SIGMA - DELTA MU CONSTITUTION

PREAMBLE We the members of Iota, subscribing to the regulations and policies of , establish this Constitution to govern the matters within our organization.

ARTICLE I - IDENTIFICATION Section 1 Name The name of this organization shall be Sigma Alpha Iota, International Music Fraternity - Delta Mu chapter. Official variations include “Sigma Alpha Iota,” “SAI Delta Mu,” “Sigma Alpha Iota - Delta Mu,” “SAI,” and “ΣAI.” In this document, “our chapter,” “the chapter,” “this ​ organization,” and “the Fraternity” also refer to Sigma Alpha Iota.

Section 2 Affiliations SAI Delta Mu is affiliated with Sigma Alpha Iota International Music Fraternity and SAI National Headquarters. In addition, we have close relationships with the other chapters in the Chi A Province. Those chapters are: the Alumnae Chapter, the Northern Delaware Alumnae Chapter, the Mu Zeta chapter at Kutztown University, the Epsilon Epsilon chapter at , the Eta Rho chapter at the , the Mu Sigma chapter at Lincoln University, and the Delta Alpha chapter at .

ARTICLE II - PURPOSE Section 1 Purpose The purposes of this organization shall be to form chapters of women college students and alumnae who have a sincere interest in music; uphold the highest standards of music; further the development of music in America and throughout the world; give inspiration and encouragement to members; organize the cultural life of Sigma Alpha Iota members as a contributing factor to their educational growth; support the ideals and goals of the member’s alma mater; and adhere to the highest standards of citizenship in school, community, and fraternity life.

ARTICLE III - MEMBERSHIP Section 1 Membership A sister of Sigma Alpha Iota must be a regularly matriculated woman student in an institution where a chapter of this Fraternity is chartered who has demonstrated an interest in music and in the purposes of SAI. Such student shall be enrolled in or have completed one or more courses in music, and shall have met all requirements as outlined in appropriate Fraternity publications. In addition, sisters of the Delta Mu chapter must fulfill the following requirements:

1 A. Maintain a minimum GPA of 2.5. A grace period of one semester shall be allotted to any member who has failed to maintain the Delta Mu Chapter GPA Requirements. After the grace period, the member will be reported to National Headquarters as delinquent. B. Maintain active participation in all chapter activities. Chapter activities include Service Event, Social Sisterhood Events, and Fundraisers. C. Perform all duties and tasks assigned to them by the President and/or the Executive Board. D. Be a full or part-time student enrolled in one or more credit hours at Temple University.

Section 2 Removal of Membership Members may be disciplined for: 1. Violation of the Ritual or these Bylaws 2. Conduct detrimental to the Fraternity 3. Failure to perform official duties 4. Failure to submit required reports 5. Failure to meet financial obligations A. An investigation into a member’s conduct may be instituted upon recommendation of: 1. A two-thirds vote of a collegiate chapter 2. Three or more alumnae members in good standing 3. A Province or Regional Officer 4. A member of the National Executive Board (NEB) B. The NEB shall have the power to expel or otherwise discipline members. 1. A chapter or member under disciplinary action shall have the right of appeal to the NEB, which shall have the authority to reverse such action.

ARTICLE IV - MEMBERSHIP FEES Section 1 Dues ​ ​ A. Each active member shall pay annual dues to the chapter, determined annually by the chapter with guidance from the Treasurer. 1. The Treasurer shall suggest the monetary of amount of the Chapter dues, depending on the annual budget. The annual dues will be approved by the chapter during the first meeting in the fall semester. 2. If an active member intends to remain active for half of the year, she shall therefore be responsible for half of her chapter dues. 3. The Treasurer shall issue statements to active members at least one month before dues are to be paid to NH. B. Each active member shall pay annual National dues to National Headquarters (NH). 1. National dues shall be determined by NH.

2 2. The Treasurer shall issue statements to active members at least one month before dues are to be paid to NH.

Section 2 Categories of Membership Members who are current on their dues payment and fulfill all obligations to the Fraternity shall be classified as ‘active’ members. Only active members may participate in organization activities.

