged to provide additional cleaning services. • No animals shall be entitled to be in the premises save for an instance wherein consent has been obtained from the Municipal Manager. • No advertisements may be placed expect with the permission of the Municipal Manager. • The lessee is responsible for all catering requirements, and caterers are to keep the premises in a tidy order. • When liquor is served at the premises all the requirements of the Liquor Act shall be observed. • Firing of live ammunition, throwing of knives and any other dangerous property is prohibited. • No overcrowding shall be accepted the onus is on the lessee to prevent overcrowding. • The Municipalities officials may enter the premises at any time to perform their duties. • If there is an event at the premises that may cause a fire hazard then the fire manager may place one fireman at the premises. • The lesee is to confirm that the provisions of this bylaw will be adhered to.

NUISANCE BYLAWS • Goods that are to be sold may not be advertised by shouting, screaming or making None None a noise. • A person may not conduct themselves in an unbecoming manner in public. • A person may not expose themselves or any articles of an indecent nature in public. • A person may not hang any item of clothing on a boundary wall window or balcony that may be visible from public. • A person may not appear in a public place in a state of intoxication. • A person may not bathe or wash his animal in a public trough or a mechanism intended for public use. • No obscene language may be written in any public place. • A person may not loiter in a public place. • A person/s may not obstruct a public place so as to obstruct free movement. • No placards or structures may be erected in a public footpath. • A person may not throw any object on a footpath that may endanger other users. • No goods may be placed on a public footpath so as to cause an obstruction.

• No flower pot may be placed on a footpath or a window sill that has the potential to cause damage. • Children may not be allowed to skip, skate fly a kite or play any game that has the potential to cause damage to person or property. • No person may dig in a public place or close to a public place without the permission of the tow engineer. • No waste may be deposited on any public property. • A person may not transport goods or liquids that has the potential to cause harm to the public. • No carcass of an animal is to remain on a premises for an indefinite period. • A person may not cause a stream, swimming pool, gutter, watercourse sink, borehole to become so foul as to cause nuisance. • A person may not allow unhygienic liquids to flow into another persons property. • A person may not contribute to water pollution. • A person may not burn rubbish or refuse on any premises so as to cause harm/nuisance • A person who is the owner of a premises must prevent or eradicate rodents, mosquitos,or any other pests or vermins. • A person may not discharge fireworks in a place where domesticated animals are present or contrary to the provisions of any Acts. • A person may not cause noise nuisance by playing loud music operating a loud musical instrument or using any device that may cause noise pollution. • No animals that are domesticated may be allowed to make a noise. • Any person who is building, repairing, modifying or testing a motor vehicle on residential property may not continue to do so, if same is causing a noise. • No explosives or firearms may be used that contributes to noise pollution. • Only emergency vehicles may emit a sound or a noise for emergency purposes. No excessively bright light may be used to the extent that it causes a nuisance REFUSE REMOVAL BYLAWS • The occupier of every premises, must make provision for storage collection and None None removal of waste. • The Municipality may subject to the tariff charged in the tariff bylaws collect and remove, builders waste, special industrial waste special domestic refuse. • The Municipality may at its sole discretion supply refuse storage receptacles having regard to the quantity, suitability and accessibility of the refuse storage area. • Every owner or occupier of premises has a duty of care towards the waste that is collected, in addition there remains an onus on them to ensure that the waste is

stored in a hygienic condition, as well as and harmful or toxic substances have been removed or attended to. • The dates or days of collection, must be stipulated by the Municipality. • Bulky refuse must be securely tied up. • The place wherein the refuse is stored must be accessible to the waste collectors, and herein the onus is on the owner to ensure that the premises can be accessed. • When the refuse is stored in such a manner that it is creating a nuisance the Municipality may arrange for a special removal and the occupier shall be responsible for the tariff charge. • The owner of building refuse must dispose of the refuse within reasonable time. • Refuse whilst in conveyance shall not be conveyed in such a manner so as to cause a nuisance. • The bylaw thereafter proceeds to provide specific stipulations for the category of special industrial and industrial waste as well as liquid waste and the storage and removal thereof. • All refuse removed by the Municipality as well as refuse at the disposal site is the refuse of the Municipality. • The bylaw stipulates penalties for offences caused in non-compliance. TARIFF BYLAWS FOR INDIGENT • The indigent tariff bylaws, outlines the qualification criteria for free basic services as None None PERSONS well as life line services. • Where the water or electricity account is in excess of the amount that was calculated for the free basic service, then the indigent will be billed and may accordingly be held accountable for payment. • In the event that the beneficiary does not make payment the Municipality may restrict the supply, disconnect the supply, take any other action in terms of the credit control bylaws, despite the indigent qualifying for free basic services. • The bylaw also stipulates an appeal process in the event that an indigent may not agree with a decision taken by an authorised official.

TRAFFIC BYLAWS • All taxis in the taxi rank must have a valid permit. None None • Application for a permit must be done to the Executive Director: Protection Services, and the bylaws lay out the conditions upon which a permit may be issued. • The token are valid for a year only. • The Municipality may on notice to the holder of the permit or token revoke the token • The bylaw goes on to explain general provisions that relate to the rank permit and the token, inclusive of conditions layed out for the display of the tokens.

36 • No person may operate a taxi without a taximeter that has been approved and sealed by the Director: Protection Services. • During loading times a taxi shall not be able to stand for a period of more than 15 min. • Busses will be prohibited from using certain areas. Unauthorised use of bus ranks is prohibited. • Permits are to be applied for in prescribed forms and same can be cancelled or revoked or refused. • The permit must be used on the vehicle for which it has been displayed and as such must also have the owners name and address, clearly displayed. • The drivers are to observe these bylaws as well as instructions of the traffic officers. • If a public bus is under repair, and it carries the relevant permit, however it cannot be on the road, then permission is required to be sought from the Director Protection Services for a substitute motor vehicle. • In instances of emergency this permission may be granted telephonically provided that within a period of 48 hours this permission is received in writing, by the holder bringing the permit for endorsement. • Ques that will be formed at a bus rank must be close to the sign, and not in access points. • When forming ques precedence will be given according to the time of arrival. • All persons waiting to board the bus must at all times take instructions and abide by the instructions of the traffic officers. • Bus stop notices must be clearly marked. • A bus driver/owner that is aggrieved by a decision that has been given by the chief traffic officer has the right to appeal this within a stipulated period of time. • The bylaw also further prescribes how the metered parking system works. • There are exemptions to the parking bylaws, for disabled persons as well as medical practioners. However this exemption must be done by application. • No washing cleaning or repairs must be done on a public road, except in the vehicle has been broken down on the road. • No person shall use a skate board, or roller skates on a public road or side walk. • Permission must be sought to use an abnormal motor vehicle. • Any person requiring an escort by traffic officers must accordingly make application, to the Director Protection Services. • The bylaw outlines the penalties for offences and offenders.

OUTDOOR ADVERTISING BYLAW • The bylaw gives clear definition as to what is permanent and temporary None None advertising. • The bylaw also displays certain exemptions that must be applied. • Advertisements will not be permitted unless it has received council approval. • The application must be made in the prescribed form attached to the bylaw. • The bylaw further stipulates what attachments must accompany the application so that same is valid. • The bylaw also stipulates what must be considered when the application is before council. • The bylaw gives specific consideration for permanent advertising. • The bylaw also stipulates what is sign boards affixed to buildings, painted advertisements as well as ground sign boards and flashing adverts. • Advertisements must not obstruct a fire escape. • Advertisements must not be in colours that distract drivers or have intense illumination. • The bylaw also lays strict conditions for the construction of advertisements in that it has to be neat and appealing. • The person having control of the signboard is responsible for maintenance • Alterations or deletions must be applied for in writing, and approved by the Municipal Manager. • Offences attracts fines as well as imprisonment.

STORM WATER MANAGEMENT BYLAWS • No person without the direct and written consent of the Municipality may discharge None None stormwater. • No person may construct a mechanism which allows the discharge of the stormwater. • No person may obstruct or interfere with the normal flow of stormwater into out or through a stormwater sewer without the prior written approval of the Municipality. • The Municipality may issue a notice suspending access to the stormwater systemwhen it is necessary to stop a risk like pollution or a risk to public health. • As soon as an owner or occupier becomes aware of the risk the owner or occupier must take immediate steps to ensure its containment. • Notify the Municipality as soon as it is reasonable possible. • The owner or occupier of a premises shall be responsible for the construction and maintainence at his/her own expense of any storm water drains on the premises and any connection between such drains and the stormwater system. • Contravention may mean a fine or imprisonment

38 REET TRADING BYLAWS • The bylaw outlines the general conduct, supervision and control of a street trader. None None • Some general conduct includes, • that a person trading shall not place his/her goods on a verge or a public area that there is no authority to trade. • Ensure that the trader does not cover a public road or area that is greater than three metres in length or two metres in breadth. • obstruct access to a fire hydrant. • not display goods on private property without the owners consent. • on request by an employee or an agent of the Municipality or any supplier of telecommunication or electricity or other services move his goods so that work can be carried out or services may continue with no obstruction. • Objects may not be attached to buildings, trees, light poles etc. • no fire may be created that could harm a person or damage a building • not store property in a man hole or a draining system • not sleep overnight at the place of business or erect a structure for the purpose of dwelling • create a nuisance • damage or deface property • create a traffic hazard. • The place must be kept in a clean and sanitary condition • No spilling of foodstuff may occur on the road or public place in the case of a food vendor. • Must adhere to the standards as per the health act. • When the vendor requested by an employee or agent of the Municipality must move the goods to allow for cleaning of the area. • No obstruction shall be caused by a street vendor. The bylaw defines what it would consider instances of obstruction. • All persons/vendors must carry on business with permission of the Municipality, and no person may carry on trade without proof of the relevant licence. • The bylaw outlines that in certain instances no trading shall occur near residential business premises. • The bylaw also makes provision for no trading near certain business premises. • In respect of traffic no vendor shall cause obstruction to traffic whilst selling goods. • No vendor may block a traffic sign, a parking space or a railway crossing. • No vendor may trade in certain public places that are next to certain buildings, places of worship and national monuments unless same has been specified. • The Municipality must display signs to display their restrictions.

• The bylaw also allows for removal and impoundment of goods or articles under specific circumstances. • There are a list of vicarious liability issues in respect of the person carrying on business as well as the employee. • The bylaw also specifies penalties for persons guilty of an offence.

STANDING RULES AND ORDERS OF • The application of this bylaw, is extended to councilors, members of the public None None MUNICIPAL COUNCIL, AND COMMITTEES whilst they are in attendance of any session of council, persons addressing OF COUNCIL deputations as well as any official of the Municipality. • In applying an interpretation to this document all the laws of the country is to be taken into account. • Council must hold a meeting once every three months, that is to be convened by the Speaker. • All meetings must be opened to the Public with a few exceptions. • The Municipal Manager must give timeous notice to the Public save for instances where time constraints make it impossible. • Notice to convene an ordinary meeting must occur two calendar days for ordinary meetings, and one calendar day before in instances of special meetings. • This time period is also applicable insofar as documents, pertaining to the meeting is concerned. • Councillors for the purpose of receiving their notices have an onus to inform the Speaker of a change in contact details, within three days of such a change occurring. • Should a member not have received notice of a meeting, the member has the right to request that an investigation occurs, however, it does not have the effect of declaring the meeting invalid. • A quorum is created in terms of the Municipalities Establishment notice. • Vacancies in the office of a councilor does not invalidate the proceedings/voting in council meetings. • No meeting may occur if 15 minutes after the commencement time a quorum is not present/established. • The meeting may be cancelled, however it needs to be reconvened within 7 days as a continuation meeting. • All councilors must punctually attend all meetings, except when a leave of absence has been granted, a councilor is required to withdraw in terms of 46(2), with permission of the speaker. • A register of all councilors present must be signed.

40 • should a councilor not be in a position to attend a meeting application for leave of absence must be lodged with the municipal manager, in writing either for whole or part of the meeting. • the application must show good cause in order for same to be granted. • the speaker must consider the application and either grant/reject the application. • if a councilor fails to remain in a meeting and fails to apply for leave of absence, he/she may be deemed as absent. • leave of absence for two/more consecutive meetings calls that a sanction may be imposed. • Non-attendance may be investigated by the rules comitee. • Accordingly sanctions may be imposed. • The Speaker must ensure compliance and maintain order during a meeting. • All proceedings of council must be electronically recorded, as well as recorded in writing, and retained in accordance with the provisions of the Archives Act. • All minutes may be available to the members of the public. • The order of business in a council meeting is accordingly stipulated in the bylaw and must be adhered to. • A deputation must be in writing and a memorandum must be presented to the Municipal manager outlining the deputation. • The request for a deputation must be approved by the speaker. • A deputation/member of the public addressing council must adhere to the rules of the council and directed by the speaker. • should this not be adhered to accordingly a sanction may be approved. • All reports must be provided to councilors, same for those instances wherein the matter is urgent. • a motion by a councilor must be brought in wiring and signed by the councilor and a seconder. • notice must be given 7 days prior to a meeting and in such instance a counselor is allowed a maximum of three motions per agenda. • If the motion is submitted correctly the speaker may not object to such motion. • A councilor may approach a municipal manager /head of department in order to obtain information as he/she may reasonable require for the proper performance of his/her duty as a councilor • Decisions pertaining to bylaws, approval of budgets, imposition of rates and taxes, raising of loans, rescission of a council resolution within 6 months of the resolution • Should a resolution of a committee or council be revoked, prior notice is required • A councilor may only speak when directed by the speaker.

41 • All speech must be restricted to the matter at hand • All speeches must be confined to a period of 5 minutes save for the mayoral report or the estimates of income or expenditure. • Any councilor may call a point of order by standing up, and the speaker must grant immediate attention to the councilor. • the ruling of the speaker on that point of order is final • All conduct must be of the highest decorum • the speaker may determine and sanction misconduct during proceedings accordingly. • A councilor whose spouse, family member or business partner stands to acquire any direct benefit from a Contract concluded with the municipality must make a declaration of pecuniary interest • breach of rules may be investigated by the rules committee.

PROPERTY ENCROACHMENT BYLAWS • Should an encroachment be envisages then application must be made to Council. None None • There are stipulated rules for the construction of encroachments, for eg there are rules for verandahs as well as poles and where they are to stop. The same will apply to balconies as well as wash bay areas. • All applications must be made to the building control officer. • The bylaw does state penalties for non-compliance.

PUBLIC ROADS BYLAWS • No person may cause obstruction on a public road. None None • If an obstruction is caused then it must be removed by an authorised official. • No excavations may be caused without the written consent of the Municipality. • The Municipality will have to grant permission for hoarding. • No owner or occupier of land be it agricultural or residential may erect a fence that is dangerous. • Should electrical fencing be used the bylaw advises that the electrical fence must be placed above a concrete structure, nd must be separated from the public road by means of another fence. • Noone is allowed to place items on the road that may cause damage to the road. • No person may deface or mark a road without the written consent of the Municipality. • Should there be a game or race on a public road permission must be sought from the Municipality and the prescribed fees to use the road must be paid.

SOLID WASTE BYLAWS • The Municipality at the cost to the owner of the premises is responsible for the None None collection of business as well as residential waste. • The occupier is obliged to make use of the Municipal services in order to have the waste removed. • However, there are instances wherein the owner/occupier may make prior arrangements with the Municipality to have the waste removed at their own cost or if the waste is of such a nature that it cannot be collected by the Municipality. • The Municipality may deliver containers to the premises having regard to factors such as the quantity of waste, the suitability of waste etc. • The Municipality may determine the quantity of the waste that is to be collected, determine which premises requires the Municipal services more frequently, determine the maximum amount of waste to be collected from that premises on any given day, specify provisions for storage. • The municipality may determine schedules for collection, locations for placing the bins which types of waste generated by the occupier should be recycled, waste that is unsuitable for collection. • The occupier of the premises must make provision for waste handling facilities for the Municipality. • In order to facilitate the handling of waste bin liners are to be used for business as well as domestic waste. • The owner when using a bin liner must ensure that the bin is undamaged, and properly closed so as to avoid the contents spilling. • The owner or occupier of a premises that has containers for the disposal of waste material must ensure that the waste is kept in a suitable place, no hot ash, unwrapped glass or other waste must cause damage to the containers. • No liquid may be placed on these containers or the bin liners. • No fire must be lit in the bin container, it must not be used for any other purpose expect the collection of waste. • The Municipality may in certain instances ask that the waste is compact. • The Municipality may make provision for the collection of industrial waste, at a cost to the owner. • The bylaw goes on to make stipulations in respect of industrial waste, and collection thereof. • The bylaw also makes provision for the disposal of garden waste as well as special domestic waste and bulky waste.

• The bylaw stipulates that there is an onus on the owner of a property that is being built to contain building waste, alternatively ask for written permission from the Municipality to facilitate the containment as well as the removal of the waste. • In instances of special industrial, hazardous as well as health care waste, the Municipality must be informed in writing of the generation of this waste as well as the method of storage, the quantity and the duration period for the generation. • There are further stipulations in the bylaws in respect of collection and disposal of such waste. • In respect of disposal of all waste the Municipality may advise that waste is to be disposed of at a particular site. • No person may burn waste. • The bylaw stipulates conditions for persons entering a waste disposal site, as well as stipulates conditions for the disposal of waste within this structure. • The Municipality or the owner of private property must take reasonable steps to ensure sufficient approved receptacles are provided for the discarding of litter. • There is an onus on the Municipality and the owner to ensure that certain conditions like the maintenance as well as the usage of these containers are within the confines of what the bylaw is stipulating. • There is a general prohibition on littering as well as dumping and abandoning articles. • An authorised official may be appointed by the Municipality in order that waste collection and disposal is monitored. • The official may also inspect vehicles for waste and should he/she be of the opinion that the waste is of such a nature that it may cause harm to the environment or to human beings he may seize the vehicle. • The authorised official may also issue enforcement notices. • Complaints may also be forwarded to the authorised official. • Representations may be made in terms of complaints and the bylaw is explicit in terms of how this function operates. • Tariff charges will display what the Municipal charges for collection will be. • The person to whom the charges are levied has to make payment. • There are stipulations for the penalties for offences.

PUBLIC AMENITIES BYLAWS • A public amenity is something which is either outdoor or indoor, and is controlled None None by the Municipality and to which the public has access. • The opening and closing times shall be determined by the Municipality and be indicated by Notice.

44 • The entrance fees shall be determined by the Municipality and no person shall enter unless the relevant fees have been paid. • The Municipality may also determine the maximum number of persons allowed to enter and can display this by means of a notice. • The Municipality may close the premises from time to time for instances such as maintainenece. • The bylaw stipulates prohibited conduct when using the facility. • No person may damage this property and in this respect the instances of damage are stipulated in the bylaw. • There are also prohibitions as well as constraints laid down wherein animals are concerned. • People using the facility have a duty of care in so far as ensuring that the facility is used in a proper manner. • There are also restrictions places in so far as motor vehicles are concerned. • No games etc. may be allowed to be played in an area that is not designated for that purpose. • No property or facility within the public amenity may be used for a purpose that it is not intended. • An authorised official may ask for proof of payment as well instruct a person to comply with the provisions of this bylaw. • There are stipulated penalties for non-compliance.

POUND BYLAWS • Despite this bylaw having been gazetted, there is nothing that prevents another None None authority such as a Provincial Authority from impounding animals under the relevant statute. • The Municipality has the onus of establishing a pound. • Animals that are found trespassing or wandering may be impounded. • Any person may impound an animal however the person must transport the animal to the pound. • This animal must be receipted at the pound. • The pound manager must keep a pound register. • In terms of the bylaws the pound manager must take proper care of the pound animals. • The pound manager may release the animal if he is satisfied that it will be released to the owner • The conveyance, pound fees as well as vetinary fees must be paid.

• The pound manager may sell by public auction impounded animals that have not been retrieved within a period of 14 days. • The procedure for the sale of the impounded animal is laid down in the bylaw. • No municipal official, pound manager or the Municipal manager may be held liable for the death of an impounded animal. • The bylaw stipulates penalties for offences.

FUNERAL UNDERTAKERS BYLAWS • No corpses may be prepared outside of an undertakers premises, in which case None None the undertaker is to have a certificate of competence. • The Municipality may on written permission grant to an individual exemption from the bylaws if adhering to the bylaw will cause a nuisance. • The bylaw lays down provisions for the issue or transfer as well as the validity of a certificate of competence given to a funeral parlour. • There are duties that a holder of this certificate must comply with as well. • The Municipality also has certain conditions that have been laid forth for the suspension or revocation of a certificate of competence. • In terms of the premises of the funeral undertaker, there are certain provisions that the funeral undertaker must comply with for the funeral home. • All health care as well as material that must be disposed of must be done so in accordance with South African National Standards. • There are provisions for penalties for non-compliance.

FLAMMABLE LIQUIDS BYLAWS • A certificate of registration is to be obtained in the event that a person is involved None None in spray painting, storage, manufacturer or use of flammable liquids or substances. • The application is to be made to the Municipal Manager who shall grant or refuse the application in accordance with the prescripts of this bylaw. • The certificate may lay down conditions. • No person is authorised to deliver, or receive goods that have flammable liquids in them. • A certificate in respect of the carrying of this substance may be transferred from one person to the other upon written consent of the Municipal Manager. • The premises upon which this liquid is stored may be inspected by an authorised official. • The bylaw clearly outlines how the flammable liquids may be stored, used as well as handled.

46 • The authorised official from the Municipality may from time to time send out or serve out notices that shall prohibit smoking or the use of naked flames in or around the area of storage. • In the event that it is found that the holder of the flammable liquids are carrying on business in a manner that is dangerous notice to discontinue this practice may be sent to the holder. • In an event of a spillage, a person becoming aware of the spillage must report the incident to the Chief Fire Officer. • All accidents involving flammable liquid spillage must be reported to the Head of Protection Services immediately. • All breach of conditions of certificate means a breach of this bylaw and therefore the incumbent is liable to be penalised under this bylaw. • When necessary the Chief Fire Officer may create places wherein the flammable liquid may be stored given regards to the nature of the material. • The Head of Protection Services may inspect registered premises where the liquids are stored. • There are penalties attached to this bylaw.

CREDIT CONTROL AND DEBT • All Municipal services may only be rendered upon application. None None COLLECTION BYLAW • This application must be made to the delegated office/official. • The application must be made for services that the municipality has, and can offer, and this application can be amended at any time so as to include a new level of service that the customer wishes to engage the municipality on. • The municipality may enter into special agreements for rendering of services, which may include imposition of certain conditions, receiving of subsidies for services, if the person is outside the area of supply the municipal. • Where the purpose for which municipal services are used is changed the onus and obligation is on the customer to advise the Municipality accordingly. • The municipality for the services it renders does have applicable charges that it levies these services against. • Charges may differ in respect of different categories of customers. • Services will be terminated due to non-payment for services. • The municipality may consolidate payments for services rendered. • In addition to charges for services a municipality may charge a monthly fixed charge, annual fixed charge or a once off fixed charge for available municipal services whether they are used or not.

47 • There are certain services that are subsidised services, the municipality may determine the households that will receive these subsidised services. • Commercial customers do not qualify for any subsidies. • The municipality in the implementation of these bylaws may cover additional costs such as legal costs, from the customer. • The municipality is allowed to collect a deposit, in this respect the municipality may also categorise its consumers when determining the amount that has to be paid. • The bylaw determines the method or how the calculation of amounts due and payable are arrived at. • The customer is responsible for payment. • If a customer uses municipal services for other than that which it is intended to be used, an adjustment must be made and the customer is liable to pay the adjusted bill. • Where the bill is not paid in full any lesser amount tendered and accepted is not deemed to be settlement in full. • The owner of a premise is liable for all amounts due in respect of services rendered to that premises. • Any charges that have been incurred by the municipality for dishonoured payments must be recovered from the client. • The bylaw stipulates what is to be contained in a statement of account. • A customer may lodge a complaint to query a statement of account. • The query must be raised with the relevant official before the due date for payment. • Thus query must have its supporting documents attached and the municipal official must log this query onto a register. • The complaint must be investigated and the customer advised of the outcome in writing, one month after the complaint is registered. • The appeal procedure for this finding is set out in the bylaw. • Interest is levied on arrear accounts. • The costs associated with a reconnection or disconnection is for the account of the customer. • If an account is outstanding for a period of more than 45 days the municipality may institute legal action, or hand the customers over for debt collection. • Agreements may be entered into for the payment of arrears. • The customers must have a copy of the agreement. • Failure to honour agreements, may lead to legal action, disconnection interest or penalties.

48 • In respect of rates all rates are due by a specified date, joint owners are jointly and severally liable. • Owner remains liable for payment. • There are certain households that qualify for the household to be regarded as indigent. • The indigent must apply for this status to the Municipality. • A list of documents to be attached to the application is requested in the bylaw. • A municipal official may be authorised to conduct an on-site visit to verify the status that is being applied for. • Application is approved for a period of 12 months only. • Prepaid electricity metres must be installed for the indigents. • Limited water supply of 6 kilolitres is also to be supplied. • The customer must apply every 12 months. • The municipality in accordance with its annual budget must make provision for certain subsidised services to indigent households. • This criteria is further stipulated in the bylaw. • Existing arrears of indigents must be written off, applied as a surcharge to prepaid metres, be attempted to be recovered through legal proceedings. • The municipality must undertake regular audits if this status. • Any indigent customer who provides false information in an application form and the Municipality becomes aware that such information is false shall automatically without notice be deregistered as an indigent. • Should an indigent no longer meet the criteria within which they have qualified to become an indigent, then they have to accordingly apply to the Municipality to de register as an indigent. • If an audit verification does not meet the criteria of approval for an indigent this too leads to automatic disqualification. • In the event of persons who tender for Municipal work they must submit documents in the form of a municipality certificate to be attached to the application to state that they are not in arrears with the Municipality. • No person may gain access to Municipal services unless it is in accordance with an agreement that has been entered into with the customer and the Municipality. • All customer agreements entered into prior to the approval of these bylaws shall be applied retrospectively, and hence the agreement is valid. • No person other than the municipality or its agent shall maintain municipal infrastructure, or be responsible for connections/disconnections as far as the infrastructure is concerned.

• No person shall restrict access to physical infrastructure that belongs to the Municipality. • A person who unlawfully, intentionally or negligently reconnects services shall immediately be disconnected. • A document that is signed by delegated personnel within the Municipality, is deemed to be proof on its mere production, as evidence in a court of law. • The bylaw has penalties for offences.

CEMETARY BYLAWS • The Municipality may set aside land for the establishment of cemeteries. None None • The official hours of the cemetery is as per the bylaw. • No person without the written consent of the Municipality has the right to sell or transfer a grave save in stipulated circumstances. • Religious ceremonies may be conducted with the written consent of the Municipality. • Plans in respect of different graves are kept within the premises of the Municipality. • Complaints in respect of Municipal grave sites must be made in writing to the Municipal Manager. • The tariff’s for services is determined by the Municipality. • All participants of a funeral service must obey the instructions of a care taker. • The caretaker may remove flowers from a grave site. • No children under the age of 12 may enter a site unless with the direct supervision of an adult. • Only use paved pathways or roads when inside the cemetery. • No person may commit a nuisance within any cemetery, ride an animal, remove plants or shrubs, hold a demonstration, obstruct the caretaker in his duties, conduct graffiti, • Sit or stand on memorial work, operate a business or bring a firearm within the cemetery. • Dead bodies in conveyance shall be covered. • No loud music inside a cemetery. • All bodies to be buries within the confines of the allocated grave. • No rubble or dirt is to be dumped in a cemetery. • Memorial work cannot be done inside the cemetery in weather that is not conducive to the soil. • Exhumation may only be done in accordance with the Inquest Act. • The bylaw lays the procedure for the application and acquisition of a grave site. • The bylaw also lays criteria of burial of ashes, as well as exhumation.

• In respect of the exhumation of bodies and reopening of graves the bylaw lays the provisions to be adhered to in this instance. • In respect of the care of graves, the bylaw lays strict provisions in so far as positioning, repairs, moving and maintaining memorial work is concerned. • The bylaw makes provision for specific burial areas as well as the establishment of a monumental section, and memorial wall. • The bylaw makes provision for offences and penalties.

ELECTRICITY SUPPLY BYLAWS • Only the municipality shall supply or contract for the supply of electricity within the None None jurisdiction of Ulundi. • Supplying of electricity can only occur by means of a supply agreement with the municipality. • Any person to whom a compliance notice is served must within the specified time period recorded in the notice comply with the provisions. • The application for supply must be made in writing by the respective consumer and must be made as early as possible prior to the supply being made. • The municipality may within the municipal area establish statutory servitudes in order that electricity may be supplied. • The Municipality, its employees, contractors or agents has the right of admittance to inspect, test and do maintenance work for its equipment and machinery used in the supply of electricity. • No person may refuse or fail to give information if they are requested to do so by an authorised official. • No person shall wilfully hinder, obstruct or interfere with a duly authorised official that is trying to gain access to equipment, machinery or premises that is connected with the electricity supply. • No consumer is to use electricity for any purpose other than the manner it has been permitted to use the electricity in terms of the supply agreement. • The municipality reserves the right to require the consumer to deposit money as security in payment of charges which are due or may become due to the Municipality. • The Municipality may charge interest on overdue electricity accounts. • Unless authorised by the Municipality no person may resell electricity. • If electricity is resold under written permission of the municipality it must not be sold at a price that is lower than the municipality. • The Municipality shall have the right to disconnect the supply of electricity to any person if the person that is liable to pay for electricity fails to make payment.

51 • The Municipality shall not be liable for any loss or damage suffered as a result of electricity disruption. • The Municipality does not undertake to attend to a failure of supply due to the fault of the electrical installation of the consumer. • In the event that the failure of supply is due to the fault of the consumer the Municipality shall have the right to charge the consumer for each restoration of supply which is connected to the fault of the consumer. Such charge to be determined in the tariff policy of council. • No person shall tamper or interfere with metering equipment other than the Municipality or its authorised agent. • No person shall construct or lay construction in a place that will have the effect of interfering with a supply line. • No person may excavate a place wherein the supply line is erected. • No person may make an unauthorised connection to a supply line. • No person may damage or endanger a supply line. • No person except the authorised municipal official may reconnect a supply line. • A municipality may ask the owner of a property to provide and maintain accommodation which shall constitute a substation. • No emergency standby equipment that has been utilised by the consumer may be used in the main supply. • In the event that there is a fault on the electrical installation that has the effect of endangering person/property then same shall be immediately switched off by the consumer. • In the event of a change of occupier the consumer must give the municipality two full days’ notice of his intention to discontinue with the supply. • A person taking over occupation of the premises if they desire to continue to use the supply application must be made to the municipality. • There are penalties for non-compliance.

LIBRARY BYLAWS • The library may be used by any member of the public. None None • The librarian may refuse access or refuse library material if it is in public interest to do so. • A person wishing to enrol as a borrower must fill in the prescribed form • All items are to be borrowed against an issued library card. • Should a card be lost a duplicate shall be made by the librarian upon payment of the relevant amount. • All items are borrowed for a period of 14 days.

• Should same not be returned on the desired date the book shall attract a fine. • Should an item be lost the borrower shall pay the librarian in addition to any fine charges that may be due in respect of that item. • An item not returned two months after the date of issue shall be deemed lost. • The borrower shall be liable for damages caused when the book is in his/her possession, and shall be liable to replace the item in the event that the item is badly damaged, alternatively a fine may be levied. • No person who has lost books shall be allowed to borrow until the reimbursement has occurred. • A borrower must notify the library of a change of address. • The librarian is allowed to cancel the card of a non-active member. (ie someone who has not used the card for a period of 6 months). • The bylaw specifies the conduct of persons using the library. • No person may obstruct the librarian whilst duties are being conducted. • There are penalties for offences laid in the bylaw.

53 2.15 WEBSITES

Websites- the Municipal website contains information regarding all matters and process running in the municipality in terms Section 75 of the Municipal Finance Management Act 56 of 2003, it is accessible to all who are interested at www.ulundi.gov.za.

2.16 PUBLIC SATISFACTION ON MUNICIPAL SERVICES

A fully-fledged Customer Care Office that complies with the prescriptions of the Promotion of Access to Information Act, the Administration of Justice Act and Chapter 4 of the Municipal Systems Act, has been established by the Municipality. There is a need to educate communities on the nature of the customer care office and the access to documentation provided there. A Customer Care Policy has been developed and adopted by Ulundi Council; this forms the basis of the operation of the Customer Care Office which is run in accordance with Batho Pele principles.

Measuring the level of satisfaction of the community with the service rendered by the Municipality is important; suggestion boxes have been placed at strategic points in the municipal buildings with little response. A similar situation pertains to the facility of customer satisfaction registers. The Municipality will need to undertake a structured customer satisfaction survey in order to determine the status quo regarding satisfaction with present service delivery levels.

