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(Public Pack)Agenda Document for Cabinet, 15/09/2015 18:00

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(Public Pack)Agenda Document for Cabinet, 15/09/2015 18:00 Notice of a meeting of Cabinet Tuesday, 15 September 2015 6.00 pm Municipal Offices, Promenade, Cheltenham, GL50 9SA Membership Councillors: Steve Jordan, John Rawson, Rowena Hay, Peter Jeffries, Andrew McKinlay, Jon Walklett and Chris Coleman Agenda SECTION 1 : PROCEDURAL MATTERS 1. APOLOGIES 2. DECLARATIONS OF INTEREST 3. MINUTES OF THE LAST MEETING (Pages 3 - 16) 4. PUBLIC AND MEMBER QUESTIONS AND PETITIONS These must be received no later than 12 noon on the fourth working day before the date of the meeting SECTION 2 :THE COUNCIL There are no matters referred to the Cabinet by the Council on this occasion SECTION 3 : OVERVIEW AND SCRUTINY COMMITTEE There are no matters referred to the Cabinet by the Overview and Scrutiny Committee on this occasion SECTION 4 : OTHER COMMITTEES There are no matters referred to the Cabinet by other Committees on this occasion SECTION 5 : REPORTS FROM CABINET MEMBERS AND/OR OFFICERS 5. GAMBLING ACT 2005 STATEMENT OF PRINCIPLES (Pages Report of the Cabinet Member Development and Safety 17 - 54) 1 6. AMENDMENTS TO LICENSING POLICY, GUIDANCE (Pages AND CONDITIONS FOR PRIVATE HIRE AND TAXIS 55 - 76) OPERATING WITHIN THE BOROUGH OF CHELTENHAM Report of the Cabinet Member Development and Safety 7. RECOMMENDED OPTION FOR THE FUTURE (Pages PROVISION OF THE CHELTENHAM CREMATORIUM 77 - SERVICE 122) Report of the Cabinet Member Clean and Green Environment 8. LECKHAMPTON AND WARDEN HILL (Pages NEIGHBOURHOOD PLAN AREA APPLICATION 123 - Report of the Leader 154) 9. SHOPMOBILITY-FUTURE DELIVERY (Pages Report of the Cabinet Member Healthy Lifestyles 155 - 176) SECTION 6 : BRIEFING SESSION Leader and Cabinet Members 10. BRIEFING FROM CABINET MEMBERS SECTION 7 : DECISIONS OF CABINET MEMBERS Member decisions taken since the last Cabinet meeting SECTION 8 : ANY OTHER ITEM(S) THAT THE LEADER DETERMINES TO BE URGENT AND REQUIRES A DECISION Contact Officer: Rosalind Reeves, Democratic Services Manager, 01242 774937 Email: [email protected] 2 Agenda Item 3 Page 3 Cabinet Tuesday, 14th July, 2015 6.00 - 7.15 pm Attendees Councillors: Steve Jordan (Leader of the Council), John Rawson (Cabinet Member Finance), Rowena Hay (Cabinet Member Healthy Lifestyles), Peter Jeffries (Cabinet Member Housing), Andrew McKinlay (Cabinet Member Development and Safety), Jon Walklett (Cabinet Member Corporate Services) and Chris Coleman (Cabinet Member Clean and Green Environment) Also in attendance: Councillor John Payne and Councillor Diggory Seacome Minutes 1. APOLOGIES None 2. DECLARATIONS OF INTEREST Councillor Rawson declared a personal, non-pecuniary interest in agenda item 15- Community Pride Fund as a member of the Friends of Pittville Park and as a personal friend of the chair of trustees of the Christian Arts Festival. Councillor Jordan declared a personal and prejudicial interest in agenda item 8- Grant Assistance for New Affordable Housing as a member of the YMCA board. 3. MINUTES OF THE LAST MEETING The minutes of the meeting held on 16 June 2015 were approved and signed as a correct record. 4. PUBLIC AND MEMBER QUESTIONS AND PETITIONS None. 5. RECOMMENDATIONS FROM THE SCRUTINY TASK GROUP - SHOPMOBILITY Councillor John Payne, member of the Scrutiny Task Group Shopmobiilty, was invited to address Cabinet. The task group, together with the Cabinet Member Healthy Lifestyles, visited the Shopmobility service and noted the phenomenal enthusiasm among staff. The service had been located in the Beechwood Arcade since 1992 but had been served with a notice to quit in November. Whilst the present location was not ideal it was close to a car park and at ground level. He said that looking forward the service needed to develop as it was currently not sufficiently resourced to fully exploit opportunities with partners or via advertising. One of the recommendations from the group was therefore to consider strategies to enhance the service including partnership options with other local service providers. - 1 - Draft minutes to be approved at the next meeting on. Tuesday, 15 September 2015 Page 4 The Leader wished to put on record his thanks to the task group. A member asked whether the task group had considered if it would be possible to search for partners and a new premises at the same time. In response the member of the scrutiny task group said that the priority was finding a new location as if the service failed this would be a disaster for the town. Officers should then explore partnership options. RESOLVED THAT the report of the Scrutiny Task Group be noted. 