BHL-Europe Promotion Kit

Home , Alpine Space Programme

D5.6

ECP-2008-DILI-518001

BHL-Europe

BHL-Europe promotion kit

Deliverable number D5.6

Dissemination level Public

Delivery date 5 November 2009

Status Final

Author(s) Jiří Kvaček

eContentplus

This project is funded under the eContentplus programme1, a multiannual Community programme to make digital content in Europe more accessible, usable and exploitable.

1 OJ L 79, 24.3.2005, p. 1. 1/5 5 November 2009

D5.6

0 Document History

0.1 Contributors

Person Partner Jiří Kvaček NMP Pavel Douša NMP Henning Scholz MfN

0.2 Revision History

Revision Date Author Version Change Reference & Summary 12 October 2009 Jiří Kvaček 0.1 Initial draft of D5.6 3 November 2009 Jiří Kvaček 0.2 Revision based on CWG comments 4 November 2009 Jiří Kvaček 0.3 Revision based on comments by H. Scholz

5 November 2009 Jiří Kvaček 1.0 Final version

0.3 Reviewers and Approvals

This document requires the following reviews and approvals.

Name Position Signature on approval Date Version Henning Scholz BHL-Europe PCO 5 November 2009 1.0

0.4 Distribution

This document has been distributed to:

Group Date of issue Version CWG 12 October 2009 0.1 BHL-Europe consortium 29 October 2009 0.1 BHL-Europe consortium 12 November 2009 1.0

2/5 5 November 2009

D5.6

Table of contents

0 DOCUMENT HISTORY...... 2 0.1 Contributors ...... 2 0.2 Revision History...... 2 0.3 Reviewers and Approvals...... 2 0.4 Distribution ...... 2 1 BHL-EUROPE INTRODUCTION ...... 4 2 BHL-EUROPE DISSEMINATION...... 4

3/5 5 November 2009

D5.6

1 BHL-Europe introduction

BHL-Europe is a Best Practice Network co-funded by the eContentplus programme of the European Commission. It aims to develop a single access point to the digital resources of European taxonomical literature. As a result of the BHL-Europe project, taxonomical literature including illustrations will be accessible online via the BHL portal. 28 partners from 14 countries will contribute to achieve this goal. Content will be provided by most of the partners. The Biodiversity Heritage Library Portal will be linked to the Europeana Portal (http://www.europeana.eu) which provides integrated access to digital treasures from European’s museums, archives, audio-visual archives and libraries. By making BHL-Europe’s aggregated content available through Europeana, The Biodiversity Heritage Library for Europe will contribute to fulfilling one of the major promises of an integrated digital environment: to enable users to search and retrieve different media via a single access point.

2 BHL-Europe dissemination

The BHL-Europe dissemination activities aim to promote and disseminate information on the BHL-Europe project outcomes and to encourage stakeholders to contribute content to the BHL gateway and to Europeana. BHL-Europe will produce a consistent set of communication activities to ensure that project results become known and used by our target users. The experienced team from the National Museum in Prague (NMP) is responsible for leading the dissemination activities. Communication will take place at three different levels to ensure dissemination for awareness, dissemination for understanding and dissemination for action. The details are further explained in the BHL-Europe dissemination plan (D5.5). Reaching the target groups of the project and stakeholders, one mechanism for dissemination and awareness raising activities is the dissemination through BHL-Europe Web site and other promotional materials for all target users and the European Commission. The BHL-Europe project Web site (http://www.bhl-europe.eu/) aims to provide information on the project’s progress and results and to offer access to all public documentation and deliverables produced in the course of the project to project partners. We have already produced flyers, power point presentation templates and posters for dissemination of the project in numerous conferences and public events. They were distributed to our partners to start dissemination activities. The flyer is written in English, but versions in major European languages are being already prepared. We developed a template for the poster to adapt text and images according to the target audience without changing the design concept of the poster.

4/5 5 November 2009

D5.6

Other items of the BHL-Europe promotion kit are pencils, business cards for Work Package leaders, and letter papers. All details of major products of our promotion kit are illustrated in the Annex of this report. Working closely with other partners, NMP edits and publishs four editions of an electronic newsletter per year. It is aimed to communicate news and achievements of BHL-Europe to the public as well as publish information on digitisation initiatives, biodiversity libraries and other relevant issues. An extensive mailing list is required to achieve a wide distribution of the newsletter. Pooling existing contacts of consortium members and additional research will result in a comprehensive set of contact details to be used for the project’s networking activities to be maintained throughout the duration of the project. NMP and leading project partners such as the Work Package leaders coordinate the planning of presentations of the project at relevant conferences and meetings. A database of conferences and meetings was created to identify relevant events and to identify the relevant consortium member to attend the event and present the project and its result. This database is developed continuously. Promotional workshops will be held at national or regional level. A series of presentations at conferences towards the beginning of the project will aim to raise awareness. Partners will be responsible for local organisation and documentation of events. In addition they will promote the project and the activities of BHL-Europe at their national level and undertake appropriate advocacy. In addition, there is a mutual information flow of relevant conferences/events between BHL-Europe and Europeana. The events calendar for Europeana, related projects and other important events is regularly updated on the EuropeanaV1.0 project website (http://www.version1.europeana.eu/web/guest/calendar). This exchange of events information results in an even wider dissemination of biodiversity related events towards European citizens.

5/5 5 November 2009

Manual Content

Logo and motive

1. 1 ...... Logo and variations

1. 2 ...... Motive

2. 1 ...... Business cards

2. 2 ...... Heading paper with address

2. 3 ...... CD printing

2. 4 ...... Flyer, two-sided

2. 5. 1 ...... Poster

2. 5. 2 ...... Poster

2. 6. 1 ...... Roll-up

2. 6. 2 ...... Roll-up

2. 7...... Pencil

2. 8...... Bag

2. 9...... Wall calendar

2. 10...... Desk calendar

2. 11...... Orientation schedule of conference

Media

3. 1 ...... Powerpoint presentation

3. 2. 1 ...... Newsletter headpage

3. 2. 2 ...... Newsletter, page 2-10

3. 2. 3 ...... Newsletter, page 11-19

3. 2. 4 ...... Newsletter, page 20-28

3. 3. 1 ...... Website

3. 3. 2 ...... Website 1. 1 Logo and variations 1. 2 Motive - fish 2. 1 Business cards

Format 90 x 50 mm

Dr. Henning Scholz Project Coordinator

Muzeum für Naturkunde Invalidenstraße 43 | D-10115 Berlin | Germany Tel.: +49 30 2093 8864 | Fax: +49 30 2093 8868 Email: [email protected] 2. 2 Heading paper with address

Format A4

Format 120 x 120 mm 2. 4 Flyer, two-sided

Format 75 x 210 mm

Biodiversity Heritage Library for Europe Towards a global library of life

Historical publications are an important source of taxonomic knowledge. The main objective of the Biodiversity Heritage Library for Europe (BHL-Europe) project is to provide access to this biodiversity literature from the various libraries in Europe to everyone. The project will provide a multilingual access point for the search and retrieval of more than 20 million pages of biodiversity literature through the Europeana and the BHL portals.

www.bhl-europe.eu

www.bhl-europe.eu 2. 5. 1 Poster

Format A4

Biodiversity Heritage Library

Biodiversity Heritage Library for Europe Towards a global library of life

ÒæãÀçíâçôãðñçò÷ÆãðçòßåãÊçàðßð÷äíðÃóðíîã¦ÀÆÊ«Ãóðíîã§çñß±÷ãßðîðíèãáòª çìôíêôçìå°´ëßèíðÃóðíîãßììßòóðßêæçñòíð÷ëóñãóëñêçàðßðçãñªàíòßìçáßêåßðâãìñ ßìâíòæãððãñãßðáæçìñòçòóòçíìñ¬

ÀÆÊ«ÃóðíîãõçêêçëîðíôãòæãßááãññòíÃóðíîãñàçíâçôãðñçò÷âçåçòßêêçàðßðçãñà÷îðíôçâçìå ëóêòçêçìåóßêíìêçìãßááãññòíìßòóðßêæçñòíð÷êçòãðßòóðã¬

ÀçíêíåçáßêçìäíðëßòçíìíìßìçëßêñßìâîêßìòñªíäòãìäíóìâçìñáçãìòçĊáàííéñßìâèíóðìßêñäðíëîßñòáãìòóðçãñª çñãññãìòçßêòíòæãçëîêãëãìòßòçíìíäòæãÁíìôãìòçíìíìÀçíêíåçáßêÂçôãðñçò÷¦ÁÀÂ§íäòæãÓìçòãâÌßòçíìñ¬ ¿òîðãñãìòªòæãíìê÷õß÷òíßááãññòæçñéìíõêãâåãçñòíôçñçòßìóëàãðíäâçääãðãìòêçàðßðçãñõæçáæáíëîêçáßòãñ ëóáæíäòæãäóìâßëãìòßêðãñãßðáæçìàçíêíåçáßêñáçãìáã¬Ñçìáã°®®µªòæã¥Àçíâçôãðñçò÷ÆãðçòßåãÊçàðßð÷Þæßñàããì ñ÷ñòãëßòçáßêê÷ðãëíôçìåòæçñàßððçãðà÷ëßéçìåòæçñêçòãðßòóðãßôßçêßàêãíìêçìã¬

ÀÆÊ«ÃóðíîãõçêêäóðòæãðâãôãêíîªãöîßìâªßìâãìæßìáãòæãÀçíâçôãðñçò÷ÆãðçòßåãÊçàðßð÷à÷àðçìåçìåòíåãòæãð òæããöòãìñçôãáíêêãáòçíìñíäàçíâçôãðñçò÷êçòãðßòóðãæãêâçìëßèíðÃóðíîãßììßòóðßêæçñòíð÷ªàíòßìçáßêª ßìâðãñãßðáæêçàðßðçãñ¬¿ñîßðòíäòæãîðíèãáòßÃóðíîãßìõãàñçòãªßôßçêßàêãçìëßì÷êßìåóßåãñõçêêàã âãôãêíîãâªßêêíõçìåóñãðñòíñãßðáæçìòæãçðìßòçôãêßìåóßåã¬Çòõçêêòæãðãäíðãàãßôßçêßàêãßìâßááãññçàêã òíîãíîêãßêêßðíóìâòæãõíðêâ¬

