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Agenda for the 22Nd October 2019

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Agenda for the 22Nd October 2019 1 October 2019 Dear Colleague, The next meeting of the North Lincolnshire District Committee will be held as follows: Date: 22nd October 2019 Time: 6.30pm Venue: The Foreman Carter Centre, Haxey The Foreman Carter Centre, Westwoodside Playing Field, Westwoodside, North Lincolnshire, DN9 2DX Meetings of the North Lincolnshire District Committee are normally held on the same evening as the North Lincolnshire Council Parish Liaison meeting. I have been informed by the Council that it is undertaking a review of the liaison meetings and therefore no such meetings will be held during October and November. Following consultation with the District Committee Chairman, the date above was agreed. I have not received any indications from member councils of items they wish to place on the agenda for the 22nd October 2019. All Councillors and Clerks are welcome to attend the district committee meeting on the 22nd although only two representatives per Council are allowed to vote. Please be kind enough to forward the enclosed agenda papers to your Council’s delegates and any other members who may wish to attend. Additional copies of the documentation can be downloaded from the ERNLLCA website. I will not be able to attend the meeting on the 22nd. Yours sincerely Alan Barker Executive Officer Suite 8, Waters Edge Business Centre, Maltkiln Road, Barton upon Humber, North Lincolnshire, DN18 5JR Tel: 01652 66 16 17 Email: [email protected] Website: www.ernllca.info AGENDA 1 Introductions and apologies 2 To consider the minutes of the meeting held on 25 July 2019. 3 Matters arising from the minutes 4 Executive Committee report – attached 5 To note the date of the 2019 Annual Conference 6 7 Open Forum (time permitting and at the Chairman’s discretion) 8 Suggested items for the next agenda. Suite 8, Waters Edge Business Centre, Maltkiln Road, Barton upon Humber, North Lincolnshire, DN18 5JR Tel: 01652 66 16 17 Email: [email protected] Website: www.ernllca.info EAST RIDING AND NORTHERN LINCOLNSHIRE LOCAL COUNCILS ASSOCIATION NORTH LINCOLNSHIRE DISTRICT COMMITTEE Minutes of the meeting held on 25 July 2019 at the Church Square House Scunthorpe Present: Councillors: M. Armiger (Bottesford TC); B Brookes (Hibaldstow PC/Horkstow PM), M. Dyas (North Killingholme PC); C. Guy & K. Guy (Barrow on Humber PC); D. Hall (Appleby PC); P. Hornsby (Keadby with Althorpe PC); I. Keyes (Appleby PC); D W Knowles (Haxey PC); J. Marks & M. Naylor (Garthorpe & Fockerby PC); K. Portess (Broughton TC); G. Soulsby (North Killingholme PC); J Startin (Kirton TC), D Wells (Kirmington and Croxton PC). Clerks: Deb Hotson (PCs Various); N. Taylor-Matson (Kirton in Lindsey TC); and Shirley Richards (Barton TC); . Apologies: Councillors G. Haynes (Keadby with Althorpe PC); J. Thompson (Barrow on Humber PC); D Wells (Kirmington and Croxton PC). Officers: Alan Barker, Executive Officer H345 Election of Chairman 2019/2020 RESOLVED: That Councillor Knowles is appointed. H346 Welcome and introductions Delegates introduced themselves in turn. H347 Election of Vice-Chairman 2019/2020 RESOLVED: That Councillor Wells is appointed. H348 Minutes of the meeting held 27 March 2019 RESOLVED: That the minutes be agreed and accepted as a true record. H349 Matters arising A: H342 Standing Orders The Executive Officer confirmed that any word within the model Standing Orders that is not shown in bold typeface can be changed by a council. It is accepted that there can be confusion over the meaning of the word “motion” and councils are free to substitute the word “proposal” if they so wish. The committee was reminded that ERNLLCA offers a free-of-charge Standing Orders review service if a council wishes to make changes to the model orders issued by NALC. Suite 8, Waters Edge Business Centre, Maltkiln Road, Barton upon Humber, North Lincolnshire, DN18 5JR Tel: 01652 66 16 17 Email: [email protected] Website: www.ernllca.info H350 Election to the Executive Committee RESOLVED: That Councillors Brooks, Knowles, Portess and Wells are appointed. H351 2019 Annual General Meeting RESOLVED: A: That the date, time and venue are noted B: That the following resolution is put before the ERNLLCA Annual General meeting – “That NALC consults with member councils on the need for decisions being made, in exceptional circumstances, outside of a meeting”. C: That Councillor Thurston be nominated as President and Mr T. Cooper nominated as Vice-President. H352 Executive Committee report The Executive Officer summarised the report that was circulated with the agenda. Members discussed the reasons behind the high level of turnover of Clerks within the ERNLLCA area and if exit interviews might provide useful information. RESOLVED: That the report is noted. H353 2019/2020 Member Development Programme The Executive Officer reported on the high levels of take-up for the development opportunities already on offer. He explained that additional sessions were being organised and that day events were planned on a range of