Charleston County Public Library Board of Trustees Agenda 5:15p.m., June 26, 2018 | Auditorium, Main Library, Charleston
Informational Action 1. Welcome and Freedom of Information, 2 minutes x
2. Public Comment, 2 minutes x
3. Board Comment, 5 minutes x
4. Additions or Corrections to the Agenda, 2 minutes x
5. Approval of Minutes (5/22/18), 2 minutes x
6. Friends of the Library Update, Brittany Mathis, 5 minutes x
7. Ratification of FY19 CCPL Budget x
8. Capital Plan Update, Toni Pattison and Janette Alexander, 20 minutes x
9. R. Keith Summey North Charleston Library Presentation x David Moore of McMillan Pazdan Smith Architecture, 20 minutes
10. Library Reports, 5 minutes x a. Executive Director Report, Nicolle Davies 11. Committee Reports, 5 minutes x a. Nominations: Steven Clem b. Building Projects: Ed Fava c. Bylaws: Leah Crosby d. Finance: Susan Strunk 12. Adjournment x
Board service: Term ends Dec. 2018: Clem, Fava Term ends Dec. 2020: Brack, Crosby, Nesbitt, Strother Term ends Dec. 2021: Collins, Jordan, Strunk, (open) Term ends Dec. 2022: Rankin Agenda Item #5
Board of Trustees Meeting Minutes May 22, 2018
The Charleston County Library Board of Trustees met for a regular meeting on Tuesday, May 22, 2018 at 5:15pm in the auditorium of the John’s Island Regional Library, located at 3531 Maybank Highway, John’s Island, SC.
Board members present were Mr. Brack, Mr. Clem, Mr. Strother, Ms. Collins, Mr. Rankin, Ms. Crosby, Ms. Strunk, Ms. Nesbitt and Mr. Fava. Board member absent was Ms. Jordan. Staff members present were Nicolle Davies, Jim McQueen, Perry Litchfield, Natalie Hauff, Toni Pattison, Megan Summers, and Amanda Shinn. Also present was Brittany Mathis of the Friends of the Library, and Janette Alexander of Charleston County.
Mr. Brack called the meeting to order and confirmed the media had been informed of the meeting and its agenda according to the Freedom of Information Act.
Public Comment
There was no public comment.
Board Comment
Mr. Brack passed around a letter addressed to the board.
Additions or Corrections to the Agenda
Mr. Brack added a Nominations Committee vote to the Committee Reports.
Approval of Minutes
Mr. Brack requested to add the Resolution to Bolster Free Access of Information wording on page three. The minutes were approved as amended with Ms. Strunk abstaining.
Friends of the Library Update
Ms. Mathis said the FOL (Friends of the Library) One Day Popup Book Sale was held on Friday, April 27. She said the sale raised $1,500 in four hours, a substantial increase from last year’s sale which raised about $800. Ms. Mathis said the Beach Reads Books Sale will be on Thursday, May 24 at 2:30pm at the Sullivan’s Island Farmers’ Market. She also said That Summer Book Sale will take place June 22 to the 24 in the auditorium of the Main Library. She reminded the board FOL members can shop one day earlier on June 21 and encouraged those who haven’t
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to sign up for early access.
Ms. Mathis said the Black Ink Festival will be on Saturday, September 8 at the Main Library. She said they featured about 50 authors last year and are hoping to feature more this year. There are 17 current sign-ups and they are working on increasing that number. She asked if the group knew of someone who may be interested in participating to visit the FOL website to register. There is a $10 registration fee.
Ms. Mathis said the FOL has received about $10,000 in donations in honor of Cynthia Graham Hurd. The FOL voted to use donation funds in commission of an oil painting of Cynthia Graham Hurd which will be on permanent display at the Hurd/St. Andrew’s Regional Library. The unveiling and reception ceremony will be held Wednesday, June 20. Mr. Strother complimented Ms. Mathis for her work with the FOL.
Library Foundation of the Lowcountry Update
Ms. Segal said the Library Foundation of the Lowcountry has been hard at work following the success of the pilot On The Table event that occurred on May 1. She provided the group with an impact report for the pilot event. She said there were 60 tables hosted with an estimated 370 participants. Out of those participants, nearly 40% responded to surveys. Ms. Segal said the success of the pilot event means the Library Foundation will move forward with a larger scale event planned for October 4 across three counties. She provided a few examples of topics discussed at the event. She explained the data gathered from the discussions and through the surveys could be used to help the library address issues within the community.
Ms. Collins asked if there were any impactful comments made that should be addressed by the board now. Ms. Segal said this was not the Library Foundation’s focus at the moment. Mr. Brack reminded the group the purpose of the pilot event was to learn how to perform it and how to perform it well. He congratulated Ms. Segal on the Library Foundation’s efforts in planning the event. Mr. Clem said the event contained two components: the first was to collect information to empower the community, and the second was to empower the people to make necessary changes in the community. Ms. Segal said the Library Foundation will be offering “Spark Grants” to individuals who produce and implement good ideas formed from the On The Table events.
Capital Plan Update
Ms. Pattison said the AMH (Automatic Materials Handling) proposal reviews have been completed and a committee recommendation was submitted to the County, and the County is in the process of executing a contract with the vendor. The RFID (Radio Frequency Identification) RFP (Request for Proposals) is still being finalized by the county.
Ms. Pattison spoke about her visit with Ms. Davies to the Richland Library Wheatley and St. Andrews branches. She said the Wheatley branch is a small library and designed to have a “coffee shop” feel with a “book store” entry way and a separate children’s area. The St. Andrews branch, comparable in size to the Charleston County Public Library’s (CCPL) regional branches, recently underwent an expansion to add additional meeting rooms, as well as a maker space and a community garden behind the library. She spoke briefly about the benefits of a library garden for programming.
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The final schematic design meeting for the R. Keith Summey North Charleston (RKSNC) would be held in June. Following the final design meeting, MB Kahn will prepare a schematic design cost estimate, and a design presentation for the board is anticipated for the June board meeting.
The GMP (Guaranteed Maximum Price) for the Bees Ferry West Ashley (BFWA) site was received on April 20, and after a few changes were made by the committee the GMP was brought to target and executed by the county. The anticipated date of groundbreaking for BFWA is set for July/August 2018.
Ms. Pattison said the triangle piece of land preventing access to the St. Paul’s Hollywood (SPH) site was approved by County Council on April 24. Construction crews have placed erosion control fencing and additional site clearing is in progress. A groundbreaking ceremony will be held once there is safe site access. Site work also continues on the Baxter-Patrick James Island (BPJI) location. The installation of 1,200 earthquake drains has been completed. Construction crews anticipate pouring the concrete slab for the Wando Mount Pleasant (WMP) site this week, weather permitting. Ms. Pattison said the concrete pour will take place during the early morning hours due to high daytime temperatures. She anticipates steel work to begin in June.
Ms. Pattison said she had no additional news to report about the Support Services building. She reminded the group the design team has been authorized by the county to work within a higher budget. She said CCPL was working to balance expenditures and staff functional needs while the design team works through construction documents.
Ms. Crosby asked if modifications to the architecture made during the GMP review process were required to be submitted to the board for review. Ms. Davies explained changes made to the design were cost-savings, such adjusting roofing angles and changing roofing materials. Ms. Crosby said the board would benefit from knowing what kinds of changes are being made during the development of the GMPs. Ms. Alexander further explained the process of modifying the design during the GMP review. Ms. Crosby said she respects the decisions made by the review committee and requested a list of changes be submitted to the board.
Ms. Nesbitt asked if construction would begin on the SPH site prior to a groundbreaking ceremony. Ms. Davies confirmed minor construction to clear the site to allow safe access for the public for a groundbreaking would begin. Mr. Clem asked if webcams could be placed at each construction site. Ms. Pattison said there were two webcams already in place for the WMP and BPJI sites, and all of the construction sites will have webcams as construction begins. Mr. Brack asked if there was a sign in place at the SPH site. Ms. Alexander said a sign has not been placed because vegetation on site would have blocked view of it.
Ms. Alexander provided a sheet with the CWEs (Current Working Estimates) of the library referendum and explained a few fluctuations in the numbers. Ms. Alexander said she hasn’t seen any cost-savings in the library specialty equipment because they are still in the process of pricing out the materials.
Library Presentation: Public Relations
Ms. Hauff introduced herself as the Director of Communications and Programming, and provided a presentation about the Public Relations department and their role to promote library 3
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services. She spoke about the PR team and special projects, including the launch of both a website and a staff intranet, rebranding rollout, development of an internal communications strategy, and the development of Owlbert, the library’s mascot. Ms. Collins asked if the mascot would be available during Piccolo Spoleto events. Ms. Hauff explained the student hired to perform as Owlbert is currently graduating high school. Mr. Brack requested Owlbert have a presence at the Family Day event in Marion Square on May 26 if possible.