Çìßââçòçíìòíòæãàçíâçôãðñçò÷áíëëóìçò÷ÎíðòßêªßêêòæãêçòãðßòóðãõçêêàãßôßçêßàêãíìòæãÃóðíîãßìÂçåçòßê Êçàðßð÷ªÃÓÐÍÎÃ¿Ì¿¬Òæçñõçêêîðíôçâãóìêçëçòãâßááãññòíòæãñãçëîíðòßìòñíóðáãñíäçìäíðëßòçíìòíáçòçøãì ñáçãìòçñòñªâãáçñçíìëßéãðñßìâìíì«ñáçãìòçñòñßêçéãäíðòæãĊðñòòçëã¬Ãôãð÷àíâ÷õçêêàãßàêãòíåãòĊðñò«æßìâ çìäíðëßòçíìíìßìçëßêñßìâîêßìòñªñòóâ÷ðßðãíðçåçìßêõíðéñíäçëîíðòßìòñáçãìòçñòñêçéãÁæßðêãñÂßðõçì íð¿êãößìâãðôíìÆóëàíêâòªßìâßâëçðãßðòõíðéçìîóàêçáßòçíìñäðíëòæã¯µòæíð¯¶òæáãìòóð÷¬Áíìñãðôßòçíì íðåßìçñßòçíìñªäíðãößëîêãªõçêêæßôãßòííêòíáíêêãáòâßòßíìðßðãíðòæðãßòãìãâñîãáçãñçìíðâãðòíàãòòãðîêßì îðíòãáòçôãßáòçíìñßìâíòæãðßîîêçáßòçíìñßðãîíññçàêãõçòæëóáæëíðãçìäíðëßòçíìõçêêàãßôßçêßàêãçìòæãäóòóðã¬

Contact: Dr. Henning Scholz, Project Coordinator Phone +49(0)30 2093 8864 Fax +49(0)30 2093 8868 E-mail [email protected] 2. 5. 2 Poster

Format A0, A1, A3, A4

Biodiversity Heritage Library for Europe Biodiversity Heritage Library for Europe Interoperability of European biodiversity Auf dem Weg zu einer globalen Bibliothek digital libraries des Lebens An important impediment for the implementation of the Convention on Biological Diversity (CBD) of the United Nations is the lack of access to core information on animals Ein wichtiges Hindernis bei der Umsetzung der Biodiversitäts- and plants. This information is concentrated in the scientific Konvention der Vereinten Nationen (CBD) ist der fehlende Zugang zu books and journals of the past centuries. At the moment, the only way to access to this knowledge is to visit a taxonomischem Wissen. Dieses Wissen ist überwiegend in den number of different libraries. Dennis Zielke1 & Henning Scholz2 wissenschaftlichen Publikationen der vergangenen Jahrhunderte Since 2007, the Biodiversity Heritage Library (BHL) has gebündelt. Der Besuch zahlreicher Bibliotheken ist im Moment die 1Humboldt-Universität zu Berlin, Computer- und Medienservice, Unter den Linden 6, 10099 been systematically removing this impediment by making Berlin, Germany; [email protected] einzige Möglichkeit, diese Publikationen einzusehen. Mit der this literature available over the Web. To date already 16 2Leibniz Institute for Research on Evolution and Biodiversity at the Humboldt University million pages of almost 40,000 volumes are freely available Initiierung des Projektes "Biodiversity Heritage Library" (BHL) wird Berlin, Invalidenstrasse 43, 10115 Berlin, Germany; [email protected] through http://www.biodiversitylibrary.org (Sep. 2009). dieses Problem seit 2007 systematisch gelöst. BHL digitalisiert die Managed by the Museum für Naturkunde Berlin, the Henning Scholz Bestände der Partnerbibliotheken und stellt die Digitalisate für jeden Biodiversity Heritage Library for Europe (BHL-Europe) frei verfügbar ins Netz. Im September 2009 sind etwa 16.000.000 started on May 1st 2009 within the framework of the EU Leibniz-Institut für Evolutions- und Biodiversitätsforschung an der program eContentplus. Humboldt-Universität zu Berlin, Invalidenstraße 43, 10115 Berlin; Seiten aus fast 40.000 Büchern online verfügbar. [email protected] Mittlerweile laufen in vielen europäischen Ländern ebenfalls Projekte zur Digitalisierung taxonomischer Literatur. Unter Federführung des Museums für Naturkunde wurde deshalb am 1. Mai 2009 ein EU-Projekt zur Koordination und Zusammenführung bestehender Digitalisierungsprojekte gestartet: Biodiversity Heritage Library for Europe (BHL-Europe). Viele Naturkundemuseen und Botanische Gärten Europas beteiligen sich bereits an dem 3-jährigen Projekt.

BHL-Europe will now further develop, expand, and enhance the BHL by bringing together the extensive collections of biodiversity literature held in major European natural history, botanical, and research libraries. The new interface of the Portal will be multilingual enabling users to search in their native language. Innovative functionalities facilitates quick access to all the information required by a user. In addition to the BHL Portal, all literature will be accessible through Europeana, the portal of the European Digital Library (http://www.europeana.eu). Europeana brings together cultural and scientific material from Europe’s libraries, museums, archives and audio-visual archives. As a best practice network, the main goals of BHL-Europe are the interoperability of existing repositories and the implementation of technological solutions for search and retrieval and long-term sustainability of the digitized objects.

BHL-Europe wird in Zusammenarbeit mit den Kollegen in den USA das bereits bestehende BHL-Portal (http://www.biodiversitylibrary.org) Further information: http://www.bhl-europe.eu Contact: [email protected] in ein zentrales multilinguales Portal umwandeln. Dieses Portal wird See also: http://www.biodiversitylibrary.org mit einer speziellen Suchfunktionalität ausgestattet sein, die v.a. taxonomische Informationen dem Nutzer in einfacher Form zugänglich macht.

Neben dem BHL-Portal wird die Literatur auch über das Portal der europäischen digitalen Bibliothek (http://www.europeana.eu) angeboten. Europeana macht kulturell und wissenschaftlich

bedeutende Sammlungen aus Museen, Bibliotheken und Archiven Biodiversity Heritage Library for Europe Interoperability of European biodiversity zugänglich. Neben Büchern sind hier unter anderem Gemälde, digital libraries

Karten und Tondokumente zu finden. An important impediment for the implementation of the Convention on Biological Diversity (CBD) of the United Nations is the lack of access to information on animals and plants. The core information is Eine Massendigitaliserung nach amerikanischem Vorbild wird von der concentrated in the scientific books and journals of the past centuries. Henning Scholz EU im Rahmen von BHL-Europe nicht unterstützt. BHL-Europe kann Since 2007, the Biodiversity Heritage Library (BHL) Leibniz Institute for Research on Evolution and Biodiversity at the Humboldt University has been systematically removing this impediment. Berlin, Invalidenstrasse 43, 10115 Berlin, Germany; [email protected] aber auf strategischer Ebene bei der Etablierung und Umsetzung von To date already 16 million pages of almost 40,000 volumes are freely available through the portal Digitalisierungsprojekten behilflich sein. http://www.biodiversitylibrary.org. Managed by the Museum für Naturkunde Berlin, the Biodiversity Heritage Library for Europe (BHL-Europe) started on May 1st 2009 within the framework of the EU program eContentplus.

Further information: http://www.bhl-europe.eu Contact: [email protected] See also: http://www.biodiversitylibrary.org

BHL-Europe will now further develop, expand, and enhance the BHL by bringing together the extensive collections of biodiversity literature held in major European natural history, botanical, and research libraries. The new interface of the Portal will be multilingual enabling users to search in their native language. In addition, all literature will be accessible through Europeana (http://www.europeana.eu). Europeana brings together cultural and scientific material from Europe’s libraries, museums, archives and audio-visual archives. As a best practice network, the main goals of BHL-Europe are the interoperability of existing repositories and the implementation of technological solutions for search and retrieval and long-term sustainability of the digitized objects.

Further information: http://www.bhl-europe.eu Contact: [email protected] See also: http://www.biodiversitylibrary.org

Biodiversity Heritage Library for Europe Auf dem Weg zu einer globalen Bibliothek des Lebens

Ein wichtiges Hindernis bei der Umsetzung der Biodiversitäts- Konvention der Vereinten Nationen (CBD) ist der fehlende Zugang zu taxonomischem Wissen. Dieses Wissen ist überwiegend in den wissenschaftlichen Publikationen der vergangenen Jahrhunderte gebündelt. Der Besuch zahlreicher Bibliotheken ist im Moment die einzige Möglichkeit, diese Publikationen einzusehen. Mit der Initiierung des Projektes "Biodiversity Heritage Library" (BHL) wird dieses Problem seit 2007 systematisch gelöst. BHL digitalisiert die Henning Scholz Bestände der Partnerbibliotheken und stellt die Digitalisate für jeden Leibniz-Institut für Evolutions- und Biodiversitätsforschung an der frei verfügbar ins Netz. Im September 2009 sind etwa 16.000.000 Humboldt-Universität zu Berlin, Invalidenstraße 43, 10115 Berlin; Seiten aus fast 40.000 Büchern online verfügbar. [email protected] Mittlerweile laufen in vielen europäischen Ländern ebenfalls Projekte zur Digitalisierung taxonomischer Literatur. Unter Federführung des Museums für Naturkunde wurde deshalb am 1. Mai 2009 ein EU-Projekt zur Koordination und Zusammenführung bestehender Digitalisierungsprojekte gestartet: Biodiversity Heritage Library for Europe (BHL-Europe). Viele Naturkundemuseen und Botanische Gärten Europas beteiligen sich bereits an dem 3-jährigen Projekt.