2.17 BUILDING PLANS APPLICATIONS DURING THE FINANCIAL YEAR

Application Category Number of new Total Value of Applications Outstanding Outstanding at Applications Applications received as at 30 June 2019 1 July 2018 Received 1 July Rand 2018 – 30 June 2019 n/a Residential New 03 R 9 635.60 01 n/a Residential Additions 25 R 27 948.00 05 n/a Commercial 02 R 31 896.00 01 n/a Outbuilding 13 R 8 602.00 01 n/a Industrial n/a n/a n/a n/a Schools n/a n/a n/a n/a Church n/a n/a 01

2.18 MUNICIPAL OVERSIGHT COMMITTEES

EXECUTIVE COMMITTEE Councillors Names Political Party Cllr W.M. Ntshangase Inkatha Freedom Party Cllr T.G. Madela Inkatha Freedom Party Cllr N.J. Manana Inkatha Freedom Party Cllr Prince T.M. Buthelezi African National Congress Cllr S.M. Buthelezi Inkatha Freedom Party Cllr B.S. Masondo Inkatha Freedom Party

54 Cllr H.J. Mlambo Inkatha Freedom Party Cllr Adv. R.V. Sibiya Inkatha Freedom Party Cllr H.S. Sibiya African National Congress Cllr M. S. Buthelezi Inkatha Freedom Party

COMMUNITY SERVICES PORTFOLIO COMMITTEE Councillors Names Political Party Cllr B.S. Masondo Inkatha Freedom Party Inkosi M.D. Buthelezi Sedction 81 Traditional Leader Cllr M.E. Buthelezi Inkatha Freedom Party Cllr S.N. Buthelezi Inkatha Freedom Party Cllr M.R. Dubazane African National Congress Cllr D. Khoza Inkatha Freedom Party Cllr N.D. Masondo Inkatha Freedom Party Cllr S.Z. Mkhize Inkatha Freedom Party Cllr H.S. Sibiya African National Congress

TECHNICAL AND INFRASTRUCTURE PORTFOLIO COMMITTEE Councillors Names Political Party Cllr S.M. Buthelezi Inkatha Freedom Party Inkosi S.L.N. Mbatha Section 81 Traditional Leader Cllr P.B. Mbatha Inkatha Freedom Party Cllr S.P. Nakin African National Congress Cllr V. Ngcobo Inkatha Freedom Party Cllr S.D. Sibiya Inkatha Freedom Party Cllr S. Siyaya African National Congress Cllr J.E. Xulu Inkatha Freedom Party Inkosi S. L. N Mbatha passed away during the term of office “May his soul rest in peace”

PLANNING & DEVELOPMENT PORTFOLIO COMMITTEE Councillors Names Political Party Cllr H.J. Mlambo Inkatha Freedom Party Inkosi B. Zulu Section 81 Traditional Leader Cllr Prince T.M. Buthelezi African National Congress Cllr T.K. Mkhize Inkatha Freedom Party

55 Cllr K.P. Ngema Inkatha Freedom Party Cllr I.P. Ngobese African National Congress Cllr M.Z. Sikhakhane Inkatha Freedom Party Cllr C.K. Zungu Inkatha Freedom Party

LOCAL ECONOMIC DEVELOPMENT PORTFOLIO COMMITTEE Councillors Names Political Party Cllr T.G. Madela Inkatha Freedom Party Inkosi N.M. Ntombela Section 81 Traditional Leader Cllr S.S. Buthelezi Inkatha Freedom Party Cllr S.F. Cindi African National Congress Cllr M.T. Mthembu Inkatha Freedom Party Cllr T.D. Sikhakhane African National Congress Cllr S.P. Ximba Inkatha Freedom Party Cllr L. Yaka Inkatha Freedom Party

PROTECTION SERVICES PORTFOLIO COMMITTEE Councillors Names Political Party Cllr M.S. Buthelezi Inkatha Freedom Party Inkosi S.T.Z. Ndebele Section 81 Traditional Leader Cllr N.G. Dlamini African National Congress Cllr J.T. Gasa African National Congress Cllr T.P. Khanyile Inkatha Freedom Party Cllr W.V. Mbatha Inkatha Freedom Party Cllr Z.B. Mncube Inkatha Freedom Party Cllr A.M. Sibiya Inkatha Freedom Party

TOURISM PORTFOLIO COMMITTEE Councillors Names Political Party Cllr Adv.R.V. Sibiya Inkatha Freedom Party Inkosi M.P. Mlaba Section 81 Traditional Leader Cllr J.V. Buthelezi Inkatha Freedom Party Cllr M.R. Dubazane African National Congress

56 Cllr B.L. Khumalo Inkatha Freedom Party Cllr X.T. Mbatha Economic Freedom Fighters Cllr M. Mdlalose Inkatha Freedom Party Cllr M.S. Mhlongo Inkatha Freedom Party Cllr P.M. Mthethwa Inkatha Freedom Party

MUNICIPAL PUBLIC ACCOUNTS COMMITTEE (MPAC) Councillors Names Political Party Cllr R.B. Nyawo Inkatha Freedom Party Cllr N.G. Dlamini African National Congress Cllr T.K. Mkhize Inkatha Freedom Party Cllr P.B. Mbatha Inkatha Freedom Party Cllr W.V. Mbatha Inkatha Freedom Party

57 CHAPTER 3

58 CHAPTER 3

3. Service Delivery Performance

3.1 Introduction The Ulundi Local Municipality undertakes to meet definite service delivery and budget spending targets during the specific financial year through its Service Delivery and Budget Implementation Plan (SDBIP). This is a detailed outline of how the objectives, in quantifiable outcomes, set out in the Integrated Development Plan (IDP) are implemented and linked to the approved annual budget.

As the budget gives effect to the strategic priorities of the Municipality, it is important to supplement the budget and IDP with a management and implementation plan. The SDBIP is a yearly contract agreed to by the administration, council and the community whereby the intended objectives and projected goals are expressed in order to ensure that the desired long-term outcomes are attained. It includes the service delivery targets and performance indicators for each quarter and therefore facilitates management over financial and non-financial performance of the Municipality, at every level, and is continuously monitored throughout the year.

In the interests of good governance and better accountability, the SDBIP enables the municipal manager to monitor the performance of senior managers, the mayor to monitor the performance of the municipal manager, and for the community to monitor the performance of the Municipality. It must also be consistent with outsourced service delivery agreements.

The SDBIP is essentially the management and implementation mechanism which sets in-year information, such as quarterly service delivery and monthly budget targets, and relates each service delivery output to the budget of the Municipality, thus providing realistic management information and a detailed plan for how the Municipality will provide such services and the inputs and financial resources to be used. It serves a critical role to focus both the administration and council on outputs by providing clarity of service delivery expectations, expenditure and revenue requirements, service delivery targets and performance indicators.

The SDBIP is a layered plan, with the top layer of the plan dealing with consolidated service delivery targets and linking such targets to top management. As a management and implementation plan, it is a dynamic document that may be revised as actual performance is taken into account or service delivery targets and performance indicators change. However, it may not be revised downwards when there is poor performance (National Treasury MFMA Circular No 13, 2005).

3.2 Legislation

The preparation of a Service Delivery and Budget Implementation Plan is required according to the Municipal Finance Management Act, Act No. 56 of 2003 (MFMA), which obliges all spheres of government to be transparent about their financial affairs and clarifies the separate roles and responsibilities of the council, mayor and officials.

Section 1 of the MFMA defines the SDBIP as:

“a detailed plan approved by the mayor of a municipality in terms of section 53(1)(c)(ii) for implementing the municipality’s delivery of services and the execution of its annual budget and which must include the following:

59 (a) projections for each month of - (i) revenue to be collected, by source; and (ii) operational and capital expenditure, by vote; (b) service delivery targets and performance indicators for each quarter”.

According to Section 53 of the MFMA, the Mayor is expected to approve the SDBIP within 28 days after the approval of the budget. In addition, the Mayor must ensure that the revenue and expenditure projections for each month and the service delivery targets and performance indicators as set out in the SDBIP are made public within 14 days after its approval. Section 71 of the MFMA stipulates that reporting on actual revenue targets and spending against the budget should occur on a monthly basis. Section 52(d) of the MFMA compels the mayor to submit a report to the council on the implementation of the budget and the financial state of affairs of the municipality within 30 days of the end of each quarter. Section 72(1) (a) of the MFMA outlines the requirements for mid-year reporting.

The main purpose of this Chapter is to account to MEC for Local Government, Provincial legislature, NCOP, Minister of Cooperative Governance and Traditional Affairs, National Treasury, Auditor-General and the community of Ulundi on the progress being made by Ulundi Municipality towards achieving the overall goal of “a better life for all”. Furthermore, the report is a key performance report to the communities and other stakeholders in keeping with the principles of transparency and accountability of government to the citizens. It subscribes to the South African developmental nature of participatory democracy and cooperative governance and responds to the principles of the Constitution, Batho Pele, and White Paper on Local Government, MSA and the MFMA.

3.3 ORGANISATIONAL PERFORMANCE MANAGEMENT PROCESS

According to the provisions of the Municipal Systems Act, 32 of 2000, municipalities must monitor and measure the progress of their performance by preparing quarterly and mid-year performance reports, in terms of Chapter 6 of the MSA, on performance management systems. These quarterly and mid-year reports make up the municipalities’ annual performance reports (Section 46 report), which are submitted to the Auditor-General, together with the financial statements, for auditing. After adoption of the audited performance report by the municipal council, it must then be submitted to the MEC for Local Government. The key performance indicators were crafted in line with the municipality’s development priorities and objectives outlined in the IDP, which will remain in force for the duration of the IDP period in order to maintain consistency in measuring and reporting on long terms strategies and projects. Measurable performance targets were for each development priority and objective. To ensure that regular reporting takes place the Audit and Performance Committee gives feedback to Council.

For the 2018/2019 financial year individual performance agreements and performance plans were signed by the Municipal Manager and Heads of Departments. Ulundi Municipal Council approved the Integrated Development Plan, the Scorecard and the Service Delivery and Budget Implementation Plan which are in line with the vision and mission of the municipality and contains the annual performance targets that are also in line with the national key performance areas.

3.4 Monitoring and Evaluation

Heads of Departments are required to submit quarterly performance reports for monitoring and evaluation of actual performance against set targets. Some challenges in terms of the submission of quarterly performance reports timeously were experienced during the financial year but it did occur.

60 3.5 Audit Committee

The Audit Committee met on a quarterly basis as required by legislation. A record is available for inspection in the Internal Audit Unit.

3.6 Auditing of performance information

In terms of the Local Government: Municipal Systems Act, 2000, Sec 45 requires that the results of performance measurement in terms of Sec 41 (1) (c) must be audited as part of the internal auditing process and annually by the Auditor-General. Indeed, auditing of the Performance Management System and Audit of Performance Information was conducted for all four quarters.

3.7 Performance highlights: 2018/2019 financial year

3.7.1 Introduction

The Ulundi Local Municipality has continued to provide free basic services to the community and deliver key functions especially with regard to electrification and road access during 2018/2019 financial year. The programmes and projects were facilitated in order to bring change to all residents, be of assistance to the community and make their lives better. Attention was also placed on facilitating and encouraging investment and local economic development in order to grow the economy, lessen unemployment and create jobs.

8.2 Strategic Planning

During the current financial year, Ulundi Local Municipality undertook the process of convening and holding the strategic planning process in compliance with the Municipal Systems Act and the Municipal Finance Management Act.

Strategic Planning Sessions for 2018/2019 Financial Year Details Attendees Venue Date 1. Strategic Planning Session Political Office Bearers; All EXCO Council Chamber – 19-20/02/2018 Members, All Executive Directors Ulundi Offices Managers up to level 3

8.3 Performance Management

The Quarterly Assessments were performed as legislated. The 2018/2019 year-end assessments have not yet been conducted.

Bonuses paid to Section 54/56 Managers for 2018/2019 Financial Year No. Position held Period Covered Performance Bonus paid/not yet paid 1. Municipal Manager 01 July 2017 – 30 June 2018 Not Paid 2. Director: Corporate Services 01 July 2017 – 30 June 2018 Not Paid 3. Chief Financial Officer 01 July 2017 – 30 June 2018 Not Paid 4. Director: Technical Services 01 July 2017 – 30 June 2018 Not Paid 5. Director: Community Services 01 July 2017 – 30 June 2018 Not Paid 6. Director: Protection Services 01 July 2017 – 30 June 2018 Not Paid 7. Director Planning and Development Services 01 July 2017 – 30 June 2018 Not Paid

61 8.4 Special Programmes

During the year under review, the Ulundi Local Municipality held a number of events and programmes specifically for marginalized groups, women and the youth.

Special Programmes held during 2018/2019 financial year Priority Group Date Details Venue No. 1. Community 17 August 2018 Arbour Day Nodwengu Primary School 2. Youth 15 September 2018 Local Mayoral Cup Games Prince Mangosuthu Stadium 3. Youth 20 October 2018 District Mayoral Cup Games Abaqulusi Local Municipality 4. Community 24 September 2018 Cultural Festival Nodwengu Multi-Purpose Centre 5. Youth 07 – 09 December 2018 Salga Games Umgungundlovu District Municipality 6. Community 21 October 2018 Ulundi Marathon Prince Mangosuthu Stadium 7. Youth 20 June 2019 June 16 Celebration King Senzangakhona High School 8. Youth 30 May 2019 Youth Summit Masibumbane High School 9. Youth 19 July 2018 Career Guidance Events Matshitsholo High School 19 September 2018 Enhlungwane - Sasol Garage 24 October 2019 KwaThema High School 10. Community 18 – 22 March 2019 Library Week Celebration Library Boardroom 11. Youth 07 September 2018 Literacy Week Event Ulundi Municipality Council Chamber 12. Community 24 September 2018 Ulundi Cultural Festival Nodwengu Multi-Purpose Centre 13. Youth 07 – 09 September 2018 Operation Siyaya “Reed Enyokeni Palace - Dance” KwaNongoma 14. Community 23 May 2019 Local Indigenous Games KwaZulu-Natal Cultural Museum 15. Community 01 December 2018 World Aids Day Prince Mangosuthu Stadium Commemoration 16. Women 10 August 2018 Woman’s Day Celebration KwaDuvela 28 August 2018 Bhekimbazo ECD 17. Women/Children 27 November 2018 16 Days of Activism against KwaNjojo Community Hall women and children 18. Children June 2019 Children Holiday Programme Ulundi Public Library 19. Community 25 October 2018 Cancer/Albinism Awareness Basamlilo Creche 20 Men 27 July 2018 Men’s Day Morkels Stage – Ulundi Plaza – eMagudwini (Ulundi SAPS) 21. Youth 30 May 2019 Take a girl / boy child to work Ulundi Municipality Council Chamber 22. Physically 18 July 2018 Disability Event Ekujulukeni Primary School Challenged 23. Elderly 06 July 2018 Golden Games Prince Mangosuthu Stadium

24. Elderly 19 June 2019 Visit to Old Age Luncheon Babanango CBD Tent 21 June 2019 Clubs Gqokamandla Sports Grounds 62 25. Community 18 September 2018 Environmental Week campaign Princess Phumzile Primary School 26. Community 13 September 2018 Ulundi Youth Council Clean-up Prince Mangosuthu Museum Campaign 27 Youth 22 January 2019 Teenage Health and Ekudubekeni Secondary Development Programme School Mathole High School

8.5 Public Participation

As a consultative and participatory local government, the Municipality has endeavoured to afford all citizens with the avenues for open and meaningful participation. Transparency and communication of information was provided through newspapers, website, and public notices at various strategic locations. The Ward Committees and Ward Committee Officers form the basis for ensuring effective interaction and communication between the Municipality and the people.

IDP/LED/PMS Roadshow 2018/2019 Ward no. Date Time Venue 1 12 March 2019 10h00 Mantungweni Hall 2 20 March 2019 10h00 Nhlonhlela 3 23 April 2019 10h00 KwaThandaziphi 4 11 March 2019 10h00 KwaDuvela 5 02 April 2019 10h00 Mpanza Hall 6 28 March 2019 10h00 Nsukazi Hall 7 26 March 2019 10h00 Zungu Tribal Court 8 04 April 2019 10h00 Ewela Primary School Hall 9 19 March 2019 10h00 Ezimakethe 10 14 March 2019 10h00 Goqo Hall 11 03 April 2019 10h00 Mahlabathini 12 03 April 2019 10h00 P.Z. Phakathi Community Hall 13 18 April 2019 10h00 Farmers Hall 14 25 March 2019 10h00 Mlaba Tribal Court 15 09 April 2019 10h00 Dladla Hall 16 11 April 2019 10h00 Babanango Hall 17 08 April 2019 10h00 Nsiligwane / Ezibindini 18 17 April 2019 10h00 Ezihlabeni 19 13 March 2019 10h00 B. South Hall 20 17 April 2019 10h00 Lower Sangoyana 21 13 March 2019 10h00 Siza Hall 22 04 April 2019 10h00 Nsikayendlu Grounds 23 16 April 2019 10h00 Goje Hall 24 12 April 2019 10h00 KwaMvula Sports Ground

3.7.6 Internal Audit and Risk Management The Municipality is expected to conduct an annual assessment of its risks and prepare plans to address risks identified. During the year under review, the risk assessment was conducted by the KZN Provincial Treasury. For the period under review, the Accounting Officer is satisfied that the internal controls in place were sufficient to deal with all risks identified.

63 3.7.8 Integrated Development Planning (IDP)

The Integrated Development Plan is one of the key tools for local government to tackle its developmental functions, roles and responsibilities. It is part of an integrated system of planning and service delivery and includes issues such as municipal budget, land management, promotion of local economic development and institutional transformation in a consultative, systematic and strategic manner.

IDP Representative Forums held during 2018/2019 financial year No. Venue Date Time 1. P.Z. Phakathi Community Hall 12 June 2019 09h00

8.8 Expenditure Management

Details of the Expenditure for the year are included in the Annual Financial Statements submitted as a separate document.

8.9 Revenue Management

Details of the Expenditure for the year are included in the Annual Financial Statements submitted as a separate document.

8.8 Customer Care Service

The Ulundi Local Municipality operates a Customer Care Office which runs from 07h30 until 16h30 on weekdays. The Office assists with queries and provides a range of services to the community.

8.9 Bids Awarded: 2018/2019

The tenders comply with the MFMA Regulations and the implemented Supply Chain Management Policy in line with the National Treasury Regulations. The bids that were awarded and approved by the Adjudication Committee of Ulundi Local Municipality during the 2018/2019 financial year are listed below:

Bids awarded and approved during 2018/2019 financial year N BID NO. PROJECT PROTOPTYE AWARDED SUPPLIER AMOUNT O. 1 01/2018/2 PURCHASE AND DELIVERY OF FIRE ENGINE VEXOSCORE R4,777,311.99 019 3 03/2018/2 CALL FOR PROPOSALS SERVICES MZIMS TRADING R3,024,000.00 019 PROVIDERS TO RENDER PERFOMANCE MANAGEMENT SYSTEM SERVICES 4 04/2018/2 SURVEYING & REALIGNING OF BOUNDURIES ILUNGELO LAMI R287,500.00 019 B-SOUTH 6 06/2018/2 PROPOSAL FOR LAND AUDIT DELTA BUILT ENVIRONMENT R265,880.00 019 MPUNGAMHLOPHE CONSULTANTS 7 07/2018/2 DEVELOPMENT OF ULUNDI CBD MASTER MABUNE CONSULTING CC R750,000.00 019 PLAN 12 12/2018/2 INDIGENT BURIAL - PROVISION ZWELIHLE FUNERAL HOME R2500 (adult) R2000 019 (minor) 13 13/2018/2 REFUSE REMOVAL & COLLECTION ZINHLE CONSTRUCTION R879,480.00 019 BABANANGO 14 14/2018/2 WASTE TRANSFER TO UTHUNGULU UHAQANE MI R16,085,500.00 019 LANDFILL CONTRACTORS 15 15/2018/2 REFUSE REMOVAL AT ULUNDI CBD IBUTHO LODONDO GROUP R2,307,630.00 019

64 16 16/2018/2 SUPPLY AND DELIVERY OF LED ITEMS ASHCOR TRADING R254,088.00 019 17 18/2018/2 PANEL OF CONSULTANTS - ASSEGAI ENGINEERS 019 ELECTRIFICATION PROJECTS CONSULTANTS (PTY) LTD 18/2018/2 PANEL OF CONSULTANTS - ULUNGENI CONSULTING CC 019 ELECTRIFICATION PROJECTS 18/2018/2 PANEL OF CONSULTANTS - THAKE ELECTRICAL CC 019 ELECTRIFICATION PROJECTS 18/2018/2 PANEL OF CONSULTANTS - HAMSA CONSULTING 019 ELECTRIFICATION PROJECTS ENGINEERS 18/2018/2 PANEL OF CONSULTANTS - BTMN ENGINEERS (PTY) LTD 019 ELECTRIFICATION PROJECTS 18/2018/2 PANEL OF CONSULTANTS - IGODA PROJECT (PTY) LTD 019 ELECTRIFICATION PROJECTS 18/2018/2 PANEL OF CONSULTANTS - SPK ENGINEERS (PTY) LTD 019 ELECTRIFICATION PROJECTS 18/2018/2 PANEL OF CONSULTANTS - IZINGODLA ENGINEERS 019 ELECTRIFICATION PROJECTS (PTY) LTD 18/2018/2 PANEL OF CONSULTANTS - EYETHU ENGINEERS (PTY) 019 ELECTRIFICATION PROJECTS LTD 18 19/2018/2 SUPPLY AND DELIVERY OF TRANSFORMERS LH MARTHINUSEN R2,042,237.00 019

8.10 Infrastructure, Planning and Development

The Ulundi Local Municipality continues to invest in infrastructure through development and maintenance to ensure that the basic needs of the people are met. Road access and community facilities, including halls and sports facilities, have been constructed, upgraded and maintained.

Access Roads Projects implemented in the 2018/2019 financial year PROJECT NAME APPROVED MIG START DATE END DATE PROJECT STATUS FUNDING (INCL.VAT)

12 Upgrading of 2km of 3.63 km tar R6,752,556.00 01/07/2019 30 June 2019 100% Complete road, single lane 7 m wide of CBD Roads & sidewalk (Phase 2) by 30 June 2019 12 Rehabilitation of 1.8 Km of tar R5 800 000.00 01/07/2019 28 January 2019 100% Complete road, single lane 5m wide B North Roads (Phase 2) by 30 June 2019 1, 2, 3, 1Km of regravelling roads per R3 640 000.00 01/01/2019 30 June 2019 58% Complete 4, 5, 6, ward in the following wards: 11, 9, Wards 1 , 2, 3, 4, 5, 6, 11, 9, 12, 12, 18, 18, 19, 7 by 30 June 2019 19, 7

65 22 Construction of 1 Km of 4.678 R2 000 000.00 01/07/2019 31 May 2019 100% Complete Km tar road 4m wide single lane Unit L Roads (Phase 1) by 30 June 2018 16 Construction of 1 Km of 2.5 Km R3 000 000.00 01/07/2019 28 February 2019 100% Complete tar road 4m wide single lane Babanango Roads (Phase 1) by 30 June 2019 10 Construction of 1.5 Km of 4.5 R1 668 000.00 01/07/2019 28 February 2019 100% Complete Km gravel road 5.5m wide single lane Mhlahlane Road (Phase 1) by 30 June 2019 6 Construction of 1.5 Km of 7.2 R1 000 000.00 01/07/2019 14 December 100% Complete Km single lane 5.5m wide Ward 2018 6 (Phase 1) gravel Roads by 30 June 2019 22 Upgrading of Stormwater R4 200 000.00 01/01/2019 Nil Project could not start drainage and 800 meters due to insufficient resurfacing in CBD (Phase 2) by grant funding 30 June 2019 22 Rehabilitation of 1,5 Km of 8Km, R3 000 000.00 01/07/2018 17/03/2019 100% Complete Tar Road 7m wide single lane of Unit D Roads (Phase 2) by 30 June 2019 12 Construction of 35 Streetlights in R851 262,00 Nil Nil Project could not start CBD, Unit C and Unit B North by due to insufficient 30 June 2019 Grant Funding

Community Hall Project implemented in the 2018/2019 financial year PROJECT NAME APPROVED MIG START DATE END DATE PROJECT STATUS FUNDING (INCL.VAT)

15 Nomkhaya Community Hall R1 781 687.88 01/07/2019 10/01/2019 100% Complete

18 Renovation of Unit A Community Hall R1 350 688.58 01/07/2019 29/03/2019 100% Complete

19 Renovation of Unit B. South R1 501 859.00 01/07/2019 29/03/2019 100% Complete Community Hall 19 Construction of Unit D Community 1739640.78 01/07/2019 17/03/2019 100% Complete Hall Phase 2

8.11 Electricity Electricity is distributed to residents within Ulundi Local Municipality, while some of the areas are supplied directly by Eskom. The infrastructure is reasonably maintained but network constraints will put pressure on the existing infrastructure resulting in a more rapid deterioration.

66 Electrical projects undertaken during 2018/2019 financial year PROJECT NAME APPROVED START END DATE PROJECT INEP FUNDING DATE STATUS (INCL.VAT)

5 Electrification of 49 households R1 764 010.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Ntabebomvu 10 Electrification of 30 households R1 080 010.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Osingathini 13 Electrification of 80 households R2 880 010.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Konfoor 8 Electrification of 49 households R540 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Nondlovu 9 Electrification of 15 households R576 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Nkonjeni 15 Electrification of 16 households R720 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Okhukho 15 Electrification of 20 households R1 080 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Makokwana 6 Electrification of 30 households R720 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Idlebe 5 Electrification of 20 households R720 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in KwaMame 20 Electrification of 20 households R540 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Ezihlabeni 11 Electrification of 15 households R540 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Sishwili 8 Electrification of 15 households R360 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Phoqukhalo 8 Electrification of 10 households R540 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Jikaza 9 Electrification of 15 households R1 699 383.71 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Thembalami (Nkonjeni) 3 Electrification of 10 households R360 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Ngalonde 2 Electrification of 15 households R540 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Nhlonga & Ekushumayeleni 18 Electrification of 10 households R360 000.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Mhlwathini 7 Electrification of 10 households R2 116 131.00 01/07/2018 30/06/2019 100% Complete (cabling with a meter box) in Esiphiva

67 8.12 Waste Management

The majority of urban households in the Ulundi Local Municipality have their refuse collected on a weekly basis but no service is available in the rural areas. This leads to the problem of illegal dumping which poses environmental risks but efforts are being made to increase people’s awareness of good waste management practices. There is still a challenge in the establishment of a suitable landfill site by the Zululand District Municipality.

8.13 Cemeteries

The Municipality needs to also look at additional cemetery space in order to address the predicted number of deaths, especially those related to HIV/Aids.

8.14 Community Libraries

While there is one community library in Ulundi and 1 mobile library in Ceza nodal point, their capacity is totally inadequate to sustain the needs of the communities. In the next financial year, the municipality is looking at requesting the Department of Education to assist with more mobile libraries that will be placed in other nodal points.

8.15 Law Enforcement

As a norm people are inclined to flout and contravene the regulations and by-laws. The Municipality is strategically located along the main road (R66) so has to contend with an increasing number of road accidents. With the intention of strengthening the law enforcement capacity and ensuring that people perceive the area to be protected, the municipality has currently in its employment 24 Peace Officers to assist with traffic management and to enforce the by-laws.

8.16 Disaster Management

Disaster management is essential due to the high risk of fires in the Ulundi Municipal area. Public awareness programmes are conducted to empower communities on how to reduce risks and recognize risk situations and take the appropriate remedial action.

8.17 Pound Management

The Pound Management function was in the previous years outsourced due to lack of lack of capacity which proved to not benefit the municipality, hence Council resolved to terminate the contract with the service provider and in turn appoint animal herders within the community as part of job creation.

As much as there are challenges of animals on the road, the municipality endeavours to comply with the KwaZulu-Natal Pound Act.

7.18 Administration

In order to meet and implement the objectives of local government as contained in the White Paper on Local Government and the community, the administration of the Ulundi Local Municipality has structured and organized systems in place.

8.19 Public Facilities

There are a number of community facilities, mainly with the Ulundi town which are fully utilized by members of the community. Some of the facilities are due to be upgraded in the next financial year.

8.20 Local Economic Development

The Local Economic Development Unit assisted a number of emerging entrepreneurs within the area of Ulundi Local Municipality. During the 2018/2019 financial year the municipality was able to create 217 jobs opportunities through the Expanded Public Works Programme. 68 9. Organisational Scorecard: 2018/2019 Financial Year

The Annual Performance Report for the 2018/2019 financial year has been completed and reflected in the Organizational Scorecard attached as “Annexure 1” which will be presented to the Auditor-General for auditing together with the Annual Financial Statements by 31 August 2019.

This is a consolidated report that reflects results on performance against the 6 Key Performance Areas (KPA’s) targets and achievements for the year under review, corrective measures to be undertaken in the 2019/2020 financial year in relation to the targets that were not achieved. It also reflects achievements of the previous financial year. The information will be presented in the Organisational Scorecard which is informed by the information that was collated through departmental scorecards throughout the financial year which information was supported by portfolio of evidence that was also audited by Internal Audit. Since Ulundi Local Municipality adopted the Key Performance Area Model, the report will reflect its performance results clustered as per the 6 National Key Performance Areas.

The results were assessed using the colour coded criteria as shown in the table below: Rating Keys

1 Not Achieved 2 Partially Achieved 3 Fully Achieved 4 Excellent Achievement 5 Outstanding Achievement Total

3.8.1 SUMMARY OF RESULTS OF PERFORMANCE FOR THE ORGANISATION: 2018/2019

National KPA’s No. of 2017/2018 No. of Set 2018/2019 Set Achieved Not Partially Targets Achieved Not Partially Targets Achieved Achieved Achieved Achieved Basic Service Delivery 26 48 3 0 55 50 04 01 Economic and Social 25 54 6 3 70 65 02 03 Development Good Governance and 24 33 4 2 36 32 02 02 Public Participation Municipal 8 7 4 1 09 06 03 0 Transformation and Organisational Development Spatial and 7 11 1 0 14 13 0 01 Environmental Financial Viability and 8 9 2 1 18 16 0 02 Management Total 98 162 20 7 202 182 11 9

69 ULUNDI LOCAL MUNICIPALITY'S ORGANISATIONAL SCORECARD FOR 2018/2019 FINANCIAL YEAR IDP Alignment Project National KPA Objective Strategies Performance Indicator Unit of Baseline Annual Target Comparison with previous year Current year Responsible Financial Ward Status (Achieved / Measures taken POE Required Number Measure 2018/2019 Department Implications Not Achieved to improve Actuals performance 2017/2018 (Target) 2017/2018 (Actual) Demand Backlogs 2018/2019 (Target) 2018/2019 (Actual)

KZN266 -TS- TS 1.1 Basic Service To provide an effective Upgrading of old and Upgrading of old and Km No overhead 2,5 Km medium voltage line 1 Over headline will be 0 1 Overhead line 2 overhead lines 2,5 Km medium voltage line Nil Technical Services R793 895.48 Ward 19 Not Achieved Target not met Close Out Report SO:1.1 Delivery electricity distribution service redundant electricity redundant electricity lines attended upgraded by 30 June 2018 due to within the license area of the distribution infrastructure distribution infrastructure by to Financial Municipality installing 1 overhead line by 30 Contrains, June 2019 - 2,5 Km medium Target will be voltage line in Ward 19 Date 30/06/2019 30/06/2019 met in the next financial year.