National Poetry Month Competition Presentation
Ms. Summers introduced herself as the Programming and Outreach Librarian at the Main Library. She spoke about the first annual National Poetry Month Competition which took place during April. She said there were over 40 poems submitted. Ms. Dancer provided a reading of her poem “Down on Bohicket” which won in the YA category of the competition.
Ms. Strunk asked if Ms. Dancer was aware of free recording spaces for her music and poetry. Ms. Dancer was not aware of any places to record. Mr. Brack said a few of the new library branches would include recording spaces and Ms. Dancer would be free to utilize them as a patron.
Library Reports
Ms. Davies said the library has submitted a request to the CCF (Coastal Community Foundation of South Carolina) to ask for a distribution of funds from the library’s endowment to support the 2018 Summer Reading program. She said the formal procedure for requesting a distribution from the CCF requires two library board members and two FOL board members to approve the request. Ms. Collins and Mr. Strother were in support of the request.
Ms. Davies informed the board CCPL has decided to discontinue operations of the WYLA- FM radio station. She explained CCPL started the station three years ago with support from a state library grant, and while the station has certainly provided a resource for local artists to share their music, it has not served a primary function of supporting the library’s most crucial role- fostering the flow of information and education. CCPL does not have the resources to dedicate to the station in order to meet those needs.
Ms. Davies said she decided earlier this month to restructure the CCPL leadership team in order to better support the implementation of the 2017 Strategic Vision. A chart of the new senior leadership team and the reporting relationships were included the board packet. Ms. Davies explained the adjusted roles of the deputy directors, and the new role of the Director of Communications and Programming.
Ms. Davies informed the board a new staff intranet was launched the week of May 7. She said PR hopes this new site will increase employee engagement and collaboration and improve efficiency and workflows. She also mentioned CCPL has been hosting a series of Staff Sessions, one of several initiatives launched by administration as part of an overall Internal Communications Strategy.
Ms. Davies spoke about a partnership between Ms. Pattison and the University of South Carolina’s MLIS program. Ms. Pattison has been assisting students with the final project for their library buildings and facilities course, which included tours of the Main Library, the Dart Library,
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and the Wando Mount Pleasant construction site.
Mr. Strother commended Ms. Davies on the restructured leadership team, and said he feels she is headed in the right direction. He also commended Ms. Nancy Lupton, manager of the Main Library, for assisting him with planning a program at the library.
Mr. Brack said with the discontinuation of WYLA-FM radio station he has reached out to the WLUM station to see if collaboration is possible between the station and CCPL.
Mr. Brack requested the record to state that Mr. Larry Gale has resigned from the board. The process of hiring a new board member by County Council has begun and the board can expect to meet the new member in late August.
Committee Reports
a. Nominations Mr. Clem said the meetings of the nominations committee has concluded for the fiscal year. He said historically they have performed their nominations in June, but they are moving the elections up by one month. He thanked the members of the nominations committee for their work and participation. Mr. Clem made a motion to select Mr. Brack as board chair, Ms. Strunk as vice chair, Mr. Strother as treasurer, and Ms. Crosby as secretary. The motion to accept the nominations passed unanimously.
b. Building Projects Mr. Rankin said the building projects committee have been selecting rooms in the new branches for naming opportunities through donations. Mr. Brack said he would like the committee to work on a set of guidelines for how to handle naming opportunities. Mr. Rankin detailed which rooms in the new branches the committee has considered. He also spoke about opportunities for individuals to be recognized for smaller donations through a plaque posted in the branches. Ms. Collins requested Mr. Rankin email the board the information they currently have.
c. Finance Ms. Strunk said the proposed operating budget for the 2019 fiscal year has been put before County Council for approval. Ms. Strunk asked Ms. Davies and Mr. Litchfield if the budget should be shared to the board prior to County Council approval. Ms. Davies agreed and Mr. Litchfield said he would email copies of the proposal. Ms. Strunk spoke briefly about the details of the budget. She commended Mr. Litchfield’s work on the library budget and said it has made her role as board treasurer more enjoyable. Ms. Collins asked about the County Council process for approving the budget. Mr. Litchfield explained the council’s multi-step process of approval. Mr. Brack said a replacement bookmobile has been included in the county’s budget for fleet vehicles.
d. Bylaws & Policies Ms. Collins said the Bylaws & Policies committee have met in May, and are currently planning a meeting for June.
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Adjournment
The meeting was adjourned at 6:48pm.
Respectfully submitted,
Troy Strother, Secretary
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Brittany Mathis will provide a Friends of the Library update. Agenda Item #7 CHARLESTON COUNTY PUBLIC LIBRARY ANNUAL BUDGET FISCAL YEAR 2019
GENERAL FUND BUDGET HIGHLIGHTS The General Fund finances the day-to-day provision of library services for Charleston County. The Library’s budget was prepared using the appropriation amount approved by Charleston County Council. The Fiscal Year 2019 (FY19) budget includes expenditures of $18,949,050 and revenues of $18,391,150 resulting in a deficit of $557,900 that will be financed with fund balance. A portion of the deficit ($225,000) is due to a reduction in the County appropriation to help finance replacement of the bookmobile in FY19.
The following chart is a comparison of the Library’s budgeted vs. actual surplus or deficit since FY2007:
Net Change in Fund Balance Actual to Budget Comparison
$1,000,000
$500,000
$- 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Est Bud
$(500,000)
$(1,000,000)
$(1,500,000)
$(2,000,000) Actual Budget
Current projection of total fund balance at the end of fiscal year 2018 is $2,196,288. After financing the FY19 projected deficit, fund balance at June 30, 2019 would be $1,638,388. One month of FY19 budgeted expenditures is $1,579,088.
June 20, 2018 Page 1 of 7 Agenda Item #7
The following chart shows a history of the Library’s fund balance since FY2007:
Fund Balance Compared to One Month of Expenditures $2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$- 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018* 2019*
General Fund Balance One Month of Expenditures
*Projected
REVENUES The Library’s operations are funded primarily through County appropriations. Additional funding comes from State Aid, fines, and other sources such as copier/printer charges, parking fees, etc. General fund revenues budgeted for FY19 are shown in the chart below:
General Fund Revenues
3.3% County State Sources 0.9% 95.2% Fines/Fees 0.6% Other
June 20, 2018 Page 2 of 7 Agenda Item #7
Total General Fund budgeted revenues for FY19 are 9.5 percent greater than the FY18 budget. The FY19 County budget appropriation is 10.6 percent, or $1,678,243, greater than the FY18 budget. The increase includes $1,488,795 for costs expected to be needed in relation to the Library’s expansion program in FY19. County appropriation includes reimbursement from the bond referendum of costs associated with a project manager. State Aid is budgeted at the same level as FY18 ($1.75 per capita). State Education Lottery Funds of $17,391 were received in FY18. This funding is dependent each year on State legislative action and has not been budgeted for FY19. Fine revenues are budgeted 39.5 percent less than FY18 to reflect the continuing decline in receipts. Other revenues include parking fees in the Main Library garage.
The following chart shows total operating revenues since FY2007:
Operating Revenues $20,000,000
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$- 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 EST BUD
EXPENDITURES The normal operations of the Library are accounted for in the General Fund. Budgeted expenditures for FY19 are 12.1 percent greater than the FY18 budget. Expansion related expenditures account for 8.8 percent, or $1,488,795, of the increase. The largest increase related to existing operations is personnel costs related to the longevity and merit pay program, rises in employee benefits, parking for Main Library employees, and full-year implementation of the results of a market study conducted by Charleston County. Other significant increases include information technology and replacement of parking garage equipment at the Main Library. Primary decreases are related to building related costs transferred to Charleston County. See below for discussion of specific increases and decreases.
The chart below shows the relative size of each major expenditure category for FY19 to the total:
June 20, 2018 Page 3 of 7 Agenda Item #7
General Fund Expenditures
Personnel Information Resources Information Technology 0.1% Capital 73.3% 0.1% Other 0.3% Copiers and Printers 0.5% Supplies 0.5% Utilities 0.6% Risk Management 0.7% Equipment R & M 1.1% Motor Vehicles 14.9% Printing 1.3% Building R & M 5.1% 1.4%
The following chart shows total operating expenditures compared to budget since FY2007. Actual expenditures were less than budgeted for each year presented.
Total Expenditures $20,000,000
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$- 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 EST BUD
Actual Budget
June 20, 2018 Page 4 of 7 Agenda Item #7
PERSONNEL COSTS Personnel costs include wages and the associated employer costs. The budget for FY19 is $13,951,541. This represents 73.3 percent of the General Fund budget. The budget does not include a provision for an employee COLA. However, it does include the full year costs related to a compensation market study conducted by Charleston County and implemented during FY18. It also includes the estimated costs of employee Longevity pay as well as a Merit Pay program. Under the Longevity program, employees receive increases in annual wages at specified anniversary dates. The Merit Pay program provides an opportunity for employees with at least seven years of service to receive an adjustment in their rate of pay based upon performance reviews in years they are not eligible for a longevity adjustment. County Council approves the Merit Pay program rates of increase each year. A four percent vacancy allowance has been included in the budget.
