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(Public Pack)Agenda Document for Council, 31/03/2016 18:30

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(Public Pack)Agenda Document for Council, 31/03/2016 18:30 Public Document Pack SOUTH LAKELAND DISTRICT COUNCIL South Lakeland House Kendal, Cumbria LA9 4UQ www.southlakeland.gov.uk You are requested to attend a meeting of the Council on Thursday, 31 March 2016, at 6.30 p.m. in the District Council Chamber, South Lakeland House, Kendal Note – For those who wish to attend, Prayers will be said in the District Council Chamber at 6.20 p.m. Membership Councillors Caroline Airey Shirley Evans Kevin Lancaster James Airey Clare Feeney-Johnson Mel Mackie Giles Archibald Alvin Finch Eric Morrell Ben Berry David Fletcher Bharath Rajan Roger Bingham Gill Gardner Annie Rawlinson Jonathan Brook Brenda Gray Vivienne Rees Andrew Butcher Anne Hall Amanda Rigg John Clough Heidi Halliday David Ryder Stephen Coleman Tom Harvey Sue Sanderson Stan Collins Chris Hogg Matt Severn Brian Cooper John Holmes Ian Stewart Nick Cotton Keith Hurst-Jones Peter Thornton Joss Curwen Helen Irving Graham Vincent Philip Dixon Janette Jenkinson Phil Walker Sheila Eccles Colin Jones David Williams Sylvia Emmott (Chairman) Dyan Jones Mark Wilson David Evans Pru Jupe (Vice-Chairman) Mary Wilson Friday, 18 March 2016 Debbie Storr, Director of Policy and Resources (Monitoring Officer) For all enquiries, please contact:- Committee Administrator: Chris Woods Telephone: 01539 793186 e-mail: [email protected] Roll Call : Apologies AGENDA Page Nos. PART I 1 MINUTES 5 - 30 To authorise the Chairman to sign, as a correct record, the minutes of the meeting of the Council held on 24 February 2016 (copy attached). 2 PUBLIC PARTICIPATION Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so before the commencement of the meeting. Information on how to make the application can be obtained by viewing the Council’s Website www.southlakeland.gov.uk or by contacting the Democratic and Electoral Services Manager on 01539 793186. (1) Questions and Representations To receive any questions or representations which have been received from members of the public. (2) Deputations and Petitions To receive any deputations or petitions which have been received from members of the public. 3 DECLARATIONS OF INTEREST To receive declarations by Members of interests in respect of items on this Agenda. Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.) Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests. If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting. 4 LOCAL GOVERNMENT ACT 1972 - EXCLUDED ITEMS To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public. 5 CHAIRMAN'S ANNOUNCEMENTS To receive announcements by the Chairman. 6 REVISED STATEMENT OF COMMUNITY INVOLVEMENT 31 - 94 To consider the adoption of the Revised Statement of Community Involvement as Council Policy. 7 SUSTAINABLE PROCUREMENT AND COMMISSIONING STRATEGY 95 - 120 2016-19 To consider the adoption of the Sustainable Procurement and Commissioning Strategy 2016-19. 8 PROCUREMENT SCHEDULE 121 - 128 To consider the approval of the Procurement Schedule. 9 ANNUAL REVIEW OF THE CALL-IN AND URGENCY PROVISIONS 129 - 132 To consider the 2015-16 annual review of the call-in and urgency procedures. 10 ANNUAL REVIEW OF THE CONSTITUTION 133 - 144 To consider suggested changes to the Constitution as part of the annual review process. 11 SOUTH LAKELAND DISTRICT COUNCIL EQUALITY SCHEME 145 - 164 2016-19 To consider the adoption of the South Lakeland District Council Equality Scheme 2016-19. 12 COMPOSITE REPORT OF THE CABINET To receive the Executive Reports from the Leader and Cabinet Members and to deal with any questions by Members to the appropriate Cabinet Members on the content of the reports. a Leader and Promoting South Lakeland and Finance Portfolio 165 - 168 Holder b Culture, Arts and Events Portfolio Holder 169 - 174 c Economic Growth, Town Centres and Small Businesses 175 - 182 Portfolio Holder d Environment and People Portfolio Holder 183 - 192 e Health and Wellbeing Portfolio Holder 193 - 200 f Housing and Strategic Development Portfolio Holder 201 - 208 g Innovation and Improvement Portfolio Holder 209 - 216 13 LEADER'S ANNOUNCEMENTS AND CABINET QUESTION TIME (30 MINUTES) To receive announcements from the Leader and, in accordance with Paragraphs 10.2 and 10.3 of the Council’s Rules of Procedure, to deal with any questions to the Leader and/or Portfolio Holders on any topic which is within the jurisdiction or influence of the Council and is relevant to their Portfolio. Any Member who poses a question will be entitled to ask one supplementary question on the same topic. Members are encouraged to give 24 hours’ written notice of questions to the Democratic and Electoral Services Manager. If no notice is received, then the Portfolio Holder can reserve the right to give a written answer. Where written notice of questions has been given, these will be taken first. Should a Member wish to ask more than one question, questions should be listed in order of priority. If more than one Member sends in a question, these will be taken in alphabetical order of Members’ names, alternated from meeting to meeting. Each question and each response is restricted to three minutes. 