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Troop Operating Budget

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Troop Operating Budget Sample Troop Budget Actual Budget No. of No. of Annual Cost Scouts/ Total Unit Troop Operating Budget Annual Cost Scouts/ Total Unit Per Scout/Unit Adults Cost Per Person Adults Cost PROGRAM EXPENSES: Registration and insurance Total youth + adults @ $24 ea. $ 24.00 35 $ 840.00 fees $ 24.00 $ - $ 12.00 25 $ 300.00 Boys' Life Total subscriptions @ $12 ea. $ 12.00 $ - $ 40.00 1 $ 40.00 Unit charter fee Yearly flat fee @ $40 $ 40.00 $ 9.00 25 $ 225.00 Advancement Ideally, 100% of youth included in badges $ 9.00 $ - and ranks (example @ $9 ea.) Camping trips Location $ 15.00 25 $ 375.00 (1) Camping trip $ - $ 15.00 25 $ 375.00 (2) Camping trip $ - $ 15.00 25 $ 375.00 (3) Camping trip $ - $ 15.00 25 $ 375.00 (4) Camping trip $ - $ 15.00 25 $ 375.00 (5) Camping trip $ - $ 15.00 25 $ 375.00 (6) Camping trip $ - $ 20.00 25 $ 500.00 District events Camporees (2) $ - $ 15.00 25 $ 375.00 Other (1) $ - $ 15.00 25 $ 375.00 Special activities Merit badge day, first aid rally, etc. $ - $ 10.00 10 $ 100.00 Field trips Location $ - $ 180.00 1 $ 180.00 Handbooks One for each new youth @ $10 ea. $ 10.00 $ - $ 25.00 5 $ 125.00 Adult leader training Outdoor Skills $ - $ 20.00 2 $ 40.00 Unit equipment purchases Tents, cook stoves, etc. $ - $ 50.00 2 $ 100.00 Leader camp fees $ - $ 50.00 1 $ 50.00 Leader recognition Thank yous, veterans awards, etc. $ - $ 5,500.00 TOTAL UNIT BUDGETED PROGRAM EXPENSES: $ 40.00 INCOME: $ 40.00 25 $ 1,000.00 Annual dues (monthly amount x 10 or 12 months) $ - $ 500.00 1 $ 500.00 Surplus from prior year (beginning fund balance) $ - $ - Other income source $ - $ 1,500.00 INCOME SUBTOTAL: $ - $ 4,000.00 TOTAL FUNDRAISING NEED: $ - $ 12,857.00 x 25% = $ 3,214.25 POPCORN SALE TROOP GOAL: / $ - ___% includes qualifying for all bonus dollars Need Commission Unit goal $ 12,857.00 / 25 = $ 514.28 POPCORN SALES GOAL PER MEMBER: / $ - Unit Goal No. of Members Member Goal Sales goal No. Scouts Scout goal Camp Fees Budget $ 240.00 x 25 = $ 6,000.00 *Resident camp *Total youth @ $240 ea. $ 500.00 $ 500.00 Additional popcorn sales that would cover summer camp costs Additional camp sales goal per Scout UNIT DETAIL: Date budget completed: July 1 Leader: Date budget completed: Assistant Leader: Unit No.: 555 Committee chair: Unit No.: Treasurer: District: Somewhere Popcorn chair: District: Projected No. of Scouts: 25 Projected No. of Scouts: OPTIONAL OPPORTUNITIES: $ 600.00 12 $ 7,200.00 High adventure Philmont, Sea Base, jamboree, etc. $ - approx $1,200 ea. * Many units include all or a portion of the resident camp fee in the annual budget. This helps ensure that all Scouts have the opportunity to attend. FISCAL POLICIES AND PROCEDURES FOR BSA UNITS FREQUENTLY ASKED QUESTIONS Should our unit have a checking account? Yes. Unit funds should be deposited in a checking account that requires two signatures on every check unless the chartered organization requires other procedures. Does a unit need its own tax identification number? If so, where do we get it? The answer depends on the chartered organization. Most units obtain their own tax ID number by completing IRS Form SS-4. The current form and instructions are available on the IRS website (www.irs.gov). The chartered organization should be the “responsible party.” Contact your chartered organization for written permission. Contact your local council for more information. Who is responsible for the finances of the unit? The unit committee is responsible for the unit’s finances, but the assets belong to the chartered organization. Should our unit consider insuring our unit equipment? Yes. It is suggested that your unit insure its equipment. Remember, the chartered organization owns the assets. Can our unit deposit funds with the local council? Yes. Most councils allow units to deposit funds to their credit in the council service center. What happens to the unit funds and equipment should the unit dissolve? The unit committee shall apply unit funds and property to the payment of unit obligations and shall turn over the surplus, if any, to the chartered organization or the council, as may be agreed upon, pending reorganization of the unit or for the promotion of the program of the Boy Scouts of America. When should our unit submit a BSA Unit Money-Earning Application? For all unit fundraising. Approval must be given in advance by the chartered organization and the local council. Is our unit considered tax-exempt by the IRS? Chartered organizations vary widely in tax status, but the tax status of your unit is the same as that of your chartered organization if the chartered organization includes the unit in its tax status. Does our unit need to file annually an electronic postcard 990-N with the IRS? The BSA national office consulted