6. SHOPMOBILITY -FUTURE DELIVERY The Cabinet Member Healthy Lifestyles introduced the report and thanked the scrutiny task group for its report, particularly in view of the tight timescales involved. She explained that Cabinet could not accept the group’s recommendations in their entirety at this stage and Cabinet’s approval was sought on authorising officers to carry out the consultation with interested and affected parties on the future of Shopmobility provision. She highlighted that a report would be brought back to the September meeting of Cabinet and that scrutiny may well be asked to be involved in the next steps of the delivery project. She emphasised that there were obvious linkages with partners and these needed to be explored further. The scrutiny task group member thanked the Cabinet member and believed that this was a pragmatic approach. RESOLVED THAT 1. consultation is undertaken with interested and affected parties on the future of the Shopmobility provision, the findings to be reported to Cabinet in September. 2. authority be delegated to the Director of Environmental and Regulatory Services to carry out the consultation. 3. a search for the relocation of Shopmobility premises continues in order to expedite decisions about location if necessary following the September meeting in time for relocation in November, the search in the interim to be in consultation with the Cabinet Member Healthy Lifestyles. 7. PROCUREMENT AND CONTRACT MANAGEMENT STRATEGY The Cabinet Member Corporate Services introduced the report which brought a revised Procurement and Contract Management Strategy for approval. He explained that this GO Shared Services Procurement strategy replaced the CBC corporate procurement strategy 2007-2012 - an overarching common strategy for all four partners that included agreement for UBICO and Cheltenham Borough Homes. He informed Members that the contents of two specific government bills had contributed and added to the content of this strategy. Firstly the Public Services Social Value Act 2012 and the Public Contracts Regulation 2015. The former act placed a duty on local authorities at the "pre-procurement" phase to - 2 - Draft minutes to be approved at the next meeting on Tuesday, 15 September 2015 Page 5 consider how and what was being procured might improve the economic, social and environmental well-being in their community. The Cabinet Member highlighted that the principal priorities of the strategy were as follows: 1) the delivery of efficiencies and quality and 2) the development and embracement of socially responsible and sustainable procurement by engaging with local and regional suppliers to promote the local economy and to take account of the social, economic and environmental impact of spending decisions The key points to note were 1) collaboration with other bodies such as Gloucestershire Procurement Partnership, Oxfordshire Procurement Hub, Local Enterprise Partnership and Federation of Small Business 2) New public contract regulations-engagement with SME's 3) Strategy code-officers and councils to follow set procedures to comply with regulations 4) Good practice-a template covering Social value, Health & Safety, Equalities plus Transparency and Contract Management. The Cabinet Member informed the meeting that this strategy was discussed at the June meeting of the Overview and Scrutiny Committee and it was agreed to investigate with other districts possibilities to create preferred supplier lists and make every effort to explore possibilities of scaling down very large contracts in order to further increase opportunities for smaller local businesses to bid. The Cabinet Member concluded by saying that the performance and achievements of the new strategy would be monitored by Internal Audit. RESOLVED THAT the revised Procurement and Contract Management Strategy be approved. 8. GRANT ASSISTANCE FOR NEW AFFORDABLE HOUSING Having declared a personal and prejudicial interest in this item the Leader left the room and did not participate in the debate. The Cabinet Member Housing introduced the report and explained that Cheltenham YMCA was planning to develop 31 units of new affordable homes within Cheltenham on two sites and in order to do this required financial assistance from the Homes & Communities Agency and Cheltenham Borough Council. He highlighted the good work that the YMCA undertook to accommodate young people and the assistance they gave them to move towards independent living. He believed this would be positive for the town, particularly in the light of benefit cuts. Members supported the proposal and welcomed the scheme which was aimed at those who required assistance in their move towards independent living. RESOLVED THAT - 3 - Draft minutes to be approved at the next meeting on Tuesday, 15 September 2015 Page 6 1. the award of a grant of £496,000 to Cheltenham YMCA from the Housing Enabling capital budget be approved to enable 31 new affordable homes to be provided subject to the following conditions being satisfied: That relevant planning consents are obtained The YMCA’s application to the Homes & Communities Agency for grant funding is successful The total cost of delivering the scheme is financially viable overall Confirmation is obtained from the original payer of the commuted sums that they consider the grant proposals fall within the intended use of the commuted sums All documentation securing the use of the grant for affordable housing and the retention of units supported by the grant as affordable housing in perpetuity being entered into; and The receipt of invoices/evidence as to the actual costs incurred 2.
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  • Tob 2019 Media Guide
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