14 MINUTES OF MEETINGS To receive Chairmen’s comments (if any notified) in respect of the minutes of the Committee meetings held between 8 February and 18 March 2016. 15 QUESTIONS TO CHAIRMAN OF THE COUNCIL OR CHAIRMAN OF ANY COMMITTEE OR SUB-COMMITTEE To deal with any questions under Rule 10.6 of the Council’s Rules of Procedure, of which due notice has been given and/or the Chairman allows as a matter of urgent business and which are in relation to any matter over which the Council has powers or duties or which affect the area. PART II Private Section (exempt reasons under Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, specified by way of paragraph number) There are no items in this Part of the Agenda. Item No.1 48 24.02.2016 Council SOUTH LAKELAND DISTRICT COUNCIL Minutes of the proceedings at a meeting of the Council held in the District Council Chamber, South Lakeland House, Kendal, on Wednesday, 24 February 2016, at 6.30 p.m. Present Councillors Sylvia Emmott (Chairman) Pru Jupe (Vice-Chairman) Caroline Airey Shirley Evans Mel Mackie James Airey Clare Feeney-Johnson Eric Morrell Giles Archibald David Fletcher Bharath Rajan Ben Berry Gill Gardner Amanda Rigg Roger Bingham Brenda Gray David Ryder Jonathan Brook Heidi Halliday Sue Sanderson Andrew Butcher Tom Harvey Matt Severn Stan Collins John Holmes Ian Stewart Brian Cooper Keith Hurst-Jones Peter Thornton Nick Cotton Helen Irving Graham Vincent Joss Curwen Janette Jenkinson Phil Walker Philip Dixon Colin Jones Mark Wilson Sheila Eccles Dyan Jones Mary Wilson David Evans Kevin Lancaster Apologies for absence were received from Councillors John Clough, Stephen Coleman, Alvin Finch, Anne Hall, Chris Hogg, Annie Rawlinson, Vivienne Rees and David Williams. Officers Lawrence Conway Chief Executive Michael Fisher Revenue and Benefits Manager Claire Gould Policy and Partnership Manager Ian Hassall Assistant Director Strategic Development Sandip Mahajan Democratic Services and Scrutiny Officer Shelagh McGregor Assistant Director Resources (Section 151 Officer) Simon McVey Assistant Director Policy and Performance Peter Notley Chief Accountant Simon Rowley Assistant Director Neighbourhood Services Helen Smith Financial Services Manager Debbie Storr Director of Policy and Resources (Monitoring Officer) David Sykes Director People and Places Karl Hansell Communications Officer Page 5 49 24.02.2016 Council C/72 MINUTES In respect of Minute C/65, Councillor Andrew Butcher requested a response on the issue he had raised concerning the availability of sandbags during the December 2015 flooding. The Deputy Leader and Portfolio Holder for Environment and People, Councillor Sue Sanderson, had checked the current position and consulted officers and other Members. There had been sufficient supply of sandbags across the District. RESOLVED – That the Chairman be authorised to sign, as correct records, the minutes of the meetings of the Council held on 17 December 2015 and 6 January 2016. C/73 PUBLIC PARTICIPATION RESOLVED – That it be noted that no questions, representations, deputations or petitions have been received from members of the public in respect of this meeting. C/74 DECLARATIONS OF INTEREST That it be noted that no declarations of interest were raised. C/75 LOCAL GOVERNMENT ACT 1972 - EXCLUDED ITEMS RESOLVED – That it be noted that there are no excluded items on the Agenda. C/76 CHAIRMAN'S ANNOUNCEMENTS A list of engagements which the Chairman and Vice Chairman had attended since the last Council meeting had been circulated. The Chairman stated that Mr H Lewis, who had been a former councillor, and from 1991-93 Chairman of the Council, had passed away. A minutes silence was held. The Chairman reminded Members of the workshop being held on the draft Parks and Open Spaces Strategy 2016-21. She encouraged all Members to attend the Overview and Scrutiny workshop being held on Monday 29 February to better understand how to increase awareness of parks and open spaces and involve communities to increase usage.
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