BHL-Europe wird in Zusammenarbeit mit den Kollegen in den USA das bereits bestehende BHL-Portal (http://www.biodiversitylibrary.org) in ein zentrales multilinguales Portal umwandeln. Dieses Portal wird mit einer speziellen Suchfunktionalität ausgestattet sein, die v.a. taxonomische Informationen dem Nutzer in einfacher Form zugänglich macht.

Neben dem BHL-Portal wird die Literatur auch über das Portal der europäischen digitalen Bibliothek (http://www.europeana.eu) angeboten. Europeana macht kulturell und wissenschaftlich bedeutende Sammlungen aus Museen, Bibliotheken und Archiven zugänglich. Neben Büchern sind hier unter anderem Gemälde, Karten und Tondokumente zu finden.

Eine Massendigitaliserung nach amerikanischem Vorbild wird von der EU im Rahmen von BHL-Europe nicht unterstützt. BHL-Europe kann aber auf strategischer Ebene bei der Etablierung und Umsetzung von Digitalisierungsprojekten behilflich sein.

Further information: http://www.bhl-europe.eu Contact: [email protected] See also: http://www.biodiversitylibrary.org 2. 6. 1 Roll-up

Format 85 x 210 cm

Biodiversity Heritage Library for Europe Towards a global library of life

The Biodiversity Heritage Library for Europe (BHL-Europe) is a 3 year project, involving 26 major European natural history museums libraries, botanical gardens and other research institutions.

BHL-Europe will improve the access to Europe´s biodiversity digital libraries by providing multilingual online access to natural history literature.

Biological information on animals and plants, often found in scientific books and journals from past centuries, is essential to the implementation of the Convention on Biological Diversity (CBD) of the United Nations. At present, the only way to access this knowledge is to visit a number of different libraries which complicates much of the fundamental research in biological science. Since 2007, the ’Biodiversity Heritage Library‘ has been systematically removing this barrier by making this literature available online.

BHL-Europe will further develop, expand, and enhance the Bioidversity Heritage Library by bringing together the extensive collections of biodiversity literature held in major European natural history, botanical, and research libraries. As part of the project a European website, available in many languages will be developed, allowing users to search in their native language. It will therefore be available and accessible to people all around the world

In addition to the biodiversity community Portal, all the literature will be available on the European Digital Library, EUROPEANA. This will provide unlimited access to these important sources of information to citizen scientists, decision makers and non-scientists alike for the first time. Everybody will be able to get first-hand information on animals and plants, study rare original works of important scientists like Charles Darwin or Alexander von Humboldt, and admire artwork in publications from the 17th or 18th century. Conservation organisa- tions, for example, will have a tool to collect data on rare or threatened species in order to better plan protective actions and other applications are possible with much more information will be available in the future.

Contact: Dr. Henning Scholz, Project Coordinator Phone +49(0)30 2093 8864 Fax +49(0)30 2093 8868 E-mail [email protected] 2. 6. 2 Roll-up

Format 85 x 210 cm

www.bhl-europe.eu 2. 7. Pencil

www.bhl-europe.eu

www.bhl-europe.eu 2. 8. Bag 2. 9. Wall calendar

Format A3

Calendar

2010

January 2010

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2. 10. Desk calendar

Format 100 x 110 mm

2010

45678910 1 2. 11. Orientation schedule of conference

Format A4

Conference

Format 210 x 110 mm

Conference 3. 1 Powerpoint presentation 3. 2. 1 Newsletter headpage

Format A4

Newsletter #1 August 2009 Biodiversity Heritage Library for Europe

BHLwww.bhl-europe.eu Newsletter # 1- August 2009 1 3. 2. 2 Newsletter, page 2-10

Format A4

News

Main achievements of BHL-Europe Deliver composition of Technology Editorial up until 15 August 2009 Management Board [D3.1] The composition of the Technology Management The project Biodiversity Heritage Library for Europe (BHL-Europe) is Kick-off Meeting in Berlin [M1.1] Board (TMB) was made up from a number of insti- CONTENT intended to help scientists, teachers, artists and the general public to The Kick-off Meeting of BHL-Europe including two tutions and companies within BHL-Europe, the access a wide variety of rare and common, old and new taxonomic publica- initial workshops was held in Berlin (Museum für members include: Kai Stalmann (Museum für tions, as well as other biodiversity publications, supplemented with illustra- Naturkunde) from 10 to 15 May 2009. The main Naturkunde Berlin, Leader Work package 2), tions often representing masterpieces of art. points of that meeting included information about Adrian Smales (Natural History Museum London, Editorial ...... 3 BHL and the BHL-Europe objectives, the introduc- Leader Work package 3, Chair TMB), Bernard News ...... 4 tion of partner institutions and their scanning Scaife (Natural History Museum London), Walter For dissemination of the idea we have launched the BHL-Europe Newsletter, providing operations, the constitution of two working groups Koch (Angewandte Informationstechnik Main achievements of BHL-Europe up until 15 August 2009 ...... 4 more detailed information about the project and associated activities. These are largely on the project including the initial workshops for Forschungsgesellschaft mbH), Christopher Europeana ...... 6 digitizing activities centered on taxonomical literature and biodiversity. The main pur- these groups. All our partners sent representatives Freeland (Missouri Botanical Garden), Julie Meetings ...... 7 pose of the newsletter is to provide up-to-date information about the project and new and altogether up to 60 people attended the meeting. Verleyen (European Digital Library Foundation, project outcomes, meetings and other information which could be helpful to a variety Forthcoming meetings ...... 7 Europeana), Anton Güntsch (Botanical Garden of users. Additionally, we will also publish news about other projects and initiatives deal- Catalogue of content holder requirements Berlin, EDIT). The board will have to find a suitable Meetings attended ...... 7 ing with digitalization and biodiversity. We look forward to the work and hope to provide (quality, quantity, accessibility, standards replacement for Bernard Scaife, as he will be leav- Focus...... 8 you with useful information focused on digitalization and biodiversity. and specifications of content ing the NHM and the BHL project as of 14th Biodiversity Heritage Library for Europe ...... 8 and metadata) [D2.1] August 2009. Jiří Kvaček The first important document leading towards the Institutions cooperating in the project BHL-Europe ...... 12 development of a live BHL-Europe system was the BHL-Europe Architecture Articles ...... 19 content holder requirements. This document pro- The overall BHL-Europe system architecture has The Biodiversity Heritage Library ...... 20 vides a minimum specification for the supply of been elaborated. As a tool for repository manage- metadata and digital image files sent to the BHL- ment, FedoraCommons was selected. Emphasis Digitization in the Czech Republic...... 23 Europe project. It will be the base for the content is put into three components: pre-ingest (metadata BHL Digitization at the Natural History Museum, London ...... 26 delivery to BHL-Europe agreed between all partners. harmonisation and creation, semantic enrichment using ontology WebServices), storage (integrating Metadata and content harmonisation cloud technology) and access (providing multilin- The harmonisation of metadata is a very important guality and ontology support for query expansion). aspect of the project as every partner is using different standards, different interfaces or different Web site, including multimedia content type. The first test sets of metadata from presentation [D5.1] four consortium partners were imported to a rela- The Web site of BHL-Europe has been functional tional database. In addition, the input of a book since 31 July 2009 under http://www.bhl-europe.eu . accompanied by bibliographic metadata was test- It aims to inform the target users about the project ed using an interim solution. We are now ready to and it’s progress, the partners and team members, ask for more metadata from other partners to related projects and important events. It will also elaborate further on the mapping procedures. link to various other resources including BHL and

BHL Newsletter # 1- August 2009 2 BHL Newsletter # 1- August 2009 3 BHL Newsletter # 1- August 2009 4

