Bukit Puteri- RSPO 4Th ASA Report 12102015
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Roundtable on Sustainable Palm Oil 4th Annual Surveillance Audit Report Report no.: ASA 4 _824 502 14020 Surveillance assessment against the RSPO Principles & Criteria NI Malaysia year 2014 Sime Darby Plantation Sdn. Bhd. SOU 10 Bukit Puteri Palm Oil Mill Level 3A, Main Block, Plantation Tower, No 2, Jalan PJU 1A/7, Ara Damansara, 47301 Petaling Jaya, Selangor Darul Ehsan,Malaysia. Date of assessment: 27-29 April 2015 Report prepared by: Carol Ng Siew Theng (RSPO Lead Auditor) Certification Body: PT TUV Rheinland Indonesia Menara Karya, 10 th Floor Jl. H.R. Rasuna Said Block X-5 Kav.1-2 Jakarta 12950,Indonesia Tel: +62 21 57944579 Fax: +62 21 57944575 www.tuv.com/id TABLE OF CONTENTS 1.0 SCOPE OF ANNUAL SURVEILLANCE AUDIT 3 1.1 National Interpretation Used 3 1.2 Type of Assessment 3 1.3 Certification Details 3 1.4 Location and Maps 4 1.5 Organisational Information / Contact Person 5 1.6 Description of Supply Base 5 1.7 Actual production volumes, tonnages and projected outputs. 6 1.8 Dates of Plantings and Replanting Cycles 6 1.9 Area of Plantation (Total, Planted and Mature) 7 1.10 Progress Against Time Bound Plan 7 1.11 Compliance to Rules for Partial Certification 8 1.12 Progress of associated smallholders or outgrowers towards RSPO compliance 10 1.13 Approximate Tonnages Certified 10 2.0 ASSESSMENT PROCESS 11 2.1 Certification Body 11 2.2 Qualifications of Lead Assessor and Assessment Team 11 2.3 Assessment Methodology & Agenda 12 3.0 ASSESSMENT FINDINGS 14 3.1 Summary of Findings 14 3.2 Status of Previously Identified Non-conformities 37 3.3 Identified Non-conformances, Corrective Actions Taken and Auditors Conclusions 39 3.4 Noteworthy Positive Components 44 3.5 Issues Raised by Stakeholders and Findings Pertaining to Issues 44 4.0 CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY 45 4.1 Date of Next Surveillance Visit 45 4.2 Acknowledgements of Internal Responsibility and Formal Sign-Off by Client 45 APPENDICES 46 Appendix 1: Audit plan 46 Appendix 2: List of Abbreviations 49 Appendix 3: List of Stakeholders Interviewed and Contacted 51 Appendix 4: Observations and Opportunities for Improvement 51 RSPO 4th Annual Surveillance Audit Report - Sime Darby Plantation Sdn.Bhd– Bukit Puteri Palm Oil Mill- Pahang- Page 3 of 53 1.0 SCOPE OF ANNUAL SURVEILLANCE AUDIT 1.1 National Interpretation Used The operations of the palm oil mill(s) and its supply base of FFB were assessed against the Malaysia Na- tional Interpretation (MY-NI) year 2014 of the RSPO Principles & Criteria and the RSPO Supply Chain Certifi- cation Standard 2014. As per the RSPO’s announcement on the MY-NI 2014 dated 12 March 2015, the new NI is compulsory to be implemented only from 1 st May 2015 onwards. In consideration with this and with written approval from the RSPO, any non-compliances raised against new Major Indicators under the MY-NI 2014 were raised as mi- nor non-compliances. 1.2 Type of Assessment This 4 th annual surveillance certification assessment was carried out on 1 mill and 1 estate under Bukit Puteri Palm Oil Mill owned by Sime Darby Plantation Sdn. Bhd. The date of certification of this unit was July 07, 2011. This unit was previously certified by Control Union Certification. 1.3 Certification Details The details of RSPO certification of Sime Darby Plantation Sdn Bhd, SOU 10 Bukit Puteri Palm Oil Mill are as per the table below Table 1: RSPO Certification details of Bukit Puteri Palm Oil Mill RSPO Membership no.: 1-0008-04-000-00 RSPO Certificate no.: 824 502 14020 (Previously) Date of first RSPO certificate & validity: 07/07/2011 valid until 06/07/2016 Date of certification audit: May 11 to 18, 2009 Date of previous surveillance audit: 14 – 16 April 2014 Date of previous RSPO certificate & va- 18502206 001, same validity as current. lidity (if applicable): Certificate was revised due to transfer of RPSO CB approval from TUV Rheinland Malaysia Sdn. Bhd. to PT TUV Rheinland Indonesia - accredited 6 June 2014 Previous CPO tonnages claimed: 13,507 tonnes Previous PK tonnages claimed: 3,341 tonnes Revised CPO tonnages claimed: 10,309 tonnes Revised PK tonnages claimed: 2,133 tonnes QMF: RSPO-007b-11 RSPO 4th Annual Surveillance Audit Report - Sime Darby Plantation Sdn.Bhd– Bukit Puteri Palm Oil Mill- Pahang- Page 4 of 53 1.4 Location and Maps Table 2: GPS locations for all estates and mills included in annual surveillance assessment Name of mill / es- GPS locations Location tate Latitude Longtitude Bukit Puteri Palm Oil Mill Location: Kilang Kelapa 04°12’09.7” 101°51’45.5” Mill Sawit Bukit Puteri, K/B 