Request for Proposal CSO/NGO partner agency Project Name: “Adolescents Health and Development Program in Bihar
Engender Health Deadline for receipt of proposals: 10th September 2020
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Contents 1. RFP NOTICE ...... 1 2. OUR MISSION ...... 3 3. ORGANIZATIONAL BACKGROUND ...... 4 4. PROJECT GOALS AND OBJECTIVES ...... 4 5. SCOPE OF WORK ...... 4 6. SUBMISSION OF PROPOSALS ...... 5 7. OTHER REQUIREMENTS ...... 6 8. EVALUATION OF THE PROPOSAL ...... 6 9. DISCUSSIONS AND AWARD ...... 7 10. OFFER VERIFICATION ...... 7 11. FALSE STATEMENTS IN OFFER ...... 7 12. RESERVED RIGHTS ...... 7
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1. RFP NOTICE EngenderHealth envisions a gender equal world where all people achieve their sexual and reproductive health and rights. EngenderHealth has worked in more than 100 countries over the past 75 years, and has programs in more than a dozen countries today.
EngenderHealth invites proposals from competent civil society organizations (CSOs)/ non- government organisations (NGOs) as implementing partners for its project titled “Adolescents Health and Development Program in Bihar”. The project goal is to ensure that state and non- governmental actors have the capacity and commitment to support the healthy growth and development of adolescents in Bihar by facilitating access to the information, services, and enabling environment they need. CSOs/NGOs working in Bihar and are active at community level as well as experience to showcase innovations on the issue of adolescent health are eligible to apply.
Deadline for sending queries – 2nd September 2020 Deadline for submission of proposals: 10th September 2020 Duration of the contract: 20st September, 2020 to January 31st, 2022 (13 months, approx.)
OBJECTIVE OF RFP: To support EngenderHealth in the operationalization as well as showcasing innovative ways to address adolescent health issues under the project titled “Adolescent Health and Development Program”. The project will support the Government of Bihar to operationalize the conceptual framework of Rashtriya Kishor Swasthya Karyakram (RKSK) focusing on sexual and reproductive health (SRH) as well as innovative ways to reach out adolescents for sustained results in Gaya and Jamui Districts of Bihar. The agency will be required to provide direct intervention in the 12 Peer Educator Blocks of Gaya i.e. Atri, Belaganj, Bodhgaya, Dobhi, Fatepur, Guraru, Imamganj, Khijarsari, Koch, Mohra, Tikari and Wazirganj and 5 Peer Educator Blocks of Jamui District i.e Barhat, Gidhaur, Khaira, Laxmipur and Sono.
GEOGRAPHIC FOCUS: - The project will be implemented in Gaya and Jamui Districts. CSO/NGO will be responsible for direct implementation in 12 peer educator blocks of Gaya District i.e Atri, Belaganj, Bodhgaya, Dobhi, Fatepur, Guraru, Imamganj, Khijarsari, Koch, Mohra, Tikari and Wazirganj and 5 Peer Educator Blocks of Jamui District i.e. Barhat, Gidhaur, Khaira, Laxmipur and Sono.
REPORTING: - The focal point for the project would be Team Lead, Adolescent Health and Development Program, EngenderHealth, Patna, Bihar. For day to day activities the point person would be District Coordinator, EngenderHealth, Gaya and Jamui District, Bihar.
2. OUR MISSION EngenderHealth envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. To achieve this vision, EngenderHealth implements high- quality, gender-equitable programs that advance sexual and reproductive health and rights. All of our work is guided by five core values: diversity, equity, and inclusion; evidence and innovation; engagement and collaboration; leadership and learning; and organizational
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effectiveness. Working in partnership with local organizations, we adapt our work in response to local needs.
3. ORGANIZATIONAL BACKGROUND EngenderHealth has worked in more than 100 countries over the past 75 years, and has programs in more than a dozen countries today. In 17 countries around the world, EngenderHealth strives to improve the quality of reproductive health services, empower communities to seek health care, and advocate for positive health policies. Through the SEED (supply-enabling environment-demand) programming model, EngenderHealth takes a 360- degree comprehensive approach to ensure that all levels of the health system—including facilities, communities, and policies—are addressed. Specifically, for adolescent health, EngenderHealth takes a holistic approach that places adolescents at the centre and recognizes the diversity of the adolescent population and the health and rights of young people. EngenderHealth’s work in adolescent and youth programming dates back many decades. Through our Men as Partners program, we have worked with young men in 25 countries to address harmful gender norms and promote gender equality. In Ethiopia, we introduced youth-friendly contraceptive and comprehensive abortion counselling and services at health centres, university clinics, and youth centres, and trained hundreds of peer educators to work with youth. Currently, we have adolescent programming in numerous countries, including Tanzania, The Philippines, and Uganda.
