Dear Councillor,

You are summoned to attend a meeting of Parish Council on Thursday, 21st March 2019 at 7.30pm, at the Memorial Hall.

Residents of the Parish are invited to attend and listen to proceedings of the meeting. Yours faithfully,

Lisa Clements, Clerk to the Council AGENDA

1. SAFETY PROCEDURES

2. TO RECEIVE APOLOGIES FOR ABSENCE

3. MEMBERS TO DECLARE DISCLOSABLE PECUNIARY AND NON- REGISTERABLE INTERESTS (INCLUDING DETAILS THEREOF) IN RESPECT OF ANY ITEMS ON THE AGENDA AND ANY GIFTS OR HOSPITALITY EXCEEDING £25

4. TO CONSIDER REQUESTS FROM COUNCILLORS FOR DISPENSATIONS

5. TO RECEIVE AND APPROVE THE MINUTES OF THE 21st FEBRUARY 2019 FULL COUNCIL MEETING AND THE CHAIRMAN TO SIGN THEM

6. PUBLIC COMMENTS ON ITEMS ON THE AGENDA

7. TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA

8. TO RECEIVE ANY INFORMATION ON NOTED TRAFFIC & FOOTPATH ISSUES (Durgan/Bosloe seasonal parking)

9. TO NOTE PLANNING DECISIONS RECEIVED FROM COUNCIL (list attached)

10. TO NOTE ANY PRE-APPLICATION MEETINGS UNDERTAKEN OR ANY ENFORCEMENT COMPLAINTS RECEIVED SINCE THE LAST MEETING OF THIS COUNCIL

11. TO CONSIDER PLANNING APPLICATIONS RECEIVED FROM BY THE DATE OF THE MEETING (please check the parish website for any extra items arriving within the 7 days prior to the meeting date) Ref. No: PA19/01321 1 Field Place Falmouth Cornwall TR11 5JE Proposed single-storey extension to rear.

Ref. No: PA19/00685 Mawnan Reach Grove Hill Mawnan Smith TR11 5ER Extension to existing roof structure

Ref. No: PA19/01557 26 Castle View Park Mawnan Smith Falmouth Cornwall TR11 5HB Proposed Loft Conversion with dormers.

Ref. No: PA19/01821 Bar House Bar Road Helford Passage Hill Mawnan Smith l TR11 5LF Extension to the rear of the main house and the addition of new windows to the North and West elevations.

Ref. No: PA19/00015/PREAPP Coomb Pines Helford Passage TR11 5LB Pre application advice for the lifting of condition 4 attached to planning permission 2/78/03656/CON

Ref. No: PA19/01773 8 Greenfields Close Mawnan Smith TR11 5EX Alterations, extension and construction of additional dormers

12. TO RECEIVE CORRESPONDENCE AND AGREE RESPONSES IF APPROPRIATE

13. TO RECEIVE AND APPROVE THE STATEMENT OF PAYMENTS, RECEIPTS AND BANK RECONCILIATION FOR THE MONTH OF FEB 2019

14. TO APPROVE THE PAYMENT OF ACCOUNTS IN MAR 2019

15. REPORTS FROM COMMITTEES AND REPRESENTATIVES (may include reports from recent training/conferences)

16. REPORT FROM CORNWALL COUNCIL WARD MEMBER

17. ITEMS FOR INCLUSION ON NEXT AGENDA

18. DATE AND TIME OF NEXT MEETING - The next will be held at 7-30pm, on Thursday 18th April 2019, in the Memorial Hall.

Next Office & Finance meeting is scheduled for Monday 8th April at 7pm in the Rendlesham Room

19. COMMENTS FROM THE PUBLIC

20. THAT THE COUNCIL RESOLVES UNDER THE 1960 PUBLIC BODIES (ADMISSION TO MEETINGS) ACT, TO EXCLUDE THE PRESS AND PUBLICE DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED.

