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The Port Authority of New York & New Jersey Documents That Discuss Or Description of document: The Port Authority of New York & New Jersey documents that discuss or identify the extent of records losses by the Port Authority on September 11, 2001 Requested date: 08-August-2011 Released date: 25-February-2013 Posted date: 04-March-2013 Source of document: The Secretary The Port Authority of New York and New Jersey Attention FOI Administrator 225 Park Avenue South, 17th Floor New York, NY Fax: (212) 435-7555 (Attention: FOI Administrator) Online Freedom of Information Request Form The governmentattic.org web site (“the site”) is noncommercial and free to the public. The site and materials made available on the site, such as this file, are for reference only. The governmentattic.org web site and its principals have made every effort to make this information as complete and as accurate as possible, however, there may be mistakes and omissions, both typographical and in content. The governmentattic.org web site and its principals shall have neither liability nor responsibility to any person or entity with respect to any loss or damage caused, or alleged to have been caused, directly or indirectly, by the information provided on the governmentattic.org web site or in this file. The public records published on the site were obtained from government agencies using proper legal channels. Each document is identified as to the source. Any concerns about the contents of the site should be directed to the agency originating the document in question. GovernmentAttic.org is not responsible for the contents of documents published on the website. THE PORT AUTHORRY OF NY & NJ FOI Adm1rustrator February 25, 2013 Re: Freedom oflnformation Reference No. 12523 This is a response to your August 8, 2011 request, which has been processed under the Port Authority's Freedom ofinformation Code (the "Code", copy enclosed), for copies of documents that discuss or identify the extent of records losses by the Port Authority on September 11, 2001. Material responsive to your request and available under the Code can be found on the Port Authority's website at http://www.panynj.gov/corporate-informationlfoi/12523-0.pdf. Please refer to the above FOI reference number in any future correspondence relating to your request. Very truly yours, / J ~; t~/L,r-z,{ /}- Ann L. Qureshi FO I Administrator Enclosure 225 Pork Avenue South New , NY I 0003 T 212 4.35.3642 F. 2/2 4.35 7555 PA 283/12-01 RECORDS DESTRUCTION CERTIFICATE Organization Unit Head ~cords Systems Superintendent Secretary of the Port Authority 3. Fotm No. Copy Remarks Dates 1500 Boxes of Contracts World Trade Contracts- All records Center 25 years after destroyed at 30 Cabinets of contracts, tenant alterations, agreements and Engineering final payment the World Trade consultants file room Center on and B-5 storage Drawings and 9/ll/01 15 Cabinets of aperture cards consisting of as-built and cages Microfilm- as-bid drawings and tenant alterations Permanent As-bid and As-built and tenant alteration drawings for 1997-2001 3 flat files of as-built drawings (Port Newark and other facilities) All control cards and destruction certificates 4. Approved: (Over 25 Months Retention) 5. Approved: (25 Months or Less Retention) Date Organization Unit Head Date 6. Records Destroyed On r; I II I(} I Date Space Saved Feet Inches 'e ofEquipment: PA :::.83/12-01 RECORDS DESTRUCTION CERTIFICATE J/2 -0 ).- Authority No. Date: 7/24/02 Organization Unit Head q~ecords Systems Superintendent Secretary of the Port Authority Copy Retention Period 3. Form No. Copy Remarks Dates Location In Manual I Personnel Health Medical Histories, Permanent Employees, P A, PATH Active employees World Trade 28 years after All records Center resignation, destroyed at All Permanent year 2000 employees - Deceased, Retired, · Medical File retirement or the World Resigned, Terminated Room- 62 South death then Trade Center review 9111101 All year 200 I pre-placements All Temporary employees - All years Rejected Police recruits- 1996 -2001 All Control cards, destruction certificates - all years 4. Approved: (Over 25 Months Retention) 5. Approved: (25 Months or Less Retention) f I A~l a;(__ I Date Organization Unit Head Date 6. Records Destroyed On 7 1 II 1 °1 Date Space Saved Feet Inches Type of Equipment: fi,Jc/er-f --f lJocumtnf-S PA~ RECORDS DESTRUCTION CERTIFICATE Authority No. 3!/- ~ )_, Organization Unit Head ~Records Systems Superintendent Secretary of the Port Authority Copy Retention Period 3. Form No. Copy Remarks Dates Location In Manual 69 West/ All retentions All records WTC destroyed at 75 -5 drawer Cabinets theWTC 9/11/01 All Comptrollers Department's Documents, Folders and Boxes from Disbursements, Revenue, Payroll & Financial Accounting All classifcations from A-TR All years 4. Approved: (Over 25 Months Retention) 5. Approved: (25 Months or Less Retention) f1 ;?