KZN266 -TS- TS 1.2 Basic Service To provide an effective Development and Date the Planned Preventative Date n/a 31/07/2018 Planned Preventative Planned Preventative 31/07/2018 n/a 31/07/2018 31/07/2018 Monthly Progress SO:1.2 Delivery electricity distribution service implementation of planned Maintenance Programme (for Maintenance Programme Maintenance Report & Works within the license area of the preventative maintenance electricity network) is approved (for electricity network) is Programme (for order in accordance Municipality programme by the Municipal Manager by approved by the Municipal electricity network) is with the plan 31 July 2018 Manager by 31 July 2017 approved by the Municipal Manager by 31 July 2017

Ward 1 - Technical Services R212 000.00 Number of Monthly Progress Number n/a 12 Monthly Progress Reports 12 Monthly Progress 12 Monthly Progress 12 Monthly n/a 12 Monthly Progress 9 Monthly Progress 24 Reports on the implementation Reports on the Reports on the Progress Reports Reports Reports of the maintenance programme implementation of the implementation of the submitted to the Municipal maintenance programme maintenance Manager by 30 June 2019 submitted to Exco by 30 programme submitted to June 2018 Exco by 30 June 2018

KZN266 -TS- TS 2 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 49 households electrified 60 households electrified 60 households 49 n/a 49 households electrified Electrification of 49 Technical Services R1,764,010.00 5 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a households (cabling with a households (cabling with a electrified households households (cabling with a households - 100% with Pre- approved .3 within the license area of the license area of the municipality meter box) in Ntabebomvu as meter box) in Ntabebomvu as meter box) in Ntabebomvu (cabling with a meter meter box) in Ntabebomvu complete list of electrification Municipality pre-approved by Council by 30 pre- approved by Council by as pre-approved by Council box) in Ntabebomvu as as pre-approved by Council projects, Business June 2019 30 June 2019 by 30 June 2018 pre-approved by Council by 30 June 2019 Plan, Monthly by 30 June 2018 Progress Reports & Close Out Report

KZN266 -TS- TS 2.1 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 30 households electrified n/a n/a 30 n/a 30 households electrified Electrification of 30 Technical Services R1,080,010.00 10 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.1 within the license area of the license area of the municipality meter box) in Osingathini as Osingathini as pre-approved in Osingathini as pre- complete list of electrification Municipality pre-approved by Council by 30 by Council by 30 June 2019 approved by Council by 30 projects, Business June 2019 June 2019 Plan, Monthly Progress Reports & Close Out Report KZN266 -TS- TS 2.2 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 80 households electrified in n/a n/a 80 n/a 80 households electrified in Electrification of 80 Technical Services R2,880,010.00 13 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a Konfoor (cabling with a meter Konfoor (cabling with a households - 100% with Pre- approved .3.2 within the license area of the license area of the municipality meter box) in Konfoor as pre- box) as pre-approved by meter box) as pre- complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 approved by Council by 30 projects, Business June 2019 June 2019 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 2.3 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 15 households electrified n/a n/a 15 n/a 15 households electrified Electrification of 15 Technical Services R540,000.00 8 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.5 within the license area of the license area of the municipality meter box) in Nondlovu as pre- Nondlovu as pre-approved by in Nondlovu as pre- complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 approved by Council by 30 projects, Business June 2019 June 2019 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 2.4 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 16 households electrified n/a n/a 16 n/a 16 households electrified Electrification of 27 Technical Services R576,000.00 9 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.6 within the license area of the license area of the municipality meter box) in Nkonjeni as pre- Nkonjeni as pre-approved by in Nkonjeni as pre- complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 approved by Council by 30 projects, Business June 2019 June 2019 Plan, Monthly Progress Reports & Close Out Report

70 KZN266 -TS- TS 2.5 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 20 households electrified 50 households electrified 50 households 20 n/a 20 households electrified Electrification of 20 Technical Services R720,000.00 15 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) in electrified (cabling with a (cabling with a meter box) households - 100% with Pre- approved .3.7 within the license area of the license area of the municipality meter box) in Okhukho as pre- Okhukho as pre-approved by Okhukho as pre-approved meter box) in Okhukho in Okhukho as pre- complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 by Council by 30 June 2018 as pre-approved by approved by Council by 30 projects, Business June 2019 Council by 30 June 2018 June 2019 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 2.6 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 30 households electrified 60 households electrified 60 households 30 n/a 30 households electrified Electrification of 30 Technical Services R1,080,000.00 15 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) in electrified (cabling with a (cabling with a meter box) households - 100% with Pre- approved .3.10 within the license area of the license area of the municipality meter box) in Makokwana as Makokwana as pre-approved Makokwana as pre- meter box) in in Makokwana as pre- complete list of electrification Municipality pre-approved by Council by 30 by Council by 30 June 2019 approved by Council by 30 Makokwana as pre- approved by Council by 30 projects, Business June 2019 June 2018 approved by Council by June 2019 Plan, Monthly 30 June 2018 Progress Reports & Close Out Report

KZN266 -TS- TS 2.7 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 20 households electrified 52 households electrified 52 households 20 n/a 20 households electrified Electrification of 20 Technical Services R720,000.00 6 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) in electrified (cabling with a (cabling with a meter box) households - 100% with Pre- approved .3.11 within the license area of the license area of the municipality meter box) in Idlebe as pre- Idlebe as pre- approved by Idlebe as pre-approved by meter box) in Idlebe as in Idlebe as pre-approved complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 Council by 30 June 2018 pre-approved by Council by Council by 30 June 2019 projects, Business June 2019 by 30 June 2018 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 2.8 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 20 households electrified 50 households electrified 50 households 20 n/a 20 households electrified Electrification of 20 Technical Services R720,000.00 5 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) in electrified (cabling with a (cabling with a meter box) households - 100% with Pre- approved .3.12 within the license area of the license area of the municipality meter box) in Kwamame as pre- Kwamame as pre-approved by Kwamame as pre-approved meter box) in Kwamame in Kwamame as pre- complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 by Council by 30 June 2018 as pre-approved by approved by Council by 30 projects, Business June 2019 Council by 30 June 2018 June 2019 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 2.9 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 15 households electrified n/a n/a 15 n/a 15 households electrified Electrification of 15 Technical Services R540,000.00 20 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.13 within the license area of the license area of the municipality meter box) in Ezihlabeni as pre- Ezihlabeni as pre-approved by in Ezihlabeni as pre- complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 approved by Council by 30 projects, Business June 2019 June 2019 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 2.10 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 15 households electrified n/a n/a 15 n/a 15 households electrified Electrification of 15 Technical Services R540,000.00 11 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.14 within the license area of the license area of the municipality meter box) in Sishwili as pre- Sishwili as pre approved by in Sishwili as pre-approved complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 by Council by 30 June 2019 projects, Business June 2019 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 2.11 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 10 households electrified n/a n/a 10 n/a 10 households electrified Electrification of 10 Technical Services R360 000.00 8 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.15 within the license area of the license area of the municipality meter box) in Phoqukhalo as Phoqukhalo as pre-approved in Phoqukhalo as pre- complete list of electrification Municipality pre-approved by Council by 30 by Council by 30 June 2019 approved by Council by 30 projects, Business June 2019 June 2019 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 2.12 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 15 households electrified n/a n/a 15 n/a 15 households electrified Electrification of 15 Technical Services R540,000.00 8 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.16 within the license area of the license area of the municipality meter box) in Jikaza as pre- Jikaza as pre- approved by in Jikaza as pre-approved complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 by Council by 30 June 2019 projects, Business June 2019 Plan, Monthly Progress Reports &

71 KZN266 -TS- TS 2.13 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 20 households electrified n/a n/a 20 n/a 20 households electrified Electrification of 20 Technical Services R720,000.00 9 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.17 within the license area of the license area of the municipality meter box) in Thembalani Thembalani (Nkonjeni) as pre- in Thembalani (Nkonjeni) complete list of electrification Municipality (Nkonjeni) as pre- approved by approved by Council by 30 as pre-approved by Council projects, Business Council by 30 June 2019 June 2019 by 30 June 2019 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 2.14 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 10 households electrified n/a n/a 10 n/a 10 households electrified Electrification of 10 Technical Services R360,000.00 3 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.18 within the license area of the license area of the municipality meter box) in Ngalonde as pre- Ngalonde as pre-approved by in Ngalonde as pre- complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 approved by Council by 30 projects, Business June 2019 June 2019 Plan, Monthly Progress Reports & Close Out Report KZN266 -TS- TS 2.15 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 15 households electrified n/a n/a 15 n/a 15 households electrified Electrification of 15 Technical Services R540,000.00 2 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.19 within the license area of the license area of the municipality meter box) in Nhlonga & Nhlonga & Ekushumayeleni as in Nhlonga & complete list of electrification Municipality Ekushumayeleni as pre pre-approved by Council by 30 Ekushumayeleni as pre- projects, Business approved by Council by 30 June 2019 approved by Council by 30 Plan, Monthly June 2019 Progress Reports & Close Out Report

KZN266 -TS- TS 2.16 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 10 households electrified n/a n/a 10 n/a 10 households electrified Electrification of 10 Technical Services R360,000.00 18 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) households - 100% with Pre- approved .3.20 within the license area of the license area of the municipality meter box) in Mhlwathini as pre- Mhlwathini as pre-approved by in Mhlwathini as pre- complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 approved by Council by 30 projects, Business June 2019 June 2019 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 2.17 Basic Service To provide an effective Facilitate the construction of Number of electrified Number n/a 66 households electrified 50 households electrified 50 households 66 n/a 66 households electrified Electrification of 66 Technical Services R2,116,131.00 1,613 Achieved Council Resolution SO:1 Delivery electricity distribution service electrification project within the households (cabling with a (cabling with a meter box) in (cabling with a meter box) in electrified (cabling with a (cabling with a meter box) households - 100% with Pre- approved .3.21 within the license area of the license area of the municipality meter box) in Esiphiva as pre- Esiphiva as pre-approved by Esiphiva as pre-approved by meter box) in Esiphiva in Esiphiva as pre- complete list of electrification Municipality approved by Council by 30 Council by 30 June 2019 Council by 30 June 2018 as pre-approved by approved by Council by 30 projects, Business June 2019 Council by 30 June 2018 June 2019 Plan, Monthly Progress Reports & Close Out Report

KZN266 -TS- TS 3 Basic Service To provide an effective To eradicate illegal electricity Reduce the distribution loss % n/a 4% Reduce the distribution loss Distribution loss reduced 3% n/a 4% 19% Technical Services n/a Ward 1 - Achieved Distribution loss SO:1 Delivery electricity distribution service connections from 23% to 19% by 30 June from 45% to 42% by 30 by 22% 24 report .4 within the license area of the 2019 June Municipality 2018

KZN266 -TS- TS 4 Basic Service Construction, Upgrading and Implementation of a planned Update planned and ad hoc Date Outdated Update planned and ad hoc Planned and Ad hoc Planned and Ad hoc Update planned n/a Update planned and ad hoc 31/07/2018 Ward 1 - Monthly Progress SO:2.1 Delivery Maintenance of the roads and and ad hoc maintenance of maintenance Plan submitted to maintenance maintenance Plan submitted maintenance Plan approved maintenance Plan and ad hoc maintenance Plan 24 Reports & Works storm water network for those urban and township roads the Municipal Manager by 31 plan to the Municipal Manager by by Municipal Manager by 31 approved by Municipal maintenance Plan submitted to the Municipal order in accordance roads that the Municipality is (including storm water) July 2018 31 July 2018 July 2017 Manager by 30 July submitted to the Manager by 31 July 2018 with the plan responsible for 2017 Municipal Manager by 31 July 2018

Number of Monthly Progress Number 12 Monthly Progress 12 Monthly Progress 6 Monthly Progress 12 n/a 12 Monthly Progress 9 Monthly Progress Technical Services R 1,500,000.00 Not Achieved Reports on the implementation Reports on the implementation Reports on the Reports on the Reportson the Reports Planned and Ad-Hoc Planned and Ad-Hoc implementation Planned and implementation Planned implementation Planned Maintenance Plan submitted to Maintenance Plan submitted Ad-Hoc Maintenance Plan and Ad-Hoc and Ad-Hoc Maintenance the Municipal Manager by 30 to the Municipal Manager by submitted to Exco by 30 Maintenance Plan Plan submitted to the June 2019 30 June 2019 June 2018 submitted to Exco by 30 Municipal Manager by 30 June 2018 June 2019

KZN266 -TS- TS 5 Basic Service Construction, Upgrading and Construction, maintenance and Upgrading of 2km of 3.63 km Km n/a Upgrading of 2km of 3.63 km n/a n/a Upgrading of 2km n/a Upgrading of 2km of 3.63 100% complete Technical Services R6,753,602.00 12 Achieved Business Plan, SO:2.2 Delivery Maintenance of the roads and upgrading of the roads and tar road, single lane 7 m wide tar road, single lane 7 m wide of km tar road, single lane 7 m Progress Reports storm water network for those storm water network of CBD Roads & sidewalk of CBD Roads & sidewalk 3.63 km tar road, wide of CBD Roads & and close out report roads that the Municipality is (Phase 2) by 30 June 2019 (Phase 2) by 30 June 2019 single lane 7 m sidewalk (Phase 2) by 30 responsible for wide of CBD June 2019 Roads & sidewalk (Phase 2)

72 KZN266 -TS- TS 5.1 Basic Service Construction, Upgrading and Construction, maintenance and Rehabilitation of 1.8 Km of tar Km n/a Rehabilitation of 1.8 Km of tar n/a n/a Rehabilitation of n/a Rehabilitation of 1.8 Km of 100 % complete Technical Services R5,800,000.00 12 Achieved Business Plan, SO:2.2.1 Delivery Maintenance of the roads and upgrading of the roads and road, single lane 5m wide B road, single lane 5m wide B 1.8 Km of tar tar road, single lane 5m Progress Reports storm water network for those storm water network North Roads (Phase 2) by 30 North Roads (Phase 2) by 30 road, single lane wide B North Roads (Phase and close out report roads that the Municipality is June 2019 June 2019 5m wide B North 2) by 30 June 2019 responsible for Roads (Phase 2)

KZN266 -TS- TS 5.2 Basic Service Construction, Upgrading and Construction, maintenance and 1Km of regraveled roads per Km n/a 13 Km regraveled roads in n/a n/a 1Km of regraveled n/a 13 Km regraveled roads in 58% complete Technical Services R3,640,000.00 1 , 2, 3, 4, Not Achieved 7 out of 12 Business Plan, SO:2.2.2 Delivery Maintenance of the roads and upgrading of the roads and ward in the following wards: Wards 1 , 2, 3, 4, 5, 6, 11, 9, roads per ward in Wards 1 , 2, 3, 4, 5, 6, 11, 5, 6, 11, 9, projects Progress Reports storm water network for those storm water network Wards 1 , 2, 3, 4, 5, 6, 11, 9, 12, 18, 19, 7 the following 9, 12, 18, 19, 7 by 30 June 12, 18, 19, completed due to and close out report roads that the Municipality is 12, 18, 19, 7 by 30 June 2019 by 30 June 2019 wards: Wards 1 , 2019 7 cash flow responsible for 2, 3, 4, 5, 6, 11, 9, challenges. Cash 12, 18, 19, 7. flow challenge, Will continue in KZN266 -TS- TS 5.3 Basic Service Construction, Upgrading and Construction, maintenance and Construction of 1 Km of 4.678 Km n/a Construction of 1 Km of 4.678 n/a n/a Construction of 1 n/a Construction of 1 Km of 100 % complete Technical Services R2,000,000.00 22 Achieved next financial Business Plan, SO:2.2.3 Delivery Maintenance of the roads and upgrading of the roads and Km tar road 4m wide single Km tar road 4m wide single Km of 4.678 Km 4.678 Km tar road 4m wide Progress Reports storm water network for those storm water network lane Unit L Roads (Phase 1) by lane Unit L Roads (Phase 1) tar road 4m wide single lane Unit L Roads and close out report roads that the Municipality is 30 June 2019 by 30 June 2019 single lane Unit L (Phase 1) by 30 June 2019 responsible for Roads (Phase 1)

KZN266 -TS- TS 5.4 Basic Service Construction, Upgrading and Construction, maintenance and Construction of 1 Km of 2.5 Km n/a Construction of 1 Km of 2.5 n/a n/a Construction of 1 n/a Construction of 1 Km of 2.5 100 % complete Technical Services R3,000,000.00 16 Achieved Business Plan, SO:2.2.4 Delivery Maintenance of the roads and upgrading of the roads and Km tar road 4m wide single Km tar road 4m wide single Km of Babanango Km tar road 4m wide single Progress Reports storm water network for those storm water network lane Babanango Roads (Phase lane Babanango Roads Roads lane Babanango Roads and close out report roads that the Municipality is 1) by 30 June 2019 (Phase 1) by 30 June 2019 (Phase 1) by 30 June 2019 responsible for

KZN266 -TS- TS 5.5 Basic Service Construction, Upgrading and Construction, maintenance and Construction of 1.5 Km of 4.5 Km n/a Construction of 1.5 Km gravel n/a n/a Construction of n/a Construction of 1.5 Km 100 % complete Technical Services R1,668,000.00 10 Achieved Business Plan, SO:2.2.5 Delivery Maintenance of the roads and upgrading of the roads and Km gravel road 5.5m wide road 5.5m wide single lane 1.5 Km of 4.5 Km gravel road 5.5m wide Progress Reports storm water network for those storm water network single lane Mhlahlane Road Mhlahlane Road (Phase 1) by gravel road 5.5m single lane Mhlahlane Road and close out report roads that the Municipality is (Phase 1) by 30 June 2019 30 wide single lane (Phase 1) by 30 responsible for June 2019 Mhlahlane Road June 2019 (Phase 1)

KZN266 -TS- TS 5.6 Basic Service Construction, Upgrading and Construction, maintenance and Construction of 1.5 Km of 7.2 Km n/a Construction of 1.5 Km of 7.2 n/a n/a Construction of n/a Construction of 1.5 Km of 100 % complete Technical Services R1,000,000.00 6 Achieved Business Plan, SO:2.2.6 Delivery Maintenance of the roads and upgrading of the roads and Km single lane 5.5m wide Km single lane 5.5m wide 1.5 Km of 7.2 Km 7.2 Km single lane 5.5m Progress Reports storm water network for those storm water network Ward 6 (Phase 1) gravel Ward 6 (Phase 1) gravel single lane 5.5m wide Ward 6 (Phase 1) and close out report roads that the Municipality is Roads by 30 June 2019 Roads by 30 June 2019 wide Ward 6 gravel Roads by 30 June responsible for (Phase 1) gravel 2019 Roads

KZN266 -TS- TS 5.7 Basic Service Construction, Upgrading and Construction, maintenance and Upgrading of Stormwater Km n/a Upgrading of Stormwater n/a n/a Upgrading of n/a Upgrading of Stormwater Nil Technical Services R4,200,000.00 12 Not Achieved Additional Business Plan, SO:2.2.7 Delivery Maintenance of the roads and upgrading of the roads and drainage and 800 meter drainage and 800 meter Stormwater drainage and 800 meter funding for this Progress Reports storm water network for those storm water network resurfacing in CBD (Phase 2) resurfacing in CBD (Phase 2) drainage and 800 resurfacing in CBD (Phase project not and close out report roads that the Municipality is by 30 June 2019 by 30 June 2019 meter resurfacing 2) by 30 June 2019 received, Project responsible for in CBD (Phase 2) to be re- prioritized in following financial years.

KZN266 -TS- TS 5.8 Basic Service Construction, Upgrading and Construction, maintenance and Rehabilitation of 1.5 Km of 8 Km n/a Rehabilitation of 1.5 Km of 8 n/a n/a Rehabilitation of n/a Rehabilitation of 1.5 Km 100 % complete Technical Services R3,000,000.00 22 Achieved Business Plan, SO:2.2.8 Delivery Maintenance of the roads and upgrading of the roads and Km, tar road 7m wide single Km, tar road 7m wide single 1.5 Km of 8 Km, of 8 Km, tar road 7m wide Progress Reports storm water network for those storm water network lane of Unit D Roads (Phase lane of Unit D Roads (Phase tar road 7m wide single lane of Unit D and close out report roads that the Municipality is 2) by 30 June 2019 2) by 30 June 2019 single lane of Roads (Phase 2) by 30 responsible for Unit D Roads June 2019 (Phase 2)

KZN266 -TS- TS 5.9 Basic Service Construction, Upgrading and Construction, maintenance and Construction of 35 Number n/a Construction of 35 n/a n/a Construction of n/a Construction of 35 Nil Technical Services R851,262.00 Not Achieved Project could not Business Plan, SO:2.2.9 Delivery Maintenance of the roads and upgrading of the roads and Streetlights in CBD, Unit C Streetlights in CBD, Unit C 35 Streetlights in Streetlights in CBD, Unit start due to Progress Reports storm water network for those storm water network and Unit B North by 30 June and Unit B North by 30 June CBD, Unit C and C and Unit B North by 30 insufficient grant and close out report roads that the Municipality is 2019 2019 Unit B North June 2019 funding, project responsible for will be reprioritised in the next financial years

KZN266-CS- CS 1 Basic Service To provide an effective Promotion of the development Sourcing of funding from Date No landfill site 30/06/2019 Development and Approval Nil 30/06/2019 n/a 30/06/2019 30/06/2019 Community Services n/a Ward 1 - Achieved Copies of SO: 3.1 Delivery integrated waste management of a Regional Landfill site Government and other external by Council of a Business 24 applications service within the Municipality under the direction of the possible funders for the Plan to apply for funding of submitted and proof Zululand District Municipality development of a Landfill Site the Development of the of submission by 30 June 2019 Landfill Site by 30 June 2018

KZN266-CS- CS 2 Basic Service To provide an effective Development and Number of Community Number 4 4 Community Environmental 4 Community Environmental 5 Community 4 Community 0 4 Community 12 Community Community Services R46 000.00 Ward 1 - Achieved Public Notices, SO: 3.2 Delivery integrated waste management implementation of an Environmental Awareness's Awareness's conducted by 30 Awareness's conducted by Environmental Environmental Environmental Environmental Awareness's 24 Attendance Register service within the Municipality Integrated Waste Management conducted by 30 June 2019 June 2019 30 June 2018 Awareness's were Awareness's Awareness's conducted by conducted by 30 June 2019 and Photos Plan for the Municipality conducted by 30 June 30 June 2019 2018

73 KZN266-CS- CS 2.1 Basic Service To provide an effective Development and Number of Community Clean- Number 4 4 Community Clean-up 4 Community Clean-up 4 Community Clean-up 4 Community 0 4 Community Clean-up 9 Community Clean-up Community Services R10 000.00 Ward 1 - Achieved Public Notices, SO: 3.2.1 Delivery integrated waste management implementation of an up Campaign Awareness's Campaign Awareness's Campaign Awareness's Campaign Awareness's Clean-up Campaign Awareness's Campaign Awareness's 24 Attendance Register service within the Municipality Integrated Waste Management conducted by 30 June 2019 conducted by 30 June 2019 conducted by 30 June 2018 were conducted by 30 Campaign conducted by 30 June 2019 conducted by 30 June 2019 and Photos Plan for the Municipality June 2018 Awareness's conducted

KZN266-CS- CS 2.2 Basic Service To provide an effective Development and Number of collections of refuse Number n/a 365 collections of refuse in the 365 collections of refuse in 365 collections of refuse 365 collections of n/a 365 collections of refuse in 365 collections of refuse in Community Services 735,984.00 Ward 12 Achieved Monthly Report and SO: 3.2.2 Delivery integrated waste management implementation of an in the CBD by 30 June 2019 CBD done by 30 June 2019 the CBD by 30 June 2018 in the CBD were done refuse in the CBD the CBD done by 30 June the CBD done by 30 June inspection forms service within the Municipality Integrated Waste Management by 30 June 2018 2019 2019 Plan for the Municipality

KZN266-CS- CS 2.3 Basic Service To provide an effective Development and Number collections of Refuse Number n/a 365 Refuse Collections done 365 Refuse Collections 365 Refuse Collections 365 Refuse n/a 365 Refuse Collections 365 collections of refuse in Community Services 1,079,060.00 Ward 12 Achieved Monthly Report and SO: 3.2.3 Delivery integrated waste management implementation of an (Old (Old done (Old & New Taxi Rank were done by 30 June Collections done done (Old & New Taxi the CBD done by 30 June inspection forms service within the Municipality Integrated Waste Management & New Taxi Rank Cleansing & New Taxi Rank Cleansing Cleansing ablution facility 2018 (Old & New Taxi Rank Cleansing ablution 2019 Plan for the Municipality ablution facility and Old Taxi ablution facility and Old Taxi and Old Taxi Rank) by 30 Rank Cleansing facility and Old Taxi Rank) Rank) by 30 June 2019 Rank) by 30 June 2019 June 2018 ablution facility by 30 June 2019 and Old Taxi Rank)

KZN266-CS- CS 2.4 Basic Service To provide an effective Development and Number of Collection of Refuse Number n/a 104 Collections of Refuse 104 Collections of Refuse 107 Collections of 104 Collections of n/a 104 Collections of Refuse 104 Collections of Refuse Community Services 167,400.00 Ward 16 Achieved Monthly Report and SO: 3.2.4 Delivery integrated waste management implementation of an in Babanango Town by 30 done in Babanango Town by done in Babanango Town by Refuse were done by 30 Refuse done in done in Babanango Town done in Babanango Town inspection forms service within the Municipality Integrated Waste Management June 2019 30 June 2019 30 June 2018 June 2018 Babanango Town by 30 June 2019 by 30 June 2019 Plan for the Municipality

KZN266-CS- CS 2.5 Basic Service To provide an effective Development and Number of Operation Khuculula Number n/a 4 Operation Khuculula 4 Operation Khuculula 4 Operation Khuculula 4 Operation n/a 4 Operation Khuculula 4 Operation Khuculula Community Services R100 000.00 Achieved Invitations, SO: 3.2.5 Delivery integrated waste management implementation of an Campaign (Illegal dumping Campaign (Illegal dumping Campaign (Illegal dumping Campaign were Khuculula Campaign (Illegal dumping Campaign (Illegal dumping Attendance Register service within the Municipality Integrated Waste Management removal) conducted by 30 June removal) conducted by 30 removal) conducted by 30 conducted by 30 June Campaign (Illegal removal) conducted by 30 removal) conducted by 30 and Photos Plan for the Municipality 2019 June 2019 June 2018 2018 dumping removal) June 2019 June 2019 conducted

KZN266-CS- CS 2.6 Basic Service To provide an effective Development and Number of black refuse bags Number n/a 72 000 black refuse bags 72 000 black refuse bags 72 000 black refuse 72 000 black n/a 72 000 black refuse bags 72 000 black refuse bags Community Services 110,000.00 Achieved Monthly report, billing SO: 3.2.6 Delivery integrated waste management implementation of an supplied to appointed service supplied to appointed service supplied to appointed bags refuse bags supplied to appointed supplied to appointed statement service within the Municipality Integrated Waste Management providers by 30 June 2019 providers by 30 June 2019 service providers by 30 June supplied by 30 June supplied to service providers by 30 service providers by 30 Plan for the Municipality 2018 2018 appointed service June 2019 June 2019 providers

KZN266-CS- CS 2.7 Basic Service To provide an effective Development and Number of black refuse bags Number n/a 311 760 black refuse bags 311 760 black refuse bags 311 760 black refuse 311 760 black n/a 311 760 black refuse bags 311 760 black refuse bags Community Services 360,000.00 Achieved Monthly report, billing SO: 3.2.7 Delivery integrated waste management implementation of an supplied to urban households supplied to urban households supplied to urban bags supplied to urban refuse bags supplied to urban supplied to urban statement service within the Municipality Integrated Waste Management by 30 June 2019 by 30 June 2019 households by 30 June 2018 households by 30 June supplied to urban households by 30 June households by 30 June Plan for the Municipality 2018 households 2019 2019

KZN266-CS- CS 2.8 Basic Service To provide an effective Development and Number of black refuse bags Number n/a 52 800 black refuse bags 52 800 black refuse bags 52 800 black refuse 52 800 black n/a 52 800 black refuse bags 52 800 black refuse bags Community Services 100,000.00 Achieved Monthly report, billing SO: 3.2.8 Delivery integrated waste management implementation of an supplied to waste pickers by 30 supplied to waste pickers by supplied to waste pickers by bags supplied to waste refuse bags supplied to waste pickers supplied to waste pickers statement service within the Municipality Integrated Waste Management June 2019 30 June 2019 30 June 2018 pickers by 30 June 2018 supplied to waste by 30 June 2019 by 30 June 2019 Plan for the Municipality pickers

KZN266-CS- CS 2.9 Basic Service To provide an effective Development and Number of Supply of black Number n/a 3 600 black refuse bags 3 600 black refuse bags 3 600 black refuse bags 3 600 black refuse n/a 3 600 black refuse bags 3 600 black refuse bags Community Services 30,000.00 Achieved Monthly report, billing SO: 3.2.9 Delivery integrated waste management implementation of an refuse bags to 3600 to refuse supplied to refuse trucks by 30 supplied to refuse trucks by supplied to refuse trucks bags supplied to supplied to refuse trucks by supplied to refuse trucks by statement service within the Municipality Integrated Waste Management trucks by 30 June 2019 June 2019 30 June 2018 by 30 June 2018 refuse trucks 30 June 2019 30 June 2019 Plan for the Municipality

KZN266-CS- CS 2.10 Basic Service To provide an effective Development and Number of black refuse bags Number n/a 18 000 black refuse bags 18 000 black refuse bags 18 000 black refuse 18 000 black n/a 18 000 black refuse bags 18 000 black refuse bags Community Services 70,000.00 Achieved Monthly report, billing SO: 3.2.10 Delivery integrated waste management implementation of an supplied to cleansing services supplied to cleansing services supplied to cleansing bags supplied to refuse bags supplied to cleansing supplied to cleansing statement service within the Municipality Integrated Waste Management by 30 June 2019 by 30 June 2019 services by 30 June 2018 cleansing services by 30 supplied to services by 30 June 2019 services by 30 June 2019 Plan for the Municipality June 2018 cleansing services

KZN266-CS- CS 2.11 Basic Service To provide an effective Development and Number of black refuse bags Number n/a 2 000 black refuse bags 2 000 black refuse bags 2 000 black refuse bags 2 000 black refuse n/a 2 000 black refuse bags 2 000 black refuse bags Community Services 30,000.00 Achieved Monthly report, billing SO: 3.2.11 Delivery integrated waste management implementation of an supplied for clean up supplied for clean up supplied for clean up supplied for clean up bags supplied for supplied for clean up supplied for clean up statement service within the Municipality Integrated Waste Management campaigns by 30 June 2019 campaigns by 30 June 2019 campaigns by 30 June 2018 campaigns by 30 June clean up campaigns by 30 June campaigns by 30 June Plan for the Municipality 2018 campaigns 2019 2019

KZN266-CS- CS 2.12 Basic Service To provide an effective Development and Number of Waste Removals Number n/a 48 Waste Removals from 48 Waste Removals from 48 Waste Removals 48 Waste n/a 48 Waste Removals from 63 Waste Removals from Community Services 4,980,000.00 Achieved Invoice & Proof of SO: 3.2.12 Delivery integrated waste management implementation of an from Ulundi to uThungulu Ulundi to uThungulu landfill Ulundi to uThungulu landfill from Ulundi to Removals from Ulundi to uThungulu landfill Ulundi to uThungulu landfill Payment service within the Municipality Integrated Waste Management landfill site by 30 June 2019 site by 30 June 2019 site by 30 June 2018 uThungulu landfill site by Ulundi to site by 30 June 2019 site by 30 June 2019 Plan for the Municipality 30 June 2018 uThungulu landfill site

KZN266 -TS- TS 6 Basic Service Strategic development of Facilitate the construction of a Construction of Nomkhanya Date 0 Construction of Nomkhaya Construction of Nomkhaya 39% Overall project Construction of 0 Construction of Nomkhaya 100% complete Technical Services R1,781,687.88 15 Achieved Business Plan, SO:4. 1 Delivery community and sport facilities community hall within areas Community Hall by 30 June Community Hall by 30 June Community Hall status of Nomkhaya Nomkhaya Community Hall by 30 June Progress Reports to meet the recreational needs where such halls are required 2019 2019 Foundations and walls by 30 Community Hall Community Hall9 2019 and close out report of the communities within the June 2018 Foundations and walls Municipality completed by 30 June 2018

74 KZN266 -TS- TS 6.1 Basic Service Strategic development of Facilitate the construction of a Renovations of Unit A Date 0 Renovations of Unit A n/a n/a Renovations of 0 Renovations of Unit A 100% complete Technical Services R1,781,687.88 18 Achieved Business Plan, SO: 4.1.1 Delivery community and sport facilities community hall within areas Community Hall by 30 June Community Hall by 30 June Unit A Community Community Hall by 30 June Progress Reports to meet the recreational needs where such halls are required 2019 2019 Hall 2019 and close out report of the communities within the Municipality

KZN266 -TS- TS 6.2 Basic Service Strategic development of Facilitate the construction of a Renovations of Unit B - South Date 0 Renovations of Unit B - South n/a n/a Renovations of 0 Renovations of Unit B - 100% complete Technical Services R1,501,859.00 19 Achieved Business Plan, SO: 4.1.2 Delivery community and sport facilities community hall within areas Community Hall by 30 June Community Hall by 30 June Unit B - South South Community Hall by Progress Reports to meet the recreational needs where such halls are required 2019 2019 Community Hall 30 June 2019 and close out report of the communities within the Municipality

KZN266 -TS- TS 6.3 Basic Service Strategic development of Facilitate the construction of a Construction of Unit D Date Construction of Unit D Construction of Unit D Construction of Unit D Construction of Construction of Unit D 100% complete Technical Services R1,739,640.78 21 Achieved Business Plan, SO: 4.1.3 Delivery community and sport facilities community hall within areas Community Hall Phase 2 by 30 Community Hall Phase 2 by Community Hall Phase 1 by Community Hall Phase Unit D Community Community Hall Phase 2 by Progress Reports to meet the recreational needs where such halls are required June 2019 30 June 2019 30 June 2018 1 by 30 June 2018 Hall Phase 2 30 June 2019 and close out report of the communities within the Municipality

KZN266-DPL- DPL 1 Basic Service To ensure availability of Identification and reservation of Date of identification of land for Date n/a Identification of land for Evaluation of land for sale Evaluation of land for Identification of n/a Identification of land for Identification of land for Planning & n/a Achieved Agenda, Minutes & SO 5.1 Delivery Council Owned land for land for future development in sale/rental and processing by sale/rental and processing by and conveyancing by 30 sale and conveyancing land for sale/rental sale/rental and processing sale/rental and processing Development Attendance Register residential, commercial and accordance with the provisions 30 June 2019 30 June 2019 June 2018 by 02 July 2017 and processing by 30 June 2019 by 30 June 2019 of Portfolio industrial development of the Spatial Development Committee where Framework proposed sites were tabled

KZN266-DPL- DPL2 Basic Service To ensure availability of Promotion of a spirit of co- Date of engagements with 9 Date n/a Engagements with 9 Engagement with ITB and Traditional Council were Engagements with n/a Engagements with 9 Engagements with 6 Planning & n/a Not Achieved Agenda, Minutes & SO5.2 Delivery Council Owned land for operation with traditional Traditional Councils to discuss Traditional Councils to discuss Traditional Council to engaged to discuss 9 Traditional Traditional Councils to Traditional Councils to Development Attendance Registers residential, commercial and leadership to facilitate access Wall-to-Wall Scheme proposals Wall-to-Wall Scheme discuss about the current about the current and Councils to discuss Wall-to-Wall discuss Wall-to-Wall industrial development to Council Owned land within by 30 June 2019 proposals by 30 June 2019 and the proposed wall-to- the proposed wall-to- discuss Wall-to- Scheme proposals by 30 Scheme proposals by 30 the traditional authority areas wall Scheme boundaries by wall Scheme boundaries Wall Scheme June 2019 June 2019 30 June 2018 by 15 May 2018 proposals

KZN266-DPL- DPL 3 Basic Service To ensure availability of Service commercial and Number of Engagements with Date n/a 3 Engagements with Technical Engagements with Technical Services and 3 Engagements n/a 3 Engagements with 3 Engagements with Planning & n/a Achieved Correspondence & SO5.3 Delivery Council Owned land for industrial sites in Ulundi Town Technical Services and the Services and the Zululand Technical Services and the the Zululand District with Technical Technical Services and the Technical Services and the Development proof of submission residential, commercial and for which approved layouts are Zululand District Municipality to District Municipality to service Zululand District Municipality Municipality were Services and the Zululand District Zululand District and Agenda, Minutes industrial development in place in order to attract service land by 30 June 2019 land by 30 June 2019 to service land by 30 engaged to service land Zululand District Municipality to service land Municipality to service land & Attendance potential investors September 2017 by 29 September 2017 Municipality to by 30 June 2019 by 30 June 2019 Register service land

KZN266-PS-SO PS 1 Basic Service To provide an effective and Implementation of Level 1 Number of Disaster Number 0 4 Disaster Management 4 Disaster Management 2 Disaster Management 4 Disaster 0 4 Disaster Management 1 Disaster Management Protection Services n/a Not Achieved Agendas, Minutes & 6.1.1 Delivery appropriate response to all Disaster Risk Management Management Forum Forum meetings held by 30 Forum meetings held by Management Forum convened by 30 Forum Attendance Registers disaster related occurrences Plan approved by Council of Forum Meetings convened by convened by 30 June 2019 June 2018 30 June 2018 Forum convened June 2019 convened by 30 June 2019 within the Municipality the Municipality 30 June 2019

KZN266-PS-SO PS 1.1 Basic Service To provide an effective and Implementation of Level 1 Number of Fire Drills Number 0 12 Fire Drills Conducted by 30 n/a n/a 12 Fire Drills 0 12 Fire Drills Conducted by 12 Fire Drills Conducted by Protection Services n/a Achieved Invitation to 6.1.1.1 Delivery appropriate response to all Disaster Risk Management Conducted by 30 June 2019 June 2019 Conducted 30 June 2019 30 Community disaster related occurrences Plan approved by Council of June 2019 Members, within the Municipality the Municipality Attendance Registers, Yearly Plan

