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May 4, 2021 at 4:00 P.M Carlton County, Minnesota Committee of the Whole Agenda CARLTON COUNTY COMMITTEE OF THE WHOLE AGENDA Carlton County Transportation Building, County Board Room May 4, 2021 at 4:00 p.m. 1. Call to Order 2. Approval of Agenda 3. Approve the April 6, 2021 meeting minutes 4. COVID-19 Response update (PHHS) 5. Oldenburg House (Emily and Glenn Swanson) 6. New Business A. JAIL PROJECT UPDATE 1. FOP contract discussion B. ASSESSORS 1. County Fleet vehicles - Enterprise C. ATTORNEY’S OFFICE 1. Contract procedures D. AUDITOR/TREASURER 1. Consider appointment of new Auditor/Treasurer subject to final approval at May 11th County Board meeting 2. Approve 5/5/21 Accountant position posting with option to pull if final approval is not given at 5/11/21 Board meeting 3. Consider filling the Intermittent Election Clerk position as of 8/30/21 E. COORDINATOR/HR/PROPERTY MANAGEMENT 1. Approve Carlton County Performance Review Policy 2. Building Committee update (PM budget) 3. Carlton County Fair booth signup/information 4. Discuss significant initiatives and issues that may impact the budget policy statement and budget direction 5. Strategic Plan update (Late summer/fall planning session with facilitator) F. INFORMATION TECHNOLOGY 1. IT Department staff replacement due to retirement and reorganization G. TRANSPORTATION 1. Monthly construction update (info only) 2. Monthly maintenance update (info only) 3. Monthly budget update (info only) 7. Other Business A. Department Updates B. The next regular meeting date is scheduled for June 1, 2021 at 4:00 p.m. located at the Carlton County Transportation Building in the Board Room. 8. Adjournment. Carlton County, Minnesota Committee of the Whole Agenda CARLTON COUNTY COMMITTEE OF THE WHOLE AGENDA Carlton County Transportation Building, County Board Room April 6, 2021 at 4:00 p.m. 1. Call to Order. 2. Approval of Agenda. Motion by Bodie, second by Thell. Approved. 3. Approve the March 2, 2021 meeting minutes. Motion by Brenner, second by Proulx. Approved. 4. Respect MN Presentation (Kathy Ross). Kathy Ross provides info regarding the Respect Minnesota campaign. Ms. Ross requests support from the Committee. Motion by Brenner, second by Proulx to support. Approved. 5. Oldenburg House (Mary and Glenn Swanson). Moved to May COW. 6. Extension Presentation. Craig Taylor, Regional Director for the University of Minnesota Extension; Nathan Winter, University of Minnesota Carlton County Ag Educator Supervisor; and Dennis Genereau present a reorganization plan for the Extension Department. Committee requests additional information on the organizational chart, as well as a budget breakdown, but otherwise support the change of the ag tech and office support positions moving from County positions to Extension positions. Motion by Brenner, second by Thell. Approved. 7. 2021 Microchip/Spayed/Neuter Program. Genereau provides update as to 2021 numbers of spay/neutering program and costs. 8. New Business A. JAIL PROJECT UPDATE 1. Discuss CMAR contract (Tim, Carrie). Adolph Peterson introduced as the Construction Manager at Risk for the Carlton County Jail/Justice Center project. Info only. 2. Discuss to accept the bonding bill allocation of $2 million for a Female Offender Program. Discussion was had regarding acceptance of the $2 million in bonding funds for the design and development of a female offender program. Questions were asked regarding any duties and obligations associated with accepting these dollars. Staff will work to get answers to these questions for the next meeting. B. AUDITOR/TREASURER 1. Discussion of Auditor/Treasurer office staff replacement. Kathy Kortuem proposes a change to the organizational structure of both the auditor and the treasurer sides of the department. She has reviewed this proposed change with the county human resources department and there are no issues from a collective bargaining agreement standpoint. This change is being made in order to improve work flow as well as help to manage customer traffic patterns. C. COORDINATOR/HR/PROPERTY MANAGEMENT 1. Property Management update (budget, buildings). Genereau provides update on the move to the former Cloquet city hall building, as well as changes that being proposed for the Carlton County Courthouse with the public defenders, conference room space, and court security. Info only. 2. Summer parks/maintenance position. Genereau requests the hiring of a fourth summer relief student to assist in the sorting and cleanup of all county buildings in anticipation of the construction of the new jail/justice center building. This is a 67 day position and it is expected that the position will be able to assist in the completion of all related work in the summer of 2021. Motion by Genereau, second by Brenner. Approved. 