BREWARRINA SHIRE COUNCIL MEETING OF COUNCIL Agenda SEPTEMBER th Brewarrina Shire Council Friday 25 September 2020 57 Bathurst Street Commencing at 10.00am Brewarrina NSW 2839 Page 1 of 156 This page is intentionally left blank. Page 2 of 156 The Council of the SHIRE OF BREWARRINA All communications to be addressed to the General Manager SHIRE OFFICE 57 Bathurst Street BREWARRINA NSW 2839 PO Box 125 BREWARRINA NSW 2839 Telephone: (02 6830 5100 Fax: (02) 6839 2100 Email: [email protected] _________________________ __________________________ NOTICE OF ORDINARY MEETING NOTICE is hereby given that an ORDINARY MEETING of the Council of Brewarrina will be held on Friday 25h September 2020 at the Brewarrina Shire Council Chambers commencing at 10.00 am for the transaction of the following business. 1. Opening Prayer & Acknowledgement of Country 2. Apologies / Leave of Absence 3. Declaration of Interest Page 5 4. Confirmation of Minutes Minutes of the Ordinary Meeting held on Friday 28th August 2020 Page 9 4a Election of the Mayor Page 21 Attachment: Nomination form – Mayor 2020 4b Election of the Deputy Mayor: Page 29 Attachment: Nomination form - Deputy Mayor 2020 5. Mayoral Minute – Please see closed section • Nil 6. Reports of Committees • Nil 7. Reports to Council For Action 1. Bank Reconciliation & Investments. Page 35 2. Annual Council Meeting Schedule. Page 37 Attachment: 2020/2021 Calendar – Draft. 3. Standing and Other Committees and Election of Delegates. Page 41 Attachment: Brewarrina Shire Meeting Delegates. Brewarrina Shire Committee Delegate Template. 4. Geoff New Oval – Upgrade. Page 51 Attachment: Geoff New Oval Layout – Map. 5. Annual Financial Statements & Audit Report June 2020 Page 55 Attachment: Auditors Report June 2020 (Late Report) • 11.00 am Auditors Report Brett Hanger -Teleconference 6. Proposed 40 km per hr Area Speed Limit Brewarrina CBD Page 61 Page 3 of 156 8. Reports for Information • Reports For Information Covering Report Page 65 • Status Report Page 69 a. General Manager / Mayor Diary Page 83/87 b. Roads Page 89 c. Plant Page 103 d. Utilities Page 105 e. MEHB Page 107 f. CSM Page 111 g. Childcare Page h. Library Page 115 i. Human Services Page 119 j. Tourism Page 121 k. CDC Page 127 l. Brewarrina Youth Centre Page 131 m. Human Resources Page 137 n. Finance and Administration Page • Items for Correspondence a. 20-33 Circular to Council Calendar of Compliance. Page 141 b. 20-36 Circular to Council End of Year Financial Reporting. Page 143 c. Essential Energy - Vegetation Program to ensure power Safety. Page 145 d. Commonwealth Environmental Water Holder – Jodie Swirepik. Page 147 e. HMD20 62-5 Response Heritage Order Request. Page 149 f. The Hon Keith Pitt MP- Murray Darling Basin Economic Page 151 Development Program Round 2. g. The Hon Mark Coulton – COVID19 LG Economic Stimulus & Page 153 Funding. h. The Hon Shelley Hancock - COVID19 LG Economic Stimulus & Page 155 Package. 9. Notice of Motion / Questions with Notice • Nil 10. Confidential Matters • Nil 11. Conclusion of Meeting Delegations: Nil Jeff Sowiak General Manager Page 4 of 156 The Council of the SHIRE OF BREWARRINA All communications to be addressed to the General Manager SHIRE OFFICE 57 Bathurst Street BREWARRINA NSW 2839 PO Box 125 BREWARRINA NSW 2839 Telephone: (02 6830 5100 Fax: (02) 6839 2100 Email: [email protected] DISCLOSURE OF INTEREST AT ORDINARY COUNCIL MEETING Meeting Date: ............................................ Item Number: ............................................ Subject: ................................................................................................................................................... ................................................................................................................................................... I, ............................................................... declare the following interest: Pecuniary: Must leave Chamber; take no part in the discussion and voting. Non-Pecuniary - Significant Conflict: Recommended that affected person leaves Chamber, takes no part in discussion and voting. Non-Pecuniary - Insignificant Conflict: Affected person may choose to remain in Chamber and participate in discussion and voting. For the reason that: ................................................................................................................................................... ……………………………………................................................................................................. Signed: .......................................................... Date: ............................. (Definitions are provided on the next page) Page 5 of 156 Definitions (Local Government Act and Code of Conduct) Pecuniary - An interest that a person has in a matter because of a reasonable likelihood or expectation or appreciable financial gain or loss to the person or another person with whom the person is associated. (Local Government Act, 1993 Sections 442 and 443). A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable. The Councillor or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451) Non-Pecuniary - A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature). If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict. The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with. You must deal with a non-pecuniary conflict of interest in at least one of these ways. • It may be appropriate that no action is taken where the potential for conflict is minimal. However, Council officials should consider providing an explanation of why they consider a conflict does not exist. • Limit involvement if practical (for example, participate in discussion but not in decision making or vice-versa). Care needs to be taken when exercising this option. • Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer). • Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in Section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest). Page 6 of 156 Previous Months Minutes. Page 7 of 156 This Page is intentionally left blank. MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT THE BREWARRINA SHIRE COUNCIL CHAMBERS ON FRIDAY 28th August 2020 Meeting commenced at 10:00 am 1: PRESENT: Councillors Phillip O’CONNOR William LOUGHNAN Angelo PIPPOS Thomas STANTON Mark BROWN Vivian SLACK-SMITH Donna JEFFRIES David WHEATLEY General Manager Jeff SOWIAK Executive Assistant Julie CONDER Acting 2: APOLOGIES • NIL 3. DECLARATION OF PECUNIARY OR NON-PECUNIARY CONFLICT OF INTEREST: Councillor Mark Brown declared a Non-Pecuniary Interest in; • ITEM3: Leasing Yetta Dhinnakkal as a family member owns an adjoining property. • CONFID4a: Fencing Installation Brewarrina – Goodooga – Hebel Rd; Family member tendering for contract. Councillor David Wheatley declared a Non-Pecuniary Interest in; • ITEM3: Leasing Yetta Dhinnakkal as a family member owns an adjoining property. • CONFID4a: Fencing Installation Brewarrina – Goodooga – Hebel Rd; Family member tendering for contract. Councillor Vivian Slack-Smith declared a Pecuniary Interest in CONFID4a : Fencing Installation Brewarrina – Goodooga – Hebel Rd; Family member tendering for contract. 4: CONFIRMATION OF MINUTES: Confirmation of the Minutes of the Ordinary Meeting of Friday 24th July 2020. ITEM 3 : The November Local Government Conference has been cancelled due to COVID19 and will now be a Teleconference meeting; Councillors welcome to attend if available. 107/20 RESOLVED on MOTION by Councillor Loughnan seconded by Councillor Wheatley that the Minutes of the Ordinary Meeting 26th July 2020 covered by resolutions 94/20 to 106/20 action request be adopted. The MOTION upon being PUT to the MEETING was declared CARRIED Page 1 ................................................. ................................................. GENERAL MANAGER MAYOR MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT THE BREWARRINA SHIRE COUNCIL CHAMBERS ON FRIDAY 28th August 2020 5: MAYORAL MINUTE • MAYORAL MINUTE 1 – See Closed section. 6: REPORTS OF COMMITTEES: • Nil 7: REPORTS FOR ACTION TO COUNCIL: ITEM 1: ANNUAL RETURNS OF INTEREST PURPOSE: The purpose of this report is to meet Council’s statutory obligation to table the annual returns of pecuniary interest required to be disclosed by Councillors and designated officers. RECOMMENDATION: That Council receive the Annual Returns of Interest as information. RESOLVED on MOTION by Councillor Stanton, Seconded by Councillor 108/20 Wheatley that the Council receive the Annual Returns of Interest as information. The MOTION