4. PROJECT GOALS AND OBJECTIVES The long-term goal of this project is to empower adolescents in Bihar with information, services, and the enabling environment that they need for healthy growth and development. To accomplish this goal, EngenderHealth will support in operationalization of the SRH component within the RKSK framework in 12 Peer Educator Blocks of Gaya District and 5 Peer Educator blocks of Jamui District during the 18-month period with support from local NGOs as essential stakeholders. We aim to increase the uptake of health services at intervention AFHCs through strengthening of community engagement and identifying innovative ways to reach adolescents in places where they congregate as well as to showcase innovative ways to engage adolescent for long term sustainability of the program.
5. SCOPE OF WORK The project proposes to engage local CSO/NGOs to catalyze the last mile delivery of adolescent health services envisioned in RKSK by building the capacity of government to engage adolescents and community gatekeepers and by facilitating frontline health workers (ASHAs and ANMs) to deliver services to adolescents. This CSO/NGO with its presence in the project intervention geographies will have demonstrated experience of working on adolescent health issues.
The following specific activities and outputs are proposed for the partner agency: a) Strengthening of counselling and outreach services at the Adolescent Friendly Health Clinics (AFHCs) One of the component of RKSK is strengthening facility level services so that adolescent can avail clinical and counselling services. To achieve the objective few activities could be: -
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Capacity building of CHC/PHC to make the Adolescent Friendly Health Clinics functional to provide adolescent friendly services to its clients as per GOI norms.
The CSO/NGO will be required to recruit and hire mentors with counselling experience at intervention AFHCs for providing counselling services.
Close coordination with government counterparts to increase fund utilization allotted under ROP.
The expected output would be fully functional AFHCs as per norms with increased number of adolescents seeking services. b) To make information, services and referrals available at the community level through an effective cadre of PEs A key component of RKSK strategy is to strengthen community level activities i.e. peer education model as well as awareness creation among various stakeholders and gatekeepers to create a favorable environment towards adolescent issues. The CSO/NGO is expected to carry out following activities to create an enabling environment. Few proposed activities could be: - Strengthen and updated data base of selected Peer Educators with CHC/PHC and District Level. Strategies to ensure quality training of Peer Educators as per PE module. Conduct timely community activities such as Adolescent Health Days, Adolescent Friendly Club Meetings. Handholding support to ASHA/PE/ANM for proper record keeping of community activities. The expected output would be an enabling environment towards adolescent issues in the implementing villages and trained Peer Educators disseminating correct information / knowledge on adolescent health issues among their peer. c) Innovative Mechanism for Sustainability of the Implementation Mechanisms One of the important component to sustain any program is to develop innovative ways to reach out the target population as well as the enabling environment to keep the stakeholders intact and rolling. CSO/NGOs are expected to develop and pilot some new and innovative strategies to: -
Reach out parents so that they understand the importance of adolescent issues and support their children to be part of the program. Liasioning with other government schemes to link adolescents to access the benefit like skill development mission.
The expected output would be piloting innovative strategies and document the learnings for dissemination and scaling up.
6. SUBMISSION OF PROPOSALS Proposals must be set out in three main parts: o Part 1: Covering Letter and Declaration o Part 2: Technical Proposal
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o Part 3: Financial Proposal The NGO should submit the Technical and Financial proposal in two separate files with a covering email specifically indicating with subject line “Proposal on Adolescent Health and Development Program in Gaya and Jamui District of Bihar State” to be sent to Email: [email protected] The Technical proposal should include a concrete Monitoring & Evaluation plan, staffing structure and a detailed work plan for project duration. The technical and financial proposal along with all requisite documentation must be received in English by EngenderHealth no later than 10th September 2020. For any clarification required, please write an email [email protected] by 02nd September, 2020 5.00 pm. Only email bids will be accepted. Only those short-listed will receive an acknowledgment and will be called for a personal interaction, at their own cost. Late proposals will not be accepted under any circumstances.