topics. RESOLVED: That the report is noted. H354 Desktop Advisory Service Members were advised of the unprecedented levels of enquiry to the service. All Clerks will shortly receive an email from the Executive Officer about improving the way in which ERNLLCA is contacted and reminding them of GDPR requirements. RESOLVED: That the report is noted and it was suggested that ERNLLCA should put across this message at training events. H355 2019 Annual Conference The meeting was advised that this year’s conference will take place on Friday 15 November at the Village Hotel, Hull. Suite 8, Waters Edge Business Centre, Maltkiln Road, Barton upon Humber, North Lincolnshire, DN18 5JR Tel: 01652 66 16 17 Email: [email protected] Website: www.ernllca.info H356 Open Forum A: Hibaldstow Parish Council Councillor Brooks asked if any progress had been made with the parish council’s Local Council award Scheme application. The Executive Officer confirmed that the documentation was in ERNLLCA’s possession but an accreditation panel meeting had not yet been convened. H357 Agenda items for future meetings The Chair asked that any items are forwarded to the ERNLLCA office. H358 Dates of future meetings RESOLVED: That the dates for future meetings should coincide with those of the North Lincolnshire Council Parish Liaison meetings. Signature Date Suite 8, Waters Edge Business Centre, Maltkiln Road, Barton upon Humber, North Lincolnshire, DN18 5JR Tel: 01652 66 16 17 Email: [email protected] Website: www.ernllca.info EAST RIDING AND NORTHERN LINCOLNSHIRE LOCAL COUNCILS ASSOCIATION Report title: Executive Committee report Report prepared for: North Lincolnshire District Committee Agenda number: 4 Date: 22 October 2019 Status: Open Report prepared by: Alan Barker Recommendations: That the report is received The Annual Meeting of the Executive Committee was held on Saturday 27 July 2019 at The Ropewalk, Barton upon Humber at which a number of appointments were made, as follows: Councillor Knowles was elected as Chair with Councillor Hemmerman being elected Vice-Chair. Councillors Astell, Brooks, Knowles, Thurston and Wells Hemmerman are elected to the Resources Sub-Committee with a place held vacant to await the appointment of a councillor from the North East Lincolnshire district. Councillor Thurston is appointed as NALC representative. Councillors Astell, Portess and Thurston were appointed as delegates to the NALC Annual General Meeting. Councillors Hemmerman and Thurston were appointed to the Northern Group of Local Councils Associations. Councillor Brooks was appointed to the Yorkshire and Humber Regional Training Partnership The Executive Officer confirmed that all members of the Committee had been issued with a copy of the organisation’s Privacy Policy and a Consent Form. Members of the Executive Committee were provided with copies of the draft minutes of the district committees which had met during July. It was noted that the North East Lincolnshire District meeting had been inquorate. The Executive Officer explained that it had therefore been impossible for the committee to elect its representatives to the Executive Committee. Arrangements would be made with member councils in that district for elections to take place. Councillor Thurston summarised his report which had been circulated with the agenda. He drew attention to the appointment of a new Head of Member Services; the work being done on persuading Government that local councils should benefit from the Business Rate; consideration of whether or not would-be councillors’ addresses should be published; and the late issue of postal votes. Suite 8, Waters Edge Business Centre, Maltkiln Road, Barton upon Humber, North Lincolnshire, DN18 5JR Tel: 01652 66 16 17 Email: [email protected] Website: www.ernllca.info The Executive Officer reported on the most recent meeting of the National County Officers’ Forum and the proposed information gathering exercises to be undertaken by NALC on CALC governance structures; delivery across the country; and access to advice in specialist areas such as planning and human resources. The report from the Resources Sub-Committee was discussed. Members noted that the annual review of key governance policies and procedures had been undertaken with only minor changes being needed. Councillor Thurston reported on the latest meeting of the Northern Group of Local Councils Associations. He had voiced his disappointment at the management and handling of NALC Assembly meetings which, he felt, were not given enough importance by NALC. He was of the opinion that there is too much emphasis on NALC’s Board and not on the representatives of county associations. The recent “Expo” did not appear to have been a great success. Members agreed that It was important that ERNLLCA remains involved with the Northern Group as a means of sharing views and providing a voice to NALC. Members were advised of a continued growth in membership albeit that Rawcliffe Parish Council had not renewed membership. This had not been a surprise, but this loss had been offset by five councils joining the Association.
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