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NEW MEXICO MILITARY INSTITUTE Invitation for Bid No

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NEW MEXICO MILITARY INSTITUTE Invitation for Bid No 1 NMMI IFB 2020/21-07 Page 1 of 10 NEW MEXICO MILITARY INSTITUTE Invitation for Bid No. 2020/21-07 Proposals for: Kitchen Equipment MAIL SEALED PROPOSALS TO: Office of the Chief Procurement Officer New Mexico Military Institute 101 West College Blvd. Roswell, NM 88201 BID OPENING DATE: Tuesday, May 4, 2021 TIME 2:00 PM/MT (Mountain Time) At the above date and time, bids will be opened with at least one witness present. Bids will be opened publicly via Zoom. Any bid received after the stated date and time will not be considered and will be returned unopened. Note any questions are to be addressed to the Chief Procurement Officer, Cole Collins, email:[email protected] Offeror agrees to comply with all conditions that are stated in this IFB. Items to be delivered to: New Mexico Military Institute - Bates Hall – 101 West College Blvd., Roswell, NM 88201 By the signature hereon affixed, the Offeror hereby certifies that neither the Offeror nor the firm, corporation, partnership or institution represented by the Offeror, or anyone acting for such firm, corporation, or institution has violated the antitrust laws of this state, or the Federal antitrust laws, nor communicated directly or indirectly the bid made, to any competitor or any other person engaged in such line of business. OFFEROR MUST FILL IN AND SIGN: NAME OF FIRM, COMPANY ______________________________________________________ ADDRESS______________________________________________________________________________________ (Street) (City) (State) (Zip) AUTHORIZED SIGNATURE ____________________________________________________ ______________________________________________________________________ (Title) ____________________________________________ DATE _____________ TELEPHONE NO. ______________________ EIN #______________________ This requirement is assigned Commodity Code # 16507 – Cafeteria and Kitchen Equipment (Not Otherwise Classified) In submitting their bid, Offerors represent that they have examined and acknowledge receipt of addendum(s) (if any have been issued) identified below: No. _____ Title: _________________________ Date: ___________ No. _____ Title: _________________________ Date: ___________ No. _____ Title: _________________________ Date: ___________ 2 NMMI IFB 2020/21-07 INVITATION FOR BID Sealed bids will be received until 2:00 p.m. Mountain Time, on May 4, 2021, at the Office of the Procurement Officer, New Mexico Military Institute, Roswell, New Mexico for the following: KITCHEN EQUIPMENT The Invitation for Bid may be secured free of charge at the NMMI, Office of the Procurement Officer, 101 West College Blvd., Roswell, NM 88201 or available on the NMMI website at www.nmmi.edu The Board of Regents reserves the right to reject any and all bids and to waive all technicalities or informalities in the bid. Board of Regents New Mexico Military Institute By: /s/ Bradford Christmas ATTEST: /s/ John Garcia Secretary/Treasurer 3 NMMI IFB 2020/21-07 Procurement law requires sealed bids. Therefore, NMMI cannot accept bids which are transmitted using electronic media or facsimile equipment. Please reference the IFB # 2020/21-07 on the outside of your sealed bid packaging. 13-1-21 B. Application of preferences. When a public body makes a purchase using a formal bid process, the public body shall deem a bid submitted by a: (1) resident business to be five percent lower than the bid actually submitted; or (2) resident veteran business with annual gross revenues of up to three million dollars ($3,000,000) in the preceding tax year to be ten percent lower than the bid actually submitted. A certificate from the Taxation & Revenue Department must be included in your proposal packet in order to receive preference. 1. PURPOSE New Mexico Military Institute (NMMI) invites qualified Offerors to submit bids for the equipment items and services as listed below. 2. SCOPE OF WORK New Mexico Military Institute is requesting bids for: . Two (2) Vulcan 60 Gallon Floor Mounted Tilting Commercial Steam Kettles (Model # K60GLT) . Two (2) Vulcan VG Series Modular Gas Tilting Braising Pans (Model #VG40) . All items bid shall be in new, first-class condition . Any bid received that does not address installation of the equipment items will not be considered. Installation may be subcontracted, so long as the installation is performed by a vendor authorized by the manufacturer. If a subcontractor is to be used for installation, Offerors must name the subcontractor being used, and indicate the total dollar amount of work to be performed by the subcontractor. NMMI holds a type-9 NTTC (Non-Taxable Transaction Certificate) and is exempt from paying tax on tangible items. NMMI does pay tax on services. However, Offerors are not to include tax in their pricing list below. 