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Request for Proposal Request for Proposal: Supply and Installation of Mechanical Trades Training Equipment o Contract N CDC/126/13 29 February 2013 DOCUMENT INFORMATION SHEET Title of Document : Request for Proposal: Supply and Installation of Mechanical Trades Training Equipment Type of Document : Request for Proposal Document Number : CDC/126/13 Prepared by : Mzi Dube Typed by : Mzi Dube Business Unit : Human Capital Solutions Prepared for : Mzi Dube Date of Issue : 29 April 2013 Copyright All rights reserved. No part of this document may be reproduced or distributed in any form or by any means, electronic, mechanical, photocopying or recording or otherwise, or stored in a database or retrieval system, without the prior written permission of the Coega Development Corporation (Pty) Ltd. © Coega Development Corporation Coega IDZ and Port Supply Chain Unit Zone Development and Operations ISO 9001:2008 Clause 7.4.1 Purchasing Process SIGNING OF THE ORIGINAL DOCUMENT We, the undersigned, accept this document as a stable work product to be placed under formal change control as described by the Change Control Procedure document. ORIGINAL Prepared by Reviewed by Approved by Date: Name: Mzi Dube Name: Murugas Name: Zuko Mapoma Govindasamy Signature: Signature: Signature: Distribution: REVISION CHART Name: Name: Name: REVISION 1 Date: Signature: Signature: Signature: Name: Name: Name: REVISION 2 Date: Signature: Signature: Signature: Name: Name: Name: REVISION 3 Date: Signature: Signature: Signature: This document, and the information or advice which it contains, is provided by the Human Capital Solutions Business Unit solely for the use by the Coega Development Corporation (Pty) Ltd. and for reliance by its Executive Management and the Board in performance of that Business Unit’s duties. Coega Development Corporation Coega IDZ and Port Supply Chain Unit Zone Development and Operations ISO 9001:2008 Clause 7.4.1 Purchasing Process RESPONDENT’S INFORMATION SHEET This form MUST be filled in by all respondents to this RFP and included as the second page of the Proposal, i.e. after the cover page. Contract No. CDC/126/13 Description of Contract Supply and Installation of Mechanical Trades Training Equipment Name of Organisation / Joint Venture / Consortium Physical Address Postal Address Contact Name Telephone Number Fax Number Cell Number Email Address SCM/CS (i) Rev 0 29/02/13 Coega Development Corporation Coega IDZ and Port Supply Chain Unit Zone Development and Operations ISO 9001:2008 Clause 7.4.1 Purchasing Process TABLE OF CONTENTS 1. BACKGROUND .................................................................................................................................. 2 2. INVITATION, SCOPE OF WORK AND CRITERIA FOR ASSESSMENT ......................................... 2 3. TIMETABLE ...................................................................................................................................... 23 4. TERMS AND CONDITIONS ............................................................................................................. 23 5. DISQUALIFICATIONS...................................................................................................................... 24 ANNEXURES A FINANCIAL PROPOSAL SUMMARY FORM B SMME AND LOCAL TARGET FORM C FORM A3 COMPULSORY DECLARATION OF INTEREST D SUPPLIER INFORMATION SHEET E TENDER OFFER EVALUATION AND SCORING Please note that Annexures A, B, C and D are returnable documents SCM/CS (ii) Rev 0 23/08/10 Coega Development Corporation Coega IDZ and Port Supply Chain Unit Zone Development and Operations ISO 9001:2008 Clause 7.4.1 Purchasing Process REQUEST FOR PROPOSAL – CONTRACT NO CDC/126/13 SUPPLY AND INSTALLATION OF MECHANICAL TRADES TRAINING EQUIPMENT 1. BACKGROUND The Coega Development Corporation (CDC) is mandated in terms of the Manufacturing Development Act to develop the Coega IDZ in Nelson Mandela Bay in the Eastern Cape. This initiative is aimed at creating competitive international investment opportunities positioning South Africa as a platform for global export manufacturing through foreign and local investments. Further to delivering on its mandate the CDC includes in its value proposition the creation of a pool of people with scarce and critical skills in a variety of trades that speaks to the needs of the IDZ and the Eastern Cape at large. To this effect, the CDC is setting up a Skills Development Centre that is meant to ultimately become a Centre of Excellence for different trades groupings. Therefore, the purpose of this Request for Proposal is to solicit proposals for the supply and installation of mechanical trades training equipment as per specifics provided in this document. 