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TYNEDALE RUGBY FOOTBALL CLUB LIMITED Founded in 1876 at Hexham

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TYNEDALE RUGBY FOOTBALL CLUB LIMITED Founded in 1876 at Hexham TYNEDALE RUGBY FOOTBALL CLUB LIMITED Founded in 1876 at Hexham Registered under the Industrial and Provident Societies Act 1965 (Register No. 29666R) President J.M.D. Coulson Management Committee Chief Executive D.F. Hamilton Hon. Secretary W.D. Stewart Hon. Treasurer D.F. Hamilton Chairman of Rugby A. Kerr Property A.C. Curtis Communications I. Lewis Marketing G. Dodd Fund-raising M. Fieldhouse ANNUAL GENERAL MEETING (PART I) 2006. Notice is hereby given that the annual general meeting of members (Part I) of the club will be held in the clubhouse at Tynedale Park, Corbridge, at 7.30pm. on Thursday 27 July 2006. AGENDA 1. Apologies for absence 2. Confirmation of the minutes of the AGM’s held: Part I - Monday 27 June 2005. Part II - Tuesday 18 October 2005. (Attached on Pages 12 and 13) 3. To receive the Annual Report (pages 2 – 11) 4. To confirm the election of Edward Robson as an Honorary Life Member of the club as prescribed in Rule 5.5. 5. To approve the management committee’s decision to offer a new category of membership of the club, to be called a ‘Youth parent member’. 6. Election of: The officers of the club Members of the management committee Nominations for officers, and management committee members should be sent, duly seconded, to me as Hon. Secretary at my home address, 2 Beech Hill, Hexham, not less than 7 days before the Annual General Meeting as prescribed in Rules 8.3.1 and 8.4.1. 7. To empower the new Management committee of the club to: Enter into contrtacts with builders, architects and professional consultants to enable an extension to the existing clubhouse to be built. Enter into an agreement with Corbridge United Football club, granting them a 25-year lease of the new extension, priority use of two soccer pitches and use of other facilities – as explained in the Chief Executive’s report on page 2 of this Notice. 8. Any other business of which due notice has been given, sent to the Hon. Secretary as prescribed in Rule 8.5 9. To hear any other relevant matter for the consideration of the new Management committee (Rule 8.1.12). W.D. STEWART. Hon. Secretary. 1. TYNEDALE RUGBY FOOTBALL CLUB LIMITED ANNUAL REPORT FOR SEASON 2005/2006. CHIEF EXECUTIVE’S REPORT Once again we are holding our Annual General Meeting in two parts. Consideration of the Financial statements for the preceding financial year have been adjourned until AGM (Part II) later in the year. Part I is to be held at 7.30pm. on THURSDAY 27 JULY 2006, and will deal with the nine matterss on the agenda for the meeting shown on page 1. I draw to your attention three new items this year – 4, 5 and 7; the election of an Honorary Life member, the setting up of a new category of membership, and a request for the approval of members for a completely new development at Tynedale RFC – an agreement to share facilities with Corbridge United Football club – and I should like to expand upon this last matter to enable members to come to a decision at the meeting. AGREEMENT WITH CORBRIDGE UNITED As I reported at the 2004 AGM (Part II) and both 2005 AGM’s and in my Chief Executive’s report last year, negotiations have been taking place between representatives of Tynedale RFC’s Management Committee, Corbridge United, Leisure Tynedale and the Football Association, to look at the possibility of entering into an Agreement to develop changing-room facilities and pitches to accommodate junior football teams at Tynedale Park. Towards the end of 2003 the football club were seeking a venue to develop football in the area. We had 35 acres of land, much of it unused, and were talking to a number of sporting bodies to find partners who would share our facilities and running costs. At the same time we had a need to raise funds to provide disabled access and disabled toilet facilities within the existing clubhouse. We also saw a future need for separate dressing-rooms to accommodate Ladies rugby teams. The more we discussed the situation the more the two schemes appeared to complement each other. However, funding was a problem. Neither we nor the football club could bridge the gap between the costs of each side’s schemes and our sources of revenue. The rugby club could not afford the full costs of the improvements in the disabled facilities; the football club had a substantial shortfall, even after obtaining promises of 50% funding from the Football Foundation. We are now close to resolving those two problems. Firstly the Football Foundation offered to pay 50% of the Rugby club’s disabled access costs – since they would have required those facilities on a stand-alone project. Secondly, the Football