21. TO RECEIVE TENDERS FOR THE FOOTPATHS/PRoW CONTRACT

Clerk: Mrs L Clements, The Parish Office, MS Electrical, The Square, Mawnan Smith, Cornwall TR11 5EP Tel: 01326 251022 Email : [email protected] Website: www.mawnan.org.uk Page 1 of 10

MINUTES OF THE PARISH MEETING HELD ON THURSDAY, 21ST FEBRUARY 2019 AT 7.30PM, IN MAWNAN MEMORIAL HALL

PRESENT: Cllrs Moyle (chair), Bradley, Brooksbank, Faiers, Nash, Sadler & Whibley

ALSO PRESENT: Mrs L Clements, Clerk & 5 members of the public

2917.19 SAFETY PROCEDURES– explained by the chair

2918.19 TO RECEIVE APOLOGIES FOR ABSENCE – Cllrs Prasad, Marsden & Toland

2919.19 MEMBERS TO DECLARE DISCLOSABLE PECUNIARY AND NON- REGISTERABLE INTERESTS (INCLUDING DETAILS THEREOF) IN RESPECT OF ANY ITEMS ON THE AGENDA AND ANY GIFTS OR HOSPITALITY EXCEEDING £25 None noted

2920.19 TO CONSIDER REQUESTS FROM COUNCILLORS FOR DISPENSATIONS None noted

th 2921.19 TO RECEIVE AND APPROVE THE MINUTES OF THE 17 JANUARY 2019 FULL COUNCIL MEETING AND THE CHAIRMAN TO SIGN THEM It was proposed by Cllr Bradley, seconded by Cllr Faiers and RESOLVED that the minutes of the Parish Council held on 17th January 2019 be approved and signed by the Chair

on a vote being taken the matter was approved unanimously

2922.19 PUBLIC COMMENTS ON ITEMS ON THE AGENDA None noted

2923.19 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA  Cllr Whibley noted that in her opinion we needed to have a seat at the table when it comes to the boundary review. She also felt that the residents of the parish should be given a say if we were requesting boundary changes. Cllr Bradley said he thought we had already logged before Christmas that the parish was happy with the current boundaries but would like to be involved if these were affected (the clerk confirm this as our response). It appears that some misinformation had received in the pre-consultation stages – parishes will be immediately consulted if there is an effect on their boundaries but they do not need to make a specific request for a review if they are happy as they are.  Cllr Bradley also noted that as part of the CALC Conference a speech by Cllr Malcolm Brown he was very clear that any NDPs already being worked on should not stall or stop even if boundary changes are anticipated affecting the designated area.  The review of polling stations and areas was touched on, but it was agreed that at the present time Mawnan was happy with the arrangements currently in place.  Repairs to the noticeboard were at a standstill, with the purchase of marine ply pending.

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 The clerk provided details on the costs of the defib for the Memorial Hall and the acceptance of the proposal that the parish council undertake the purchase to allow the VAT to be reclaimed, however Cllr Sadler was concerned as it appeared that the hall was not supporting this financially. Cllr Brooksbank stated that at the Rendlesham Committee meeting last week they had received a letter saying that funding for the defib was no longer requested, since the hall were no longer intending to install one, which was contrary to information received and circulated by the clerk. It was requested that the clerk contact the hall committee again to try to find out what is going on.  The Bowling Club’s plans for development were once again raised since there was still some lingering confusion on what the previous meeting with members of the parish council had promised. It was felt by some members that they were taking the easy way out by attempting to sell off part of the land, endowed to the community, rather than looking at long-term, sustainable finance solutions to the issue. Unfortunately Cllr Toland would be away until after the April meeting, but it was believed she had had some contact about grant funding streams. Cllr Sadler asked that a further meeting before their AGM in April be arranged.

2924.19 TO RECEIVE ANY INFORMATION ON NOTED TRAFFIC & FOOTPATH ISSUES Cllr Bradley said that the CNP funding for multiple highways pot projects had been downgraded to feasibility studies, not real works. Some of the CNP members were worried that the funding would be spent within Cornwall Council on studies and run out before actual works took place. Cllr Bastin was to raise this with the Council Portfolio holder directly. Speedwatch – nothing to report back as yet from the Police Commissioner. Hopefully this item would be on the March agenda. A request for any EOI for the highways pot for 2019/20 to be submitted before the next meeting. Currently, part for the pavement from Lowenna the parish did not have anything prepared, as we needed to see how the crossing at the school would affect through traffic. But by the time this now went through the speed survey information it relies on would be out of date.