Meetings objectives is to make it possible for people to Europeana. The Web site has a multimedia presen- first months of the project and three more papers re-use and re-purpose out-of-copyright or rights- tation for download with additional information are already accepted for other conferences. cleared content in Europeana and will work with Forthcoming meetings TDWG 2009 Annual Conference, about the project. Both Web site and multimedia rights holders to achieve this. Montpellier, France presentation will be updated continuously. Deliver composition of Communications Forthcoming meetings Europeana version 1.0 is a 30-month Thematic 9-13 November 2009 Working Group and 1st dissemination Network project that began in February 2009. Workshop on Advanced Technologies http://www.tdwg.org/conference2009/ BHL-Europe newsletter and mailing list plan [D5.4] It is coordinated by the EDL Foundation. for Digital Libraries, Trento, Italy Biodiversity Information Standards (TDWG) [D5.2] The dissemination plan aims to explain the proce- http://www.europeana.eu/ is a portal that The Foundation was set up to run Europeana and 8 September 2009 was previously known as the Taxonomic The BHL-Europe newsletter was set up to publish dures for sharing project outcomes with the target brings together cultural and scientific act as a partner and coordinator in a range of deadline for registration August 25, 2009 Database Working Group. important news of the project and report back users. We need to identify the key audiences for material from Europe’s libraries, muse- projects that will develop the portal and related Link: http://www.cacaoproject.eu/at4dl Information Standards (TDWG) now focuses project results to the public. In addition, articles dissemination, the activities to be carried out and ums, archives and audio-visual archives. services in the coming years. These projects are The workshop aims to bring together the vari- on scanning activities of project partners and on the key messages to be communicated. on the development of standards for the Highlights include the Rijksmuseum in run by different cultural heritage institutions and ous stakeholders in order to present to them activities from related projects (e.g. BHL, Dissemination of BHL-Europe will be continuously exchange of biological/biodiversity data. Amsterdam, the British Library in London, comprise the Europeana Group of projects. an overview of the state-of-the-art systems in Europeana, EDIT, EOL) will be included. supported by the Communications Working Group and the Louvre in Paris. Currently this field and identify open research problems of the project consisting of five full members. Meetings attended Europeana.eu links you to 4.5 million dig- Europeana is organising a plenary conference, that require further work. Database of relevant conferences/events ital items. These are images, texts, Creation Collaboration & Copyright, on 14-16 [D5.3] BHL-Europe Summer Meeting Systematics 2009, Leiden sounds and videos. September 2009 in The Hague. More information 14th international congress BHL-Europe needs to be and will be present at var- From 9-12 August the second BHL-Europe general August 10-14 2009 can be found at http://group.europeana.eu/web/ "Cultural heritage and new Technologies" ious conferences in the next three years covering and working group meeting was held in Naturalis, Link http://www.biosyst.eu/ This website is a prototype. The next step to guest/plenary/. Vienna, Austria 16-18 November 2009 (digital) library, biodiversity and information tech- Leiden. Thirthy team members from 20 of the 28 Systematics 2009 was the first meeting develop the Europeana prototype into a fully func- Link: http://www.stadtarchaeologie.at/ nology conferences and workshops. This will help partners came together to discuss recent results of Biosyst EU and the 7th Biennial Conference tional and operational website is being carried out For more information, please contact Aisulu Main topic: Archiving - building an information to make the target users aware of the project, and achievements. The dissemination activities of the Systematics Association. Several formal by a new project, Europeana version 1.0. This will Aldasheva ([email protected]). allow active discussion of the project outcomes of the project were successfully revised. We also system. symposia and numerous contributed paper allow users to access over 10 million digital items with the target users, request user feedback and discussed the BHL-Europe hardware infrastruc- sessions were scheduled to cover a large vari- by 2010. improve the networking capacity of the project. ture and architecture. We prepared the next deliv- ety of topics. Europeana version 1.0 focuses on users’ involve- Three papers have already been presented in the erables and a detailed workplan. ment in the development of Europeana, so that BHL-Europe at Systematics 2009 they can themselves determine the services they in Leiden want. Europeana content will be easy to use on BHL-Europe was invited to give a Keynote mobile devices. It will be also brought to the users’ lecture during the Systematics 2009 conference. virtual space. These could be college and school The presentation was given by the Project websites, special interest sites, virtual learning Coordinator, Henning Scholz, on Wednesday, and research environments, blogs and social net- 12 August 2009. The lecture aimed to introduce works. Europeana's interface is already multilingual; the project to the scientific community. the next step is to start making the search system An overview was given outlining past achieve- work across languages, so a word entered in one ments and future activities. A call for participa- language is automatically translated and results tion was made during the lecture which was are retrieved in other languages. Various related intended to encourage the audience to help us projects are involved in developing technical solu- in improving BHL in the future. This hopefully tions for multilingual search that will be contribut- will lead to contact between potential and ed to Europeana. future content providers and also to get feed- Europeana version 1.0 will also address copyright back for future improvements of the BHL- and intellectual property rights (IPR). One of the Europe system.

BHL Newsletter # 1- August 2009 5 BHL Newsletter # 1- August 2009 6 BHL Newsletter # 1- August 2009 7

Focus The lack of access to the published biodiversi- In addition to the scientific value of this litera- that their government will promote national (reducing taxonomic knowledge gaps, support- ty literature is a major obstacle to efficient ture, the taxonomic literature is also part of scanning initiatives once a large coordinating ing taxonomists training programmes) Welcome to the Biodiversity Heritage Library for Europe research and a broad range of other applica- our cultural heritage. Taxonomists study and project like BHL-Europe is in place. • preservation of rare and fragile materials tions, including education, biodiversity conser- describe the organisms and biodiversity of 3) The project mobilises 28 partners (23 of The Biodiversity Heritage Library for Europe (BHL-Europe) is a project involv- vation, protected area management, disease particular areas. These areas commonly are Benefits of BHL-Europe which may be literature providers) from 13 EU ing 26 major European natural history museum libraries and botanical librar- control, and maintenance of diverse ecosys- cultural landscapes or parts of cultural land- The project aims to make Europe’s biodiversity countries (of which 3 are New Member States). ies and two libraries from the United States. It is a part of the global Biodiversity tems services. BHL-Europe aims to make the scapes. Cultural landscapes "represent the information, which is locked in many disparate It is a consortium of museums, botanic gar- Heritage Library network and Europeana – European digital library. biodiversity knowledge available to everybody combined works of nature and of man” and libraries or scattered in many digital repositor- dens, universities, commercial companies, the who is interested by improving the interopera- reflect the evolution of human society over ies, available for everybody with interest in bio- BHL (represented by the Smithsonian Biological information on animals and plants, often found in scientific books and journals from bility of European biodiversity digital libraries. time in relationship to its ecological context. diversity through a global portal (BHL) with Institution Library – SIL), the EDL Foundation, past centuries, is essential to the implementation of the Convention on Biological Diversity (CBD) BHL-Europe will review and test different Thus cultural landscapes are part of the cultur- specific biological functionality (e.g. taxonomic and other EU projects e.g. EDIT (European of the United Nations. At present, the only way to access this knowledge is to visit a number of approaches for such libraries based on the al heritage according to Article 1 of the intelligence) and to a wide European cultural Distributed Institute of Taxonomy), SYNTHESYS different libraries which complicates much of the fundamental research in biological science. experiences of the partners involved in the UNESCO World Heritage Convention. As part audience through EUROPEANA. (Synthesis of Systematic Resources), etc. Since 2007, the ’Biodiversity Heritage Library‘ has been systematically removing this barrier by project. The consortium will establish a best of this cultural landscape, information on 1) Enabling access to ~25 million pages of sci- making this literature available online. practice approach and promote the adoption of nature and biodiversity will be combined with entific literature on biodiversity to EUROPEANA Expected results BHL-Europe will further develop, expand, and enhance the Biodiversity Heritage Library by bring- standards and specifications for the large-scale information on archaeology and ethnology will have a significant impact on the breadth The project will produce the following specific ing together the extensive collections of biodiversity literature held in major European natural implementation in a real-life context. BHL- through the lead project of the European and depth of European culture covered. results: history, botanical, and research libraries. As part of the project a European site and a multi-lingual Europe will provide a multilingual access point Digital Library Foundation, EUROPEANA. Specifically, the action will: (1) a robust biodiversity community portal with software interface will be developed. These and other enhancements will make the project for search and retrieval of digital content Descriptions and documentations of natural • begin the fulfilment of the scientific dimen- open, distributed architecture to provide multi- a global initiative. through EUROPEANA. In addition, it will pro- phenomena, of plants, and of animals, should sion of the EUROPEANA cultural arena • dem- language access to the digital content, The wider public, citizen scientists, and decision makers will have unlimited access to these vide a robust multilingual portal with sophisti- be considered as part of the European cultural onstrate the global importance of European (2) ~ 25 million pages of biodiversity literature important sources of information. Everybody will be able to get first-hand information on animals cated search tools to facilitate the search for heritage. scientific endeavour in biological sciences • from a large number of EU Member States for and plants study rare original works of important scientists like Charles Darwin or Alexander von taxon-specific biodiversity information. The The BHL is a global project and it is vital that provide tools and information for the study of display through the EUROPEANA Portal, Humboldt, and admire artwork in publications from the 17th or 18th century. project will also develop operational strategies Europe contributes its biodiversity literature to the history and sociology of European science (3) tested and validated best practice methods, Our ambitious plan is to produce a robust facility, which will be the main source of knowledge for and processes for long-term preservation and the project and that European users have • provide access to culturally-important docu- standards and specifications for technology future generations. sustainability of the data produced by national access to the global BHL project. Some of the ments – from Darwin, Linnaeus, von Humboldt, platforms, digitisation and image storage biodiversity digitisation programmes. BHL- important English language literature of Wallace, Cuvier, Merian, etc. • provide access to (4) tested and validated methodology for con- The libraries of the European natural history ited global distribution and is available in only Europe will generate activities to raise aware- Europe is already part of the BHL. It is essen- many beautiful and culturally-important images – tent enrichment, museums and botanical gardens collectively a very few libraries. From a research perspec- ness and to ensure that the project outputs are tial that the very significant amount of biodi- botanical drawings, zoological drawings, watercol- (5) tested and validated best practice workflow hold the majority of the world’s published tive, these collections are of exceptional value known and used by the target users and that versity literature held in other European lan- ours, etc. on implementing BHL-Europe architecture, knowledge on the discovery and subsequent because the domain of systematic biology the proposed approach directly addresses user guages – German, French, Dutch, Spanish, and 2) Providing access to the biodiversity litera- (6) sustainable and persistent digital curation description of biological diversity. As yet this depends – more than any other natural science needs. BHL-Europe experience and best prac- others – is also integrated and becomes far ture (images and text) using a common global of biodiversity heritage literature; preservation wealth of knowledge is only currently available – upon historic literature. The cited “half-life” tice will be shared with the wider digital library more widely accessible to users. This requires portal with integrated and sophisticated search and conservation of rare and fragile material, to those few people who can gain direct access (period of relevance) of natural history litera- community. a European effort to establish BHL-Europe as tools will produce a number of long-term bene- (7) the integration of Taxonomic Intelligence to these collections. The body of biodiversity ture is longer than that of any other scientific Once the collections of biodiversity literature a dynamic component that will be both valua- fits for the European and global biology com- Web tools to facilitate the search for taxon-spe- knowledge is thus effectively withheld from use domain and its “decay-rate” (rate at which it are freely available on the Internet, this will be ble in itself and also contributes to munities. These outcomes include: cific biodiversity information, for a wide range of scientific applications, becomes irrelevant) is much slower than in oth- of great value to scientists, and also to a much a global effort. • improving the efficiency of research in the (8) improved efficiency of research in the biolo- which include research, education, taxonomic er fields (cf. biotechnology). In order to posi- wider public. Amateur naturalists (citizen scien- biology domain • improving access to biodiver- gy domain; improving access to information to study, biodiversity conservation, protected area tively identify a rare specimen, a working biolo- tists) who lack affiliation with major research BHL-Europe is a project that will mobilise fund- sity information for non-museum biologists non-museum biologists; building public management, disease control, and mainte- gist may still have to consult a 100 year-old institutions will be able to search, read, down- ing in individual EU nations in order to under- • repatriation of species information in develop- engagement, awareness and participation, nance of diverse ecosystems services. Much of text, because that was the last time the organ- load, and print articles that were previously take and complete essential scanning work. ing countries back to those countries via the (9) permission from publishers to digitise pre- the early published literature is rare or has lim- ism was found and described. unavailable to them. Several of the partners have already indicated Web • capacity building in the developing world viously published in-copyright content,