2. INVITATION, SCOPE OF WORK AND CRITERIA FOR ASSESSMENT 2.1 Invitation The CDC is inviting capable and reputable suppliers of engineering equipment to submit proposals for a once off supply and installation of mechanical trades training machinery, equipment and tools. Interested suppliers must be able to supply and install required equipment, machinery and tools not later than July 31, 2013. Conditions (Criteria for Assessment) (a) Preference will be given to respondents who comply with the CDC’s Procurement Policy & Procedures. (b) Preferential Procurement Policy Framework Act (PPPFA) principles shall apply, whereby submissions will be evaluated according to the provisions of that Act and the Public Finance Management Act (PFMA) Sections 36 and 49. (c) BBBEE status will be scored in accordance with the DTI Codes of Good Practice and bidders must submit with their bid a valid BBBEE Certificate issued by the SCM/CS Page 2 of 56 29/02/2013 Coega Development Corporation Coega IDZ and Port Supply Chain Unit Zone Development and Operations ISO 9001:2008 Clause 7.4.1 Purchasing Process Verification Agencies in order to be eligible for empowerment points. (d) The following scores will be applied: (i) Price - 90 (ii) BBBEE Status - 10 Bid documents shall be collected at no charge from the CDC’s Main Office, Coega Business Centre, Cnr Alcyon Rd and Zibuko Street, Zone 1, Coega IDZ, Port Elizabeth, from 20 May 2013 and shall also be available to be downloaded from the CDC website, www.coega.com between these dates. There shall be no mandatory briefing, bidders requiring further information or clarifications shall submit such in writing to the Supply Chain Manager who shall relay the message to Skills Development Manager. Responses shall be relayed back to all the bidders through the Supply Chain Manager. Under no circumstance shall the Skills Development Manager or any other person except the Supply Chain Manager liaise directly with bidders or their representative directly. One original completed bid document shall be placed in a sealed envelope clearly marked: “CDC/126/13– REQUEST FOR PROPOSAL SUPPLY AND INSTALLATION OF MECHANICAL ENGINEEERING TRAINING EQUIPMENT”. The closing date and time for the receipt of completed bids is 12H00 on 31 May 2013 at the reception desk of the CDC main office at Coega Business Centre, Cnr Alcyon Rd and Zibuko Street, Zone 1, Coega IDZ, Port Elizabeth. Late proposals will not be considered. Failure to provide any mandatory information required for this Bid shall result in the submission being viewed as non-responsive and consequently shall not be considered. Respondents must include a valid and original SARS Tax Compliance Certificate in their submissions in order to be considered. Bids will not be opened in public. Telegraphic, telexed, facsimiled or e-mail submissions will not be accepted. No telephonic or any other form of communication with any other CDC member of staff, other than the named individual below, relating to this request for bid will be permitted. All enquiries regarding this bid must be in writing only, and must be directed to: Andile Ntloko, Supply Chain Manager; Fax: (041) 403 0573, e-mail: [email protected] The CDC• reserves the right not to accept the lowest proposal in part or in whole or any proposal. SCM/CS Page 3 of 56 29/02/2013 Coega Development Corporation Coega IDZ and Port Supply Chain Unit Zone Development and Operations ISO 9001:2008 Clause 7.4.1 Purchasing Process 2.2 Scope of Work The scope of work entails the supply and installation of training machinery, equipment and tools for the following trades: • Boiler maker • Fitter • Turner Machinist • Industrial Electrical • Tool, Jig and Die Marker • Shop Fitter/Joinery Specific equipment machinery, equipment and tools are provided below. However, suppliers are free to quote on one or more trades provided they quote on all items under those specific trades e.g. should a supplier choose to quote on the Fitter equipment, they should quote on all equipment, tools and machinery specified under this trade. SCM/CS Page 4 of 56 29/02/2013 Coega Development Corporation Coega IDZ and Port Supply Chain Unit Zone Development and Operations ISO 9001:2008 Clause 7.4.1 Purchasing Process Boiler Maker No. Equipment Quantities 1 Screwdrivers 12 2 Double open-ended wrench 12 3 Double –ended ring wrench 3 4 Box wrench 3 5 Socket wrench 12 6 Adjustable wrench(shifting) 12 7 Torque wrench 2 8 Allen keys 1 9 Combination pliers 12 10 Round nose pliers 12 11 Long nose pliers 12 12 Diagonal side cutting pliers 12 13 Locking pliers 12 14 Flat chisel 12 15 Diamond point chisel 3 16 Road nose chisel 3 17 Cross cut chisel 3 18 Flat file 12 19 Half-round file 12 20 Road file 12 21 Square file 12 22 Traingular file 12 23 Thread file and chase 12 24 Taper tap 12 25 Plug tap 12 26 Bottoming tap 12 27 Tap wrench 12
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