Special Collections Collection Management Policy Updated September 2013 Cost, Staff Time, Storage Space, Or Policy Implications
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Welcome to Special Collections at Randall Library!
Welcome to Special Collections at Randall Library! Whether you’re an undergraduate, a graduate student or a professional researcher, Special Collections has many different types of materials that are available for you to see and use. In Special Collections, you can find items like Rare and Special books, Manuscript Collections, Oral Histories, Maps and Art. Special Collections also has exhibits throughout the year showcasing unique items in our collection. Some of our collections include: The Southeast North Carolina Collection o Which includes books written about Southeast North Carolina or written by authors from the region. The History of Science Collection o Which includes rare books related to scientific topics dating back to 1750. The History of Medicine Collection o Which includes rare books related to medicine and medical education dating back to 1600. The Special Book Collection o Which includes rare or unique books that require special care such as miniature books and 1st or limited edition books. Manuscript Collections o Which include letters, diaries, photographs and many other types of materials associated with important individuals, families or businesses. The best part about these collections is that they are here for you to use! However, many of the items in Special Collections are not only rare, but also fragile and need special handling. Because of this, we have to use them a little differently from the rest of the collections in Randall Library. Let me walk you through the process of finding, requesting and accessing items in Special Collections. Finding The first step is to search the library catalog or the Special Collections website. -
COLLECTIONS MANAGEMENT POLICY SOAS Collections Management Policy
SOAS COLLECTIONS MANAGEMENT POLICY SOAS Collections Management Policy Date at which policy due for review: October 2018 (5 years after approval date) (The following document is based on Museums Association and the Museums, Libraries & Archives Council guidelines) 1. Introduction 1. The School of Oriental and African Studies Mission Statement is: The mission of the School is to be a leading centre of excellence in research and teaching relating to Asia and Africa. The aims of the School are: • To advance through teaching and research the knowledge and understanding of Asia and Africa • To contribute to the development of the School’s academic disciplines • To provide high quality education so that our students achieve competence in their chosen subject or subjects and develop their intellectual and other core skills • To provide high quality training in languages and other expertise related to Asia and Africa specific to the needs of individuals, official agencies, companies, non- governmental organisations and the media • To encourage and inform understanding of Africa and Asia in the United Kingdom and beyond SOAS's collections exist to support the mission, and are dedicated to promoting a better understanding of the art, culture, history and contemporary contexts of Africa, Asia and the Middle East. They include manuscripts, rare books, wall-hangings, textiles, ceramics, metalwork, sculptures, maps, photographs, documents of historical interest and records on other media which relate directly to the regions and subjects studied by the School. These are held in the Archives and throughout the School. 1. The purpose of this Collections Management Policy is to be a guide for SOAS staff, supporters, and the public, to the professional standards the School will observe towards the objects in its care. -
Collections Management Policy Fenimore Art Museum & the Farmers’ Museum
Collections Management Policy Fenimore Art Museum & The Farmers’ Museum Approved by: The Farmers’ Museum Board of Directors, November 2019 Fenimore Art Museum Board of Trustees, November 2019 1 Table of Contents 1 Purpose ................................................................................................................................................ 3 2 Founding Documents ........................................................................................................................... 3 3 Scope, Use and Management of Collections .................................................................................... 4 4 Management of the Collections ........................................................................................................... 5 5 Authority and Responsibility ............................................................................................................... 5 6 Acquisition and Accessioning ............................................................................................................. 6 7 Deaccessioning and Disposal .............................................................................................................. 7 8 Loans ................................................................................................................................................... 9 9 Temporary Custody of Objects ......................................................................................................... 11 10 Staff and Museum Collections ......................................................................................................... -