BHL Newsletter # 1- August 2009 8 BHL Newsletter # 1- August 2009 9 BHL Newsletter # 1- August 2009 10 3. 2. 3 Newsletter, page 11-19

Format A4

(10) a metadata repository and collection anal- which is the core of the current project. For Institutions cooperating projects across a wide range of research disci- Angewandte Informationstechnik ysis tool for all the leading libraries involved, instance, before 1829 the most common lan- in the project BHL-Europe plines. Forschungsgesellschaft mbH (AIT) (11) strategies, plans and processes for long- guages in biodiversity literature are Latin In addition, NHM has led training networks and AIT is an Austrian software and research com- term preservation and sustainability of the data (28%), German (28%), French (14%), Swedish infrastructure projects in the last three frame- pany founded in 1979. Research work is done produced by national biodiversity digitisation (9%), English (9%), Danish (6%), Dutch (3%), works; currently leads a FP6 RTN project, primarily in the field of information manage- programmes as part of BHL-Europe. Italian (2%), and Spanish (1%). ORIGINS and is a partner in a further 15 FP6- ment (e.g. distributed databases, collection BHL-Europe will have the ability to make this funded projects. The NHM Library has the larg- management and knowledge engineering). AIT Contribution to programme objectives material available as widely as possible. The est collection of natural history material in the has been involved with research projects such BHL-Europe focuses on Action 5.1. Best following key multilingual components are world, with over 1,000,000 books (from 1469 as MOSAIC (Museums Over States and virtual Practice Networks for interoperability of digital foreseen to make the literature retrievable in onwards), 25,000 journal titles and 600,000 Culture; TEN-Telecom), COVAX (Contemporary libraries with the objective of improving the many European languages: Multilingual Web works of art. The NHM is a leading participant Museum, Historical Museum, The Náprstek Culture Virtual Archives in XML; IST- interoperability of digital libraries currently held sites, Multi-language OCR, Multilingual indexes in the BHL and an active player in the Museum of Asian, African and American Programme), REGNET (Cultural Heritage in by 15 natural history museums and botanic (Taxonomic Intelligence). Encyclopedia of life Project. Cultures, Czech Museum of Musicand National REGional NETworks), Media.Alp (Setting up an gardens, two institutional archives, and libra- Museum für Naturkunde - Leibniz-Institut für Museum Library. At present the National integrated communication platform for achiev- ries across 11 EU Member States and will be Recent target Evolutions- und Biodiversitätsforschung an Museum houses almost 20 million items from ing a cultural community in the Alpine space; progressively extendable. Initial work will consist of evaluation of the der Humboldt-Universität zu Berlin (MfN) the area of natural history, history, archaeolo- Interreg Alpine Space Programme) and We will • establish standards-based interopera- technological solutions available, and assess- With more than 30,000,000 objects, the MfN is gy, arts, music and librarianship. DISMARC (DIScovering Music ARChives; eCon- bility between digitised documentation, text, ment of the requirements of each content pro- the largest natural history museum in tentplus). Within DISMARC, OAI technology and metadata and the collections, thus ensuring the vider. We need to review the state-of-the-art Germany. The library of the MfN holds 175,000 European Digital Library Foundation protocols are used to create a common cata- interoperability of the systems for o enabling technologies used by EUROPEANA and BHL items and currently subscribes to about 1,000 (EDL Foundation) logue of distributed archive metadata. At region- the use of the multilingual and cross-cultural for processing digital content, and we will journal titles in the fields of zoology, palaeon- The Stichting European Digital Library (EDL al level, AIT is the technical provider for the DIS search and retrieval of the content o facilitating include some of our experienced technology tology, and mineralogy. The museum is Foundation) is a cross domain foundation, project, in which a virtual content catalogue for user access through EUROPEANA partners in that process. Simultaneously, each involved in the management of the EU I3 under Dutch law, set up for the purpose of fos- museums, archives, libraries and other institu- • establish highly interoperable databases of content provider will provide their specific SYNTHESYS and will soon be leading WP7 of tering collaboration between Museums, tions is being created using OAI technology and the biodiversity-related content held by museu- requirements: what do they expect from BHL- EDIT. In addition, the museum is involved in Archives, Libraries and Audiovisual international standards (Dublin Core). ms, archives and libraries • enable the actual Europe; how the digital content should be han- the development of numerous national and Project. NHM has a large number of staff mem- Collections in Europe. It aims to provide content to be accessible and retrievable at item dled (technically, scientifically, and legally); international projects funded by the EU, BMBF bers with a good background in Library access to Europe’s cultural heritage by facili- Atos Origin System Integration (ATOS) level by users across the European Research what data standards and specifications they (Biota, GBIF), BMU and DFG (e.g. Graduate Management Systems and strong IT skills tating formal agreement across museums, Atos Origin is a leading international IT servic- Area (ERA) and beyond in developing countries use. This technology and content-related infor- Research Program 503). including programming and database creation. archives, audio-visual archives and libraries on es provider. Atos Origin is the Worldwide • take full account of the users and their needs mation will be analysed in order to get a com- how to cooperate in the delivery and sustaina- Information Technology Partner for the and extend the range of users. prehensive picture of the variety of implemen- Natural History Museum (NHM) Narodní muzeum (NMP) bility of a joint portal. It also provides a legal Olympic Games. At Atos Origin, Systems All these open access projects will use one of the tation approaches, their advantages, and their The Natural History Museum in London is one The National Museum is the largest museum framework for use by EU funded projects to Integration is not just about integrating new common open access licensing approaches - the disadvantages. of the world’s greatest museums, with over and most distinguished leading public scientif- bring their research or content into the solutions, but includes getting the most out of Creative Commons Share Alike (CC by-sa) licence. In this phase, we also start developing the pre- 3,900,000 visitors and 13,000,000 online visi- ic institution in the Czech Republic with about EUROPEANA. Its current Board of Participants legacy applications to prolong returns from All digitised material will have associated metadata requisites for the management of the content, tors per year. The NHM is also an international 400 thousand visitors each year. It systemati- is made up of pan-European Associations from existing IT investment. Successfully combining showing the intellectual property rights (IPR) sta- i.e. the content analysis tools and bibliographic leader in the scientific study of the natural cally enriches its collections including areas the 4 sectors which are able to represent and new solutions with established ones can trans- tus of the object and where it was digitised. databases. These databases will show the cur- world. NHM has a strong track-record in EC of natural and historical sciences from all over mobilise their members to contribute and form form the complete enterprise architecture into rent position of each of the national scanning funded research and training. It currently leads the world, but with particular interest to the part of EU funded projects aimed at generating a single, seamless business system. Our Multilingual and/or multicultural aspects initiatives and, by merging the metadata from the €13m EU I3 Programme SYNTHESYS Czech Republic. It conducts research in vari- a European Digital Library. These are EURBICA, extensive experience in integrating people, The biodiversity literature is available in many each partner, create a virtual taxonomic library project, which provides access and training in ous fields of natural and historical sciences FIAT, ACE, EMF, ICOM Europe, CENL, CERL, processes and technologies enables us to languages – predominately European in origin. database. 20 natural history museums and herbaria. NHM which it actively exhibits . It consists of five LIBER, MICHAEL, the Koninklijke Bibliotheek, design, build and operate practical and robust This is particularly true for the old literature, Henning Scholz and Graham Higley is currently in negotiation on nine FPVII professional institutions: Natural History INA, the Bundesarchiv and the BnF. solutions.

BHL Newsletter # 1- August 2009 11 BHL Newsletter # 1- August 2009 12 BHL Newsletter # 1- August 2009 13