Personnel costs also include parking for staff of the Main Library in City of Charleston owned parking garages. The monthly budgeted rate is $125 per space. The Library leases 109 spaces for annual budgeted cost of $163,500. The FY19 budget is reduced to $146,625 due to the anticipated relocation of support personnel to a separate facility in the fourth quarter of the fiscal year.
INFORMATION RESOURCES Information resources are Library collection items in various formats and certain costs associated with preparing them for public access. The budget for FY19 of $2,842,348 is an increase of $304,498, or 12.0 percent. Of this increase, $223,248 is related to new libraries in FY19. Information resources represent 14.9 percent of the General Fund budget, meeting State Aid minimum requirements.
INFORMATION TECHNOLOGY Information technology includes hardware and software acquisitions and maintenance of the Library’s automation systems, network infrastructure, staff and public computers, internet access, and other related costs. IT costs are budgeted for FY19 at $976,722. This represents 5.1 percent of the General Fund budget. Primary costs include leasing of public and staff use computers as well as certain network hardware at $277,977, integrated library system maintenance of $387,998, software maintenance contracts totaling $120,000, web site hosting of $37,000, and other costs of $153,747.
COPIERS AND PRINTERS Lease costs and related supplies are included in the copiers and printers category. Expenditures are budgeted for FY19 at $209,216, an increase of $14,316, or 7.3 percent. Of this increase $5,806 is related to new libraries. The remaining increase is due to additional copiers added to a new lease contract executed in May 2018. Copiers represent 1.1 percent of the General Fund budget.
SUPPLIES Supplies include various operating supplies such as office, data processing, and minor equipment. The FY19 budget is $125,896. This represents 0.7 percent of the General Fund budget. The increase from the FY18 budget is due to new libraries and current spending trends. June 20, 2018 Page 5 of 7 Agenda Item #7
PRINTING Printing includes the costs of items printed externally for programs and promotion as well as internal use forms. The budget for FY19 is $28,214, an increase of $214, or 0.8 percent. This represents 0.1 percent of the General Fund budget.
EQUIPMENT REPAIRS AND MAINTENANCE Equipment repairs and maintenance include annual contracts and repairs on various Library equipment. The FY19 budget is $90,510. This represents 0.5 percent of the General Fund budget and an increase of $44,280 from FY18. Installation of exterior security cameras at branches and addition of monitoring services accounts for the increase.
BUILDING REPAIRS AND MAINTENANCE For FY18, the Charleston County Facilities Department assumed responsibility for all repairs and maintenance for buildings used by the Library. This included various maintenance activities, janitorial, and security services. The Library retains responsibility for garbage collections. For FY19, a provision is included for small repairs. Total expenditures are budgeted for FY19 at $19,004, or 0.1 percent of the General Fund budget. This is an increase of $7,444, or 64.4 percent.
UTILITIES For FY19, the Charleston County Facilities Department will assume responsibility for the Library’s electricity and gas, and water and sewer costs. These were anticipated to cost approximately $792,410. Data lines, and telephone related costs, including VOIP lease payments, will remain in the Library’s budget. Expenditures are budgeted for FY19 at $113,506 or 0.6 percent of the General Fund Budget.
MOTOR VEHICLES Motor vehicles include repairs, maintenance, and fuel for vehicles used in Library operations and employee mileage reimbursements when appropriate. Expenditures are budgeted for FY19 at $58,686 or 0.3 percent of the General Fund budget. This is an increase of $2,072, or 3.7 percent, from the prior fiscal year primarily due to higher repairs and maintenance costs. Repairs and fuel cost estimates are provided by the Charleston County Fleet Operations Department.
RISK MANAGEMENT/INSURANCES For FY19, risk management, which includes property insurance, tort liability, business interruption, bookmobile, and other vehicle coverage, will be the responsibility of Charleston County. These costs were estimated for FY19 at $111,912. Despite not being included in the Library’s budget, Library employees and the Board of Trustees are covered under tort liability insurance up to a maximum of $1,000,000.
OTHER EXPENDITURES Other expenditures include various system-wide costs that are not otherwise classified. The most significant of these are audit services, postage and shipping, the material recovery service, public programming, and staff development and training. Expenditures are budgeted for FY19 at $255,907 or 1.4 percent of the General Fund budget. This represents an increase of 6.0 percent from the prior year. The most June 20, 2018 Page 6 of 7 Agenda Item #7 significant changes are provision for increased staff development, and training (including a safety assessment and training), and decreased postage due to implementation of voice and text messaging of library notices to patrons.
MISCELLANEOUS EXPENDITURES Miscellaneous expenditures include the board expenditure account and other costs not classified elsewhere. Board expenditures for FY19 are budgeted at $2,500, the same as the prior year.
CAPITAL Capital expenditures include replacement of parking garage equipment at the Main Library for an estimated cost of $200,000 and technology purchases.
SPECIAL REVENUE FUNDS Special revenue funds account for revenues restricted for specific purposes. The Library includes grants and donations in various special revenue funds. For FY19, $243,000 in expenditures is budgeted from donations and other restricted revenues based on available funds and expected receipts. Grants are not budgeted.
June 20, 2018 Page 7 of 7 Agenda Item #7
Charleston County Public Library General Fund Annual Budget Recap
FY 2017 FY 2018 FY 2018 FY 2019 FY2018 to FY2019 Diff. Actual Budget Projected Budget Amount Percent Revenues County Appropriation Annual Appropriation $ 15,495,938 $ 15,726,146 $ 15,726,146 $ 17,401,586 $ 1,675,440 10.7% Bond Reimbursement $ 65,080 $ 96,855 $ 93,908 $ 99,658 $ 2,803 2.9% Supplemental Summer Youth $ 22,112 $ - $ 15,891 $ - $ - 0.0% Total County Appropriations $ 15,583,130 $ 15,823,001 $ 15,835,945 $ 17,501,244 $ 1,678,243 10.6% State Aid $ 525,314 $ 525,313 $ 612,866 $ 612,866 $ 87,553 16.7% Education Lottery Funding $ 36,957 $ - $ 17,391 $ - $ - -- Copier/Printer Receipts $ 108,579 $ 110,550 $ 98,120 $ 90,170 $ (20,380) -18.4% Fine Receipts $ 279,549 $ 273,420 $ 222,463 $ 165,460 $ (107,960) -39.5% Other Revenue $ 101,775 $ 64,440 $ 49,850 $ 21,410 $ (43,030) 0.0% Total Revenues $ 16,635,304 $ 16,796,724 $ 16,836,635 $ 18,391,150 $ 1,594,426 9.5%
Expenditures Personnel Costs $ 10,885,966 $ 11,761,960 $ 11,776,115 $ 15,136,392 $ 3,374,432 28.7% Information Resources $ 2,390,422 $ 2,537,850 $ 2,552,636 $ 2,842,298 $ 304,448 12.0% Information Technology $ 677,919 $ 715,400 $ 796,739 $ 976,722 $ 261,322 36.5% Copiers and Printers $ 185,250 $ 194,900 $ 182,957 $ 209,216 $ 14,316 7.3% Supplies $ 108,566 $ 114,060 $ 121,042 $ 125,896 $ 11,836 10.4% Printing $ 13,231 $ 28,000 $ 29,335 $ 28,214 $ 214 0.8% Equipment Maintenance $ 45,307 $ 46,230 $ 31,833 $ 90,510 $ 44,280 95.8% Building Repairs and Maint $ 737,500 $ 11,560 $ 18,623 $ 19,004 $ 7,444 64.4% Utilities $ 954,705 $ 993,910 $ 890,271 $ 113,506 $ (880,404) -88.6% Motor Vehicles $ 32,329 $ 56,614 $ 65,771 $ 58,686 $ 2,072 3.7% Risk Management $ 88,591 $ 91,480 $ 91,480 $ - $ (91,480) -100.0% Other Expenditures $ 143,258 $ 241,440 $ 213,346 $ 255,907 $ 14,467 6.0% Miscellaneous Expenditures $ 46,955 $ 2,500 $ 2,500 $ 2,500 $ - 0.0% Capital $ 75,965 $ 105,000 $ 170,308 $ 275,000 $ 170,000 100.0% Total Expenditures $ 16,385,964 $ 16,900,904 $ 16,942,956 $ 20,133,851 $ 3,232,947 19.1%
Fund Balance Increase (Decrease) $ 249,340 $ (104,180) $ (106,321) $ (1,742,701) $ (1,638,521) 1572.8%
Fund Balance From Prior Year $ 2,055,392 $ 2,302,609 $ 2,304,732 $ 2,198,411 $ (104,198) Fund Balance at End of Year $ 2,304,732 $ 2,198,429 $ 2,198,411 $ 455,710 $ (1,742,719)
Note - Projected results are based on actual amounts through April 2018.