KZN266-PS-SO PS 1.2 Basic Service To provide an effective and Implementation of Level 1 Number of Disaster Number 0 4 Disaster Community n/a n/a 4 Disaster 0 4 Disaster Community 4 Disaster Community Protection Services n/a Achieved Agendas, Minutes & 6.1.1.2 Delivery appropriate response to all Disaster Risk Management Community Workshops Workshops conducted by 30 Community Workshops conducted by Workshops conducted by Attendance Registers disaster related occurrences Plan approved by Council of conducted by 30 June 2019 June 2019 Workshops 30 June 2019 30 June 2019 within the Municipality the Municipality conducted

KZN266-PS-SO PS 1.3 Basic Service To provide an effective and Implementation of Level 1 Number of Fire Combat Number 0 50 Fire Combat Volunteers n/a n/a 50 Fire Combat 0 50 Fire Combat Volunteers 0 Fire Combat Volunteers Protection Services n/a Not Achieved Attendance Register, 6.1.1.3 Delivery appropriate response to all Disaster Risk Management Volunteers recruitment & recruitment & trained by 30 Volunteers recruitment & trained by 30 recruitment & trained by 30 Invitation to attend & disaster related occurrences Plan approved by Council of trained by 30 June 2019 June 2019 recruitment June 2019 June 2019 Certificate of within the Municipality the Municipality & trained by 30 attendance June 2019

75 KZN266-DPL- DPL 4 Local To address the demand of Identification and prioritisation Date of Review of a Human Date n/a Undertake the process of n/a n/a Undertake the n/a Undertake the process of Undertake the process of Planning & R300,000.00 All 24 Achieved Copy of Project SO7.1 Economic housing within the Ulundi of housing projects within the Settlement Plan by 30 June Review of a Human process of Review Review of a Human Review of a Human Development Wards Inception Report, Development Municipal Area municipal area 2019 Settlement Plan by 30 June of a Human Settlement Plan by 30 June Settlement Plan by 30 June Copy of 1st Draft 2019 Settlement Plan 2019 2019 Human Settlement Plan, Copy of Final Draft Human Settlement Plan, Human Draft Settlement Plan and Council Resolution

KZN266-DPL- DPL 4.1 Local To address the demand of Management of the Number of Housing Forum Number 4 4 quarterly Housing Forum 7 Housing Forum Meetings 7 Housing Forum 4 quarterly 0 4 quarterly Housing Forum 4 quarterly Housing Forum Planning & n/a Achieved Agenda, Minutes & SO7.2 Economic housing within the Ulundi construction Meetings convened by 30 June Meetings convened by 30 convened by 30 June 2018 Meetings Housing Meetings convened by 30 Meetings convened by 30 Development Attendance Registers Development Municipal Area and completion of all funded 2019 June 2019 were convened by 30 Forum Meetings June 2019 June 2019 housing projects June 2018 convened

KZN266-CS- CS 4 Local To promote participation in Identification and enhancement Date of holding of Zonal play- Date 0 Zonal play-offs in preparation Zonal play-offs in Zonal play-offs in Zonal play-offs in 0 Zonal play-offs in Zonal play-offs in Community Services 310,000.00 All 24 Achieved Team Sheets, SO: 8.1 Economic sports by communities within of sporting talent among the offs in preparation for the Local for the Local Mayoral Cup (6 preparation for the Local preparation for the Local preparation for the preparation for the Local preparation for the Local Wards schedule of zonal Development the Municipality community members within the Mayoral Cup (6 zones) by 30 zones) held by 30 June 2019 Mayoral Cup (6 zones) held Mayoral Cup (6 zones) Local Mayoral Mayoral Cup (6 zones) held Mayoral Cup (6 zones) play-offs, pictures municipality June 2019 by 30 June 2018 held by 30 June 2018 Cup (6 zones) by 30 June 2019 held by 30 June 2019

KZN266-CS- CS 5 Local To promote participation in Encourage the participation of Date of staging of the Local Date Event held by Local Mayoral Cup Games Staging of Local Mayoral Local Mayoral Cup Local Mayoral 0 Local Mayoral Cup Games Local Mayoral Cup Games Community Services 471,000.00 Achieved Invitations, Team SO: 8 Economic sports by communities within communities in a variety of Mayoral Cup Games by 30 30 September held by 30 September 2018 Cup Games held by 30 June Games held by 05 Cup Games held held by 30 September 2018 held by 15 September 2018 sheets, photos .2 Development the Municipality sport codes and facilitate the September 2018 each year 2018 August 2017 arrangement of specific sporting events involving all communities

KZN266-CS- CS 5.1 Local To promote participation in Encourage the participation of Date of attendance of Squads Date Attendance by Attendance of Squads to the Attendance of Squads to the District Mayoral Cup Attendance of 0 Attendance of Squads to Attendance of Squads to Community Services R655 000.00 Achieved Invitations, Team SO: Economic sports by communities within communities in a variety of to 30 District Mayoral Cup games District Mayoral Cup games games Squads the District Mayoral Cup the sheets, 8.2.1 Development the Municipality sport codes and facilitate the the District Mayoral Cup September by 30 September 2018 by 30 September 2017 held by 02 September to the District games by 30 September District Mayoral Cup photos arrangement of specific games by 30 September 2018 each year 2017 Mayoral Cup 2018 games by 20 October 2018 sporting events involving all games communities

KZN266-CS- CS 5.2 Local To promote participation in Encourage the participation of Date of attendance of Squads Date Attendance by Attendance of Squads to Attendance of Squads to Squads Salga Games Attendance of 0 Attendance of Squads to Attendance of Squads to Community Services 410,200.00 Achieved Invitations, Team SO: 8.2.2 Economic sports by communities within communities in a variety of to Salga Games by 31 31 December Salga Games by 31 December Salga Games by 31 attended from 7-10 Squads to Salga Salga Games by 31 Salga Games by 6-9 sheets, photos Development the Municipality sport codes and facilitate the December 2018 each year 2018 December 2017 December 2017 Games December 2018 December 2018 arrangement of specific sporting events involving all communities

KZN266-CS- CS 5.3 Local To promote participation in Encourage the participation of Date of holding of Ulundi Date Event held by Ulundi Marathon Event held by Ulundi Marathon Event held Ulundi Marathon Event Ulundi Marathon 0 Ulundi Marathon Event held Ulundi Marathon Event Community Services 361,850.00 Achieved Posters, registration SO: 8.2.3 Economic sports by communities within communities in a variety of Marathon Event by 31 October 31 October 31 October 2018 by 31 October 2017 was held by 07 October Event held by 31 by 31 October 2018 held by 21 October 2018 forms, photos Development the Municipality sport codes and facilitate the 2018 each year 2017 October 2018 arrangement of specific sporting events involving all communities

KZN266-CS- CS 5.4 Local To promote participation in Encourage the participation of Date of holding Sport Codes Date 0 Sport Codes Managers and Sport Codes Managers and Sport Codes Managers Sport Codes 0 Sport Codes Managers and Sport Codes Managers and Community Services R19 000.00 Achieved Invitations, SO: 8.2.4 Economic sports by communities within communities in a variety of Managers and Sport Council Sport Council Workshop held Sport Council Workshop and Sport Council Managers and Sport Council Workshop Sport Council Workshop Attendance Register Development the Municipality sport codes and facilitate the Workshop by 30 September by 30 September 2018 held by 30 September 2017 Workshop held by 18 Sport Council held by 30 September 2018 held by 30 September 2018 and Photos arrangement of specific 2018 August 2017 Workshop held sporting events involving all communities

KZN266-CS- CS 5.5 Local To promote participation in Encourage the participation of Date of establishment of Date 0 Sporting Structures (League Sporting Structures (League Sporting Structures Sporting 0 Sporting Structures Sporting Structures Community Services 80,000.00 Achieved Invitations, SO: 8.2.5 Economic sports by communities within communities in a variety of Sporting Structures (League formation for Sports codes) formation for Sports codes) (League formation for Structures (League formation for (League formation for Attendance Register Development the Municipality sport codes and facilitate the formation for Sports codes) by establishment by 31 March establishment by 30 Sports codes) (League formation Sports codes) Sports codes) and Photos arrangement of specific 31 March 2019 2019 September 2017 establishment by 18 for Sports codes) establishment by 31 March establishment by 31 March sporting events involving all August 2017 establishment 2019 2019 communities

KZN266-CS- CS 5.6 Local To promote participation in Encourage the participation of Date of holding of Horse Riding Date 0 Horse Riding Event held by 30 Horse Riding Event held by Horse Riding Event was Horse Riding 0 Horse Riding Event held by Horse Riding Event held by Community Services 253,000.00 Achieved Invitations/posters SO: 8.2.6 Economic sports by communities within communities in a variety of Event by 30 June 2019 June 2019 30 June 2018 held by 30 April 2018 Event held 30 June 2019 22 April 2019 and Photos Development the Municipality sport codes and facilitate the arrangement of specific sporting events involving all communities

KZN266-CS- CS 6 Local To enhance and protect the Develop and implement Date of staging the Ulundi Date 0 Ulundi Cultural Festival held Ulundi Cultural Festival held Ulundi Cultural Festival Ulundi Cultural 0 Ulundi Cultural Festival Ulundi Cultural Festival Community Services 192,000.00 Achieved Invitations/posters SO: 9.1 Economic cultural heritage of the cultural activities that underline Cultural Festival by 30 by 30 September 2018 by 30 September 2017 held by 23 September Festival held held by 30 September 2018 held by 24 September 2018 and Photos Development communities within the and promote the cultural September 2018 2018 Municipality heritage of the municipal area

76 KZN266-CS- CS 6.1 Local To enhance and protect the Develop and implement Date of holding of "Operation Date 0 Operation "Siyaya to the Reed Operation "Siyaya to the Operation "Siyaya to the Operation "Siyaya 0 Operation "Siyaya to the Operation "Siyaya to the Community Services 309,000.00 Achieved Invitations/posters SO: 9 Economic cultural heritage of the cultural activities that underline Siyaya to the Reed Dance" Dance" held by 30 September Reed Dance" held by 30 Reed Dance" held by 08 to the Reed Reed Dance" held by 30 Reed Dance" held by 7-9 and Photos .1.1 Development communities within the and promote the cultural event by 30 September 2018 2018 September 2017 September 2017 Dance" held September 2018 September 2018 Municipality heritage of the municipal area

KZN266-CS- CS 6.2 Local To enhance and protect the Develop and implement Date of staging Local Date 0 Local Indigenous Games Local Indigenous Games Local Indigenous Local Indigenous 0 Local Indigenous Games Local Indigenous Games Community Services 19,000.00 Achieved Invitations/posters SO: 9 Economic cultural heritage of the cultural activities that underline Indigenous Games by 30 June event held by 30 June 2019 event held by 30 June 2018 Games event was held Games event held event held by 30 June 2019 event held by 23 May 2019 and Photos .1.2 Development communities within the and promote the cultural 2019 by 17 June 2018 Municipality heritage of the municipal area

KZN266-CMS- CMS 1 Local To enhance and protect the Development & implementation Date of holding of Ingoma Date 0 Ingoma Event held by 31 n/a n/a Ingoma Event 0 Ingoma Event held by 31 Ingoma Event held by 16 Corporate & 200,000.00 Achieved Invitations, Photos & SO 9.1 Economic cultural heritage of the of cultural activities that Event by 31 December 2018 December 2018 held December 2018 December 2018 Management Services Expenditure Report Development communities within the underline municipality & promote the cultural heritage of the municipal area

KZN266-CMS- CMS 1.1 Local To enhance and protect the Development & implementation Date of conducting the Tourism Date 0 Tourism Campaign conducted Tourism Awareness Tourism Awareness Tourism 0 Tourism Campaign Tourism Campaign Corporate & 708, 975.00 Achieved Invite, pictures and SO: 9 .1.1 Economic cultural heritage of the of cultural activities that Campaign by 30 September by 30 September 2018 Workshop conducted by 30 Workshop conducted by Campaign conducted by 30 conducted by 27 Management Services Attendance Register Development communities within the underline 2018 September 2017 28 September 2017 conducted September 2018 September 2018 & proof of municipality & promote the cultural heritage expenditure of the municipal area

KZN266-CMS- CMS 1.2 Local To enhance and protect the Development & implementation Date of holding Shaka's Day Date 0 Shaka's Day Commemoration n/a n/a Shaka's Day 0 Shaka's Day Shaka's Day Corporate & 60,000.00 Achieved Invite, pictures and SO: 9 .1.2 Economic cultural heritage of the of cultural activities that Commemoration by 30 by 30 September 2018 Commemoration Commemoration by 30 Commemoration by 30 Management Services Attendance Register Development communities within the underline September 2018 September 2018 September 2018 & proof of municipality & promote the cultural heritage expenditure of the municipal area

KZN266-CS- CS 7 Local To eradicate the incidence of Align municipal programmes Date of holding of Ward Aids Date 0 Ward Aids Committee Ward Aids Committee Ward Aids Committee Ward Aids 0 Ward Aids Committee Ward Aids Committee Community Services 152,000.00 Achieved Invitations, SO: 10.1 Economic infection and address the with those of sector Committee Workshop by 31 Workshop held by 31 January Workshop held by 31 Workshop held by 30 Committee Workshop held by 31 Workshop held by 12 Attendance Register Development impact of the HIV/AIDS departments such as the January 2019 2019 January 2018 November 2017 Workshop held January 2019 October 2018 and Photos pandemic within the Department of Social Municipality Development vis-à-vis HIV/AIDS prevention support

KZN266-CS- CS 7.1 Local To eradicate the incidence of Align municipal programmes Date of staging the World Aids Date 0 World Aids Day World Aids Day World Aids Day World Aids Day 0 World Aids Day World Aids Day Community Services 68,000.00 Achieved Invitations/posters SO: Economic infection and address the with Day Commemoration by 31 Commemoration Commemoration event held Commemoration event Commemoration Commemoration event held Commemoration event held and Photos 10.1.1 Development impact of the HIV/AIDS those of sector departments December 2018 event held by 31 December by 31 December 2017 held by 28 November event held by 31 December 2018 by 1 December 2018 pandemic within the such as the Department of 2018 2017 Municipality Social Development vis-à-vis HIV/AIDS prevention support

KZN266-CMS- CMS 2 Local To assist communities in Facilitate access by Date of Confirmation of the Date 0 Confirmation of the availability Confirmation of the Confirmation of the Confirmation of 0 Confirmation of the Confirmation of the Corporate & n/a Achieved Signed Incentive SO Economic addressing the ravages of communities availability of funding for EPWP of availability of funding for availability of funding for the availability of funding for availability Management Services Grant 11.1 Development poverty prevalent within the to the poverty alleviation from Department of Public funding for EPWP from EPWP from Department of EPWP from Department availability of EPWP from Department of of funding for EPWP from Agreement for EPWP Municipality initiatives of national and Works by 30 September 2018 Department of Public Works Public Works confirmed by of Public Works funding for EPWP Public Works confirmed by Department of Public and confirmation provincial government confirmed by 30 September 30 September 2017 confirmed by 16 May from Department 30 September 2018 Works confirmed by 01 from Finance of 2018 2017 of Public Works August 2018 receipt of grant confirmed

KZN266-CMS- CMS 3 Local To assist communities in Identification of indigent Date of review and adoption of n/a n/a Reviewed and adopted Reviewed and adopted Reviewed and adopted Reviewed and n/a Reviewed and adopted Reviewed and adopted Corporate & n/a Achieved Council resolution & SO Economic addressing the ravages of households within communities Indigent Register for the Indigent Indigent Register for the Indigent Register for the adopted Indigent Register for the Indigent Management Services Indigent 11.2 Development poverty prevalent within the and providing those Municipality for implementation Register for the Municipality Municipality for Municipality for Indigent Register Municipality for Register for the Register Municipality households with a range of in the 2019/2020 financial year for implementation in the implementation in the implementation in the for the implementation in the Municipality for services and benefits at no (Verification of Indigent 2019/2020 financial year by 30 2019/2020 financial year by 2019/2020 financial year Municipality for 2019/2020 financial year by implementation in the cost Register) by 30 June 2019 June 2019 30 June 2018 by 26 July 2018 implementation in 30 June 2019 2019/2020 financial year by the 2019/2020 29 May 2019 financial year by 30 June 2019

KZN266-CMS- CMS 3.1 Local To assist communities in Facilitate access by Provision of assistance to Rand Value 0 Provision of assistance to Provision of assistance to Provision of assistance Provision of 0 Provision of assistance to Provision of assistance to Corporate & 700,000.00 Achieved Request, approval & SO 11.2.1 Economic addressing the ravages of communities to the poverty persons who are in need persons who are in need persons who are in need to persons who are in assistance to persons who are in need persons who are in need Management Services proof of expenditure Development poverty prevalent within the alleviation initiatives of national through Mayoral Grant-in-aid through Mayoral Grant-in-aid through Mayoral Grant-in-aid need through Mayoral persons who are through Mayoral Grant-in- through Mayoral Grant-in- Municipality and provincial government by 30 June 2019 by 30 June 2019 by 30 June 2018 Grant-in-aid by 30 June in need through aid by 30 June 2019 aid by 30 June 2019 2018 Mayoral Grant-in- aid

KZN266-CMS- CMS 3.2 Local To assist communities in Facilitate access by Provision of assistance to Rand Value 0 Provision of assistance to n/a n/a Provision of 0 Provision of assistance to Provision of assistance to Corporate & 408,975.00 Achieved Request, approval & SO 11.2.2 Economic addressing the ravages of communities to the poverty persons who are in need persons who are in need assistance to persons who are in need persons who are in need Management Services proof of expenditure Development poverty prevalent within the alleviation initiatives of national through Mayoral Outreach through Mayoral Outreach persons who are through Mayoral Outreach through Mayoral Outreach Municipality and provincial government Programme by 30 June 2019 Programme by 30 June 2019 in need through Programme by 30 June Programme by 30 June Mayoral Outreach 2019 2019 Programme

77 KZN266-CS-SO CS 3 Local To assist communities in Identification of indigent Provision of Burials to persons Rand Value n/a Provision of Burials to persons Provision of Burials to All qualifying applicants Provision of n/a Provision of Burials to Provision of Burials to Community Services 2,000,000.00 Achieved Record of Indigent 11.2 Economic addressing the ravages of households within communities who are in need (without who are in need (without persons who are in need were Burials to persons who are in need persons Register Development poverty prevalent within the and providing those competent person to bury, competent person to bury, (without competent person approved by 30 June persons who are (without competent person who are in need (without and Application form municipality households with a range of Adult - R2500, Minor - R2000) Adult - R2500, Minor - R2000) to bury, Adult - R2500, 2018 in need (without to bury, Adult - R2500, competent person to bury, approved by the services and benefits at no by 30 June 2019 by 30 June 2019 Minor - R2000) by 30 June competent person Minor - R2000) by 30 June Adult Municipal Manager cost 2018 to bury, Adult - 2019 - R2500, Minor - R2000) by R2500, Minor - 30 R2000) June 2019

KZN266-CMS- CS 3.1 Local To assist communities in Identification of indigent Provision of food vouchers for Rand Value n/a Provision of food vouchers for Provision of food vouchers All qualifying applicants Provision of food n/a Provision of food vouchers Provision of food vouchers Community Services 600,000.00 Achieved Record of Indigent SO Economic addressing the ravages of households within communities the the for were vouchers for the for the indigent (Groceries for Register 11.2.1 Development poverty prevalent within the and providing those indigent (Groceries voucher = indigent (Groceries voucher = the indigent (Groceries approved by 30 June indigent voucher = R500) by 30 the indigent (Groceries and Application form municipality households with a range of R500) by 30 June 2019 R500) by 30 June 2019 voucher = R500) by 30 June 2018 (Groceries June 2019 voucher approved by the services and benefits at no 2018 voucher = R500) = R500) by 30 June 2019 Municipal Manager cost

KZN266-FS- FS 1 Local To assist communities in Identification of indigent % of Free Basic Service Percentage n/a 95% - 100% Free Basic n/a n/a 95% - 100% Free n/a 95% - 100% Free Basic 70% Free Basic Service Financial Services R350 000.00 Not Achieved Eskom Report of SO: Economic addressing the ravages of households within communities budget spent by 30 June 2019 Service Basic Service budget spent by 30 budget Free Basic 11 .2 Development poverty prevalent within the and providing those budget spent by 30 June 2019 Service budget June 2019 spent by 30 June 2019 Electricity provided municipality households with a range of spent services and benefits at no cost

KZN266-FS- FS 1.1 Local To assist communities in Identification of indigent Percentage of consumer Percentage n/a 95% - 100% consumer n/a n/a 95% - 100% n/a 95% - 100% consumer 96% consumer accounts Financial Services R786 000.00 Not Achieved Billing Report SO: Economic addressing the ravages of households within communities accounts with refuse rebates accounts with refuse rebates consumer accounts with refuse with 11 .2.1 Development poverty prevalent within the and providing those by 30 June 2019 by 30 June 2019 accounts with rebates by 30 June 2019 refuse rebates by 30 June municipality households with a range of refuse rebates 2019 services and benefits at no cost

KZN266-FS- FS 1.2 Local To assist communities in Identification of indigent Percentage of consumer Percentage n/a 95% - 100% of consumer n/a n/a 95% - 100% of n/a 95% - 100% of consumer 96% of consumer accounts Financial Services R750 000.00 Not Achieved Billing Report SO: Economic addressing the ravages of households within communities accounts with property rates accounts with property rates consumer accounts with property with 11 .2.2 Development poverty prevalent within the and providing those rebates by 30 June 2019 rebates by 30 June 2019 accounts with rates rebates by 30 June property rates rebates by municipality households with a range of property rates 2019 30 June 2019 services and benefits at no rebates cost

KZN266-CS- CS 8 Local To ensure that the needs of Development of projects and Date of staging of Woman's Date n/a Woman's Day Celebration Woman's Day Celebration Woman's Day Woman's Day n/a Woman's Day Celebration Woman's Day Celebration Community Services 65,500.00 Achieved Invitations, SO: Economic the constituent special groups programmes to address gender Day Celebration by 31 August held by held by 31 August 2017 Celebration Celebration held held by 31 August 2018 held Attendance 12 .1 Development within the Municipality are issues 2018 31 August 2018 held by 09 August 2017 by 28 August 2018 Register and Photos addressed as a priority

KZN266-CS- CS 8.1 Local To ensure that the needs of Development of projects and Date of holding of Women's Date n/a Women's Day Summit held by Women's Day Summit held Women's Day Summit Women's Day n/a Women's Day Summit held Women's Day Summit held Community Services 39,000.00 Achieved Invitations, SO: 12.1.1 Economic the constituent special groups programmes to address gender Day Summit by 31 August 31 August 2018 by 31 August 2017 held by 09 August 2017 Summit held by 31 August 2018 by 29 August 2018 Attendance Register Development within the Municipality are issues 2018 and Photos addressed as a priority

KZN266-CS- CS 8.2 Local To ensure that the needs of Development of projects and Date of holding of Men's Day Date n/a Men's Day held by 31 July Men's Day held by 31 July Nil Men's Day held n/a Men's Day held by 31 July Men's Day held by 27 July Community Services 85,500.00 Achieved Invitations, SO: 12.1.2 Economic the constituent special groups programmes to address gender by 31 July 2018 2018 2017 2018 2018 Attendance Register Development within the Municipality are issues and Photos addressed as a priority

KZN266-CS- CS 9.1 Local To ensure that the needs of Development and Date of holding of "June 16 Date n/a "June 16 Celebration" Event "June 16 Celebration" Event "June 16 Celebration" "June 16 n/a "June 16 Celebration" "June 16 Celebration" Community Services 97,500.00 Achieved Invitations/posters SO: 12.2.1 Economic the constituent special groups implementation of projects and Celebration" Event by 30 June held by 30 June 2019 held by 30 June 2018 Event held by 28 June Celebration" Event held by 30 June 2019 Event held by 20 June and Photos Development within the Municipality are programmes that focus on 2019 2018 Event held 2019 addressed as a priority youth matters

KZN266-CS- CS 9.2 Local To ensure that the needs of Development and Date of holding of "Take a Date n/a "Take a Girl/Boy Child" to "Take a Girl/Boy Child" to "Take a Girl/Boy Child" "Take a Girl/Boy n/a "Take a Girl/Boy Child" to "Take a Girl/Boy Child" to Community Services 130,000.00 Achieved Invitations, SO: 12.2.2 Economic the constituent special groups implementation of projects and Girl/Boy Child" to Work 31 May Work event held by 31 May Work event held by 31 May to Work event held by Child" to Work Work event held by 31 May Work event held by 30 May Attendance Register Development within the Municipality are programmes that focus on 2019 2019 2018 24 May 2018 event held 2019 2019 and Photos, addressed as a priority youth matters Certificate of Attendance

KZN266-CS- CS 9.3 Local To ensure that the needs of Development and Date of holding of Youth Date n/a Youth Summit held by 30 June Youth Summit held by 30 Youth Summit held by Youth Summit n/a Youth Summit held by 30 Youth Summit held by 30 Community Services 46,000.00 Achieved Invitations, SO: 12.2.3 Economic the constituent special groups implementation of projects and Summit by 30 June 2019 2019 June 2018 28 June 2018 held June 2019 May 2019 Attendance Register Development within the Municipality are programmes that focus on and Photos addressed as a priority youth matters

KZN266-CS- CS 9.4 Local To ensure that the needs of Development and Date of holding of Youth Date n/a Youth Educational Programme Youth Educational Youth Educational Youth Educational n/a Youth Educational Youth Educational Community Services 268,500.00 Achieved Invitations, SO: 12.2.4 Economic the constituent special groups implementation of projects and Educational Programme Event Event held by 31 January Programme Event held by Programme Event held Programme Event Programme Event held by Programme Event held by Attendance Register Development within the Municipality are programmes that focus on by 31 January 2019 2019 31 January 2018 by 07 March 2018 held 31 January 2019 01 October 2018 and Photos addressed as a priority youth matters

78 KZN266-CS- CS 9.5 Local To ensure that the needs of Development and Number of Career Guidance Number n/a 6 Career Guidance Events 6 Career Guidance Events 7 Career Guidance 6 Career n/a 6 Career Guidance Events 3 Career Guidance Events Community Services 400,000.00 Not Achieved Invitations, SO: 12.2.5 Economic the constituent special groups implementation of projects and Events held by 30 June 2019 held by 30 June 2019 held by 30 June 2018 Events held by 30 June Guidance Events held by 30 June 2019 held by 30 June 2019 Attendance Register Development within the Municipality are programmes that focus on 2018 held and Photos addressed as a priority youth matters

KZN266-CS- CS 9.6 Local To ensure that the needs of Development and Date of holding of Children's Date n/a Children's' Holiday Programme n/a n/a Children's' Holiday n/a Children's' Holiday Children's' Holiday Community Services 21,500.00 Achieved Invitations, SO: Economic the constituent special groups implementation of projects and Holiday Programme by 30 held by 30 June 2019 Programme held Programme held by 30 Programme Attendance 12.2.6 Development within the Municipality are programmes that focus on June 2019 June 2019 held by 26 June 2019 Register and Photos addressed as a priority youth matters

KZN266-CS- CS 9.7 Local To ensure that the needs of Development and Date of holding of Library Date n/a Library Week Event held by 31 n/a n/a Library Week n/a Library Week Event held by Library Week Event held by Community Services 122,500.00 Achieved Invitations, SO: 12.2.7 Economic the constituent special groups implementation of projects and Week by 31 March 2019 March 2019 Event held 31 March 2019 18- 22 March 2019 Attendance Register Development within the Municipality are programmes that focus on and Photos addressed as a priority youth matters

KZN266-CS- CS 9.8 Local To ensure that the needs of Development and Date of holding of Literacy Date n/a Literacy Week event held by Literacy Week event held by Literacy Week event Literacy Week n/a Literacy Week event held Literacy Week event held Community Services 114,000.00 Achieved Invitations, SO: 12.2.8 Economic the constituent special groups implementation of projects and Week 30 September 2018 30 September 2018 30 September 2017 held by 19 October 2017 event held by 30 September 2018 by 7 September 2018 Attendance Register Development within the Municipality are programmes that focus on and Photos addressed as a priority youth matters

KZN266-CS- CS 9.9 Local To ensure that the needs of Development and Number of Quality of Life Date n/a 4 Quality of Life Forum n/a n/a 4 Quality of Life n/a 4 Quality of Life Forum 4 Quality of Life Forum Community Services 180,000.00 Achieved Invitations, SO: 12.2.9 Economic the constituent special groups implementation of projects and Forum Meetings held by 30 Meetings held by 30 June Forum Meetings Meetings held by 30 June Meetings held by 30 June Attendance Register Development within the Municipality are programmes that focus on June 2019 2019 held 2019 2019 and Photos addressed as a priority youth matters

KZN266-CS- CS 9.10 Local To ensure that the needs of Development and Date of holding of "16 days of Date n/a "16 days of activism against n/a n/a "16 days of n/a "16 days of activism "16 days of activism Community Services 68,000.00 Achieved Invitations, SO: 12.2.10 Economic the constituent special groups implementation of projects and activism against Women's and Women's and Children" event activism against against Women's and against Women's and Attendance Register Development within the Municipality are programmes that focus on Children" event by 30 held by 30 November 2018 Women's and Children" event held by 30 Children" event held by 27 and Photos addressed as a priority youth matters November 2018 Children" event November 2018 November 2018 held

KZN266-CS- CS 9.11 Local To ensure that the needs of Development and Number of Sanitary Towel Number n/a 2 Sanitary Towel Programme n/a n/a 2 Sanitary Towel n/a 2 Sanitary Towel 2 Sanitary Towel Community Services 100,000.00 Achieved Invitations, SO: Economic the constituent special groups implementation of projects and Programme held by 30 June held Programme held Programme held by 30 Programme Attendance 12.2.11 Development within the Municipality are programmes that focus on 2019 by 30 June 2019 June 2019 held by 30 June 2019 Register and Photos addressed as a priority youth matters

KZN266-CS- CS 9.12 Local To ensure that the needs of Development and Number of ID Campaigns held Number n/a 4 ID Campaigns held by 30 n/a n/a 4 ID Campaigns n/a 4 ID Campaigns held by 30 7 ID Campaigns held by 30 Community Services 100,000.00 Achieved Invitations, SO: 12.2.12 Economic the constituent special groups implementation of projects and by 30 June 2019 June 2019 held June 2019 June 2019 Attendance Register Development within the Municipality are programmes that focus on and Photos addressed as a priority youth matters

KZN266-CS- CS 9.13 Local To ensure that the needs of Development and Number of Youth Council Number n/a 4 Youth Council Programme n/a n/a 4 Youth Council n/a 4 Youth Council 8 Youth Council Community Services 100,000.00 Achieved Invitations, SO: 12.2.13 Economic the constituent special groups implementation of projects and Programme held by 30 June held by 30 June 2019 Programme held Programme held by 30 Programme held by 30 Attendance Register Development within the Municipality are programmes that focus on 2019 June 2019 June 2019 and Photos addressed as a priority youth matters

KZN266-CS- CS 10 Local To ensure that the needs of Development and Date of holding of Disability Date n/a Disability Event held by 31 Disability Event held by 31 Disability Event held by Disability Event n/a Disability Event held by 31 Disability Event held by 29 Community Services 211,000.00 Achieved Invitations, SO: 12.3 Economic the constituent special groups implementation of programmes Event by 31 December 2018 December 2018 December 2017 23 November 2017 held by December 2018 November 2018 Attendance Register Development within the Municipality are and projects that provide for and Photos, addressed as a priority the disabled and the elderly Certificate of Attendance

KZN266-CS- CS 10.1 Local To ensure that the needs of Development and Visit to Old Age Homes Date n/a Visit to Old Age Homes Visit to Old Age Homes Visit to Old Age Homes Visit to Old Age n/a Visit to Old Age Homes Visit to Old Age Homes Community Services 55,000.00 Ward 16 & Achieved Communication, SO: 12.3.1 Economic the constituent special groups implementation of programmes Luncheon Clubs in Ward 16 Luncheon Clubs in Ward 16 Luncheon Clubs in Ward 16 Luncheon Clubs in Ward Homes Luncheon Luncheon Clubs in Ward 16 Luncheon Clubs in Ward Ward 20 Attendance Register Development within the Municipality are and projects that provide for and Ward 20 by 30 June 2019 and Ward 20 by 30 June 2019 and Ward 20 by 30 June 16 and Ward 20 by 20 Clubs in Ward 16 and Ward 20 by 30 June 16 and Ward 20 by 19&21 and photos addressed as a priority the disabled and the elderly 2018 June and Ward 20 2019 June 2019 2018

KZN266-CS- CS 10.2 Local To ensure that the needs of Development and Date of holding of Golden Date n/a Golden Games Event held by Golden Games Event held Golden Games Event Golden Games n/a Golden Games Event held Golden Games Event held Community Services 180,000.00 Achieved Invitations, SO: Economic the constituent special groups implementation of programmes Games 30 by held Event by 30 September 2018 by Attendance 12.3.2 Development within the Municipality are and projects that provide for Event by 30 September 2018 September 2018 30 September 2017 by 02 August 2017 held 06 July 2018 Register and Photos, addressed as a priority the disabled and the elderly Certificate of Attendance

KZN266-CS- CS 10.3 Local To ensure that the needs of Development and Date of holding of Date n/a Cancer/Albinism Awareness Cancer/Albinism Awareness Cancer/Albinism Cancer/Albinism n/a Cancer/Albinism Cancer/Albinism Community Services 124,000.00 Achieved Invitations, SO: Economic the constituent special groups implementation of programmes Cancer/Albinism Awareness held held by 31 October 2017 Awareness Awareness held Awareness held by 30 Awareness Attendance 12.3.3 Development within the Municipality are and projects that provide for by 30 October 2018 by 30 October 2018 held by 31 October 2017 by 30 October October 2018 held by 25 October 2018 Register and Photos addressed as a priority the disabled and the elderly 2018