4 NMMI IFB 2020/21-07 . Offerors must include all attachments (hoses, plumbing materials, etc.) necessary for installation in pricing . Offerors must include shipping costs in their bid (if applicable) . Offerors must include all labor costs associated with unloading items, unboxing items, installing items, startup of equipment to ensure proper functionality, brief training/demonstration of equipment features to staff, and cleanup. The cafeteria does have a loading dock. Offerors must include all travel-related costs in their bid . Bids must be all-inclusive of any and all costs that will be passed along to NMMI. 3. BRAND NAMES It is intended that bid specifications permit maximum competition. Brand names or model numbers, where used, are for reference as to standard of character, quality and/or operation and are not indicative of preference on the part of NMMI. Equal item(s) will be considered, provided the bid clearly describes the item by brand, model number, level of quality, and operation. Minor differences between brands are to be expected. The intent of this solicitation is to provide our kitchen staff with top of the line equipment that is built to last. Therefore, if Offerors are bidding a different brand than Vulcan, Offerors must provide descriptive literature that explains how the equipment proposed meets or exceeds the specs in attachments A & B. Failure to provide this information may disqualify your bid. Determination by NMMI as to what item(s) are equal shall be final and conclusive. When brand, model or other identification is not stated, it shall be understood that the bidder is quoting as specified. 4. TERMINATION Should either party be in material breach of any of its obligations or responsibilities under this Agreement and such breach is not remedied within sixty (60) days after receipt of written notice of default, then the non-defaulting party shall have the right to terminate this Agreement, or such part of this Agreement as to which there has been delay or failure to properly perform, immediately by giving written notice of termination to the defaulting party. Either party hereto may terminate this Agreement at any time without cause and without penalty on thirty (30) days prior written notice to the other party. NMMI expressly retains all its rights and remedies provided by law in case of such breach, and no action by NMMI shall constitute a waiver of any such rights or remedies. In the event of termination for default, NMMI reserves the right to purchase its requirements elsewhere. 5 NMMI IFB 2020/21-07 5. AVAILABILITY OF FUNDS A contract shall be deemed executory only to the extent of appropriations available to each department for the purchase of such articles or services. NMMI’s extended obligations on those contracts that envision extended funding through successive fiscal periods shall be contingent upon actual appropriations for the following years. 6. CONFLICT OF INTEREST Offeror warrants that it presently has no interest and shall not acquire any interest directly or indirectly which would conflict in any manner or degree with the performance of services required under this invitation. The Procurement Code, Section 13-1-28 at seq. NMSA 1978, as amended imposes civil and criminal penalties for its violation. In addition, the New Mexico criminal statutes impose criminal penalties for bribes, gratuities and kickbacks. 7. INFORMATION REFERRAL, ADDENDA AND INTERPRETATIONS No interpretations of the meaning of the specifications will be made to any contractor orally. Every request for such interpretations must be made in writing to be given consideration and must be received no later than April 27, 2021. Any and all such interpretations and any supplemental instructions will be emailed or mailed to all prospective Offerors (at the respective addresses furnished for such purposes). Such addendum of interpretations shall not relieve Offeror from obligations under his/her proposal as submitted. All addenda so issued shall become part of the contract documents. 8. LAWS AND REGULATIONS All applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full. The laws of the State of New Mexico shall govern this Agreement. 9. NON-DISCRIMINATION In connection with the performance of work under this Contract, the successful Offeror agrees not to discriminate against any NMMI employee, student or guest because of race, color, religion, national origin, sex, and marital status, or status with regard to public assistance, disability or age. 6 NMMI IFB 2020/21-07 10. AMBIGUITIES Should any ambiguity or conflict in the specifications
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