};OJ,. ort Authority Date Organization Unit Head Date 6. Records Destroyed On CJ I II 10/ Witness: Date Witness: Space Saved Feet Inches Type of Equipment: Documents, folders, boxes, cabinets PA 283 I 12-01 RECORDS DESTRUCTION CERTIFICATE Date: 818102 Organization Unit Head D Dept./Fac. TB&TIWTC (~~Records Systems Superintendent Secretary of the Port Authority [:8J Copy Retention Period 3. Form No. Copy Remarks Dates Location In Manual 5 Lektriever Cabinets 64 South/ All retentions All records WTC destroyed at I 0 -5 drawer Cabinets the WTC 9111101 All TB&T Department's Documents, Folders and Boxes All Classifications from A-TR All years 4. Approved: (Over 25 Months Retention) 5. Approved: (25 Months or Less Retention) 11 2/}tJ2- I rt Authority Date Date 6. Records Destroyed On r I {( I o{ Date Space Saved Feet Inches Witness:------------------- Type of Equipment: Documents, folders, boxes, cabinets Custodian of Records:-------------- n '12-0l RECORDS DESTRUCTION CERTIFICATE J/J- (} )- Authority No. ----=---=----- Date: 7124102 Organization Unit Head Dept./Fac. fFRecords Systems Superintendent Port Commerce/WTC Secretary ofthe Port Authority [gJ Dept./Fac. Copy Retention Period 3. Form No. Copy Remarks Dates Location In Manual All Leases, Agreements for Port Newark, Port Elizabeth, Brooklyn Piers, Passenger Ship Terminal, City of Newark, City of Elizabeth 1985-2001 World Trade All Retentions All records Center destroyed at All Contracts for work done at facilites 1985-2001 Port Commerce the World File Room Trade Center Classified paper A-TR- all years 62 West 9/11101 Agenda items -1970's -2001 Control cards and destruction certifcates - all years 4. Approved: (Over 25 Months Retention) 5. Approved: (25 Months or Less Retention) fldjl~ I Date Organization Unit Head Date 6. Records Destroyed On ? I II I (J I Date Space Saved Feet Inches Type ofEquipment: hf./'*s IJ-rd j},_, ca-mer..J:r PA 283/12-01 RECORDS DESTRUCTION CERTIFICATE ]/)- oy /l Authority No. 2. Requested By Date: 8/7/02 Organization Unit Head Local Files Operator Title Dept./Fac. ~ecords Systems Superintendent Gary English Prin. Records $pee. Human Resources/WTC ~r Rei1jds Having Over 25 ;iGnths Retention Secretary of the Port Authority "--//L~ {iufiJA, ·4#-- f/;e.J Senior Administrative Ofyer Title Dept./Fac. Description of Record Cfpy Retention Period 3. Form No. Copy Remarks Classification and Title I Starting & Ending Dates Lqtation In Manual I All Personnel and Benefits folders for all active P A & PATH employees World Trade Deceased, 20 All records Center years after death destroyed at the All Personnel and Benefits folders for 1998-2000 retired, Human World Trade terminated and deceased P A employees Resources Retired, 20 Center 9/11/01 file room- 61S years after death All Personnel and Benefits folders for 1997-2000 retired, terminated and deceased PATH employees Terminated, 15 years after All Personnel folders for Temporary PA and PATH termination employees 1998-2001 Temporary, 2 years after termination 4. Approved: (Over 25 Months Retention) 5. Approved: (25 Months or Less Retention) f ;d}l [}l_ I I f Secretary of the tJt Authority Date Organization Unit Head Date 6. Records Destroyed On 9 I II lcJ/ Witness:------------------- Date Space Saved Feet Inches Witness:------------------- Type of Equipment: Folders and documents Custodian of Records: __6-_;' _E_It,·l{f....'/.'-1_5_/f_____ _ I PA 283 I 12-01 RECORDS DESTRUCTION CERTIFICATE Authority No. Organization Unit Head 0 Title Dept./Fac. ~ecords Systems Superintendent ~ ecialist Procurement/WTC For Records Having Over 25 Months Retention Secretary of the Port Authority ~ 50 - 5 Drawer Cabinets 63 North/WTC All retentions All records destroyed at All Procurement Department's Documents, Folders and the WTC Boxes containing Purchase Orders and Contracts on 9111101 Other Documents with classifications from A-TR All Control Cards and Destruction Certificates All years 4. Approved: (Over 25 Months Retention) 5. Approved: (25 Months or Less Retention) f; t~Jo)._ Date Organization Unit Head Date 6. Records Destroyed On cr I Iff o) Date Witness: Space Saved Feet Inches Type of Equipment: Documents, folders, boxes, cabinets PA 283 I 12-01 RECORDS DESTRUCTION CERTIFICATE 317- (J.)_ Authority No . .-----·-·------------------:-:-c-:-:-::------, 2. Requested By Date: 1011102 Organization Unit Head 0 Local Files Operator Title Dept./Fac. Records Systems Superintendent Lilli~ ~opf,_ S/)ryior~ecor:d_,s , /J Specmhst _,...;c/);:l£t<:vrc. /YL+/if For Records Ha~ing Over 25 Mortt~ Retention Secretary of the Port Authority [g) Senior Administrative Officer Title Dept./Fac. Description of Record Copy Retention Period 3. Form No. Copy Remarks Classification and Title I Starting & Ending Dates Location In Manual Board Minutes, Meetings, Correspondence, Commissioners 67 West/ All retentions All records Meetings, MJ's, PAl's 1 WTC destroyed Office ofthe at theWTC Various Contracts, Leases, Permits, Agreements, Tenant Secretary on 9111101 Alteration Applications, Drawings for WTC and other facilities. Historical Documents and Photographs The Original Port Compact By Laws of the Port Authority of NY & NJ Mission Statements Annual Reports Badges, Medallions and P A Seals Files of completed POI requests Bonds and Notes Control cards and destruction certificates See attached for more detail All years 4.
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