79 KZN266-PS-SO PS 2 Local To provide effective security Ensure that service level Number of Payments to the Number n/a 12 monthly payments to the 12 monthly payments to the 12 monthly payments to 12 monthly n/a 12 monthly payments to the 12 monthly payments to Protection Services 7,700,000.00 Achieved Invoice & proof of 13.1 Economic for council asset and agreement with service service provider in accordance service provider in accordance service provider in the payments service provider in the payment Development employees. provider is signed and ensure with contractual provisions with contractual provisions accordance with contractual service provider in to the service accordance with service provider in that all SCM procedures are (Private Security Services) by (Private Security Services) by provisions (Private Security accordance with provider in contractual provisions accordance with followed. 30 June 2019 30 June 2019 Services) by 30 June 2018 contractual provisions accordance with (Private Security Services) contractual provisions (Private Security contractual by 30 June 2019 (Private Security Services) Services) by 30 June provisions (Private by 30 June 2019 2018 Security Services)

KZN266-PS-SO PS 3 Local Maintenance of an Development and Number of Payments of Number n/a 12 monthly Payments of 12 monthly Payments of 12 monthly Payments of 12 monthly n/a 12 monthly Payments of 9 monthly Payments of Protection Services 10,000.00 Not Achieved Attendance Registers 13.2 Economic environment that promotes implementation of a strategy to stipends to animal herders by stipend to 15 Animal Herders stipend to 15 Animal stipend to 15 Animal Payments of stipend to 15 Animal stipend to 15 Animal Development safety and security of all deal with stray animals in the 30 June 2019 by 30 June Herders by 30 June 2018 Herders by 30 June stipend to 15 Herders by 30 June 2019 Herders by 30 communities within the Municipal Area 2019 2018 Animal Herders June 2019 Municipality

KZN266-PS-SO PS 4 Local To ensure the full Undertake process of Actual amount collected on Number n/a Collected budgeted revenue Collected budgeted revenue Collected budgeted Collected n/a Collected budgeted Collected budgeted Protection Services 9,400,000.00 Achieved Income & 14.1 Economic functionality of the Driving relocating budgeted revenue from traffic from from traffic fines amounting revenue budgeted revenue from traffic fines revenue Expenditure Reports Development License Testing Centre and centralizing of all functions fines actually collected by 30 traffic fines amounting to R9 to R4 500 000.00 by 30 from traffic fines revenue from amounting to R9 400 from traffic fines amounting at the Driver's License Testing June 2019 400 June amounting to R3 767 traffic fines 000.00 by 30 June 2019 to R9 863 672.43 by 30 Centre in accordance with the 000.00 by 30 June 2019 2018 468.68 by 30 June amounting to R9 June 2019 provisions of the National 2018 400 000.00 Roads Traffic Act

KZN266-PS-SO PS 4.1 Local To ensure the full Undertake process of Actual amount collected on Number n/a Collected budgeted revenue Collected budgeted revenue Collected budgeted Collected n/a Collected budgeted Collected budgeted Protection Services 3,900,000.00 Not Achieved Income & 14.1.1 Economic functionality of the Driving relocating budgeted revenue from from from Learner's and License revenue budgeted revenue from Learner's and revenue Expenditure Reports Development License Testing Centre and centralizing of all functions learner's and License Fees by Learner's and License Fees Fees amounting to R4 000 from Learner's and revenue from License Fees amounting to from Learner's and License at the Driver's License Testing 30 June 2019 amounting to R3 900 000.00 000.00 by 30 June 2018 License Fees amounting Learner's and R3 900 000.00 by 30 June Fees amounting to R684 Centre in accordance with the by 30 to R2 353 License Fees 2019 942.16 by 30 June 2019 provisions of the National June 2019 810.96 by 30 June 2018 amounting to R3 Roads Traffic Act 900 000.00

KZN266-PS-SO PS 4.2 Local To ensure the full Undertake process of Number of monthly Payments Number n/a 12 Monthly Payments for a 12 Monthly Payments for a 11 Monthly Payments 12 Monthly n/a 12 Monthly Payments for a 12 Monthly Payments for a Protection Services 1950000 Achieved Invoice & proof of 14.1.2 Economic functionality of the Driving relocating for Commission Fee to Mikros in Commission Fee to Mikros for a Payments Commission Fee to Mikros Commission Fee to Mikros payment Development License Testing Centre and centralizing of all functions a Commission Fee to Mikros in accordance with contractual in accordance with Commission Fee to for a Commission in accordance with in accordance with at the Driver's License Testing accordance with contractual provisions by 30 June 2019 contractual provisions by 30 Mikros in accordance Fee to Mikros in contractual provisions by contractual provisions by Centre in accordance with the provisions by 30 June 2019 June 2018 with contractual accordance with 30 June 2019 30 June 2019 provisions of the National provisions by 30 June contractual Roads Traffic Act 2018 provisions

KZN266-PS-SO PS 4.3 Local To ensure the full Undertake process of Ensure speed enforcement by Hours n/a Ensure speed enforcement by n/a n/a Ensure speed n/a Ensure speed enforcement Nil Protection Services n/a Not Achieved Speed control sheets 14.1.3 Economic functionality of the Driving relocating screening of vehicles at screening of vehicles at enforcement by by screening of vehicles at (laser Development License Testing Centre and centralizing of all functions random intervals and locations random intervals and locations screening of random intervals and enforcement) and at the Driver's License Testing for at least 4200 hours by 30 for at least 1920 hours by 30 vehicles at locations for at least 1920 Monthly Mikross Centre in accordance with the June 2019 June 2019 random intervals hours by 30 June 2019 report on hours provisions of the National and locations for worked (camera Roads Traffic Act at least 1920 enforcement) hours

KZN266-PS-SO PS 4.4 Local To ensure the full Undertake process of Ensure high visibility patrols, Hours n/a Ensure high visibility patrols, n/a n/a Ensure high n/a Ensure high visibility 1 monthly duty report Protection Services n/a Not Achieved Monthly duty report 14.1.4 Economic functionality of the Driving relocating Point Point visibility patrols, Point duty and submitted by Development License Testing Centre and centralizing of all functions duty and moving violations by duty and moving violations by patrols, Point duty moving violations by traffic by 30 June 2019 manager law at the Driver's License Testing traffic vehicles especially within traffic vehicles especially and moving vehicles especially within enforcement Centre in accordance with the peak hours for at least 2800 within peak hours for at least violations by peak hours for at least provisions of the National hours by 30 June 2019 2800 hours by 30 June 2019 traffic vehicles 2800 hours by 30 June Roads Traffic Act especially within 2019 peak hours for at least 2800 hours

KZN266-PS-SO PS 4.5 Local To ensure the full Undertake process of Conduct at least 240 road Number n/a Conduct at least 240 road n/a n/a Conduct at least n/a Conduct at least 240 road 173 road worthiness and Protection Services n/a Not Achieved Roadblock register 14.1.5 Economic functionality of the Driving relocating worthiness and driver fitness worthiness and driver fitness 240 worthiness and driver driver Development License Testing Centre and centralizing of all functions exercises (road blocks) by 30 exercises (road blocks) by 30 road worthiness fitness exercises (road fitness exercises (road at the Driver's License Testing June 2019 June 2019 and driver fitness blocks) by 30 June 2019 blocks) by 30 June 2019 Centre in accordance with the exercises (road provisions of the National blocks) Roads Traffic Act

80 KZN266-PS-SO PS 4.6 Local To ensure the full Undertake process of Number of Road Safety Number n/a 20 Road Safety Educational n/a n/a 20 Road Safety n/a 20 Road Safety Educational 12 Road Safety Protection Services n/a Not Achieved Education 14.1.6 Economic functionality of the Driving relocating Educational Programmes Programmes conducted by 30 Educational Programmes conducted by Educational programme Development License Testing Centre and centralizing of all functions conducted by 30 June 2019 June 2019 Programmes 30 June 2019 Programmes conducted by agendas/Letter of at the Driver's License Testing conducted 30 June 2019 conv Centre in accordance with the provisions of the National Roads Traffic Act

KZN266-PS-SO PS 4.7 Local To ensure the full Undertake process of Date of development and Date n/a Development and approval by n/a n/a Development and n/a Development and approval Nil Protection Services n/a Not Achieved Crime Prevention 14.1.7 Economic functionality of the Driving relocating approval Council of a Crime Prevention approval by by Council of a Crime Strategy Development License Testing Centre and centralizing of all functions by Council of a Crime Strategy by 30 June 2019 Council of a Prevention Strategy by 30 Document and at the Driver's License Testing Prevention Strategy by 30 June Crime Prevention June 2019 Council Resolution Centre in accordance with the 2019 Strategy provisions of the National Roads Traffic Act

KZN266-PS-SO PS 4.8 Local To ensure the full Undertake process of Number of Learner Drivers' Number n/a 2 400 of Learner Drivers' n/a n/a 2 400 of Learner n/a 2 400 of Learner Drivers' 2 460 of Learner Drivers' Protection Services n/a Achieved Learner drivers 14.1.8 Economic functionality of the Driving relocating License Tests undertaken by License Drivers' License License Tests undertaken License Tests undertaken licensing Development License Testing Centre and centralizing of all functions 30 June 2019 Tests undertaken by 30 June Tests undertaken by 30 June 2019 by 30 June 2019 reports with number at the Driver's License Testing 2019 of tests done from Centre in accordance with the the system provisions of the National Roads Traffic Act

KZN266-PS-SO PS 4.9 Local To ensure the full Undertake process of Number Fire Prevention Number n/a 200 Fire Prevention n/a n/a 200 Fire n/a 200 Fire Prevention 120 Fire Prevention Protection Services n/a Not Achieved Fire Inspection 14.1.9 Economic functionality of the Driving relocating Inspections conducted on Inspections Prevention Inspections conducted on Inspections Report signed Development License Testing Centre and centralizing of all functions Business Premises by 30 June conducted on Business Inspections Business Premises by 30 conducted on Business off by Business at the Driver's License Testing 2019 Premises by 30 June 2019 conducted on June 2019 Premises by 30 June 2019 Owners Centre in accordance with the Business provisions of the National Premises Roads Traffic Act

KZN266-PS-SO PS 4.10 Local Maintenance of an Policing of Public Transport Number of Monthly Reports on Number n/a 12 Monthly Reports on the n/a n/a 12 Monthly n/a 12 Monthly Reports on the 11 Monthly Reports on the Protection Services n/a Not Achieved Monthly Reports, 14.1.10 Economic environment that promotes Traffic Fines Violations the issuance of Permits to issuance of Permits to Taxis Reports on issuance of Permits to issuance of Permits to Public Development safety and security of all Taxis by following the by following the processes up the issuance of Taxis by following the Taxis by following the Transport Permit communities within the processes up to the final to the final approval by the Permits to Taxis processes up to the final processes up to the final Vouchers Municipality approval by the Municipal Municipal Manager in order to by following the approval by the Municipal approval by the Municipal Manager in order to avoid avoid issuing permits to taxis processes up to Manager in order to avoid Manager in order to avoid issuing permits to taxis that that owe the municipality the final approval issuing permits to taxis that issuing permits to taxis that owe the municipality traffic traffic fines by 30 June 2019 by the Municipal owe the municipality traffic owe the municipality traffic fines by 30 June 2019 Manager in order fines by 30 June 2019 fines by 30 June 2019 to avoid issuing permits to taxis that owe the municipality

KZN266-CMS- CMS 4 Local To uplift communities and Stimulate the local economy Number of Business Incubation Date n/a 4 Business Incubation 4 SMME's Workshops & 4 SMME's Workshops & 4 Business n/a 4 Business Incubation 4 Business Incubation Corporate & 312,500 Achieved Invitations, SO15.1 Economic contribute to the alleviation of within the Municipality through Programs per nodal point Program per nodal point to be Exhibitions to be conducted Exhibition were Incubation Program per nodal point to Program per nodal point to Management Services Attendance Development poverty by stimulating the development and conducted through SMME's conducted through SMME's by 30 June 2018 conducted by 30 June Program per nodal be conducted through be conducted through Registers, pictures, employment implementation of initiatives Workshops by 30 June 2019 Workshops and training by 30 2018 point to be SMME's Workshops and SMME's Workshops and Expenditure Reports that stimulate job creation June 2019 conducted training by 30 June 2019 training by 30 June 2019 through SMME's Workshops and training KZN266-CMS- CMS 4.1 Local To uplift communities and Stimulate development by Number of work opportunities Number n/a Creation of 152 work Creation of 100 work Creation of 235work Creation of 152 n/a Creation of 152 work Creation of 217 work Corporate & n/a Achieved Quarterly Reports on SO 15.1.1 Economic contribute to the alleviation of expanding the local economy created through LED initiatives opportunities created through opportunities created opportunities created work opportunities opportunities created opportunities created Management Services CPW Projects Development poverty by stimulating through sustainable use of the including capital projects by 30 LED initiatives including through LED initiatives through LED initiatives created through through LED initiatives through LED initiatives employment heritage assets of the June 2019 capital projects by 30 June including capital projects by including capital projects LED initiatives including capital projects by including capital projects by municipality to attract tourists 2019 30 June 2018 by 30 June 2018 including capital 30 June 2019 30 June 2019 projects

KZN266-CMS- CMS 5 Local To uplift communities and Investigate potential Number of applications to Number n/a Applications to 2 various Applications to 2 various Applications to 7 various Applications to 2 n/a Applications to 2 various Applications to 4 various Corporate & n/a Achieved Applications, Council SO Economic contribute to the alleviation of opportunities presented by various funders funders to operationalize funders to operationalize various funders to funders to operationalize funders to operationalize Management Services resolution, proof of 15.2 Development poverty by stimulating Aloe funders to operationalize to operationalize Business Business Plan on Aloe by 30 Business Plan on Aloe operationalize Business Plan on Aloe by Business Plan on Aloe by submission employment Business Plan on Aloe by 30 Plan on Aloe by 30 June 2019 June 2018 by 30 June 2018 Business Plan on 30 June 2019 30 June 2019 & acknowledgement June 2019 Aloe

81 KZN266-CMS- CMS 6 Local To uplift communities and Alignment with the provision of Number of meetings attended Number n/a 4 meetings attended to obtain 4 meetings attended to 7 meetings attended to 4 meetings n/a 4 meetings attended to 4 meetings attended to Corporate & n/a Achieved Invitations, Minutes SO15.3 Economic contribute to the alleviation of support to sector departments to obtain progress on the progress on the obtain progress on the obtain progress on the attended to obtain obtain progress on the obtain progress on the Management Services and attendance Development poverty by stimulating that address the challenges implementation of food security implementation of food implementation of food implementation of food progress on the implementation of food implementation of food registers, Progress employment faced by the communities with programmes by Sector security programmes by security programmes by security programmes by implementation of security programmes by security programmes by Reports on food regard to food security Departments by 30 June 2019 Sector Departments by 30 Sector Departments by 30 Sector Departments by food security Sector Departments by 30 Sector Departments by 30 security programmes June 2019 June 2018 30 June 2018 programmes by June 2019 June 2019 Sector Departments

KZN266-CMS- CMS 7 Local To uplift communities and Stimulate development by Participate in planning for Date n/a Participate in planning for Participate in planning for 1 Plannery meeting Participate in n/a Participate in planning for Participate in planning for Corporate & n/a Achieved Invitations, SO Economic contribute to the alleviation of expanding the local economy development of existing development of existing development of existing attended planning development of existing development of existing Management Services Attendance 15.4 Development poverty by stimulating through sustainable use of the hospitality services to attract hospitality services to attract hospitality services to attract by 04 June 2018 for development hospitality services to hospitality services to Registers and photos employment heritage assets of the tourists to use Cengeni Gate tourists to use Cengeni Gate tourists to use Cengeni Gate of existing attract tourists to use attract tourists to use municipality to attract tourists and Emakhosini/Ophathe and Emakhosini/Ophathe and Emakhosini/Ophathe hospitality Cengeni Gate and Cengeni Gate and Game Reserves by attending Game Reserves by attending Game Reserves by services to attract Emakhosini/Ophathe Emakhosini/Ophathe Game plenary meetings by 30 June plenary meetings by 30 June attending plenary meetings tourists to use Game Reserves by Reserves by attending 2019 2019 by 30 June 2019 Cengeni Gate and attending plenary meetings plenary meetings by 30 Emakhosini/Ophat by 30 June 2019 June 2019 he Game Reserves by attending plenary

KZN266-CMS- CMS 7.1 Local To uplift communities and Stimulate development by % on expenditure on the Rand Value n/a 100% on expenditure on the R2 356 098.00 expenditure R1 046 181.90 100% on n/a 100% on expenditure on 96% on expenditure on the Corporate & 2,491,900.00 Not Achieved Expenditure Report SO 15.4.1 Economic contribute to the alleviation of expanding the local economy budget for implementation of budget for implementation of on the budget for expenditure on the expenditure on the budget for budget for implementation Management Services from Finance Development poverty by stimulating through sustainable use of the LED Projects by 30 June 2019 LED Projects by 30 June 2019 implementation of LED budget for the budget for implementation of LED of LED Projects by 30 June Department employment heritage assets of the Projects by 30 June 2018 implementation of LED implementation of Projects by 30 June 2019 2019 municipality to attract tourists Projects by 30 June LED Projects 2018

KZN266-FS-SO FS 2 Local To uplift communities and Ensure that Bid Committees Number of Bids awarded to Date n/a 5 Bids awarded to previously n/a n/a 5 Bids awarded to n/a 5 Bids awarded to 7 Bids awarded to Financial Services n/a Achieved Agenda and Minutes 15.5.1 Economic contribute to the alleviation of are previously disadvantaged disadvantaged individual previously previously disadvantaged previously of Development poverty by stimulating inspired to give preference to individual owned companies by owned companies by 30 June disadvantaged individual owned disadvantaged individual MANCO meetings employment previously disadvantaged 30 June 2019 2019 individual owned companies by 30 June owned companies by 30 and appointment individual owned companies companies 2019 June 2019 letters when evaluating and adjudicating bids

KZN266-FS-SO FS 2.1 Local To uplift communities and Ensure that Bid Committees Number of Quarterly Reports Number n/a 4 Quarterly Reports on the 4 Quarterly Reports on the 4 Quarterly Reports on 4 Quarterly n/a 4 Quarterly Reports on the 4 Quarterly Reports on the Financial Services n/a Achieved Copies of Minutes 15.5.2 Economic contribute to the alleviation of are on the Implementation of SCM Implementation of SCM Policy Implementation of SCM the Reports on Implementation of SCM Implementation of SCM and Development poverty by stimulating inspired to give preference to Policy submitted to Council by submitted to Council by 30 Policy submitted to Council Implementation of SCM the Policy submitted to Council Policy submitted to Council summary of awards employment previously disadvantaged 30 June 2019 June 2019 by 30 June 2018 Policy submitted to Implementation of by 30 June 2019 by 30 June 2019 made individual owned companies Council by 30 June 2018 SCM Policy when evaluating and submitted to adjudicating bids Council

KZN266-CMS- CMS 8 Local To stimulate development of Identify sources of funding for Number of Intrapreneurial Number n/a 4 Intrapreneurial Skills 4 Intrapreneurial Skills 4 Intrapreneurial Skills 4 Intrapreneurial n/a 4 Intrapreneurial Skills 4 Intrapreneurial Skills Corporate & n/a Achieved Invitations, SO17.1 Economic small businesses and co- the establishment and Skills Workshop for Small Workshop Workshop for Small Workshop for Small Skills Workshop for Small Workshop for Small Management Services Attendance Development operatives as a vehicle to development of small Business and Co-operatives for Small Business and Co- Business and Co-operatives Business and Co- Workshop for Business and Co- Business and Co- Registers, pictures increase employment levels businesses and co- operatives conducted by 30 June 2019 operatives conducted by 30 conducted by 30 June 2018 operatives conducted by Small Business operatives conducted by 30 operatives conducted by 30 June 2019 30 June 2018 and Co- June 2019 June 2019 operatives conducted KZN266-CMS- CMS 8.1 Local To stimulate development of Identify sources of funding for Number of Informal Trader Number n/a 4 Informal Trader Meetings n/a n/a 4 Informal Trader n/a 4 Informal Trader Meetings 4 Informal Trader Meetings Corporate & n/a All 24 Achieved SO17.1.1 Economic small businesses and co- the establishment and Meetings held held Meetings held held with the municipality held Management Services Wards Development operatives as a vehicle to development of small with the municipality by 30 with the municipality by 30 with the by 30 June 2019 with the municipality by 30 increase employment levels businesses and co- operatives June 2019 June 2019 municipality June 2019

KZN266-CMS- CMS 9 Municipal To ensure that all positions Review, approve and Date of review and approval of Date n/a Review and approval of the Review and approval of the Review and approval of Review and n/a Review and approval of the Review and approval of the Corporate & n/a All 24 Achieved Correspondence to SO18.1 Transformation within the organogram of the implement the Municipality's the Organogram for Organogram for Organogram for the Organogram for approval of the Organogram for Organogram for Management Services Wards HOD's, Minutes of Municipality are aligned to the Organogram implementation in the implementation in the implementation in the implementation in the Organogram for implementation in the implementation in the the LLF & Approved IDP 2019/2020 financial year by 30 2019/2020 financial year by 30 2019/2020 financial year by 2019/2020 financial year implementation in 2019/2020 financial year by 2019/2020 financial year by Organograms & June 2019 June 2019 30 June 2018 by 24 May 2018 the 2019/2020 30 June 2019 26 June 2019 Council Resolution financial year

82 KZN266-CMS- CMS 10 Municipal To ensure that all positions Compliance with Treasury Number of monthly Number n/a 12 monthly submissions to 12 monthly submissions to 12 monthly submissions 12 monthly n/a 12 monthly submissions to 12 monthly submissions to Corporate & n/a Achieved Memo to the SO18.3 Transformation within the organogram of the Regulations regarding the submissions Finance Department on Active Finance Department on to submissions to Finance Department on Finance Department on Management Services Department of Municipality are aligned to the salary budget for the to Finance Department on & Inactive employees to be Active & Inactive employees Finance Department on Finance Active & Inactive Active & Inactive Finance signed by IDP Municipality Active paid based on approved salary to be paid based on Active & Inactive Department on employees to be paid employees to be paid HOD & Inactive employees to be budget by 30 June 2019 approved salary budget by employees to be paid Active & Inactive based on approved salary based on approved salary paid based on approved salary 30 June 2018 based on approved employees to be budget by 30 June 2019 budget by 30 June 2019 budget by 30 June 2019 salary budget by 30 paid based on June 2018 approved salary budget

KZN266-CMS- CMS 11 Municipal To ensure that all positions Evaluated task job descriptions Number of payments to HR Number n/a 1 Payment to HR Concept for 1 Payment to HR Concept 2 Payment to HR 1 Payment to HR n/a 1 Payment to HR Concept 1 Payment to HR Concept Corporate & 10,000.00 Achieved Copies of Job SO 18.4 Transformation within the organogram of the to be implemented for each Concept for compilation of compilation of Ulundi Job for compilation of Ulundi Job Concept for compilation Concept for for compilation of Ulundi for compilation of Ulundi Management Services Descriptions Municipality are aligned to the position in the organogram Ulundi Job Descriptions by 30 Descriptions by 30 June 2019 Descriptions by 30 June of Ulundi Job compilation of Job Descriptions by 30 Job Descriptions by 30 prepared, payment IDP June 2019 2018 Descriptions by 30 June Ulundi Job June 2019 June 2019 voucher and invoice 2018 Descriptions

KZN266-CMS- CMS 11.1 Municipal To develop capacity within the Assess and review skills Date Municipal Skills Audit Date n/a Municipal Skills Audit Report Municipal Skills Audit Report Municipal Skills Audit Municipal Skills n/a Municipal Skills Audit Nil Corporate & n/a Not Achieved Work-study Report, SO 18.4.1 Transformation Municipality for effective development needs and Report submitted to Council for submitted to Council for submitted to Council for Report submitted to Audit Report Report submitted to Council Management Services Record of Training service delivery address identified gaps approval by 30 June 2019 approval by 30 June 2019 approval by 30 June 2018 Council for approval by submitted to for approval by 30 June conducted 24 April 2018 Council for 2019 ,Workplace Skills approval Plan Annual Report & PIVOTAL Report & proof of submission

KZN266-CMS- CMS 12 Municipal To develop capacity within Review and implement the Date of review and approval of Date n/a Review and approval of Review and approval of Review and approval of Review and n/a Review and approval of Review and approval of Corporate & n/a Achieved MANCO & LLF SO Transformation the Municipality for effective recruitment and skills retention Recruitment & Retention Recruitment & Retention Recruitment & Retention Recruitment & Retention approval of Recruitment & Retention Recruitment & Retention Management Services Minutes, Copy 19.1 service delivery strategies Strategy by 30 June 2019 Strategy by 30 June 2019 Strategy by 30 June 2018 Strategy by 27 June Recruitment & Strategy by 30 June 2019 Strategy by 26 June 2019 of reviewed policy & 2018 Retention Council Resolution Strategy

KZN266-CMS- CMS 13 Municipal To develop capacity within the Reduction in the dependency Date of submission to MANCO Date n/a Submission to MANCO of a Submission to MANCO of a Nil Submission to n/a Submission to MANCO of Submission to MANCO of a Corporate & n/a Achieved Close-out Reports & SO19.2 Transformation Municipality for effective on Consultants by ensuring on- of a Close-out report reflecting Close- out report reflecting the Close-out report reflecting MANCO of a a Close-out report reflecting Close-out report reflecting Management Services acknowledgement of service delivery going skills transfer the number of employees number of employees trained the number of employees Close-out report the number of employees the number of employees Skills Transfer by trained and acknowledged and acknowledged skills trained and acknowledged reflecting the trained and acknowledged trained and acknowledged employees working skills transferred by 30 June transferred by 30 June 2019 skills transferred by 30 June number of skills transferred by 30 skills transferred by 23 with Consultants 2019 2018 employees trained June 2019 April 2019 and acknowledged skills transferred by 30 June 2019

KZN266-CMS- CMS 14 Municipal To develop capacity within the Ensure compliance with the % of budget spent on the % n/a 95% - 100% of Workplace 100% of Workplace Skills 27% of Workplace Skills 95% - 100% of n/a 95% - 100% of Workplace 94% of Workplace Skills Corporate & n/a Not Achieved Expenditure Report SO19.3 Transformation Municipality for effective Skills Development Act by implementation of Workplace Skills Plan budget spent by 30 Plan budget spent by 30 Plan budget spent by 30 Workplace Skills Skills Plan budget spent by Plan budget spent by 30 Management Services from Finance service delivery implementing the Workplace Skills Plan by 30 June 2019 June 2019 June 2018 June 2018 Plan budget spent 30 June 2019 June 2019 Skills Plan

KZN266-CMS- CMS 15 Municipal To develop capacity within the Assess and review skills Number of staff members who Number n/a 80 staff members who 80 staff members who 22 staff members who 80 staff members n/a 80 staff members who 11 staff members who Corporate & 576,000.00 Not Achieved Attendance Registers SO19.4 Transformation Municipality for effective development needs and attended training against Skills attended training against Skills attended training against attended training against who attended attended training against attended training against Management Services & Certificates service delivery address identified gaps Development Plan (NQF rated Development Plan (NQF rated Skills Development Plan Skills Development Plan training against Skills Development Plan Skills Development Plan / short courses) by 30 June / short courses) by 30 June (NQF rated / short courses) (NQF rated / short Skills (NQF rated / short courses) (NQF rated / short courses) 2019 2019 by 30 June 2018 courses) by 30 June Development Plan by 30 June 2019 by 30 June 2019 2018 (NQF rated / short courses)

KZN266-CMS- CMS 15.1 Municipal To transform the Municipality Implementation of the Date Employment Equity Date n/a Employment Equity Report n/a n/a Employment n/a Employment Equity Report Employment Equity Report Corporate & n/a Achieved Report Submitted to SO Transformation by implementation of Employment Equity Plan by Report submitted to Department of Equity submitted to Department of submitted to Department of Management Services Department of 19.4.1 and Employment Equity principles addressing in particular issues submitted to Department of Labour by 30 January 2019 Report submitted Labour by 30 January 2019 Labour by 29 November Labour & Organisational of gender and disability Labour by 30 January 2019 to Department of 2018 Acknowledgement Development Labour Form

KZN266-CMS- CMS 16 Good To promote good governance, Regular review, development Date of annual appraisal of Date n/a Annual appraisal of records in Annual appraisal of records Nil Annual appraisal n/a Annual appraisal of records Annual appraisal of records Corporate & n/a Not Achieved Letter of authority for SO 21.1.1 governance accountability and of new policies, procedures records in terms of the National terms of the National Archives in terms of the National of records in in terms of the National in terms of the National Management Services destruction of and public transparency and implementation of by-laws Archives and Records Service and Records Service Act, No Archives and Records terms of the Archives and Records Archives and Records records and participation in compliance with local Act, No 43 of 1996 by 31 43 of 1996 to be finalised by Service Act, No 43 of 1996 National Archives Service Act, No 43 of 1996 Service Act, No 43 of 1996 destruction list government legislation and March 2019 31 March 2019 to be finalised by 31 March and Records to be finalised by 31 March to be finalised by 31 March regulations 2018 Service Act, No 2019 2019 43 of 1996 to be finalised

83 KZN266-FS-SO FS 3 Good To promote good Promotion of effective Number of Section 71 Financial Number n/a 12 Section 71 Reports 12 Section 71 Reports 12 Section 71 Reports 12 Section 71 n/a 12 Section 71 Reports 12 Section 71 Reports Financial Services n/a Achieved Sec 71 Returns 21.1.2 Governance governance, accountability and communication with internal Reports submitted to Treasury Submitted Submitted to Treasury within Submitted to Treasury Reports Submitted to Treasury Submitted to Treasury submitted and transparency and external stakeholders by 30 June 2019 to Treasury within 10 working 10 working days of the next within 10 working days Submitted to within 10 working days of within 10 working days of within 10 working Public days of the next month by 30 month by 30 June 2018 of the next month by 30 Treasury within 10 the next month by 30 June the next month by 30 June days of the next Participation June 2019 June 2018 working days of 2019 2019 month the next month

KZN266-FS-SO FS 3.1 Financial Ensure the maintenance of Promotion of effective Number of Quarterly Financial Number n/a 4 Quarterly Financial Reports 4 Quarterly Financial 4 Quarterly Financial 4 Quarterly n/a 4 Quarterly Financial 4 Quarterly Financial Financial Services n/a Achieved Returns submitted 21.1.2.1 Viability and sound financial practices communication with internal Reports submitted to Treasury to be submitted to Treasury by Reports to be submitted to Reports to be submitted Financial Reports to be submitted to Reports to within 10 Management and external stakeholders by 30 June 2019 30 June 2019 Treasury by 30 June 2018 to Treasury by 30 June Reports to be Treasury by 30 June 2019 be submitted to Treasury working days of the 2018 submitted to by 30 June 2019 next month Treasury

KZN266-FS-SO FS 3.2 Financial Ensure the maintenance of Promotion of effective Number of Section 72 Financial Number n/a 1 Section 72 Financial Report 1 Section 72 Financial 1 Section 72 Financial 1 Section 72 n/a 1 Section 72 Financial 1 Section 72 Financial Financial Services n/a Achieved Sec 72 Returns 21.1.2.2 Viability and sound financial practices communication with internal Report submitted to Treasury to be submitted to Treasury by Report to be submitted to Report to be submitted Financial Report Report to be submitted to Report to be submitted to submitted within 10 Management and external stakeholders by 30 March 2019 30 March 2019 Treasury by 30 March 2018 to Treasury by 30 March to be submitted to Treasury by 30 March 2019 Treasury by 30 March 2019 working days of the 2018 Treasury next month

KZN266-CMS- CMS 17 Good To promote good governance, Promotion of effective Number of Radio Slots Number n/a 12 Radio Slot broadcasts by 12 Radio Slot broadcasts by 62 Radio Slot 12 Radio Slot n/a 12 Radio Slot broadcasts 12 Radio Slot broadcasts Corporate & 670,155.00 Achieved Monthly radio slots SO 21.1.2 governance accountability and communication with internal broadcasts by 30 June 2019 30 June 2019 30 June 2018 broadcasts by 30 June broadcasts by 30 June 2019 by 30 Management Services undertaken and and public transparency and external stakeholders 2018 June 2019 monthly articles participation published in the newspaper KZN266-CMS- CMS 17.1 Good To promote good governance, Promotion of effective Date Communication Strategy Rand Value n/a Communication Strategy Communication Strategy Communication Communication n/a Communication Strategy Communication Strategy Corporate & 280,000.00 Achieved Copy of reviewed SO 21.1.2.1 governance accountability and communication with internal is reviewed and adopted by 30 reviewed and adopted by 30 reviewed and adopted by 30 Strategy reviewed and Strategy reviewed reviewed and adopted by reviewed and adopted by Management Services Communication and public transparency and external stakeholders June 2019 June 2019 June 2018 adopted by 30 June and adopted by 30 June 2019 26 June 2019 Strategy and Council participation 2018 30 June 2019 Resolution

KZN266-CMS- CMS 17.2 Good To promote good governance, Promotion of effective Number of Public Notices Rand Value 4 Public Notices issued in n/a n/a 4 Public Notices 4 Public Notices issued in 4 Public Notices issued in Corporate & n/a Achieved Copy of Advert / SO 21.1.2.2 governance accountability and communication with internal issued in terms of Sec 19 of terms of Sec 19 of the Local issued in terms of terms of Sec 19 of the terms of Sec 19 of the Management Services Official Public and public transparency and external stakeholders the Local Government Government Municipal Sec 19 of the Local Government Local Government Notices participation Municipal Systems Act by 30 Systems Act by 30 June 2019 Local Government Municipal Systems Act by Municipal Systems Act by June 2019 Municipal 30 June 2019 30 June 2019 Systems Act by 30 June 2019

KZN266-CMS- CMS 17.3 Good To promote good governance, Promotion of effective Number of payments to the n/a 12 monthly payments of R2 n/a n/a 12 monthly n/a 12 monthly payments of R2 12 monthly payments of R1 Corporate & 2,784,000.00 Achieved Invoice from the SO 21.1.2.3 governance accountability and communication with internal service provider for municipal 784 payments 784 000.00 to the service 775 Management Services Service Provider & and public transparency and external stakeholders branding & advertising by 30 000.00 to the service provider of R2 784 000.00 provider for municipal 160.65 to the service proof of payment participation June 2019 for municipal branding & to the service branding & advertising by provider for municipal advertising by 30 June 2019 provider for 30 June 2019 branding & advertising by municipal 30 June 2019 branding & advertising