Freie Universität Berlin (FUB-BGBM) and 10,000 animal names were extracted and Hungarian Natural History Museum (HNHM) Stichting Nationaal Natuurhistorisch Museum SYNTHESYS. It also collaborates as a training ised, often unique scientific magazines. Its cat- The Botanic Garden and Botanical Museum transferred to AnimalBase. In the second step, Naturalis (NAT) provider for GTI (Global Taxonomy Initiative) alogue is available online. RBINS has begun Berlin-Dahlem (BGBM), with its extensive sci- from 2008 onwards, literature until the 1820s Naturalis was founded in 1820 and much of its capacity building activities with developing digitisation of the library catalogue and more entific collections of herbarium specimens will be covered, with approximately 50,000 ani- collection dates back to the 19th and 20th cen- countries. than 185,000 titles are online. (about 3.5 million) and living plants, is a centre mal names being extracted. tury. Naturalis has a staff of about 160 people, of biodiversity research in Europe. It houses which includes scientists, collection managers, Royal Museum for Central Africa (RMCA) Bibliothèque nationale de France (BnF) the most complete botanical library in Naturhistorisches Museum Wien (NHMW) exhibition designers, information officers, edu- BnF is one of the largest public and research Germany. The library holds a wide range of lit- cators, etc. The collections of zoological, pal- libraries in the world and holds more than erature on plants from all over the world, in all aeontological and geological objects are esti- 50,000 monographs and around 3,000 titles of printed languages and from five centuries, mated to total about 12 million objects. periodicals published in the field of natural sci- among them many precious and very rare ences between 1801 and 1920. The BnF offers books. BGBM has a separate department of HNHM holds more than 10 million natural histo- access to its digital library Gallica, www.galli- Biodiversity Informatics with, at present, 20 ry items. HNHM Library contains more than ca.bnf.fr, created through the library’s commit- staff members. Focal points of research and 300,000 volumes. The catalogue of the library ment to digitisation of selected items of its col- development activities are taxonomic informa- is available on the Internet. The HNHM has lections. In spring 2008, the BnF launched a tion systems and networking of distributed pri- published several natural history journals and new version of Gallica with new, modern func- mary biodiversity information. books during its 200 years history. During RMCA is a multidisciplinary institution with a tionalities, drawing upon the most recent Web recent years these have become available via special focus on Sub-Saharan Africa. The 2.0 experience. At a European level, the BnF is Georg-August-Universität Göttingen Stiftung the internet but there is a strong commitment museum manages collections of about 10 milli a founding member of The European Library Öffentlichen Rechts (UGOE) The collections with more than 30 million spec- by HNHM to digitise and provide free access to on specimens of animals and 56,000 wood consortium and is involved in the TELplus and imens, including hundreds of thousands of its own journals and books. With reference to the BHL-Europe project, specimens from 13,600 different botanical spe- IMPACT projects and is also a member of the types, are the basis for any taxonomic work. Naturalis can rely on a strong and innovative cies. The RMCA maintains an extensive library EDLnet thematic network. AT-TAF (SYNTHESYS) is one of the "first Museum and Institute of Zoology, Polish department of information services, backed by on African biodiversity, including the top scien- addresses" for taxonomic work. Additional a Academy of Sciences (MIZPAS) natural history collections and archives which tific journals, but also a unique collection of Museum national d'histoire naturelle (MNHN) library with many historically important vol- The library collection is of national importance cover nearly 200 years of research and collecting. rare, old colonial publications. The institution umes is available. The library with c. 6000 sci- including literature on zoology, especially sys- has about 1.2 km of Archives. Information on entific journals and tens of thousands of books tematic and zoogeography, entomology and National Botanic Garden of Belgium (NBGB) biodiversity is repatriated to African partners, complement the National Library of Austria and ornithology. Recently it has increased its col- NBGB is a ‘complete’ botanical garden, inte- suitable training in taxonomy is also provided. the University’s libraries nearby. lections of publications concerning molecular grating a living collection (‘Hortus’; 18,000 spe- RMCA is an institutional member of TDWG and biology. At present the Library comprises cies in cultivation) and a large museum is involved in initiatives such as GBIF, ENBI, Land Oberösterreich (Oberoesterreichisches 243,271 volumes and 5,378 archival items. (‘Herbarium’; more than 3 million plants incl. EDIT, CETAF and SYNTHESYS. It collaborates Landesmuseen) (LANDOE) fungi). The library holds 50,000 monographs in GTI capacity building activities with develop- The EZOOLO/AnimalBase project is located at The Biology Centre in Linz-Dornach, with more University of Copenhagen (The Natural History including 2,500 valuable historical books, 5,000 ing countries. the Georg-August-Universität of Göttingen. It than 6 million objects, represents the 2nd larg- Museum of Denmark) (UCPH) periodicals and 25,000 reprints. Historical liter- was initiated as a joint venture of Göttingen est in Austria. It currently publishes the series The museum holds an estimated 12 million ature on Central African flora was kept in Royal Belgian Institute of Natural Sciences The main activities of MNHN are research, edu- University Library (SUB) and the Zoological Stapfia and Denisia and three other journals. specimens of animals, plants, books, archives, NBGB since 1890. Data repatriation to partners (RBINS) cation and training, enrichment of its collec- Institute of the university to provide free It holds the biodiversity database ZOBODAT, fossils, minerals, and other natural history relat- both in Africa and Latin America is a priority The RBINS houses a diverse and exceptionally tions (around 68 million specimens), providing access to digitised versions of all taxonomical- founded in 1972 as ZOODAT. The database ed items. Part of the museum are three libraries, for NBGB. Drawings and colour paintings of rich collection, comprising about 37,000,000 expertise and diffusion of scientific knowledge. ly relevant early zoological work. In the first today includes more than 3.3 million records, botanical, zoological and geological. The librar- flowering plants and fungi were digitised and specimens. The scientific library of the RBINS MNHN was, and still is, heavily involved in vari- step (2003-2005) more than 100,000 pages were literature citations (more than 33,000), OCR ies hold more than 250,000 bibliographic enti- linked to specimens kept in the BR herbarium. is the biggest documentary resource of natural ous European programmes related to biodiver- digitised from the earliest beginnings of scien- scanned books (~150,000 pages) and until now ties (books, journals, reprints). The museum NBGB is an institutional member of CETAF and history in Belgium. It offers a vast range of sity: The European Topic Centre on Biological tific zoology in the 1550s until the year 1770 bibliographies from about 4,000 biologists. hosts the GBIF and the Danish GBIF node. is active in the EC projects ENBI, EDIT and books (695,368 volumes) and has very special- Diversity of the European Environmental

BHL Newsletter # 1- August 2009 14 BHL Newsletter # 1- August 2009 15 BHL Newsletter # 1- August 2009 16

Agency; the French GBIF, GTI and CBD nodes, John Wiley & Sons limited (Wiley) ronm Articles the French Focal Point for the EU-funded Wiley is a global publishing company founded BioCASE project; a leading partner in several in 1807 which markets its products to profes- The Biodiversity Heritage Library a report by J.H. Reichman and Paul F. Uhlir titled, past and on-going EU projects, including sionals and consumers, students and instruc- Thomas Garnett, Smithsonian Institution,Washington A Contractually Reconsidered Research Commons ParSyst, ColParSyst, Fauna Europaea, ENBI tors in higher education plus researchers and The Biodiversity Heritage Library (BHL), the digitiza- for Scientific Data in a Highly Protectionist and EuroCAT/Sp2000 Europa, SYNTHESYS, practitioners in scientific, technical, medical tion component of the Encyclopedia of Life, Intellectual Property Environment. In this report EDIT, MarBEF, EUMon and PESI. The central and scholarly fields. Through the 2007 acquisi- is a consortium of 12 major natural history museum the authors distinguish big science supported by Library Department holds the world’s third tion of Blackwell Publishing, Wiley has gained libraries, botanical libraries, and research institu- governments and with norms and enforcement for largest collection of literature, original draw- the Blackwell Synergy platform, home to over tions organized to digitize, serve, and preserve the open access with small science about which they ings and manuscripts relating to natural histo- 850 Blackwell journals. Also during 2007, the legacy literature of biodiversity. The European wrote, There are few government-controlled, pub- ry. The print collections include 20,000 periodi- company completed an initiative to digitise its ent in order to preserve and enrich life. Commission’s eContentPlus program has recently lic domain data centers in this type of research. cal titles and 600,000 books. Digitisation plans entire historical journal holdings, making Founded by Henry Shaw and opened to the funded the BHL-Europe project, with 28 institutions, The data are thus disaggregated components of are already on-going in full collaboration with 8.2 million pages of content, dating back to public in 1859, the Garden is a National Historic to assemble the European language literature. an incipient network that is only as effective as the BnF. 1799, available on Wiley InterScience. Landmark and widely considered one of the top In addition, a Memorandum Of Understanding with individual transactions that put it together. three botanical gardens in the world. MOBOT is the Chinese Academy of Sciences will be signed Openness and sharing are not ignored, but they Consejo Superior de Investigaciones books are also preserved in the Library Smithsonian Institution (SIL) a founding member of the BHL and is support- soon for a Chinese BHL. Negotiations are being are not necessarily dominant, either. These values Científicas (CSIC) (Biblioteca di Scienze). ing the development of the system's infrastruc- pursued with the Atlas of Living Australia and other must compete with strategic considerations of CSIC is the largest National Research ture, application layers and interfaces. projects to join the BHL consortium. self-interest, secrecy, and the logic of mutually Institution in Spain. The participant institute, Royal Botanic Garden Edinburgh (RBGE) These projects will work together to share content, beneficial exchange. In small science, what occurs Museo Nacional de Ciencias Naturales (MNCN) RBGE is an internationally renowned centre for Helsingin yliopisto, University of Helsinki, protocols, services, and digital preservation practic- is a delicate process of negotiation, in which data houses the biggest natural history collections, botanical research and conservation work and Viikki Science Library (UH-Viikki) es. These welcome developments are leading to are traded as the result of informal compromises between private and public interests that are library and archives in Spain. The relevant holds one of the largest collections of living Viikki Science Library is the bioscience cam- a new model for a global BHL sufficient to meet the challenges of assembling, structuring, and worked out on an ad hoc and continual basis. national project for the proposal lead by MNCN plant species in Europe, together with large pus library of the University of Helsinki. The preserving the published record of biodiversity as a Small science thus depends on the flow of disag- is Fauna Ibérica. MNCN is a founding member collections of preserved plant and fungal mate- library is the largest resource library in Finland shared heritage of all humanity. The BHL is becom- gregated data through many different hands, all of of CETAF, partner of SYNTHESYS, EDIT, rial. It has one of the most important botanical The Smithsonian Natural History Museum is in bioscience, agriculture and forestry, pharma- ing international. It is moving from a US/UK focused which collectively construct a fragile chain of LifeWatch and coordinates the Spanish GBIF libraries in the UK. dedicated to inspiring curiosity, discovery and cy and veterinary medicine. The library also project to a global presence that mirrors the global semi-contractual relations in which secrecy and node. The public library of MNCN contains learning about the natural world through its serves the Finnish Museum of Natural History. nature of biodiversity research and related disci- disclosure are pitted against a common need for more than 62,000 volumes and more than 6,400 Species 2000 (Sp2000) unparalleled research, collections, libraries, The library has digitised old Finnish forestry plines. access and use of these resources. In this sense, scientific journals as well as access to more Species 2000 is a Network organisation which exhibitions and education programs. At the literature which is made available in the DViikki Prior to digitization, the resources housed within big science projects are more likely to be subject than 9,000 electronic journals. is creating an index of the world’s known centre of the Museum’s exhibition and research open research archive. The library has printed each BHL institution have existed in isolation, avail- to formal data access regulations while small sci- organisms. The programme reached produc- programs are its expertly documented collec- collections of roughly 12,000 shelf meters. able only to those with physical access to the col- ence research is more emblematic of informal data Università degli Studi di Firenze tion scale as an EC scientific infrastructure tions of more than 125 million natural science lections. These collections are of exceptional value exchange practices. (Museo di Storia Naturale) (MSN) under the FP5 EuroCAT project. Its Catalogue specimens and cultural artefacts. Over 3.5 mil- Humboldt-Universität zu Berlin (UBER) because the domain of systematic biology depends With more than 10 million specimens, it is the of Life is a global service (www.catalogueoflife. lion specimens are out on loan each year; over The University Library and the Computer and – more than any other science – upon historic litera- Until recently this characterization of biodiversity most important natural history museum in Italy. org) recognised by the UN Convention on 15,000 visitor days are spent in the collections; Media Services of UBER have carried out sev- ture. Consequently, the relative isolation of these sciences as a “disaggregated components of an The Museum houses specimens of extraordi- Biological Diversity, and presently comprises and there are almost 600,000 additional visits eral projects within the fields of e-publishing, collections presented an antiquated obstacle to fur- incipient network” had some truth. However, in nary scientific and natural history value: XVI a synonymic species checklist of 1.1 million to collection data bases available on the Web. digital preservation and the digital library. Both ther biodiversity investigation. This problem is par- recent years a global network of biodiversity data- century herbaria, valuable XVIII century waxes, plants, animals, fungi and micro-organisms, The BHL is led from SIL. institutions have been involved in several EU ticularly acute for the developing countries that are base, services, web sites, inventories, and fossil elephant skeletons, brightly coloured about 2.5 million names and a comprehensive projects during the last 5 years: Open Archives home to the majority of the world’s biodiversity. research tools has emerged in response to the butterflies, huge tourmaline crystals, Aztec taxonomic hierarchy. It contributes content and Missouri Botanical Garden (MOBOT) Forum (EU-IST Programme); reUSE (eContent- ecological crises and new web-enabled technolo- artefacts, imposing wooden sculptures and the the taxonomic hierarchy used by the taxonom- The mission of MOBOT is to discover and plus project); Digitisation-on-Demand (eTEN Legacy Taxonomic Literature gies. For example at the recent eBiosphere world’s largest flower. A lot of ancient and rare ic intelligent tool. share knowledge about plants and their envi- project). In 2003 the National Academy of Science issued Conference held in London over 130 current