A Preliminary Study on Curation Concerns in Higher Education
Southern Illinois University Carbondale OpenSIUC Research Papers Graduate School Spring 4-2013 A Preliminary Study on Curation Concerns in Higher Education Anthropology Programs with a Focus on Archaeological Collections Sarah Cain Southern Illinois University Carbondale, [email protected] Follow this and additional works at: http://opensiuc.lib.siu.edu/gs_rp Recommended Citation Cain, Sarah, "A Preliminary Study on Curation Concerns in Higher Education Anthropology Programs with a Focus on Archaeological Collections" (2013). Research Papers. Paper 367. http://opensiuc.lib.siu.edu/gs_rp/367 This Article is brought to you for free and open access by the Graduate School at OpenSIUC. It has been accepted for inclusion in Research Papers by an authorized administrator of OpenSIUC. For more information, please contact [email protected]. A PRELIMINARY STUDY ON CURATION CONCERNS IN HIGHER EDUCATION ANTHROPOLOGY PROGRAMS WITH A FOCUS ON ARCHAEOLOGICAL COLLECTIONS by Sarah Cain B.A., University of Illinois Urbana-Champaign, 2007 M.L.S., University of Illinois Urbana-Champaign, 2010 A Research Paper Submitted in Partial Fulfillment of the Requirements for the Master of Public Administration Department of Political Science in the Graduate School Southern Illinois University Carbondale May 2013 RESEARCH PAPER APPROVAL A PRELIMINARY STUDY ON CURATION CONCERNS IN HIGHER EDUCATION ANTHROPOLOGY PROGRAMS WITH A FOCUS ON ARCHAEOLOGICAL COLLECTIONS By Sarah Cain A Research Paper Submitted in Partial Fulfillment of the Requirements for the Degree of Master of Public Administration in the field of Public Administration Approved by: Lorilee Huffman, Chair Dr. Heather Lapham Dr. LaShonda Stewart Graduate School Southern Illinois University Carbondale April 2, 2013 AN ABSTRACT OF THE RESEARCH PAPER Sarah Cain, for the Master of Public Administration degree in Museum Administration, presented on April 2, 2013, at Southern Illinois University Carbondale. -
Special Collections & Archives Citing Sources For
Special Collections & Archives Citing Sources For MLA Style…place in ‘Print & Multimedia Sources: Citations’ on a Works-Cited Page (at the bottom of the page) Because of the nature of archival and special collections materials, there is no single way to cite materials discovered while using original or rare primary sources. MLA Style does not provide an example for citing items from Special Collections & Archives but we recommend using the following formats. In general you want to include the following information: 1) Author or creator’s name 2) Title of work 3) Date 4) Publication information (if applicable) 5) Collection name 6) Box and folder information 7) Repository Here are a few examples: Books Austen, Jane. Sense and Sensibility. London: Egerton, T., 1811. Special Collections and Archives, Goucher College Library, Baltimore, Md. Manuscript/Personal Papers John Franklin Goucher Papers, 1850 – 1915. Special Collections and Archives, Goucher College Library, Baltimore, Md. Specific item from a collection John Franklin. “Sermon dated 10/21/1895.” Box 12, folder 10. John Franklin Goucher Papers, 1850 – 1915. Special Collections and Archives, Goucher College Library, Baltimore, Md. Advertisement “German American Insurance Company.” Advertisement. 1921. Nellie Tombs Papers, North Bay Regional and Special Collections, University Library, Sonoma State University. Photograph LeBaron, John. “Rose Gaffney.” 1963. Gaye LeBaron Collection, North Bay Regional and Special Collections, University Library, Sonoma State University. Oral history Haan, Peter. Interview. 3 January 1979. North Bay Ethnic Archives, North Bay Regional and Special Collections, University Library, Sonoma State University. Document from University Archives “Commencement Program.” 24 May 1987. University Archives, University Library, Sonoma State University. -
Review of Things Great and Small Lydia Tang Michigan State University, [email protected]
Journal of Contemporary Archival Studies Volume 6 Article 15 2019 Review of Things Great and Small Lydia Tang Michigan State University, [email protected] Follow this and additional works at: https://elischolar.library.yale.edu/jcas Part of the Archival Science Commons, and the Museum Studies Commons Recommended Citation Tang, Lydia (2019) "Review of Things Great and Small," Journal of Contemporary Archival Studies: Vol. 6 , Article 15. Available at: https://elischolar.library.yale.edu/jcas/vol6/iss1/15 This Book Review is brought to you for free and open access by EliScholar – A Digital Platform for Scholarly Publishing at Yale. It has been accepted for inclusion in Journal of Contemporary Archival Studies by an authorized editor of EliScholar – A Digital Platform for Scholarly Publishing at Yale. For more information, please contact [email protected]. Tang: Review of Things Great and Small John E. Simmons. Things Great and Small: Collections Management Policies. 2nd edition. 2006; Lanham, Md.: Rowman and Littlefield, 2018. Things Great and Small is a comprehensive and aptly titled book focusing on museum collections management policies. Revised from the original 2006 version, this second edition is informed by newer laws and regulations and considers emerging collections management practices and technologies. Author John E. Simmons is president of Museologica (a museum consulting company based in Pennsylvania), a lecturer in art at Juniata College, an instructor in museum studies at Kent State University, profesor invitado at the Universidad Nacional de Colombia, an instructor for Museum Study LLC, and the adjunct curator of collections for the Earth and Mineral Sciences Museum and Art Gallery at Pennsylvania State University. -