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Charleston County Public Library General Fund Annual Budget
FY 2017 FY 2018 FY 2018 FY 2019 FY2018 to FY2019 Diff. Actual Budget Projected Budget Amount Percent REVENUE County Appropriations Annual Appropriation $ 15,495,938 $ 15,726,146 $ 15,726,146 $ 17,401,586 $ 1,675,440 10.7% Bond Reimbursement $ 65,080 $ 96,855 $ 93,908 $ 99,658 $ 2,803 2.9% Supplemental Summer Youth $ 22,112 $ - $ 15,891 $ - $ - 0.0% Total County Appropriations $ 15,583,130 $ 15,823,001 $ 15,835,945 $ 17,501,244 $ 1,678,243 10.6% State Aid $ 525,314 $ 525,313 $ 612,866 $ 612,866 $ 87,553 16.7% Education Lottery Funding $ 36,957 $ - $ 17,391 $ - $ - -- Copier/Printer Receipts $ 108,579 $ 110,550 $ 98,120 $ 90,170 $ (20,380) -18.4% Fine and Fees $ 279,549 $ 273,420 $ 222,463 $ 165,460 $ (107,960) -39.5% Other Revenue $ 101,775 $ 64,440 $ 49,850 $ 21,410 $ (43,030) -66.8% Total Revenue $ 16,635,304 $ 16,796,724 $ 16,836,635 $ 18,391,150 $ 1,594,426 9.5%
EXPENDITURES Personnel Costs Wages $ 7,727,390 $ 8,743,115 $ 8,309,273 $ 10,398,168 $ 1,655,053 18.9% Other Costs $ 3,158,576 $ 3,488,455 $ 3,466,842 $ 5,428,408 $ 1,939,953 55.6% Budgeted Vacancies $ - $ (469,610) $ - $ (690,184) $ (220,574) 47.0% Total Personnel Costs $ 10,885,966 $ 11,761,960 $ 11,776,115 $ 15,136,392 $ 3,374,432 28.7%
Information Resources Books (includes State Aid) $ 1,073,916 $ 1,126,500 $ 1,126,500 $ 1,298,288 $ 171,788 15.2% Periodicals $ 89,572 $ 91,000 $ 91,000 $ 93,000 $ 2,000 2.2% Media $ 430,038 $ 472,000 $ 472,000 $ 428,960 $ (43,040) -9.1% Digital Products $ 666,519 $ 694,500 $ 694,500 $ 873,550 $ 179,050 25.8% Other Materials and Costs $ 130,377 $ 153,850 $ 168,636 $ 148,500 $ (5,350) -3.5% Total Library Materials $ 2,390,422 $ 2,537,850 $ 2,552,636 $ 2,842,298 $ 304,448 12.0%
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Charleston County Public Library General Fund Annual Budget
FY 2017 FY 2018 FY 2018 FY 2019 FY2018 to FY2019 Diff. Actual Budget Projected Budget Amount Percent
Information Technology Web Site Hosting and Develop $ 8,000 $ 30,000 $ 35,567 $ 37,000 $ 7,000 23.3% AMH/Self Check Maintenance $ - $ - $ - $ 36,747 $ 36,747 -- Integrated Library System Maint $ - $ 270,000 $ 298,962 $ 387,998 $ 117,998 43.7% Event/Reservation Software $ 5,145 $ - $ - $ - $ - -- Software and Licenses $ - $ 7,500 $ 19,786 $ 27,000 $ 19,500 260.0% IT Systems Maint Contracts $ 302,513 $ 40,000 $ 77,978 $ 76,000 $ 36,000 90.0% Financial Software Maintenance $ 39,299 $ 40,000 $ 44,761 $ 44,000 $ 4,000 10.0% IT Repairs and Supplies $ 5,467 $ 10,400 $ 17,626 $ 15,000 $ 4,600 44.2% IT Noncapital Purchases $ 57,832 $ 57,500 $ 60,000 $ 60,000 $ 2,500 4.3% IT Lease Payments $ 233,689 $ 201,500 $ 195,900 $ 237,977 $ 36,477 18.1% IT Capital Lease Payments $ - $ 38,500 $ 38,443 $ 40,000 $ 1,500 3.9% IT Consultants $ 25,974 $ 20,000 $ 7,716 $ 15,000 $ (5,000) 100.0% Total Information Tech $ 677,919 $ 715,400 $ 796,739 $ 976,722 $ 261,322 36.5%
Copiers and Printers Copier/Printer Leases $ 134,859 $ 140,260 $ 134,842 $ 157,716 $ 17,456 12.4% Copier/Printer Lease Overages $ 40,390 $ 41,240 $ 38,100 $ 38,650 $ (2,590) -6.3% Copier Supplies $ 9,155 $ 11,950 $ 9,680 $ 11,600 $ (350) -2.9% Microform Supples $ 846 $ 1,450 $ 335 $ 1,250 $ (200) -13.8% Total Copiers and Printers $ 185,250 $ 194,900 $ 182,957 $ 209,216 $ 14,316 7.3%
Supplies Library Supplies $ 14,005 $ 22,060 $ 19,500 $ 21,369 $ (691) -3.1% Data Processing Supplies $ 18,187 $ 21,750 $ 16,674 $ 20,095 $ (1,655) -7.6% Office Supplies $ 46,931 $ 39,000 $ 47,406 $ 46,158 $ 7,158 18.4% AV Supplies $ 8,451 $ 6,600 $ 6,853 $ 12,192 $ 5,592 84.7% Minor Equipment $ 20,992 $ 24,650 $ 30,609 $ 26,082 $ 1,432 5.8% Total Supplies $ 108,566 $ 114,060 $ 121,042 $ 125,896 $ 11,836 10.4%
Printing $ 13,231 $ 28,000 $ 29,335 $ 28,214 $ 214 0.8%
X:\Budget\2019\Budget Worksheets FY2019.xlsx Condensed 6/20/2018 3 of 6 Agenda Item #7
Charleston County Public Library General Fund Annual Budget
FY 2017 FY 2018 FY 2018 FY 2019 FY2018 to FY2019 Diff. Actual Budget Projected Budget Amount Percent
Equipment Maintenance Checkpoint Security $ 4,217 $ 1,500 $ 1,247 $ 1,600 $ 100 6.7% Fire and Security Alarms $ 5,525 $ 5,730 $ 4,189 $ 52,510 $ 46,780 816.4% Postage Machine $ 4,140 $ 5,000 $ 3,888 $ 5,000 $ - 0.0% Microfiche/Film $ 6,184 $ 8,000 $ 5,165 $ 5,400 $ (2,600) -32.5% Cell Phones $ 10,327 $ 10,500 $ 10,739 $ 10,500 $ - 0.0% Miscellaneous Repairs and Maint $ 971 $ 3,000 $ 274 $ 3,000 $ - 0.0% Parking Equipment and Supplies $ 13,943 $ 12,500 $ 6,331 $ 12,500 $ - 0.0% Total Equipment Maint $ 45,307 $ 46,230 $ 31,833 $ 90,510 $ 44,280 95.8%
Building Repairs and Maint General Repairs $ 105,394 $ - $ 4,333 $ 5,759 $ 5,759 -- Garbage Collections $ 11,516 $ 11,560 $ 14,230 $ 13,245 $ 1,685 14.6% Janitorial $ 254,250 $ - $ 60 $ - $ - -- Carpet Cleaning $ 53,128 $ - $ - $ - $ - -- Security Services $ 141,090 $ - $ - $ - $ - -- County General Services $ 172,122 $ - $ - $ - $ - -- Total Building Repairs/Maint $ 737,500 $ 11,560 $ 18,623 $ 19,004 $ 7,444 64.4%
Utilities Electricity and Gas $ 759,763 $ 823,490 $ 712,546 $ - $ (823,490) -100.0% Water and Sewer $ 71,430 $ 69,060 $ 71,292 $ - $ (69,060) -100.0% Solid Waste Disposal Fee $ 12,814 $ - $ - $ - $ - -- VOIP Lease Payments $ - $ 48,100 $ 48,147 $ 49,000 $ 900 1.9% Telephone $ 82,195 $ 22,790 $ 33,658 $ 22,356 $ (434) -1.9% Data Lines $ 23,857 $ 24,400 $ 23,885 $ 41,200 $ 16,800 68.9% Fax Lines $ 4,646 $ 6,070 $ 743 $ 950 $ (5,120) -84.3% Total Utilities $ 954,705 $ 993,910 $ 890,271 $ 113,506 $ (880,404) -88.6%
X:\Budget\2019\Budget Worksheets FY2019.xlsx Condensed 6/20/2018 4 of 6 Agenda Item #7
Charleston County Public Library General Fund Annual Budget
FY 2017 FY 2018 FY 2018 FY 2019 FY2018 to FY2019 Diff. Actual Budget Projected Budget Amount Percent
Other Expenditures Audit Services CCPL $ 17,464 $ 19,000 $ 17,810 $ 19,000 $ - 0.0% FOL $ 11,625 $ 10,000 $ 10,000 $ 11,000 $ 1,000 10.0% Bank Charges, net of interest $ 6,938 $ 8,500 $ 3,415 $ 7,000 $ (1,500) -17.6% Advertising and Marketing $ 9,630 $ 11,500 $ 6,697 $ 9,500 $ (2,000) -17.4% Interlibrary Loans $ 248 $ 1,000 $ 992 $ 1,000 $ - 0.0% Messenger Service (County) $ 928 $ 1,087 $ 1,087 $ 1,100 $ 13 1.2% Postage and Shipping $ 38,553 $ 50,880 $ 35,019 $ 30,880 $ (20,000) -39.3% Dues $ 4,803 $ 5,500 $ 7,852 $ 5,500 $ - 0.0% Professional Services $ 117 $ 2,500 $ - $ 2,500 $ - 0.0% Material Recovery Service $ 34,090 $ 40,000 $ 30,093 $ 35,000 $ (5,000) -12.5% Programming $ - $ 50,000 $ 47,663 $ 51,503 $ 1,503 3.0% Staff Development $ 16,998 $ 39,973 $ 47,696 $ 78,924 $ 38,951 97.4% Food and Awards $ 1,864 $ 1,500 $ 5,022 $ 3,000 $ 1,500 100.0% Total Other Expenditures $ 143,258 $ 241,440 $ 213,346 $ 255,907 $ 14,467 6.0%