KZN266-CMS- CMS 19 Good To promote good governance, Strengthening the oversight Number of Monthly EXCO Number n/a 12 Monthly EXCO meetings 12 Monthly EXCO meetings 16 Monthly EXCO 12 Monthly EXCO n/a 12 Monthly EXCO meetings 15 Monthly EXCO Corporate & n/a Achieved Notices of meetings, SO 21.1.3 governance accountability and structures of Council to meetings convened and convened and provision of convened and provision of meetings convened and meetings convened and provision of meetings convened and Management Services circulation registers, and public transparency effectively and efficiently provision of secretariat by 30 secretariat held by 30 June secretariat held by 30 June provision of secretariat convened and secretariat held by 30 June provision of secretariat held attendance registers participation undertake monitoring and June 2019 2019 2018 held by 30 June 2018 provision of 2019 by 30 June 2019 and minutes evaluation secretariat held

KZN266-CMS- CMS 19.1 Good To promote good Strengthening the oversight Number of monthly Portfolio Number n/a 12 Monthly Portfolio meetings 40 Monthly Portfolio 46 Monthly Portfolio 12 Monthly n/a 12 Monthly Portfolio 32 Monthly Portfolio Corporate & n/a Achieved Notices of meetings, SO governance governance, accountability structures of Council to meetings convened and convened and provision of meetings meetings convened and Portfolio meetings convened and meetings Management Services circulation registers, 21.1.3.1 and and transparency effectively and efficiently provision of secretariat for all 6 secretariat for all 6 convened and provision of provision of secretariat meetings provision of secretariat for convened and provision of attendance registers public undertake monitoring and Departmental Portfolio Departmental Portfolio secretariat for all 6 for all 6 Departmental convened and all 6 Departmental Portfolio secretariat for all 6 and minutes participation evaluation Committees by 30 June 2019 Committees by 30 June 2019 Departmental Portfolio Portfolio provision of Committees by 30 June Departmental Portfolio Committees by 30 June Committees by 30 June secretariat for all 2019 Committees by 30 June 2018 2018 6 Departmental 2019 Portfolio Committees

KZN266-CMS- CMS 19.2 Good To promote good Strengthening the oversight Number of Quarterly Council Number n/a 4 Quarterly Council meetings 4 Quarterly Council 13 Quarterly Council 4 Quarterly n/a 4 Quarterly Council 14 Quarterly Council Corporate & n/a Achieved Notices of meetings, SO governance governance, accountability structures of Council to meetings convened and convened and provision of meetings meetings convened and Council meetings convened and meetings Management Services circulation registers, 21.1.3.2 and and transparency effectively and efficiently provision of secretariat by 30 secretariat by 30 June 2019 convened and provision of provision of secretariat meetings provision of secretariat by convened and provision of attendance registers public undertake monitoring and June 2019 secretariat by 30 June 2018 by 30 June 2018 convened and 30 June 2019 secretariat by 30 June and minutes participation evaluation provision of 2019 secretariat

84 KZN266-CMS- CMS 19.3 Good To promote good Strengthening the oversight Number of MPAC Quarterly Number n/a 4 MPAC Quarterly meetings 4 MPAC Quarterly meetings 4 MPAC Quarterly 4 MPAC Quarterly n/a 4 MPAC Quarterly 4 MPAC Quarterly Corporate & n/a Achieved Notices of meetings, SO governance governance, accountability and structures of Council to meetings convened by 30 June convened by 30 June 2019 convened by 30 June 2018 meetings meetings meetings convened by 30 meetings Management Services circulation registers, 21.1.3.3 and transparency effectively and efficiently 2019 convened by 30 June convened June 2019 convened by 30 June 2019 attendance registers public undertake monitoring and 2018 & minutes participation evaluation

KZN266-CMS- CMS 19.4 Good To promote good Strengthening the oversight Number of Reports submitted Number n/a 12 Reports submitted to 12 Reports submitted to 48 Reports submitted to 12 Reports n/a 12 Reports submitted to 8 Reports submitted to Corporate & n/a Not Achieved Monthly reports SO governance governance, accountability and structures of Council to to Council Council on the Council on the submitted to Council on the Council Management Services submitted to 21.1.3.4 and transparency effectively and efficiently Council on the implementation on the implementation of implementation of Council implementation of Council on the implementation of Council on the implementation of EXCO and Council public undertake monitoring and of Council Resolutions by 30 Council Resolutions by 30 Resolutions by 30 June Council Resolutions by implementation of Resolutions by 30 June Council Resolutions by 30 participation evaluation June 2019 June 2019 2018 30 June 2018 Council 2019 June 2019 Resolutions

KZN266-CMS- CMS 20 Good To promote good Training and development of Number of Councillors & Number n/a 47 Councillors & 6 Traditional 47 Councillors & 6 Nil 47 Councillors & 6 n/a 47 Councillors & 6 15 Councillors & 6 Corporate & n/a Not Achieved Target not met Certificates and SO governance governance, accountability political office bearers and Traditional Leaders who Leaders who attended training Traditional Traditional Traditional Leaders who Traditional Management Services due to Attendance 21.1.4 and and transparency political structures in the attended training (NQF rated / (NQF rated / short courses) Leaders who attended Leaders who attended training (NQF Leaders who attended Financial Registers public operation of Council short courses) against the against the Skills training (NQF rated / short attended training rated / short courses) training (NQF rated / short Contrains, participation Skills Development Plan by 30 Development Plan by 30 June courses) against the Skills (NQF rated / short against the Skills courses) against the Skills Target will be June 2019 2019 Development Plan by 30 courses) against Development Plan by 30 Development Plan by 30 met in the next June 2018 the Skills June 2019 June 2019 financial year. Development Plan

KZN 266 - MM - MM 1 Good To promote good Roll -out of the performance Date OPMS Policy Reviewed Date n/a Review and Adopt OPMS Review and Adopt OPMS Review and Adopt Review and Adopt n/a Review and Adopt OPMS Review and Adopt OPMS Municipal Manager n/a Achieved Invitations & S0 21.1.5 governance governance, accountability management process within and Policy Policy by 30 June 2018 OPMS OPMS Policy Policy by 30 June 2019 Policy Attendance and and transparency the Municipality beyond adopted by 30 June 2019 by 30 June 2019 Policy by 27 June 2018 by 26 June 2019 Register public Section 56 Managers participation

KZN 266 - MM - MM 1.1 Good To promote good governance, Roll -out of the performance Number of Performance Number 0 Signed Section 54/56 Signed Section 54/56 Signed Section 54/56 Signed Section 0 Signed Section 54/56 Signed Section 54/56 Municipal Manager n/a Achieved Copies of signed S0 21.1.5.1 governance accountability and management process within Agreements signed by Sec. Performance Contracts by 31 Performance Contracts by Performance Contracts 54/56 Performance Contracts by Performance Contracts by Performance and public transparency the Municipality beyond 54/56 Managers annually by 31 July 2018 31 July 2017 by 31 July 2017 Performance 31 July 2018 31 July 2018 Agreements participation Section 56 Managers July 2018 Contracts

KZN 266 - MM - MM 1.2 Good To promote good governance, Roll -out of the performance Date of Submission of Annual Date 0 Annual Performance Report Annual Performance Report Annual Performance Annual 0 Annual Performance Report Annual Performance Municipal Manager n/a Achieved Copy of Draft Annual S0 21.1.5.2 governance accountability and management process within Performance Report for for 2017/2018 submitted to AG for 2017/2018 submitted to Report for 2017/2018 Performance for 2017/2018 submitted to Report for 2017/2018 Report and proof of and public transparency the Municipality beyond 2017/2018 to AG by 31 August by 31 August 2018 AG by 31 August 2017 submitted to AG by 31 Report for AG by 31 August 2018 submitted to AG by 31 submission participation Section 56 Managers 2018 August 2017 2017/2018 August 2018 submitted to AG

KZN 266 - MM - MM 1.3 Good To promote good governance, Submission of Final Annual Date of Submission of Final Date 0 Submission of Final Annual Submission of Final Annual Submission of Final Submission of 0 Submission of Final Annual Submission of Final Annual Municipal Manager n/a Achieved Copy of Final Annual S0 21.1.5.3 governance accountability and Report in terms of Sec 46 of Annual Report in terms of Sec Report in terms of Sec 46 of Report in terms of Sec 46 of Annual Report in terms Final Annual Report in terms of Sec 46 Report in terms of Sec 46 Report, Council and public transparency the MSA to AG, COGTA & 46 of the MSA to AG, COGTA the MSA to AG, COGTA & the MSA to AG, COGTA & of Sec 46 of the MSA to Report in terms of of the MSA to AG, COGTA of the MSA to AG, COGTA Resolution and proof participation Treasury by 30 March 2017 & Treasury 31 March 2019 Treasury by 31 March 2019 Treasury by 31 March 2018 AG, COGTA & Treasury Sec 46 of the & Treasury by 31 March & Treasury by 31 March of submission to AG, by 31 March 2018 MSA to AG, 2019 2019 COGTA COGTA & Treasury

KZN 266 - MM - MM 1.4 Good To promote good Roll -out of the performance Number of Organizational Number 0 4 Organizational Performance 4 Organizational 4 Organizational 4 Organizational 0 4 Organizational 4 Organizational Municipal Manager n/a Achieved Quarterly S0 21.1.5.4 governance governance, accountability and management process within Performance Reports Reports submitted to Council Performance Performance Reports Performance Performance Reports Performance Performance and transparency the Municipality beyond submitted to Council by 30 by 30 June 2019 Reports submitted to submitted to Council by Reports submitted submitted to Council by 30 Reports submitted to Reports public Section 56 Managers June 2019 Council by 30 June 2018 30 June 2018 to Council June 2019 Council by 30 June 2019 participation

KZN266-CMS- CMS 21 Good Placing the primary focus on Strengthening of public Date of review, adoption of the Date n/a Review, adoption of the Public Review, adoption of the Review, adoption of the Review, adoption n/a Review, adoption of the Review, adoption of the Corporate & n/a Achieved Copy of Strategy and SO 21.2.1 governance addressing the needs of participation mechanisms in Public Participation Strategy by Participation Strategy by 30 Public Participation Strategy Public Participation of the Public Public Participation Public Participation Management Services Council Resolution and public communities within the compliance with appropriate 30 June 2019 June 2019 by 30 June 2018 Strategy by 27 June Participation Strategy by 30 June 2019 Strategy by 26 June 2019 participation Municipality local government legislation 2018 Strategy and regulations

KZN266-CMS- CMS 22 Good Placing the primary focus on Strengthening of public Number of monthly payments Number n/a 12 monthly payments of 12 monthly payments of 12 monthly payments of 12 monthly n/a 12 monthly payments of 12 monthly payments of Corporate & 2,880,000.00 Achieved Signed copy of SO governance addressing the needs of participation mechanisms in of stipends stipends of R750.00 per stipends of R750.00 per payments stipends of R1000.00 per stipends of R1000.00 per Management Services schedule of 21.2.2 and communities within the compliance with appropriate stipends of R1000.00 per of R1000.00 per meeting meeting attended per Ward meeting attended per of stipends of meeting attended per Ward meeting attended per Ward payments, proof of public Municipality local government legislation meeting attended per Ward attended per Ward Committee Committee Member by 30 Ward Committee R1000.00 per Committee Member by 30 Committee Member by 30 payment participation and regulations Committee Member by 30 Member by 30 June 2019 June 2018 Member by 30 June meeting attended June 2019 June 2019 June 2019 2018 per Ward Committee Member

85 KZN266-CMS- CMS 22.1 Good Placing the primary focus on Strengthening of public Number of Monthly Ward Number n/a 4 Monthly Ward Committee 4 Monthly Ward Committee 4 Monthly Ward 4 Monthly Ward n/a 4 Monthly Ward Committee Nil Corporate & n/a Not Achieved Items submitted to SO governance addressing the needs of participation mechanisms in Committee Functionality Functionality Reports Functionality Reports Committee Committee Functionality Reports Management Services Council 21.2.2.1 and communities within the compliance with appropriate Reports submitted to Council & submitted to Council by 30 submitted to Council by 30 Functionality Reports Functionality submitted to Council by 30 public Municipality local government legislation cogta by 30 June 2019 June 2019 June 2018 submitted to Council by Reports submitted June 2019 participation and regulations 30 June 2018 to Council

KZN266-CMS- CMS 23 Good Placing the primary focus on To ensure the inculcation of a Number of monthly Recorded Date n/a 12 monthly Recorded & 12 monthly Recorded & 12 monthly Recorded & Number of n/a 12 monthly Recorded & 12 monthly Recorded & Corporate & n/a Achieved Copy of recorded SO21.2.1 governance addressing the needs of customer care approach to the & processed processed processed Customer processed Customer Recorded & processed Customer processed Customer Management Services complaints and communities within the municipal administration by 30 Customer Customer complaints/Compliments in complaints/Compliments processed complaints/Compliments in complaints/Compliments in in the Complaints public Municipality June 2019 complaints/Compliments in the complaints/Compliments in the the Complaints Register by in the Complaints Customer the Complaints Register by the Complaints Register by Register & proof of participation Complaints Register by 30 Complaints Register by 30 30 June 2018 Register by 30 June Complaints/Compl 30 June 2019 30 June 2019 submission to the June 2019 June 2019 2018 iment s in the relevant Department Complaints Register

KZN266-CMS- CMS 23.1 Good Placing the primary focus on To ensure the inculcation of a Date of Customer Satisfaction Date n/a Customer Satisfaction Survey n/a n/a Date Customer n/a Customer Satisfaction Customer Satisfaction Corporate & n/a Achieved Report on Customer SO21.2.1.1 governance addressing the needs of customer care approach to the Survey is Conducted by 30 June 2019 Satisfaction Survey Conducted by 30 Survey Management Services Satisfaction Survey and communities within the municipal administration by 30 Conducted by 30 June 2019 Survey Conducted June 2019 Conducted by 30 June Conducted public Municipality June 2019 2019 participation

KZN266-CMS- CMS 23.2 Good Placing the primary focus on To ensure the inculcation of a Date of Batho Pele Policy and Date n/a Batho Pele Policy and Service n/a n/a Date Batho Pele n/a Batho Pele Policy and Batho Pele Policy and Corporate & n/a Achieved Copies of Batho Pele SO21.2.1.2 governance addressing the needs of customer care approach to the Service Delivery Improvement Delivery Improvement Plan is Policy and Service Service Delivery Service Delivery Management Services Policy and Service and public communities within the municipal administration by 30 Plan is adopted by Council by adopted by Council by 31 Delivery Improvement Plan is Improvement Plan is Delivery Plan & participation Municipality June 2019 31 December 2018 December 2018 Improvement Plan adopted by Council by 31 adopted by Council by 31 Council Resolution is adopted by December 2018 December 2018 Council

KZN266-CMS- CMS 23.3 Good Placing the primary focus on To ensure the inculcation of a Number of Batho Pele Number n/a 2 Batho Pele Awareness n/a n/a Number of Batho n/a 2 Batho Pele Awareness 2 Batho Pele Awareness Corporate & n/a Achieved Attendance Register SO21.2.1.3 governance addressing the needs of customer care approach to the Awareness Campaigns conducted by 30 Pele Campaigns conducted by Campaigns conducted by Management Services and communities within the municipal administration by 30 Campaigns conducted by 30 June 2019 Awareness 30 June 2019 07 June 2019 public Municipality June 2019 June 2019 Campaigns participation conducted

KZN266-CMS- CMS 24 Economic To ensure the effective and Facilitate access by Number of monthly reports Rand Value n/a 12 monthly reports submitted 12 monthly reports 12 monthly reports 12 monthly n/a 12 monthly reports 12 monthly reports Corporate & 3,854,000.00 Achieved Monthly Reports SO21.2.4 Development efficient roll-out of all National communities to the poverty submitted to National Public to National Public Works & submitted to National Public submitted to National reports submitted submitted to National submitted to National Management Services submitted to National and Provincial Programmes at alleviation initiatives through Works & COGTA on the COGTA on the expenditure of Works & COGTA on the Public Works & COGTA to National Public Public Works & COGTA on Public Works & COGTA on Public Works, a municipal level EPWP and report progress on expenditure of the EPWP the EPWP Grant by 30 June expenditure of the EPWP on the expenditure of Works & COGTA the expenditure of the the expenditure of the COGTA & National a monthly basis Grant by 30 June 2019 2019 Grant by 30 June 2018 the EPWP Grant by 30 on the EPWP Grant by 30 June EPWP Grant by 30 June Treasury June 2018 expenditure of the 2019 2019 EPWP Grant

KZN266-FS-SO FS 6 Good To ensure that the Identification, prioritisation, Number of Quarterly Asset Number n/a 4 Quarterly Assets Verification 4 Quarterly Assets 4 Quarterly Assets 4 Quarterly n/a 4 Quarterly Assets 1 Quarterly Assets Financial Services n/a Not Achieved Updated Asset 21.3.3 Governance municipality performs its core acquisition and maintenance of Verifications done by 30 June done by 30 June 2019 Verification done by 30 June Verification done by 30 Assets Verification done by 30 Verification Register per and functions effectively and municipal assets 2019 2018 June 2018 Verification done June 2019 done by 30 June 2019 quarter Public efficiently in line with MSCOA Participation Regulations

KZN266-FS-SO FS 6.1 Good To ensure that the Identification, prioritisation, Number of Quarterly Number n/a 2 Investment Property Update the Investment 2 Update the Investment 2 Investment n/a 2 Investment Property 1 Investment Property Financial Services n/a Not Achieved Updated Property 21.3.3.1 Governance municipality performs its core acquisition and maintenance of Verification of Register Property Register BY- Property Register BY- Property Register Verification to be Register Register and functions effectively and municipal assets Investment Property Register Verification to be done by 30 Annually by 30 June 2018 Annually done by 30 Register done by 30 June 2019 Verification to be done by Public efficiently in line with MSCOA is done by 30 June 2019 June 2019 June 2018 Verification to be 30 June 2019 Participation Regulations done

KZN266-FS-SO FS 6.2 Good To ensure that the Identification, prioritisation, Number of monthly scheduled Number n/a 12 monthly scheduled 12 monthly scheduled 12 monthly scheduled 12 monthly n/a 12 monthly scheduled 9 monthly scheduled Financial Services n/a Not Achieved Schedule and Asset 21.3.3.2 Governance municipality performs its core acquisition and maintenance of inspection of assets to confirm inspection inspection of Assets to inspection of Assets to scheduled inspection of Assets to inspection Inventory and functions effectively and municipal assets their location done by 30 June of Assets to confirm their confirm their location to be confirm their location to inspection of confirm their location to be of Assets to confirm their Sheets Public efficiently in line with MSCOA 2019 location to be done by 30 June done by 30 June 2018 be done by 30 June Assets to confirm done by 30 June 2019 location to be done by 30 Participation Regulations 2019 2018 their location to be June 2019 done

KZN266-DPL- DPL 7 Good Promotion of integrated and Annual Review of the Date of Review and approval Date n/a Date of Review and approval Date of Review and Date of Review and Submission of the n/a Date of Review and Date of Review and Planning & R275,000.00 All 24 Achieved Council Resolution SO Governance coordinated development Integrated of of approval approval District approval of the IDP approval of Development Wards (Framework & 22.1 and within the Municipality Development Plan the IDP Document by the IDP Document by Council of the IDP Document by of the IDP Document by Framework Plan Document by Council by 30 the IDP Document by Process Plan), Proof Public Councilby 30 June 2019 by 30 June 2019 Council by 30 June 2018 Council by 27 June 2018 and Process Plan June 2019 Council by 26 June 2019 of submission of IDP Participation to Council for to COGTA, proof of adoption publication, and Council resolution approving the final IDP

KZN266-DPL- DPL 7.1 Good Promotion of integrated and All development within Number of IDP Roadshows Number n/a 1 IDP Roadshow held by 30 1 IDP Roadshow held by 31 1 IDP Roadshow held 1 IDP Roadshow n/a 1 IDP Roadshow held by 1 IDP Roadshow held by Planning & R240,000.00 All 24 Achieved Public Notice, SO22.1.1 Governance coordinated development municipality is guided by IDP (Public Participation) held by June 2019 December 2017 by 18 November 2017 held 30 June 2019 30 June 2019 Development Wards Attendance Registers and Public within the Municipality 30 June 2019 and photos Participation

86 KZN266-DPL- DPL 7.2 Good Promotion of integrated and Annual Review of the % of IDP Credibility Score Percentage n/a 50% or more IDP Credibility n/a n/a 50% or more IDP n/a 50% or more IDP Credibility 57.33% or more IDP Planning & n/a All 24 Achieved MEC IDP SO 22.1.2 Governance coordinated development Integrated Development Plan obtained from COGTA IDP Score achieved for the IDP Credibility Score Score achieved for the IDP Credibility Score achieved Development Wards Assessment letter and Public within the Municipality Assessment by 30 June 2019 Assessment by COGTA by 30 achieved for the Assessment by COGTA by for the IDP Assessment by with Credibility Score Participation June 2019 IDP Assessment 30 June 2019 COGTA by 30 June 2019 by COGTA

KZN266-DPL- DPL 8 Good Promotion of integrated and All development within the Number of IDP Forums / Number n/a 2 IDP Forum / Stakeholder n/a n/a 2 IDP Forum / n/a 1 IDP Forum / Stakeholder 1 IDP Forum / Stakeholder Planning & n/a All 24 Achieved Attendance Registers SO 22.2 Governance coordinated development Municipality is guided by the Stakeholder Engagements held Engagements held by 30 June Stakeholder Engagements held by 30 Engagements held by 30 Development Wards and Minutes of the and Public within the Municipality IDP by 30 June 2019 2019 Engagements June 2019 June 2019 IDP Participation held Forum/Stakeholders

KZN266-FS-SO FS 7 Financial To ensure that the municipality Development and Date of Review and adoption Date n/a Review and adoption by Development and Approval Development and Review and n/a Review and adoption by Review and adoption by Financial Services n/a Achieved Council Resolution 23.1.1 Viability and remains Financially viable. Implementation of measures to by Council of the Revenue Council of the Revenue of the Revenue Approval of the Revenue adoption by Council of the Revenue Council of the Revenue and Copy of Management expand revenue base Enhancement Strategy by 30 Enhancement Strategy by 31 Enhancement Strategy by Enhancement Strategy Council of the Enhancement Strategy by Enhancement Strategy by reviewed Revenue June 2019 May 2019 30 June 2018 by 24 May 2018 Revenue 31 May 2019 29 May 2019 Enhancement Enhancement Strategy Strategy

KZN266-FS-SO FS 8 Financial To ensure that the municipality Development and Amount of reduction of debt Rand Value n/a Reduction of Debt owed by Reduction of Debt R1 000 Debt owed by Reduction of Debt n/a Reduction of Debt owed by Reduction of Debt owed by Financial Services 1,500,000.00 Not Achieved Acknowledgement Of 23.1.2 Viability and remains Financially viable. implementation of measures to amounting to R 1 500 000,00 customers by R1 500 000.00 000.00 owed by customers customers who have owed by customers by R1 500 customers by R1 249 Debt Report, List of Management reduce the level of customer owed by customers who have by who have signed signed customers by R1 000.00 by 30 June 2019 928.92 by 30 June 2019 settled account debt owed to the Municipality signed Acknowledgement of 30 June 2019 Acknowledgement of debt Acknowledgement of 500 000.00 Debt by 30 June 2019 on a quarterly basis by 30 debt was reduced by R1 June 2018 112 826.49 by 30 June 2018

KZN266-FS-SO FS 8.1 Financial To ensure that the Development and Reduction of Debt amounting Rand Value n/a Reduction of Debt amounting n/a n/a Reduction of Debt n/a Reduction of Debt Reduction of Debt Financial Services R28 500 000 Not Achieved Age Analysis and 23.1.2.1 Viability and municipality remains implementation of measures to to R28 500 000.00 owed by to R28 500 000.00 owed by amounting to R28 amounting to R28 500 amounting to R28 500 Contour Management Financially viable. reduce the level of customer customers by R7 125 000.00 customers by R7 125 000.00 500 000.00 owed by customers 000.00 owed by customers report of recoveries debt owed to the Municipality on a quarterly basis by 30 June on a quarterly basis by 30 000.00 owed by by R7 125 000.00 on a by R26 860 406.40 on a 2019 June 2019 customers by R7 quarterly basis by 30 June quarterly basis by 30 June 125 2019 2019 000.00 on a quarterly basis

KZN266-FS-SO FS 9 Financial To ensure that the To effectively and efficiently Number of Monthly Creditors' Number n/a 12 Monthly Creditors' 12 Monthly Creditors' 12 Monthly Creditors' 12 Monthly n/a 12 Monthly Creditors' 12 Monthly Creditors' Financial Services n/a Achieved Monthly Creditors 23.1.3 Viability and municipality remains financially manage the Municipality’s Reconciliation reflecting the Reconciliation reflecting the Reconciliation reflecting the Reconciliation reflecting Creditors' Reconciliation reflecting the Reconciliation reflecting the Reconciliation Report Management viable Cash Flow amount paid prepared & amount paid prepared & amount paid prepared & the amount paid Reconciliation amount paid prepared & amount paid prepared & signed by the Chief submitted to the Municipal submitted to the Municipal submitted to the Municipal prepared & submitted to reflecting the submitted to the Municipal submitted to the Municipal Financial Officer Manager by 30 June 2019 Manager by 30 June 2019 Manager by 30 June 2018 the Municipal Manager amount paid Manager by 30 June 2019 Manager by 30 June 2019 by 30 June 2018 prepared & submitted to the Municipal Manager

KZN266-FS-SO FS 9.1 Financial To ensure that the To effectively and efficiently Number of monthly payments Number n/a 12 Monthly Payments of 12 Monthly Payments of 12 Monthly Payments of 12 Monthly n/a 12 Monthly Payments of 12 Monthly Payments of Financial Services R275 037 281.00 Achieved Bank-it Report 23.1.3.1 Viability and municipality remains financially manage the Municipality’s of councillor allowances by 30 Councillor Allowances made Councillor Allowances made Councillor Allowances Payments Councillor Allowances Councillor Allowances Management viable Cash Flow June 2019 by 30 June 2019 by 30 June 2018 made by 30 June 2018 of Councillor made by 30 June 2019 made by 30 June 2019 Allowances made

KZN266-FS-SO FS 9.2 Financial To ensure that the municipality To effectively and efficiently Number of monthly payments Number n/a 12 Monthly Payments of 12 Monthly Payments of 12 Monthly Payments of 12 Monthly n/a 12 Monthly Payments of 12 Monthly Payments of Financial Services R16 000 000.00 Achieved Bank-it Report 23.1.3.2 Viability and remains financially viable manage the Municipality’s of employees salaries made by employee salaries made by 30 employee salaries made by employee salaries made Payments of employee salaries made by employee salaries made by Management Cash Flow 30 June 2019 June 2019 30 June 2018 by 30 June 2018 employee salaries 30 June 2019 30 June 2019 made

KZN266-FS-SO FS 9.3 Financial To ensure that the municipality To effectively and efficiently Number of monthly salary Number n/a 12 Monthly payments of salary 12 Monthly payments of 12 Monthly payments of 12 Monthly n/a 12 Monthly payments of 12 Monthly payments of Financial Services R135 000 000.00 Achieved Bank-it Report 23.1.3.3 Viability and remains financially viable manage the Municipality’s deductions and contributions deductions and contributions salary deductions and salary deductions and payments of salary deductions and salary deductions and Management Cash Flow paid over by the due date 30 paid by the due date by 30 contributions paid by the contributions paid by the salary deductions contributions paid by the contributions paid by the June 2019 June 2019 due date by 30 June 2018 due date by 30 June and contributions due date by 30 June 2019 due date by 30 June 2019 2018 paid by the due date

KZN266-FS-SO FS 10 Financial Ensure the maintenance of Establishment and regular Date of Review and adoption Date Approved Financial Policies Approved Financial Policies Approved Financial Approved Approved Financial Policies Approved Financial Policies Financial Services n/a Achieved Council Resolution 23.2.1 Viability and sound financial practices review of internal control by Council of Financial Policies and Procedures by 31 May and Procedures by 31 May Policies and Procedures Financial Policies and Procedures by 31 May and Procedures by 29 May Management procedures and controls and procedures 31 May 2019 2019 2018 by 24 May 2018 and Procedures 2019 2019

87 KZN266-FS-SO FS 11 Financial To ensure the maintenance of To work towards obtaining a Date of submission for audit Date n/a Submission of the Annual Submission of the Annual Submission of the Submission of the n/a Submission of the Annual Submission of the Annual Financial Services n/a Achieved Copy of AFS and 23.2.3 Viability and sound financial practices clean audit report from the purposes of the Annual Financial Statements for the Financial Statements for the Annual Financial Annual Financial Financial Statements for Financial Statements for proof of submission Management Auditor General Financial Statements for the 2018/2019 financial year to the 2017/2018 financial year to Statements for the Statements for the the 2018/2019 financial the 2018/2019 financial to Auditor-General 2018/2019 financial year to the Auditor-General by 31 August the Auditor-General by 31 2017/2018 financial year 2018/2019 year to the Auditor-General year to the Auditor-General Auditor- General 31 August 2019 August 2018 to the Auditor-General financial year to by 31 August 2019 by 31 August 2019 2019 by 31 August 2018 the Auditor- General

KZN266-FS-SO FS 13 Financial Alignment of the operating Ensuring that there is synergy Date of the Adjustment Budget Date n/a Adjustment Budget to be Adjustment Budget to be Adjustment Budget to be Adjustment n/a Adjustment Budget to be Adjustment Budget to be Financial Services n/a Achieved Copy of Adjustment 23.3.1 Viability and and capital budget with the between the strategic planning approved by Council by 25 approvedb by Council by 25 approved by Council by 28 approved by Council by Budget to approved by Council by 25 approved by Council by 25 Budget & Management priorities reflected in the IDP and financial planning functions February 2019 February 2019 February 2018 28 February 2018 be approved by February 2019 February 2019 Council Resolution within the Municipality Council

KZN266-FS-SO FS 13.1 Financial Alignment of the operating and Ensuring that there is synergy Date the Draft Operating and Date n/a Draft Operating and Capital Draft Operating and Capital Draft Operating and Draft Operating n/a Draft Operating and Capital Draft Operating and Capital Financial Services n/a Achieved Copy of Draft 23.3.1.1 Viability and capital budget with the between the strategic planning Capital Budget for 2019/2020 Budget for 2019/2020 Budget for 2019/2020 Capital Budget for and Capital Budget for 2019/2020 Budget for 2019/2020 Operating and Management priorities reflected in the IDP and financial planning functions Financial Year is approved by Financial Year be approved by Financial Year be approved 2019/2020 Financial Budget for Financial Year be approved Financial Year be approved Capital Budget and within the Municipality Council by 27 March 2019 Council by 31 March 2019 by Council by 31 March Year be approved by 2019/2020 by Council by 31 March by Council by 27 March tariff adjustment with 2018 Council by 27 March Financial Year be 2019 2019 Council Resolution 2018 approved by Council by 31 March 2019

KZN266-FS-SO FS 13.2 Financial Alignment of the operating Ensuring that there is synergy Number of Stakeholder Date n/a 24 Wards consulted on the 24 Wards consulted on the 24 Wards consulted on Number of n/a 24 Wards consulted on the Nil Financial Services n/a Not Achieved Public Notice/Advert, 23.3.1.2 Viability and and capital budget with the between the strategic planning Engagements conducted on Annual Budget prior to the Annual Budget prior to the the Annual Budget prior Stakeholder Annual Budget prior to the Attendance Registers Management priorities reflected in the IDP and financial planning functions the Budget prior to approval by approval by 30 April 2019 approval by 30 April 2018 to the approval by 11 Engagements approval by 30 April 2019 within the Municipality 30 April 2019 April 2018 conducted on the Budget prior to approval

KZN266-FS-SO FS 13.3 Financial Alignment of the operating Ensuring that there is synergy Date the Final Operating and Date n/a Final Operating and Capital Final Operating and Capital Final Operating and Final Operating n/a Final Operating and Capital Final Operating and Capital Financial Services n/a Achieved Copy of Budget and 23.3.1.3 Viability and and capital budget with the between the strategic planning Capital Budget of the Budget of the Municipality for Budget of the Municipality Capital Budget of the and Budget of the Municipality Budget of the Municipality Council Management priorities reflected in the IDP and financial planning functions Municipality for 2019/2020 is 2019/2020 be approved by for 2019/2020 be approved Municipality for Capital Budget of for 2019/2020 be approved for 2019/2020 be approved Resolution within the Municipality approved by Council by 31 Council on/or before 31 May by Council on/or before 31 2019/2020 be approved the Municipality by Council on/or before 31 by Council on/or before 29 May 2019 2019 May 2018 by Council on/or before for 2019/2020 be May 2019 May 2019 24 May 2018 approved by Council

KZN266-FS-SO FS 13.4 Financial Alignment of the operating Ensuring that there is synergy Date of approval of the Budget Date n/a Approval by Council of the Approval by Council of the Approval by Council of Approval by n/a Approval by Council of the Approval by Council of the Financial Services n/a Achieved Copy of Budget 23.3.1.4 Viability and and capital budget with the between the strategic planning Process Plan for 2019/2020 Budget Process Plan for Budget Process Plan for the Council of the Budget Process Plan for Budget Process Plan for Process Plan Management priorities reflected in the IDP and financial planning functions Financial Year is approved by 2019/2020 Financial Year by 2018/2019 Financial Year by Budget Process Plan for Budget Process 2019/2020 Financial Year 2019/2020 Financial Year and Council within the Municipality Council by 31 August 2019 31 August 2019 31 August 2017 2018/2019 Financial Plan for by 31 August 2019 by 29 August 2019 Resolution Year by 31 August 2017 2019/2020 Financial Year by 31 August 2019