Report from Cllr Whibley:  public need to honour and follow the SWCP diversion around Trebah due to the works being conducted in the Trebah vicinity. Lisa has asked NT Glendurgan team to re-enforce this request to their visitors. I will do likewise while on a volunteer shift.  National Trust ranger team have removed the fallen ash tree from the NT footpath at Candy's Gate, and have started preparatory work on a diversion to the footpath at the higher end of Carwinion footpath. Works will be fully undertaken there in 3-4 weeks’ time (avoiding the wet caused by the spring/ run off on that path).  We still await budget and timing confirmation from Cormac (Penny Hodgson) for remedial work on the steps and SWCP at Meudon.  I will approach Cormac (Penny Hodgson) about the wobbly "Kissing gate" post and rails near Porthallack (not a National Trust one apparently).  Group say Clean Ocean Sailing (based at Gweek) have obtained a £3K grant from Trinity House to remove non organic abandoned vessels from the Helford River to Newham and then on to be incinerated. A test case has been identified. They are to place a notice on the canoe chained to the railings at Helford Bar (FP35).  Next National Trust beach clean was to be Sunday 3rd March. This was cancelled due to stormy weather and will be rescheduled.  Great British Spring Clean is 22-23 March. Shall we have a parish initiative? (Inconclusive discussion followed).

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 Chris Kinder attended the latest public NDP meeting and brought to my attention the opportunity to register ancient footpaths if we have any that were not listed in 1949. Cllr Sadler volunteered to help me look into this.

The clerk reported that she had had a few issues raised;  there were more reports about problems with parking at the Argal but because these were not being reported to the police it was viewed as a “non-issue” with highways.  high hedges being cut into by lorries or failing due to runoff – there were a number of places where hedges were being cut into (Rosmerryn Hill, Maenporth Hill) that the clerk had reported. Highways claim that these are assessed regularly and found to be adequate and not a hazard to road users. Cllr Sadler suggested contact highways to see if they would consider kerbs/edgers to prevent encroachment into the hedges.  Damage to property at Bareppa, where the road narrows. Several incidents of guttering & slates being ripped off the garage roof there as vehicles that are too big for the narrow road driving through – the clerk had reported to highways who say there is no issue as buses can get through (lorries are much bigger). Signage had been requested at Carlidnack & Penjerrick give road width (similar to the height notice on the bridge) but Cormac say these are not appropriate.  Gritting of Shute Hill – this had been raised by a resident to Cormac, who said that this road was not a strategic necessity and would not be added to the schedule for automatic gritting. A salt bin had already been put in and was regularly refilled at this junction.

2925.19 TO REVIEW THE LMP/ SWCP OFFER FOR 2019/20 It was proposed by Cllr Bradley, seconded by Cllr Whibley and RESOLVED that the LMP & SWCP offers (totalling £1264) for 2019/20 be accepted

on a vote being taken the matter was approved unanimously

2926.19 TO REVIEW THE CURRENT FOOTPATHS CONTRACT AND ARRANGE FOR ISSUING OF THE TENDER DOCUMENTS FOR 2019-2021 It was proposed by Cllr Sadler, seconded by Cllr Whibley and RESOLVED that, with the minor amendments noted, the 3 year footpaths tender be issued asap

on a vote being taken the matter was approved unanimously

2927.19 TO REVIEW CHARGES AND REGULATIONS FOR THE COMMUNITY GRAVEYARD Cllr Nash reported that current expenditure for the graveyard (including churchyard) is £3500 pa + £800 incidentals (not including land preparations, such as paths or extra tree works). Cllr Nash then went on to give his take on the current plot sizes & space needed for headstones. He felt that burials should be priced so that cremations become a “preferred option” since there has been little uptake on them to date and burials take a lot more space. Cllr Brooksbank though that there should be a ‘sinking fund’ to encourage cremations, with fees to reflect this.

Cllr Sadler said that the maintenance of the old churchyard is a credit to the parish, but that upkeep could be shared round a little more, since it was the parishioners that requested we take this on, rather than have it revert to Cornwall Council. Having funding awarded annually from the precept was only part of this.

