Integration of and

Mark Evans – History Associates

Curate Gear 2016, January 2016 Project Participants

Client:

• Trustees of Reservations

Project Team:

• History Associates

• Preservica Key Objectives

• Bring more of the ARC’s resources to an even wider audience than we currently reach through online access to our collections catalog

• Offer enhanced internal access to institutional records, to aid staff in their roles as stewards and to contribute to future restoration efforts.

• Use technology to preserve the records that document an incredible past so that they can inform and inspire far into the future. Primary Goals

Implement a Digital Asset Management System to:

Protect and share digital assets internally • / Integration with PastPerfect and other systems • Implement OAIS responsibilities

Provide Online Collections Catalog • Significant step up from PastPefect public interface • Advance search and faceted browsing • Rendering of content • GPS and mapping features Desired Approach

Other Information Management Systems

Collections Management System Proposed Solution Preservica Core • Provide OAIS • Support Internal users • Accommodate multiple sources

Preservica Enhancements • Ingest PastPerfect data

Universal Access • Provide Public Access • Enhanced capabilities Key Challenges and Considerations

Metadata

• Past Perfect manages multiple catalogs with varying semantics

• Consider from other sources – some not yet fully defined

• Sufficient to support common access across all assets

Automate as much as possible

• Little to no internal IT support

Past perfect has no API

• Export pathways are very limited – may require custom scripts

• New SIP definition Proposed Approach

• Export content as XML where possible

• Facilitates transformation to a Preservica SIP

• Define a simple Past Perfect Package

• Guided by what we can export and what we need.

• Develop a custom package processor

• Transforms what can be exported into a Preservica SIP

• Can be incorporated into existing ingest workflows Package Definition

Defines the relationship between items and digital objects – Created by a custom PastPerfect report Descriptive Metadata created by SHA1 PastPerfect checksums for Reports each digital object Export / Ingest Workflow Example Sample PastPerfect Object Record Preservation / Technical Metadata

PastPerfect Metadata Early Lessons

Data Quality

• Never underestimate the size of this task

• Garbage in – Garbage out

Data Consistency

• Digital object naming – Significant effort in renaming files

Keep it simple

• User buy in / adoption Next Steps

Export and Ingest targeted PastPerfect content

Development of Universal access features

Explore potential use by other institutions Questions or Coffee?

Contacts: Mark Evans: [email protected] Sarah Hayes: [email protected]

URLS History Associates: http://www.historyassociates.com The Trustees: http://www.thetrustees.org Preservica: http://www.preservica.com