KZN 266 - MM - MM 1.5 Financial Ensure the maintenance of Implementation of performance Number of Performance Audit Number 0 4 Performance Audit Reports 4 Performance Audit 4 Performance Audit 4 Performance 0 4 Performance Audit 4 Performance Audit Municipal Manager n/a Achieved Quarterly SO 23.3.1 Viability and sound financial practices auditing as envisaged by the Reports submitted to the Audit submitted to the Audit Reports submitted to the Reports submitted to the Audit Reports Reports submitted to the Reports submitted to the Performance Audit Management Municipal Systems Act and the Committee by 30 June 2019 Committee Audit Committee & Audit Committee & submitted to the Audit Committee & Audit Committee & Reports Municipal Planning & & Performance Committee by Performance Committee by Performance Committee Audit Committee Performance Committee by Performance Committee by Performance Regulations 30 June 2019 30 June 2018 by 30 June 2018 & Performance 30 June 2019 30 June 2019 Committee

KZN 266 - MM - MM 8 Good To promote good Management of Risk within the Date of Risk Management Date n/a Risk Management Framework Risk Management Risk Management Risk Management n/a Risk Management Risk Management Municipal Manager n/a Achieved Council Resolution SO 21.1.7 Governance governance, accountability and structures and operations of Framework & Policy reviewed & Policy reviewed and Framework Framework & Policy Framework & Framework & Policy Framework & and transparency the Municipality and adopted by 30 June 2019 adopted by 30 June 2019 & Policy reviewed and reviewed and adopted Policy reviewed reviewed and adopted by Policy reviewed and Public adopted by 30 June 2018 by 30 June 2018 and adopted 30 June 2019 adopted by 30 June 2019 Participation

KZN 266 - MM - MM 8.1 Good To promote good governance, Management of Risk within the Date of Annual Risk Number 0 Annual Risk Assessment Annual Risk Assessment Annual Risk Annual Risk 0 Annual Risk Assessment Annual Risk Assessment Municipal Manager n/a Achieved Attendance Registers SO 21.1.7.1 Governance accountability and structures and operations of Assessment done conducted by 30 June 2019 conducted by 30 June 2018 Assessment conducted Assessment conducted by 30 June 2019 conducted by 30 June 2019 and Public transparency the Municipality (Operational, Fraud and IT) by by 30 June 2018 conducted Participation 30 June 2019

KZN 266 - MM- MM 1.7 Financial Ensure the maintenance of Development of co-operative Number of Audit & Number 4 4 Audit & Performance 4 Audit & Performance 4 Audit & Performance 4 Audit & 0 4 Audit & Performance 4 Audit & Performance Municipal Manager n/a Achieved Agendas, minutes & SO 23.3.2 Viability and sound financial practices linkage between the external & Performance Committee Committee Meetings held by Committee Meetings held by Committee Meetings Performance Committee Meetings held Committee Meetings held attendance registers Management internal and internal audit Meetings held by 30 June 2019 30 June 2019 30 June 2018 held by 30 June 2018 Committee by 30 June 2019 by 30 June 2019 of A & P meetings functions Meetings held by 30 June 2019

KZN 266 - MM- MM 1.8 Financial Ensure the maintenance of To work towards obtaining a Date of Approval of the AG Date n/a Approval of the AG Queries n/a n/a Approval of the n/a Approval of the AG Queries Approval of the AG Queries Municipal Manager n/a Not Achieved Developed Action SO 23.3.2.1 Viability and sound financial practices Clean Audit Report from the Queries Action Plan by 31 Action Plan by 31 January AG Queries Action Plan by 31 January Action Plan by 31 January Plan & Progress Management Auditor-General January 2019 2019 Action Plan 2019 2019 Reports on the Action Plan

88 KZN 266 - MM- MM 1.9 Good To promote good governance, Promotion of effective Number of MANCO Meetings Number 0 12 Manco meetings to be n/a n/a 12 Manco 0 12 Manco meetings to be 8 Manco meetings to be Municipal Manager n/a Not Achieved Minutes of monthly SO 23.3.2.2 Governance accountability and communication with internal to be convened by the convened by MM by 30 June meetings to be convened by MM by 30 convened by MM by 30 MANCO Minutes and Public transparency and external stakeholders Municipal Manager by 30 June 2019 convened by MM June 2019 June 2019 Participation 2019

KZN266-DPL- DPL 9 Spatial and Promotion of integrated and Approve and implement the Review and adoption of the Date n/a Review and adoption of the Review and adoption of the Review and adoption of Review and n/a Review and adoption of the Review and adoption of the Planning & R300,000.00 All 24 Achieved Agenda, Minutes & SO24.1.1 Environmental coordinated spatial reviewed Spatial Development Spatial Development Spatial Development Spatial Development the Spatial Development adoption of the Spatial Development Spatial Development Development Wards Attendance development within the Framework Framework by 30 June 2019 Framework by 30 June 2019 Framework by 30 June 2018 Framework by 30 June Spatial Framework by 30 June Framework by 30 June Registers; Copy of municipality 2018 Development 2019 2019 Draft SDF Document Framework and Council resolution

KZN266-DPL- DPL 10 Spatial and Promotion of integrated and Obtain funding to finalize the Adoption of Draft Wall-to-Wall Date n/a Adoption of Draft Wall-to-Wall Adoption of Draft Wall-to- Adoption of Draft Wall-to- Adoption of Draft n/a Adoption of Draft Wall-to- Adoption of Draft Wall-to- Planning & R700,000.00 All 24 Achieved Agenda, Minutes & SO 24.1.2 Environmental coordinated spatial Urban Planning Scheme and Scheme by 30 June 2019 Scheme by 30 June 2019 Wall Scheme by 30 June Wall Scheme by 20 Wall- to-Wall Wall Scheme by 30 June Wall Scheme by 30 June Development Wards Attendance development within the prepare wall-to-wall Planning 2018 March 2018 Scheme 2019 2019 Registers, Copy of municipality Scheme for the whole Draft Wall-to-Wall Municipal Area Scheme Document, Copy of Second Draft Wall-to-Wall Scheme Document

KZN266-DPL- DPL 10.1 Spatial and Promotion of integrated and Obtain funding to finalize the Unit A Layout Amendment by Date n/a Unit A Layout Amendment by Unit A Layout Amendment Unit A Layout Unit A Layout n/a Unit A Layout Amendment Unit A Layout Amendment Planning & R300,000.00 18 Achieved Copy of Developed SO24.1.2.1 Environmental coordinated spatial Urban Planning Scheme and 30 June 2019 30 by Amendment by Amendment by 30 June 2019 by 30 Development Project development within the prepare wall-to-wall Planning June 2019 30 June 2018 20 March 2018 June 2019 Workplan, Proof of municipality Scheme for the whole status quo analysis Municipal Area undertaken, Copy of Draft Layout Plans and Agendas, Minutes & KZN266-DPL- DPL 10.2 Spatial and Promotion of integrated and Obtain funding to finalize the Undertake Land Audit: Date n/a Undertake Land Audit: Undertake Land Audit: Undertake Land Audit: Undertake Land n/a Undertake Land Audit: Undertake Land Audit: Planning & R200,000.00 8 Achieved CopyAttendance of Draft Registers Land SO24.1.2.2 Environmental coordinated spatial Urban Planning Scheme and Mahlabathini by 30 June 2019 Mahlabathini by 30 June 2019 Mahlabathini by 30 June Mahlabathini by 320 Audit: Mahlabathini by 30 June Mahlabathini by 30 June Development Audit development within the prepare wall-to-wall Planning 2018 March 2018 Mahlabathini 2019 2019 Report; Agendas, municipality Scheme for the whole Minutes & Municipal Area Attendance Registers; Council resolution; Copy of KZN266-DPL- DPL 10.3 Spatial and Promotion of integrated and Obtain funding to finalize the Undertake Land Audit: Date n/a Undertake Land Audit: Undertake Land Audit: Undertake Land Audit: Undertake Land n/a Undertake Land Audit: Undertake Land Audit: Planning & R300,000.00 16 Achieved CopyFinal Landof Draft Audit Land SO24.1.2.3 Environmental coordinated spatial Urban Planning Scheme and Babanango by 30 June 2019 Babanango Babanango by 30 June 2018 Babanango by 20 March Audit: Babanango by 30 June Babanango by 30 June Development Audit development within the prepare wall-to-wall Planning by 30 June 2019 2018 Babanango 2019 2019 Report; Agendas, municipality Scheme for the whole Minutes & Municipal Area Attendance Registers; Council resolution; Copy of Final Land Audit KZN266-DPL- DPL 10.4 Spatial and Promotion of integrated and Obtain funding to finalize the Development of a Layout Plan Date n/a Development of a Layout Plan n/a n/a Development of a n/a Development of a Layout Development of a Layout Planning & R300,000.00 All 24 Achieved Advert;Report andAppointment Council SO24.1.2.4 Environmental coordinated spatial Urban Planning Scheme and within Ulundi municipal area by within Ulundi municipal area Layout Plan within Plan within Ulundi Plan Development Wards Letter; development within the prepare wall-to-wall Planning 30 June 2019 by 30 June 2019 Ulundi municipal municipal area by 30 June within Ulundi municipal Copy of Draft Action municipality Scheme for the whole area 2019 area by 30 June 2019 Plan; and Agenda, Municipal Area Minutes & Attendance Registers

KZN266-DPL- DPL 10.5 Spatial and Promotion of integrated and Obtain funding to finalize the Undertake Land Audit: Date n/a Undertake Land Audit: n/a n/a Undertake Land n/a Undertake Land Audit: Undertake Land Audit: Planning & R300,000.00 13 Achieved Advert; Appointment SO24.1.2.5 Environmental coordinated spatial Urban Planning Scheme and Mpungamhlophe by 30 June Mpungamhlophe by 30 June Audit: Mpungamhlophe by 30 Mpungamhlophe by 30 Development Letter; development within the prepare wall-to-wall Planning 2019 2019 Mpungamhlophe June 2019 June 2019 Copy of Draft Action municipality Scheme for the whole Plan; and Agenda, Municipal Area Minutes & Attendance Registers

KZN266-DPL- DPL 10.6 Spatial and Obtain funding to finalize the Development of CBD Master Date n/a Development of CBD Master n/a n/a Development of n/a Development of CBD Development of CBD Planning & R800,000.00 12 Achieved Advert; Appointment SO24.1.2.6 Environmental Urban Planning Scheme and Plan by 30 June 2019 Plan by 30 June 2019 CBD Master Plan Master Plan by 30 June Master Plan by 30 June Development Letter; Copy of Draft prepare wall-to-wall Planning 2019 2019 Action Plan; and Scheme for the whole Agenda, Minutes & Municipal Area Attendance Registers

KZN266-DPL- DPL 11 Spatial and Development and Application for funding to Date n/a Application for funding to 2 Application for funding to 2 Application for funding Application for n/a Application for funding to Application for funding to Planning & n/a Not Achieved Copy of application & SO Environmental implementation of a Strategic prepare Strategic prepare prepare Strategic to prepare Strategic funding prepare Strategic prepare Strategic Development proof of 25.1.1 Environmental Assessment for Environmental Assessment by Strategic Environmental Environmental Assessment Environmental to prepare Environmental Environmental Assessment submission and proof the Municipality 30 June 2019 Assessment by 30 June 2019 by 30 June 2018 Assessment by 30 June Strategic Assessment by 30 June by 30 June 2019 of follow- ups made 2018 Environmental 2019 Assessment

KZN266-DPL- DPL 12 Spatial and Ensure that due consideration Number of Monthly inspections Number n/a 12 Monthly inspections done 12 Monthly inspections done 12 Monthly inspections 12 Monthly n/a 12 Monthly inspections 12 Monthly inspections Planning & n/a Achieved Copies of Inspection SO 25.1.2 Environmental is given to the impact on the done within 4 days of receiving within 4 days of receiving within 4 days of receiving done within 4 days of inspections done done within 4 days of done within 4 days of Development Forms & Summary environment caused by the inspection form (buildings inspection form (buildings inspection form (buildings receiving inspection within 4 days of receiving inspection form receiving inspection form Report on inspection programmes and projects under construction) by 30 June under construction) by 30 under construction) by 30 form (buildings under receiving (buildings under (buildings under done and time taken planned and implemented 2019 June 2019 June 2018 construction) by 30 June inspection form construction) by 30 June construction) by 30 June to perform it from within the municipal area 2018 (buildings under 2019 2019 date of receiving construction) request

89 KZN266-CS- CS 15 Spatial and Develop and implement Date of holding of Date n/a Environmental Week held by Environmental Week held by Environmental Week Environmental n/a Environmental Week held Environmental Week held Community Services 74,000.00 Achieved Invitations, SO: Environmental programmes and projects that Environmental 30 30 June 2018 held by Week by 30 June 2019 by 6 June 2019 Attendance 25.1.3 address the environmental Week by 30 June 2019 June 2019 14 June 2018 held by Register and Photos challenges, including those presented by Climate Change impacts, faced by the Municipality

KZN266-CS- CS 15.1 Spatial and Develop and implement Date of holding of Arbor Day Date n/a Arbor Day event held by 30 Arbor Day event held by 30 Arbor Day event held by Date of holding of n/a Arbor Day event held by 30 Arbor Day event held by 6 Community Services 112,500.00 Achieved Invitations, SO: 25.1.3.1 Environmental programmes and projects that by 30 Sptember 2018 September 2018 September 2017 15 September 2017 Arbor Day September 2018 September 2018 Attendance Register address the environmental and Photos challenges, including those presented by Climate Change impacts, faced by the Municipality

KZN266-CS- CS 15.2 Spatial and Develop and implement Number of Wards where Number n/a Environmental Programmes Environmental Programmes 24 Wards Environmental n/a Environmental Programmes Environmental Community Services 120,000.00 Achieved Invitations, SO: 25.1.3.2 Environmental programmes and projects that Environmental Programmes held in 24 Wards by 30 June held in 24 Wards by 30 June Programmes held held in 24 Wards by 30 Programmes held in 24 Attendance Register address the environmental held by 30 June 2019 2019 2018 in 24 Wards June 2019 Wards by 30 June 2019 and Photos challenges, including those presented by Climate Change impacts, faced by the Municipality

KZN266-CS- CS 16 Spatial and Development and Number of Monthly Reports on Number n/a 12 Monthly Reports on the 12 Monthly Reports on the 12 Monthly Reports on 12 Monthly n/a 12 Monthly Reports on the 12 Monthly Reports on the Community Services R60 000.00 Achieved Programme SO: 25.1.4 Environmental implementation of programme the Implementation of the Alien Implementation of the Alien Implementation of the Alien the Implementation of Reports on the Implementation of the Alien Implementation of the Alien implemented and for Alien Weed Plant eradication programme Plant Eradication Programme Plant Eradication the Alien Plant Implementation of Plant Eradication Plant Eradication Monthly Reports Eradication submitted to Council by 30 submitted to Council by 30 Programme submitted to Eradication Programme the Alien Plant Programme submitted to Programme submitted to June 2019 June 2019 Council by 30 June 2018 submitted to Council by Eradication Council by 30 June 2019 Council by 30 June 2019 30 June 2018 Programme submitted to Council

CHAPTER 4

91 CHAPTER 4

1. Organizational Development Performance

1.1 Introduction

The Municipal Manager is the Head of the Municipal administration and is subject to the policy direction of Council (in terms of Section 55 of the Municipal Systems Act, Act No. 32 of 2000). The Municipal Manager is required to form and develop an economical, effective, efficient and accountable administration.

The employment of staff is subject to the Employment Equity Act, Act No. 55 of 1998. The person appointed in any capacity must have the relevant skills and expertise to perform the duties associated with the post but the protection and advancement of persons disadvantaged by unfair discrimination is also taken into account.

1.2 Human Resources

On an annual basis, councilors and employed staff are required to sign a Code of Conduct and Declaration of Financial interest. Also in place are the Human Resource Strategy reviewed when necessary and an Employment Equity Plan which is reviewed on an annual basis. One challenge the Municipality has been confronted with is the non-representation of certain race and gender groups and the failure for employment opportunities to appeal to these groups. In response to alleviating the lack of capacity and scarcity skills, the Municipality has adopted a policy on the retention of scarce skills.

Employment Equity for top management (Sec 54 & 56) by race and gender for 2018/2019 Target Group: Race and Gender Level of Representation: Required Percentage of Workforce Workforce African Female 1 14% African Male 5 72% Coloured Female 0 0% Coloured Male 0 0% Indian Female 0 0% Indian Male 0 0% White Female 0 0% White Male 1 14% Total 7 100%

92 Qualification profile for Leadership, Governance and Managers 2018/2019 Personnel Below NQF 1 NQF 2 NQF 3 NQF 4 NQF 5 NQF 6 NQF 7 NQF 8 NQF NQF NQF 1 9 10 Mayor 1

Councillors 0 0 2 13 16 3 11 1

Municipal 1 Manager Corporate 1 Services Financial 1 Services Community 1 Services Technical 1 Services Protection 1 Services Planning and 1 Development Total 0 0 2 13 16 2 12 2 3 0 2

Skills profile of employees for 2018/2019 Description Total Total Total Gender Number Percentage Trained Males Females % Professionals 15 12% 11 6 9 Artisans/Technicians 20 9% 0 12 8 Unskilled 48 59% 0 20 28 In-Service Trainees 9 20% 0 3 6 Total 92 100% 11 41 51

Qualification profile for staff employees for 2018/2019 Personnel Below NQF 1 NQF 2 NQF NQF 4 NQF NQF NQF NQF NQF 1 3 5 6 7 8 F M F M F M F M F M F M F M F M F M Professionals 0 1 0 1 0 9 1 1 2 1 0 Artisans/Technicians 0 1 9 2 8 0 0 0 0 0 0 Unskilled 0 28 20 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 0 0 30 29 3 8 9 1 1 2 1 0

1.3 Organizational Structure

To support and ensure the objectives of local government as incorporated in the White Paper are implemented within the Municipality, the administration is guided and directed by an impressive and dynamic leadership. The Ulundi Local Municipality has been structured in order to address the challenges and execute the functions delegated to it.

93 The operations of the Municipality is administered and managed by five components of Departments. Each Department is managed by a Departmental Head who is appointed in terms of Section 57 of the Local Government Municipal Systems Act, No. 32 of 2000. These departments ensure that the goals and objectives set by Council are implemented; key performance targets are achieved within the annual budget, and excellent service is delivered to the community. Each department is structures according to the line functions specified in the IDP. These Departments have sections/divisions that are headed by Level 2 and 3 Managers

The departments work closely together to provide a holistic entity and positive image of the Municipality. They also interact, co-operate, assist and support other municipal areas and Zululand District Municipality as well as provincial and national government departments.

The organization of the Municipality is as follows:

• Office of the Municipal Manager • Corporate Services • Technical Services • Community Services • Financial Services • Protection Services. • Planning and Development

During the 2018/2019 financial year the structure was amended to meet the changed circumstances and provide capacity in certain Sections. There is general compliance with the Amendment Act 7 of 2011 as well as gradual compliance with the Collective Agreements on Wage Curves.

Municipal Manager

Executive Chief Financial Executive Executive Executive Director: Officer Director: Director: Director: Executive Director Corporate Community Technical Protection Planning and Services Services Services Services Development

1.3.1 Organogram

The Ulundi Municipality has 287 number of full-time employees and 13 part-time employees to date.

Ulundi municipality Staff Establishment for 2018/2019 was approved by Council. This entails 7 Sec 54/56 Managers, 287 permanent employees and 13 contractual.

94 Organogram as at 30 June 2019 Department Total No. of Filled Post Funded Unfunded Percentage Posts Vacant Posts Vacant Posts Vacant Posts Office of the Municipal Manager 17 16 1 0 7% Corporate Services 49 45 4 0 25%

Financial Services 58 48 10 0 12% Community Services 66 61 05 0 26%

Technical Services 70 56 14 0 10% Protection Services 86 75 11 0 16% Planning and Development 21 11 10 0 4% Total 367 312 55 0 100%

2. JOB EVALUATION

The Provincial Job Evaluation Unit members and alternates for Umhlathuze Region were officially trained by Deloitte and Touch to conduct Job Evaluation, in line with KZN SALGA Policy on Job Description Evaluation and Grading. Job Evaluation Committee for Region 4 has started the job evaluation process. Ulundi Municipality has submitted the outstanding Job Descriptions that need to be evaluated and awaiting for final outcome report from the Provincial Audit Committee.

3. REMUNERATION

The Ulundi Municipality Employees are remunerated in terms of the TASK Grade System with the exception of those incumbents who are still on post levels, which are yet to be submitted to the Provisional Job Evaluation. The remunerations due date is 25th and 30th of each month to permanent and contractual employees.

4. BENEFITS

Employees are receiving statutory benefits such as Medical Aid, Unemployment Insurance Fund, Housing allowance and Skills Development Levy and Pension. Other employees have Vehicle Allowances and Cellphone Allowances which are paid in terms of vehicle allowance policy and Cellphone allowance respectively.

5. PERSONNEL EXPENDITURE

During the year 2018/2019, the Ulundi Municipality has spent about R 117 493 289.61 on employees’ salaries from an annual salary budget of R 133 938 001.96

6. AFFIRMATIVE ACTION

All advertised positions are in terms of Affirmative Action and Employment Equity Act.

95 7. RECRUITMENT

The Ulundi Municipality has recruited three (3) employees during the financial year 2018/2019 all are the youth.

8. PROMOTION

Ulundi Municipality has promoted five employees on management positions two (2) of them are females and three (3) are the males.

• Facilitated the promotion of Mrs N. Zulu as Manager Customer Care on 01 August 2018.

• Facilitated the promotion of Miss R.N. Zungu as Manager within the Department of Community Services on 01 September 2018.

• Facilitated the promotion of Mr L.D. Khanyile as Senior Manager Corporate Services on 01 September 2018.

• Facilitated the promotion of Mr C.R. Khumalo as Senior Manager within the Department of Technical Services on 01 September 2018.

• Facilitated the promotion of Mr M.X. Buthelezi as Senior Manager within the Department of Community Services on 01 September 2018.

9. TERMINATION

The Ulundi Municipality has terminated the services of nine (9) employees, please note that 4 employees exited on retirement, 1 employee resigned, 1 employee dismissed, 1 employee exited due to ill-health and 2 employees passed away.

10. SKILLS DEVELOPMENT

The Workplace Skills Plan for 2019/2020 and Annual Training Report 2018/19 was submitted to Local Government SETA and the acknowledgement of receipt of WSP & ATR Submission was signed by the LGSETA Administrator on 24 April 2019.

11. INJURY ON DUTY

Ulundi Municipality employees who were injured during this financial year 2018/2019

1. Mrs D.E. Mbatha : General Worker 24/10/2018 2. Ms N. Khumalo : Traffic reservist 22/02/2019 3. Mr Z.C. Khali : Fire fighter 31/03/2019

12. LABOUR RELATIONS

One disciplinary case which was referred to Arbitration and it is in progress.

96 13. LEAVE

The Ulundi Municipality employees took the excessive annual leave in line with the South African Local Government Bargaining Council Main Collective Agreement as well as the Basic Conditions of Employment Act as amended. At the end of the leave cycle, all leave credits was quantified to formulate leave provision for 2019/2020 and it amounted to R 8779 850.29 per annum.

14. DISCHARGE DUE TO ILL HEALTH

1 employee was discharged due to ill-health.

17 EMPLOYEE ASSISTANT PROGRAMME

Ulundi Municipality had an Employee Wellness Day on the 14th of December 2018 for all employees and Councillors.

18 GAPSKILL

The Ulundi Municipality, with the aid of the National Department of Co-operative Governance and Traditional Affairs conducted the Municipal Skills Audit to determine the skills Gap within Ulundi Municipality’s employees and Councillors.

• COGTA started by providing a Councillor Development Programme that was aimed at familiarizing Councillors with Local Government environment. Furthermore a skills audit was conducted to all Councillors in a form of questionnaires that were completed by all Councillors in order to be monitored and evaluated by COGTA in identifying the skills gap for Councillors. Skills Audit report was received by municipalities in clarifying how many councillors required training interventions. • COGTA also resolved that all municipalities will have to comply with the Skills Audit that will be conducted across all departments in order to identify skills gap, as part of their capacity building strategy. The Skills Audit was piloted from the Department of Technical Services and Financial Services department, it will further be escalated to other four remaining departments within the municipality, namely Corporate Services, Community Services, Protection Services and Planning and Development. The comprehensive report will be communicated with the Municipality once the process has been completely finalized.

• Ulundi Municipality has an approved Skills Development Plan which is aimed at identification and execution of training needs for the Councillors, Employees and unemployed youth during the financial year 2018-2019.

97 CHAPTER 5

98 Financial Overview

The complete set of financial information on how the Municipality performed is contained in the Audited Annual Financial Statement which are contained on this report Volume II and viewable on the Municipalities website on www.ulundi.gov.za

Sections within the department of finance Finance department consist of the below listed Divisions/Units which are under the control of the Chief Financial Officer:

Administration and Strategic Planning • Ensure a maximum support to all divisions so that they are able to function optimally which will eventually benefit the community. • Ensure that all Municipal finances are handled in accordance with the Local Government: Municipal Finance Management Act No.56 of 2003 and the funds are used for the intended programmes which benefit the community. • Ensure that the work environment becomes educational as well to employees through continuous communication (Internal workshops, meetings, etc). • Strive to achieve the unqualified audit report with no matters and to maintain it. • Ensure that the Batho Pele principles are brought into action on a daily basis. • Municipal Standard Chart of account Regulations have been implemented successfully, challenges that arise are attended with the assistance of main financial system and sub-systems vendors.

Expenditure Management Unit • We strive to pay creditors within 30 days upon receipt of invoices (Invoice that is compliant to Section 20 of the VAT Act no 89 of 1999) provided that all Supply Chain Management Regulations are complied with. • We strive to pay employee related costs and Councillors remuneration on time. Both costs respectively are within Treasury Norms when considered to total operating expenses. • Payments are made in compliance with Municipal Finance Management Act Circular No.82 of 2016 – Cost Containment Measures.

Revenue Management Unit • Revenue management is driven by Council Policies and by-laws. One of our Policies which is Indigent Policy which emphasizes on the well-being of our community and surrounding areas of Ulundi. Consumers who qualify as indigents are given 50khw pm of electricity and 100% rebates on refuse and Property Rates. Council is also providing R45 000 as additional rebates to Rates for all our residence. Council took a resolution to reduce to R100.00 and write off all debts that were owed by the tenants occupying wendy houses in CBD the reason being that Council was reaching out to communities that are unable to pay for services due to unemployment and affordability and supporting Local Economic Development. Based on the Revenue Enhancement Strategy, community is encouraged to pay for services so that Ulundi Municipality can deliver the services to the community. As Ulundi Municipality we also have ten vending stations established for the purposes of selling prepaid electricity to consumers and one of them is providing this service for 24 hours. All our commercial customers including Government are encouraged to make a once off payment for annual property rates. This will enhance revenue, as a result the debtors’ book will decrease. This drive is supported by Senior Management and the municipal staff members.

• Main purpose of the unit is to protect and enhance revenue position to enable the objectives of the municipality by implementing Council’s Policies, By-Laws and Strategies.

99 • Effective revenue management means that all consumers are billed correctly for all services received and all property owners are billed correct property rates in accordance with the Local Government Property Rates Act, 2004 as amended in 2014. Revenue, as a product of service delivery and the municipal valuation roll, is dependent on the extent and use of land and services provided, as well as on the municipality’s ability to accurately and comprehensively identify, record and manage all its revenue sources. Monthly reconciliations are performed between the valuation roll and the billing system, as well as regular data verification tests done to ensure that consumption charges are within acceptable norms.

The following areas were prioritized during the financial year to achieve Improved Revenue Management;

 Collection rate of 90% targeted;  Ongoing completeness of revenue reconciliations;  Reduction of outstanding government debt – various initiatives are underway to reduce government debt and ensure ongoing payment for services;  Improved indigent management;  Council’s revenue enhancement strategy;  Ulundi Financial Recovery Plan

Supply Chain Management Unit • This unit ensures that there is maximum compliance with Supply Chain Management Regulations and Municipal Policy in sourcing of goods and services. • Ensure a transparent, fair, and economic manner of sourcing of good and services. • Monthly and Quarterly Reports have been submitted in respect with the procurement of goods and services in terms of Municipal Approved Supply Chain Management Policy and Local Government: Municipal Finance Management Regulations (Published in terms of Act No.56 of 2003).The situation was also strengthened by the introduction of a Contract Management system as well as Central Suppliers database the training of which was facilitated by the dedicated delegates from the Provincial Treasury.

Assets management Unit • This unit is responsible for the maintenance of the Municipal Asset Register as well as Safeguarding of Assets as required by Section 63and Section 96 of the Local Government: Municipal Finance Management Act No.56 of 2003 respectively. • In terms of Section 96 of the Local Government: Municipal Finance Management Act No.56 of 2003 by means of unique identification of new assets, verification and monitoring the movement of assets which determines the existence and condition of the asset there after calculating depreciation of the asset as opposed to its useful life to determine future economic benefit and to be able to make provisions for replacement timeously (Budget).

Information Technology Unit • The major role of Information Technology (IT) division is to support business processes of the Municipality. This is achieved by providing a stable, secure and efficient network environment to allow efficient operation of all computer systems in the Municipality. Due to the recent upgrade of the whole network infrastructure, the network environment is now built with more durable hardware devices that run latest technologies which enable effective monitoring of user activities on the network. • Furthermore, the network infrastructure will allow the municipality to offer free Wi-Fi to the community at the municipal library once further configurations on the network are completed. The free Wi-Fi access will be an added value and a contribution to advancement of education, especially to learners utilising the library and in addition to that, IT division will also design a website specifically for the library. The website will provide more information about the services offered in the library and possibly allow community to interact with the website.

100 • The website design, development and maintenance has been done in-house. The insourcing comes with a number of benefits – efficient updating of the website is one of the benefits. Part of our plans is improve the municipal website by developing in functions that allow community to interact with the municipality for queries and complements. This will improve the communication between municipality and the community.

Budget and Reporting Unit

• The municipality’s activities are as per MFMA Section 21 (1)(b)(i), which states that the Mayor of a municipality must approve the Budget Process Plan at least 10 months prior the start of the budget year and table in the municipal council a time schedule outlining key deadlines for the preparation, tabling and approval of the annual budget. • The MFMA Act no.56 of 2003 section 71 requires the Municipality to submit a Financial Report within 10 working days of each month, the Municipality must submit two sets of reports namely; Data Strings and Manual submissions which are submitted to the LG Portal and LG Database respectively. On a monthly basis these Financial Reports are submitted to the Executive Committee for Reporting purposes. • The Municipality welcomed the new Regulations on MSCOA, in terms of which 2017/18 Budget was prepared in a new format and where the Municipality was able to comply with three validation phases. The Implementation phase was successfully completed since the Municipality was transacting using version 6.1 of MSCOA and preparing a 2018/19 Budget in the new MSCOA 6.2 version. • The Municipality participates in the Internship Programme which allows graduates in the commercial field to be exposed to Financial Management for a maximum of two years and in this program a maximum of five interns are subjected to a three month rotational plan where they are deployed to different divisions / sections of the department for relevant training purposes and this is in line with the conditions of the Financial Management Grant (FMG). In the past decade this program has been a success since all the interns has been absorbed by the municipality. 130 Statement of Financial Performance Pearl (Please complete columns with yellow for now

Summary The statement of financial performance reflects a summary of income and expenditure below:

1. Actual operating Revenue versus Budget No Description Actual Revenue- Budget – 18/19 Actual Revenue- 18/19 (‘R) (‘R) 18/19 (‘R) 1. Property rates 64,540,056 65,117,000 60,674,971.86

2. Property rates - penalties imposed and collection charges 3. Service charges 67,716,380 77,280,000 79,454,565.49

4. Rental of facilities and equipment 1,164,126 1,240,000 1,446,495.16

5. Interest earned - external 724,229 1,600,000 1,370,573.53

7. Licences and permits 56,831.00 3,900,000 170,560

8. Government grants and subsidies 205,349,009.00 209,349,000 191,061,718.64

9. Other income 5,633,710 3,319,000 1,544,296.22

10. Fines 889,421 5 500 000 4,850,921.00

101 ACTUAL OPERATING REVENUE 2017/18 BY SOURCE

Property Fines Property rates - Other 1.5% rates penalties income 17.6% imposed 0.2% and collection charges 0.3%

Service charges 20.3%

Government Rental of grants and Licences Interest facilities and subsidies and permits earned - equipment 57.7% 0.1% external 0.4% 0.4%

REVENUE VS BUDGET 2017/2018 REVENUE VS BUDGET 2016/2017 250,000 200,000 180,000 200,000 160,000 140,000 150,000 120,000 100,000 100,000 80,000 60,000 50,000 40,000 20,000 - - Fines Other income Property rates Service charges Licences and permits Rental of facilities and… Gain on Disposal of PPE Government grants and… Property rates - penalties… Interest earned - external

2017/18 Actual 2017/18 Budget 2016/17 Actual 2016/17 Budget

2. Municipal reliance on Government Grants (Own revenue versus Operating Government Grants) No Description Actual Revenue Actual Revenue-2017/18 2018/19 (‘R) (‘R) 1. Municipal Generated revenue 145 328 000 169 238 000 2. Operating Government Grants 198 530 000 183 656 000

102

OWN REVENUE vs OPERATING OWN REVENUE vs OPERATING GOVERNMENT FUNDING GOVERNMENT FUNDING Municipal 2018/2019 Generated Municipal 2017/2018 Generated Revenue Revenue 48% 42%

Operating Governme Operating nt Grants Governme 58% nt Grants 52%

The slight reduction in own revenue due to the revenue challenges faced by the Municipality to collect from the ITB and Farmers while the account accumulate interest continuously.