Motor Vehicles Repairs and Maintenance $ 17,394 $ 39,766 $ 41,570 $ 41,088 $ 1,322 3.3% Fuel $ 12,011 $ 13,848 $ 21,884 $ 14,598 $ 750 5.4% Employee Mileage Expense $ 2,924 $ 3,000 $ 2,317 $ 3,000 $ - 0.0% Total Motor Vehicles $ 32,329 $ 56,614 $ 65,771 $ 58,686 $ 2,072 3.7%
Risk Management Property Insurance $ 67,300 $ 69,988 $ 69,988 $ - $ (69,988) -100.0% Tort Liability $ 4,680 $ 4,680 $ 4,680 $ - $ (4,680) -100.0% Business Interruption Insurance $ 955 $ 1,156 $ 1,156 $ - $ (1,156) -100.0% Bookmobile Insurance $ 1,913 $ 1,913 $ 1,913 $ - $ (1,913) -100.0% Auto Liability $ 7,727 $ 7,727 $ 7,727 $ - $ (7,727) -100.0% Auto Comp and Collision $ 6,016 $ 6,016 $ 6,016 $ - $ (6,016) -100.0% Total Risk Management $ 88,591 $ 91,480 $ 91,480 $ - $ (91,480) -100.0%
X:\Budget\2019\Budget Worksheets FY2019.xlsx Condensed 6/20/2018 5 of 6 Agenda Item #7
Charleston County Public Library General Fund Annual Budget
FY 2017 FY 2018 FY 2018 FY 2019 FY2018 to FY2019 Diff. Actual Budget Projected Budget Amount Percent
Miscellaneous Expenditures Board Contingency $ 956 $ 2,500 $ 2,500 $ 2,500 $ - 0.0% Executive Search Expenses $ 45,999 $ - $ - $ - $ - -- Miscellaneous Expenditures $ 46,955 $ 2,500 $ 2,500 $ 2,500 $ - 0.0%
Capital Expenditures Microfilm Readers $ - $ 30,000 $ 44,308 $ - $ (30,000) 0.0% Main Parking Garage $ - $ - $ - $ 200,000 $ 200,000 100.0% IT Purchases (one-time funds) $ 75,965 $ 75,000 $ 126,000 $ 75,000 $ - 0.0% Total Capital Expenditures $ 75,965 $ 105,000 $ 170,308 $ 275,000 $ 170,000 0.0%
Total Expenditures $ 16,385,964 $ 16,900,904 $ 16,942,956 $ 20,133,851 $ 3,232,947 19.1%
Fund Balance Increase (Decrease) $ 249,340 $ (104,180) $ (106,321) $ (1,742,701) $ (1,638,521) 1572.8%
Fund Balance From Prior Year $ 2,055,392 $ 2,302,609 $ 2,304,732 $ 2,198,411 $ (104,198)
Fund Balance at End of Year $ 2,304,732 $ 2,198,429 $ 2,198,411 $ 455,710 $ (1,742,719)
Note - Projected results are based on actual amounts through April 2018.
X:\Budget\2019\Budget Worksheets FY2019.xlsx Condensed 6/20/2018 6 of 6 Agenda Item #8
Toni Pattison and Janette Alexander will provide a capital plan update. Project Update Presented by Toni Pattison, CCPL Project Manager
Library Board of Trustees Meeting – June 26, 2018, Main Library June 26, 2018 Page 2
RFID/AMH GENERAL May 2018 AMH recommendation pending RFID RFP being finalized by County
June 2018 AMH recommendation from committee to Council in July Request made to waiver this process to expedite contract RFID RFP being finalized by County Request made for sole source June 26, 2018 Page 3
Location Updates
R. Keith Summey North Charleston (RKSNC) Final Schematic Design (SD) meeting May 31 Next steps: Preparation of SD Cost Estimate by MB Kahn underway Design presentation at Community Meeting (anticipate July or August) Design presentation at tonight’s meeting Once further underway, MB Kahn will develop project schedule June 26, 2018 Page 4
Location Updates
Bees Ferry West Ashley (BFWA) Working through final design resolutions from GMP revisions Design team preparing construction documents Wildcat Blvd. extension is under construction with goal to complete prior to start of school year Anticipated Milestones Final GMP contract will include project schedule Groundbreaking: August 2018 Construction Start: August/September 2018 Construction Completion: December 2019 Opening: February 2020 June 26, 2018 Page 5
Location Updates
St. Paul’s Hollywood (SPH) “Triangle Access” approved by Council April 24, finalizing paperwork to make it official Contractor temporarily able to access site via Town Hall site Storm water detention and waste water piping work underway Anticipated Milestones Groundbreaking: Pending site access coordination (hopeful for August/September) Construction Completion: May 2019 Opening: July 2019 June 26, 2018 Page 6
Location Updates
Baxter - Patrick James Island (BPJI) Underground utility work (sewer and storm water) complete Grading work complete Rebar installation (for foundation preparation) to begin this week Anticipated Milestones Construction Completion: May 2019 Opening: July 2019 June 26, 2018 Page 7
Location Updates
Wando Mount Pleasant (WMP) Structural steel work underway, anticipate beginning exterior wall construction in the next week or so Mock-up panel in progress, anticipate completion roughly within next month (pending receipt of some materials with long lead time) Anticipated Milestones Construction Completion: February 2019 Opening: April 2019 June 26, 2018 Page 8
Wando Mount Pleasant (WMP)
Overall view from future parking lot
Photo taken June 19, 2018 June 26, 2018 Page 9
Wando Mount Pleasant (WMP)
View from “backyard” (area behind Children’s and Young Adult)
Skylights at Children’s Area
Photos taken June 19, 2018 June 26, 2018 Page 10
Location Updates
Support Services (SS) “Pricing and Review” drawing set review complete Comments will be compiled by design team and final revisions incorporated into construction documents Anticipated Milestones Out for bid: July/August 2018 Construction Start: December 2018 Construction Completion: June 2019 Opening: July 2019 June 26, 2018 Page 11
Timeline Summary
August 2018 September 2018 December 2018 February 2019 April 2019
• BFWA • SS Construction • WMP Completion • WMP Open Groundbreaking Start • SS Bid Release • SPH Groundbreaking • BFWA Construction Start
May 2019 June 2019 July 2019 December 2019 February 2020
• SPH Completion • SS Completion • SPH Open • BFWA Completion • BFWA Open • BPJI Completion • BPJI Open • SS Open June 26, 2018 Page 12 Financial Status – Current Month Report
Figures as of June 26, 2018 CWE = Current Working Estimate *Baseline values are inclusive of NOTE: Financial data for June was all Project Costs, including not yet available at the time of Program Development, Design, printing. Janette Alexander will Engineering, Construction, Due provide a hard copy to each Board Diligence, Permits and Fees, member during the Board meeting Testing, Inspections, Library and for review and consideration. County Management, Library Specialty Equipment, Opening Day Collections, Furnishings, etc.