7. OTHER REQUIREMENTS We also request the NGO partners to attach the following along with the proposal.
Approval under FCRA. Evidence of tax exemption status under section 12 A of Income Tax Act. Evidence of registration as a society, trust or not for profit company. Goods & Service Tax Registration PAN Card & TAN letter copy Total Annual Turnover in the last 3 years Current staff strength with competencies in project management, training and counselling Listing of Adolescent Health programs undertaken by the NGO in the last 5 years with project names, duration of project, Donor, Amount of Adolescent Health project funding, geographical area (districts / villages covered, number of adolescents covered, nature of the project) Evidence of working with the government. Evidence of experience of training of Counsellors, ASHAs, ANMs and Peer Educators
8. EVALUATION OF THE PROPOSAL a) Once a proposal is received by the due date and time, EngenderHealth team will review all proposals and disqualify any non-responsive ones (that fail to meet the terms set out in the instructions). EngenderHealth may reject any bid that (1) is not signed and dated by authorized employee (2) is not substantially responsive to the terms and conditions of the RFP, (3) is incomplete, including and without limitation, does not have requested supporting documents, (4) and, is otherwise not generally in order. Such proposals shall be deemed inadmissible.
EngenderHealth reserves the right: To accept or reject any and all proposals and/or to annul the RFP process prior to award, without thereby incurring any liability to the affected respondents or any
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obligation to inform the affected respondents of the grounds for EH's actions prior to contract award To negotiate with Respondent(s) invited to negotiate - the proposed technical approach and methodology, and the proposed price based on the respondent’s proposals. Amend this RFP at any time b) In evaluating proposals, EngenderHealth will review both the technical and financial proposals as per criteria mentioned below: Proposal reflects understanding of EngenderHealth -Adolescent Project and the detailed work plan outlines clear operational steps for implementing the project CSO/NGO's previous experience of implementing adolescent health programs and with communities Robust/Innovative designs suggested to engage adolescents and increase footfalls at AFHCs Credibility with the government indicated through participation in government programmes Cost effective financial proposal ensuring project deliverables
Financial Proposal Please submit your financial proposal in the attached template at Annexure A. The cost quoted should be inclusive of all taxes/expenses/Indirect costs.
Payment Schedule Partial Payment of total budget amount will be released on signing of the agreement, for the subsequent quarters, payment will be released after submission of quarterly narrative and financial reports and approval of Country Representative/Designated person.
The assessment criteria will be:
Assessment Category: Technical Weightage
Capacity of Firm (A)
Experience of organization in implementing health interventions 10% (preferably SRH) in the community Experience of organization in adolescent health programs 10% Experience of organization in implementing government health 10% interventions and working with the government Organization's field presence in Bihar and preferably in the 10% intervention districts Relevant qualifications and experience of proposed team 10%
Adequate Professionals / Staff proposed 10% Understanding of RFP and proposed design and plan (B)
Firm's clarity about requirement in RFP 10%
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Proposed approach and design of the intervention to increase 20% footfall in AFHCs and engage adolescents
Proposed work plan 10%
Assessment Category: Financial
Presented reasonable estimate of fees and costs 30%
Takes into consideration all potential costs 70%
9. DISCUSSIONS AND AWARD EngenderHealth reserves the right to seek clarifications, enter into discussions or negotiations, or to make award on initial submissions without discussions or negotiations of any kind. EngenderHealth reserves the right to exclude from further consideration any proposal at any time, including after discussions or negotiations have been entered into.
10. OFFER VERIFICATION EngenderHealth may contact offerors to confirm contact person, address, bid amount and to confirm that the bid was submitted for this solicitation.
11. FALSE STATEMENTS IN OFFER Offerors must provide full, accurate and complete information as required by this solicitation and its attachments. At any time EngenderHealth determines that an offeror has provided false statements in the proposal, EngenderHealth may reject the proposal without further consideration.
12. RESERVED RIGHTS All RFP responses become the property of EngenderHealth, which reserves the right in its sole discretion to:
Disqualify any offer based on offeror failure to follow solicitation instructions; Waive any deviations by offerors from the requirements of this solicitation that in opinion are considered not to be material defects requiring rejection or disqualification; or where such a waiver will promote increased competition; Extend the time for submission of all RFP responses after notification to all offerors; Terminate or modify the RFP process at any time and re-issue the RFP to whomever deems appropriate; Issue an award based on the initial evaluation of offers without discussion; Award only part of the activities in the solicitation or issue multiple awards based on solicitation activities.
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Annexure A Template for financial proposal
staff no of @ /month months
A SALARIES/PROFESSIONAL FEES
A.1 Professionals
A.2 Consultants
Sub Total of A
B TRAVEL, TRANSPORTATION
B.1 Vehicle Expenses/Local Conveyance/Train travel
B.2 Daily allowances/Lodging expenses
Sub Total of B
C OFFICE EXPENSES
C.1 Stationary
C.2 Communication & any other
Sub Total of C
D TRAININGS COST
E MONITORING AND EVALUATION COST
F OTHER DIRECT COST
TOTAL OF DIRECT COST (A TO F)
G Indirect Cost
I Total (A to F)+G
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