with outside counsel. In their opinion, most units do not have to file. The only exception is for the very small number of units that have filed for separate federal tax- exempt status under Section 501(c)(3) of the Internal Revenue Code. Can our unit be covered under the BSA’s group exemption? No. The IRS only allows local councils (and council trust funds) to be included under the BSA group exemption. Revised – March 2015 Page 1 of 2 Can our unit be exempt from state sales taxes? The unit may qualify for a number of state sales tax exemptions as a nonprofit organization under your state laws. Check with your own state; this varies widely across the country. A volunteer suggested that our unit apply for its own tax-exempt status. Can we? Units should not incorporate or apply for their own tax-exempt status. Units are not legal entities. Can we solicit gifts for our unit? No. Simply put, units are not permitted to solicit any gifts. Does that mean people can’t make gifts to our unit? Anyone can contribute to a Scout pack, troop, or unit—and many donors don’t need or care about charitable deductions. Can gifts go to the local council to benefit our unit, then “pass through” the council to us? No. Your unit “belongs” to your chartered organization, not to your local council. My local company has employee volunteerism grants. Can these gifts go to our unit? Employee incentive awards and volunteerism grants usually can NOT go to a unit, due to the company’s giving restrictions. Corporate donations often can only go to charities that are “501(c)(3).” Can my unit credit amounts from fundraising to an individual toward their expenses? See the Product Sales Guide for more information. Questions? Need more information? Please contact your local council. Thank you for all you do for Scouting and the youth in your community. Revised – March 2015 Page 2 of 2 accounts payable • general ledger • direct support • debit • expense • permanently restricted • accrual • revenue • credit • depreciation • net asset • unrestricted • indirect support • asset • project sales • debit • temporarily restricted • capital campaign • special event • liability • accounts payable • general ledger • direct support • permanently restricted • expense • accrual • revenue • credit • depreciation • unrestricted • net asset • indirect support • asset • project sales • temporarily restricted • asset • capital campaign • special event • accounts payable • general ledger • direct support • debit • permanently restricted • expense • accrual • revenue • credit • depreciation • unrestricted • net asset •indirect support • asset • project sales • debit • credit • temporarily restricted • capital campaign • liability • special event • accounts payable • general ledger • direct support • accrual • credit • permanently restricted • expense • accrual • revenue • depreciation • unrestricted • net asset • liability • asset • indirect support • project sales • temporarily restricted • capital campaign • special event • accounts payable • credit • general ledger • direct support • debit • permanently restricted • expense • accrual • revenue • credit • depreciation • debit • unrestricted • net asset • indirect support • project sales • temporarily restricted • capital campaign • debit • accounts payable • general ledger • direct support • debit • accounts payable • debit • general ledger • direct support • expense • accrual • asset • permanently restricted • revenue • debit • credit • depreciation • unrestricted • net asset • indirect support • project sales • debit • temporarily restricted • asset • capital campaign • liability • special event • net asset • accounts payable • credit • ledger • direct support • permanently restricted • expense • accrual • revenue • credit • depreciation • unrestricted • asset • net asset • indirect support • asset • project sales • expense • asset • temporarily restricted • capital campaign • liability • debit • accounts payable • general ledger • direct support • permanently restricted • expense • accrual • revenue • depreciation • unrestricted • net asset • indirect support • asset • project sales • liability • temporarily restricted • debit • capital campaign PRODUCT SALES GUIDE UPDATED AUGUST 2014 CONTENTS Introduction 1 Objective 1 Product Sales 1 Rules 1 Research Survey 2 Types of Product Sales 2 Selecting the Right Product 2 Setting Goals 3 Prize and Incentive Programs 3 Camp/Discount Cards 4 Individual Youth Accounts 5 Popcorn Sales for LDS Units 5 Accounting 7 INTRODUCTION Most people agree that product sales fundraising is an important resource. Nonprofit youth groups and schools raise nearly $2 billion each year through sales of customer products, and research has found 75 percent of Americans and eight out of 10 parents purchase fundraising products. While there are
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