3. Actual operating expenditure No Description Actual Expenditure- Budget – 18/19 (‘R) Actual 18/19 (‘R) Expenditure- 17/18 (‘R) 1. Employee related costs 134,294,034 135,102,111 117,493,289.61 2. Councillors remuneration 16,720,824 17,500,000 14,702,723.83 3. Contracted services 56,553,162 67,080,000 31,173,734.67 4. General Expenses 39,664,832 63,221,000 30,782,862.04 5. Depreciation and Amortization 37,680,443 45,387,000 26,656,509.75 7. Bulk purchase – Electricity 73,077,864 49,000,000 65,507,221.57 8. Finance costs 11,075,299 5,516,000

103 ACTUAL OPERATING EXPENDITURE ACTUAL OPERATING 2017/18 BY CATERGORY EXPENDITURE 2018/19 BY Finance CATERGORY costs Repairs and Transfers 2% maintenance Inventory and Bulk 0% Employee Operational consumed subsidies purchase – related Cost9% 2% Electricity 0% costs Contracted 18% 37% services 19% Employee related costs 35%

Depreciatio Councillors - General Contract Remunerati n and remunerati Bad Debts Expenses ed Bulk on of Amortizatio on Written off Depreciation 8% services purchases councillors4 n 5% 2% 10% 18% 19% % 12%

EXPENDITURE VS BUDGET 2017/18

140,000 120,000 100,000 80,000 60,000 40,000 20,000 -

2017/18 ACTUAL 2017/18 BUDGET

Employee related costs is within the norm as guided by Municipal Finance Management Act Circular No. 71. The increase are mostly due to the general price increase as guided by Municipal Finance Management Act circular No 79 which suggested that 6.2% be applied.

4. Actual Capital expenditure - 18/19 No Description Actual Grant Actual Grant allocation Expenditure- allocation Expenditure- 17/18 (‘R) 18/19 (‘R) (‘R) 17/18 (‘R) 1. Expenditure (MIG) 36,335 000 36,335 000 31 388 000 31 388 000 29 . Expenditure 18,000 000 18,000 000 26 000 000 26 000 000 (INEP)

104 ACTUAL CAPITAL EXPENDITUREvs ACTUAL CAPITAL EXPENDITURE vs GRANT ALLOCATION 2018/19 GRANT ALLOCATION 2017/18 2017/18 Grant 2018/19 Allocation Grant 50% Allocation

2018/19 2017/18 Actual Actual Expenditure Expenditure 50%

Municipality incurred an expenditure which in line with the conditions of the grants as prescribed in Division of Revenue Act.

5. Analysis and Interpretation of Annual Financial Statements

Ratio Norm Result Comment Capital Expenditure to 10% - 20% 31 388 000 / 291 854 000 The Municipality managed to Total Expenditure *100= 10.75% prioritise the budget towards service delivery this is evidenced by the ratio which is 10.75% which is within the stipulated norm

Remuneration as % of 25% - 40% 146 578 000/ The ratio shows that the Total Operating 291 854 000 *100 = 50.22% Municipality exceeded the ratio Expenditure norm due to promotions and permanently employing contracted staff.

Capital Expenditure 95% - 100% 31 388 000 / The ratio indicates that the Budget Implementation 31 388 000 *100 = 100% Municipality has used all the Indicator capital allocations towards service deliver in accordance with the grant conditions as shown on the result where all grant allocation was utilised.

105 OWN REVENUE vs OPERATING OWN REVENUE vs OPERATING

GOVERNMENT FUNDING GOVERNMENT FUNDING Municipal 2018/2019 2017/2018 Generated Municipal Revenue Generated 48% Revenue 42%

Operating Governme Operating Governme nt Grants 58% nt Grants 52%

Municipality incurred an expenditure which in line with the conditions of the grants as prescribed in Division of Revenue Act.

6. Analysis and Interpretation of Annual Financial Statements Ratio Norm Result Comment Capital Expenditure to 10% - 20% 31 388 000 / 291 854 000 The Municipality managed to Total Expenditure *100= 10.75% prioritise the budget towards service delivery this is evidenced by the ratio which is 10.75% which is within the stipulated norm

106 CHAPTER 6

107 6.1 Auditor-General’s Audit Findings

The municipality received an unqualified audit report for the 2018/2019 financial year with matters of emphasis. An action plan on matters raised was developed and monitored during the 2019/2020 financial year, as depicted hereunder.

108 109 110 111 112 113 114 115 116 117 118 119 ACHIEVED = Remedial Action has been ULUNDI MUNICIPALITY completed NOT ACHIEVED = Remedial Action not completed by the ACTION PLAN ON A-G'S FINDINGS: 2018/2019 Implementation Date

ON-GOING/IN PROGRESS = No specific Implementation Date / Partially completed Updated: 16/01/2020 Responsible Implimentation Management Reported Evidence (POE) Statu No. A-G Finding Causal Factors Remedial Action Plan Comments HoD Date Progress Required s 1 Material uncertainty relating to going concern. AR 7: 1. Strive to honour payments within 30 Chief Financial 01/07/2019 Monthly creditors The municipality incurred a deficit of R37.22m for the year and as days and as at the end of the fin/year. Officer recons. of that date the municipality's current liabilities exceeded its current assets by R124.29m. 2. Performance of current ratio and acid Chief Financial Monthly from end Cashflow and ratio test ratio analysis. Officer of Jan'20 analysis.

2 Material losses - receivables from exchange transactions; AR 9: Data cleansing which is Enforcement of the Credit Conrol and Chief Financial Ongoing Currently the Debtors Age 1. Interim annual As disclosed in the Statement of financial Performance material part of debt Debt Collection Policy Officer Analysis as at 31 December financial statements. losses of R6.46 m was incurred as a result of irrecoverable trade management 2019 reflects an amount of debors written off. R103 372 434 and it is 2. Monthly Reconciliation of non current liabilities anticipated that by 30 June and commitments and 2020 only collectable debt is cashflow statements. dealt with.

3 Material losses - electricity; AR 10: Inaccurate meter 1. Monthly Pre-billing checks. Director, Monthly 1. Pre billing report. The municipality incurred material electricity losses of R22,49 m readings and illegal Technical which represents 36% of total electricity purchased. connections. 2. Meter auditing and disconnections. Director, Monthly 2. Audit and Technical disconnection monthly report.

120 4 Annual Financial Statements; AR27: Interim Financial Interim Financial Statements will be Chief Financial 28/02/2020 Currently Interim Financial 1. Interim annual The Annual Financial Statements submitted for auditing were not Statements not done. produced by no later than 28 February Officer Statements are being financial statements. prepared in all material respects in accordance with the 2020. prepared in order to achieve requirements of section 122 Of the MFMA. Material the 28 February 2020 2. Monthly Reconciliation of non current liabilities misstatements on non current liabilities, committments and deadline and commitments and cashflow statements identified by the auditors in the submitted cashflow statements. financial statements were subsequently corrected, resulting in the financial statements recieving an unqualified audit opinion.

5 Expenditure Management; AR 28: This municipality has a 1, A 5-year Repayment Plan has been Chief Financial 01 Ocober 2019 1. 5-year Repayment Money owed by the municipality was not always paid within 30 chalenge with Eskom entered into with Eskom Officer Plan document. days, as required by section65(2)(e) of the MFMA debt which hinders timeous payments to other creditors such as 2. Continued implementation of the 2. Proof of 100% Pension fund and Financial Recovery Plan so that there is payment to Eskom. SARS. more expendable cash save for filling of critical positions.

3. Avoidance of payment of interest on 3. Proof of monthly late payments to other creditors. cashflow management meetings.

4. Downward adjustment of budget. 4. Nov'2019 Special Budget adjustment and Feb'2020 Budget adjustment. 5. Compliance with National Treasury 5. Section 71 Reports. Regulations No 97. 6 Expenditure Management; AR 29: This municipality has a 1, A 5-year Repayment Plan has been Chief Financial 01 Ocober 2019 1. 5-year Repayment Reasonable steps were not taken to prevent fruitless and chalenge with Eskom entered into with Eskom Officer Plan document. wasteful expenditure amounting to R11.08m as disclosed in Note debt which hinders 34.1 to the FS, in contravention of s62 (1) (d) of the MFMA. The timeous payments to majority of the expenditure was due to penalty interest incurred other creditors such as 2. Continued implementation of the 2. Proof of 100% on late payment of accounts. Pension fund and Financial Recovery Plan so that there is payment to Eskom. SARS. more expendable cash save for filling of critical positions.

3. Avoidance of payment of interest on 3. Proof of monthly late payments to other creditors. cashflow management meetings.

4. Downward adjustment of budget. 4. Nov'2019 Special Budget adjustment and Feb'2020 Budget adjustment. 5. Compliance with National Treasury 5. Section 71 Reports. Regulations No 97.

121 7 Expenditure Management; AR 30: This was due to SCM 1. A resolution to do away with SCM All HOD's 1-Jul-19 In all current bids/tenders All bids awarded in Reasonable steps were not taken to prevent irregular regulation 32 awards regulation 32 was taken by local production content is 2019/20 financial year to expenditure amounting to R72.61 million as disclosed in note which were effected Management. evaluated. comply as undertaken. 34.2.1 to the financial statements,as required by section 62(1)(d) from previous financial (IA to audit as per Audit Plan). of the MFMA.The majority of the irregular expendiutre was years. 2. Training of all bid committee caused by the preference point system not being applied and bid members. documentation for the procurement of commodities designated for local content and production not stipulating minimum 3. Always comply with SCM iro obtaining thresholds. quotations.

4. For all quotations, declarations to be obtained.

5. To appoint all contractors through competitive bidding. (It is however noted that payments iro turnkey awarded projects will continue taking place).

8 Consequence management; AR 31: UIFWE Committee UIFWE Committee to do investigations MM Ongoing Investigation Report. Irregular as well as fruitless and wasteful expenditure incurred by with approved TOR did and report the municipality was not investigated to determine if any person not exist. is liable for the expenditure, as required by Section 32(2) (b) of the MFMA.

9 Human resource management; AR 32: 1. Establish a joint committee between 1/31/2020 1. Notice of Meeting, Appropriate systems and procedures to monitor, measure and Corporate & MM's Office to drive the Agenda, Minutes and evaluate performance of staff below the level of deputy director, process. Attendance Registers. were not developed and adopted, as required by s67 (1) (d) of 2. Review PMS policy. 29-Feb-20 Council Resolution the LG Systemes Act 2000. 3. Review PMS Framework. 29-Feb-20 Council Resolution. 4. Develop Performance Agreements 30-May-20 Performance Agreement and Assessment Tools. document & Assessment Tool. 5. Introduce PMS to the LLF. 30-Mar-20 Notice of Meeting, Agenda, Minutes and Attendance Registers. 6. Workshop PMS to Extended Manco. 30-Apr-20 Notice of Workshop, Attendance Register and Presentation. 7. Procure PMS system. 31-Jul-20 Invoice & GRV. 8. Review Organisational Structure. 30-Jun-20 Council resolution.

9. Adopt PMS policy. 30-Jun-20 Council resolution 10. Implement PMS policy. 31-Jul-20 Completed Performance agreements.

122 10 Procurement and Contract Management; AR 33: Non compliance with To always obtain 3 quotations regarding Chief Financial Ongoing All procurement has been Quotations. Some of the goods and services with a transaction value of below SCM regulations and transactions to the value below R200 Officer centralised. R200 000 were procured without obtaining the required price SCM policy 000. quatations, in contravention of supply chain managment (SCM) regulation 17(a) and (c). Similiar non compliance was also reported in the prior year.

11 Procurement and Contract Management; AR 34: Document All payment related information to be Chief Financial 1-Jul-19 Currently all payment Evaluation results The preference point system was not applied to some of the management included in the payment voucher. Officer related documentation is attached to the payment procurement of goods and services above R30 000 as required by included in the payment voucher. section 2(a) of the preferential procurement policy framework voucher. act,2000 (act no.5 of 2000).

12 Procurement and Contract Management; AR 35: Inadequate training Training of all bid committee members Chief Financial 1-Jul-19 In all current bids/tenders 1.Evaluation report and Some of the bid documentation for procurement of comodities was done by Provincial Treasury wereby Officer local production content is the quotation request designated for local content and production,did not stipulate the all members attended and training on evaluated. stating minimum minimum threshold for local production and content as required local production content was done. threshold for local content production to be by the 2017 preferential procurement regulation 8(2).Similiar non attached to the voucher. compliance was also reported in the prior year. 2.Declaration of interest to be attached.

13 Procurement and Contract Management; AR 36: Document To intensify filling measures. Chief Financial 1-Jul-19 Currently all payment Declaration of interest to Some of the qoutations were accepted from the bidders who did management Officer related documentation is be attached. not submit a declaration on whether they are employed by the included in the payment state or connected to any person emplyed by the state,as voucher. required by SCM regulation 13(c).

No of Findings 13 No of Remedial Actions 36 Achieved 0 Not Achieved 36 Ongoing/In Progress 0

123

APPENDIX A

124 ULUNDI MUNICIPAL POLITICAL STRUCTURE SERVING COUNCILLORS FOR THE 2016 TO 2021 TERM OF OFFICE

THIS IS THE POLITICAL STRUCTURE FROM 1 JULY 2018 TO 30 JUNE 2019

COUNCILLORS NAMES GENDER IDENTITY NUMBERS POLITICAL PARTY & STATUS IFP – PR Cllr Honourable Speaker Councillor N.J. Manana Female 480717 0598 08 4 Chairperson of Council IFP – PR Cllr His Worship the Mayor Councillor W.M. Ntshangase Male 670516 5527 08 4 Chairperson of EXCO IFP, Ward 11 Cllr Honourable Deputy Mayor Councillor T.G. Madela Female 660516 0509 08 9 EXCO Member , Chairperson of the Portfolio Committee IFP - Ward 17 Cllr Councillor K.P. Ngema Male 700602 5718 08 1 Ordinary Member of Council -Chief Whip IFP-Ward 02 Cllr EXCO Member, Chairperson of the Councillor R.B. Nyawo Male 820119 5656 08 5 MPAC

iNkosi M.D. Buthelezi Male 770204 5509 08 4 Section 81 Traditional Leader

iNkosi M.P. Mlaba* Male 510529 5479 08 5 Section 81 Traditional Leader

iNkosi S.T.Z. Ndebele Male 841125 6485 08 9 Section 81 Traditional Leader

iNkosi N.M. Ntombela* Female 510529 5479 08 5 Section 81 Traditional Leader

iNkosi B. Zulu Male 480731 5538 08 6 Section 81 Traditional Leader

iNkosi F.A. Zungu* Male 661204 5422 08 8 Section 81 Traditional Leader

iBamba buKhosi N.N.E. Mpungose* Female 720912 0711 08 0 Section 81 Traditional Leader IFP-Ward 03 Cllr EXCO Member, Councillor S.M. Buthelezi Male 770925 5315 08 6 Chairperson of the Portfolio Committee IFP - Ward 14 Cllr Councillor M.S. Buthelezi Male 660308 5281 08 2 EXCO Member Chairperson of Protection Services Portfolio IFP-PR Cllr EXCO Member, Councillor H.J. Mlambo Male 630507 5750 08 0 Chairperson of the Portfolio Committee IFP PR Cllr EXCO Member, Councillor Adv R.V. Sibiya Male 590417 5702 08 1 Chairperson of the Portfolio Committee

Councillor Prince T.M. Buthelezi Male 500325 5421 08 2 ANC PR Cllr EXCO Member

Councillor H.S. Sibiya * Female 860101 2555 08 9 ANC PR Cllr EXCO Member IFP, Ward 1 Cllr Councillor P.M. Mthethwa Male 750223 5427 08 3 Ordinary Member of Council IFP - Ward 4 Cllr Councillor N.D. Masondo Male 640511 5472 08 1 Ordinary Member of Council IFP - Ward 5 Cllr Councillor S.N. Buthelezi Male 831014 5611 08 8 Ordinary Member of Council IFP - Ward 6 Cllr 125 Councillor Z.B. Mncube Male 570527 5787 08 2 Ordinary Member of Council IFP - Ward 7 Cllr Councillor J.E. Xulu Male 521125 5513 08 5 Ordinary Member of Council IFP - Ward 8 Cllr Councillor A.M. Sibiya Male 690812 5590 08 1 Ordinary Member of Council IFP - Ward 9 Cllr Councillor L.B. Khumalo Male 770527 5884 08 5 Ordinary Member of Council IFP - Ward 10 Cllr Councillor M.S. Mhlongo Male 76022 354 34 08 7 Ordinary Member of Council IFP - Ward 12 Cllr Councillor T.K. Mkhize Male 780319 5177 08 4 Ordinary Member of Council IFP – Ward 13 Cllr Councillor L. Yaka Male 901129 5707 08 5 Ordinary Member of Council IFP-Ward 15 Cllr Councillor S.P. Ximba Female 760902 0527 08 2 Ordinary Member of Council IFP - Ward 16 Cllr Councillor M.E. Buthelezi Male 650516 5233 08 3 Ordinary Member of Council IFP - Ward 18 Cllr Councillor M. Mdlalose Male 710412 5607 08 8 Ordinary Member of Council IFP - Ward 19 Cllr Councillor S.D. Sibiya Male 741008 5511 08 1 Ordinary Member of Council IFP - Ward 20 Cllr Councillor S.Z. Mkhize Male 730207 5527 08 8 Ordinary Member of Council IFP - Ward 21 Cllr Councillor T.P. Khanyile Male 700327 5799 08 5 Ordinary Member of Council IFP - Ward 22 Cllr Councillor V. Ngcobo Male 631114 5583 08 9 Ordinary Member of Council IFP - Ward 23 Cllr Councillor J.V. Buthelezi Male 680512 5411 08 8 Ordinary Member of Council IFP - Ward 24 Cllr Councillor D. Khoza Male 800331 5549 08 5 Ordinary Member of Council ANC PR Cllr Councillor J.T. Gasa Male 490204 5528 08 3 Ordinary Member of Council ANC PR Cllr Councillor Z. Siyaya Female 750820 0962 08 7 Ordinary Member of Council ANC PR Cllr Councillor S.F. Cindi Female 510115 0552 08 2 Ordinary Member of Council ANC PR Cllr Councillor M.R. Dubazane Male 731023 5679 08 7 Ordinary Member of Council ANC PR Councillor T.D. Sikhakhane Male 82122655 01 083 Cllr Ordinary Member of Council ANC PR Cllr Councillor I.P. Ngobese Female 590309 0557 08 3 Ordinary Member of Council ANC PR Cllr Councillor S. Ntshingila Female 881126 0339 082 Ordinary Member of Council ANC PR Cllr Councillor N.G. Dlamini Female 681005 0895 081 Ordinary Member of Council

126 Councillor S.P. Nakin* Female 870927 1673 08 7 ANC PR Cllr Ordinary Member of Council EFF PR Cllr Councillor X.T. Mbatha Male 820128 5363 087 Ordinary Member of Council IFP PR Cllr Councillor S.S. Buthelezi Female 850103 0714 08 2 Ordinary Member of Council IFP PR Cllr Councillor P.B. Mbatha Female 900227 1006 089 Ordinary Member of Council IFP PR Cllr Councillor W.V. Mbatha Male 680901 5726 084 Ordinary Member of Council IFP PR Cllr Councillor M.Z. Sikhakhane Female 681001 0512 08 1 Ordinary Member of Council IFP PR Cllr Councillor M.T. Mthembu Male 761128 5624 083 Ordinary Member of Council IFP PR Cllr Councillor C.K. Zungu Male 710830 5400 08 1 Ordinary Member of Council

Councillor M.A.Zulu* Male 741123 5297 08 4 ANC PR Cllr Ordinary Member of Council IFP PR Cllr Councillor S.V. Zondo Female 630322 0518 08 0 Ordinary Member of Council

Notes:-

* iNkosi M.P. Mlaba passed away in January 2019 during his term of office “May his soul rest in peace”

* iNkosi NM Ntombela’s service was terminated in May 2019 per the KZN Provincial Gazette repealing Notice No 149 of 2016 on identification of Traditional Leaders who may participate Municipal Councils in terms of Section 81 of the LGMSA 117/1998

* iNkosi F.A. Zungu and iBamba buKhosi N.N.E. Mpungose identified to serve in May 2019 per the KZN Provincial Gazette repealing Notice No 149 of 2016 on identification of Traditional Leaders who may participate Municipal Councils in terms of Section 81 of the LGMSA 117/1998

*Cllr H.S. Sibiya resigned in April 2019

*Cllr M.A.. Zulu was appointed as PR Councillor in May 2019

127

APPENDIX B

128 TERMS OF REFERENCE FOR COUNCIL STANDING COMMITTEES

The Executive and Finance Committee Powers delegated to the Executive and Finance Committee

1. General Powers • Designates Councillors, as determined by the MEC as full-time Councillors;

• Sets policy in respect of matters falling within the delegated powers of the Executive Committee or within the powers of the executive, below itself;

• Comments on proposed legislation and government policies;

• Appoints or nominates Councillors to attend national and local meetings/conferences/ seminars, etc.;

• Appoints or nominates Councillors to represent Council on outside bodies;

• Co-ordinates the operations of the Councillors;

• Decides to institute or defend any action in the High Court, or court of equal or higher stature;

• Decides to institute or defend arbitration proceedings in matters where it otherwise would have been dealt with the High Court or court of equal or higher stature;

• Grants leave of absence to members from meetings of the Executive Committee;

2 Financial Matters • Determines the amount of loss of damage suffered by Council

• where the Municipal Manager or any other manager reporting directly to the Municipal Manager or other staff member has been responsible for such loss or damage, and recovers the loss or damage from them;

• Takes any appropriate action with regard to any loss of or shortage in funds or property belonging to or controlled by the Council involving alleged fraud, theft or negligence on the part of all staff, members of Council or any other structure of Council;

• Approves the virement of funds of any capital amount provided that such virement is taken up in the adjustment estimates;

• Resolves any other matter not specifically reserved by Council or specifically delegated to another structure or individual.

129 EXECUTIVE AND FINANCE COMMITTEE Councillors Names Ordinary Meetings Special Meetings Total Number (12) Total Number (3)

Cllr W.M. Ntshangase 12 3 Cllr T.G. Madela 9 3 Cllr N.J. Manana 7 1 Cllr Prince T.M. Buthelezi 6 2 Cllr M.S. Buthelezi 10 2 Cllr S.M. Buthelezi 11 3 Cllr H.J. Mlambo 7 1 Cllr Adv. R.V. Sibiya 8 2 Cllr H.S. Sibiya* 4 1 Cllr C.K. Zungu 12 3 Cllr S.P. Nakin* 1 -

* Cllr H.S. Sibiya resigned in April 2019 * Cllr S.P. Nakin elected to serve in EXCO in May 2019

The Portfolio Committees are established with the primary objective of oversight in respect of departmental performance. These Committees analyze departmental performance targets set in the IDP, Service Delivery Budget Implementation Plan (SDBIP) and other specific documented deliverables agreed to as determined by Council and adopted as amendments to the SDBIP. The oversight functions of Portfolio Committees are provided below. It is important not to lose sight of general functions as they provide the basis for specific oversight roles.

Responsibilities of Portfolio Committees:- The responsibilities of the Portfolio Committees, in respect of their functional areas are:- 1. To develop and recommend strategy; 2. To develop and recommend by-laws; 3. To consider and make recommendations in respect of the draft budget and IDP; 4. To ensure public participation in the development of policy, legislation ,IDP and budget; 5. To exercise oversight on all functional areas.

The general functions of Portfolio Committees are:- 1. To formulate in consultation with the relevant Head of Department, policy falling within the functional area of the portfolio;

2. To receive and consider annual business plans falling within the functional area of the portfolio;

130 3. To oversee the implementation of the business plans of the functional areas of the portfolio;

4. To oversee the review of financial performance against approved budgets relating to prior and current years including dealing with reports from the Auditor- General;

5. To formulate and prepare in consultation with the relevant Head of Department the draft budget in respect of the functional areas of the portfolio, including tariffs of charges;

6. To receive and consider reports and recommendations submitted in respect of the functional areas of the portfolio;

7. To ensure compliance with the legislation, norms and standards in respect of the functional areas of the portfolio;

8. To recommend the passing or amendments of by-laws pertaining to the function of the portfolio;

9. To evaluate and recommend the prioritization of projects falling within the functional areas of the portfolio; and

10. To consult with the municipal manager and the relevant Head of Department on Council's policies and programs

1) Community Services Portfolio Committee Legislative Functions: • Control of public nuisances • Cleansing of public places • Refuse removal, refuse dumps and solid waste disposal • Public Libraries • Community Awareness Programmes • Indigent Support • Youth Social Development Programmes • Cultural Programmes • HIV/AIDS and communicable diseases • Greening Programmes • Indigent and Pauper Burial • Amusement facilities • Local amenities • Local sport facilities • Parks and recreation

Administrative Functions: • Municipal Libraries • Sport on municipal facilities and within the municipal area • Licensing of dogs • Refuse dumps • Cemeteries and burials • Facilities for the accommodation of, care and burial of animals • Social upliftment programmes

131 COMMUNITY SERVICES PORTFOLIO COMMITTEE

Councillors Names Total Number of Meetings (14)

Cllr M.S. Buthelezi 13 Inkosi M.D. Buthelezi 6

Cllr M.E. Buthelezi 10

Cllr S.N. Buthelezi 9

Cllr M.R. Dubazane* 2

Cllr D. Khoza * 2 Cllr N.D. Masondo 10 Cllr S.Z. Mkhize 9 Cllr H.S. Sibiya* 6

* Cllr M.R. Dubazane was redeployed to serve in Tourism Portfolio Committee only at the end of 1st quarter (September 2018) * Cllr D Khoza was redeployed into the Tourism Portfolio Committee * Cllr H.S. Sibiya resigned in April 2019

2) Economic Development Dev. Portfolio Committee Legislative Functions: • Local Economic Development • Rural Development • Small Medium Micro Enterprises Development • Trading Regulations • Informal sector development

Administrative Functions: • Local Economic Development Awareness Programmes • Facilitation of rural development initiatives • Promotion of job creation initiatives • Skills Development for Co-operatives and SMMEs; • Grants –In-Aid • Business Administration • Business partnerships • Economic research and policy • Trading management • Promotion of international relations

LOCAL ECONOMIC DEVELOPMENT PORTFOLIO COMMITTEE

Councillors Names Total Number of Meetings (6)

Cllr T.G. Madela 6 Inkosi N.M. Ntombela* 4 Cllr S.S. Buthelezi 6 Cllr S.F. Cindi 2 Cllr M.T. Mthembu 5 Cllr T.D. Sikhakhane 2 Cllr S.P. Ximba 4 Cllr L. Yaka 3

*Inkosi NM Ntombela’s service was terminated in May 2019 per the Local Government Gazette on participation of Section 81 Traditional Leaders in Municipal Councils

132 3) Tourism Portfolio Committee Legislative Functions: • Provision and maintenance of Tourism services, sites and attractions • Site Heritage and cultural preservation and development • Promotion, marketing and development of Local Tourism • Monitoring of Local Tourism operators

Administrative Functions: • Drive Tourism quality assurance • Provision and maintenance of tourist services • Tourism Awareness Programmes • Tourism sites and attractions • Regulation of tourism operators • Tourism structures and institutions • Maintaining Database of registered tourism products and service providers • Local Information Services • Capacity Building

TOURISM PORTFOLIO COMMITTEE

Councillors Names Total Number of Meetings (6)

Cllr Adv.R.V. Sibiya 6 Inkosi M.P. Mlaba* 0 Cllr J.V. Buthelezi* 1 Cllr M.R. Dubazane 1 Cllr B.L. Khumalo* 1 Cllr X.T. Mbatha* 0 Cllr M. Mdlalose 6 Cllr M.S. Mhlongo 4 Cllr P.M. Mthethwa 5 Cllr J.T. Gasa* Cllr D. Khoza * 0 Cllr M.Z. Sikhakhane * 4

* iNkosi M.P. Mlaba passed away in January 2019 during his term of office “May his soul rest in peace”

The following Councillors were redeployed in the 2nd Quarter on 01 October 2018

* Cllr J.V Buthelezi was redeployed into the Community Services Portfolio * Cllr B.L. Khumalo was redeployed into the Planning & Development Portfolio * Cllr X.T. Mbatha was redeployed into the Protection Services Portfolio

* Cllr J.T. Gasa, Cllr D. Khoza & Cllr M.Z. Sikhakhane were redeployed into the Tourism Portfolio Committee

4) The Technical Services Portfolio Committee Legislative functions: • Electricity and gas reticulation matters • Storm-water management systems • Municipal roads • Street lighting • Fleet Management 133 Administrative Functions: • Sustainable provision of technical and Infrastructure • Electricity Supply • Building Maintenance • Municipal Roads Management

TECHNICAL AND INFRASTRUCTURE PORTFOLIO COMMITTEE

Councillors Names Total Number of Meetings (11) Cllr S.M. Buthelezi 11 Inkosi F.A. Zungu * 0 Cllr P.B. Mbatha 6 Cllr S.P. Nakin 6 Cllr V. Ngcobo 10 Cllr S.D. Sibiya 6 Cllr S. Siyaya 3 Cllr J.E. Xulu 10

5) Planning and Development Portfolio Committee Legislative functions: • Spatial Planning and Land Use Management • Planning and Development • Real Estates • Housing Development • Alienation, acquisition and use of immovable residential property • Building regulations • Billboards and the display of adverts in public places • Fencing and fences

Administrative Functions: • Development planning • Land Use and Development Management • Land survey • Housing administration • Sustainable Provision of land • IDP • GIS

PLANNING & DEVELOPMENT PORTFOLIO COMMITTEE

Councillors Names Total Number of Meetings (13) Cllr H.J. Mlambo 13 Inkosi B. Zulu 10 Cllr Prince T.M. Buthelezi 8 Cllr B.L. Khumalo* 2 Cllr T.K. Mkhize 8 Cllr K.P. Ngema 11 Cllr I.P. Ngobese 9 Cllr M.Z. Sikhakhane * 5 Cllr S Ntshingila* 9 Cllr S.V. Zondo * 8

*Cllr S Ntshingila & Cllr S.V. Zondo were deployed to serve in this Portfolio Committee in August 2018 *Cllr M.Z. Sikhakhane was redeployed into the Tourism Portfolio Committee in the 2nd quarter

134

PLANNING & DEVELOPMENT PORTFOLIO COMMITTEE

*Cllr S Ntshingila & Cllr S.V. Zondo were deployed to serve in this Portfolio Committee in August 2018 *Cllr M.Z. Sikhakhane was redeployed into the Tourism Portfolio Committee in the 2nd quarter

6) Protection Services Portfolio Committee Legislative Functions: • Control of traffic and parking • Security • Law Enforcement • Pounds • Noise pollution • Public gatherings management

Administrative Functions: • Fire Fighting services • Disaster Management • Road Safety • Development and Implementation of rank permits • Issue learners and drivers licence • Road Traffic Administration

PROTECTION SERVICES PORTFOLIO COMMITTEE

Councillors Names Total Number of Meetings (10) Cllr C.K. Zungu 9 Inkosi S.T.Z. Ndebele 3 Cllr N.G. Dlamini 5 Cllr J.T. Gasa* 0 Cllr T.P. Khanyile 8 Cllr W.V. Mbatha 10 Cllr X.T. Mbatha * 2 Cllr Z.B. Mncube 9 Cllr A.M. Sibiya 5 *Cllr J.T. Gasa was redeployed into the Tourism Portfolio Committee in the 2nd quarter October 2018 *Cllr X.T. Mbatha was redeployed to serve into this Portfolio Committee in the 2nd quarter starting in October 2018

135

MUNICIPAL PUBLIC ACCOUNTS COMMITTEE

Councillors Names Total Number of meetings (5) Cllr R.B. Nyawo 5 Cllr T.K. Mkhize 3 Cllr P.B. Mbatha 2 Cllr W.V. Mbatha 5 Cllr N.G. Dlamini 4

136

APPENDIX C

137

ULUNDI LOCAL MUNICIPALITY

MANAGEMENT STRUCTURE

2018/2019

N. G. ZULU MUNICIPAL MANAGER SEC 57 MM01

T. A. NTOMBELA M. B. KHALI W.C DeWET Z. G. DHLAMINI R. M. MAZIBUKO J. H. MHLONGO EXECUTIVE DIRECTOR EXECUTIVE DIRECTOR EXECITIVE DIRECTOR EXECUTIVE DIRECTOR EXECUTIVE DIRECTOR CHIEF FINANCIAL OFFICER COMMUNITY SERVICES PROTECTION SERVICES TECHNICAL SERVICES CORPORATE SERVICES PLANNING & DEVELOPMENT SEC 57 SEC 57 SEC 57 SEC 57 SEC 57 SEC 57 FIN 01 COMM 01 PROT 01 TECH 01 CORP 01 PLAN DEV 01

138

APPENDIX D

139 FUNCTIONS OF THE MUNICIPALITY

Chapter 3, Section 11 of the Local Government: Municipal Systems Act, No. 32 of 2000 provides that the Executive and legislative authority of a municipality is exercised by the council of the municipality and the council takes all the decisions of the municipality although in terms of section 59, a municipal council must develop a system of delegation that will maximize administrative and operational efficiency and provide for adequate checks and balances.

A municipality exercises its legislative or executive authority by;

(a) Developing and adopting policies, plans, strategies and programmes including targets for delivery (b) Promoting and undertaking development, (c) Establishing and maintaining and administration; (d) Administering and regulating its internal affairs and the local government affairs of the local community; (e) Implementing applicable national and provincial legislation and its by-laws; (f) Providing municipal services to the local community, or appointing appropriate service providers; (g) Monitoring and where appropriate regulating municipal services where those services are provided by service providers other than the municipality; (h) Preparing, approving and implementing its budget; (i) Imposing and recovering rates, taxes, levies duties, services fees and surcharges on fees including setting and implementing tariff, rates and tax and debt collection policies; (j) Monitoring the impact and effectiveness of any services, policies, programmes and plans; (k) Establishing and implementing performance management systems; (l) Promoting a safe and healthy environment; (m) Passing by-laws and taking decisions on any abovementioned matters; and (n) Doing anything else within its legislative and executive competence.

For Ulundi Municipality, to fulfil the above mentioned mandate, it has invoked Section 59 of the System Act with the following objectives in mind:

• Ensure maximum municipal administrative and operational efficiency without compromising accountability; • Provide for good governance and allow for adequate checks and balances; • Delegate decision making to the most effective level within the administration; • Involve employees in management decisions as far as practicable; • Promote a sense of collective responsibility for performance; • Assign clear delegated duties for the management and co-ordination of administrative components, systems and mechanisms; • Define in precise terms the delegated duties of each political structure political office bearer and the municipal manager; • Determine the relationships amongst the political structures, political of the bearers and the administration and the appropriate lines of accountability and reporting for each of them.

FUNCTIONS OF THE MUNICIPALITY THROUGH THE DEPARTMENT OF TECHNICAL SERVICES