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Cllr Moyle said this is Ok whilst there is income but the parish council will be left to carry the burden once this site is filled.

It was proposed by Cllr Sadler, seconded by Cllr Moyle and RESOLVED that fees for a first interment (burial) be increased to £800 for a resident of the parish to be reviewed next year

on a vote being taken the matter was approved unanimously

It was proposed by Cllr Brooksbank, seconded by Cllr Sadler and RESOLVED that fees for a first interment (cremation) remain at £200 for a parishioner.

on a vote being taken the matter was approved unanimously

The clerk then explained that there needed to be a decision made on what was the cost of an unpurchased grave. She explained this was not a pauper’s grave, but one where an active choice was made that sole rights to the plot were not required, that a headstone or memorial of any kind would not be placed and that there was the possibility of other interments in the same plot being made.

It was proposed by Cllr Moyle, seconded by Cllr Sadler and RESOLVED that fees for an unpurchased grave for a first interment (burial) would be £400 for a parishioner. A decision on cremation fees would be made if necessary in the future.

on a vote being taken the matter was approved unanimously

2928.19 TO RECEIVE RECOMMENDATIONS FROM THE OFFICE & FINANCE COMMITTEE - inc review of Roles & Responsibilities Cllr Faiers summarised the discussion at the recent O&F meeting. The addition of the NDP grant into the reporting of the parish budget had been agreed as had the subcontracting of clerks hours to act as Administrator for the Trusts (3 hrs per week, max as necessary) which would be claimed back with on-costs & expenses, by the parish council at quarterly intervals.

It was agreed that Cllr Prasad be added to the O&F committee; Cllr Faiers as trust liaison & Cllr Toland as Youth Liaison.

2929.19 TO NOTE PLANNING DECISIONS RECEIVED FROM CORNWALL COUNCIL List read out

2930.19 TO NOTE ANY PRE-APPLICATION MEETINGS UNDERTAKEN OR ANY ENFORCEMENT COMPLAINTS RECEIVED SINCE THE LAST MEETING OF THIS COUNCIL None noted

2931.19 TO CONSIDER PLANNING APPLICATIONS RECEIVED FROM CORNWALL COUNCIL BY THE DATE OF THE MEETING (please check the parish website for any extra items arriving within the 7 days prior to the meeting date) Ref. No: PA19/00805 | Dracaena Sampys Hill Mawnan Smith TR11 5EW It was proposed by Cllr Sadler, seconded by Cllr Faiers & RESOLVED that the Parish Council will support this application on a vote being taken the matter was approved unanimously

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Ref. No: PA19/01084 The Gatherings West Bay Maenporth Road TR11 5HP It was proposed by Cllr Faiers, seconded by Cllr Nash & RESOLVED that the Parish Council will support this application on a vote being taken the matter was approved unanimously

Ref. No: PA19/00962 |Akaroa Budock Vean Lane Mawnan Smith TR11 5LH It was proposed by Cllr Brooksbank, seconded by Cllr Faiers & RESOLVED that the Parish Council will support this application on a vote being taken the matter was approved unanimously

Ref. No: PA19/00447/PREAPP Bareppa Farm Bareppa TR11 5EG It was proposed by Cllr Brooksbank, seconded by Cllr Moyle & RESOLVED that the Parish Council comments on this application including mention of the concern over increased usage of the entrance, especially given recent complaints about damaged to nearby properties and the potential for further development of remaining building in the same complex. on a vote being taken the matter was approved unanimously

2932.19 TO RECEIVE CORRESPONDENCE AND AGREE RESPONSES IF APPROPRIATE The list was read out, many items having already been addressed.

2933.19 TO RECEIVE AND APPROVE THE STATEMENT OF PAYMENTS, RECEIPTS AND BANK RECONCILIATION FOR THE MONTH OF JAN 2018 It was proposed by Cllr Faiers seconded by Cllr Sadler & RESOLVED that the statement of payments, receipts & bank reconciliation for the months of January be received & approved as a true record

on a vote being taken the matter was approved unanimously

2934.19 TO APPROVE THE PAYMENT OF ACCOUNTS IN FEB 2019 It was proposed by Cllr Moyle seconded by Cllr Faiers & RESOLVED that accounts totalling £2,406.75 (inc. VAT) be approved for payment & duly signed.

on a vote being taken the matter was approved unanimously

2935.19 TO DISCUSS ISSUES RAISED IN ASSOCIATION WITH THE PLAYING FIELD TRUST MEETINGS Cllr Faiers read a summary of the last meeting of the Carwinion Trust, and matters raised at the subsequent MCA meeting. Negotiations for a new lease should begin soon.