Rare Books and Special Collections Collection Development Policy January 2020 I. Introduction Rare Books and Special Collections
Rare Books and Special Collections Collection Development Policy January 2020 I. Introduction Rare Books and Special Collections at Northern Illinois University Library includes those materials that, because of subject coverage, rarity, source, condition, or form, are best handled separately from the General Collection. The primary materials held in RBSC are an integral part of the educational experience, in keeping with the public research and teaching missions of Northern Illinois University. We provide students, faculty, staff, and individual users from the general public at all levels an opportunity to interact with hands-on history, and to perform in- depth research, particularly in areas related to popular culture in the United States. The nature, extent, and depth of the collection have grown with that purpose to date, although the nature of the collections is always subject to review and extension depending on the research needs of the entire community. II. Criteria for Consideration for Inclusion in the Rare Books Collection (over 10,300 vols.) All inclusion decisions are ultimately made by the Curator on a case-by-case basis. Materials that meet these guidelines are not guaranteed to be accepted into the Rare Books Collection; the Curator may opt not to add particular items due to condition, space issues, or other considerations. A. Date of Publication. The simplest general guideline for materials to be included is the publication date of the book. The cut-off dates for inclusion of material with various imprints are listed below with a brief explanation of the choice of date: 1. European publications before 1801. Teaching examples of representative types of publications from this period should be sought after (i.e. -
A Framework of Guidance for Building Good Digital Collections
A Framework of Guidance for Building Good Digital Collections 3rd edition December 2007 A NISO Recommended Practice Prepared by the NISO Framework Working Group with support from the Institute of Museum and Library Services About NISO Recommended Practices A NISO Recommended Practice is a recommended "best practice" or "guideline" for methods, materials, or practices in order to give guidance to the user. Such documents usually represent a leading edge, exceptional model, or proven industry practice. All elements of Recommended Practices are discretionary and may be used as stated or modified by the user to meet specific needs. This recommended practice may be revised or withdrawn at any time. For current information on the status of this publication contact the NISO office or visit the NISO website (www.niso.org). Published by National Information Standards Organization (NISO) One North Charles Street, Suite 1905 Baltimore, MD 21201 www.niso.org Copyright © 2007 by the National Information Standards Organization All rights reserved under International and Pan-American Copyright Conventions. For noncommercial purposes only, this publication may be reproduced or transmitted in any form or by any means without prior permission in writing from the publisher, provided it is reproduced accurately, the source of the material is identified, and the NISO copyright status is acknowledged. All inquires regarding translations into other languages or commercial reproduction or distribution should be addressed to: NISO, One North Charles Street, Suite -
What Is This? Solving Problems Found in Collection October 17, 2017
What is this? Solving Problems Found in Collection October 17, 2017 Jobi Zink, Registrar Rosenbach Museum & Library [email protected] Resources I could not have presented this webinar without guidance from the following resources: Melinda Simms, Master’s Thesis Found in Collections: A Reference Guide for Reconciling Undocumented Objects in Historical Museums http://www.foundincollections.com/ Buck, edited by Rebecca A.; Gilmore, Jean Allman (2010). MRM5: Museum registration methods (5th ed.). Washington, DC: AAM Press, American Association of Museums. (aka The Registrar’s Bible) https://vimeo.com/139636936 A very short and entertaining PSA-style video, pleading for help with Found in Collections from the Florida History Museum Found in collection (Includes links to individual American states unclaimed property laws. Products Label Holders http://www.gaylord.com/Preservation/Conservation-Supplies/Labeling-%26-Marking/ Polypropylene-Label-Holders-%2812-Pack%29/p/61-388 Poly Vista-Pockets™ Clear Book Pockets http://www.thelibrarystore.com/product/ ad41-0802/s Large Object Tags http://www.gaylord.com/Preservation/Conservation- Supplies/Labeling-%26-Marking/Gaylord-Archival%26%23174%3B- 10-pt-Folder-Stock-Artifact-Tags-%28100-Pack%29/p/ HYB01357 1 Little tags http://www.gaylord.com/Preservation/Artifact-%26-Collectibles-Preservation/ Labeling-%26-Supplies/Gaylord-Archival%26%23174%3B-10-pt-Folder- Stock-Prestrung-Artifact-Tags-with-Rounded-Corners-%28100-Pack%29/p/ HYB02620 Tyvek® tags http://www.gaylord.com/Preservation/Artifact-%26-Collectibles- -
Special Collections in the Public Library
Special Collections in the Public Library LAURA LINARD SPEAKINGAT THE OFFICIAL opening of the Chicago Public Library on 1 January 1873, Major Joseph Medill stated: The influence and power of a city, state or nation, is not measured by its numbers, but by its enlightenment, by its thinkers ....An educated people are always a free people ....Now, I hold that no single agency will contribute more to this most important desideratum thana great public library, amply supported and comprehensively conducted-a library where books will find their way into every household, and their contents into every mind ....’ From the beginning, the mandate of the Chicago Public Library was clear-to serve the people of Chicago. The first board of directors saw the library as an educational institution that would assist the “common man” in his search for self-improvement. An early board report stated that the library would be a place where working men of the city might employ their idle time profitably in reading instead of wasting it “in haunts of vice and folly and places of ill reputation.”’ In 1896 the directors of Chicago’s three libraries-the Newberry, John Crerar, and Chicago Public-agreed to collect only in certain subject areas so as neither to compete for acquisitions nor to duplicate each other’s hold- ings. As a result, the Newberry collected in the humanities, the John Crerar in the sciences, and the Chicago Public in “wholesomely enter- taining and generally instructive books specially such as are desired by the citizens for home use. .’I3 Laura Lindrd is Curator, Special Collections Department, Chicago Public Library, Chicago, Illinois. -
Using Circulation Systems for Special Collections: Tracking Usage, Promoting the Collection, and Addressing the Backlogs
Using Circulation Systems for Special Collections: Tracking Usage, Promoting the Collection, and Addressing the Backlogs Beth M. Whittaker Innovation and change are perennially hot topics in libraries: traditional library services are being rethought in response to emerging needs. At The Ohio State University (OSU) Libraries, a cross-departmental team responded to a new emphasis on assessment and outreach by using the circulation module of our integrated library system (ILS) to measure the use of special collections and archives materials.This endeavor enabled us to streamline workflow and document our successes, increasing knowledge across the libraries about circulation functions and practices. This project’s findings may apply at other institutions to assist librarians in planning and implementing such a project. t is worth underscoring a few plague many special collections, and bod- facts about special collections ies such as the Association of Research management. These valuable, Libraries’ Special Collections Task Force rare, or unique materials usu- have consistently aempted to address ally are consulted by patrons in a secure this issue, particularly through the “Ex- reading room. Any desired copying posing Hidden Collections” initiatives.2 or photography is handled by staff, to New resources are being directed to maintain the integrity of the materials and special collections to connect readers with to ensure proper preservation measures currently inaccessible materials. and compliance with copyright or use Traditionally, special collections operate restrictions. Despite perceived barriers parallel systems for many common library to their use, education and outreach have tasks. Registration of patrons is oen very become a greater focus for special col- thorough, providing an additional security lections in recent years, in keeping with screening and documenting users’research the educational mission of larger parent interest in the specific material consulted. -
COLLECTIONS MANAGEMENT POLICY Phoebe A
COLLECTIONS MANAGEMENT POLICY Phoebe A. Hearst Museum of Anthropology 2018 1 TABLE OF CONTENTS 1. INTRODUCTION 1.1 Background …………………………………………………………………………………………..5 1.2 Mission, Purpose, and Vision…………………………………………………………………….....6 1.3 Other Documents…………………………………………………………………………………….6 2. DEFINITIONS 2.1 Title and Ownership…………………………………………………………………………………7 2.2 Repository Agreements…………………………………………………………………..………….7 2.3 Scope of the Collections…………………………………………………………………………….8 2.3.1 Permanent Collection…………………………………………………………………………8 2.3.2 Repository Collection…………………………………………………………………………8 2.3.3 Supporting Collections: Archive and Document Collection; and Library Collection…..8 2.3.4 Educational Outreach Collection…………………………………………………………….9 2.3.5 Found in Collections Objects………………………………………………………...………9 2.3.6 Objects in Custody…………………………………………………………………………….9 3. ROLES & GOVERNANCE 3.1 Campus Authority…………………………………………………………………………………...9 3.1.1 University of California Board of Regents…………………………………………………9 3.1.2 Vice Chancellor for Research………………………………………………………………10 3.1.3 Campus Native American Graves Protection and Repatriation Act (NAGPRA) Committee………………………………………………………………………………10 3.2 Director, Staff and Volunteers…………………………………………………………………….10 3.3 Council of Faculty Curators……………………………………………………………………….10 3.4 Loans and Acquisitions Committee………………………………………………………………11 4. ETHICS 4.1 General………………………………………………………………………………………………11 4.2 Laws and Permit Compliance……………………………………………………………….11 4.3 Field Study and Collecting………………………………………………………………………...11 4.4 Cultural