ARTICLE V - OFFICERS Section 1 Officer Eligibility, Roles, Responsibilities The officers of this organization shall consist of President, Vice President, Membership (VPM), Vice President, Ritual (VPR), Treasurer, Recording Secretary, Corresponding Secretary, Editor, and Sergeant-at-Arms. These officers make up the executive board. The responsibilities of the executive board and individual officers shall be as follows: A. Executive Board 1. Prepare appropriate recommendations to be presented at regular meetings 2. Decide all matters not requiring a chapter meeting or a chapter vote 3. Report all decisions made to the chapter at the next meeting 4. Enforce chapter bylaws by conducting business according to the bylaws and by upholding standards as prescribed in the bylaws 5. Enforce individual members’ national and chapter obligations 6. See that any situation not covered by chapter bylaws is referred to the advisor, province officer, regional officer, and/or appropriate National Officer 7. Meet five times each year with the advisory committee 8. See that proper procedures are observed in any disciplinary action 9. Ensure that each officer performs her duties in a satisfactory manner and submits all required reports 10. Arrange for the chapter advisor/financial advisor to review the treasurer’s annual report and closing bank statement before final submission B. President (Dawn Becker) 1. Presides at all chapter and executive board meetings unless she is unable to be present 2. Serves as the presiding officer for initiations or affiliations 3. Installs chapter officers 4. Appoints committee chairmen according to the rules of the CPM, chapter Bylaws, and LPM, acting as ex-officio member of every committee 5. Represents the chapter as official contact member with all school officials and campus groups and/or with the music community at large 6. Delegates members to carry out the responsibilities of the chapter

3 7. Serves as the official delegate to a national convention 8. Makes an annual report to the chapter and to SAI National Headquarters C. Vice President, Membership (VPM) (Christy Nichols) 1. Presides at chapter meetings in the absence of the president 2. Coordinates all the activities associated with membership recruitment and education 3. Makes an annual report to the chapter D. Vice President, Ritual (VPR) (Amanda Koluda) 1. In charge of all Ritual ceremonies 2. Custodian of the rituals and the ritual equipment 3. Makes an annual report to the chapter and to the province officer E. Treasurer (Katie Zerby) 1. Develops an annual budget in consultation with the executive board and present the budget to the chapter for approval 2. Reports to the chapter on the status of chapter bank accounts 3. Reconciles account balances 4. Meets with advisor or financial advisor to review bank statements, expenditures, and future needs 5. Collects dues and fees from members and submit to National Headquarters 6. Sends convention fund, service charge, and insurance assessment fees to National Headquarters 7. Pays all bills and send contribution to SAI Philanthropies, Inc. 8. Trains successor and transfer names on chapter accounts 9. Issues fines to members reported by officers or committee chairmen 10. Manages delinquent member accounts and reports information to National Headquarters 11. Makes an annual report to the chapter and to SAI National Headquarters F. Recording Secretary (Stefanie Beard) 1. Takes and keeps accurate minutes of each chapter or executive board meeting and reads them to the chapter at the appropriate time 2. Keeps the attendance record 3. Keeps National Headquarters notified of member address updates 4. Makes an annual report to the chapter G. Corresponding Secretary (Rachael Greene) 1. Attends to all chapter correspondence 2. Confirms that all officers have submitted the necessary reports on the Officer Portal 3. Keeps the chapter files 4. Makes an annual report to the chapter

4 H. Editor (Heather Goodman) 1. In charge of all chapter public information 2. Publishes the chapter yearbook directory 3. Sends news to the current Collegiate Chapter Comment editor for publication in Tempo!, the national newsletter ​ 4. Makes an annual report to the chapter I. Sergeant-at-Arms (Heidi Kraft) 1. Knows the chapter’s bylaws thoroughly 2. Knows parliamentary procedure 3. Prepares meeting rooms 4. Counts ballots 5. Assists the Vice President, Ritual at rituals and ceremonies 6. Makes an annual report to the chapter

Officer Eligibility A. All officers must be held in “good standing” as defined by Article II, Section 6 of the CPM and Article III, Section 4B of the National Bylaws. B. The President is recommended to be an officer for at least one semester prior to taking office. C. The Vice President of Membership and the Vice President of Ritual must be active members within the chapter for at least one semester prior to taking office. D. All elected officers must be enrolled in Temple University for the entirety of the respective school year. 1. Any member who has a professional obligation requiring them to miss a portion up to a full semester shall be unable to hold office unless voted otherwise by a majority vote of the quorum.