Foundation have increased their offer on the changing-room extension from 50% top 69%, to cover the perceived shortfall, and the football club are completing revised application forms. We, as the Management committee of Tynedale Rugby Club could not allow these possible developments to proceed any further, without obtaining the support of our members in general meeting. To extend the clubhouse and offer a 25-year lease to a new partner (Corbridge United) and to enter into an agreement with that partner for the use of some of the club’s pitches and other facilities are such huge changes in direction for this club, and the new Management committee will need the club’s general support in continuing with the project. I would like to make a few specific points:- Tynedale Rugby Club (TRFC) would continue to own all the land at Tynedale Park. The rugby club would be the contracting party dealing with builders etc. Corbridge United (CUFC) would obtain a 25-year lease on the changing-room extension. Priority use of the new changing-room facilities would be a) Female sport; b) Football players; c)Rugby players (for tournaments etc.) The leased premises would revert to TRFC if CUFC ceased to exist. TRFC would have exclusive use of the 1st XV rugby pitch and priority usage of rugby pitches and the Dyvel’s training pitch. CUFC would have priority use of two football pitches. A Standing Committee would be formed consisting of representatives of TRFC and CUFC to determine the usage of facilities. It would have delegated powers, subject to the approval of the Management committees of both clubs. Benefits of the scheme to TRFC would be:- We would comply with Disability legislation – at half of the projected capital costs. TRFC would have separate changing facilities for girls/ladies rugby teams. TRFC would have access to extra changing-rooms, toilets and a meeting room for tournaments. We would have partners continuing to share the costs of maintaining pitches and paying rent for the use of the new extension. 2. There would be a new improved entrance to the clubhouse on the eastern side of the building. Toilet facilities inside the clubhouse would be improved. We would retain priority use of all rugby pitches - but mini/juniors could use football pitches on Sunday mornings if weather conditions allowed. We would have the opportunity to improve revenue through an increase in bar/catering/room letting income. I would appeal to you, therefore, to support your new Management committee, by attending the AGM on 27 July, and voting in favour of the proposal to give the committee power to enter into the relevant contracts and finalise the agreement with Corbridge United. The proposal has the full backing of the outgoing Management committee. SEASON 2005/2006. The start of the season continued to be dominated by the effects of the flooding last year – with the insurance claim only being finalised in January 2006. The Colts hut was refurbished and final repairs were carried out. The Environment Agency then began slow and damaging remedial work on the flood banks around Tynedale Park, and although the work on the flood defences has been completed – the impact on our pitches, stand and access roads was significant – some of that restorative work has still be to carried out. 6,000 tons of clay was imported to upgrade the defences, by inserting a clay core in the floodbank – then replacing some of the topsoil. Damage to the car-park was repaired before the end of the season. The other work is ongoing. As part recompense for the damage the Environment Agency paid for new safety fencing around the first team pitch. UPV fencing and gates were installed, a herculean task overseen by Edward Robson. Thanks go to Richard Parker, Dan Herdman, Mike Herdman, Edward Parker, Stephen Lumley and Hamish Smales and six others who helped Edward and John Lee, the groundsman, carry out the installation work. MANAGEMENT COMMITTEE The committee had 12 meetings during the year with a 72% attendance record. This main committee seemed to function pretty well – but the sub-committee system was less successful. The most efficient sub- committee is the Communications and Marketing committee led by Ian Lewis, Gordon Dodd and Mike Fieldhouse. They produced minutes of their meetings regularly and their annual report appears later as a separate item. Disciplinary, Senior Rugby and the Playing sub-committees operate efficiently; Property, Development and Rugby Co-ordinating work less well, if at all. ATTENDANCE AT MANAGEMENT MEETINGS (12 J.M.D. Coulson (President) 11 D.F. Hamilton (Chief Executive) 11 W.D. Stewart (Secretary) 12 A. Kerr (Chairman of Rugby) 5 M. Fieldhouse (Fund-raising) 8 A.C. Curtis (Property) 9 I. Lewis (Communications) 11 G. Dodd (Marketing) 2 PLAYING RESULTS – 2005/2006.
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