Financial Status presented by Janette Alexander, Charleston County Design & Construction Project Manager / Library Projects June 26, 2018 Page 13 Financial Status – Previous Reports Project Title Status Total Project Title Status Total Bees Ferry West Ashley Baseline* 14,441,665 Bees Ferry West Ashley Baseline* 14,441,665 Actual/Projected CWE 14,803,301 Actual/Projected CWE 14,597,124 Baxter – Patrick James Island Baseline* 13,131,000 Baxter – Patrick James Island Baseline* 13,131,000 Actual/Projected CWE 13,449,486 Actual/Projected CWE 13,426,054 Wando Mount Pleasant Baseline* 26,135,000 Wando Mount Pleasant Baseline* 26,135,000 Actual/Projected CWE 24,000,479 Actual/Projected CWE 24,070,106 R. Keith Summey N. CHS Baseline* 10,673,609 R. Keith Summey N. CHS Baseline* 10,673,609 Actual/Projected CWE 11,031,377 Actual/Projected CWE 11,031,377 St. Paul’s Hollywood Baseline* 10,946,000 St. Paul’s Hollywood Baseline* 10,946,000 Actual/Projected CWE 11,569,755 Actual/Projected CWE 11,672,902 Support Services Baseline* 7,669,549 Support Services Baseline* 7,669,549 Actual/Projected CWE 8,591,981 Actual/Projected CWE 8,591,981 Existing Library Upgrades Baseline* 25,503,177 Existing Library Upgrades Baseline* 25,503,177 Actual/Projected CWE 24,727,904 Actual/Projected CWE 24,727,904 LIBRARY TOTAL Baseline* 108,500,000 LIBRARY TOTAL Baseline* 108,500,000 CWE 108,174,283 CWE 108,117,448 Figures as of April, 2018 Figures as of May, 2018 Agenda Item #9
David Moore of McMillan Pazdan Smith Architecture will provide a presentation on the new R. Keith Summey North Charleston branch. R. KEITH SUMMEY NORTH CHARLESTON LIBRARY / SCHEMATIC DESIGN BOARD PRESENTATION JUNE 26, 2018
Agenda Item #10a
Library Report June 22, 2018 Nicolle Davies, Executive Director: Portrait Dedication
Through a generous donation of the Charleston Friends of the Library, CCPL was recently able to unveil a portrait of Cynthia Graham Hurd, which will be dedicated in honor of the 31-year library employee who died in the Emanuel AME church shooting in June 2015. Hurd was manager of the St. Andrews Regional branch at the time of her death.
A ceremony to officially unveil the portrait took place on June 20th at the Cynthia Graham Hurd/St. Andrews Regional Library, which was part of the branches Kindness Week, organized in memory of Cynthia Graham Hurd and her philosophy to always be kind.
The Charleston Friends of the Library funded the official portrait to honor Cynthia Graham Hurd for changing lives through her lifelong commitment to literacy and dedication to the Charleston community.
Staff Sessions Recap A series of Staff Sessions were hosted on four dates and regional branch locations and lasted approximately one hour. Each session included a presentation by the director and deputy director about our new and current initiatives and a question and answer session. The sessions were part of our Internal Communication Strategy, aimed at improving communication, collaboration and engagement among staff. There were 75 staff members who attended, which is about 30 percent of our staff. The sessions were positively received. Nearly 96 percent indicated they learned something new in their session and 83 percent felt better equipped to perform their duties following their session, according to a survey. Based on the success of the sessions, we will host these events annually.
Agenda Item #10a
P U B L I S H E D : J U N E 1 8 , 2 0 1 8 MEDIA REPORT An Overview of Media and Social Media Coverage May 2018 SUMMARY: MEDIA COVERAGE
Charleston County Public Library was featured on television news, online/print publications and social media shares during May, and featured topics including our voter registration drive, our Summer Reading program, the closure of WYLA-FM and highlighting several events. Media Exposure
*A full listing and details on the media coverage including links and estimated reach are included as an addendum to this report.
C C P L M e d i a R e p o r t 0 2 M a y 2 0 1 8 Media Reach
Potential Ad Value of Media Exposure
C C P L M e d i a R e p o r t 0 3 M a y 2 0 1 8 Media Coverage, May 2018
Date Headline URL Source Reach AVE Media Type
https://www.postandcourier.com /charleston_scene/wezl-s-party-in- the-park-and-james-island- 31-May-2018 WEZL's Party in the Park and James s/article_5162395a-6357-11e8- Print/Online 07:00AM Island's Reggae Nights return 862c-a3ce63fa0086.html The Post and Courier 323185 2989.46 Pubs
https://www.charlestoncitypaper. com/FeedbackFile/archives/2018 30-May-2018 The Drifting Troubadours go live at the /05/30/the-drifting-trouadours-go- Print/Online 03:55PM library live-at-the-library Charleston City Paper 55426 512.69 Pubs
https://www.postandcourier.com /health/lowe-s-to-stop-selling- Lowe's to stop selling paint stripper paint-stripper-after-north- 30-May-2018 after North Charleston business owner charleston/article_eae731f4-6404- Print/Online 08:27AM dies 11e8-b0b0-47a67a31b235.html The Post and Courier 323185 2989.46 Pubs https://www.charlestoncitypaper. com/charleston/the-10-free- piccolo-spoleto-events-you-need- 29-May-2018 The 10 free Piccolo Spoleto events you to-check-out-this- Print/Online 10:48AM need to check out this week week/Content?oid=18986904 Charleston City Paper 55426 512.69 Pubs https://www.journalscene.com/c ommunity-news/african-american- book-festival-seeks- 23-May-2018 African-American book festival seeks authors/article_8362f034-5e98- Print/Online 11:14AM authors 11e8-ad37-aff013a9624f.html The Journal Scene 8862 81.97 Pubs
20-May-2018 #PlanAhead: May 21-25, 2018 - https://chstoday.6amcity.com/pla Print/Online 03:00AM CHSToday nahead-may-21-2018/ CHStoday 1354 12.52 Pubs http://www.blacknewsportal.com 18-May-2018 /burke-high-school-wins-national- Print/Online 04:23PM Burke High School Wins National Award award Black News Portal 459 4.25 Pubs
https://www.charlestonchronicle. 18-May-2018 net/2018/05/18/burke-high- Print/Online 12:48PM Burke High School Wins National Award school-wins-national-award/ The Charleston Chronicle 5367 49.64 Pubs
17-May-2018 http://charlestonmag.com/featur Print/Online 12:24PM Remembering Together es/remembering_together Charleston Magazine 6893 63.76 Pubs
https://www.charlestoncitypaper. com/charleston/charleston-public- library-changes-its-tune-on-wyla- Charleston Public Library changes its shutting-down-the-community- 17-May-2018 tune on WYLA, shutting down the radio- Print/Online 12:05PM community radio station station/Content?oid=18624273 Charleston City Paper 55426 512.69 Pubs https://www.postandcourier.com /charleston_scene/behind-the- scenes-eclectic-cafe-vinyl-and- Behind the Scenes: Eclectic Cafe & Vinyl wyla-closing- 16-May-2018 and WYLA closing, Sony distributing sony/article_0badb866-5782- Print/Online 07:00PM local rapper's album 11e8-b294-eb0cfcce2940.html The Post and Courier 323185 2989.46 Pubs https://www.postandcourier.com /news/local_state_news/podcasts- to-get-you-through-the- charleston-bridge- 16-May-2018 25 podcasts to get you through the traffic/article_a18072fe-591f- Print/Online 04:00PM Charleston bridge traffic 11e8-9097-8f8a4086bbdd.html The Post and Courier 323185 2989.46 Pubs