Section 2 A. The terms of office for newly-elected officers shall begin on the first study day of the Spring Semester, as deemed by Temple University. B. Upon the start of the new term, all newly-elected officers shall be responsible for all duties expected of their respective position. 1. All outgoing officers are responsible for the training of their successor. 2. All outgoing officers are responsible for their respective positions paperwork, regardless of the due date.

Section 3 Provisions for removal of an officer shall be:

5 A. The President and the Executive Board shall possess the authority to recommend a vote to the chapter for the replacement of any officer who is not fulfilling her duties. 1. Quorum must be present for said vote to occur. 2. A two-thirds majority vote shall be required to remove an officer. B. The Executive Board shall possess the authority to recommend a vote to the chapter for the impeachment of the chapter President if she is not fulfilling her duties. 1. Approval of the Chi A Province Officer and the advisory committee shall be required before a vote can commence. 2. Quorum must be present for said vote to occur. 3. A two-thirds majority vote shall be required to remove the chapter President from office.

ARTICLE VI - ELECTIONS Section 1 The nomination and election of officers shall be conducted according to Article VI, Section 9 of the Chapter Procedures Manual (CPM) and Article VI of the National Bylaws. A. A Nomination Committee shall be created to conduct the nominations. 1. The Nomination Committee shall consist of 3-5 members. 2. A Nomination Committee chair shall be appointed by the President. 3. The committee shall meet two weeks prior to the first meeting of March. 4. The committee shall be required to consider all qualified members for each office. 5. The committee shall be responsible for the preparation and delivery of a slate of qualified members to the chapter. B. Elections shall be held in accordance with Article VII, Sections 8 and 9 of the CPM 1. Quorum must be present for the election to be legitimate. 2. Elections must be conducted by written ballot. 3. Elections must be held in accordance to “Robert’s Rules of Order.” 4. A majority vote must be achieved for each position. Majority vote shall be at least two-thirds of those present. a. In the event of a tie, the Executive Board shall conduct a private discussion and shall collectively serve as the tie-breaker. 5. The President may vote in said election.

Section 2 Provisions for filling unexpected vacancies shall include a special election that will take place at the next regularly scheduled meeting. Nominations may be made by committee or from the floor. Regular voting procedure should be followed. If the election causes another vacancy on the executive board, that vacancy should be filled by election at the same meeting. The new

6 officer(s) should be installed at the same meeting.

Article VII – MEETINGS Section 1 ​ Meetings shall be held once a week during the academic school year. A. The first meeting of each month shall be a formal business meeting. 1. Meetings may be rescheduled at the discretion of the chapter President in order to avoid major scheduling conflicts. 2. The badge must be worn at all formal business meetings. 3. The dress code for badge attire must be worn at all formal business meetings. a. The Sergeant-at-Arms shall be responsible for the amendment and distribution of a written dress code at the beginning of each semester. b. Any member who does not adhere to the dress code in its entirety shall be fined accordingly. c. All general business meetings shall be informal dress. B. The President may call emergency meetings when necessary in accordance with Article VII, Sections 6 and 8 of the CPM and Article VIII of the National Bylaws. C. The order of business meetings shall follow Chapter 17 of the CPM, the National Ritual Book, and Robert’s Rules of Order. 1. The Sergeant-at-Arms shall be responsible for the application of all aforementioned procedures. D. Excuses for Absences: 1. Requests for excused absences may be made for the following reasons: a. Illness b. Professional engagement c. Family conflict d. Any other excuse deemed worthy by the Executive Board 2. Requests for excused absences must be made in writing to the President, Recording Secretary and Sergeant-at-Arms at least 24 hours prior to the scheduled meeting/event. a. Major Chapter Events require at least one week prior to the scheduled event. b. If an excuse for a chapter event is provided, the respective event coordinator should also be CC-ed. 3. The Executive Board shall take extenuating circumstances into consideration. 4. Sisters who wish to appeal a fine must be approved by a majority vote by the Executive Board. 5. The Executive Board shall refer excessive absences to the Advisory Committee. E. Executive Board Meetings

7 1. The Executive Board shall meet at least once per month. 2. The Executive Board shall meet at least once per semester with the Advisory Committee. 3. Any officer may call emergency meetings when necessary in accordance with Article VII, Section 8 (Special Meetings) of the CPM and Article VII, Section 2 of the National Bylaws.