2936.19 TO RECEIVE INFORMATION ON THE COMMUNITY NETWORK PANEL MEETING (29th January) + DISCUSSION ON HIGHWAYS FUNDING SUBMISSIONS FOR 2019/20 Cllr Bradley reported back on the last CNP meeting – there was consternation that the Constantine highways pot successful submission had been dropped from the schedule without any contact with Constantine themselves. It appears that Cormac are going against the democratic decision making process of the CNP – there are already concerns that the pot itself appears to be being tied up in red tape with no projects having yet made it out of the design phase, let alone physical works being started. Cllr Bastin (CNP chairman) is to write to the portfolio holder to express the concerns with the delays and cost being incurred. The Mawnan crossing had been changed to a feasibility study – this has also yet to be started.

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Expression of Interest forms for the 2019/20 – any highways related projects that we could put in for this year? Councillors and public were asked to contact the clerk asp so we could draft submissions. Change of contact – Esther Richmond is taking over from Mark James as our Locality Officer. Mark will still be round, training up other officers and easing Esther into post.

2937.19 REPORTS FROM COMMITTEES AND REPRESENTATIVES (including NDP update) Terry Damer (NDP) At the December meeting confidentiality of the parish-wide questionnaire was discussed. Comments had now been collated and gone through and were almost ready to hand over to the parish council. Statistics from the quantitative elements of the survey had also been assess and were on the NDP website. The second tranche of the locality grant for £2930 had been received and would been to be spent by 31st March this year. The services of a planning consultant had been engaged and they had started working on a draft NDP plan and strategic environmental outline. He would also be meeting with the working groups to assess where they are and focus on any specific areas that still need working on from the 25th February. Unfortunately one of the group leaders had resigned, but their spot had been filled at the 28th January meeting and they had even managed to recruit extra bodies into their group! There had been a meeting with the Cornwall Land trust to see if their work could provide any links into our NDP when it comes to affordable housing projects. Next steering group meeting now 18th March.

Cllr Whibley reported back on the 2nd meeting of the Helford River Group attend by be her and Cllr Marsden. They had 4 specific areas they wanted to start by addressing: pollution, boats, emergency planning & communications. HMRVC gave them access to the ‘rolling ball’ mapping information, which shows runoff routes from parish lands 7 waterways into the wide Helford Estuary. This might be a useful tool to use in emergency plans. A trail removal of one of the non- organic boats was underway – funding having been secured from Trinity House. Notices on the boat in question had been posted and if noting actioned by the owner – they were looking to remove the hull to have it incinerated. Next meeting 10th April at the Gweek Seal Sanctuary. HMRVC AGM 16/3/18 @ 7.30pm Gweek Village Hall – talk on oysters. The parish clerk had agreed to forward this information to all of the clerks who border the Helford River in case they were not aware of the reformed group. She was also asked to find out if reminders could be sent to pontoon users / moored boats that they should not be discharging effluent into the river, but using shore based facilities. Revised regulations for discharge of septic tanks was also due in 2020.

CALC Conference & Community Governance Review – Cllr Bradley reported that the review will take effect as of 2021 and a timetable for this was given at the conference. How boundary changes would relate to the CNPs & NDPs was also discussed. It was made clear that NDPs currently being processed (those that have already gone through designated area applications) need to continue but could be reassessed as the boundary reviews continue if they have an impact – it could just mean that overlapping or additional inclusions would need additional resident questionnaires/ involvements. It was also warned that we should not be rushing to sort out boundary reviews – this process is community lead and we will be involved if necessary.