https://www.moultrienews.com/ opinion/between-the-stacks-th- annual-sweetgrass-cultural-arts- 16-May-2018 Between the Stacks: 13th annual festival/article_5b349006-5775- Print/Online 08:49AM Sweetgrass Cultural Arts Festival 11e8-b890-a3c60802f74c.html The Moultrie News 134811 1247 Pubs
https://www.postandcourier.com /features/charleston-county- public-library-s-wyla-radio-station- 14-May-2018 Charleston County Public Library's WYLA to-shut/article_b64946f6-57b3- Print/Online 04:45PM radio station to shut down 11e8-ba3f-77e6a4936e26.html The Post and Courier 323185 2989.46 Pubs
https://www.postandcourier.com /opinion/letters_to_editor/letter- gadsden-s-wharf-is-sacred- 11-May-2018 Letter: Gadsden's Wharf is sacred ground/article_10da9d76-53a5- Print/Online 11:30PM ground 11e8-89c4-7f8c5fd43164.html The Post and Courier 323185 2989.46 Pubs
https://www.publishersweekly.co m/pw/by- topic/childrens/childrens-industry- 10-May-2018 news/article/76825-on-tour-with- Print/Online 05:35PM On Tour with Kwame Alexander kwame-alexander.html Publishers Weekly 749734 6935.04 Pubs https://www.charlestonchronicle. net/2018/05/09/readers-of-all- ages-invited-to-take-part-in- Readers of All Ages Invited to Take Part summer-programs-that-includes- 09-May-2018 in Summer Programs That Includes prizes-games-hundreds-of-free- Print/Online 01:15PM Prizes, Games, Hundreds of Free Events events/ The Charleston Chronicle 5367 49.64 Pubs
https://www.postandcourier.com /business/condo-built-on- charleston-s-last-slave-trading- Condo built on Charleston's last slave wharf-markets/article_06147d60- 08-May-2018 trading wharf markets history — 52df-11e8-a787- Print/Online 07:00PM without mentioning slavery 2faf72144698.html The Post and Courier 323185 2989.46 Pubs
https://www.postandcourier.com /opinion/letters_to_editor/letter- museum-should-focus-on- waterfront-slave- 06-May-2018 Letter: Museum should focus on trade/article_e36f0f6a-4f9f-11e8- Print/Online 11:30PM waterfront slave trade b3dd-4ba2d39cf379.html The Post and Courier 316700 2929.48 Pubs https://www.postandcourier.com /features/local-artist-aims- camera-at- homelessness/article_08f78182- 06-May-2018 Local artist aims camera at 4f9f-11e8-a850- Print/Online 12:00AM homelessness 3bd73a11e944.html The Post and Courier 316700 2929.48 Pubs
https://www.postandcourier.com /features/happenings-for- 03-May-2018 may/article_4dbe7f0e-4efb-11e8- Print/Online 01:54PM Happenings for May 6, 2018 8ddf-6fd424e07eeb.html The Post and Courier 316700 2929.48 Pubs
02-May-2018 A street art-guided tour of Charleston | https://chstoday.6amcity.com/m Print/Online 02:23AM CHStoday urals-in-charleston-sc/ CHStoday 1354 12.52 Pubs http://www.wtma.com/news/ph ones-internet-out-of-order-at- 31-May-2018 Phones, internet out of order at Edisto edisto-branch-of-charleston- 02:53PM branch of Charleston County Library county-library/ 1250 AM WTMA 1300 12.03 TV/Radio http://www.counton2.com/news /local-news/phones-internet-out- of-order-at-edisto-branch-of- 31-May-2018 Phones, internet out of order at Edisto charleston-county- 02:34PM branch of Charleston County Library library/1210850363 Count On News 2 56720 524.66 TV/Radio
29-May-2018 Live interview segment: Summer Live 5 News at Noon; WCSC- 12:17PM Reading programs Clip available upon request. CHS (CBS) 34124 315.65 TV/Radio http://www.wtma.com/news/regi 21-May-2018 stering-to-vote-in-charleston- 01:09PM Registering to vote in Charleston County county/ 1250 AM WTMA 1300 12.03 TV/Radio
http://www.counton2.com/news 21-May-2018 /local-news/registering-to-vote-in- 11:48AM Registering to vote in Charleston County charleston-county/1190769379 Count On News 2 56720 524.66 TV/Radio
21-May-2018 Voter Registration drive segment on live News 2 Midday; WCBD-CHS 11:24AM show (BEVR) Clip available upon request. (NBC) 12404 114.74 TV/Radio
14-May-2018 News 2 Midday; WCBD-CHS 11:33AM Voter registration drive Clip unavailable. (NBC) 12404 114.74 TV/Radio http://www.wtma.com/news/vot 14-May-2018 Voting begins Monday in state primary ing-begins-monday-in-state- 03:49AM elections primary-elections/ 1250 AM WTMA 1300 12.03 TV/Radio
13-May-2018 Live interview segment: May Sunday Today With Willie 08:28AM events/programs Clip unavailable. Geist; WCBD-CHS (NBC) 23436 216.78 TV/Radio
04-May-2018 Live 5 News Prime Time At 07:05PM Voter registration drive Clip available upon request. 7; WCSC-CHS (CBS) 35804 331.19 TV/Radio 04-May-2018 Live 5 News at 5; WCSC- 05:15PM Voter registration drive Clip unavailable. CHS (CBS) 28959 267.87 TV/Radio
04-May-2018 Live 5 News First at 4; 04:05PM Voter registration drive Clip unavailable. WCSC-CHS (CBS) 21858 202.19 TV/Radio
01-May-2018 Live 5 News at Noon; WCSC- 12:05PM Summer Reading programs Clip unavailable. CHS (CBS) 29071 268.91 TV/Radio
01-May-2018 FOX 24 Morning News at 7; 08:35AM Tech course @ Main Branch Clip unavailable. WTAT-CHS (FOX) 3525 32.61 TV/Radio
01-May-2018 06:35AM Tech course @ Main Branch Clip unavailable. WCIV-CHS (ABC) 9859 91.2 TV/Radio
01-May-2018 Live 5 News at 6a; WCSC- 06:27AM Summer Reading programs Clip unavailable. CHS (CBS) 22166 205.04 TV/Radio TV/Radio, 01-May-2018 Live 5 News at 5:30a; WCSC- "On The 05:50AM On the Table @ the library branches Clip unavailable. CHS (CBS) 12844 118.81 Table"
01-May-2018 Live 5 News at 5a; WCSC- 05:00AM Summer Reading programs Clip unavailable. CHS (CBS) 7635 70.62 TV/Radio E C I F F O
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Y R E P O R T P A E ANALYTICS DATA FOR CCPL.ORG PROPERTIES R M CCPL.ORG - MAY 1-31 PAGE 1 AT A GLANCE
Charleston County Public Library's web properties, including www.ccpl.org, the catalog, and ezproxy, saw a notable increase in traffic heading into the start of Summer Reading.
Mobile devices continue to provide a majority of traffic. While referral traffic from social media dipped slightly, CCPL social media properties continued to see month-to-month growth percentages.
TOTAL PAGEVIEWS UNIQUE VISITORS 830K 65.4K Visits: 107,089 Avg. Time: 6:30 Pages/Visit: 7.76 Bounce: 22.59%
Previous Month Previous Year 43.01% 117.85%
TRAFFIC SHARE
Desktop 46% Mobile 54% CCPL.ORG - MAY 1-31 PAGE 2
CHANNELS Direct: 63.05% 70 Email: 6.81 56 Social: 2.13 Referral: 1.58 42 Search: 26.42 28
14
0 Direct Email Social Referral Search
WEB CONTENT 1 2 4 5 7 4 8 2 6 0 0 C C P L . O
R 69.17% G C A T A L
O 23.89% G E Z P R O 6.94% X Y
1ST QUARTER COMPARISON
2018 2017 2.05M 882K JAN: 820,130 JAN: 256,961 FEB: 685,863 FEB: 286,748 MARCH: 541,800 MARCH: 338,328 CCPL.ORG - MAY 1-31 PAGE 3
SOCIAL MEDIA
SOCIAL REFERRALS
Twitter 23%
Facebook 77%
FACEBOOK TWITTER INSTAGRAM 6,567 2,541 1,091
GAIN: 91 GAIN: 30 GAIN: 44 % GAIN: 1.41% % GAIN: 1.19% % GAIN: 4.2% YTD GAIN: 317 YTD GAIN: 403 YTD GAIN: 315
TRAFFIC FROM SOCIAL MEDIA
COMPARISON APRIL 2018: 2.03% 2.26% MAY 2017: 0.01% SERVICE EFFECTIVENESS MEASURES FY2018 Through April 2018 Main CRM Dart DOR Edisto Folly James Johns MCC MTP Otranto Poe STA St. Pauls Village WA System Total Circulation/Visit 1.00 0.66 0.50 1.02 1.71 0.85 1.59 1.22 0.54 2.43 1.07 2.16 1.46 2.03 1.49 0.96 1.71 Circulation/FTE 6,609 11,120 4,195 7,127 4,130 7,051 17,444 8,006 3,355 23,572 7,302 7,060 16,895 8,726 7,447 8,206 13,948 FTE Cost/Circulation 5.94 3.87 8.04 5.76 9.58 4.00 1.86 5.06 12.01 1.59 5.39 4.34 2.26 3.73 5.40 4.51 2.75 Cost/Circulation 8.08 4.19 8.84 6.18 10.57 4.44 2.02 5.46 12.98 1.69 5.77 5.13 2.42 4.04 5.72 4.83 3.16 FTEs 38.75 5.38 6.00 12.63 1.38 1.38 8.13 15.00 1.63 19.13 15.13 2.63 16.00 2.00 2.88 7.00 155.05 FY18 Personnel Expenditures $ 1,522,130 $ 231,402 $ 202,280 $ 518,314 $ 54,570 $ 38,916 $ 263,749 $ 607,235 $ 65,690 $ 716,280 $ 595,044 $ 80,538 $ 611,630 $ 65,165 $ 115,816 $ 258,802 $ 5,947,561 FY18 Branch Expenditures $ 2,070,579 $ 250,510 $ 222,514 $ 556,331 $ 60,248 $ 43,213 $ 286,154 $ 655,359 $ 70,987 $ 762,419 $ 637,704 $ 95,195 $ 653,872 $ 70,560 $ 122,588 $ 277,581 $ 6,835,815