Section 2 ​ When making decisions as a group in our meetings, a quorum shall be defined as two-thirds of the active membership. Voting shall not take place without a quorum present. A motion may be passed by a majority vote of the quorum. In the instance of ballot voting or elections, proxy-voting procedures must be used in the event of an absence.

Article VIII – ADVISORS Section 1 ​ There shall be at least one full-time faculty/administration advisor on the Advisory Committee who shall be member ex-officio without voting privileges. In addition, the Advisory Committee shall consist of at least two SAI Inducted Faculty, Patroness, or Alumnae Members. Potential Advisory positions include General Advisor, Pledge and Membership Advisor, Financial Advisor, and Program/Ritual Advisor. The Advisory Committee shall meet with the Executive Board at least twice per semester. The Advisory Committee shall meet with the chapter at least once per semester.

Section 2 ​ The advisors’ terms shall be open-ended and need only be replaced in the event that they are no longer capable of performing their duties as advisor or wish to step down from the position. In this case, the chapter will nominate a new advisor and a vote will be conducted to confirm or reject the nominee.

Section 3 ​ The advisor shall be responsible for acting as a consultant, listener, mediator, supporter, parliamentarian, role model, and teacher. The advisor enters discussions at executive board and chapter meetings, refers a problem to the province officer, reviews chapter bank statements. The Membership Advisor shall consult with the chapter to see that all prospective members meet local and national requirements for pledging and initiation, assists with member recruitment plans, ensures that all members read and sign SAI’s anti-hazing policy, advises on membership education and assures that no membership education activities can be considered hazing, assists the Vice President, Membership with membership education, and insists that new member activities uphold the standards and ideals of SAI. The Financial Advisor assists with

8 the preparation of the budget, monitors the treasurer’s bookkeeping, reviews and approves each financial report before it is submitted, consults with the treasurer on all expenditures not included in the budget, assists with fundraising plans and projects, and makes certain a neutral person audits the books. The Program and Social Advisor shall confer with the chapter program chairman before musical program plans are submitted to the chapter for vote, monitor chapter activities assuring the chapter avoids any activity that could be considered hazing, approve publicity releases, assist with plans for each public musicale, assist the yearbook directory chairman in planning and editing the yearbook directory, assist the fraternity education chairman, and work with the social chairman in planning social events and special courtesies.

Article IX – DISBURSEMENT OF FUNDS Section 1 ​ All disbursements of funds must be approved by the chapter. The Treasurer and President will propose uses of funds and the chapter will vote on them.

Section 2 ​ Reimbursement of expenditures will only be accepted for members who have retained an original, itemized receipt and a description of the expenses incurred.

Section 3 ​ Any expenditure in excess of $20.00 must be approved by a majority of the organization.

Section 4 ​ All financial transactions of the organization will be managed by the Treasurer and Advisor(s). The Treasurer is responsible for providing a monthly statement to the chapter each month. The Treasurer, President, and Advisor(s) will manage all chapter bank accounts.

Article X – AMENDMENTS Section 1 ​ Any member may propose an update to the constitution. Amendments must be submitted to the chapter prior to the meeting at which the vote is taken. A majority vote with quorum must be achieved for the passage of an amendment.

9 Temple University's Anti-Hazing Policy

I. Policy Statement Temple University does not tolerate hazing. Any student, student group, student organization, team, or other persons associated with such groups found responsible for Hazing, Aggravated Hazing, or Organizational Hazing under this policy, whether occurring on or off campus, may face disciplinary action, in addition to criminal charges.

VII. Enforcement of this Policy Any violation of this policy by a Student shall be investigated and adjudicated under the Student Conduct Code and may be referred for prosecution under applicable laws. Alleged violations of this policy will be investigated by the appropriate university office, typically either or both of the Office of Student Conduct and Community Standards or Campus Safety Services. Employee violations will be handled in accordance with applicable work rules and collective bargaining agreements.

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