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2938.19 REPORT FROM CORNWALL COUNCIL WARD MEMBER  Cllr Bastin reported that the Constantine CNP Highways Bid was to be reinstated – he had met with Viv Bidgood on Monday. He had also written to Cllrs Edwina Hannaford (Localism Portfolio holder) & Geoff Brown (Transport) to see why these projects were taking so long – if capacity at Cornwall Council was so short the offers should not have been made as the CNP will lose faith in the process if nothing continues to be done.  Next CNP meeting has been changed to 26th March in Penryn Temperance Hall.  Full County Council meeting next week – looking likely to recommend a 3.99% council tax increase.  Stadium for Cornwall – business plan bounced back by central government as incomplete. Being reviewed.  As on Monday all Cornwall Council owned carparks will be barrier operated – meaning you pay on exit. It is hoped this will free up wardens for on-street policing and means users only pay for the time they use, making parking cheaper overall. How motorbikes will work this is unknown – they have been known to dodge barriers.  Cllr Moyle asked if we should be showing a more active interest in the boundary review if, as appears likely, Budock has a claim made on part of it. Cllr Bastin said there had been a rough response calculated by the original request – those wanting changes, those who are happy and non-responders. Sarah Mason (CALC) was asked to explain further – she said that rather than working to the timescale set when an individual parish/ town requests a review Cornwall was looking to undertake this as a countywide process so had a more relaxed timeframe. It would also mean that every town/parish would have a “top level” review done for them by September 2020. A Level 1 document would be enough for those parishes not requiring a review; Level 2 would be for those where a review is either requested themselves or necessitated by changes to an adjoining parish. You would automatically be given the right of comment/involvement if a neighbouring parish/town has boundary changes proposed and we would have the ability to comment on it. Changes would then instigate public meetings etc. – more details to follow.

2939.19 ITEMS FOR INCLUSION ON NEXT AGENDA Durgan/ Bosloe parking

2940.19 DATE AND TIME OF NEXT MEETING - The next will be held at 7-30pm, on Thursday 21st March 2019, in the Memorial Hall.

2941.19 COMMENTS FROM THE PUBLIC A resident thought that the burial review was “desperate” and that some of the language used was insulting and derogatory not only to the attendees but resident in general. It was felt that if fees were to be increased as proposed a full public consultation should be taking place, not an item without proper description on an inappropriately timed agenda. There was no opportunity given for public scrutiny of the proposals or changes to fees and the graveyard appeared to be being treated as a commercial entity, not village resource already paid for by the precept payers of the parish. A question was then raised – if we already have £100,000 in the parish accounts where has it come from, why do we need to increase burial fees if this is true and why is it not being used to support the graveyard? It was felt that the actions in increasing the burials charges in this manner was not honourable and that a full public discussion needed to take place.

Road issues at Bareppa – why is there not a no-entry sign for lorries put up? Last year the bus driver had to get in and move a coach that had become stuck –

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whilst local drivers appear to have the knowledge/ability to work on such narrow lanes coaches/ lorries (national & international on occasion) do not. The resident remembers a sign being agreed by highways in the past, except they could not agree a suitable position for it on the Carlidnack/ village end. The clerk said she had tried contacting Cornwall Council about getting a Sat-Nav notification put up about the road width (available on commercial products only) but had received non-committal reply as usual.

Meeting ended at 9.55pm

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Item 2928.19 – Roles & Responsibility COMMITTEE REPRESENTATIVES / OUTSIDE BODY Planning Committee (quorum of 4) All council members as required Office and Finance Committee (6) Cllrs Brooksbank, Moyle, Nash, Faiers, Marsden + Prasad

Burials Committee (3) Cllrs Moyle, , Nash, Marsden (Mr Penrose, Tim Lugg) & Clerk + member of the PCC Emergency Planning Committee (2) Cllrs Sadler, Moyle & Bradley

Staffing Committee (4) Cllrs Moyle, Faiers & Sadler

OUTSIDE BODY REPRESENTATIVES JPFT & CPFT Cllr Faiers Memorial Hall Committee Cllr Moyle Rendlesham Trust Cllrs Sadler & Brooksbank Helford Marine Conservation Cllrs Nash & Marsden Group & Helford River Association PORTFOLIO COUNCILLOR Footpaths, Beaches & Cllr Whibley, Moyle & Toland Tree Warden Youth Liaison Cllr Toland