BHL Newsletter # 1- August 2009 17 BHL Newsletter # 1- August 2009 18 BHL Newsletter # 1- August 2009 19 3. 2. 4 Newsletter, page 20-28

Format A4

projects showcased ranging from international approach will push the frontiers of biodiversity • The University Library of the University of Illinois compendia such as the Encyclopaedia of Life research. at Urbana-Champaign New Members (EOL) and the Global Biodiversity Information Complementing the BHL Portal (http://www.biodi- UIUC has agreed to participate in the BHL as a con- In May 2009, two new members were accepted into Facility (GBIF) to soil biodiversity surveys in versitylibrary.org/), the BHL initiative will release tributing member by the Biodiversity Heritage Library: Algeria, analysis of species density in Malaysian CiteBank, a related repository of scientific citations digitizing important biodiversity journals originat- • The Academy of Natural Sciences of Philadelphia forests, and phytoplankton carbon sequestration and community-vetted bibliographies with services ing in the state of Illinois. • The California Academy of Sciences (San analysis were viewed by 500 key personnel linking to other biodiversity projects. CiteBank • The California Digital Library has agreed to allow Francisco) Established in 1853, the California Academy of engaged in biodiversity informatics. The over- allows users to upload and share bibliographies the BHL to serve selections of the texts from the These two important institutions will greatly con- Sciences is the third oldest institution of its kind in whelming focus was on weaving together a seam- containing material related to their specific inter- University of California Libraries with significant tribute to the strength of the BHL. the U.S. and the only one in the nation with a less web of biodiversity information in an effective ests and upload files associated with these bibliog- biodiversity content. major research center, aquarium, planetarium, and way for scientists and researchers. A key compo- raphies, including PDFs of the articles and links to natural history museum under one roof. All pro- nent of this emerging network of content and serv- the books containing the articles within the BHL BHL-Europe Membership grams and exhibits at the Academy embrace its ices has been the published literature of biodiver- portal. As such, CiteBank is a crowd-sourced, user- • Museum für Naturkunde - Leibniz-Institut für mission to explore, explain, and protect the natural sity, which until recently has been the prime dependant service. Evolutions- und Biodiversitätsforschung an der world, focusing on the evolution of life, its diversi- method of recording and disseminating the results CiteBank also serves as an interface through which Humboldt-Universität zu Berlin ty, and its sustainability. Scientific research is a of research since the time of Linnaeus. users can network and collaborate, forming groups • Natural History Museum, UK For nearly 200 years, The Academy of Natural key part of the Academy’s mission and this work is Open Access related to specific interests and subjects. A full release • Narodni muzeum NMP Sciences of Philadelphia has built one of the finest supported by a collection of 20 million specimens, The partner libraries collectively hold a substantial The BHL is striving to establish a major corpus of of this component is planned for October 2009. • Angewandte Informationstechnik natural history libraries in the world. The Library 60 research scientists, and a library with more part of the world’s published knowledge on biolog- digitized publications on the Web drawn from the Please review latest updates at the BHL Blog http:// Forschungsgesellschaft mbH (AIT) has grown from five books and two maps in 1812 than 230,000 volumes and 1200 current serial ical diversity. Yet, this wealth of knowledge is historical biodiversity literature. This material will biodiversitylibrary.blogspot.com • ATOS Origin Integration to its present size of over 68,000 printed titles titles. Examples of current biodiversity research available only to those few who can gain direct be available for open access and responsible use • Freie Universität Berlin (numbering over 200,000 volumes) and over include the work being done by Brian Fisher on access to these collections. This body of biodiver- as a part of a global Biodiversity Commons. We BHL Consortium Membership • Georg-August-Universität Göttingen Stiftung 250,000 manuscripts and related pictorial materi- the ants of Madagascar, Jack Dumbacher on the sity knowledge, in its current form, is unavailable will work with the global taxonomic community, Participating US/UK institutions: Öffentlichen Rechts als. The manuscript collections include the birds of Papua New Guinea, Peter Roopnarine on to a broad range of applications including: rights holders, and other interested parties to • American Museum of Natural History • Land Oberösterreich Academy’s archives as well as correspondence, the evolution of communities through the fossil research, education, taxonomic study, biodiversity ensure that this legacy literature is available to all. (New York, NY) • Naturhistorisches Museum Wien photographs, journals, field notes, and original record, and Healy Hamilton on the effects of cli- conservation, protected area management, dis- “Science has no borders”. • The Field Museum (Chicago, IL) • Hungarian Natural History Museum illustrations by and about American scientists mate change on species distributions and conser- ease control, and maintenance of diverse ecosys- The BHL must be a multi-institutional project • Harvard University Botany Libraries • Museum and Institute of Zoology, Polish Academy from the first half of the eighteenth century to the vation planning efforts. tems services. because no single natural history museum or (Cambridge, MA) of Sciences present. It is the library of record for early botanical garden library holds the complete cor- • Harvard University, Ernst Mayr Library of the • University of Copenhagen accounts of American scientific expeditions. Below is a map showing the current locations of Much of this published literature is rare or has lim- pus of legacy literature, even within the individual Museum of Comparative Zoology (Cambridge, MA) • Stichting Nationaal Natuurhistorisch Museum, the global Biodiversity Heritage Library. ited global distribution. From a scholarly perspec- sub-domains of taxonomy. However, taken togeth- • Marine Biological Laboratory / Woods Hole Naturalis The Academy Library, the Ewell Sale Stewart tive, these collections are of exceptional value er, the proposed consortium of collections Oceanographic Institution (Woods Hole, MA) • National Botanic Garden of Belgium Library, is notable in the Americas for its holdings because the domain of systematic biology represents a uniquely comprehensive assemblage • Missouri Botanical Garden (St. Louis, MO) • Royal Museum for Central Africa of historical works in every discipline of the natu- depends -- more than any other science -- upon of literature. • Natural History Museum (London, UK) • Royal Belgian Institute of Natural Sciences ral sciences; the collection has particular strength historic literature. The “cited half-life” of natural The BHL will immediately provide content for mul- • The New York Botanical Garden (New York, NY) • Bibliothèque nationale de France in the history of science, evolution, early ecology, history literature is longer than that of any other tiple bioinformatics initiatives and research. For • Royal Botanic Gardens, Kew (Richmond, UK) • Museum national d’histoire naturelle systematics, marine and freshwater biology, and scientific domain. The so-called “decay-rate” of the first time in history, the core of our natural his- • Smithsonian Institution Libraries • Consejo Superior de Investigaciones Cientificas geology. It was an early adopter of digitization as a this literature is much slower than in other fields tory museum libraries and botanical garden library (Washington, DC) • Università degli Studi di Firenze method to make its holdings widely accessible. It such as biotechnology. Mass digitization projects collections will be available to a truly global audi- • Academy of Natural Science (Philadelphia, PA) • Royal Botanic Garden, Edinburgh began to scan digital images from books and at large research libraries lack the discipline-spe- ence. Web-based access to these collections will • California Academy of Science (San Francisco, CA) • Species 2000 archival materials and publish them on the web in cific focus of the Biodiversity Heritage Library provide a substantial benefit to all researchers, Contributing Members (Libraries who have gener- • John Wiley & Sons limited 1999. Two early projects were funded by the IMLS Project. These other projects will fail to capture including those living and working in the develop- ously offered to share portions of their digitized • Helsingin yliopisto UH-Viikki in the form of a Leadership Grant, and one by the significant elements of legacy taxonomic literature. ing world. BHL’s open access and open source collections with the BHL) Chinese Academy of Science (to come soon). Getty Grant Program.

BHL Newsletter # 1- August 2009 20 BHL Newsletter # 1- August 2009 21 BHL Newsletter # 1- August 2009 22

Digitization in the Czech Republic initiatives functioning such do?lang=en), 558 scanned as metalibrary and making maps from the collections of accessible digital images The Scientific Library Olomouc Richard Šípek, National Museum, Prague created by the other institu are accessible via the library's tions via the Manus- own homepage (http://mapy. The first large scale digitization project in the criptorium search mask vkol.cz/). The same library pro- Czech Republic has already started and the first and display interface which vides access via its homepage CD with a scanned selection from medieval manu- is optimized for contribu to 83 digitized manuscripts and scripts was burnt between the years 1992 and tors (description in the ver incunabulas and 7 old prints 1993 as a contribution to the UNESCO initiative nacular language of the from its collections (http://dig. Memory of the World. The Czech National contributing institution, dif vkol.cz/). Extremely interesting Program adopted the name Memoriae Mundi ferent character set etc.). is the recently launched search Series Bohemica and it was coordinated by The The image data may be sto- and display interface providing „The Webpage of „MS Viewer“, the interface for display of digi- National Library of the Czech Republic. tized documents in Manuscriptorium. Digitized old print: Gart red in the home server of access to the digitized maps of der Gesundheit, Strassburg, 1529.“ The project was run in cooperation with a private Manuscriptorium but if the The Moravian Library, in partic- company, Albertina icome Praha Ltd. (since 1995 Constantiniense in 1994 and 1995. Technological HTML address/path to their ular for its sophisticated known as AiP Beroun Ltd.) which provided (and and description standards were developed during actual storage is defined in search system (http://timemap. the following years, simultaneously with ongoing the document metadata „Search and display interface of the digitized maps project run mzk.cz/). still provides) technical services, i. e. digitization by the Moravian University.“ of books and ensuring accessibility of the digital digitization of manuscripts. (By the year 2000, description, it is not man Digitization activities were from „Homepage of the project Kramerius.“ images, which were at that time still limited, on there were 39 fully scanned volumes on 48 datory. All the metadata the very beginning focussed, CD-ROMs. Albertina icome Praha Ltd. developed CD-ROMS available in the study room of The endangered by the acidity of the paper. The initia- created in MASTER were converted to the new for- naturally, on the scanning of its own scanning device which fortunately has National Library.) The standards applied by The tive was supported by the new subprogram of mat, TEI P5. At present , the digital library historical book collections, pri- minimal effect on the scanned materials as they National Library and AiP Beroun Ltd. were those Public Information Services in Libraries, VISK 7, Manuscriptorium contains about 2 800 digitized oritizing medieval manuscripts, were almost all exclusively of high historical and recommended by the organization UNESCO to the intended for digitization of those documents print- documents (mostly manuscripts and old prints), incunabulas and old prints. artistic value. Memory of the World contributors in 1999 and six ed on acid paper. i. e. more than 1 000 000 images. Moreover, 100 However, this focus of atten- The first manuscripts scanned in extenso were years later, The National Library of the Czech Two online accessible digital libraries began three 000 catalogue records are also available. In the tion changed comparatively the Antiphonarium Sedlecense and the Chronicon Republic was awarded the UNESCO Jikji Prize years later; Manuscriptorium (http://www.manu- Czech Republic there are other digitization initia- quickly, and happily, turned to in Korea. scriptorium.com), making accessible images digi- tives and projects in addition to Manuscriptorium more recent books which are, In the year 2000, The Ministry of Culture of the tized within the framework of the program and Kramerius which have been launched and are nevertheless, in many respects Czech Republic began a subprogram within the Memoriae Mundi Series Bohemica and Kramerius run by libraries, museums and other relevant more endangered by decay due framework of the grant program, Public (http://kramerius.nkp.cz), providing availability of institutions where the digitization technology and to the fragility of the acid Information Services in Libraries (VISK 6), to the image data created by the a ponymous services are delivered mostly by several private paper. As it was shown, the encourage digitization in as many institutions as project. A year earlier, all the metadata attached to companies (Elsyst Ingeneering Vyškov, Microna, most important digitization possible, including libraries, museums, galleries the digitized documents were converted to XML Ampaco). In a few cases, the home institution or projects in the Czech Republic and other similar establishments. The grant pro- format which is still in use today. library has the necessary digitization equipment are Manuscriptorium for the gram VISK 6 still continues on an annual basis The XML metadata description format MASTER (The Library of The Czech Academy of Sciences, historical collections and covering 70% of digitization expenses; 30% are was utilised. A new stage of the digital library The National Library of the Czech Republic). The Kramerius for the more recent „Medieval manuscript Petri Rigae Aurora seu Biblia versificata. 1200-1250, digitized covered by the financial resources of each institu- Manuscriptorium was launched on December 1st scanned images are usually made accessible via by AiP Beroun, accessible on the webpage of The Scientific Library Olomouc“ ones. Nonetheless, the other tion in question. 2007, represented by the project ENRICH which web interface adopted, or tailor-made, for each digitized collections, displayed A new project, Kramerius, was started at about runs within the framework of the European digiti- institution. on the home pages of particu- the same time and focused on digitization of peri- zation initiative eContentPlus. It aims to make South Bohemian Scientific Library maintains a lar libraries, should not be „The Webpage of „MS Viewer“, the interface for display of digi- odicals and other types of more recently printed Manuscriptorium open to other domestic, as well digital collection of more than 1 000 historical omitted. tized documents in Manuscriptorium. Digitized medieval manuscript: Jena Codex, Bohemia, 1490-1510.“ books, dated mostly from the 19th century and as foreign, digital libraries and with digitization maps (http://archiv.cbvk.cz/kramerius/Welcome.

BHL Newsletter # 1- August 2009 23 BHL Newsletter # 1- August 2009 24 BHL Newsletter # 1- August 2009 25

BHL Digitisation at the Natural History Following the scanning, a Quality Assurance There are some condition and size tests that have link the volume to the correct catalogue system Museum, London. process is undertaken which is based upon ANSI to be applied before the next stage can happen, number (which the IA use to retrieve the record), z1.4 1993 Table 1, General Level 2. At this stage, but on the whole, this has not proved to be prob- but also to add some metadata about the volume Bernard Scaife, Digital Library Manager, Natural physical page numbers are associated to the lematic despite the age of the material we are number and date so that each volume is distin- History Museum, London 2009-07-23 images in batch and an assertion made regarding scanning. guishable from its neighbour on the website. the page type (e.g. cover, page). The Natural History Museum, London (NHML) has Next, the books are prepared for scanning using The trolley is then delivered to the IA. Using the been involved in BHL since day one. Our involve- The next stage is to ftp (or “pipe” in IA parlance) our in-house Scanning Management System same SMS, they simply enter the catalogue system ment with the planning led to us being tasked with the book to the Internet Archive server. The raw (SMS). In technical terms, this is an addition to the number from the slip of paper in the book and this the creation of a Serials Mashup, designed to ana- files are further post processed to create surro- serials mashup functionality that we use. information populates their form with the biblio- lyse our holdings, identify duplicate materials and gates in other formats such as pdf and the con- Practically, the workflow is to ensure the title is on graphic and volume level metadata. This process divide the scanning responsibilities amongst the tent is OCR’d to make it searchable. The package the system, confirmed as not already scanned, is called “Wonderfetch”. participating institutions. This is still running is stored on the IA servers and public access and is copyright clear. Then, a packing list is today, although hopefully will be greatly enhanced made available. made. A packing list is a list of books to be sup- thanks to the BHL Europe project. plied on one trolley. We aim to supply between 40 See below for some photos of the Scribe machine. There is a whole other process whereby the con- and 50 volumes per trolley. When we are building tent gets ingested to the BHL’s website, but that a packing list, we take the opportunity to not only https://bhl.wikispaces.com/NHM+Photos will have to be the subject of another article.

Returning to our local processes at the NHML, there is a lot of preparation before the book ends up on a trolley ready to be scanned by the IA. First, we have to decide what we want to scan. This was heavily influenced by copyright issues in the early days. UK copyright legislation is quite restrictive, and we underwent a risk management process to conclude what date would be a sensi- ble cut-off before which it was safe to digitise. The For our own contribution of content at NHML, we conclusion was pre-1860, so the majority of our have been using a single Scribe scanner which is materials are currently from that period. The other leased from the Internet Archive, the BHL’s scan- decision was to start with serials. The reason for ning partner. This is a manually operated this is that in many of our catalogues, the energy machine, comprising a cradle operated by a foot expended in de-duplicating serial titles was well pedal and two mounted Canon cameras. The first worth it as de-duplicating one title could reveal step is to retrieve the catalogue record associated many shelves of volumes of material which could Newsletter BHL-Europe with the item. This is achieved using Z39.50. The be scanned, due to the common practice of not Editorial Committee: Henning Scholz (Museum für Naturkunde, Berlin), Graham Higley (Natural History Museum, London), Jiří Kvaček book is then scanned from cover to cover (two cataloguing serials at volume, but at title level. (National Museum, Prague), Lizzy Komen (Europeana), Nancy Chillingworth (Natural History Museum, London). shots per page spread). An additional step to Managing editor: Kamil Zágoršek (National Museum, Prague). insert foldouts using a separate camera setup The next stage is to ensure that it hasn’t already Newsletter BHL-Europe is a communication tool for the project BHL-Europe. It is issued 4 times a year. was introduced about eight months after we start- been scanned (the Serials mashup is used for this It is issued by BHL-Europe in the National Museum, Prague, Václavské nám. 68, 115 79 Praha 1, Czech Republic. ed scanning, reflecting the fact that a large quan- purpose) and to place notice of our intention to For address changes contact Kamil Zágoršek ([email protected]), National Museum, Prague, Václavské nám. 68, 115 79 tity of our material includes foldouts of differing scan alongside the title so other institutions will Praha 1, Czech Republic. sizes. know not to scan it themselves.

BHL Newsletter # 1- August 2009 26 BHL Newsletter # 1- August 2009 27 BHL Newsletter # 1- August 2009 28 3. 3. 1 Website 3. 3. 2 Website Logo design and Manual for BHL Europe Pavel Šťastný © 2009 www.plecharna.cz