Branch Expenditures $1,000,000 $800,000 $600,000
$400,000 $200,000 $- CRM Dart DOR Edisto Folly James Johns MCC MTP Otranto Poe STA St. Pauls Village WA
Personnel Total Expenditures
YEAR-END FISCAL DATA FY2018 FY2017 % Change Interlibrary Loans 4,564 Reference Questions 547,267 Summer Reading Participants 7728 User Visits 1,670,712 County Population (est. 2015) 389,262 Total Circulation 2,800,552 Circulation per Capita 7.19 May 2018 Circulation PC Use Registrations* Current Previous Current Previous Current Previous YTD Total YTD Total % change YTD Total YTD Total % change YTD Total YTD Total % change Main 281,567 304,031 -7.39% Main 48,307 50,749 -4.81% Main 2,741 8,229 -66.69% Bookmobile 17,685 23,677 -25.31% Bookmobile n/a 0 n/a Bookmobile 123 33 272.73% CRM 65,582 74,803 -12.33% CRM 25,000 27,036 -7.53% CRM 795 1,959 -59.42% Dart 28,142 35,374 -20.44% Dart 13,732 17,104 -19.71% Dart 395 923 -57.20% Dorchester Road 97,625 101,780 -4.08% Dorchester Road 25,717 24,808 3.66% Dorchester Road 1,665 2,387 -30.25% Edisto 6,273 8,308 -24.49% Edisto 545 1,660 -67.17% Edisto 41 139 -70.50% Folly 10,891 15,960 -31.76% Folly 815 1,098 -25.77% Folly 91 409 -77.75% James Island 156,227 158,091 -1.18% James Island 13,680 13,889 -1.50% James Island 892 3,942 -77.37% John's Island 131,815 139,257 -5.34% John's Island 20,595 20,804 -1.00% John's Island 943 3,534 -73.32% McClellanville 5,919 6,963 -14.99% McClellanville 1,563 1,901 -17.78% McClellanville 87 246 -64.63% Mt. Pleasant 494,000 481,121 2.68% Mt. Pleasant 22,288 21,887 1.83% Mt. Pleasant 3,182 10,884 -70.76% Otranto Road 121,140 126,501 -4.24% Otranto Road 27,504 27,916 -1.48% Otranto Road 1,314 2,922 -55.03% Poe 20,314 22,884 -11.23% Poe 1,083 946 14.48% Poe 128 700 -81.71% St. Andrews 298,809 320,351 -6.72% St. Andrews 34,320 36,518 -6.02% St. Andrews 1,727 5,152 -66.48% St. Pauls 19,301 19,969 -3.35% St. Pauls 2,935 2,734 7.35% St. Pauls 123 448 -72.54% Village 23,725 29,356 -19.18% Village 1,448 2,558 -43.39% Village 247 872 -71.67% West Ashley 65,158 107,462 -39.37% West Ashley 7,090 11,473 -38.20% West Ashley 634 3,329 -80.96% Total Downloads 536,866 557,734 -3.74% Wifi USE 231,149 205,066 12.72% TOTALS 15,128 46,108 -67.19% TOTALS 2,381,039 2,533,622 -6.02% TOTALS 477,771 468,147 2.06% Total Active Library Card Holders 149,172 *registration numbers declined due to removing annual renewal requirement User Visits Reference Out-of-County Registrations Current Previous Current Previous Current Previous YTD Total YTD Total % change YTD Total YTD Total % change YTD Total YTD Total % change Main 284,054 383,978 -26.02% Main 111,316 119,182 -6.60% Main 25 55 -54.55% Bookmobile 2,920 4,485 -34.89% Bookmobile 887 2,216 -59.97% Bookmobile 0 0 0.00% CRM 99,747 127,499 -21.77% CRM 45,943 30,938 48.50% CRM 2 10 -80.00% Dart 55,089 71,555 -23.01% Dart 8,451 11,646 -27.43% Dart 0 1 -100.00% Dorchester Road 96,052 97,909 -1.90% Dorchester Road 26,572 26,913 -1.27% Dorchester Road 21 55 -61.82% Edisto 3,627 3,704 -2.08% Edisto 1,064 669 59.04% Edisto 1 9 -88.89% Folly 12,395 13,931 -11.03% Folly 6,398 7,571 -15.49% Folly 0 0 0.00% James Island 98,929 94,657 4.51% James Island 27,197 23,270 16.88% James Island 11 1 1000.00% John's Island 106,998 104,528 2.36% John's Island 47,100 51,369 -8.31% John's Island 1 1 0.00% McClellanville 11,235 11,215 0.18% McClellanville 4,598 4,177 10.08% McClellanville 2 2 0.00% Mt. Pleasant 203,737 200,100 1.82% Mt. Pleasant 58,438 53,930 8.36% Mt. Pleasant 11 55 -80.00% Otranto Road 113,858 110,393 3.14% Otranto Road 30,935 30,473 1.52% Otranto Road 10 71 -85.92% Poe 9,759 10,980 -11.12% Poe 1,667 1,588 4.97% Poe 0 2 -100.00% St. Andrews 201,145 175,196 14.81% St. Andrews 81,737 87,338 -6.41% St. Andrews 1 13 -92.31% St. Pauls 9,509 8,972 5.99% St. Pauls 7,512 6,870 9.34% St. Pauls 1 1 0.00% Village 15,944 18,524 -13.93% Village 3,968 4,207 -5.68% Village 0 2 -100.00% West Ashley 67,547 90,572 -25.42% West Ashley 20,414 29,431 -30.64% West Ashley 0 8 -100.00% TOTALS 1,392,545 1,528,198 -8.88% TOTALS 484,197 491,788 -1.54% TOTALS 86 286 -69.93% Programming YTD Programs by Age Current Previous 2000 Main YTD Total YTD Total % change 1,625 1665 1589 # of Programs 1,362 1,338 1.79% 1500 Attendance 67,947 55,165 23.17% 967 Bookmobile 1000 # of Programs 11 18 -38.89% Attendance 545 1,031 -47.14% 500 CRM # of Programs 190 267 -28.84% 0 Attendance 6,345 6,540 -2.98% Birth-4 5-11 12-18 Adult Dart # of Programs 583 662 -11.93% May Items Borrowed Attendance 10,073 12,052 -16.42% 13,176 Dorchester Road # of Programs 418 324 29.01% 55,995 Attendance 13,598 14,381 -5.44% Edisto 48,062 # of Programs 46 57 -19.30% Attendance 244 348 -29.89% Folly # of Programs 115 140 -17.86% Attendance 3,071 2,889 6.30% 50,139 James Island # of Programs 203 247 -17.81% Adult Print Adult Non-Print Juvenile Print Juvenile Non-Print Attendance 10,500 9,141 14.87% John's Island May Circulation by Branch # of Programs 556 633 -12.16% BOOKMOBILE 1,429 Attendance 15,435 19,537 -21.00% CRM 5,755 McClellanville DART 2,975 # of Programs 213 67 217.91% DORCHESTER 7,606 Attendance 3,215 1,539 108.90% EDISTO 574 Mt. Pleasant FOLLY 1,161 # of Programs 490 331 48.04% JAMES ISLAND 14,411 Attendance 21,204 21,815 -2.80% JOHNS ISLAND 11,728 Otranto Road MAIN 25,461 # of Programs 410 363 12.95% MCCLELLANVIL… 451 Attendance 16,660 6,817 144.39% MT. PLEASANT 43,076 Poe OTRANTO 10,661 # of Programs 451 447 0.89% POE 1,745 Attendance 7,363 8,269 -10.96% ST. ANDREWS 28,495 St. Andrews/Hurd ST. PAUL'S 1,850 # of Programs 494 492 0.41% VILLAGE 2,278 Attendance 28,061 14,173 97.99% WEST ASHLEY 7,716 St. Pauls 0 10,000 20,000 30,000 40,000 50,000 # of Programs 77 73 5.48% Attendance 1,834 2,381 -22.97% YTD eBranch Circulation Village 27,802 7,216 # of Programs 88 62 41.94% Attendance 1,088 788 38.07% West Ashley 210,287 # of Programs 139 222 -37.39% Attendance 6,165 12,408 -50.31% TOTALS 291,561 # of Programs 5,846 5,743 1.79% Attendance 213,348 189,274 12.72% E-Books Electronic Audio Electronic Periodicals Electronic Video July 2018
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6 7 Independence Day – Libraries Closed
8 9 10 11 12 13 14 5:30pm – FOL Board Meeting
15 16 17 18 19 20 21
22 23 24 25 26 27 28 5:00pm – John’s 9:00am – John’s 9:00am – John’s Island Regional Book Island Regional Book Island Regional Book Sale (Members Only) Sale Sale
29 30 31
August 8: FOL Board Meeting NEXT MONTH: 28: Board Meeting at Hurd/St. Andrews
August 2018
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4
5 6 7 8 9 10 11 5:30pm – FOL Board Meeting
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31 5:15pm – Board Meeting at Hurd/St. Andrews
September 3: Labor Day – Libraries Closed 12: FOL Board Meeting NEXT MONTH: 25: Board Meeting at Main