Item 2929.19 – planning decisions Jan/Feb 2019 Items in red are summaries of conditions applied to applications, other than the conditions within 3 years & as to provided plans Amendments & Discharge of Conditions notifications Ref. No: PA18/11437 Validated: Thu 03 Jan 2019 | Status: Approved unconditional Gwel Teg Grove Hill Mawnan Smith Falmouth Cornwall TR11 5ER Non-material amendment (NMA2) to Unit 1 windows, doors, cladding and internal layout and addition of external spiral staircase to balcony in respect of decision notice PA16/09275 (Demolition of dwelling and construction of 2no. detached two storey dwellings)

Pre-Apps Ref. No: PA18/03404/PREAPP Validated: Tue 18 Dec 2018 | Status: Closed - advice given (unacceptable detrimental impact to Character of Carlidnack Road) Bosvean Carlidnack Road Mawnan Smith Falmouth Cornwall TR11 5HA Pre-application advice sought to form site for one new dwelling to front part of existing garden to the proposery known as Bosvean.

Full Applications Ref. No: PA18/10940 Validated: Thu 29 Nov 2018 | Status: Approved with conditions (agricultural storage only) Norways Carlidnack Road Mawnan Smith Cornwall TR11 5HD Proposed Agricultural Building

Ref. No: PA18/10817 Validated: Tue 27 Nov 2018 | Status: Approved with conditions (construction plan produced inc dealing with contamination/ tree protection plans/ following bat survey) Budock Vean Hotel Budock Vean Lane Mawnan Smith Falmouth Cornwall TR11 5LG Enabling works for commencement of internal alterations associated with PA17/05199 - being accessible WC link corridor and amenity store.

Ref. No: PA18/11116 Validated: Fri 23 Nov 2018 | Status: Approved with conditions White Lodge Anna Maria Lane Budock Vean Mawnan Smith TR11 5LJ Demolition and replacement of private dwelling, boathouse and creek studio and remodelling of the existing garage and forecourt with localised landscaping.

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Item 2932.19 – correspondence Jan to Feb 19 Rec’d Description From actions agenda 1 23.1.19 Area Planning Team update / event EDG/ Cornwall Planning Pending – attendees notified 2 23.1.19 CAB Rural Access report CAB For info 3 24.1.19 First responders & AED awareness in Resident of Castle View Clerk dealing village 4 25.1.19 Climate Change Cornwall – invite Cornwallzero For info 5 25.1.19 Parking issues at argal Highways/ budock PC For info 8 6 28.1.19 Allotments dog bin issue – not Clerk sorted 8 emptied 7 28.1.19 Damage to highways hedges Resident – west bay Clerk dealt 7 8 29.1.19 CALC annual conference (16.2.19) CALC For info – to Cllr 7 schedule info Marsden & Bradley 9 30.1.19 Road width/ damage issue @ Resident Clerk dealt 8 Bareppa 10 31.1.19 Hackney Carriage review R Hoare – CTS traffic Pending 11 1.2.19 Polling District & place review Cornwall Council pending 12 1.2.19 WI community project (11.5.19) Wi secretary Grant forms issued 13 4.2.19 Shute hill gritting complaint Resident For info 14 6.2.19 Falmouth half marathon – route Run Falmouth For info – on details website 15 7.2.19 MMH defib – grant request info MMH Committee Full council 7 16 7.2.19 Councillor vacancy? Resident – Penwarne Clerk dealt 17 8.2.19 WI anniversary tree planting request WIRoad secretary Pending 8 (Sampys Hill) 18 12.2.19 Bowling club – development plans bowls club Pending 7 discussion 19 12.2.19 Burial location query (from US) DL Clerk dealt

Item 2934.19 – payments: Feb 2019 Cheque VAT Total No Payee Expense (inc VAT) 2750 Lisa Clements Wages & Expenses £3.40 £1,196.68 Public Services- toilet 2751 KC Payne cleaning contract £223.23 2752 Bob Sanders Open Spaces/ graveyards £98.20 £589.20 2753 Complete Buisness Solutions Admin - toners + a4 paper £27.75 £166.50 Public Services - footpath 2754 Lawer Bros Ltd chippings £6.86 £41.18 2755 CALC Training - CALC conference £6.00 £36.00 DD BT Telephone + internet £11.31 £67.90 DD NEST pensions clerks pension £86.06