31, Sungai Koyan, 27650 Raub, Pahang Darul Makmur, Malaysia 04°12' 90” 101°51' 45” Sungai Koyan, 27650 Raub Bukit Puteri Estate Pahang Darul Makmur, Malaysia Figure 1 : Bukti Puteri Estate Map QMF: RSPO-007b-11 RSPO 4th Annual Surveillance Audit Report - Sime Darby Plantation Sdn.Bhd– Bukit Puteri Palm Oil Mill- Pahang- Page 5 of 53 1.5 Organisational Information / Contact Person Contacts details of the company are as follows: Company Name: Sime Darby Plantation Sdn. Bhd. Bukit Puteri Oil Mill Address: Head Office : PSQM, Level 3A, Main Block, Plantation Tower, No. 2, Jalan PJU 1A/7, Ara Damansara, 47301 Petaling Jaya, Selangor DarulEhsan, Malaysia. Mill Location: Kilang Kelapa Sawit Bukit Puteri, K/B 31, Sungai Koyan, 27650 Raub Pahang Darul Makmur, Malaysia Contact Person: Pn. Sabarinah Marzuky Telephone: 03-7848 4388 Email: [email protected] 1.6 Description of Supply Base Table 3: FFB Supply Information for Bukit Puteri Palm Oil Mill for July 2013 to June 2014 and July 2014 to March 2015 FFB received FFB received FFB Contributors July 2013 to June 2014 July 2014 – March 2015 Tonnes % Tonnes % Company owned estates: Bukit Puteri estate 49,945.12 88.43 31,958.19 94.12 Kerdau Estate* 421.08 0.75 269.08 0.79 Sungai Mai estate* 2,039.66 3.61 702.63 2.07 Sub-total 52,405.86 92.78 32,929.90 96.98 Outgrower : Golden Horse Plantations 2,881.11 5.10 208.28 0.61 Sdn Bhd Perniagaan Sinaran Mewah 1,195.52 2.12 818.19 2.41 Sub-total 4,076.63 7.22 1,026.47 3.02 TOTAL 56,482.49 100.00 33,956.37 100.00 Note: * FFB received from Kerdau and Sg. Mai is not on normal basis but due to crop diversion. Both es- tates are certified under SOU 11 Kerdau, with certificate number 824 502 14019. QMF: RSPO-007b-11 RSPO 4th Annual Surveillance Audit Report - Sime Darby Plantation Sdn.Bhd– Bukit Puteri Palm Oil Mill- Pahang- Page 6 of 53 1.7 Actual production volumes, tonnages and projected outputs. Table 4: Certified tonnages claimed, certified tonnages purchased or sold, total and projected CPO and PK production from SOU 10 Bukit Puteri Mill Amount (MT) CPO PK Certified tonnages claimed 13,507.00 3,341.00 Certified tonnages sold* 1000.00 0.00 Certified tonnages purchased 0.00 0.00 Actual Production for certified product** 10,308.67 2,132.66 Actual Total production** 11,660.51 2,411.06 Projected total output for next 12 months 15,875.28 3,678.92 Actual Conversion factor for FY2013/14 OER : 20.64 KER : 4.27 Projected conversion factor for FY2014/15 OER : 20.28 KER : 4.70 Note : * Based on eTrace transation records on 7 October 2014. No other transactions made. ** Period of July 2013 to June 2014. Actual production of certified product from Bukit Puteri estate only. 1.8 Dates of Plantings and Replanting Cycles Information on the dates of plantings is as per the table below. Table 5: Year of plantings of company estate supplying to Bukit Puteri Mill Year of Plantings Bukit Puteri Estate 2012 - 2014 1241.98 2009 - 2011 1304.37 1996 - 1998 415.64 1989 -1991 838.1 TOTAL 3800.09 Table 6: Planned and actual oil palm replanting activities for SOU 10 Sime Darby Plantation Sdn.Bhd Year Total planned replanting area (ha) 2013/2014 350.18 2014/2015 252.04 2015/2016 0.00 2016/2017 293.72 2017/2018 188.88 2018/2019 388.17 2019/2020 378.72 Total 1,501.53 QMF: RSPO-007b-11 RSPO 4th Annual Surveillance Audit Report - Sime Darby Plantation Sdn.Bhd– Bukit Puteri Palm Oil Mill- Pahang- Page 7 of 53 1.9 Area of Plantation (Total, Planted and Mature) Table 7: Oil Palm Planted Area Summary, FFB Production and Average yield/ha for Bukit Puteri Estate Oil Palm Mature Immature FFB Total area Average Estate Name Planted area (Production) (Non-production) Production* (ha) yield/ ha (ha) area (ha) area (ha) (tonnes) Bukit Puteri 3,875.80 3,800.09 2,709.95 1090.14 49,945.51 17.05 TOTAL 3,875.80 3,800.09 2,709.95 1090.14 49,945.51 17.05 *Period for Financial Year 2013/2014 Table 8: Land use data for Bukit Puteri Estate HCV/ Land used for other purposes (ha) Oil Palm Estate Total area Potential Swamp/ Planted Ar- Security Name (ha) HCV areas* Nursery Roads Buildings unplanta- ea (ha) trenches (ha) ble area Bukit Puteri 3,875.80 3,800.09 6.20 4.06 76.28 4.71 23.64 18.61 TOTAL 3,875.80 3,800.09 6.20 4.06 76.28 4.71 23.64 18.61 1.10 Progress Against Time Bound Plan Table 9: RSPO Latest Certification Timebound Plan for Sime Darby Plantation (SDP) (as of September 2014) Financial year Targeted Achieved (July – June) June 2008 5 SOUs Achievement of Timebound PlanSime Darby Plantation has had all its SOUs (Malaysian & Indonesian) completing the RSPO Main Assess- 2008/2009 20 SOUs ( ment by end Dec 2011 in accordance to the initial timebound plan.