3. Building Committee update. Genereau provides an update. The energy/space/facility condition assessment process for the Carlton campus is being put on hold until county staff are able to discuss with Adolph Peterson and the A&E firm that is ultimately hired as to whether such study is needed. Info only. April 6, 2021 Committee of the Whole Agenda 4. CARES Act Expenditure Update. Mary Finnegan provides an update as to the most recent federal act, called the American Rescue Plan. It is recommended that there is no need to continue to update on the CARES Act given that has more or less closed out and future updates should be on the American Rescue Plan. 5. Carlton County Fair booth signup, booth information. Genereau notes space available on the signup sheet and encourages commissioners and staff to sign up. 6. June AMC District 1 meeting – in-person or via Zoom preference. Genereau polls the commissioners as to their preference. Poll shows that 2 support in-person, 1 supports Zoom, and 2 have no preference. 7. Approve 1.0 FTE Custodian/Maintenance position. Genereau presents information regarding the need to increase the .6 FTE custodian stationed at the Carlton Transportation Garage to a 1.0 custodial/maintenance relief position assigned to both the Carlton Transportation Garage as well as the new Barnum Garage. The position will be responsible for both custodial and maintenance tasks, will be supervised by the maintenance supervisor, and will be reviewed at six and twelve months to determine if the position is needed at a 1.0 level. Motion by Brenner, second by Thell. Approved. 8. Discuss vacated courthouse office space. Genereau provides update regarding the use of this space and meeting the most critical space needs on the Carlton campus for the next 24 months. All departments were given the opportunity to identify their needs. Space for the public defenders, conference rooms, and court security space were identified as the most critical and will be addressed. It has been noted throughout the process that these changes are very temporary in nature and could be subject to change at any time given the efforts underway to address space needs on a more long-term basis through the jail/justice system project. Info only. 9. Discuss Initiatives Department space. Genereau presents information on the fact that the Initiatives department will be moved to the former Cloquet city hall space, along with the creation of some office space for IT staff. Info only. 10. Review Court Administration requests. Genereau presents information from the court administrator’s office indicating that they would like to have the county consider creating a second exit from their office space on the second floor of the Courthouse as they only have one entry/exit to that office space, while all other office suites in the building are set up with two entry/exit options. 11. ALICE update. Genereau and Marlyn Halvorson provide an update indicating that the lists of staff to be trained are being set up and training will be starting soon. D. INITIATIVES 1. Support for Well Within Reach Resilient Community & Wellbeing Campaign. Ali Randall of PH&HS provides an update on the campaign. CARES act dollars were used to help fund this. E. PUBLIC HEALTH & HUMAN SERVICES 1. COVID-19 Response update. Ali Mueller of PH&HS provides an update. Carlton County is among the top 5% of Minnesota Counties in many categories related to vaccination of community members. The vaccination clinics have been going well. The need for volunteers appears to be for individuals who can actually give the vaccinations, and efforts are being made to find these volunteers. F. TRANSPORTATION 1. Monthly construction update (info only). JinYeene Neuman presents info. 2. Monthly maintenance update (info only). JinYeene Neuman presents info. 3. Monthly budget update (info only). JinYeene Neuman presents info. 9. Other Business A. Department Updates B. The next regular meeting date is scheduled for May 4, 2021 at 4:00 p.m. located at the Carlton County Transportation Building in the Board Room. 10. Adjournment. Motion by Bodie, second by Thell. Approved. 2 Carlton County Commission Backgrounder April 28, 2021 In April 2019, Oldenburg Arts and Cultural Community (OACC) met with the Carlton County Commission to share our thoughts about our region’s powerful and under-valued resource - the creativity of its residents. We look forward to updating County Board members on the progress OACC has made toward realizing its mission, which is: to encourage our region’s vitality through what we call ‘locally inspired and arts activated’ community development. The geography, wisdom and talent abundantly and irreplaceably around us guides us toward a vision of a sustainable future where all the residents of our region prosper. OACC constantly searches for ways to support the individuals and organizations who want to make our community even better by sharing their creativity. Our definition of who is creative is very broad. Crafters, food producers, cooks, gardeners, beekeepers as well as artists, writers, musicians, dancers, historians, and other culture bearers. More than 150 individual creatives across the Fond du Lac Region and Carlton County have been involved in OACC’s pilot projects.
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