TOTAL FOR PAYMENT £153.52 £2,406.75

Feb/Mar 19

Items in red are summaried of conditions applied to applications, other than the conditions within 3 years & as to provided plans Amendments & Discharge of Conditions notifications

Pre-Apps

Full Applications Ref. No: PA19/01084 | Received: Wed 06 Feb 2019 Status: Approved with conditions The Gatherings West Bay Maenporth Road Maenporth TR11 5HP Proposed front extension, side porch and minor internal alterations.

Ref. No: PA19/00962 | Received: Mon 04 Feb 2019 Status: Approved with conditions Akaroa Budock Vean Lane Mawnan Smith Cornwall TR11 5LH Two small extensions and external amendments

Ref. No: PA19/00805 | Received: Tue 29 Jan 2019 Status: Approved with conditions (tied to house as garage/studio) Dracaena Sampys Hill Mawnan Smith TR11 5EW Garage and studio with balcony-Amendments to previously approved application PA18/05031.

Ref. No: PA19/00363 | Received: Wed 16 Jan 2019 Status: Approved with conditions (tied to house as garage/studio) Trenadlyn Grove Hill Mawnan Smith Cornwall TR11 5JS Proposed new garage.

Correspondence Feb to Mar ‘19 Rec’d Description From actions agenda

1 22.2.19 Hall defib Various! pending 7

2 23.2.19 SW Marine spatial plan policies Sue Scott, HMVRC To NDP team

3 27.2.19 Community volunteering scheme – Mark James – localism For info EOI submissions 4 28.2.19 Inspector decision – castle view Sandra Oram – CC For info (Pa18/03812) planning 5 28.2.19 Upgrading JPF with money from Resident Lowenna development 6 4.3.19 Polling district & places review CC Democratic services Pending 7

7 4.3.19 Hedge issues (from previous agenda) Cormac Full council 8

8 4.3.19 Possible plans for planning @ west Resident Clerk dealt bay 9 5.3.19 Calor Gas – grant funding Calor Gas For info/website

10 7.3.19 Lloyds compliant – mandate changes A Sidaway – Lloyds CS Clerk dealing 11 7.3.19 Runnoff from Footpath 9 (Lowenna) Resident Sent to planning 8 officer 12 7.3.19 Calc march newsletter CALC For info 13 11.3.19 Community governance reviews – CC Democratic services For info 7 interests 14 12.3.19 Grant resources network Esther Richmond - For info localism 15 12.3.19 Rural Strategy campaign Rurual Services network For info 16

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Explanation of actions: for info - no action required Clerk dealt – clerk has replied/actioned Full council – already on agenda Pending –may need further investigation/discussion

Please note: as of November 2017 to better comply with GDPR (data protection) correspondence listed is held by the clerk and will only be brought in full along to the next parish meeting. If copies of a specific item (not already referred to in the agenda) are needed by individual councillors please let her know. They will need to be destroyed after the meeting. Bank Reconciliation period ending: 28/02/2019

Council Name: Mawnan Parish Prepared by: Mrs Lisa Clements(clerk & RFO) Date: 4.3.19

Balance per bank statements as at: Feb-19 £ £ Total Current Account - Lloyds £2,223.15 Deposit Account - Lloyds £66,439.07 95 Day Saver Account - Nationwide £36,852.19

£105,514.41 Less: any un-presented cheques (normally only current account) Cheque number 2738 £46.97 2755 £36.00

£82.97 Add any unbanked cash: £0.00

Net bank balances: £105,431.44

The net balances reconcile to the Cash Book (receipts and payments account) for the year, as follows

CASH BOOK Opening Balance £90,895.54 Add: Receipts in the year £65,631.73 Less: Payments in the year -£51,095.83

Closing balance per cash book [receipts and amount we have on hand @ payments book] as at end of month (must equal £105,431.44 bank net bank balances above)

VAT commitment: £922.38 PAYE/ NI Commitment: £300.07

Approved by: Date: